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User Manual for School Users of SEVIS Vol II Form I-20

1. d dei IS 50 Authorize to Drop Below Full Course Screen 1 eee 51 Authorize to Drop Below Full Course Screen 2 eee 52 CapeGap 58 Create 1 20 for Transfer Page 1 Screen 1 23 ete eed E order de Bt 64 Create 1 20 for Transfer Page 2 Screen ascen side RU Ia etes e e eed e n a 68 Deter Attendance Seremoni net ost ae Ls aes eed Aaa Nee oot oe ai 72 Student Lists Screen c cata E 76 Registtallon Screen aaa ee Mut oA ati eatur 77 Student Reinstatement Page 1 8l Student Reinstatement Page 2 Screen sesssseeeeeeeenenen nene 86 Initia Transfer Out SCEeene cine aa Mene Cocco tec t ue 92 School C ampus Seatch Screen 93 School Campus Search Results 93 Completed Transfer Out SCIO aevo te Aet Evo Goo dee aed 94 Update financial Info Sereen uda dpa eee dre Fede eti 99 Update Personal Information Screen a segues 103 Update Program Information Screen for an F 1 0 107 Update Program Information Screen for an M 1 Student 110 Current Request Authorization Details Screen eese 113 Add CPT Employment ENTRE a ener ete
2. 225 R Main Help Tutorial Logout Message Board Change Password Toolbar Listing of Schools Indicates an alert for that school ditates that the PDSO of the main campus has to apply for recertification Get Plug Ins Name of School Name of Campus Location City State Role Commands A i Navy A polis MD PDSO Search New Student Alerts Student Lists Reports Northwestern School Program Germantovm Campus Germanteq MD DSO__Search_NewStudent Alerts StudentLists Reports Link Navigation Bar 2 1 1 SEVIS Screen Components The following is a list of components that may be available on SEVIS screens e Browser Toolbar tThis is the toolbar displayed by the browser used to access SEVIS Note Do not use the Back button on the browser toolbar to navigate through the system e Navigation Bar The navigation bar lists the following functions Note The navigation bar has been removed from many of the SEVIS screens depicted in this manual Main Used to access the Listing of Schools screen or if you perform as a school user and a program sponsor user the screen where you select either the Listing of Schools or Listing of Programs Help Used to access Online Help for SEVIS Tutorial Used to view a demonstration of how to use SEVIS Logout Used to exit the system Message Board Used to access any message board postings applicable to you
3. Request Prior to adjudication of the OPT request you may cancel the request Section 2 4 5 5 3 1 Cancel OPT Request provides further instruction Edit OPT Request If the request is in Requested or Pending status you may update the entire OPT request After adjudication but prior to the employment end date you may update the employer name address explanation of how the employment is related to course work employment remarks and student remarks Section 2 4 5 5 3 2 Edit OPT Request provides further instruction 126 umschool2 6 10 042012 docx Final CSY00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 e Extend Employment During an Approved post completion OPT segment you may request an OPT extension Section 2 4 5 5 3 3 Extend OPT Request provides further instruction e Request Change to OPT Request TIf the request 15 in Requested or Pending status you may request a change to the status of the request and the employment dates If the request is in Approved status you may request a change to the employment dates Section 2 4 5 6 6 Request Change to Student Request provides further instruction e View Request Prior to the employment end date you may view the request by clicking the View link to the right of the OPT segment The OPT Employment scre
4. Student s Personal Funds Enter the personal funds available to the student in one academic term to defray his her educational expenses This field has a 10 character limit Funds From This School Enter the amount of funding if any that the school will provide to the student in one academic term to help defray educational expenses This field has a 10 character limit School Fund Type If a number is entered in the Funds From This School field an explanation must be provided This field has a 1 000 character limit however the printed Form I 20 has limited space and all comments may not appear on the printed Form umschool2 6 10 042012 docx Final 69 CS Y00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 00011 Information System Version 6 10 Volume II Form I 20 Section Field Description Explanation Funds From Other Enter the amount of funding if any that is available to Sources the student during one academic term from sources not otherwise specified This field has a 10 character limit Other Source Type If a figure is entered in the Funds From Other Sources field an explanation must be provided This field has a 1 000 character limit On Campus Enter the amount of funding if any the F 1 student will Employment receive from on campus employment This field has a 10 character limit
5. Dependent Termination Reason Select an option from the drop down list Termination Date Range Enter the dates for a specific period of time in MM DD YYYY format Search By Request If this option is selected a request type and or request status must also be selected This will search for student dependents whose principals have the selected request type Student Request Type Select an option from the drop down list Change of Status Extension umschool2 6 10 042012 docx Final 41 CSY00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 065 J 00011 Information System Version 6 10 Volume II Form I 20 Section Field Description Explanation OPT Off Campus Employment Reinstatement Transfer e Student Request Status Select an option from the drop down list Approved Canceled Denied Pending Requested Withdrawn e Adjudication Date Range Use this option for students whose status is Approved or Denied Enter the dates for a specific period of time in MM DD YYYY format Note Do not enter dates if the Request Status is Requested or Pending 3 Click the Search button The Search Results screen displays with a listing of the student dependents that meet your search criteria if any Note Click the New Search link at the top of the Sea
6. Students Past Program Start Date Awaiting Change of Status Students in Initial status who are past their program start date and have one of the following e pending change of status request e An issue reason of Initial Attendance Change of Status Requested and no CLAIMS change of status request If the change of status for the student is not approved within 60 days after his her program start date the student s record will be canceled If the change of status has not been approved defer the student s attendance to ensure that the record is not canceled Section 2 4 5 2 10 Defer Attendance provides further instruction Students Requiring OPT Reporting Students with a current approved OPT Extension request who have not reported on their OPT within the reporting period A student with a current approved OPT Extension request must report participation in the OPT 6 months from the employment start date and 12 months from the employment start date If the PDSO DSO does not report participation for the student the system automatically terminates the record with the reason of Failure to Report While on OPT Students Terminated Due to Change of Status Approved Students in Terminated status with a termination reason of Change of Status Approved The PDSO DSO will receive an alert for students who were terminated because their change of status request for example from F 1 student to B 1 worker was
7. 1 Click the Reports link in the Commands column to the right of the name of a school The DSO Reports screen displays Exhibit 57 DSO Reports Screen is an example of the screen that displays Exhibit 57 DSO Reports Screen DSO Reports Format HTML C Text Click on Help above and search on Printing Reports to find the proper page settings for printing SEVIS reports Submit Student Reports Detailed Student Report Initial and Active Status C Summary Report of Active Students Authorized to Drop Below Full Course Summary Report of Active Students with a Specific Employment Type 2 Summary Report of Active Students with Requested Pending or Approved Extensions i Summary Report of Active Students with Transfer Pending Status C Summary Report of Terminated Students Dependent Reports C Detailed Dependent Report Active Status C Detailed Dependent Report within 0 6 Months of 21st Birthday DSO Reports C Detailed DSO Report 2 Select the format for the report The HTML hypertext markup language option generates a formatted report The Text option generates a report in a format that can be copied and 154 umschool2 6 10 042012 docx CS Y00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 pasted into another application and formatted the way that you wish
8. 1 6 Disclaimer people schools email addresses and events depicted in this document are fictitious and no similarity with any real persons or entities living or deceased is intended or should be inferred 2 DESCRIPTION OF SYSTEM FUNCTIONS The following sections provide step by step instructions for using SEVIS Included are directions for creating issuing and modifying Forms I 20 for students and dependents 2 1 Overview of Screen Components This section explains SEVIS screens and their components and how to navigate through the application Exhibit 1 Listing of Schools Screen is an example of a screen that displays when users log into SEVIS It includes various options that are available on the navigation bar and links that are available from within the listing of schools The screen components are labeled with the terms used in this manual umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 00011 Information System Version 6 10 Volume II Form I 20 Note If you have access to more than one school campus all schools will be listed on the Listing of Schools screen Exhibit 1 Listing of Schools Screen E Fie Edit View Favorites Tools Help Qm O x A sem amp ese US 7 We and Customs E Student amp Exchange Visitor I Enforcement
9. 122 2 4 5 5 4 Report Participation 131 DA 3 85 Corrections WESTIN eto ct uet c po Lect ux 132 22 5 0 1 Extend fu debt condi ens eet 133 2 4 5 6 2 Return to Initial Status 135 2 4 5 0 3 Perit ate S CAS oe 136 2 4 5 6 4 Transfer 138 24 5 6 5 Request Change to Program Dates tite oet 140 2 4 5 6 6 Request Change to Student Request sese 142 2 4 5 6 7 Request Change to Student Status sse 144 2 4 5 6 8 Request Change to Termination Reason eene 147 umschool2 6 10 042012 docx Final CSY00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 00011 Information System Version 6 10 Volume II Form I 20 2 4 5 6 9 Cancel Pending Correction 148 2 4 5 6 10 View Pending Correction Requests sese 149 PERS OW ge 150 cuu 154 2 6 1 Generating and Printing Reports Using the Internet Explorer Browser 154 20 2 Copy and Paste a Report etia d detis ceases qe Eds 156 Zed Message Board et M set Uu etas 157 2 7 1 View Message Board POSUBDES ose esent en P
10. Final 66 CS Y00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 0001 1 Information System Version 6 10 Volume II Form 1 20 Section Field Description Explanation http www ice gov sevis schools batch htm d Click the code to the left of the major minor The selected major code displays on the Create I 20 for Transfer screen e If necessary repeat Steps a through d to select a different code 14 Secondary Major Code Some F 1 students have a secondary major usually in a related field Use this field to select the student s second major To complete this field follow the instructions given for the Primary Major Code field 16 If the student has no secondary major either enter 00 0000 in the field or click the No Secondary Major button 15 Minor Code This field is used to select the F 1 student s minor field of study if applicable To complete this field follow the instructions given for the Primary Major Code field 16 If the student has no minor either enter 00 0000 in the field or click the No Minor button 16 Normal Length of Study Enter the period of time expressed in months that a person would normally take to complete the program in which the student is enrolling 17 Program Start Date Enter the date on which the student is expected to begin his her program Note Once the Form I 20
11. Remarks Employment Training CPT Employment Authorization Financial Information Travel Information Off Campus NemberofMonths 05 PassprtNumberi Employment Tuition Fees 7 500 00 Visa Number OPT Request OPT Request Dependent Expenses 250 00 Visa Issue Post Corrections Other Costs rtf 000000000000 Request Change to Other Costs Comment Date of Entry Semen Dates Total Expenses 2 750 00 8a Admision Numbers E Request Change to Students PersonalFunds 1 250 00 Port of Departure Student Status Funds From This School 7 500 00 ate of Departures Return to Initial Status Funds From Other Sources 1 901 SEVIS Fee Payment Information On Campus Employment Transaction Date Total Funding 8 750 00 Fee Payment Cancelation Receipt Number Dependents Sevis ID Family Name First Name Relationshi Gender Status 2 4 5 2 Actions Menu 2 4 5 2 1 AUTHORIZE TO DROP BELOW FULL COURSE When authorizing the Active student to drop below a full course of study SEVIS requires you to choose the reason for this authorization from a drop down list SEVIS also monitors the time limitations for such authorization and requires the PDSO or DSO to update the authorization periodically The circumstances under which a student may be authorized to drop below a full course of study are defined in the current regulations as amended by the final SEVIS regulation 50 umschool2 6 10 042012 docx CSY00 60032 03 F
12. Return 2 View the details of the listed message board postings e Posting Begin Date The date that the message board posting will begin displaying on the message board e Posting End Date The last day that the message board posting will display on the message board e Subject A brief summary of the message board posting e Roles The users to whom the message board posting applies e Message The detailed message to the users e Attachment Additional supporting documentation for the message board posting Click the link to view the attachment The attachment will open in a new browser window print the attachment click File in the browser toolbar then click Print The Print window displays Ensure that the proper printer is highlighted Click the Print button When finished viewing and or printing the attachment click the Close XJ button in the upper right corner of the screen to close the window 3 Click the Return button to return to the Message Board screen 158 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 2 7 2 Print Message Board Postings Perform the following steps to print a message board posting 1 Select whether you want to print just one message board posting or all current message board postings e To
13. Burke First Name Dennis Country of Birth MACAU Date of Birth 08 09 1988 Country of Citizenship MACAU Gender MALE School Name LMC School Program Start Date 03 15 2011 Program End Date 03 15 2012 Visa Type F 1 Status ACTIVE OPT Employment No Current OPT Employment CPT Employment Employer name MARS Address 100 Martin Road Jasper DE 56965 Start Date 03 16 2011 End Date 06 30 2011 Full Time Part Time FULL TIME Request Status APPROVED Employment Remarks Change zip code from 31169 to 56965 Relevance Text Off Campus Employment No Current Off Campus Employment Authorized To Drop Below Full Course No Current Authorization Transfer No Current Transfer Request Disciplinary Action Recorded No Record of Disciplinary Action Cap Gap Extension No Current Cap Gap Extension Change of Status No Pending Change of Status Request Pending Correction Requests No Pending Correction Request Return 113 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 2 Click the Return button to return to the Student Information screen 2 4 5 4 3 TRANSFER HISTORY Transfer History is a list of each approved completed transfer for a student From the Student Information screen click the Transfer History link on the View menu to
14. Country of Birth CHINA Country of Citizenship CHINA Foreign Address 6768 Azure Road Beijing Financial Information Tuition Fees 7 500 00 Dependent Expenses 250 00 Other Costs Comment Total Expenses 8 750 00 Funds From This School 7 500 00 Funds From Other Sources Campus Employment Total Funding 8 750 00 Dependents Sevis ID First Name Program Information Termination Reason School Name Whitmore College Campus Name Whitmore College Education Level BACHELOR S Secondary Major 00 0000 None Program Start Date 06 15 2011 Normal Length of Study 48 Next Session Start Date 09 12 2011 Student Has English Proficiency Yes Remarks Travel Information Visa Number Visa Issue Post Date of Entry Port of Departure 1 901 SEVIS Fee Payment Information Transaction Date Fee Payment Cancelation Receipt Number Relationshi Gender Status 5 Scroll to the bottom of the Student Information screen and click the appropriate link in the SEVIS ID column for the dependent whose information you wish to view The Dependent Information screen displays as depicted in Exhibit 16 Dependent Information Screen 43 umschool2 6 10 042012 docx Final CSY00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 Exhibit 1
15. Create 1 20 for Transfer Page 2 Screen Smokowicz Sammy School Wordsworth Center SEVIS ID N0004652605 Required fields are marked with an asterisk Number of Months in Academi 20 oar 21 Expenses Tuition and Fees 1 Living Expenses 1 Expenses for dependents 1 Other costs 1 Specify other costs Total expenses 0 00 22 Funding Student s personal funds s Funds from this school zz School fund type Funds from other sources I if Other source type eel On Campus employment I Total funding 0 00 23 w ks Remar 2 za Prev Reset Values Submit Cancel Save Draft Print Draft 1 20 5 Below is a list of the sections fields on this screen and a brief description or explanation for each section field An asterisk precedes the fields that must be completed To complete this screen enter the following data Section Field Description Explanation 20 Number of Months in Select the length of the student s academic term up to 12 Academic Term months from the drop down list This information is the basis for determining the student s expenses and funds for a term 68 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 0001 1 Information System Version 6 10 Volume II Form 1 20 S
16. Enter the student s expenses for his her dependents if any during one academic term This field has a 10 character limit Note This field is pre populated by SEVIS if the information was completed on the original Form I 20 This field can be edited if necessary Other Costs Enter an estimate of the student s miscellaneous expenses if any during one academic term This field has a 10 character limit Note This field is pre populated by SEVIS if the information was completed on the original Form I 20 This field can be edited if necessary Specify Other Costs If a figure is given for Other Costs an explanation must be provided This field has a 1 000 character limit however the printed Form I 20 has limited space and all comments may not appear on the printed Form Note This field is pre populated by SEVIS if the information was completed on the original Form I 20 This field can be edited if necessary 3 Funding Enter the student s funding for one academic term Note The total amount in Section 3 must be equal to or greater than the total amount in Section 2 Note All dollar amounts must be entered in SEVIS without commas and periods and should be rounded to umschool2_6 10_042012 docx Final 100 CS Y00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 0001 1 Information System Version 6 10 Volume II
17. Exhibit 14 Student Search Screen is an example of the screen 38 umschool2_6 10_042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 0001 1 Information System Version 6 10 Volume II Form 1 20 2 Enter the necessary search criteria Required fields are marked with an asterisk The following is a list and explanation of the sections and fields on this screen Section Field Description Explanation Sort Option section The sort options are required fields both fields must be completed Sort By Select an option from the drop down list e Family Name e First Name e Program End Date e Program Start Date e SEVIS ID e Status Change Date e Student Status e Visa Type Sort Direction Select either Ascending or Descending Search For Select Dependent Section 2 4 4 1 Search for Student Records to view instructions on searching for F 2 or M 2 students Search Type section In the Search Type section one option must be selected To do so click the radio button to the left of the type of search you wish to perform Some of these options may require additional information SEVIS ID If this option is selected enter the student dependent s SEVIS ID in N0123456789 format Note When searching by SEVIS ID it does not matter whether you choose to search by student or dependent
18. If the SEVIS ID matches the results will display Therefore if you enter the SEVIS ID of a dependent but choose to search by student the dependent will show in the results Personal Information Click this radio button and complete the appropriate fields If selected completion of the Family Name field is required the other fields in this section are optional Family Name Enter the family name of the student dependent You may use the asterisk wildcard Enter at least three characters of the family name followed by for example joh may return a list containing family names such as Johnson Johanson and Johannes umschool2_6 10_042012 docx Final 39 CS Y00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 0001 1 Information System Version 6 10 Volume II Form I 20 Section Field Description Explanation First Name Enter the first name of the student dependent You may use the asterisk wildcard Enter at least one character of the first name followed by for example a may return a list containing first names such as Amanda Amed and Aria Date of Birth Enter the date of birth in MM DD Y YYY format Country of Select a country from the drop down list Citizenship Students or Dependents Click this radio button if you wish to perform a search of all student and dependent
19. See Section 2 6 3 Copy and Paste a Report for instructions 3 Review the list of reports and make a selection by clicking the radio button to the left of the appropriate report 4 Click the Submit button The next screen that displays allows you to enter your report criteria 5 Make the necessary selections on the Report Criteria screen 6 Click the Submit button to generate and view the report Another browser window opens and the report displays Using the browser functionality you may send the report to a designated printer 7 For best results when printing it is recommended that you make the following changes to the print settings for Internet Explorer a Click on the File menu on the Internet Explorer toolbar b Select Page Setup The Page Setup window displays as shown in Exhibit 58 Internet Explorer Page Setup Window Exhibit 58 Internet Explorer Page Setup Window Page Setup HEI m Paper Size Letter 81 2 11 in Source Auto Select m Headers and Footers Header Footer Orientation Margins inches 1 C Portrait Left fo 5 Right fos Landscape Top fo 25 Bottom 40 25 Cancel Printer c Ifnecessary delete all data that display in the Header field d If necessary delete all data that display in the Footer field e Select the Landscape radio button in the Orientation section f Setthe left and right margins to 0 5 and the top an
20. dependents for this student The information for the newly added dependent displays on the screen e Reset Values Click this button to clear all fields on the screen e Cancel Click this button to return to the Student Information screen without adding a dependent 2 4 5 3 1 2 Cancel Dependent If both the dependent and the student are in Initial status and have not entered the United States you may cancel a dependent s record independently of the student s record by performing the following steps Note If the dependent has entered the United States and his her record needs to be terminated refer to Section 2 4 5 3 1 4 Terminate Dependent l From the Student Information screen click the Dependents link The Dependents screen displays Click the Cancel link to the far right of the dependent you wish to cancel The Cancel Dependent screen displays Select one of the following reasons from the Cancelation Reason drop down list e Dependent Will Not Accompany Student e Record Created in Error Enter any applicable comments in the Remarks field 96 umschool2_6 10_042012 docx CS Y00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 5 Click one of the following buttons e Cancel Dependent Click this button to cancel the dependent s record A message displays informing y
21. information was completed on the original Form I 20 This field can be edited if necessary 3 Middle Name Enter the middle name of the student This field has a 40 character limit Note This field is pre populated by SEVIS if the information was completed on the original Form I 20 This field can be edited if necessary 4 Suffix If applicable select a title from the drop down list such as Junior that may display at the end of a person s name Note This field is pre populated by SEVIS if the information was completed on the original Form I 20 This field can be edited if necessary 5 Date of Birth Enter the student s date of birth in MM DD YY Y Y format Note This field is pre populated by SEVIS This field can be edited if necessary 6 Gender Select the student s gender from the drop down list Note This field is pre populated by SEVIS This field can be edited if necessary 7 Country of Birth Select the name of the country in which the student was born from the drop down list Note This field is pre populated by SEVIS This field can be edited if necessary umschool2_6 10_042012 docx Final 82 CS Y00 60032 03 F 0 HP April 20 2012 Task Order No HSCETC 06 J 0001 1 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 10 Volume II Form 1 20 Section Field Description Explanation 8 Coun
22. whether you choose to search by student or dependent If the SEVIS ID matches the results will display Therefore if you enter the SEVIS ID of a dependent but choose to search by student the dependent will show in the results Personal Information Click this radio button and complete the appropriate fields If selected completion of the Family Name field is required the other fields in this section are optional Family Name Enter the family name of the student You may use the asterisk wildcard Enter at least three characters of the family name followed by for example joh may return a list containing family names such as Johnson Johanson and Johannes First Name Enter the first name of the student You may use the asterisk wildcard Enter at least one character of the first name followed by for example a may return a list containing first names such as Amanda Amed and Aria Date of Birth Enter the date of birth in MM DD Y Y Y Y format umschool2 6 10 042012 docx Final 35 CSY00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 0001 1 Information System Version 6 10 Volume II Form 1 20 Section Field Description Explanation Country of Select a country from the drop down list Citizenship Students or Dependents Click this radio button if you wish to perf
23. 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 0001 1 Information System Version 6 10 Volume II Form 1 20 Perform the following steps to authorize a student to drop below a full course load l From the Student Information screen click the Authorize to Drop Below Full Course link The first Authorize to Drop Below Full Course screen displays with the student s basic personal and program information Exhibit 18 Authorize to Drop Below Full Course Screen 1 provides an example of this screen Exhibit 18 Authorize to Drop Below Full Course Screen 1 Whitmore College SEVIS ID for the student to maintain status during this period of reduced 8CFR 214 2 f 6 iii and 214 2 m 9 vi New Authorize to Drop Below Full Course Family Name First Name Date of Birth Country of Birth Country of Citizenship Gender School Name Program Start Date Program End Date Visa Type Status Authorize To Drop Below Full Course N0004653240 Le Dong 07 12 1980 CHINA CHINA MALE Whitmore College Whitmore College 06 15 2011 05 15 2015 x ACTIVE No data found You have accessed the page in SEVIS from which you may authorize an F or M student to take less than a full course of study for a specified period of time The requirements for 1 M 1 students to drop below the mandatory full course load involve a det
24. 23 Remarks Enter any applicable remarks regarding the student This field has a 1 000 character limit Note Comments entered in any Remarks field throughout the electronic Form 1 20 will overwrite existing remarks and will print in field 9 of the printed Form I 20 6 After reviewing the information click one of the following buttons Prev Previous Click this button to return to the previous page of the Form 1 20 WARNING Be sure to save the data entered on this page before selecting the Prev button If you do not save first the new data that you entered on this page will be lost Reset Values Click this button to clear all fields on the screen Submit Click this button to submit the updated Form 1 20 for the transfer in student A message displays indicating that the submission was successful Click the Print 1 20 button to print a copy of the Form 1 20 Then give the printed copy to the student for his her records Click OK to view the student s SEVIS record Cancel Click this button to cancel the action and return to the Student Information screen Save Draft Click this button to save the data that you have entered on this page Print Draft I 20 Click this button to print a draft copy of the Form I 20 Printing a draft enables you to review a paper copy of all of the data saved thus far 2 4 5 2 9 1 Additional Transfer In Information The transfer release date entered by the transfer out s
25. Batch Interface contains a complete listing of the 2010 categories 22 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 Section Field Description Explanation and major minor codes and is located at http www ice gov sevis schools batch htm Click the code to the left of the major minor The selected code displays on the Form 1 20 Page 2 Program Information screen If necessary repeat Steps a through d to select another code 16 Secondary Major Code Some students have a secondary major usually in a related field Use this field to select the student s second major To complete this field follow the instructions given for the Primary Major Code field 18 If the student has no secondary major either enter 00 0000 in the field or click the No Secondary Major button 17 Minor Code This field 15 used to select the student s minor field of study if applicable To complete this field follow the instructions given for the Primary Major Code field 18 If the student has no minor either enter 00 0000 in the field or click the No Minor button 18 Normal Length of Study Enter the period of time expressed in months that a person would normally take to complete the program in which the student is enrolling 19 Program Start Date Enter the date
26. By clicking this button you are verifying that the student has confirmed his or her current address and employment information A message displays indicating that the update was successful Click the Return View Record button to view the Student Information screen which will no longer have the Report OPT Participation link e Reset Values Click this button to clear all fields on the screen e Cancel Click this button to cancel the action and return to the Student Information screen or OPT Employment screen 2 4 5 6 Corrections Menu Corrections are actions taken on a student record to amend errors Certain corrections are made directly by the school official while others require review by DHS Corrections are not normal functions included in the day to day maintenance of a student s record in SEVIS umschool2_6 10_042012 docx Final 132 CS Y00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 Note The links to perform the corrections will not display on the Student Information screen unless the student s circumstances fall within the prescribed parameters For example the Return to Initial Status link will only display in the Corrections menu for 15 days after the student s record was canceled or activated providing there are no requests on the record except for change of status SEV
27. Different SEVIS ID 3 Enter any applicable comments in the Remarks field 4 After reviewing the information click one of the following buttons e Cancel Student Click this button to complete the process and cancel the student s record A message displays indicating that the update was successful Click the Return to View Record button to view the student s SEVIS record e Reset Values Click this button to clear all fields on the screen e Cancel Click this button to cancel the action and return to the Student Information screen 2 4 5 2 5 CANCEL TRANSFER The PDSO and DSO at the transfer out school can cancel a transfer prior to the release date entered on the Transfer Out screen For M 1 students the transfer request may be canceled only if it is in Requested status If the student decides not to transfer or wishes to transfer to a different school and the release date has already passed the PDSO at the transfer in school may perform a corrective transfer for the student s record This transfer may only be performed if the student is still in Initial status at the transfer in school Section 2 4 5 6 4 Transfer Out provides further instruction Perform the following steps to cancel a student s transfer 1 From the Student Information screen click the Cancel Transfer link The Cancel Transfer Event screen displays with the student s basic personal and program information 2 Enter any comments in the Remarks field r
28. Extension field 134 umschool2 6 10 042012 docx CS Y00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 5 Enter an explanation in the Reason for Correction field 6 Click one of the following buttons e Extend Program A message displays indicating the update was successful Click the Return to View Record button to return to the Student Information screen or click the Print 1 20 button to print a copy of the student s Form 1 20 e Reset Values Clears all fields on the screen e Cancel Returns to the Student Information screen without extending the student s program end date 2 4 5 6 2 RETURN TO INITIAL STATUS SEVIS allows PDSOs to change a student s status as follows e From Canceled status to Initial status for 15 days after the record was canceled If the student was canceled and should have been terminated Section 2 4 5 6 3 Terminate Student provides guidelines and instruction e From Active status to Initial status for 15 days after the record was activated providing there are no requests on the record except for change of status Perform the following steps to change a student s status back to Initial 1 From the Student Information screen click the Return to Initial Status link in the Corrections menu A Confirm screen displays as depicted in Exhibit 44 Confirm Correction
29. FR Federal Register HTML hypertext markup language ID identification MB megabyte OCE Off Campus Employment OPT Optional Practical Training PDSO Principal Designated School Official RAM random access memory RO Responsible Officer RTI Real Time Interactive SEVIS Student and Exchange Visitor Information System SEVP Student and Exchange Visitor Program STEM Science Technology Engineering or Math U S United States U S C United States Code 1 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 APPENDIX B DOWNLOAD THE LATEST VERSION OF ADOBE FLASH PLAYER User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 In order to view the tutorial you must have Adobe Flash Player installed on your computer Perform the following steps to download the latest version of Adobe Flash Player 1 Click the Get Plug Ins link on the SEVIS navigation bar The SEVIS Plug Ins screen will display 2 Click the Adobe Flash button A message will display indicating that you are leaving SEVIS 3 Click OK and the Adobe Flash Player web page http get adobe com flashplayer will display in a new browser window Follow the instructions on the Adobe Flash Player web page to install the Flash Player umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 APPENDIX C DOWNLOAD THE LATEST VERSION OF ADOBE READER Use
30. J 00011 Information System Version 6 10 Volume II Form 1 20 2 4 5 5 1 2 Edit CPT Employment Authorization You may edit a CPT employment request prior to the employment end date by performing the following steps 1 From the Student Information screen click the CPT Employment Authorization link The CPT Employment screen displays 2 Click the Edit link to the far right of the employment request you wish to edit The Edit CPT Employment screen displays 3 Review the information and make any necessary changes Fields marked with an asterisk are required 4 Click one of the following buttons e Update Employment Click this button to update the student s CPT employment request A message displays indicating the update was successful Click the Return to Employment List button to return to the CPT Employment screen e Reset Values Click this button to return all fields to their previous values e Cancel Click this button to return to CPT Employment screen without updating the CPT employment request 2 4 5 5 2 OFF CAMPUS EMPLOYMENT Using the Off Campus Employment screen you can update an Active student s record to request Off Campus Employment OCE OCE can be requested for F 1 students for three reasons under the terms of the DHS regulations Economic Hardship Special Student Relief and Work with an International Organization The PDSO or DSO must enter the OCE information print the Form I 20 and mail it to th
31. Order No HSCETC 06 J 0001 1 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 10 Volume II Form 1 20 Section Field Description Explanation 4 Full Time Part Time Select either full time or part time employment from the drop down list 5 Employer Name Enter the business name of the employer 6 Employer Address Enter the following information for the employer s business address e Address 1 e Address 2 optional e City e State e Zip code 7 Explain How the Enter an explanation regarding how the employment is Employment is Related related to the student s studies to Course Work 8 Has the Student Met the Select Yes or No from the drop down list If you select 1 Full Academic Year Yes the statement student has met the 1 full Requirement academic year requirement displays on the printed Form I 20 with the OPT information 9 Employment Remarks Enter any applicable remarks regarding the student s employment These remarks will print on Page 3 of the printed Form 1 20 10 Student Remarks Enter or update remarks regarding the student Note Comments entered in any Student Remarks field throughout the electronic Form 1 20 will overwrite existing remarks and will print in field 9 of the printed Form I 20 4 Review the information and click one of the following buttons Add Employment Click this button to submit
32. Print 1 20 button to print a copy of the student s Form 1 20 e Reset Values Clears all fields on the screen e Cancel Returns to the Student Information screen without terminating the student 2 4 5 6 4 TRANSFER OUT If a student has been transferred to a school in error and the transfer release date has already passed at the transfer out school the PDSO at the transfer in school may perform a transfer correction to transfer the student record to the correct school Note If the student decides to remain at his her original school after the transfer release date contact the SEVIS Help Desk 800 892 4829 and request that the transfer be canceled Performing a transfer correction on a student wishing to remain at his her original school will create a new student record and important information will be lost If the release date has not yet passed the PDSO or DSO at the transfer out school must cancel the transfer Section 2 4 5 2 5 Cancel Transfer provides further instruction Note The PDSO may correct the transfer only if the student is in Initial status and the transfer has not yet been completed in SEVIS Once a student is registered the transfer is marked complete and the Transfer Out link in the Corrections menu will no longer be available even if the student is returned to Initial status Perform the following steps to correct a student transfer Ensure that the transfer student is in Initial status Refer to Section
33. REQUIREMENT Designated school officials should always forward the top page of the form 1 20 A B to the INS data processing center at P O Box 140 London Kentucky 40741 for data entry except when the form is issued to an F 1 student for initial entry or reentry into the United States or for reinstatement to student status Requests for reinstatement should be sent to the Immigration and Naturalization Service district office having jurisdiction over the student s temporary residence in this country The INS data processing center will return this top page to the issuing school for disposal after data entry and microfilming 5 CERTIFICATION Designated school officials should certify on the bottom part of page 1 of this form that the Form I 20 A B is completed and issued in accordance with the pertinent regulations The designated school official should remove the carbon sheet from the completed and signed Form I 20 A B before forwarding it to the student 6 ADMISSION RECORDS Since the Immigration and Naturalization Service may request information concerning the student s immigration status for various reasons designated school officials should retain all evidence which shows the scholastic ability and financial status on which admission was based until the school has reported the student s termination of studies to the Immigration and Naturalization Service INSTRUCTIONS TO STUDENTS 1 Student Certification You should read everything
34. Request Prior to the employment end date you may view the request by clicking the View link to the right of the OPT segment The OPT Extension screen displays 2 4 5 5 3 4 Guidelines for Requesting OPT for an F 1 Student Prior to recommending OPT for an F 1 student a PDSO or DSO should confirm the following The student has been lawfully attending a DHS approved school on a full time basis for at least the last academic year or will have done so within 90 days of the application filing date The student is seeking employment in a field directly related to his her major area of study Anexplanation of how the intended employment relates to the field of study must be included in the SEVIS OPT request The recommended length of the OPT indicated by the requested employment start and end dates does not exceed 12 months of authorized OPT in the aggregate at the current program level same program level approved under a school from which the student transfers does count toward this 12 month aggregate Approved OPT at another program level does not count toward this 12 month aggregate Part time OPT counts one half time toward this 12 month aggregate meaning that 2 months of part time OPT count as 1 month of OPT for terms of calculating the 12 month aggregate limitation for each program level If the employment dates requested are during a period in which the student is engaged in classes the reco
35. Search for Student Dependent Records provides further instruction e Termination Date Range Enter the dates for a specific period of time in MM DD Y YYY format Search By Request If this option is selected a Request Type and or Request Status must also be selected Student Request Type Select an option from the drop down list Change of Status Extension OPT Off Campus Employment Reinstatement Transfer e Student Request Status Select an option from the drop down list Approved Canceled umschool2 6 10 042012 docx Final 37 CSY00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 065 J 00011 Information System Version 6 10 Volume II Form I 20 Section Field Description Explanation Denied Pending Requested Withdrawn e Adjudication Date Range Use this option for students whose status is Approved or Denied Enter the dates for a specific period of time in MM DD YYYY format Note Do not enter dates if the Request Status is Requested or Pending 3 Click the Search button The search yields a list containing the students if any that meet your search criteria SEVIS displays the results on the Search Results screen For each student in the search result list SEVIS ID visa type family name first name program start date program end date status and date
36. This field can be edited if necessary Other Source Type If a figure is entered in the Funds From Other Sources field an explanation must be provided This field has a 1 000 character limit Note This field is pre populated by SEVIS if the information was completed on the original Form I 20 This field can be edited if necessary On Campus Employment Enter the amount of funding if any the F 1 student will receive from on campus employment This field has a 10 character limit Note This field is pre populated by SEVIS if the information was completed on the original Form I 20 This field can be edited if necessary umschool2_6 10_042012 docx Final 101 CS Y00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 00011 Information System Version 6 10 Volume II Form I 20 Section Field Description Explanation 4 Remarks Enter any applicable remarks regarding the student This field has a 1 000 character limit Note Comments entered in any Remarks field throughout the electronic Form 1 20 will overwrite existing remarks and will print in field 9 of the printed Form I 20 Note This field is pre populated by SEVIS if the information was completed on the original Form I 20 This field can be edited if necessary 3 After reviewing the information click one of the following buttons Reset Values C
37. Version 6 10 Volume II Form 1 20 Exhibit 44 Confirm Correction Screen Confirm Your school must retain documentation in accordance with 8 CFR 214 3 g that shows your justification for taking this action The documentation should be signed by the PDSO It must be provided to the SEVIS Program Office upon request lAgree Cancel 2 Click the I Agree button to continue to the Extend Program screen depicted in Exhibit 45 Extend Program Screen Click the Cancel button to return to the Student Information screen without taking any action on the student s record Exhibit 45 Extend Program Screen Woodward University Extend Program Required fields are marked with an asterisk SEVIS ID N0000146002 Family Name Makaiwi First Name Mark Date of Birth 12 08 1965 Country of Birth MACAU Country of Citizenship MACAU Gender MALE School Name Woodward University Woodward University Program Start Date 05 08 2009 Program End Date 05 09 2011 Visa Type F 1 Status ACTIVE 1 New Program End Date MM DD YYYY 2 Medical or Academic Circumstances That Necessitate Extension 3 Reason for Correction E Extend Program Reset Values Cancel 3 From the Extend Program screen enter the new program end date in MM DD Y YYY format Note This date may not exceed 1 year beyond the current program end date 4 Enter an explanation in the Medical or Academic Circumstances That Necessitate
38. You cannot cancel the Initial record of a student who is requesting a change of education level You must cancel the change of education level request through the Active record Perform the following steps to cancel a student s change of education level request 1 Perform a search to locate the appropriate student s record Section 2 4 4 1 Search for Student Records On the Search Results screen you will notice that there are two records for this student one Active and one Initial 2 Click the appropriate link in the Family Name column to access the student s Active record The Student Information screen displays 3 Click the Cancel Change Education Level link in the Actions menu The Cancel Change Education Level screen displays 4 Enter any applicable comments in the Remarks field 5 Click one of the following buttons e Cancel Change Education Level Click this button to cancel the student s change of education level request success screen displays Click the Return to View Record button to return to the Student Information screen The student s Initial record for the new education level is now deactivated e Reset Values Click this button to clear any entries made in the Remarks field e Cancel Click this button to return to the Student Information screen without taking any action on the student s record 2 4 5 2 8 COMPLETE PROGRAM The Complete Program process is used to indicate that a student has graduated or com
39. a Form I 20 for attendance appears at the school and enrolls in classes This SEVIS registration activates an initial student s record in the system which means that the student record changes from Initial to Active status Each student who is issued a Form I 20 for initial attendance must be registered in SEVIS once he she arrives and is enrolled in the program SEVIS registration should not be performed prior to the student s arrival and program registration at the institution Note In addition to the initial registration action a PDSO or DSO must update a student s record each term or session to indicate that the student is enrolled for that semester and to indicate the next term or session start date This update can be completed each term or session by opening the active student s record and following the update procedures defined below Note You should encourage students to keep you updated as to their whereabouts vacation etc to ensure that their SEVIS records are kept current If the student records are not properly maintained adverse actions may occur to the records see Section 2 5 Alerts The following guidelines apply to student registration e Once the student is initially registered at the school and is in Active status a PDSO or DSO must update the student s record each term or session to indicate that the active student is still enrolled at the school The session dates are entered in the student s record for each term or
40. available options 4 If you selected Other enter an explanation in the text box 5 After you complete the screen click one of the following buttons e Terminate Dependent Click this button to complete the process of terminating the dependent s record A message displays indicating that the update was successful Click the Return to View Record button to view the student s SEVIS record e Reset Values Click this button to clear all fields on the screen e Cancel Click this button to cancel the action and return to the Student Information screen 2 4 5 3 1 5 Update Dependent Perform the following steps to update the dependent s information for a student 1 On the Student Information screen click the Dependents link The Dependents screen for a specific student displays 2 Click the Update link in the Commands column to view the existing data and make changes to a dependent record 3 Make the necessary changes and click one of the following buttons e Update Dependent Click this button to complete the process of updating the dependent s record A message displays indicating that the update was successful Click the Print I 20 button to print an updated copy of the Form 1 20 Then give the printed copy to the student for his her records Click the Return to Dependent Listing button to view the Dependents screen e Reset Values Click this button to return all new entries on the page to their previous values e C
41. displays if you perform as both a school official and a program sponsor official You must select a link to view the list of schools or the list of programs for which you have access An example of the Listing of Schools screen is depicted in Exhibit 8 Listing of Schools Screen Exhibit 6 Main Screen for School and Program Sponsor User US Immigration and Customs 6 ie Student amp Exchange Visitor YS Enforcement B Information System Click one of the following Listing of Schools Listing of Programs To return to this screen at any time click Main on the navigation bar at the top of any screen REMINDER You must log into SEVIS RTI at least once every 45 days to keep your SEVIS user ID active 2 3 3 Log Out of SEVIS To exit SEVIS at any time click the Logout link on the navigation bar as shown in Exhibit 7 Navigation Bar Logout Link If you are entering data click the Save Save Draft or Next button to ensure that no data are lost before you click the Logout link umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 00011 Information System Version 6 10 Volume II Form I 20 Exhibit 7 Navigation Bar Logout Link Ae US Immigrationy We and Customs WS Enforcement E 2 Student amp Exchange Visitor S VI mm Information System Get Plug Ins Logout link WARNING If
42. displays on the Create I 20 for Change Education Level screen e If necessary repeat Steps a through d to select a different code 3 Secondary Major Some students have a secondary major usually in a related Code field Use this field to select the student s second major To 59 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 Task Order HSCETC 06 J 0001 1 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 10 Volume II Form 1 20 Field Section Description Explanation complete this field follow the instructions given for the Primary Major Code field 2 If the student has no secondary major either enter 00 0000 in the field or click the No Secondary Major button Minor Code This field is used to select the student s minor field of study if applicable To complete this field follow the instructions given for the Primary Major Code field 2 If the student has no minor either enter 00 0000 in the field or click the No Minor button Normal Length of Study Enter the period of time expressed in months that a person would normally take to complete the program in which the student is enrolling New Program Start Date Enter the date on which the student is expected to begin his her new education level New Program End Date Enter the expected date of completion of the actual academ
43. in Active status Note If an F 1 student has a Filed or Waitlisted Cap Gap Extension a comment will display at the bottom of the Student Information screen This comment addresses changes to the student s authorized length of stay in the United States and employment authorization if applicable pursuant to 8 CFR 214 2 f 5 iv and 8 CFR 274a 12 b 6 iv 49 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 Exhibit 17 Student Information Screen Student Information Actions Authorize To Drop Reprinti20 Below Full Course Change Education Laval Personal Information Program Information Complete Program Family Name Le Termination Reason Disciplinary Action Country of Birth CHINA School Name Whitmore College Extend Program Registration Country of Citizenship CHINA Campus Name Whitmore College Shorten Program Foreign Address 6768 Azure Road Education Level BACHELOR S Beijing Terminate Student CHINA Transfer Out Secondary Major 00 0000 None Edits Dependents Program Start Date 06 15 2011 Financial Information m ot jy 48 Personal Information Next Session Start Date 09 12 2011 Program Information View Event History Request Authorization Details Student Has English Proficiency Yes
44. into Excel The whole report will be contained in cell Al Below is the text for the Detailed Student Report Initial and Active Status that is shown in Exhibit 59 Note The caret characters are used to separate the columns of data Shelly Shendoa N0004649359 ACTIVE 02 16 2010 F 1 03 01 2010 09 15 2011 WASHINGTON DC Suzann Smeltz N0004650016 ACTIVE 06 05 2010 F 1 06 15 2010 06 10 2014 WASHINGTON DC 9 To convert the text to columns select Text to Columns from the Data menu The Convert Text to Columns Wizard Step 1 of 3 window displays 10 Click the Delimited radio button and then click the Next button The Convert Text to Columns Wizard Step 2 of 3 window displays 11 Click the Other check box and enter the caret character in the box to the right of Other If there are other delimiters checked for example Tab click the box to remove the check mark Only the Other check box should be checked 12 Click the Next button to display the Convert Text to Columns Wizard Step 3 of 3 window 13 Click the Finish button The wizard closes and the report is formatted into columns 14 Format the spreadsheet using the column headings shown on the copy of the report generated in HTML format 2 7 Message Board The message board allows users to view system wide postings that are applicable to a user s SEVIS role The Message Board screen automatically displays if there are any curren
45. issuance and for entering the United States as a dependent of a student e If there are no dependents associated with this student print a draft of the Form 1 20 review it for accuracy make any necessary changes and click the Submit button to submit the new Form I 20 e If you need to add dependents to the student s Form I 20 refer to Section 2 4 1 4 1 Add Dependents Exhibit 12 Form I 20 Page 4 Dependents depicts Page 4 of the electronic Form I 20 Note This exhibit provides an example of the screen where one dependent has already been added Exhibit 12 Form 1 20 Page 4 Dependents Whitmore College Le Dong Dependents Add dependent Prev Submit Print Draft 1 20 After completing the dependent information or if the student does not have any dependents select one of the following buttons on Page 4 e Prev Previous Click this button to return to Page 3 of the Form I 20 Note SEVIS automatically saves your data when you are on Page 4 and select the Prev button or log off of the system e Submit Click this button to submit the new Form I 20 to the SEVIS database A message displays indicating that the submission was successful This screen also shows the SEVIS ID family name and first name if applicable for the student and each dependent Click OK to return to the Student Information screen Note If the student will be attending a flight school the Confirm Compliance screen will display Y
46. more than 60 days before the expiration of your authorized stay 7 EMPLOYMENT an F 1 student you are not permitted to work off campus or to engage in business without specific employment authorization After your first year in F 1 student status you may apply for employment authorization on Form 1 538 based on financial needs arising after receiving student status or the need to obtain practical training 8 Notice of Address If you move you must submit a notice within 10 days of the change of address to the Immigration and Naturalization Service Form AR 11 is available at any INS office 9 Arrival Departure When you leave the United States you must surrender your Form 1 94 Departure Record Please see back side of Form 1 94 for detailed instructions You do not have to tum in the 1 94 if you are visiting Canada Mexico or adjacent islands other than Cuba for less than 30 days 10 Financial Support You must demonstrate that you are financially able to support yourself for the entire period of stay in the United States whil pursuing a full course of study You are required to attach documentary evidence of means of support 11 Authorization to Release Information by School To comply with requests from the United States Immigration amp Naturalization Service for information concerning your immigration status you are required to give authorization to the named school to release such information from your records The scho
47. necessary Suffix From the drop down list select a title such as Junior that may display at the end of a person s name Note This field is pre populated by SEVIS if the information was completed on the original Form I 20 This field can be edited if necessary Date of Birth Enter the student s date of birth in MM DD Y Y Y Y format Note This field is pre populated by SEVIS This field can be edited if necessary Country of Birth Select the name of the country in which the student was born from the drop down list Note This field is pre populated by SEVIS This field can be edited if necessary Country of Citizenship Select the name of the country in which the student maintains citizenship from the drop down list Note This field is pre populated by SEVIS This field can be edited if necessary Foreign Address Enter the student s foreign address All nonimmigrant students should have a foreign address even if they are currently in the United States Note This field is pre populated by SEVIS This field can be edited if necessary umschool2_6 10_042012 docx Final 104 CS Y00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 0001 1 Information System Version 6 10 Volume II Form 1 20 Section Field Description Explanation 9 U S Address Enter the student s U S addres
48. new school or has changed his her education level and his her original record is deactivated Initial The student s record has been created but the student has not yet registered Terminated The student s participation in SEVIS has been terminated by DHS or a school official termination implies a change from the Active or Initial status prior to program completion and for a reason other than Program Completion Note A dependent s record can be terminated independently of a student s record therefore a student may remain in Active status after a dependent has been terminated umschool2 6 10 042012 docx CS Y00 60032 03 F 0 HP Final April 20 2012 APPENDIX E STUDENT DEPENDENT TERMINATION REASONS User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 The termination reasons for F 1 or M 1 students are as follows Absent From Country for Five Months Authorized Drop Below Full Course Time Exceeded Authorized Early Withdrawal Change of Status Approved Change of Status Denied Change of Status Withdrawn Death Denied transfer M 1 students only Expulsions Extension denied M 1 students only Failure to Enroll Failure to Report While on OPT F 1 students only No Show Manual Termination Otherwise Failing to Maintain Status School Withdrawn Suspension Transfer Student No Show Transfer Withdrawn M 1 students on
49. next session start date in MM DD YYYY format The next session start date must be on or after today s date This field is pre populated if previously provided Note If this is the student s last session click The Student Is in the Last Session of His Her Program check box and leave the Next Session Start Date field blank e Cancelation This field is required if requesting to change the student s status to Canceled Cancelation Reason Select one of the following reasons from the drop down list e Offer Withdrawn e Record Created in Error e Student Arrived Under Different SEVIS ID e Student Not Attending e Student Registered Under Different SEVIS ID e Visa Issued for Different SEVIS ID e Termination These fields are required if requesting to change the student s status to Terminated Termination Reason Select a termination reason from the drop down list Termination Reason Comment lIf Otherwise Failing to Maintain Status is selected an explanation must be entered in the field provided e Correction Remarks Enter justification for requesting a change to the student s status These remarks display to DHS during the review process 146 umschool2_6 10_042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 00011 Information System Version 6 10 Volume II Form 1 20 3 Click one of the following buttons Subm
50. not engage in or seek to obtain training in aviation maintenance flight operations or nuclear related studies or training Therefore you may not create or update a student s personal or program information as follows e Ifastudent s country of birth COB or country of citizenship COC is on the restricted country list you may not select or update his her Primary Major code Secondary Major 48 umschool2_6 10_042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 code or Minor code to training in aviation maintenance flight operations or nuclear related studies or training e Ifastudent s Primary Major code Secondary Major code or Minor code is in aviation maintenance flight operations or nuclear related studies or training you may not select or update his her COB or COC to a country that is on the restricted country list Note If an F 1 student receives a Pending or Approved Change of Status COS request from an F 1 to an HI B visa through CLAIMS a comment will display at the bottom of the Student Information screen This comment addresses changes to the student s authorized length of stay in the United States and employment authorization if applicable pursuant to 8 CFR 214 2 f 5 iv and 8 CFR 274a 12 b 6 iv The comment will only display as long as the student is
51. of last status change are given Note Click the New Search link at the top of the Search Results screen to return to the Student Search screen and begin a new search all search criteria will be deleted from the screen Click the Refine Search link to return to the Student Search screen and enter additional search criteria or change the existing search criteria and perform another search 4 Click the appropriate link in the Family Name column to view the Student Information screen 5 Click the Return to Search Results button to return to the Search Results screen 6 You may view the data and select from the links on the Actions Edits Views and Employment Training menus if any are available to perform other processes for the student The actions that may be available are described in Section 2 4 5 Updating Forms I 20 2 4 4 2 Search for Student Dependent Records After logging into SEVIS the system displays a list of schools associated with your user ID You can search for a student dependent s record within any of the schools for which you are assigned a role Section 2 4 4 1 Search for Student Records provides instruction on searching for F 1 and M 1 students To search for a student dependent record perform the following steps 1 On the Listing of Schools screen click the Search link in the Commands menu to the right of the name of the school campus whose records you wish to search The Student Search screen displays
52. of the following Name of the school official who made the change to the record DHS Official if someone from the DHS updated the record System Interface if the change occurred because of information received from an application outside SEVIS SEVIS Maintenance if the change occurred because of automated system processing for example on the effective date of transfer listed on a nonimmigrant s record the nonimmigrant s status automatically changes to Transferred or because of a manual data change data fix Click the Return button to return to the Student Information or Dependent Information screen 2 4 5 4 2 REQUEST AUTHORIZATION DETAILS The Student Information screen contains a link to view the following information for a student if any e Optional Practical Training Employment e Curricular Practical Training Employment only for F 1 students e Off Campus Employment only for F 1 students e Authorized to Drop Below Full Course e Requested Pending M 1 Extension only for M 1 students e Transfer e Disciplinary Action Recorded e Cap Gap Extension only for F 1 students e Change of Status e Pending Correction Requests Only current requests display on the Current Request Authorization Details screen A past history does not display only pending requests or approved requests with future end dates If No lt Authorization gt Recorded for Student displays for an authorization type that does not mea
53. of this form Designated school officials should consult regulations pertaining to the issuance of Form 1 20 A B at 8 CFR 214 3 before completing this form Failure to comply with these regulations may result in the withdrawal of the school approval for attendance by foreign students by the Immigration and Naturalization Service 8 CFR 214 4 2 ISSUANCE OF FORM 1 20 A B Designated school officials may issue a Form 1 20 A B to a student who fits into one of the following categories if the student has been accepted for full time attendance at the institution a a prospective F 1 nonimmigrant student b an F 1 transfer student c an F 1 student advancing to a higher educational level at the same institution d an out of status student seeking reinstatement The form may also be issued to the dependent spouse or child of an F 1 student for securing entry into the United States When issuing a Form I 20 A B designated school officials should complete the student s admission number whenever possible to ensure proper data entry and record keeping 3 ENDORSEMENT OF PAGE 3 FOR REENTRY Designated school officials may endorse page 3 of the Form 1 20 A B for reentry if the student and or the F 2 dependents is to leave the United States temporarily This should be done only when the information on the Form 1 20 remains unchanged If there have been substantial changes in item 4 5 7 or 8 a new Form I 20 A B should be issued 4 REPORTING
54. on this page carefully and be sure that you understand the terms and conditions conceming your admission and stay in the United States as a nonimmigrant student before you sign the student certification on the bottom part of page 1 The law provides severe penalties for knowingly and willfully falsifying or concealing a material fact or using any false document in the submission of this form 2 ADMISSION A nonimmigrant student may be admitted for duration of status This means that you are authorized to stay in the United States for the entire length of time during which you are enrolled as a full time student 1n an educational program and any period of authorized practical training plus sixty days While in the United States you must maintain a valid foreign passport unless you are exempt from passport requirements You may continue from one educational level to another such as progressing from high school to a bachelor s program or a bachelor s program to a master s program etc simply by invoking the procedures for school transfers 3 SCHOOL For initial admission you must attend the school specified on your visa If you have a Form 1 20 from more than one school it is important to have the name of the school you intend to attend specified on your visa by presenting a Form 1 20 A B from that school to the visa issuing consular officer Failure to attend the specified school will result in the loss of your student status and subj
55. on which the student is expected to begin his her program Note Once the Form I 20 has been submitted to SEVIS this field cannot be updated at any time unless a PDSO or DSO defers the attendance of an Initial status student that has not yet entered the United States 20 Program End Date Enter the expected date of completion of the academic or vocational program SEVIS will calculate the post completion grace periods and any post completion Optional Practical Training OPT separately Note See Section 2 4 5 1 Student Information Screen and Student Update Links for instructions on updating this field once the Form I 20 has been submitted in SEVIS 23 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 00011 Information System Version 6 10 Volume II Form I 20 Section Field Description Explanation 2 English Proficiency Select yes or no to indicate whether your school requires English proficiency e If yes you must select yes or no to indicate whether the student is or is not proficient in the English language If no enter an explanation in the field provided 1 000 character limit as to why the school does not require English proficiency 2 Review the information on Page 2 and then click one of the following buttons e Save Draft Click this button to save the
56. print only one message board posting click the View link to the far right of the applicable posting The System Message screen displays e To print all message board postings click the View Print All link at the bottom of the Commands menu The System Message screen displays 2 From the System Message screen click File in the browser toolbar then click Print The Print window displays 3 Ensure that the proper printer is highlighted 4 Click the Print button 3 OPERATING INSTRUCTIONS 3 1 Initiate Operation SEVIS requires the use of Internet Explorer Version 5 0 or higher Adobe Reader and a Laser printer a Laser Postscript printer with 32 MB of RAM 96 MB is recommended or a Laser printer with 32 MB of RAM 64 MB is recommended Note If you do not have the latest version of Adobe Reader installed on your computer refer to the instructions in Appendix C Download the Latest Version of Adobe Reader You must also have a SEVIS user ID and password to access the system When you access SEVIS the SEVIS Login screen displays To log into SEVIS perform the following steps 1 Enter your user ID in the User Name field 2 Enter your password in the Password field 3 Press Enter or click the Login button The system displays a security message 4 Click Yes to access SEVIS 3 2 Maintain Operation After 18 minutes of inactivity a message will display informing you that your session is about to expire Click OK to cont
57. session at the time of this update A student whose record has not been updated to reflect this per term registration will display on an alert list e Ifthe student being registered is an F 1 student currently transferring into the school the transfer is marked Complete e Ifthe student being registered is an M 1 student transferring into the school you may register the student However the transfer will not be marked as Complete until the adjudication result from the Service Center is received If the student registers prior to receipt of the adjudication result and the final result is denied the student s record is terminated If the adjudication result is approved the student s transfer is marked Complete Note Each student must be registered in SEVIS in order to be changed from Initial to Active status SEVIS will cancel if the student has not entered the United States or terminate if the student has entered the United States the record if no registration event occurs once the program start date has passed For students in Active status if no registration update is made within the 75 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 required time frame each semester the student s record is terminated Active students whose session dates need to be updat
58. the Next button until you advance to the Dependents screen 6 Click the Delete link next to the dependent you wish to delete and the Dependent Information screen displays 7 Click the Delete Dependent button on the Dependent Information screen to complete the process A message displays indicating that the update was successful 8 Click the Return to Dependent Listing button to return to Page 4 of the Form I 20 2 4 2 Print a Form 1 20 You can print a draft or final copy of the Form 1 20 when the Print Draft 1 20 or Print 1 20 Form button is available A draft copy of the SEVIS Form I 20 can be identified by the word draft printed at the top of the Form The SEVIS ID and bar code do not display on the draft Form The draft Form I 20 can be printed prior to submission of the Form The final Form I 20 will contain the SEVIS ID and bar code Note Printing the Form I 20 requires that Adobe Reader be installed on your computer If you do not have the latest version of Adobe Reader installed on your computer refer to the instructions in Appendix C Download the Latest Version of Adobe Reader To print the Form I 20 perform the following steps 1 Click the Print Draft I 20 or Print 1 20 Form button Another browser window opens and the Form I 20 displays using Adobe Reader from which the Form may be sent to a designated printer 31 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School User
59. the fields that must be completed To complete this screen enter the following data Section Field Description Explanation 1 Number of Months in Select the length of the student s academic term up to Academic Term 12 months from the drop down list This information is the basis for determining the student s expenses and 99 umschool2_6 10_042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 0001 1 Information System Version 6 10 Volume II Form 1 20 Section Field Description Explanation funds for a term Note This field is pre populated by SEVIS This field can be edited if necessary 2 Expenses Enter the student s expenses for one academic term Note All dollar amounts must be entered in SEVIS without commas and periods and should be rounded to the nearest dollar For example 25 057 89 should be entered in SEVIS as 25058 Tuition and Fees Enter the estimated average cost for tuition for the academic term This field has a 10 character limit Note This field is pre populated by SEVIS This field can be edited if necessary Living Expenses Enter the student s estimated total living expenses for one academic term This field has a 10 character limit Note This field is pre populated by SEVIS This field can be edited if necessary Expenses for Dependents
60. then click the Active Students Requiring Registration link to view the list of all Active students requiring registration 3 Click the name of the student whose record you wish to update The Student Information screen for the selected student displays 4 Click the Registration link on the Actions menu Exhibit 25 Registration Screen is an example of the screen that displays 76 umschool2_6 10_042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form I 20 Exhibit 25 Registration Screen Whitmore College Registration Required fields are marked with an asterisk 5497 Main Street Washington DISTRICT OF COLUMBIA m 77 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 00011 Information System Version 6 10 Volume II Form I 20 5 Complete the Registration screen Below is a list of the sections fields on this screen and a brief description or explanation for each section field An asterisk precedes the sections fields that must be completed To complete this screen enter the following data Note Fields for which data have already been received v
61. to the nearest dollar For example 25 057 89 should be entered in SEVIS as 25058 25 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 0001 1 Information System Version 6 10 Volume II Form 1 20 Section Field Description Explanation Tuition and Fees Enter the estimated average cost for tuition for the academic term This field has a 10 character limit Living Expenses Enter the student s estimated total living expenses for one academic term This field has a 10 character limit Expenses for Dependents Enter the student s expenses for his her dependents if any during one academic term This field is required if the student has any dependents This field has a 10 character limit Note Dependents for a student are added on Page 4 of the Form I 20 as discussed in Section 2 4 1 4 Complete Page 4 of the Form I 20 Dependent Information Other Costs Enter an estimate of any other known student s expenses if any during one academic term This field has a 10 character limit Specify Other Costs If a figure is given for Other Costs an explanation must be provided This field has a 1 000 character limit however the printed Form 1 20 has limited space and all comments may not appear on the printed Form 24 Funding Enter the student s funding for o
62. view the student s transfer history In addition to summary data for the student the Transfer History screen includes the following e Release Date The date on which the student is released from the old school to the new school e Transfer From School Campus Name The school campus from where the student transferred e Transfer From School Code The code for the school from where the student transferred e Transfer To School Campus Name The school campus to where the student transferred e Transfer To School Code The code for the school to where the student transferred Click the Return button to return to the Student Information screen 2 4 5 5 Employment Training Menu 2 4 5 5 1 CPT EMPLOYMENT AUTHORIZATION This function allows a PDSO or DSO to enter the necessary information and indicate authorization for an F 1 student to participate in CPT that is directly related to the student s major area of study Perform the following steps to authorize a student s CPT employment 1 From the Student Information screen click the CPT Employment Authorization link The CPT Employment screen displays 2 Click the New CPT Employment link The Add CPT Employment screen displays as depicted in Exhibit 37 Add CPT Employment Screen 114 umschool2_6 10_042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information Syste
63. visa types for which your school has been certified Family Name Enter the surname or last name of the student If the student has only one name enter it in this field This field has a 40 character limit 2 First Name Enter the first name of the student This field has a 40 character limit 3 Middle Name Enter the middle name of the student This field has a 40 character limit 4 Suffix If applicable select a title from the drop down list such as Junior that may display at the end of a person s name 5 Date of Birth Enter the student s date of birth in MM DD Y Y Y Y format 16 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 0001 1 Information System Version 6 10 Volume II Form 1 20 Section Field Description Explanation 6 Gender Select the student s gender Male or Female 7 Country of Birth Select the name of the country in which the student was born from the drop down list 8 Country of Citizenship Select the name of the country in which the student maintains citizenship from the drop down list 9 Issue Reason The reason for issuing the Form I 20 for the student The following options are available on Page 1 of the electronic Form I 20 see the next two rows of this table for detailed information e Initial At
64. you click the Close 24 button in the upper right corner of the browser window you must wait 20 minutes before you can log back into SEVIS If you try to access the system before the end of 20 minutes the following message displays A user is already logged on with this user name 2 4 Processing F M Students and Dependents PDSOs and DSOs are responsible for entering and updating information in SEVIS on their school s F 1 and M 1 students and their dependents in compliance with student reporting requirements in the current regulations of 8 Code of Federal Regulations CFR 214 2 f 214 2 m and 214 3 A PDSO or DSO may create submit and print new Forms I 20 Once a student record is created in SEVIS a PDSO or DSO must update the student s record with current information and must report on all events required by the current and proposed SEVIS regulations After logging into SEVIS a list of schools and campuses for which you have been designated as an official displays Each campus is a separate entry in the list Clicking on any school name in the school list displays all Form I 17 data for the school and its campuses along with access to commands appropriate to your SEVIS role Exhibit 8 Listing of Schools Screen is an example of the screen Note If you have access to more than one school campus all schools will be listed on the Listing of Schools screen Also if you are authorized as both a school official and a program spon
65. 0 Then give the printed copy to the student for his her records Click the Return Employment List button to view the CPT Employment screen which now lists the newly added CPT employment Exhibit 38 CPT Employment Screen provides an example of this screen e Reset Values Click this button to clear all fields on the screen e Cancel Click this button to cancel the action and return to the Student Information Screen umschool2 6 10 042012 docx Final 116 CSY00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 0001 1 Information System Version 6 10 Volume II Form 1 20 Exhibit 38 CPT Employment Screen Annapolis College New CPT Employment Full Time Employer Name EDS FULL TIME SEVIS ID Family Name First Name Date of Birth Country of Birth Country of Citizenship Gender School Name Program Start Date Program End Date Visa Type Status Part Time Start Date End Date 09 01 2011 12 30 2011 APPROVED Return Print 1 20 CPT Employment N0000150820 Jones Jeffrey 01 12 1974 AUSTRALIA AUSTRALIA MALE Annapolis College Navy 03 15 2011 03 12 2015 E ACTIVE Request Status Command Edit 5 Review the information on the CPT Employment screen If you need to make changes to the existing CPT employment see Section 2 4 5 5 1 2 Edit CPT Employment Authorization Note If you need to auth
66. 115 CPT Employment Screen eire terere eta co rica e e in edes dac dudes 117 Add Off Campus Employment Screen 119 Off Campus Employment 121 OPT Employment Sereen Was ee eae adele 124 OPT Employment Screen te Seven tut etl sert 126 Report OPT Participation E ORE ER QUINT ERES ERE e XR cH IR 131 CSY00 60032 03 F 0 HP April 20 2012 Task Order No HSCETC 06 J 0001 1 Exhibit 44 Exhibit 45 Exhibit 46 Exhibit 47 Exhibit 48 Exhibit 49 Exhibit 50 Exhibit 51 Exhibit 52 Exhibit 53 Exhibit 54 Exhibit 55 Exhibit 56 Exhibit 57 Exhibit 58 Exhibit 59 Exhibit 60 Exhibit 61 umschool2 6 10 042012 docx Final User Manual for School Users of the Student and Exchange Visitor Information System Version 6 10 Volume II Form 1 20 Confirm Correction Screen auo te 134 Extend PtOSratii SCPeeti eati fo PIS edge aem a sud dete 134 Return to Intial Status SCEeEH 2 oe ete ovs e eae aaa 136 Terminate Student Screen uei tentes e dela ane Eee ceca t 137 Tiratister CUE Scree ctn Oto se eot ae et ore 139 Request Change to Program Dates 141 Request Change to Student Request Screen 00 0 eeescceeseeceeeeeceeeeeceeneeeeeeeeeseeeees 142 Request COrrection OCE Peek bed quio
67. 2 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 Exhibit 34 Update Program Information Screen for an F 1 Student Wordsworth Center 1 Education Level Update Program Information Required fields are marked with an asterisk Family Name Winters Date of Birth 01 05 1990 Country of Citizenship KAZAKHSTAN School Name Wordsworth Center Wordsworth Center Charleston Campus Program End Date 02 15 2015 Status ACTIVE ASSOCIATE x If Other enter here Complete the Update Program Information screen Below is a list of the sections fields on this screen and a brief description or explanation for each section field An asterisk precedes the fields that must be completed To complete this screen enter the following data Section Field Description Explanation l Education Level Select the level of education pursued by the student from the drop down list Note If Other an explanation must be entered in the text box Note This field is to be used if you need to correct a student s education level for example he she was accidentally designated Master s and he she should be designated Bachelor s If you need to change a student s umschool2 6 10 042012 docx Final 107 CSY00 60032 03 F 0 HP April 20 2012 User Manual for School Users of
68. 2 4 5 2 9 Create Form 1 20 for Transfer for detailed steps on how to set a transfer in record to Initial status using the Create I 20 link If you are unsure of what to enter in the required fields that are unpopulated on the Create I 20 for Transfer screens DHS provides the following recommendations e Primary Major General Studies e Normal Length of Study 1 e Program Start Date Today s date e Program End Date Tomorrow s date e English Proficiency Yes Yes e Number of Months in Academic Term 1 e Tuition and Fees 1 e Living Expenses 1 e Student s Personal Funds 2 138 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 0001 1 Information System Version 6 10 Volume II Form 1 20 Once the student is in Initial status from the Student Information screen click the Transfer Out link in the Corrections menu A Confirm screen displays as depicted in Exhibit 44 Confirm Correction Screen Click the I Agree button to continue to the Transfer Out screen depicted in Exhibit 48 Transfer Out Screen Click the Cancel button to return to the Student Information screen without taking any action on the student s record Exhibit 48 Transfer Out Screen Wordsworth Center SEVIS ID Family Name First Name Date of Birth Country of Birth Country of Citizenship Gender School Name Progr
69. 3 Remarks Defer Attendance Reset Values Cancel 2 Complete the Defer Attendance screen Below is a list of the sections fields on this screen and a brief description or explanation for each section field An asterisk precedes the fields that must be completed To complete this screen enter the following data Section Field Description Explanation New Program Start Enter the student s new program start date in Date MM DD YYYY format 2 New Program End Date Enter the student s new program end date in MM DDJ Y Y YY format 3 Remarks Enter any optional remarks about the student This field has a 1 000 character limit 72 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 00011 Information System Version 6 10 Volume II Form I 20 Section Field Description Explanation Note Comments entered in any Remarks field throughout the electronic Form I 20 will overwrite existing remarks and will print in field 9 of the printed Form 1 20 3 After you have completed the screen click one of the following buttons e Defer Attendance Click this button to complete the process A message displays indicating that the update was successful Click the Print I 20 button to print an updated copy of the Form I 20 Then give the printed copy to the stu
70. 30 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 e Cancel Click this button to return to Page 4 without adding a dependent to the student s record 2 4 1 4 1 1 Delete Dependent This option is only available prior to the submission of the student s Form I 20 If you are still in the record where you just added a dependent perform the following steps to delete a dependent 1 After adding a dependent the Delete link displays in the Commands column on the Dependents screen Click the Delete link and the Dependent Information screen displays 2 Click the Delete Dependent button on the Dependent Information screen to complete the process A message displays indicating that the update was successful 3 Click the Return to Dependent Listing button to view the student s SEVIS record If you are retrieving a saved record and you wish to delete a dependent perform the following steps 1 From the Listing of Schools screen click the Student Lists link The Student Lists screen for your school displays 2 Click the Saved Students link The List of Saved Students screen displays 3 Click the appropriate link in the Family Name column The Student Information screen displays 4 Click the Edit Student link Page 1 of the electronic Form 1 20 displays 5 Click
71. 32 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 0001 1 Information System Version 6 10 Volume II Form 1 20 Section Field Description Explanation This field can be edited if necessary School Fund Type If a number is entered in the Funds From This School field an explanation must be provided This field has a 1 000 character limit however the printed Form I 20 has limited space and all comments may not appear on the printed Form Note This field is pre populated by SEVIS if the information was completed on the original Form I 20 This field can be edited if necessary Funds From Other Sources Enter the amount of funding if any that is available to the student during one academic term from sources not otherwise specified This field has a 10 character limit Note This field is pre populated by SEVIS if the information was completed on the original Form I 20 This field can be edited if necessary Other Source Type If a figure is entered in the Funds From Other Sources field an explanation must be provided This field has a 1 000 character limit Note This field is pre populated by SEVIS if the information was completed on the original Form I 20 This field can be edited if necessary On Campus Employment Enter the amount of funding if any the F 1 student will receive from on campus employment This field
72. 6 Dependent Information Screen Dependent Information Actions Update Terminate EN View Middle Name Event History Country of Birth CHINA Gender FEMALE Termination Reason Visa Type F 2 Passport Number Visa Issue Date Port of Entry I 34 Admission Number Date of Departure Student Information Family Name Le Date of Birth 07 12 1980 Country of Citizenship CHINA School Name Whitmore College Whitmore College Program End Date 05 15 2015 6 Click one of the following links or buttons if available These links and buttons are presented in alphabetical order not necessarily the order in which they display on the screen Note Depending on the status of the dependent different buttons and links will be available For example the Reactivate link will not display if the dependent is in Active status e Event History link Displays the student dependent s Event History screen Section 2 4 5 4 1 Event History provides further details e Print Dependent I 20 button Prints a copy of the dependent s Form I 20 Section 2 4 2 Print a Form 1 20 provides further instruction 44 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 00011 Information System Version 6 10 Volume II Form I 20 Print Draft Dependent I 20 button Prints a draft copy of the depe
73. 650336 Required fields are marked with an asterisk 12309 Eichen Road m S E i L N o e o __ THER VOCATIONAL SCHOOL 81 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 Task Order No HSCETC 06 J 0001 1 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 10 Volume II Form 1 20 2 Complete Page 1 of the Student Reinstatement request Below is a list of the sections fields on this screen and a brief description or explanation for each section field An asterisk precedes the fields that must be completed To complete this screen enter the following data Section Field Description Explanation Visa Type The only valid visa types for SEVIS students are F 1 for academic students and M 1 for vocational Dependent spouses and children of F 1 and M 1 students are F 2 and M 2 dependents respectively and are added to a student s record later in the Form I 20 creation process Note This field is pre populated by SEVIS 1 Family Name Enter the surname or last name of the student This field has a 40 character limit Note This field is pre populated by SEVIS This field can be edited if necessary 2 First Name Enter the first name of the student This field has a 40 character limit Note This field is pre populated by SEVIS if the
74. 7 days To change your password perform the following steps 1 Click the Change Password link on the navigation bar The system displays the Change Password screen 2 Enter your current password in the Old Password field 3 Enter your new password in the New Password field Note You cannot reuse your previous six passwords 4 Reenter your new password in the Confirm New Password field 5 Click the Change Password button A confirmation screen displays 6 Click OK to return to SEVIS Be sure to use your new password when logging into SEVIS Note If at any time you suspect that your password has been compromised and you are unable to change it using the Change Password link on the navigation bar use the Request Password Reset link on the SEVIS Login screen or contact the SEVIS Help Desk umschool2_6 10_042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 1 800 892 4829 8 a m to 8 p m Eastern Time Monday through Friday to have your password reset REMINDER You must log into SEVIS RTI at least once every 45 days to keep your SEVIS user ID active 2 3 1 3 Request Password Reset The Request Password Reset option is available for users to request a new SEVIS password Note Your password can only be changed once every 7 days Use this function for any of the following re
75. D pendents uec ten ue aea t siae 28 242 Pinta Form T20 mE 31 21 3 IRReprimt a Form 20 AA E 32 2 4 4 How to Retrieve Student and Dependent Records sss 33 2 4 4 1 Search for Student Records aseo en edet aede tedio aed 33 2 4 4 2 Search for Student Dependent Records esee 38 2 143 student TAS DS ox cus itai ete Lite ote octobre 45 umschool2_6 10_042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 2 4 4 4 View Student Dependent 47 245 Dpdating Porms 20 eode 48 2 4 5 1 Student Information Screen and Student Update Links 48 2 4 5 2 Actions MENU Ed ie odd e ede ees 50 2 4 5 2 1 Authorize to Drop Below Full Course eene 50 2 4 5 2 2 Cancel Extend Program Request for an M 1 Student 54 2 4 5 2 3 Cancel Reinstatement Request o o en eas 28 24 324 Cancel 55 2 4 5 1 5 Cancel ransfer iae ede ie tree ident retis asta 56 24 5 2 6 c incite rd Cue aa peu eer 57 24 5 2 7 Change Educati
76. DD YYYY Employment End Date MMDD Full Time Part Time m Employer Name a al Employer Address Address 1 Address 2 1 ay State gg Zip Code I Explain how the employment is related to course work x e ees the 1 full academic mi Employment Remarks x Jedes print on page 3 of the Form I Student Remarks test oy text will print on page 1 of the Form I Add Employment Reset Values Cancel 3 Enter all information relevant to the OPT authorization Below is a list of the sections fields on this screen and a brief description or explanation for each section field An asterisk precedes the fields that must be completed To complete this screen enter the following data Section Field Description Explanation Pre completion Post Select either pre completion or post completion OPT completion OPT from the drop down list Note If pre completion is selected the employment end date must be on or before the student s Program End Date If post completion is selected the employment start date must be on or after the student s Program End Date 2 Employment Start Date Enter the date on which the student s employment begins in MM DD Y YYY format 3 Employment End Date Enter the date on which the student s employment ends in MM DD Y YYY format 124 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 Task
77. Description Explanation 18 Program End Date Enter the date of completion of the actual academic or vocational program SEVIS will calculate the post completion grace periods and any post completion OPT separately Note This field is pre populated by SEVIS This field can be edited if necessary 19 English Proficiency Select yes or no to indicate whether your school requires English proficiency e If yes you must select yes or no to indicate whether the student is or is not proficient in the English language e f no enter an explanation in the field provided 1 000 character limit as to why the school does not require English proficiency Note This field is pre populated by SEVIS This field can be edited if necessary 3 After you have completed the screen click one of the following buttons e Reset Values Click this button to return all new entries on the page to their previous values e Next Click this button to advance to the next screen in order to continue in the process of completing the reinstatement request e Cancel Click this button to cancel the action and return to the Student Information Screen 4 Complete Page 2 of the Student Reinstatement screen Exhibit 27 Student Reinstatement Page 2 Screen depicts a sample of this screen umschool2 6 10 042012 docx Final 85 CSY00 60032 03 F 0 HP April 20 2012 Task Order No HSCE
78. Eligibility for Nonimmigrant Student Status view alerts on students and view and print a variety of reports All Forms 1 20 issued by the school for initial attendance by a new student must be created in and issued from SEVIS Once a student is registered in SEVIS the school must update the student s record and report on the events required by SEVIS DHS published a final rule in the Federal Register 67 FR 76256 December 11 2002 to implement the new SEVIS requirements and establish a process for electronic reporting by DSOs This rule outlines the student events reporting and information collection required by schools using SEVIS Additionally each school official associated with a school enrolled in SEVIS is sent information regarding the specific reporting requirements with his her permanent SEVIS user ID 1 3 Privacy Act Considerations SEVIS is for the use of authorized users only Individuals using SEVIS without authority or in excess of their authority are subject to having all of their activities on this system monitored and recorded by system personnel In the course of monitoring individuals improperly using this system or in the course of system maintenance the activities of authorized users may also be monitored Anyone using SEVIS expressly consents to such monitoring and is advised that if such monitoring reveals possible evidence of criminal activity system personnel may provide the evidence of such monitoring to law enforce
79. Enter the student s visa number Post Country of Visa From the drop down list select the name of the city Issuance and country in which a Department of State office issued the student s visa 10 Visa Expiration Date Enter the expiration date of the student s visa in MM DD YYYY format 78 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 00011 Information System Version 6 10 Volume II Form 1 20 Section Field Description Explanation 11 Admission Number Enter the DHS assigned number given to the student when he she entered the United States and was admitted upon review by a DHS inspections officer The admission number can be located on the student s I 94 entry document This field has an 11 character limit Completion of this field is optional Note Only students who have already been admitted to the United States will have an admission number 12 Port of Entry From the drop down list select the name of the town or city through which a nonimmigrant entered the United States 13 Date of Entry Enter the date on which a nonimmigrant student or dependent entered the United States in MM DD YYYY format 14 Remarks Enter any applicable remarks regarding the student This field has a 1 000 character limit Note Comments entered in any Remarks field throughout the electronic Form 1 20 will overwrite exi
80. Form 1 20 Section Field Description Explanation the nearest dollar For example 25 057 89 should be entered in SEVIS as 25058 Student s Personal Funds Enter the personal funds available to the student in one academic term to defray his her educational expenses This field has a 10 character limit Note This field is pre populated by SEVIS This field can be edited if necessary Funds From This School Enter the amount of funding if any that the school will provide to the student in one academic term to help defray educational expenses This field has a 10 character limit Note This field is pre populated by SEVIS if the information was completed on the original Form I 20 This field can be edited if necessary School Fund Type If a number is entered in the Funds From This School field an explanation must be provided This field has a 1 000 character limit however the printed Form I 20 has limited space and all comments may not appear on the printed Form Note This field is pre populated by SEVIS if the information was completed on the original Form I 20 This field can be edited if necessary Funds From Other Sources Enter the amount of funding if any that is available to the student during one academic term from sources not otherwise specified This field has a 10 character limit Note This field is pre populated by SEVIS if the information was completed on the original Form I 20
81. IS allows PDSOs to make corrections to a student s record in certain situations The following sections provide further details e Section 2 4 5 6 1 Extend Program e Section 2 4 5 6 2 Return to Initial Status e Section 2 4 5 6 3 Terminate Student e Section 2 4 5 6 4 Transfer Out SEVIS allows PDSOs and DSOs to request corrections to a student s record These correction requests require review by DHS The following sections provide further details e Section 2 4 5 6 5 Request Change to Program Dates e Section 2 4 5 6 6 Request Change to Student Request e Section 2 4 5 6 7 Request Change to Student Status e Section 2 4 5 6 8 Request Change to Termination Reason The following sections describe how to cancel or view a pending correction request e Section 2 4 5 6 9 Cancel Pending Correction Requests e Section 2 4 5 6 10 View Pending Correction Requests 2 4 5 6 1 EXTEND PROGRAM A PDSO may extend an F 1 student s program end date after the program end date until 15 days after his her program end date Perform the following steps to do an extend program correction 1 From the Student Information screen click the Extend Program link in the Corrections menu Confirm screen displays as depicted in Exhibit 44 Confirm Correction Screen 133 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System
82. Initial and Active Status HTML Format SEVIS Detailed Student Report Initial and Active Status Visa Class F M Student SEVIS ID Status Status Change Date Visa Class Program Start End Date School Name Wordsworth Center School Code WAS214F00954000 Campus Name Wordsworth Center Shendos Shelly N0004649359 ACTIVE 02 16 2010 03 01 2010 09 15 2011 Smeltz Suzann 0004650016 06 05 2010 FE 06 15 2010 06 10 2014 WAS214F00954000 Total number of initial students 0 Total number of active students 2 Grand total initial students 0 Grand total active students 2 Report Date amp Time Mon Feb 21 10 25 54 EST 2011 Page 1 of 1 2 Click the Close XJ button to close the browser window on which the report that was generated in HTML format displays 3 Regenerate the report but select Text as the format for the report 4 Click Submit to generate the report in Text format The report displays in another browser window 156 umschool2_6 10_042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 Click and drag the mouse to highlight the entire report Select Copy from the Edit menu Open the MS Excel application Do not click anywhere in the application 9o Select Paste from the Edit menu to paste the report
83. Make any necessary changes in the fields 127 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 4 Click one of the following buttons e Update Employment Click this button to update this employment request in the student s record A message displays stating that the update was successful Print the updated Form I 20 and send it to the Service Center with other necessary documentation for adjudication Click the Return to Employment List button to return to the OPT Employment screen e Reset Values Click this button to return all fields to their previous values e Cancel Click this button to return to the OPT Employment screen without updating this employment segment Note After adjudication but before the employment end date you may update the employer name address explanation of how the employment is related to course work employment remarks and student remarks by following the steps above Note For an OPT extension request prior to the employment end date you may update the employer name employer address employment remarks and student remarks 2 4 5 5 3 3 Extend OPT Request F 1 students with an education level of Bachelors Masters or Doctorate may request a 17 month extension to an Approved post completion OPT segment prior to the employme
84. Manual for School Users of the Student and Exchange Visitor Information System Version 6 10 Volume II Form 1 20 Task Order No HSCETC 06 J 0001 1 Section Field Description Explanation three letters of the major preceded and or followed by the asterisk wildcard c Click the Search button to display a list of majors Appendix F Lookup Tables for the Student and Exchange Visitor Information System Batch Interface of the API document for the SEVIS Batch Interface contains a complete listing of the 2010 CIP categories and major minor codes and is located at http www ice gov sevis schools batch htm d Click to highlight the code or press the Ctrl key to highlight two codes e Click the Select Major s button and the selected major code s will display on the Student Search screen Note The results may include both the 2000 and 2010 CIP codes If a code is listed twice the 2000 and 2010 codes have different descriptions The description for the 2000 code will be listed first f If necessary click the Clear button to remove the Student Major code s displayed Search By Termination Reason If this option is selected a termination reason must also be selected Appendix E Student Dependent Termination Reasons defines the available options Student Termination Reason Leave this field blank See Section 2 4 4 1 Search for Student Records to view instructions on searching for F 1 or M 1 students
85. O to request a password reset To request a password reset for a DSO the PDSO must perform the following 1 On the Listing of Schools screen click the link in the Name of School column for the school campus whose DSO is requesting a password reset 2 Click the Request Password Reset for DSOs link on the Actions menu The School Official Information screen displays 3 Click the Request Password Reset link in the Command column for the DSO who is requesting a password reset The Request Password Reset screen displays Note The Request Password Reset link will only display when a DSO has not logged into SEVIS for more than 45 days 4 Click the Request Password Reset button The following will occur e Anemail will be sent to the email address associated with this SEVIS user It will provide instructions for creating a new SEVIS password The email will be valid for 30 days a password must be created within 30 days of the date on the email e An email informing users that a password reset has been requested for this DSO will be sent to each PDSO for the schools campuses to which the DSO is associated If the DSO is also an RO or ARO for an exchange visitor program the email will be sent to the RO at the programs to which the user is associated as well REMINDER You must log into SEVIS RTI at least once every 45 days to keep your SEVIS user ID active 2 3 2 Log Into SEVIS When you access SEVIS via the Internet https egov ice gov se
86. Panel ee epe Raat e quiu aga Reed 6 2 2 Oe INOS e obtient Ee t ae su naa ba eS cae RRS 6 2 2 5 Close Online Help 6 2 2 7 Printing Online Help 1 7 22 8 tite Seated eti iudei 7 2 3 JAGCOSSITIB SE V DS let andes duties ee dde 7 2 3 1 Guidelines Tor Passwords dieere v aaa 8 2 3 1 1 Change Password Every 90 Days i tesstvetecebuseut es de been de etes sss lacets eed tease 9 2 3 1 2 Change Password Voluntarily ecrire ee eae tede e dete ade uus 9 2 9 1 3 deest Password ReSsBbs ose Do olco 10 2 3 1 4 Request Password Reset Tor 11 PA RALIONE 11 2 5 Los OUCOESE V IS scs eo epe ai edm iate tacos tie ato eases 13 2 4 Processing F M Students and Dependents 5 ciere dirait te nn dae 14 2 4 1 Create a Student Record Form I 20 eese ene 15 2 4 1 1 Complete Page 1 of the Form I 20 Personal Information 15 2 4 1 2 Complete Page 2 of the Form I 20 Program Information 20 2 4 1 3 Complete Page 3 of the Form J 20 Financial Information 24 2 4 1 4 Complete Page 4 of the Form I 20 Dependent Information 24 24 1 41 Add
87. S the student s request status is set to Requested The status is updated to Pending after the Service Center acknowledges receipt of the request You are allowed to submit an OPT request for an e student up to including and no later than 60 days beyond his her program end date e M I student up to and including his her program end date When you submit a request for an F 1 student s post completion OPT the OPT start date may not be more than 61 days beyond the program end date Post completion OPT requests must be submitted prior to on or no later than 60 days beyond the program end date for F 1 students 122 umschool2_6 10_042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 OPT requests for M 1 students must be submitted within the 90 days prior to or on the program end date Note In the event of a student transfer all Requested and Pending requests are canceled and all Approved employment is ended on the transfer release date If the student wishes to complete OPT set the release date for a date after the OPT ends Students can transfer during the 60 day grace period following post completion OPT as long as the transfer release date occurs within the grace period Note If an F 1 student receives a Pending or Approved COS request from an F 1 to an H1 B visa throu
88. SEVIS user ID It will provide instructions for creating a new SEVIS password The email will be valid for 30 days a password must be created within 30 days of the date on the email REMINDER You must log into SEVIS RTI at least once every 45 days to keep your SEVIS user ID active umschool2_6 10_042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 2 3 1 4 Request Password Reset for DSO Users must log into SEVIS at least once every 45 days or they will lose access to SEVIS When a user has not logged into SEVIS for 30 days the following will occur e An alert will be generated to inform PDSO and DSOs of the schools campuses to which the user is associated that this user has not logged into SEVIS within the past 30 days The alert will list the PDSO and any DSOs who have not logged into SEVIS for 30 days e An email reminding the user to log into SEVIS will be sent to the PDSO and DSOs of the schools campuses to which the user is associated If the DSO is also an RO ARO for any exchange visitor programs all users at those programs will receive the email too When a DSO has not logged into SEVIS for 45 days his her user ID is inactivated An inactive DSO cannot use the Request Password Reset link on the SEVIS Login screen to request a password reset However he she may contact the PDS
89. Screen 2 Click the I Agree button to continue to the Return to Initial Status screen as depicted in Exhibit 46 Return to Initial Status Screen Click the Cancel button to return to the Student Information screen without taking any action on the student s record 135 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 Exhibit 46 Return to Initial Status Screen Whitmore College Return to Initial Status Required fields are marked with an asterisk 1 Issue Reason 2 Reason for Correction SEVIS ID Family Name First Name Date of Birth Country of Birth Country of Citizenship Gender School Name Program Start Date Program End Date Visa Type Status N0004653240 Le Dong 07 12 1980 CHINA CHINA MALE Whitmore College Whitmore College 06 15 2011 05 15 2015 F 1 ACTIVE Loo 0 Submit Correction Reset Values Cancel 3 From the Return to Initial Status screen select an issue reason Initial Attendance or Initial Attendance Change of Status Requested Enter an explanation in the Reason for Correction field 5 Click one of the following buttons e Submit Correction A message displays indicating the update was successful Click the Return to View Record button to return to the Student Information scre
90. Select button The Primary Major Selection screen displays b Enter the major minor name or enter a minimum of three letters of the major minor preceded and or followed by the asterisk wildcard c Click the Search button to display a list of majors and minors Appendix F Lookup Tables for the Student and Exchange Visitor Information System Batch Interface of the API document for the SEVIS Batch Interface contains a complete listing of the 2010 categories and major minor codes and is umschool2 6 10 042012 docx Final 83 CSY00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 0001 1 Information System Version 6 10 Volume II Form 1 20 Section Field Description Explanation located at http www ice gov sevis schools batch htm d Click the code to the left of the major minor The selected major code displays on the Student Reinstatement screen e If necessary repeat Steps a through d to select a different code 14 Secondary Major Code Some students have a secondary major usually in a related field Use this field to select the student s second major To complete this field follow the instructions given for the Primary Major Code field 16 If the student has no secondary major either enter 00 0000 in the field or click the No Secondary Major button Note This field is pre populated by SEVIS if the info
91. Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 Exhibit 9 Form 1 20 Page 1 Personal Information HdG Community College Required fields are marked with an asterisk Visa type Family Name First Name Middle Name Suffix Date of Birth MM DD YYYY Gender Country of Birth ee No Wb Country of Citizenship Issue Reason Initial Attendance Initial Attendance Change of Status Requested Reset Values Next Public Reporting Burden Reporting burden for this collection of information is estimated to average 30 minutes per response If you have comments the accuracy of this estimate or suggestions for simplifying this information collection send them to SEVP dhs gov OMB No 1653 0038 DO NOT MAIL COMPLETED FORMS TO THIS ADDRESS 2 Below is a list of the sections fields on this screen and a brief description or explanation for each section field An asterisk precedes the fields that must be completed To complete this screen enter the following data Section Field Description Explanation Visa Type Select either F 1 for academic students or M 1 for vocational students Dependent spouses and children of F 1 and M 1 students are F 2 and M 2 dependents respectively and are added to a student s record later in the Form I 20 creation process Note This field is restricted to the
92. TC 06 J 0001 1 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 10 Volume II Form 1 20 Exhibit 27 Student Reinstatement Page 2 Screen Horrowitz Heinrich School Workshop USA SEVIS ID N0004650336 Required fields are marked with an asterisk 20 Number of Months in Academi 04 Term 21 Expenses Tuition and Fees i5000 Living Expenses Fso Expenses for dependents 5o Other costs Specify other costs 2 00 emm Total expenses 16000 00 22 Funding Student s personal funds 00 Funds from this school 15000 School fund type 7 Funds from other sources zz Other source type es Total funding 16000 00 23 Remarks w E Prev Reset Values Request Reinstatement Cancel 5 Below is a list of the sections fields on this screen and a brief description or explanation for each section field An asterisk precedes the fields that must be completed To complete this screen enter the following data Section Field Description Explanation 20 Number of Months in Academic Term Select the length of the student s academic term up to 12 months from the drop down list This information is the basis for determining the student s expenses and funds for a term Note This field is pre populated by SEVIS This field can be edited if necessary 21 Expenses Enter the student
93. User Manual for School Users of the Student and Exchange Visitor Information System Version 6 10 Volume II Form I 20 April 20 2012 Ser Homeland NA Security User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 TABLE OF CONTENTS 1 INTRODUC TION e 1 IM RESOULCES Mec 1 2 Putposecut 9E VIS ose a dett ener ean amatus 1 1 3 P vacy Act 1 e aes aes 2 LA Security Reminder iecit CO 2 CS PCLT VAIS 25 ate Ust EROR re one is asco 3 1 6 Disclamer ord de an tcc bae adios pa etree date Ades ala et case 3 2 DESCRIPTION OF SYSTEM FUNCTIONS c ccce 3 2 1 Overview of Screen COIpoLeBil eset auditi 3 2T T SEVIS Scresm C omponDebEs ss esos coe e tco ee HERR OHNE TR IR UNE nM SN E REPORT TIR EUR 4 2 1 2 Additional SEVIS Screen Components sss nennen 4 2 2 Help PACU OMS osa eio eae I tuo s de er os aoc gus ncaa bau ae yan en n ca acces dead eed oed eet 5 2 2 V Online Help VA i OTR Bb A oan apte Vedi renes 6 2 2 2 Online Help Index vi Pa CR cont 6 2 23 Sedreb Online Eel poeseos eoe E C e Unde Sd RR 6 2 24 Hide Show the Delt
94. ailable to receive emails concerning SEVIS policy and general SEVP questions e Web Based Training Course http www ice gov sevis schools existing_schools index htm Click the DSO Training Course link to access the web based training course for school officials 1 2 Purpose of SEVIS SEVIS is an Internet based application that facilitates timely electronic reporting and monitoring of international students and exchange visitors EVs and their dependents in the United States SEVIS enables schools and program sponsors to transmit electronic information to DHS and the Department of State throughout a student s or EV s program in the United States umschool2_6 10_042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 SEVIS allows schools to submit school certification applications update certification information submit updates to the DHS that require adjudication and create and update F 1 academic and M 1 vocational student and dependent records DHS Managers and Adjudicators have the capability to adjudicate updates made to school records using SEVIS and PDSOs are notified through SEVIS of the adjudication results This manual contains instructions for accessing SEVIS with a permanent user identification ID and password enabling users to process Forms I 20 Certificate of
95. ailed set of regulations If you have any questions concerning this student s eligibility to be authorized and the requirements course load please refer to The SEVIS On line Help which provides regulatory and procedural details on the update you are making or Return Print 1 20 2 Click the New Authorize to Drop Below Full Course link The second Authorize to Drop Below Full Course screen displays as depicted in Exhibit 19 Authorize to Drop Below Full Course Screen 2 51 umschool2 6 10 042012 docx Final CSY00 60032 03 F 0 HP April 20 2012 Task Order HSCETC 06 J 0001 1 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 10 Volume II Form 1 20 Exhibit 19 Authorize to Drop Below Full Course Screen 2 Authorization Reason Authorization End Date B Remarks Whitmore College Authorize to Drop Below Full Course Required fields are marked with an asterisk SEVIS ID Family Name First Name Date of Birth Country of Birth Country of Citizenship Gender School Name Program Start Date Program End Date Visa Type Status N0004653240 Le Dong 07 12 1980 CHINA CHINA MALE Whitmore College Whitmore College 06 15 2011 05 15 2015 ER ACTIVE D i Authorization Start Date MM DD YYYY MM DD YYYY m il Authorize Reset Values Cancel 3 Complete the Authorize to Drop Below Full Course screen Bel
96. al link on the navigation bar Follow the instructions on the demonstration screens To close the demonstration at any time click the Close button in the upper right corner of the screen You must have Adobe Flash Player installed on your computer in order to view the tutorial Note If you do not have Adobe Flash Player installed on your computer refer to the instructions in Appendix B Download the Latest Version of Adobe Flash Player 2 3 Accessing SEVIS SEVIS requires the use of Internet Explorer Version 5 0 or higher the latest version of Adobe Reader and a Laser printer a Laser Postscript printer with 32 MB of random access memory RAM 96 MB is recommended or a Laser printer with 32 MB of RAM 64 MB is recommended Note If you do not have the latest version of Adobe Reader installed on your computer refer to the instructions in Appendix C Download the Latest Version of Adobe Reader You must have a user ID and password to access SEVIS When approved to use SEVIS you receive two email messages one containing your user ID and a second message containing a secure link to SEVIS That link is associated with your user ID It can only be used to create a password for your user ID To use the link and create your password perform the following steps 1 Click the link contained in the email message The system displays the Set Password screen Exhibit 3 SEVIS Set Password Screen is an example of the screen umsch
97. am End Date Visa Type Status 1 Termination Reason 2 Correction Remarks Submit Correction N0004650684 Brown Jane 08 01 1968 CAMBODIA CAMBODIA MALE Southeast University Southeast New Campus 12 01 2010 12 01 2011 M 1 TERMINATED Request Information xl Termination Reason Comment Required if Otherwise Failing to Maintain Status is selected Reset Values 147 umschool2 6 10 042012 docx Final CSY00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 2 Complete the following fields e Termination Reason Select an option from the drop down list e Termination Reason Comment This field is required if the termination reason is Otherwise Failing to Maintain Status e Correction Remarks Enter justification for requesting a change to the student s termination reason These remarks display to DHS during the review process 3 Click one of the following buttons e Submit Correction Submits the correction request to DHS for review A Submit Successful screen displays A unique Request ID is assigned to the correction request Click the Return button to return to the Student Information screen Note Supporting documentation may be required by DHS during the review of the correction request If supporting documentation is needed
98. am Start Date Program End Date Visa Type Status 1 Transfer Release Date MM DD YYYY 2 Transfer To School Select School Campus name School code 3 Remarks tp Reason for Correction Transfer Student Transfer Out Required fields are marked with an asterisk N0004649460 Colde Kellie 11 29 1990 GREENLAND GREENLAND FEMALE Wordsworth Center Wordsworth Center 04 15 2010 12 31 2014 F 1 INITIAL Is p Is p Reset Values Select the new transfer in school as follows From the Transfer Out screen enter the date release date on which the student record will transfer to the other school in MM DD YYYY format DHS recommends that you enter today s date a Click the Select button in the Transfer To School section The School Campus Search screen displays b In the School Name field enter the transfer in school s name Note The asterisk wildcard may be used in the School Name field if you are unsure of the exact spelling of a school name For example searching on all school names beginning with Mai may result in a list containing Maine College Mailer University Maison Institute of Arts etc 139 umschool2 6 10 042012 docx Final CSY00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 c Click the Search button T
99. ancel Click this button to cancel the action and return to the Student Information screen 2 4 5 3 2 FINANCIAL INFORMATION The Update Financial Info screen is available to the PDSO and DSO while the student is in Initial or Active status The student s financial information may be edited using this screen Perform the following steps to update a student s financial information 1 From the Student Information screen click the Financial Information link The Update Financial Info screen appears as depicted in Exhibit 32 Update Financial Info Screen 98 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 Exhibit 32 Update Financial Info Screen Whitmore College Update Financial Info Required fields are marked with an asterisk Family Name Le Date of Birth 07 12 1980 Country of Citizenship CHINA School Name Whitmore College Whitmore College Program End Date 05 15 2015 Status ACTIVE Tuitien and Fees 7500 Living Expenses 000 Expenses for dependents 250 Other costs Specify other costs Total expenses 8750 00 2 Complete the Update Financial Info screen Below is a list of the sections fields on this screen and a brief description or explanation for each section field An asterisk precedes
100. ansfer in school cannot complete the Form I 20 until after the student s release date Therefore it is important that the release date accurately reflect the date that the student completes work at the transfer out school giving the transfer in school sufficient time to create the new Form I 20 and transfer the student in for the start of the new program The following guidelines also apply to the Transfer Out process e The name of the transfer to school must be selected This is detailed in the steps below e The transfer Form I 20 for an F 1 student cannot be created at the transfer in school until the Transfer Release Date entered on the Transfer Out screen has been reached e Requested and Pending status employment requests are canceled All Approved status employment requests are ended when a student registers after a transfer e For M 1 transfers once the school official at the transfer out school updates the student s record to indicate that a transfer will take place a PDSO or DSO at the transfer to school will see the student s name on the Students in Transfer Status list From this list the PDSO or DSO can select the student and create the initial Form 1 20 for the M 1 student to attend the new school e The M 1 transfer Form 1 20 can be created and printed before the Transfer Release Date to allow the M 1 to file an application for transfer with the Service Center e When canceling a request for an M 1 transfer the request
101. approved The terminated records will appear on this list for 30 days after the adjudication result is received from the Service Center umschool2 6 10 042012 docx Final 152 CSY00 60032 03 F 0 HP April 20 2012 Task Order No HSCETC 06 J 0001 1 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 10 Volume II Form 1 20 Alert Title Description Action to be Taken Students Terminated Due to Change of Status Students in Terminated status with a termination reason of Change of Status Denied The PDSO DSO will receive an alert for Denied students who were terminated because their change of status request for example from B 1 worker to F 1 student was denied The terminated records will appear on this list for 30 days after the adjudication result is received from the Service Center Students With Pending Students that have a request for change of status from the Service Change of Status Requests Center This is a notification alert informing the PDSO DSO the student has a change of status request pending and is awaiting the adjudication result Students With Requests in Requested Status Over 90 Days Students who have an OPT OCE Extension M 1 students only or a Transfer M 1 students only request in Requested status for more than 90 days A request is in Requested status after the request is submitted in SEVIS until the request documenta
102. asons e You have forgotten your SEVIS password e Your SEVIS account is locked due to three unsuccessful log in attempts or more than 90 days of inactivity e You suspect that your SEVIS password has been compromised and you are unable to use the Change Password function e Your user ID has been inactivated because you have not logged into SEVIS for more than 45 days for PDSOs only Note When a DSO has not logged into SEVIS for more than 45 days his her user ID will be inactivated An inactive DSO cannot use the Request Password Reset link on the SEVIS Login screen to request a password reset See Section 2 3 1 4 Request Password Reset for DSO for information on how a DSO can request to have his her password reset To request to have your password reset perform the following steps 1 Click the Request Password Reset link on the SEVIS Login screen The Request Password Reset screen displays 2 Enter your SEVIS user ID in the User Name field 3 Click the Submit Request button A message displays informing you that the request has been submitted to SEVIS However if a DSO has not logged into SEVIS for more than 45 days the following message will display User is inactive due to 45 days of inactivity Contact your PDSO or RO to request a password reset See Section 2 3 1 4 Request Password Reset for DSO for information on how a DSO can request a password reset Note An email will be sent to the email address associated with the
103. ation was completed on the original Form I 20 This field can be edited if necessary Specify Other Costs If a figure is given for Other Costs an explanation must be provided This field has a 1 000 character limit however the printed Form I 20 has limited space and all comments may not appear on the printed Form Note This field is pre populated by SEVIS if the information was completed on the original Form I 20 This field can be edited if necessary 22 Funding Enter the student s funding for one academic term Note The total amount in Section 25 must be equal to or greater than the total amount in Section 24 Note All dollar amounts must be entered in SEVIS without commas and periods and should be rounded to the nearest dollar For example 25 057 89 should be entered in SEVIS as 25058 Student s Personal Enter the personal funds available to the student in one Funds academic term to defray his her educational expenses This field has a 10 character limit Note This field is pre populated by SEVIS This field can be edited if necessary Funds From This Enter the amount of funding if any that the school will School provide to the student in one academic term to help defray educational expenses This field has a 10 character limit Note This field is pre populated by SEVIS if the information was completed on the original Form I 20 umschool2 6 10 042012 docx Final 87 CS Y00 600
104. cel link to the far right of the segment you wish to cancel A message displays indicating that the cancelation was successful Click the Print I 20 button to print a copy of the Form I 20 and provide it to the student for his her records 4 Click the Return to View Record button to view the student s SEVIS record 53 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 2 4 5 2 1 2 Update Authorize to Drop Below Full Course Prior to the authorization end date you may update a student s authorization to drop below full course Perform the following steps to update the authorization 1 From the Student Information screen click the Authorize to Drop Below Full Course link The first Authorize to Drop Below Full Course screen depicted in Exhibit 18 displays with the student s basic personal and program information 2 Click the Update link to the far right of the segment you wish to update A second Authorize to Drop Below Full Course screen displays This is the same screen depicted in Exhibit 19 except that the fields are populated with the current authorization information 3 Make any necessary changes and click one of the following buttons e Update Click this button to complete the process and update the student s authorize to drop below full course
105. chool is the date on which a student s SEVIS record transfer takes effect For F 1 students once the transfer release date entered by the transfer out school has been reached the transfer in school can complete the transfer Form 1 20 and then enroll and register 70 umschool2 6 10 042012 docx CS Y00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 the student A PDSO or DSO at the transferring in school sees the student s name on the Students in Transfer Status list as soon as the transfer out school makes the transfer update The record is not available for update by the transfer in school until the release date From this list the PDSO or DSO can select that student and create the initial Form I 20 for the student to attend the new school The system automatically fills in the Transfer in Form 1 20 with the following information from the prior school e Family Name e First Name e Middle Name e Suffix e Date of Birth e Gender e Country of Birth e Country of Citizenship e Email Address e Foreign Address e Education Level M 1 students only The remaining fields on the Transfer in Form I 20 must be completed by the transfer in school to reflect the financial and program information relevant to the student s new program When printed this Form I 20 indicates that the st
106. chool Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 0001 1 Information System Version 6 10 Volume II Form 1 20 2 Enter all information relevant to the OPT Below is a list of the sections fields on this screen and a brief description or explanation for each section field fields will be pre populated with information on the current approved OPT Extension for which the student is reporting An asterisk precedes the fields that must be completed To complete this screen enter the following data Section Field Description Explanation 1 Employer Name Enter or update the business name of the employer If the student is not employed enter None 2 Employer Address Enter or update the following information for the employer s business address e Address 1 e Address 2 e City e State e Zip code 3 Employment Remarks Enter or update any applicable remarks regarding the student s employment These remarks will print on Page 3 of the printed Form 1 20 4 Student Remarks Enter or update remarks regarding the student Note Comments entered in any Student Remarks field throughout the electronic Form 1 20 will overwrite existing remarks and will print in field 9 of the printed Form 1 20 3 Review the information and click one of the following buttons e Report OPT Participation Click this button to report OPT participation for the student
107. cord with current information and must report all events as required by the current proposed SEVIS regulations The subsequent sections address how to update student records in SEVIS 2 4 5 1 Student Information Screen and Student Update Links The school is responsible for maintaining each active student s record in the system and adding information related to changes in the student s benefits such as employment this ensures that all the information that displays is current and accurate The Student Information screen provides you with links to many processes specifically related to the student Exhibit 17 Student Information Screen is an example of the Student Information screen for a student who is in Active status Not all links are available on every Student Information screen because some actions are applicable only to certain student statuses For example you may only cancel a student whose record is in Initial status therefore you would not see the Cancel Student link on an Active student s Student Information screen The links on the left side of the screen provide access to the screens that are used to update the student s record You can update the student s personal data extend the student s program transfer the student s SEVIS record and perform many other procedures The subsequent sections detail the links processes Note Under Regulation 8 CFR 214 5 a student from a country on the restricted country list may
108. creen Le Dong School Whitmore College Student Information Family Name Le Date of Birth 07 12 1980 Country of Citizenship CHINA School Name Whitmore College Whitmore College Program End Date 05 15 2015 Status DRAFT Required fields are marked with an asterisk First Name N 29 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 00011 Information System Version 6 10 Volume II Form I 20 2 Complete the Add Dependent screen Below is a list of the sections fields on this screen and a brief description or explanation for each section field An asterisk precedes the sections fields that must be completed To complete this screen enter the following data Section Field Description Explanation Family Name Enter the surname or last name of the dependent If the student has only one name enter it here This field has a 40 character limit 2 First Name Enter the first name of the dependent This field has a 40 character limit 3 Middle Name Enter the middle name of the dependent This field has a 40 character limit 4 Suffix If appropriate select a title from the drop down list such as Junior that may display at the end of a person s name 5 Date of Birth Enter the dependent s date of birth in MM DD YYYY format 6 Country of Bi
109. d Transfer Out Screen 93 umschool2_6 10_042012 docx Final CSY00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 Exhibit 31 Completed Transfer Out Screen Wordsworth Center Transfer Out Required fields are marked with an asterisk SEVIS ID N0004649459 Family Name Winters First Name Kold Date of Birth 01 05 1990 Country of Birth KAZAKHSTAN Country of Citizenship KAZAKHSTAN Gender MALE School Name Wordsworth Center Wordsworth Center Charleston Campus Program Start Date 02 22 2011 Program End Date 02 15 2015 Visa Type F 1 Status ACTIVE 1 Transfer Release Date 08 15 2011 MM DD YY 2 Transfer To School Select School Campus name Montgomery University Gaithersburg University School code WAS214F68468001 3 Remarks Transfer Student Reset Values Cancel 6 If you realize that you have selected the incorrect school click the Select button again and repeat Steps 4 and 5 7 Enter any optional comments in the Remarks field Note Comments entered in any Remarks field throughout the electronic Form I 20 will overwrite existing remarks and will print in field 9 of the printed Form I 20 8 Click one of the following buttons e Transfer Student Click this button to complete the process of transferring the student out of your school A message d
110. d bottom margins to 0 25 g Click OK 155 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 Select Print from the File menu or click the Print amp button on the browser toolbar If you opted to click the Print button your report prints if you chose Print from the File menu the Print window displays Continue to Step 9 Ensure that the name of the printer listed in the Name field is the printer to which you wish the report to print If it does not show the correct printer click the down arrow to the right of the field and select the correct printer 10 Click OK and the report prints to the designated printer 11 Click the Close Xl button on the browser title bar to close the window and return to SEVIS 2 6 2 Copy and Paste a Report Reports can be generated using the Text format option Perform the following steps to copy and paste the report into MS Excel 1 Generate in HTML format and print one page of the report so that you can see the layout and column labels for the report See Section 2 6 1 or 2 6 2 for instructions on generating and printing reports in SEVIS Exhibit 59 Detailed Student Report Initial and Active Status HTML Format is an example of a report generated using the HTML format Exhibit 59 Detailed Student Report
111. dance Change of Status Requested Select this issuance reason if the student is currently in the United States and has a nonimmigrant visa that is neither an F nor M visa type or does not have the student visa type that he she needs for a new program The student is requesting a change to F or M status from the Service Center At this time SEVIS does not allow you to enter the change from visa class directly when choosing this as an issue reason However if you wish to add details concerning the change of status you may do so in the Remarks field Note Comments entered in any Remarks field throughout the electronic Form I 20 will overwrite existing remarks and will print in field 9 of the printed Form 1 20 umschool2 6 10 042012 docx Final CSY00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 0001 1 Information System Version 6 10 Volume II Form 1 20 Section Field Description Explanation Indicating a change of status request is useful for purposes of the student s change of status application with the Service Center but is not necessary if you do not know that the student is changing status to attend your school Choosing this issue reason will create a student record in Initial status in a manner identical to choosing Initial Attendance as an issuance reason It will not automatically put the studen
112. data that you have entered on this page Note You do not need to click this button before advancing to the next page of the Form I 20 SEVIS automatically saves data when you click the Next button However saving prior to moving on to the next page ensures that all required fields have been completed because if there is an invalid entry SEVIS will return a validation message It also allows you to review the information before moving on e Prev Previous Click this button to return to Page 1 of the Form I 20 WARNING Be sure to save the data entered on this page before clicking the Prev button If you do not save first the new data that you entered on this page will be lost e Reset Values Click this button to return all new entries on the page to their previous values e Next Click this button to automatically save the data that you have entered and advance to Page 3 of the Form 1 20 If you have entered an invalid value in a field SEVIS will return a validation message e Print Draft I 20 Click this button to print a draft copy of the Form I 20 Printing a draft enables you to review a paper copy of all of the data saved thus far 2 4 1 3 Complete Page 3 of the Form I 20 Financial Information Page 3 of the Form I 20 is used to collect financial information for the student Exhibit 11 Form 1 20 Page 3 Financial Information is an example of Page 3 24 umschool2_6 10_042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 Us
113. dede deve 143 Request Change to Student Status 145 Request Change to Termination 147 Pending Correction Requests ba on edpiqe exit a den EE 149 View Correction Request Screen seco er o se esu ea ta Mna e paran UND eg 150 Student Alerts for Woodward University essent 151 DSO Reports Screens 154 Internet Explorer Page Setup Window sees 155 Detailed Student Report Initial and Active Status HTML Format 156 Message Board Sereeti uses Ute Ur VE NR UHR E INNER EY EXER ESSA L NUR 157 System Message CLE EM eyo dois us Mee aeta tiia A qun 158 CSY00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 1 INTRODUCTION This manual was written as a resource for school users that is Principal Designated School Officials PDSOs and Designated School Officials DSOs of the Student and Exchange Visitor Information System SEVIS The manual is presented in two separate volumes to delineate the Form 1 17 and Form I 20 processes This volume addresses the Form 1 20 process Attachment A Sample Student Eligibility Application Form I 20 provides a sample of the Form This user manual reflects the changes to SEVIS e
114. dent for his her records Click the Return to View Record button to view the student s SEVIS record e Reset Values Click this button to clear all fields on the screen e Cancel Click this button to cancel the action and return to the Student Information screen 2 4 5 2 11 DISCIPLINARY ACTION The Disciplinary Action option is available for students in an Active status and is used to indicate that disciplinary action was taken against the student due to the student being convicted of a crime This update will not affect the student s status To record a disciplinary action against a student perform the following steps 1 From the Student Information screen click the Disciplinary Action link The Disciplinary Action screen displays with the student s basic personal and program information 2 On the Disciplinary Action screen you must click to place a check mark in The Student has had Disciplinary Action taken as a result of being Convicted of a Crime check box and enter remarks in the Explanation text box This update will not affect the student s status 3 After reviewing the information click one of the following buttons e Submit Action Click this button to complete the process and submit the disciplinary action against the student s record A message displays indicating that the update was successful Click the Return to View Record button to view the student s SEVIS record e Reset Values Click this button to clear all f
115. ds provides instruction on searching for F 2 and M 2 student dependents To search for a student record perform the following steps 1 On the Listing of Schools screen click the Search link in the Commands menu to the right of the name of the school campus whose records you wish to search The Student Search screen displays Exhibit 14 Student Search Screen is an example of the screen 33 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 Exhibit 14 Student Search Screen Student Search Required fields are marked with an asterisk Sort Option Sort By Family Name x Sort Direction ascending Descending Student Search Type Select one radio button and complete the associated field s C Personal Information Family Name allovs trailing wildcard as input e g joh First Name allows trailing wildcard as input e g j Date of Birth MM DD YYYY Country of Citizenship Search Criteria Select one radio button and complete the associated field s Lo None Valid only when the Search Type is SEVIS ID or Personal Information C Search By Termination Reason Select Student or Dependent Termination Reason Student Termination Reason Dependent Termination Reason Termination Date Rang
116. e From MM DD YYYY 2 Enter the necessary search criteria Required fields are marked with an asterisk The following is a list and explanation of the sections and fields on this screen Section Field Description Explanation Sort Option section The sort options are required fields both fields must be completed 34 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 0001 1 Information System Version 6 10 Volume II Form 1 20 Section Field Description Explanation Sort By Select an option from the drop down list e Family Name e First Name e Program End Date e Program Start Date e SEVIS ID e Status Change Date e Student Status e Visa Type Sort Direction Select either Ascending or Descending Search For Student is the default selection Section 2 4 4 2 Search for Student Dependent Records to view instructions on searching for F 2 or M 2 dependents Search Type section In the Search Type section one option must be selected To do so click the radio button to the left of the type of search you wish to perform Some of these options may require additional information SEVIS ID If this option is selected enter the student s SEVIS ID in N0123456789 format Note When searching by SEVIS ID it does not matter
117. e 1 of the Create 1 20 for Transfer screen Below is a list of the sections fields on this screen and a brief description or explanation for each section field An asterisk precedes the fields that must be completed To complete this screen enter the following data Section Field Description Explanation Visa Type The only valid visa types for SEVIS students are F 1 for academic students and M 1 for vocational Dependent spouses and children of F 1 and M 1 students are F 2 and M 2 dependents respectively and are added to a student s record later in the Form 1 20 creation process Note This field is pre populated by SEVIS and cannot be updated Family Name Enter the surname or last name of the student This field has a 40 character limit Note This field is pre populated by SEVIS This field can be edited if necessary 2 First Name Enter the first name of the student This field has a 40 character limit Note This field is pre populated by SEVIS if the information was completed on the original Form I 20 This field can be edited if necessary 3 Middle Name Enter the middle name of the student This field has a 40 character limit Note This field is pre populated by SEVIS if the information was completed on the original Form I 20 This field can be edited if necessary 4 Suffix If applicable select a title from the drop down list such as Junior that may display at th
118. e Center Adjudication alert list The result displays on the Service Center Adjudication alert list until 30 days after the Service Center decision date Perform the following steps to extend a student s program 1 From the Student Information screen click the Extend Program link The Extend Program screen displays with the student s basic personal and program information 2 On the Extend Program screen enter the new program end date in MM DD Y YYY format For M 1 students this date may not be more than 3 years from the original program start date or 1 year from the current program end date 3 Enter an explanation for the medical or academic circumstances that necessitate an extension in the available text box 4 After reviewing the information click one of the following buttons e Extend Program Click this button to complete the process and extend the student s program A message displays indicating that the update was successful For M 1 students click the Print I 20 button and send a copy of the Form 1 20 to the Service Center along with the other necessary documentation and forms Click the Return to View Record button to view the student s SEVIS record The Additional Information for M 1 Extension Requests section below provides further details for M 1 students e Reset Values Click this button to clear all fields on the screen e Cancel Click this button to cancel the action and return to the Student Information
119. e Form I 20 is used to collect program information for the student Exhibit 10 Form 1 20 Page 2 Program Information is an example of Page 2 20 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form I 20 Exhibit 10 Form 1 20 Page 2 Program Information Whitmore College Le Dong Required fields are marked with an asterisk EUER pe E EE _ uuu PS in i 1 21 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 065 J 00011 Information System Version 6 10 Volume II Form I 20 1 Below is a list of the sections fields on this screen and a brief description or explanation for each section field An asterisk precedes the fields that must be completed To complete this screen enter the following data Section Field Description Explanation 10 Admission Number Enter the DHS assigned number given to the student when he she entered the United States and was admitted upon review by a DHS inspections officer The admission number can be located on the student s I 94 entry document This field has an 11 character limit Completion of t
120. e Service Center for adjudication In SEVIS the OCE request for an F 1 student displays on the Student Information screen and on the Active Students with Off Campus Employment list SEVIS allows you to view edit and cancel requests for OCE that have not been adjudicated If a request for OCE has been canceled and SEVIS receives the adjudication result from the Service Center SEVIS updates the student s record to indicate the adjudication result Therefore when canceling a request for OCE the request should not be canceled if supporting documentation has already been sent to the Service Center You must contact the Service Center directly to have the application withdrawn To submit an OCE request for a student perform the following steps 1 From the Student Information screen click the Off Campus Employment link The Off Campus Employment screen displays 2 Click the New Off Campus Employment link The Add Off Campus Employment screen displays as depicted in Exhibit 39 Add Off Campus Employment Screen 118 umschool2_6 10_042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 0001 1 Information System Version 6 10 Volume II Form 1 20 Exhibit 39 Add Off Campus Employment Screen Annapolis College School Name 1 Employment Start Date Employment End Date Off Campus Employment Type Recommendation T
121. e end of a person s name Note This field is pre populated by SEVIS if the information was completed on the original Form I 20 This field can be edited if necessary 5 Date of Birth Enter the student s date of birth in MM DD Y Y Y Y format Note This field is pre populated by SEVIS This field can be edited if necessary 6 Gender Select the student s gender from the drop down list Note This field is pre populated by SEVIS This field can be edited if necessary 7 Country of Birth Select the name of the country in which the student was born from the drop down list Note This field is pre populated by SEVIS This field umschool2 6 10 042012 docx Final 65 CSY00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 0001 1 Information System Version 6 10 Volume II Form 1 20 Section Field Description Explanation can be edited if necessary 8 Country of Citizenship Select the name of the country in which the student maintains citizenship from the drop down list Note This field is pre populated by SEVIS This field can be edited if necessary 9 Email Address Enter an electronic mail address for the student Completion of this field is optional 10 Foreign Address Note If the student is a commuter student whose country of citizenship is Mexico or Canada click the Com
122. ect you to deportation 4 REENTRY A nonimmigrant student may be readmitted after a temporary absence of five months or less from the United States if the student is otherwise admissible You may be readmitted by presenting a valid foreign passport a valid visa and either a new Form 1 20 or a page 3 of the Form 1 20 the 1 20 ID Copy properly endorsed for reentry if the information on the 1 20 form is current 5 TRANSFER A nonimmigrant student is permitted to transfer to a different school provided the transfer procedure is followed To transfer schools you should first notify the school you are attending of the intent to transfer then obtain a Form 1 20 A B from the school you intend to attend Transfer will be effected only if you return the Form I 20 A B to the designated school official within 15 days of beginning attendance at the new school The designated school official will then report the transfer to the Immigration and Naturalization Service 6 EXTENSION OF STAY If you cannot complete the educational program after having been in student status for longer than the anticipated length of the program plus a grace period in a single educational level or for more than eight consecutive years you must apply for extension of stay An application for extension of stay on a Form 1 538 should be filed with the Immigration and Naturalization Service district office having jurisdiction over your school at least 15 days but no
123. ection Field Description Explanation 2 Expenses Enter the student s expenses for one academic term Note AII dollar amounts must be entered in SEVIS without commas and periods and should be rounded to the nearest dollar For example 25 057 89 should be entered in SEVIS as 25058 Tuition and Fees Enter the estimated average cost for tuition for the academic term This field has a 10 character limit Living Expenses Enter the student s estimated total living expenses for one academic term This field has a 10 character limit Expenses for Dependents Enter the student s expenses for his her dependents if any during one academic term This field has a 10 character limit Other Costs Enter an estimate of the student s miscellaneous expenses if any during one academic term This field has a 10 character limit Specify Other Costs If a figure is given for Other Costs an explanation must be provided This field has a 1 000 character limit however the printed Form 1 20 has limited space and all comments may not appear on the printed Form 22 Funding Enter the student s funding for one academic term Note The total amount in Section 25 must be equal to or greater than the total amount in Section 24 Note All dollar amounts must be entered in SEVIS without commas and periods and should be rounded to the nearest dollar For example 25 057 89 should be entered in SEVIS as 25058
124. ed OCE employment Exhibit 40 Off Campus Employment Screen provides an example of this screen e Reset Values Click this button to clear all fields on the screen e Cancel Click this button to cancel the action and return to the Student Information screen 120 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 Exhibit 40 Off Campus Employment Screen Annapolis College Off Campus Employment SEVIS ID N0000150820 Family Name Jones First Name Jeffrey Date of Birth 01 12 1974 Country of Birth AUSTRALIA Country of Citizenship AUSTRALIA Gender MALE School Name Annapolis College Navy Program Start Date 03 15 2011 Program End Date 03 12 2015 Visa Type F 1 Status ACTIVE New Off Campus Employment Request Receipt Off Campus Employment Type Start Date Date Status Number Command INTERNATIONAL ORGANIZATION 07 31 2010 09 30 2010 REQUESTED View Edit Cancel Request Return Print 1 20 5 Review the information on the Off Campus Employment screen If you need to make changes to the existing OCE request see Section 2 4 5 5 2 2 Edit OCE Request Note If you need to authorize an additional OCE request perform Steps 2 through 4 again 6 If all information is correct click the Print I 20 button to print an updated copy of the Fo
125. ed will display in the Active Students Requiring Registration Update alert list To complete the initial registration or update a student s record perform the following steps l On the Listing of Schools screen click the Student Lists link to the right of the name of the campus where the student has enrolled The system displays the Student Lists screen for this campus as shown in Exhibit 24 Student Lists Screen Exhibit 24 Student Lists Screen Montgomery University Montgomery University Student Lists Student Listing Draft Students Initial Status Students Active Status Students Terminated Status Students past 18 months Completed Status Students past 18 months Canceled Status Students past 18 months t nts With R mploymen Students With Requested Pending or Approved Optional Practical Training OPT Students With Curricular Practical Trainina CPT Students With a Pending Change of Status Request Students With Requested or Pending Extension Request Students Authorized to Drop Below Full Course Students Transferring In Students Transferring Out Students Requesting Reinstatement Students With a Pending Data Correction Request Students With a Filed or Waitlisted Cap Gap Extension 2 Click the Initial Status Students link to view the list of all students whose Form 1 20 status is currently Initial Alternately click the Alerts link to the right of your school and
126. egarding why you are canceling the student s pending transfer This field is optional and has a 1 000 character limit Note Comments entered in any Remarks field throughout the electronic Form I 20 will overwrite existing remarks and will print in field 9 of the printed Form I 20 3 After reviewing the information and entering any optional comments click one of the following buttons 56 umschool2_6 10_042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 e Cancel Transfer Click this button to complete the process and cancel the student s pending transfer request A message displays indicating that the update was successful Click the Print I 20 button to print a current copy of the Form 1 20 for the student for his her records Click the Return to View Record button to view the student s SEVIS record e Reset Values Click this button to clear the field on the screen e Cancel Click this button to cancel the action and return to the Student Information screen 2 4 5 26 CAP GAP EXTENSION The Cap Gap Extension link allows you to indicate that an F 1 student s employer has filed a COS petition from F 1 to H1 B on his her behalf or has received confirmation that the petition has been waitlisted In order for the link to display the student s program end date must be the curre
127. en displays 2 4 5 5 3 1 Cancel OPT Request SEVIS allows you to cancel an OPT request or OPT extension request if it has not yet been adjudicated Only cancel an OPT request if supporting documentation has not already been sent to the Service Center You must contact the Service Center directly to have the application withdrawn Note Any request in Requested status for more than 180 days will be automatically canceled by SEVIS Perform the following steps to cancel an OPT request 1 From the Student Information screen click the OPT Request link The OPT Employment screen displays 2 Click the Cancel Request link in the Command column A confirmation screen displays 3 Click either the Yes or No button e Click the Yes button if you wish to cancel the OPT request A message displays that the update was successful Click the Return to View Record button to return to the Student Information screen Note that the student s OPT status in the Student Requests section is now Canceled e Click the No button to return to the OPT Employment screen without canceling the OPT request 2 4 5 5 3 2 Edit OPT Request Prior to adjudication you may edit a student s entire OPT request by performing the following steps 1 From the Student Information screen click the OPT Request link The OPT Employment screen displays 2 Click the Edit link to the right of the OPT segment you wish to edit The Edit OPT Employment screen displays 3
128. en or click the Print 1 20 button to print a copy of the student s Form 1 20 e Reset Values Clears all fields on the screen e Cancel Return to the Student Information screen without changing the student s status 2 4 5 6 3 TERMINATE STUDENT SEVIS allows for a PDSO or DSO to correct a student s record from Canceled or Completed to Terminated if the incorrect action was taken on the record Note If to your knowledge a student is not planning to attend your school and he she has not yet entered the United States his her record should be canceled However if you know that the student has entered the United States but has failed to arrive at your school for registration the record should be terminated rather than canceled umschool2_6 10_042012 docx Final 136 CS Y00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 Perform the following steps to terminate a student that was canceled or completed instead of terminated 1 From the Student Information screen click the Terminate Student link in the Corrections menu Confirm screen displays as depicted in Exhibit 44 Confirm Correction Screen 2 Click the I Agree button to continue to the Terminate Student screen depicted in Exhibit 47 Terminate Student Screen Click the Cancel button to return to the Student Information screen with
129. en to the school s knowledge the student is not planning to attend the school If the school knows that the student entered the United States to attend the school and the student fails to arrive a PDSO or DSO should terminate the record rather than canceling it Section 2 4 5 2 16 Terminate Student provides instructions on terminating a record Note SEVIS will automatically cancel the student s record if a PDSO or DSO does not register a student who has been issued a Form I 20 for initial attendance within the required timeframe and there is no record in the system of the student having entered to attend that institution Perform the following steps to cancel an Initial status student 55 umschool2_6 10_042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 1 From the Student Information screen click the Cancel Student link available for students in Initial status only The Cancel Student screen displays with the student s basic personal and program information 2 Select one of the following reasons from the Cancelation Reason drop down list This reason displays on the Student Information screen e Offer Withdrawn e Record Created in Error e Student Arrived Under Different SEVIS ID e Student Not Attending e Student Registered Under Different SEVIS ID e Visa Issued for
130. ependent is in Active status e Print Dependent I 20 button Prints a copy of the dependent s Form 1 20 Section 2 4 2 Print a Form I 20 provides further instruction umschool2 6 10 042012 docx Final 47 CS Y00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 e Print Draft Dependent 1 20 button Prints a draft copy of the dependent s Form I 20 for review Section 2 4 2 Print a Form 1 20 provides further instruction e Reactivate link Proceeds to the Reactivate Dependent screen Section 2 4 5 3 1 3 Reactivate Dependent provides further instruction e Return to Student button Returns to the Student Information screen An example is depicted in Exhibit 15 Student Information Screen With Dependent Link e Terminate link Proceeds to the Terminate Dependent screen Section 2 4 5 3 1 4 Terminate Dependent provides further instruction e Update link Proceeds to the Student Information Update Dependent screen Section 2 4 5 3 1 5 Update Dependent provides further instruction e View Dependent List button Proceeds to the Dependents screen which lists all dependents for the student Exhibit 12 Form I 20 Page 4 Dependents provides an example of this screen 2 4 5 Updating Forms I 20 Once a student record is created in SEVIS a PDSO or DSO must update the student s re
131. er Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 Exhibit 11 Form 1 20 Page 3 Financial Information Whitmore College Le Dong Required fields are marked with an asterisk 22 Number of Months in Academic Term 23 Expenses Tuition and Fees Living Expenses Expenses for dependents Other costs Specify other costs Totalexpenses 0 00 24 Funding Student s personal funds Funds from this school School fund type Funds from other sources Other source type il On Campus employment Total funding 0 00 25 Remarks Save Draft Prev Reset Values Next Print Draft 1 20 1 Below is a list of the sections fields on this screen a brief description or explanation for each section field An asterisk precedes the fields that must be completed To complete this screen enter the following data Section Field Description Explanation 22 Number of Months in Select the length of the student s academic term up to Academic Term 12 months from the drop down list This information is the basis for determining the student s expenses and funds for a term 23 Expenses Enter the student s expenses for one academic term Note dollar amounts must be entered in SEVIS without commas and periods and should be rounded
132. except in the case of a student participating in post completion OPT In the latter case the student s status changes to Completed umschool2 6 10 042012 docx Final 151 CS Y00 60032 03 F 0 HP April 20 2012 Task Order No HSCETC 06 J 0001 1 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 10 Volume II Form 1 20 Alert Title Description Action to be Taken 60 days after the employment end date PDSO DSO Users Who This alert displays for the PDSO and DSOs who have not logged Have Not Logged In to into SEVIS for 30 days If a PDSO DSO does not log into SEVIS SEVIS in 30 Days for more than 45 days his her user ID will be inactivated Service Center Students who have requests and the adjudication results have been Adjudication Results received from the Service Center This alert list will include results for OPT Off Campus Employment M 1 Transfer M 1 Extension and Change of Status requests The results display on the list for 30 days after the Service Center decision date Students in Initial Status with Port of Entry Records Students in Initial status who have entered through a U S port of entry to attend your institution PDSO or DSO must be sure to either register the student or terminate the Initial status record for failure to register No Show If this update is not made the system automatically terminates this record with the reason of No Show
133. f explanatory and are not addressed in this manual The system also includes a SEVIS Connection Error The message reads Your connection to SEVIS was unsuccessful Please try your request again If the error persists and you need assistance please contact the SEVIS Help Desk at 1 800 892 4829 The SEVIS Help Desk is available 8 a m to 8 p m Eastern Time Monday through Friday You will be redirected to the SEVIS Login screen in 10 seconds When returned to the SEVIS Login screen you should log into the system and continue working If the message displays again contact the SEVIS Help Desk at 800 892 4829 8 a m to 8 p m Eastern Time Monday through Friday 5 HELP FACILITIES To report SEVIS related issues or problems contact the SEVIS Help Desk at 800 892 4829 from 8 a m to 8 p m Eastern Time Monday through Friday 160 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 APPENDIX A ACRONYMS AND ABBREVIATIONS User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 API Application Program Interface ARO Alternate Responsible Officer CFR Code of Federal Regulations CIP Classification of Instructional Programs COB country of birth COC country of citizenship COS Change of Status CPT Curricular Practical Training DHS U S Department of Homeland Security DSO Designated School Official EV Exchange Visitor
134. f your school Students Requesting Reinstatement A list of students who have requested reinstatement at this school and whose reinstatement requests are pending The PDSO or DSO that submitted the reinstatement request will receive email notification of the reinstatement adjudication results Students With a Pending Data Correction Request A list of students who have a data correction request that has not yet been adjudicated by DHS Students With a Filed or Waitlisted Cap Gap Extension A list of students who have a filed or waitlisted Cap Gap Extension When you click one of these links the appropriate list of students displays Click a student link to view the student s Form 1 20 information and edit the data 1f necessary 2 4 4 4 View Student Dependent Records If a student has a dependent the dependent s information is accessible from the Student Information screen 1 From the Student Information screen scroll to the bottom and click the appropriate link in the SEVIS ID column to view the dependent s information The Dependent Information screen displays Click one of the following links or buttons if available These links and buttons are presented in alphabetical order not necessarily the order in which they display on the screen Note Depending on the status of the dependent different buttons and links will be available For example the Reactivate link will not display if the d
135. ffective with Release 6 10 1 1 Resources The following are additional resources to assist with your use of SEVIS e Department of Homeland Security DHS Help Desk 888 347 7762 24 hours a day 7 days a week Contact the DHS Help Desk to report security concerns e School User Online Help is available by clicking the Help link in the navigation bar when logged into the SEVIS application This Online Help is updated every release e SEVIS Help Desk 800 892 4829 8 a m to 8 p m Eastern Time Monday through Friday The SEVIS Help Desk is available to address SEVIS technical concerns or questions and password issues e SEVIS Toolbox email address Toolbox SEVIS dhs gov This address is available to receive emails regarding SEVIS technical issues e SEVIS Certification Branch email address Schoolcert SEVIS dhs gov This address is available to receive emails regarding SEVIS certification questions e 1 901 Fee Payment email address fmjfee SEVIS dhs gov This address is available to receive emails regarding I 901 fee questions and payment issues e Student and Exchange Visitor Program SEVP Office The SEVP Office provides user role clarification Contact information can be found on the SEVP website see below e SEVP website http www ice gov sevis It is recommended that you visit this site often to stay informed regarding events affecting SEVIS e SEVIS Policy email address sevis source dhs gov This address is av
136. following fields e Change Status To Select an option from the drop down list The statuses available will depend on the student s current status for example if the student is currently in Active status you will only be provided the option to request to change his her status to Initial or Canceled 145 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 e Program Dates These fields are required if requesting to change the student s status to either Initial or Active Program Start Date TIf necessary enter a new program start date in MM DD Y YYY format This field is pre populated Note If updating this field for a student requesting to change to Active status the date must be prior or equal to today s date Program End Date TIf necessary enter a new program end date in MM DD YYYY format This field is pre populated e Session Dates These fields are required if requesting to change the student s status to Active Current Session End Date Enter the student s current session end date in MM DD YYYY format The current session end date must be within the program start end dates and less than or equal to the next session start date This field is pre populated if previously provided Next Session Start Date Enter the student s
137. form Name of School Official Signature of Designated School Official Title Date Issued Place Issued city and state Student Certification I have read and agreed to comply with the terms and conditions of my admission and those of any extension of stay as specified on page 2 Icertify that all information provided on this form refers specifically to me and is true and correct to the best of my knowledge Icertify that I seek to enter or remain in the United States temporarily and solely for the purpose of pursuing a full course of study at the school named on page 1 of this form Ialso authorize the named school to release any information from my records which is needed by the INS pursuant to 8 CFR 214 3 g to determine my nonimmigrant status Name of Student Signature of Student Name of parent or guardian Signature of parent or guardian Address city State or Province Country If student under 18 For Official Use Only Microfilm Index Number DRA Page2 Authority for collecting the information on this and related student forms is contained in 8 U S C 1101 and 1184 The information solicited will be used by the Department of State and the Immigration and Naturalization Service to determine eligibility for the benefits requested INSTRUCTIONS TO DESIGNATED SCHOOL OFFICIALS l The law provides severe penalties for knowingly and willfully falsifying or concealing a material fact or using any false document in the submission
138. g the student s program information The following fields may be updated for F 1 students Educational Level Primary Major Secondary Major Minor Normal Length of Study and English Proficiency Note The Education Level field is to be used if you need to correct a student s education level for example he she was accidentally designated Master s and he she should be designated Bachelor s If you need to change a student s education level because he she is advancing from one level of education to another see Section 2 4 5 2 7 Change Education Level The following fields may be updated for M 1 students Normal Length of Study and English Proficiency The program start date cannot be updated using this function Use the Defer Attendance link on the Student Information screen The program end date cannot be updated using this function Use the Extend or Shorten Program link on the Student Information screen to change a student s program end date M 1 students cannot change educational levels or their major area of study 2 4 5 3 4 1 Update Program Information for an F 1 Student Perform the following steps to update an F 1 student s program information 1 From the Student Information screen click the Program Information link The Update Program Information screen appears as depicted in Exhibit 34 Update Program Information Screen for an F 1 Student 106 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 201
139. gh CLAIMS and an Approved post completion OPT segment with a current or future end date the student s OPT employment end date will be set to September 30 of the current year This is pursuant to 8 CFR 214 2 f 5 iv and 8 CFR 274a 12 b 6 iv Note If an F 1 student has a Cap Gap Extension petition set to Filed or Waitlisted and the student has a current approved post completion OPT the OPT end date will be updated to a new date to be provided by DHS each year In SEVIS the OPT employment request for an F 1 or M 1 student displays on the Student Information screen and on the Active Students with Optional Practical Training OPT list until the authorized employment end date Perform the following steps to submit an OPT request 1 From the Student Information screen click the OPT Request link The OPT Employment screen displays 2 Click the New OPT Employment link The Add OPT Employment screen displays as depicted in Exhibit 41 Add OPT Employment Screen 123 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 Exhibit 41 Add OPT Employment Screen o gt w N 10 Annapolis College Add OPT Employment Required fields are marked with an asterisk Pre completion Post completion OPT m Employment Start Date MM
140. gram End Date 05 07 2012 Visa Type F 1 Status ACTIVE Student Requests Request Type Request Status Request Date Receipt Number Command Off Campus Employment PENDING 05 10 2011 Request Correction PENDING 05 10 2011 Request Correction Return 2 Click the Request Correction link to the far right of the student request for which you wish to request a correction The Request Correction screen displays Exhibit 51 Request Correction OCE provides an example of the Request Correction screen Note The screen will vary depending on the type of request for which you are requesting a correction 142 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 Exhibit 51 Request Correction OCE Request Correction Required fields are marked with an asterisk Student Information SEVIS ID N0000146006 Family Name Kahikina First Narne Makana Country of Birth FALKLAND ISLANDS ISLAS MALVINAS Date of Birth 12 08 1972 Country of Citizenship FALKLAND ISLANDS ISLAS MALVINAS Gender FEMALE School Name Woodward University Program Start Date 05 08 2010 Program End Date 05 07 2014 Visa Type F 1 Status ACTIVE Request Information Request Type Off Campus Employment Request Status PENDING Employment Start Date 05 14 2011 Employment End Da
141. h system or if you believe an unauthorized person has gained access to SEVIS please notify the DHS Help Desk immediately at 888 347 7762 The DHS Help Desk is staffed 24 hours a day and can assist with security concerns only All other SEVIS concerns or questions should still be directed to the SEVIS Help Desk at 800 892 4829 8 a m to 8 p m Eastern Time Monday through Friday When calling the DHS Help Desk to report a security concern it will be helpful to have the name s and contact information for the PDSO DSO Responsible Officer Alternate Responsible Officer RO ARO and school or program technical and security contacts as appropriate The DHS Help Desk will contact SEVP immediately SEVP will work with you to take appropriate steps to protect and prevent loss of SEVIS information Such actions to be taken may include issuing new SEVIS user IDs and passwords as well as loading new security certificates for the SEVIS batch upload process if applicable Additionally school and sponsor officials who believe that their internal systems may have been compromised should follow their local formal security procedures System security is a serious matter SEVP is committed to addressing any system security concerns or issues that may arise If you need assistance please contact the DHS Help Desk at 888 347 7762 1 5 Acronyms Appendix A Acronyms and Abbreviations includes a list of abbreviations and acronyms used in this document
142. has a 10 character limit Note This field is pre populated by SEVIS if the information was completed on the original Form I 20 This field can be edited if necessary 23 Remarks Enter any applicable remarks regarding the student This field has a 1 000 character limit Note Comments entered in any Remarks field throughout the electronic Form 1 20 will overwrite existing remarks and will print in field 9 of the printed Form I 20 Note This field is pre populated by SEVIS if the information was completed on the original Form I 20 This field can be edited if necessary umschool2 6 10 042012 docx Final 88 CS Y00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 6 After reviewing the information click one of the following buttons Prev Previous Click this button to return to the previous page of the Form 1 20 WARNING Be sure to save the data entered on this page before selecting the Prev button If you do not save first the new data that you entered on this page will be lost Reset Values Click this button to return all new entries on the page to their previous values Request Reinstatement Click this button to complete the process and request reinstatement for the student A message displays indicating that the update was successful There is a link on th
143. has been submitted to SEVIS this field cannot be updated 18 Program End Date Enter the expected date of completion of the actual academic or vocational program SEVIS will calculate the post completion grace periods and any post completion OPT separately 19 English Proficiency Select yes or no to indicate whether your school requires English proficiency e If yes you must select yes or no to indicate whether the student is or is not proficient in the English language e If enter an explanation in the field provided 1 000 character limit as to why the school does not require English proficiency 3 After you have completed the screen click one of the following buttons Reset Values Click this button to return all new entries on the page to their previous values umschool2_6 10_042012 docx Final 67 CS Y00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 e Next Click this button to advance to the next screen in order to complete the transfer in process e Cancel Click this button to cancel the action and return to the Student Information screen 4 Complete Page 2 of the Create 1 20 for Transfer screen Exhibit 22 Create 1 20 for Transfer Page 2 Screen depicts a sample of this screen Exhibit 22
144. he request will immediately be canceled Click the Cancel Request link in the Commands menu to the far right of the correction request you wish to cancel A success screen displays 3 Click the Return button to return to the Student Information screen 2 4 5 6 10 VIEW PENDING CORRECTION REQUESTS Prior to review by DHS the PDSO and DSO may view any pending correction requests by performing the following steps 1 From the Student Information screen click the View and Cancel Pending Correction Request link in the Corrections menu The Pending Correction Requests screen displays as depicted in Exhibit 54 2 Click the View link in the Commands menu to the far right of the correction request you wish to view The View Correction Request screen displays as depicted in Exhibit 55 View Correction Request Screen 149 umschool2_6 10_042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 0001 1 Information System Version 6 10 Volume II Form 1 20 Exhibit 55 View Correction Request Screen Southeast University SEVIS ID Family Name First Name Country of Birth Date of Birth Country of Citizenship Gender School Name Program Start Date Program End Date Visa Type Status Request ID Requestor Request Type Termination Reason Termination Reason Comment Correction Remarks View Correction Request Studen
145. he search yields a list of the schools if any that meet your search criteria For each school the school code school name and campus name are given d Click the appropriate link in the School Code column to select the transfer in school The system returns to the Transfer Out screen and your selection displays 6 Enter any optional comments in the Remarks field not required DHS recommends that you enter text similar to Student was erroneously transferred to our school when the record should have been transferred to name of correct school gt to explain why the correction is being performed 7 Enter an explanation in the Reason for Correction field DHS recommends that you enter the same text that you entered in the Remarks field 8 Click one of the following buttons e Transfer Student The student s record is transferred to the new school An Update Successful screen displays Click the Return to View Record button to return to the Student Information screen e Reset Values Clears all fields on the screen e Cancel Returns to the Student Information screen without transferring the student s record 2 4 5 6 5 REQUEST CHANGE TO PROGRAM DATES The PDSO or DSO may request a change to an Initial or Active status student s program start and end dates This change requires review by DHS Perform the following steps to request a change to a student s program start or end date 1 From the Student Information screen clic
146. his button to cancel the action and return to the Student Information screen 2 4 5 3 1 4 Terminate Dependent If a student record is terminated or completed the associated dependent records are automatically terminated However if a dependent terminates his her status independently of the principal the dependent record itself can be terminated if the dependent has already entered the United States If the student and the dependent are both in Initial status and have not entered the United States and the dependent s record was either created in error or the dependent will not be accompanying the student to the United States you may cancel the dependent s record Section 2 4 5 3 1 2 Cancel Dependent provides more information on canceling a dependent s record 97 umschool2_6 10_042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 Perform the following steps to terminate a dependent 1 From the Student Information screen click the Dependents link The Dependents screen displays 2 Click the Terminate link in the Commands column for the appropriate dependent The Terminate Dependent screen displays with relevant data for both the dependent and principal 3 Select a reason from the Termination Reason drop down list Appendix E Student Dependent Termination Reasons defines the
147. his field is optional Note Only students who have already been admitted to the United States will have an admission number 11 Email Address Enter an electronic mail address for the student Completion of this field is optional 12 Foreign Address Enter the student s foreign address All nonimmigrant students must have a foreign address even if they are currently in the United States 13 U S Address Enter the student s U S address Note If the student is a commuter student whose country of citizenship is Mexico or Canada click in the Commuter Student check box The U S address is not required for these students However if the student has a U S address it should be entered 4 Education Level Select the level of education pursued by the student from the drop down list Note Once the Form I 20 has been submitted this field may not be updated for M students 15 Primary Major Code Enter the student s Primary Major code or use the Search function to select the code as follows a Click the Select button The Primary Major Selection screen displays b Enter the major minor name or enter a minimum of three letters of the major minor preceded and or followed by the asterisk wildcard Click the Search button to display a list of majors and minors Appendix F Lookup Tables for the Student and Exchange Visitor Information System Batch Interface of the Application Program Interface API document for the SEVIS
148. his text will print on page of the Form 1 20 Student Remarks This text will print on page 1 of the Form 1 20 First Name Date of Birth Country of Birth Country of Citizenship Gender Add Off Campus Employment SEVIS ID Family Name N0000150820 Jones Jeffrey 01 12 1974 AUSTRALIA AUSTRALIA MALE Annapolis College Navy Program Start Date Program End Date Visa Type Status 03 15 2011 03 12 2015 F 1 ACTIVE Required fields are marked with an asterisk MM DD YYYY MM DD YYYY zl Add Employment Reset Values Cancel 3 Complete the Off Campus Employment screen Below is a list of the sections fields on this screen and a brief description or explanation for each section field An asterisk precedes the fields that must be completed To complete this screen enter the following data Section Field Description Explanation Employment Start Date Enter the date on which the student s employment begins in MM DD Y YYY format 2 Employment End Date Enter the date on which the student s employment ends in MM DD YYYY format 3 Off Campus Employment Select one of the following reasons from the drop down Type list Economic Hardship International Organization Special Student Relief 119 umschool2_6 10_042012 docx Final CS Y00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Ta
149. ia other Government agencies are read only and may not be edited Section Field Description Explanation Current Session End Enter the date on which the student s current academic Date session ends in MM DD Y YYY format The current session end date must be within the program start end dates and less than or equal to the next session start date 2 Next Session Start Date Enter the date on which the student s next academic session begins in MM DD Y Y YY format The next session start date must be on or after today s date Note If this 1s the student s last session click The Student Is in the Last Session of His Her Program check box and leave the Next Session Start Date field blank 3 U S Address Enter the student s U S address Note If the student is a commuter student whose country of citizenship is Mexico or Canada click in the Commuter Student check box The U S address is not required for these students However if the student has a U S address it should be entered 4 Foreign Address Enter the student s foreign address All nonimmigrant students must have a foreign address even if they are currently in the United States 5 Passport Number Enter the student s passport number 6 Passport Issuing From the drop down list select the name of the country Country that issued the student the passport 7 Passport Expiration Enter the expiration date for the student s passport in Date MM DD YYYY format 8 Visa Number
150. ibit 36 Exhibit 37 Exhibit 38 Exhibit 39 Exhibit 40 Exhibit 41 Exhibit 42 Exhibit 43 umschool2 6 10 042012 docx Final User Manual for School Users of the Student and Exchange Visitor Information System Version 6 10 Volume II Form 1 20 EXHIBITS Lasting ol Schools Sereen E 4 Help SCSI eer 5 SEVIS Set Password Screen cee dine 8 SEVIS Len SCL SIA sehe et Arles Mae pe tl puede accu ae ca tie C UE a 12 SEVIS Compliance Agreement Notice 2 2255 ieee is eee a 13 Main Screen for School and Program Sponsor User sese 13 Navigation Bar Logout Link iiis 14 Listing of Schools Sereen ilar neat e mec uice iubes ne 15 Form 1 20 Page 1 Personal eese 16 Form 1 20 Page 2 Program Information euch rd oco iui Peres 2l Form 1 20 Page 3 Financial Information esee 25 Form 1 20 Pase 4 Dependents iius urs php oet e s MOTOR NM e pe N we 28 Add Dependent Sereeli s cte deine cena eden aaa iced didattico 29 Student Search Screen inion ete dU Ret eda as tov oe o bet Pv 34 Student Information Screen With Dependent Link eene 43 Dependent Information Screen e dci eau dee dedu eas 44 Student InformatioH
151. ic program SEVIS will calculate the post completion grace periods and any post completion OPT separately English Proficiency Select yes or no to indicate whether your school requires English proficiency e f yes you must select yes or to indicate whether the student is or is not proficient in the English language e If enter an explanation in the field provided 1 000 character limit as to why the school does not require English proficiency Number of Months in Academic Term Select the length of the student s academic term up to 12 months from the drop down list This information is the basis for determining the student s expenses and funds for a term 10 Expenses Enter the student s expenses for one academic term Note All dollar amounts must be entered in SEVIS without commas and periods and should be rounded to the nearest dollar For example 25 057 89 should be entered in SEVIS as 25058 Tuition and Fees Enter the estimated average cost for tuition for the academic term This field has a 10 character limit Living Expenses Enter the student s estimated total living expenses for one academic term This field has a 10 character limit Expenses for Dependents Enter the student s expenses for his her dependents if any during one academic term This field has a 10 character umschool2_6 10_042012 docx Fi
152. ice Room 2011 Washington D C 20536 and to the Office of Management and Budget Paperwork Reduction Project OMB No 1115 0051 Washington D C 20503 DRA Page3 IF YOU NEED MORE INFORMATION CONCERNING YOUR F 1 NONIMMIGRANT STUDENT STATUS AND THE RELATING IMMIGRATION PROCEDURES PLEASE CONTACT EITHER YOUR FOREIGN STUDENT ADVISOR ON CAMPUS OR A NEARBY IMMIGRATION AND NATURALIZATION SERVICE OFFICE SEVIS FAMILYNAME FIRST NAME Student s Copy Student Employment Authorization Employment Status Type Duration of Employment From Date To Date Employer Name Employer Location Comments Event History Event Name Event Date Current Authorizations Start Date End Date This page when properly endorsed may be used for reentry of the student to attend the same school after a temporary absence from the United States Each certification signature is valid for one year Name of School Name of School Official Signature of Designated School Official Title Date Issued Place Issued city and state Name of School Official Signature of Designated School Official Title Date Issued Place Issued city and state Name of School Official Signature of Designated School Official Title Date Issued Place Issued city and state Name of School Official Signature of Designated School Official Title Date Issued Place Issued city and state
153. ields on the screen e Cancel Click this button to cancel the action and return to the Student Information screen 2 4 5 2 12 EXTEND PROGRAM The Extend Program screen allows you to change a student s program end date to reflect that additional time is needed to complete the course due to medical or academic circumstances 73 umschool2_6 10_042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 Note PDSOs and DSOs must request a program extension for an F 1 student prior to the student s current program end date Program extensions for M 1 students must be requested no sooner than 60 days and no later than 15 days before his her program end date For F 1 students this update does not require DHS adjudication However for M 1 students the Service Center must adjudicate an extension request Once the M 1 extension request is made in SEVIS the Form 1 20 indicating this request should be printed and sent to the Service Center along with the other necessary documentation and forms For an M 1 extension request once the update is made the extension displays as a pending request on both the student list and the individual Student Information screen Once the adjudication result is received from the Service Center the result also displays on the Student Information screen and the Servic
154. il the end date of the employment if approved Students With Curricular Practical Training CPT A list of Active students who are currently participating in CPT Students will remain on this list from the time that the CPT is requested until the end date of the employment Students With a Pending Change of Status Request A list of students who are requesting a change of status through the Service Center umschool2 6 10 042012 docx Final 46 CS Y00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 0001 1 Information System Version 6 10 Volume II Form 1 20 List Description Explanation Students With a Requested or Pending Extension Request A list of Active M 1 students who have a Requested or Pending extension request Students Authorized to Drop Below Full Course A list of Active students who are currently approved to drop below a full course of study Students Transferring In A list of students who are in the process of transferring into your school Note From this list you can retrieve partially completed records for students transferring into your school from another SEVIS school and then update and submit the transfer Form 1 20 based on the student s new program information at your school Students Transferring Out A list of students who are in the process of transferring out o
155. ink on the SEVIS Login screen and DSOs must contact their PDSO to request a password reset e Do not share your user ID and password REMINDER You must log into SEVIS Real Time Interactive RTI at least once every 45 days to keep your SEVIS user ID active 2 3 1 1 Change Password Every 90 Days You must change your password every 90 days After 75 days when you log into SEVIS the system will display a screen asking if you would like to change your password at that time If you click the Cancel button you will be logged into the system If you click OK the Change Password screen will display After 90 days when you log into SEVIS the system automatically displays the Change Password screen and you must create a new SEVIS password To change your password follow the guidelines in Section 2 3 1 Guidelines for Passwords To change your password perform the following steps Enter your current password in the Old Password field 2 Enter your new password in the New Password field Note You cannot reuse your previous six passwords 3 Reenter your new password in the Confirm New Password field 4 Click the Change Password button The system displays a message indicating that the password has been successfully changed 5 Click OK to return to SEVIS 2 3 1 2 Change Password Voluntarily You may voluntarily change your password using the Change Password link on the navigation bar Note Your password can only be changed once every
156. inue working in SEVIS If you click this button after 20 minutes of inactivity a message will display to inform you that your session has expired Click OK to display the SEVIS Login screen Any unsaved data will be lost WARNING If you click the Close button on the browser window you must wait 20 minutes before you can log back into SEVIS If you try to access the system before the end of 20 minutes the following message displays user is already logged on with this user name Use the Logout link on the navigation bar to properly exit SEVIS 159 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 3 3 Terminate and Restart Operations You may log off SEVIS at any time by clicking the Logout link on the navigation bar To close the browser window click the Close 2 button in the upper right corner of the browser window Should there be an unscheduled termination of your SEVIS session due to external causes such as a timeout power failure or a computer malfunction you must repeat the log in procedures 4 ERROR HANDLING SEVIS includes automatic validation of the data entered into many fields For example if you do not enter a date in the correct format the system will prompt you to correct the error by providing the proper format These messages are sel
157. is page to a DHS web page to assist you in determining the appropriate location to send the supporting documentation Click the Print I 20 button to print an updated copy of the Form I 20 Then give the printed copy to the student for his her records Click the Return to View Record button to view the student s SEVIS record Cancel Click this button to cancel the action and return to the Student Information screen 2 4 5 2 15 SHORTEN PROGRAM The Shorten Program option is available when students are currently in Active status The PDSO or DSO can update a student s program end date to reflect an early program end date Note For M 1 students if you shorten the student s program by mistake you are required to request an extension to correct the error The extension request requires adjudication by DHS To shorten a student s program perform the following steps From the Student Information screen click the Shorten Program link The Shorten Program screen displays with the student s basic personal and program information 2 Enter the new program end date in MM DD Y Y YY format Enter any optional comments in the Remarks field This field has a 1 000 character limit 1 Note Comments entered in any Remarks field throughout the electronic Form 1 20 will overwrite existing remarks and will print in field 9 of the printed Form I 20 After reviewing the information click one of the following buttons Shorten Program Clic
158. isplays indicating that the update was successful Click the Return to View Record button to view the student s SEVIS record e Reset Values Click this button to return all new entries on the page to their previous values e Cancel Click this button to cancel the action and return to the Student Information screen 2 4 5 2 18 WiTHDRAW REINSTATEMENT REQUEST A student may request that his her reinstatement request be withdrawn This should be done if the supporting documentation has already been submitted to the Service Center This function is not performed within SEVIS instead the Service Center must be contacted directly to withdraw the reinstatement request 94 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 00011 Information System Version 6 10 Volume II Form I 20 Note If the supporting documentation has not yet been submitted you may cancel the reinstatement request Section 2 4 5 2 3 Cancel Reinstatement Request provides further instruction 2 4 5 3 Edits Menu 2 4 5 3 1 DEPENDENTS You have the option to add a new dependent edit an existing dependent record or terminate reactivate dependents If a student record is terminated or completed the associated dependent record s are automatically terminated However when a dependent terminates his her status independent of the student the dependent rec
159. it Correction Submits the correction request to DHS for review A Submit Successful screen displays A unique Request ID is assigned to the correction request Click the Return button to return to the Student Information screen Note Supporting documentation may be required by DHS during the review of the correction request If supporting documentation is needed you will receive a request for information via email Reset Values AIl fields on the screen revert to their original values Cancel Returns to the Student Information screen without requesting a change to the student s status 2 4 5 6 8 REQUEST CHANGE TO TERMINATION REASON If a student is currently in Terminated status the PDSO or DSO may request a change to a student s termination reason This change requires review by DHS Perform the following steps to request a change to a student s termination reason 1 From the Student Information screen click the Request Change to Termination Reason link in the Corrections menu The Request Change to Termination Reason screen displays as depicted in Exhibit 53 Request Change to Termination Reason Exhibit 53 Request Change to Termination Reason Southeast University Request Change to Termination Reason Required fields are marked with an asterisk Student Information SEVIS ID Family Name First Name Date of Birth Country of Birth Country of Citizenship Gender School Name Program Start Date Progr
160. itor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 The Employment Start Date field is pre populated with the date following the employment end date of the Approved post completion OPT segment and cannot be altered The Employment End Date field is pre populated with the date that is 17 months from the system generated employment start date and cannot be altered Enter the employer s name in the Employer Name field This field is pre populated with the information from the original Approved post completion OPT request and may be updated if needed Provide the address city state and zip code in the Employer Address fields These fields are pre populated with the information from the original Approved post completion OPT request and may be updated if needed Enter or update the applicable comments in the Employment Remarks field This field is pre populated with the employment remarks from the original Approved post completion OPT request and may be updated if needed Enter or update the applicable comments in the Student Remarks field This field is pre populated with the latest student remarks 4 Click one of the following buttons Extend Employment Adds this employment extension request to the student s record A message displays stating that the update was successful Print the Form I 20 and send it to the Service Center with other necessary documentation for adjudication Once an OPT em
161. k the Request Change to Program Dates link in the Corrections menu The Request Change to Program Dates screen displays as depicted in Exhibit 49 Request Change to Program Dates Screen 140 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 Task Order No HSCETC 06 J 0001 1 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 10 Volume II Form 1 20 Exhibit 49 Request Change to Program Dates Screen Woodward University Request Change to Program Dates Required fields are marked with an asterisk Student Information SEVIS ID Family Name First Name Date of Birth Country of Birth Country of Citizenship Gender School Name Program Start Date Program End Date Visa Status N0000146006 Kahikina Makana 12 08 1972 FALKLAND ISLANDS ISLAS MALVINAS FALKLAND ISLANDS ISLAS MALVINAS FEMALE Woodward University Woodward University 05 08 2010 05 07 2012 F 1 ACTIVE Request Information 05 08 2010 MM DD YYYY o5 07 2012 MM DD YYYY Reset Values 1 Program Start Date 2 Program End Date 3 Correction Remarks Cancel Submit Correction 2 Complete the following fields Program Start Date If necessary update the date in this field to the student s new program start date This field is pre populated Program End Date TIf necessary update the date in this field to the stude
162. k this button to complete the process and shorten the student s program A message displays indicating that the update was successful Click the Print I 20 button to print an updated copy of the Form I 20 Then give the printed copy to the student for his her records Click the Return to View Record button to view the student s SEVIS record Reset Values Click this button to clear all fields on the screen 89 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 e Cancel Click this button to cancel the action and return to the Student Information screen 2 4 5 2 16 TERMINATE STUDENT The Terminate Student option is available when students are currently in Active or Initial status For Active status students the PDSO or DSO must terminate the student when the school official knows that the student has violated the terms of his her status or when the student terminates his her program prior to completion under some other authorized circumstances For Initial status students a school official is required to terminate the student if the official knows that the student has entered the United States to attend this school and the student failed to register within 30 days of the school s registration deadline This is done by terminating the Initial status rec
163. led change to Initial Initial Completed Initial As long as the student is not in transfer in status This change requires review by DHS Perform the following steps to request a change to a student s status 1 From the Student Information screen click the Request Change to Student Status link in the Corrections menu The Request Change to Student Status screen displays as depicted in Exhibit 52 Request Change to Student Status 144 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 Exhibit 52 Request Change to Student Status Woodward University Request Change to Student Status Required fields are marked with an asterisk Student Information Family Name Kahikina Date of Birth 12 08 1972 Country of Citizenship FALKLAND ISLANDS ISLAS MALVINAS School Name Woodward University Woodward University Program End Date 05 07 2014 Status ACTIVE Request Information 2 Program Start Date 05 08 2010 MM DD YYYY 05 07 2014 3 Session Dates Required if changing to Active status 06 30 2011 Next Session Start Date 07 01 2011 MM DD YYYY ll i Termination Reason Comment Required if Otherwise Failing to Maintain Status is selected 2 Complete the
164. lick this button to return all new entries on the page to their previous values Update Information Click this button to complete the process and update the student s financial information A message displays indicating that the update was successful Click the Print I 20 button to print an updated copy of the Form 1 20 Then give the printed copy to the student for his her records Click the Return to View Record button to view the student s SEVIS record Cancel Click this button to cancel the action and return to the Student Information screen Print Draft I 20 Click this button to print a draft copy of the Form I 20 Printing a draft enables you to review a paper copy of all of the data saved thus far 2 4 5 3 3 PERSONAL INFORMATION The Update Personal Information screen is available to the PDSO and DSO to edit the student s personal information while the student is in Initial or Active status Perform the following steps to update a student s personal information 1 From the Student Information screen click the Personal Information link The Update Personal Information screen appears as depicted in Exhibit 33 Update Personal Information Screen 102 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form I 20 Exhibit 33 Update Personal Inf
165. ll students whose status in SEVIS is Completed Note This list only includes students whose status has been changed to Completed in the last 18 months The student has completed his her course of study and all other program related activities at the school Canceled Status Students past 18 months A list of all students who were issued a Form I 20 for initial attendance at the school but did not register to attend classes and have no record that they have entered the United States to attend this institution Generally these are students who were issued a Form I 20 but they chose not to attend this institution Note This list only includes students whose status has been changed to Canceled in the last 18 months Students With Requested Pending or Approved Off Campus Employment A list of students whose status in SEVIS is Active These students are also approved for employment off campus or have an off campus employment application in Requested or Pending status Students will remain on this list from the time that the off campus employment is requested until the end date of the employment if approved Students With Requested Pending or Approved Optional Practical Training OPT A list of Active students who are currently participating in OPT or have an OPT extension or that have an OPT application in Requested or Pending status Students will remain on this list from the time that the OPT is requested unt
166. ly Unauthorized Drop Below Full Course Unauthorized Employment Unauthorized Withdrawal Violation of Change of Status Requirements The termination reasons for F 2 or M 2 student dependents are as follows Child over 21 Conviction of a crime Death Divorce Other Principal status completed Principal status terminated Unauthorized employment umschool2 6 10 042012 docx CS Y00 60032 03 F 0 HP Final April 20 2012 ATTACHMENT A SAMPLE STUDENT ELIGIBILITY APPLICATION FORM 1 20 DRAFT Please read Instructions on Page 2 SEVIS This page must be completed and signed in the U S by a designated school official a L f Family Name surname For Immigration Official User Student s Copy First given Name Middle Name Country of birth Date of birth mo day year Country of citizenship Admission number School School district name School Official to be notified of student s arrival in U S Name and Title Visa issuing post Date Visa Issued School address include zip code School code including 3 digit suffix if any and approval date approved on Reinstated extension granted to This certificate is issued to the student named above for Level of education the student is pursuing or will pursue in the United States The student named above has been accepted for a full course of study at this 8 This school has information showing the following as the student s school majoring in means of s
167. m Version 6 10 Volume II Form 1 20 Exhibit 37 Add CPT Employment Screen Annapolis College Add CPT Employment Required fields are marked with an asterisk 1 Employment Start Date 2 Employment End Date wM bb vvvv 3 Full Time Part Time zm 4 Employer Name 5 Employer Address Address 1 7 Addessz 1 Zip Code J Explain how the employment is curricular 7 Employment Remarks x This text will print on page 3 of the Form I 20 8 Student Remarks This text will print on page 1 of the Form I 20 a Add Employment Reset Values 3 You required to enter all information relevant to the authorization This information prints on Page 3 of the student s Form I 20 which should be printed signed and dated at the time of the update for the student to use as CPT authorization Below is a list of the sections fields on this screen and a brief description or explanation for each section field An asterisk precedes the fields that must be completed To complete this screen enter the following data Section Field Description Explanation 1 Employment Start Date Enter the date on which the student s employment begins in MM DD YYYY format 2 Employment End Date Enter the date on which the student s employment ends in MM DD YYYY format 3 Full Time Part Time Selec
168. ment officials DHS has designated SEVIS to be a Privacy Act system of records and SEVIS information will be used and disclosed in accordance with 5 U S C 552a Privacy Act of 1974 as amended 1 4 Security Reminder SEVIS was developed to maintain multiple levels of security in both the real time and batch systems to help protect against unauthorized access One of the most important actions that you can take is to safeguard your user ID and password Your SEVIS user ID and password are intended for your use only Do not share your user ID and password with any other person and do not keep a written record of your user ID and or password in a location that can be accessed by others If you suspect that your password has been compromised you can reset it using the Change Password link on the navigation bar or the Request Password Reset link on the SEVIS Login screen located at https egov ice gov sevis Alternatively you can contact the SEVIS Help Desk at 800 892 4829 8 a m to 8 p m Eastern Time Monday through Friday to have your password reset umschool2_6 10_042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 If you believe that an unauthorized person has obtained access to international student or exchange visitor data in one of your internal systems for example local batc
169. mmendation must be for part time OPT If the employment dates requested are during an authorized break from classes or following completion of the course of study the recommendation must be for full time OPT The student has not been authorized for full time CPT at the current program level for a period totaling 12 months or more Full time CPT authorized for the same program level at a school from which the student transfers does count toward this 12 month aggregate CPT authorized at another program level does not count toward this 12 month aggregate Part time CPT does not count toward this 12 month aggregate 2 4 5 5 3 5 Guidelines for Requesting OPT for an M 1 Student Prior to recommending OPT for an M 1 student a PDSO or DSO should confirm the following Any one OPT may not exceed 6 months 130 umschool2 6 10 042012 docx CS Y00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 e AP DSO may request OPT for an M 1 only within 90 days prior to and including the program end date e The OPT start date must be on or after the program end date 2 4 5 5 4 REPORT OPT PARTICIPATION Students with current approved OPT Extensions must report to the PDSO or DSO participation in the OPT segment during two reporting periods The two reporting due dates are 6 months and 12 m
170. must cancel the change of education level request through the Active record Section 2 4 5 2 7 1 Cancel Change of Education Level Perform the following steps to change a student s education level 1 From the Student Information screen click the Change Education Level link The Create 1 20 for Change Education Level screen displays summary data for the student 2 Below is a list of the fields sections and a brief description of or explanation for each field section An asterisk precedes the fields sections that must be completed Field Section Description Explanation 1 Education Level Select the new level of education pursued by the student from the drop down list 2 Primary Major Enter the student s Primary Major code or use the Search Code function to select the code as follows a Click the Select button The Primary Major Selection screen displays b Enter the major minor name or enter a minimum of three letters of the major minor preceded and or followed by the asterisk wildcard c Click the Search button to display a list of majors and minors Appendix F Lookup Tables for the Student and Exchange Visitor Information System Batch Interface of the API document for the SEVIS Batch Interface contains a complete listing of the 2010 CIP categories and major minor codes and is located at http www ice gov sevis schools batch htm d Click the code to the left of the major minor The selected major code
171. muter Student check box The U S address is not required for these students However if the student has a U S address it should be entered below in section 11 U S Address Enter the student s foreign address All nonimmigrant students must have a foreign address even if they are currently in the United States Note This field is pre populated by SEVIS This field can be edited if necessary 11 U S Address Enter the student s U S address 12 Education Level Select the level of education pursued by the student from the drop down list Note Once the Form I 20 has been submitted this field may not be updated for M 1 students Note This field is pre populated by SEVIS This field can be edited for F 1 students if necessary 13 Primary Major Code Enter the student s Primary Major code or use the Search function to select the code as follows a Click the Select button The Primary Major Selection screen displays b Enter the major minor name or enter a minimum of three letters of the major minor preceded and or followed by the asterisk wildcard c Click the Search button to display a list of majors and minors Appendix F Lookup Tables for the Student and Exchange Visitor Information System Batch Interface of the API document for the SEVIS Batch Interface contains a complete listing of the 2010 CIP categories and major minor codes and is located at umschool2_6 10_042012 docx
172. n make a selection 2 2 Online Help Functions Online Help is always available by clicking the Help link on the navigation bar at the top of SEVIS screens This opens a new browser window containing Online Help The left panel part of the window contains a list of Online Help topics and the right panel contains the text associated with the Online Help topic selected Exhibit 2 Help Screen provides an example of the first screen that displays after clicking the Help link Exhibit 2 Help Screen t Contents Index 8 Search J Help on Hel s General Information 3 Help on Help E SEVIS Overview Background Informal Resources STUDENT amp EXCHANGE VISITOR E User ID Information Frequently Asked Questions FAQs Passwords INFORMATION SYSTEM Logging In Logging Qut Help and Tutorial Information Message Board Schools Students Reports Batch Interface Data Definitions Regulations How to Use SEVIS Help Online Help is always available in SEVIS Click the Help link on the navigation bar at the top of open Online Help in a new browser window Then The table of contents displays click a folder to display a list of topics Click a topic name t 7 Online Help text for that panel Click the Contents bis Uesn tha tables umschool2 6 10 042012 docx CS Y00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visi
173. n that the student has never had that type of authorization it means that the student has no current authorizations 112 umschool2_6 10_042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 Note If an F 1 student receives a Pending or Approved COS request from an F 1 to an H1 B visa through CLAIMS a comment will display in the Change of Status section This comment addresses changes to the student s authorized length of stay in the United States and employment authorization if applicable pursuant to 8 CFR 214 2 f 5 iv and 8 CFR 274a 12 b 6 iv Note If an F 1 student has a Filed or Waitlisted Cap Gap Extension a comment will display in the Cap Gap Extension section This comment addresses changes to the student s authorized length of stay in the United States and employment authorization if applicable pursuant to 8 CFR 214 2 f 5 iv and 8 CFR 274a 12 b 6 iv To view these data perform the following steps 1 Click the Request Authorization Details link on the Student Information screen The Current Request Authorization Details screen displays as depicted in Exhibit 36 Current Request Authorization Details Screen Exhibit 36 Current Request Authorization Details Screen Current Request Authorization Details Student Information SEVIS ID N0004649757 Family Name
174. nal 60 CS Y00 60032 03 F 0 HP April 20 2012 Task Order No HSCETC 06 J 0001 1 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 10 Volume II Form 1 20 Field Section Description Explanation limit Other Costs Enter an estimate of the student s miscellaneous expenses if any during one academic term This field has a 10 character limit Specify Other Costs If a figure is given for Other Costs an explanation must be provided This field has a 1 000 character limit 11 Funding Enter the student s funding for one academic term Note The total amount in Section 11 must be equal to or greater than the total amount in Section 10 Note dollar amounts must be entered in SEVIS without commas and periods and should be rounded to the nearest dollar For example 25 057 89 should be entered in SEVIS as 25058 Student s Personal Funds Enter the personal funds available to the student in one academic term to defray his her educational expenses This field has a 10 character limit Funds From This School Enter the amount of funding if any that the school will provide to the student in one academic term to help defray educational expenses This field has a 10 character limit School Fund Type If a number is entered in the Funds From This School field an explanation must be provided This field has a 1 000 character limi
175. ndent s Form I 20 for review Section 2 4 2 Print a Form 1 20 provides further instruction Reactivate link Proceeds to the Reactivate Dependent screen Section 2 4 5 3 1 3 Reactivate Dependent provides further instruction Return to Student button Returns to the Student Information screen An example is depicted in Exhibit 15 Student Information Screen With Dependent Link Terminate link Proceeds to the Terminate Dependent screen Section 2 4 5 3 1 4 Terminate Dependent provides further instruction Update link Proceeds to the Student Information Update Dependent screen Section 2 4 5 3 1 5 Update Dependent provides further instruction View Dependent List button Proceeds to the Dependents screen which lists all dependents for the student Exhibit 12 Form I 20 Page 4 Dependents provides an example of this screen 2 4 4 3 Student Lists SEVIS allows you to quickly access lists of student records to view The student names on these lists are specific to a school or campus These lists provide a quick method for school officials to access and update student records On the Listing of Schools screen click the Student Lists link for a school and the system displays a screen containing the following lists that can be generated List Description Explanation Student Listing for the Selected A comprehensive list of all students for the selected School or Campus school regardless of their status Draft S
176. ne academic term Note The total amount in Section 27 must be equal to or greater than the total amount in Section 26 Note All dollar amounts must be entered in SEVIS without commas and periods and should be rounded to the nearest dollar For example 25 057 89 should be entered in SEVIS as 25058 Student s Personal Funds Enter the personal funds available to the student in one academic term to defray his her educational expenses This field has a 10 character limit Funds From This School Enter the amount of funding if any that the school will provide to the student in one academic term to help defray educational expenses This field has a 10 character limit School Fund Type If a number is entered in the Funds From This School field an explanation must be provided This field has a 1 000 character limit however the printed Form I 20 has limited space and all comments may not appear on the printed Form Funds From Other Sources Enter the amount of funding if any that is available to the student during one academic term from sources not otherwise specified This field has a 10 character limit umschool2 6 10 042012 docx Final 26 CS Y00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 00011 Information System Version 6 10 Volume II Form I 20 Section Field Description Explanation Other Sou
177. nes are available Note Reprinting the Form I 20 requires that Adobe Reader be installed on your computer If you do not have the latest version of Adobe Reader installed on your computer refer to the instructions in Appendix C Download the Latest Version of Adobe Reader To reprint the Form I 20 perform the following steps 1 From the Student Information screen see Exhibit 15 Student Information Screen With Dependent Link click the Reprint I 20 button The system displays the Reprint I 20 screen on which you must select a reason for reprinting the Form 2 Select a reprint reason damaged lost stolen travel or updated 3 If you wish enter comments in the Remarks field Note Comments entered in any Remarks field throughout the electronic Form I 20 will overwrite existing remarks and will print in field 9 of the printed Form I 20 4 Click the Next button The system displays another screen indicating that the reprint reason has been recorded or saved with the student s record 5 Click the Reprint I 20 button Another browser window opens and the Form I 20 is displayed using the Adobe Reader from which a copy of the Form I 20 may be sent to a designated printer Note During the launch of Adobe Reader a File Download window may display To eliminate this window from displaying in the future click in the always ask before opening 32 umschool2_6 10_042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual f
178. nformation Click this button to complete the process and update the student s program information A message displays indicating that the update was successful Click the Print I 20 button to print an updated copy of the Form I 20 Then give the printed copy to the student for his her records Click the Return to View Record button to view the student s SEVIS record e Cancel Click this button to cancel the action and return to the Student Information screen e Print Draft I 20 Click this button to print a draft copy of the Form I 20 Printing a draft enables you to review a paper copy of all of the data saved thus far 2 4 5 4 View Menu 2 4 5 41 EVENT HISTORY Event History is a list of the changes to a student s or dependent s SEVIS record When on the Student Information or Dependent Information screen click the Event History link on the View menu to view the student s or dependent s event history 111 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 In addition to summary data the Event History screen includes e Event Name A brief description of the change to the SEVIS record e Event Date The date the change occurred e Resulting Status The status to which the record changed when the event occurred e Performed By This can be any
179. not be after the student s program end date 4 Remarks Enter any optional remarks about the student This field has a 1 000 character limit Note Comments entered in any Remarks field throughout the electronic Form 1 20 will overwrite existing remarks and will print in field 9 of the printed Form I 20 6 After you have completed the screen click one of the following buttons e Authorize Click this button to complete the process A message displays indicating that the update was successful e Reset Values Click this button to clear all fields on the screen e Cancel Click this button to cancel the action and return to the first Authorize to Drop Below Full Course screen without authorizing the student to drop below a full course load Click the Print 1 20 button to print an updated copy of the Form 1 20 Then give the printed copy to the student for his her records Click the Return to View Record button to view the student s SEVIS record 2 4 5 2 1 1 Cancel Authorize to Drop Below Full Course Prior to the authorization start date you may cancel a student s authorization to drop below full course Perform the following steps to cancel the authorization 1 From the Student Information screen click the Authorize to Drop Below Full Course link The first Authorize to Drop Below Full Course screen depicted in Exhibit 18 displays with the student s basic personal and program information Click the Can
180. nt date or in the past When the Cap Gap Extension petition is set to Filed or Waitlisted if the student has a current approved post completion OPT the OPT end date will be updated to a new date to be provided by DHS each year In addition a comment will display in the following places e bottom of the Student Information screen e Inthe Cap Gap Extension section of the Request Authorization Details screen e On Page 3 of the Form 1 20 This comment addresses changes to the student s authorized length of stay in the United States and employment authorization if applicable pursuant to 8 CFR 214 2 f 5 iv and 8 CFR 274a 12 b 6 Gv If the student already has a filed or waitlisted Cap Gap Extension the PDSO DSO may cancel the petition When the status of the petition is changed to Cancelled the OPT end date if previously updated will revert back to its original date and the comments will no longer display in any location Perform the following steps to indicate a student has a Cap Gap Extension 1 From the Student Information screen click the Cap Gap Extension link The Cap Gap Extension screen displays with the student s basic personal and program information Exhibit 20 Cap Gap Extension Screen provides an example of this screen o7 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Informati
181. nt end date Only one OPT extension may be requested for a student Note If a student has any future date Requested and or Pending OPT requests and requests an extension on his her current Approved OPT segment the Requested and or Pending OPT requests will be canceled Note Prior to recommending an OPT extension you must ensure the student earned a Science Technology Engineering or Math STEM designated Bachelors Masters or Doctorate degree The STEM Designated Degree Program List is available at the SEVP website Your school must continue to maintain records on the student for the full period of the extension These students are also subject to the requirements found in 8 CFR 214 2 f 10 to 13 The CFR has been amended and the sections relevant to OPT are available at the SEVP website Perform the following steps to request an OPT extension to a student s Approved post completion OPT segment 1 From the Student Information screen click the OPT Request link The OPT Employment screen displays 2 Click the Extend link in the Command column The Extend OPT Employment screen displays 3 Complete the fields on the screen Fields marked with an asterisk are required e The Pre completion Post completion drop down list is pre populated with Post completion and cannot be altered 128 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Vis
182. nt s new program end date This field is pre populated Note For M 1 students the program end date may not be more than 3 years from the program start date Correction Remarks Enter justification for requesting a change to the student s program dates These remarks display to DHS during the review process 3 Click one of the following buttons umschool2 6 10 042012 docx Final Submit Correction Submits the correction request to DHS for review A Submit Successful screen displays A unique Request ID is assigned to the correction request Click the Return button to return to the Student Information screen Note Supporting documentation may be required by DHS during the review of the correction request If supporting documentation is needed you will receive a request for information via email Reset Values AIl fields on the screen revert to their original values Cancel Returns to the Student Information screen without requesting a change to the student s program dates 141 CS Y00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 2 4 5 6 6 REQUEST CHANGE TO STUDENT REQUEST The PDSO or DSO may request a change to the following student requests e Change of Status You may request a change to the status if the student request is in Pending status e Extensions M 1 You may reques
183. o adjudication you may edit a student s OCE request by performing the following steps 1 From the Student Information screen click the Off Campus Employment link The Off Campus Employment screen displays 2 Click the Edit link to the right of the OCE request you wish to edit The Edit Off Campus Employment screen displays 3 Make any necessary changes in the fields 4 Click one of the following buttons e Update Employment Click this button to update this employment request in the student s record A message displays stating that the update was successful Click the Print I 20 button to print the Form 1 20 and mail it to the Service Center for adjudication Click the Return to Employment List button to return to the Off Campus Employment screen e Reset Values Click this button to return all new entries to their previous values e Cancel Click this button to cancel the action and return to the Off Campus Employment screen without updating this employment request 2 4 5 5 3 OPT REQUEST SEVIS allows you to request OPT for a student Selecting this option enables you to view existing or add new OPT employment requests OPT must be directly related to the student s major area of study OPT is adjudicated by the Service Center The PDSO or DSO enters the OPT information prints the Form I 20 and sends it to the Service Center with other necessary documentation for adjudication Once OPT employment is requested in SEVI
184. oesie uie teet ess 158 2 1 2 Print Message Board Postings iei ate e dee dera 159 3 OPERATING enne nnn nennen nnn nnn nnns 159 3 T Initiate Operations e sek Se uber bag ged of din ocn de tuo nares 159 3 2 Mantan RP Lm 159 3 3 Terminate and Restart Operations oid or dS eed vite neater 160 A ERROR HANDLING ce xv nad vus race eina Todd duds ERE Yo 160 5 HELP FACILITIES c 160 APPENDIX A ACRONYMS AND ABBREVIATIONS APPENDIX B DOWNLOAD THE LATEST VERSION OF ADOBE FLASH PLAYER APPENDIX C DOWNLOAD THE LATEST VERSION OF ADOBE READER APPENDIX D STUDENT DEPENDENT STATUSES APPENDIX E STUDENT DEPENDENT TERMINATION REASONS ATTACHMENT A SAMPLE STUDENT ELIGIBILITY APPLICATION FORM I 20 iii umschool2_6 10_042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 Task Order No HSCETC 06 J 0001 1 Exhibit 1 Exhibit 2 Exhibit 3 Exhibit 4 Exhibit 5 Exhibit 6 Exhibit 7 Exhibit 8 Exhibit 9 Exhibit 10 Exhibit 11 Exhibit 12 Exhibit 13 Exhibit 14 Exhibit 15 Exhibit 16 Exhibit 17 Exhibit 18 Exhibit 19 Exhibit 20 Exhibit 21 Exhibit 22 Exhibit 23 Exhibit 24 Exhibit 25 Exhibit 26 Exhibit 27 Exhibit 28 Exhibit 29 Exhibit 30 Exhibit 31 Exhibit 32 Exhibit 33 Exhibit 34 Exhibit 35 Exh
185. ol will provide the Service your name country of birth current address and any other information on a regular basis or upon request 12 Penalty To maintain your nonimmigrant student status you must be enrolled as a full time student at the school you are authorized to attend You may engage in employment only when you have received permission to work Failure to comply with these regulations will result in the loss of your student status and subject you to deportation AUTHORITY FOR COLLECTING Authority for collecting the information on this and related student forms is contained in 8 U S C 1101 and 1184 The information solicited will be used by the Department of State and the Immigration and Naturalization Service to determine eligibility for the benefits requested The law provides severe penalties for knowingly and willfully falsifying or concealing a material fact or using any false document in the submission of this form REPORTING BURDEN Public reporting burden for this collection of information is estimated to average 30 minutes per response including the time for reviewing instructions searching existing data sources gathering and maintaining the data needed and completing and reviewing the collection or information Send comments regarding this burden estimated or any other aspect of this collection of information including suggestions for reducing this burden to U S Department of Justice Immigration and Naturalization Serv
186. on Level pep 58 245 2 8 Complete Program 62 2 4 5 2 9 Create Form I 20 for Transfer esee 63 DAS 2 AQ Defer Attendance uan Besides den 72 2 4 5 2 Di s plhnary JXOLIOBD 73 29 25012 73 245 2 13 Registration 75 2 4 5 2 14 Request Remistatemielt 79 22 533 Shorten BOL ABT ola 89 24 5216 Terminate Student iiis ec ttt rst iia 90 Dopo DE Draustet sess OOo E id gp Me ae 9 2 4 5 2 18 Withdraw Reinstatement Request esee 94 9 32 Edits Menu easel ei eh e ues 95 DAD Sali Dependents iniesta 95 2 4 5 3 2 Financial Information seii ttti 98 2 4 5 3 3 Personal InformattOD us oss t D ceno ord b SE 102 21 5 34 Program nformat oss ena ta o Cede da tu dite 106 LEE MERI dn m iain ihe aes 111 DASA Event esses ttbi estetica dut eo iara Poste tud 111 2 4 5 4 2 Request Authorization Details eese enne 112 2343 Transfer PHStOEy cas ooo Ue ti d tis 114 24 5 5 Employment Traming Menu eren tene eene e Sr ee au nee eR 114 2 4 5 5 1 Employment Authorization esee 114 2 4 5 5 2 Off Campus Eniploymietit 118 220 350 echec ee Nes ed tab osos EE DONIS
187. on System Version 6 10 Volume II Form 1 20 Exhibit 20 Cap Gap Extension Screen Northwestern School Program Cap Gap Extension Required fields are marked with an asterisk SEVIS ID N0000151109 Family Name AExt First Name Jerome Date of Birth 05 15 1970 Country of Birth BELARUS Country of Citizenship BELARUS Gender MALE School Name Northwestern School Program Germantown Campus Program Start Date 03 27 2011 Program End Date 03 27 2015 Visa Type F 1 Status ACTIVE 1 Status of H1 B Petition x Extend Status Reset Values Cancel 2 Select the status of the H1 B petition from the drop down list If the student already has a Cap Gap Extension that is filed or waitlisted a canceled selection will also be available Note The student must be able to provide proof that the petition has been filed or waitlisted 3 Click one of the following buttons e Extend Status Click this button to complete the process and extend the student s status A message displays requesting that you confirm the action Click Yes to extend the student s status Click No to cancel the action and return to the Student Information screen If you click Yes a message displays indicating that the update was successful e Reset Values Click this button to return all fields on the screen to their original values e Cancel Click this button to cancel the action and return to the Student Information screen 4 Click the Prin
188. onths after the employment start date The reporting periods are 15 days before plus 31 days after each reporting due date If the PDSO or DSO does not report that the student is participating in the OPT extension or does not update the OPT extension information within the reporting period the student will automatically be set to Terminated status with a reason of Failure to Report While on OPT 32 days after the reporting due date Perform the following steps to report OPT participation 1 From the Student Information screen or the OPT Employment screen click the Report OPT Participation link The Report OPT Participation screen displays as depicted in Exhibit 43 Report OPT Participation Screen Exhibit 43 Report OPT Participation Report OPT Participation Required fields are marked with an asterisk 1 Employer Name If not employed enter None 2 Employer Address Must be completed unless student is not employed BEEN Ge Address2 State DISTRICT OF COLUMBIA Zip Code 20001 NH Employment Remarks EDA 3 Employment Remarks This text will print on page 3 of the Form I 20 4 Student Remarks X This text will print on page 1 of the Form I 20 I verify that the student has confirmed his or her current address and employment information Report OPT Participation Cancel 131 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for S
189. ool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 Exhibit 3 SEVIS Set Password Screen Coy US Immigration NA and Customs 2 1 gt Student amp Exchange Visitor Ma 9j Information System Welcome to the SEVIS system Usemame Password Confirm password Set Password 2 Enter your user ID in the Username field 3 Enter your password in the Password field Specific password guidelines are provided in the email message you received from SEVIS Section 2 3 1 Guidelines for Passwords provides general password guidelines 4 Enter your password again in the Confirm Password field 5 Click the Set Password button The system displays a message indicating that you have successfully created a password If the password is not successfully created a message displays the reason and you will be able to enter the appropriate data 6 Click OK and the system displays the SEVIS Login screen Note After creating your password use the SEVIS Login screen https egov ice gov sevis to access SEVIS and perform all of your SEVIS related tasks 2 3 1 Guidelines for Passwords The email you receive from SEVIS when you are approved as a SEVIS user provides the specific requirements for SEVIS passwords General g
190. or School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 this type of file check box to remove the check mark Select the Open button to view the Form I 20 6 When the Form I 20 displays in the Adobe Reader window use the scroll bar on the right side of the window to view additional pages of the Form 7 Click the Print Sh button on the Adobe Reader toolbar The Print window displays 8 Ensure that the name of the printer you wish to print from is listed in the Name field in the Print window If it does not show the correct printer click the down arrow to the right of the field and select the correct printer 9 Click OK and the Form I 20 prints to the designated printer 10 Click the Close Xl button on the Adobe Reader window to close the window 2 4 4 How to Retrieve Student and Dependent Records SEVIS has several methods for searching for and retrieving student and dependent records The following sections address the various methods e Section 2 4 4 1 Search for Student Records e Section 2 4 4 2 Search for Student Dependent Records e Section 2 4 4 3 Student Lists 2 4 4 1 Search for Student Records After logging into SEVIS the system displays a list of schools associated with your user ID You can search for a student s record within any of the schools for which you are assigned a role Section 2 4 4 2 Search for Student Dependent Recor
191. ord for a reason of No Show The system will automatically terminate an Initial status student with a termination reason of Show under the following conditions e Ifthe student s change of visa status is either pending or approved For example if the student is requesting to change from a B 1 visa status worker to an F 1 visa status student and it is 60 days past the student s program start date e The student has entered the country and has not registered at a school 60 days past the program start date e M I transfer is denied by the Service Center Note You cannot terminate the Initial record of a student who is requesting a change of education level if the previous record is still Active You must first terminate the Active record Perform the following steps to terminate a student 1 From the Student Information screen click the Terminate Student link The Terminate Student screen displays with the student s basic personal and program information 2 Select a termination reason from the drop down list Appendix E Student Dependent Termination Reasons defines the available options 3 If you selected Otherwise Failing to Maintain Status enter an explanation in the text box provided 4 Enter any optional comments in the Remarks field This field has a 1 000 character limit Note Comments entered in any Remarks field throughout the electronic Form 1 20 will overwrite existing remarks and will print in field 9 of the
192. ord itself can be terminated 2 4 5 3 1 1 Add Dependent Perform the following steps to add a dependent to an existing student record 1 Click the Dependents link on the Student Information screen to display the Dependents screen Exhibit 12 2 Click the Add Dependent link to display the Add Dependent screen Exhibit 13 with relevant data on the principal and fields in which to enter data for a new dependent 3 Complete the Add Dependent screen Below is a list of the sections fields on this screen and a brief description or explanation for each section field An asterisk precedes the sections fields that must be completed To complete this screen enter the following data Section Field Description Explanation Family Name Enter the surname or last name of the dependent This field has a 40 character limit 2 First Name Enter the first name of the dependent This field has a 40 character limit 3 Middle Name Enter the middle name of the dependent This field has a 40 character limit 4 Suffix If appropriate select a title from the drop down list such as Junior that may display at the end of a person s name 5 Date of Birth Enter the dependent s date of birth in MM DD YY YY format 6 Country of Birth Select the name of the country in which the dependent was born from the drop down list 7 Country of Citizenship Select the name of the country in which the dependent maintains ci
193. orize additional CPT employment perform Steps 2 through 4 again If all information is correct click the Print I 20 button to print an updated copy of the Form I 20 Then give the printed copy to the student for his her records 7 Click the Return button to return to the Student Information screen 2 4 5 5 1 1 Cancel CPT Employment Authorization You may cancel a CPT employment request prior to the employment start date by performing the following steps 1 From the Student Information screen click the CPT Employment Authorization link The CPT Employment screen displays 2 Cancel CPT Employment screen displays 3 4 Click one of the following buttons Click the Cancel link to the far right of the employment request you wish to cancel The Review the information to ensure that this is the employment request you wish to cancel e Cancel Employment Click this button to cancel the student s CPT employment request A message displays indicating the update was successful Click the Return to Employment List button to return to the CPT Employment screen The employment segment will still display but the Request Status will be Canceled e Return Click this button to return to the CPT Employment screen without canceling the CPT employment request 117 umschool2 6 10 042012 docx Final CSY00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08
194. orm a search of all student and dependent records for this school campus Search Criteria section In the Search Criteria section one option must be selected To do so click the radio button to the left of the search criterion Some of these options may also require additional information None This option may only be selected when SEVIS ID or Personal Information is selected in the Search Type section of the screen Search By Status If this option is selected a type of status must also be selected Completion of the other fields is optional e Status Select an option from the list You may also press the Ctrl key and click to highlight multiple selections Appendix D Student Dependent Statuses defines the available options e Student Program Start Date Range Enter the dates for a specific period of time in MM DD YYYY format e Student Program End Date Range Enter the dates for a specific period of time in MM DD YYYY format e Country of Birth Select a country from the drop down list e Country of Citizenship Select a country from the drop down list Student Major Code Use the Search function to select the code as follows a Click the Select button The Primary Major Selection screen displays b Enter the major name or enter a minimum of three letters of the major preceded and or followed by the asterisk wildcard c Click the Search button to display a list of majors Ap
195. ormation Screen Whitmore College Update Personal Information uired fields are marked with an asterisk 07 12 1980 6768 Azure Road 123 College Lane ery Ute E E 3 a rim i Ll 103 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 Task Order No HSCETC 06 J 0001 1 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 10 Volume II Form 1 20 2 Complete the Update Personal Info screen Below is a list of the sections fields on this screen and a brief description or explanation for each section field An asterisk precedes the fields that must be completed To complete this screen enter the following data Section Field Description Explanation Ee ily Family Name Enter the surname or last name of the student This field has a 40 character limit Note This field is pre populated by SEVIS This field can be edited if necessary First Name Enter the first name of the student This field has a 40 character limit Note This field is pre populated by SEVIS if the information was completed on the original Form I 20 This field can be edited if necessary Middle Name Enter the middle name of the student This field has a 40 character limit Note This field is pre populated by SEVIS if the information was completed on the original Form I 20 This field can be edited if
196. orth Center SEVIS ID Family Name First Name Date of Birth Country of Birth Country of Citizenship Gender School Name Program Start Date Program End Date Visa Type Status 1 Transfer Release Date MM DD YYYY Select School Campus name School code 2 Transfer To School 3 Remarks Transfer Out Required fields are marked with an asterisk N0004649459 Winters Kold 01 05 1990 KAZAKHSTAN KAZAKHSTAN MALE Wordsworth Center Wordsworth Center Charleston Campus 02 22 2011 02 15 2015 Fr ACTIVE Transfer Student Reset Values Cancel To complete the Transfer Out screen begin by entering the date on which the student s transfer will take effect in the Transfer Release Date field To choose the Transfer To School click the Select button The School Campus Search screen displays as depicted in Exhibit 29 School Campus Search Screen 92 umschool2 6 10 042012 docx Final CS Y00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 00011 Information System Version 6 10 Volume II Form 1 20 Exhibit 29 School Campus Search Screen School Campus Search School Name Search Cancel allows wildcard as input e g Was 4 Enter the name of the transfer to school in the School Name field and click the Search button This will return a listing of all schools that match your search c
197. ou must click the Yes check box and then click the Continue button to submit the new Form I 20 e Print Draft I 20 Click this button to print a draft copy of the Form I 20 The word draft displays on the top of the Form and the bar code will not be printed until the record is submitted See Section 2 4 2 Print a Form 1 20 2 4 1 4 1 ADD DEPENDENTS The Add Dependent screen depicted in Exhibit 13 Add Dependent Screen is used to collect information regarding any dependent spouse or children of a student This screen enables the 28 umschool2_6 10_042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 PDSO or DSO to add dependents By adding dependent information to the student s record SEVIS creates a separate dependent Form I 20 F 2 or M 2 and assigns a unique SEVIS ID to each of these dependent records This Form will serve as the dependent s eligibility documentation for visa issuance and for entering the United States as a dependent of a student Perform the following steps to add a dependent to a new student record 1 Click the Add Dependent link on Page 4 Exhibit 12 of the electronic Form 1 20 to display the Add Dependent screen Exhibit 13 which contains relevant data on the principal and fields in which to enter data for a new dependent Exhibit 13 Add Dependent S
198. ou must ensure that the training complies with the rules governing OPT You must also ensure that the student is aware of his her obligation to report changes in employment information to include periods of unemployment and changes in his her address The school must continue to maintain records on the student for the full period of OPT The details of these rules can be found in the Code of Federal Regulations Title 8 Sections 214 2 f 10 to f 13 The CFR has been amended and the sections relevant to OPT are available at www ice gov sevis the SEVP Web site New OPT Employment Full Time Request Receipt Employer Name Part Time Start Date End Date Status Number Command FULL TIME 03 18 2011 05 30 2011 CANCELLED View EDS PART TIME 03 20 2011 04 15 2011 CANCELLED View EDS PART TIME 04 01 2011 08 30 2011 CANCELLED View FULL TIME 05 16 2011 06 17 2011 APPROVED View Return Print 1 20 5 Review the information on the OPT Employment screen If you need to make changes to the existing OPT request see Section 2 4 5 5 3 2 Edit OPT Request Note If you need to authorize an additional OPT request perform Steps 2 through 4 again 6 If all information is correct click the Print I 20 button to print an updated copy of the Form I 20 Then give the printed copy to the student for his her records 7 Click the Return button to return to the Student Information screen The following actions may be performed on an OPT request Cancel
199. ou that the update was successful Click the Return to View Record button to return to the Student Information screen e Reset Values Click this button to clear all fields on the screen e Cancel Click this button to return to the Student Information screen without canceling the dependent s record 2 4 5 3 1 3 Reactivate Dependent This function should be used in cases where a dependent was terminated independently of the student and this dependent now wishes to apply for reentry to the United States Perform the following steps to reactivate an independently terminated dependent 1 From the Student Information screen click the Dependents link The Dependents screen displays 2 Click the Reactivate link in the Commands column for the appropriate dependent The Reactivate Dependent screen displays with relevant data for both the dependent and principal 3 Review the information and click one of the following buttons e Reactivate Dependent Click this button to complete the process of reactivating the dependent s record A message displays indicating that the update was successful and reminding you to update the Financial Information screen for the student s dependent expenses if necessary Click the Print I 20 button to print an updated copy of the Form I 20 Then give the printed copy to the student for his her records Click the Return to View Record button to view the student s SEVIS record e Cancel Click t
200. out taking any action on the student s record Exhibit 47 Terminate Student Screen Wordsworth Center Terminate Student Required fields are marked with an asterisk SEVIS ID N0004649560 Family Name Snowe First Name Hadenuf Date of Birth 12 12 1990 Country of Birth ICELAND Country of Citizenship ICELAND Gender FEMALE School Name Wordsworth Center Wordsworth Center Program Start Date 03 01 2010 Program End Date 12 31 2011 Visa Type F 1 Status INITIAL 1 Termination Reason If Otherwise Failing to Maintain Status specify here 2 Remarks Terminate Student Reset Values Cancel 3 From the Terminate Student screen select a termination reason Appendix E Student Dependent Termination Reasons defines the available options Note If Otherwise Failing to Maintain Status is selected an explanation must be entered in the field provided Enter any optional comments in the Remarks field 5 Enter an explanation in the Reason for Correction field 137 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 6 Click one of the following buttons e Terminate Student A message displays indicating the update was successful Click the Return to View Record button to return to the Student Information screen or click the
201. ow is a list of the sections fields on this screen and a brief description or explanation for each section field An asterisk precedes the fields that must be completed To complete this screen enter the following data Section Field Description Explanation Authorization Reason list Select one of the following reasons from the drop down e F reasons Illness or Medical Condition Improper Course Level Placement Initial Difficulty with Reading Requirements Initial Difficulty with English Language To Complete Course of Study in Current Term Unfamiliarity with American Teaching Methods e M I reasons Illness or Medical Condition Part Time Commuter Student umschool2_6 10_042012 docx Final 52 CS Y00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 065 J 00011 Information System Version 6 10 Volume II Form 1 20 Section Field Description Explanation 2 Authorization Start Date Enter the date on which you authorize the student to begin taking less than a full course load in MM DDJ Y Y YY format Note This date may not be prior to the student s program start date 3 Authorization End Date Enter the date on which the authorization for the student to take less than a full course load ends in MM DD YYYY format Note This date may not be prior to the current date and may
202. pendix F Lookup Tables for the Student and Exchange Visitor Information System Batch Interface of the API document for the SEVIS Batch Interface contains a complete listing of umschool2_6 10_042012 docx Final 36 CS Y00 60032 03 F 0 HP April 20 2012 Task Order HSCETC 06 J 0001 1 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 10 Volume II Form 1 20 Section Field Description Explanation the 2010 Classification of Instructional Programs CIP categories and major minor codes and is located at http www ice gov sevis schools batch htm Click to highlight the major code or press the Ctrl key and click to highlight two codes Click the Select Major s button and the selected Student Major code s will display on the Student Search screen Note The results may include both the 2000 and 2010 CIP codes If a code is listed twice the 2000 and 2010 codes have different descriptions The description for the 2000 code will be listed first If necessary click the Clear button to remove the major code s displayed Search By Termination Reason If this option is selected a termination reason must also be selected Appendix E Student Dependent Termination Reasons defines the available options Student Termination Reason Select an option from the drop down list e Dependent Termination Reason Leave this field blank Section 2 4 4 2
203. pleted his her course of study This will change the student s status to Completed A PDSO or DSO should only perform this update in cases where a student has completed his her stay in the United States and has departed or will depart in the immediate future No further action can be taken once this update is made aside from applying for reinstatement If a student plans to graduate earlier than expected the PDSO or DSO should update the program end date select the Shorten Program link on the Student Information screen rather than changing the student s status to Completed Section 2 4 5 2 15 Shorten Program provides instructions on shortening a student s program Note If a school official does not actively change the student s status to Completed SEVIS will automatically change the record of an active student to Completed based on the program end 62 umschool2_6 10_042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 date identified on the student s Form I 20 For F students status will change to Completed 60 days past the Form I 20 program end date or 60 days past the completion of OPT whichever is later For M students status will change to Completed 30 days past the program end date or 30 days past OPT whichever is later Perform the following steps to complete a student s
204. ployment extension is requested in SEVIS a new request is created called OPT Extension and the status is set to Requested Click the Return to Employment List button to return to the OPT Employment screen Reset Values Returns all fields to their previous values Cancel Returns to OPT Employment screen without adding this OPT extension request to the student s record The following actions may be performed on an OPT extension request Cancel OPT Extension Request Prior to adjudication of the OPT extension request you may cancel the request Section 2 4 5 5 3 1 Cancel OPT Request provides further instruction Edit OPT Extension Request Prior to the employment end date you may update the employer name employer address employment remarks and student remarks Section 2 4 5 5 3 2 Edit OPT Request provides further instruction Request Change to OPT Extension Request lIf the request is in Requested or Pending status you may request a change to the status of the request and the employment dates If the request is in Approved status you may request a change to the employment dates Section 2 4 5 6 6 Request Change to Student Request provides further instruction 129 umschool2 6 10 042012 docx CS Y00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 View OPT Extension
205. pre populated by SEVIS This field can be edited if necessary 2 English Proficiency Select yes or no to indicate whether your school requires English proficiency 110 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 00011 Information System Version 6 10 Volume II Form I 20 Section Field Description Explanation e If yes you must select yes or no to indicate whether the student is or is not proficient in the English language e If no enter an explanation in the field provided 1 000 character limit as to why the school does not require English proficiency Note This field is pre populated by SEVIS This field can be edited if necessary 3 Remarks Enter any applicable remarks regarding the student This field has a 1 000 character limit Note Comments entered in any Remarks field throughout the electronic Form 1 20 will overwrite existing remarks and will print in field 9 of the printed Form 1 20 Note This field is pre populated by SEVIS if the information was completed on the original Form I 20 This field can be edited if necessary 3 After reviewing the information click one of the following buttons e Reset Values Click this button to return all new entries on the page to their previous values e Update I
206. printed Form I 20 5 Click one of the following buttons e Terminate Student Click this button to complete the process and terminate the student A message displays requesting that you confirm the termination Click Yes to proceed with the student s termination Click No to cancel the action and return to the Student Information screen If you click Yes a message displays indicating that the update was successful 90 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 Click the Return to View Record button to view the student s SEVIS record e Reset Values Click this button to clear all fields on the screen e Cancel Click this button to cancel the action and return to the Student Information screen 2 4 5 2 17 TRANSFER OUT The Transfer Out option is available to the PDSO and DSO while the student is in Active status and does not currently have a transfer pending A student with a Requested or Pending Reinstatement status cannot be transferred However a student that 1s in Terminated or Completed status and wishes to apply for reinstatement to attend another school may be transferred out You must identify a date release date on which the student record will transfer to the other school and the name of the school In the case of an F 1 student the tr
207. program 1 From the Student Information screen click the Complete Program link The Complete Program screen displays with the student s basic personal and program information 2 Enter any comments in the Remarks field regarding why you are completing the student s program This field is optional and has a 1 000 character limit Note Comments entered in any Remarks field throughout the electronic Form 1 20 will overwrite existing remarks and will print in field 9 of the printed Form I 20 3 After reviewing the information and entering any optional comments click one of the following buttons e Complete Program Click this button to complete the process and complete the student s program A message displays requesting that you confirm the action Click Yes to complete the student s program Click No to cancel the action and return to the Student Information screen If you click Yes a message displays indicating that the update was successful Click the Return to View Record button to view the student s SEVIS record e Reset Values Click this button to clear any entries in the Remarks field e Cancel Click this button to cancel the action and return to the Student Information screen 2 4 5 2 9 CREATE FORM I 20 FOR TRANSFER This option is available for Transfer In students only Section 2 4 5 2 9 1 Additional Transfer In Information provides additional information regarding the transfer in process A PDSO or DSO may use thi
208. r Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 SEVIS enables you to print forms to a designated printer through Adobe Reader Perform the following steps to download the latest version of Adobe Reader 1 Click the Get Plug Ins link on the SEVIS navigation bar The SEVIS Plug Ins screen will display 2 Click the Get Adobe Reader button A message will display indicating that you are leaving SEVIS 3 Click OK and the Adobe Reader web page http get adobe com reader will display in a new browser window Follow the instructions on the Adobe Reader web page to install the Adobe Reader umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 APPENDIX D STUDENT DEPENDENT STATUSES User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 The values of student and dependent statuses are as follows Active The student has registered and is currently in status Canceled The student s SEVIS record has been canceled because he she was not initially registered in SEVIS by a PDSO or DSO Note A dependent s record can be canceled independently of a student s record Completed students only The student has completed his her course of study at the school Deactivated students only The student has transferred to a
209. r a new student school or campus The subsequent sections provide step by step instructions for completing and or updating the Form 1 20 2 4 1 Create a Student Record Form 1 20 You have the option to create a New Student create a SEVIS record for a student and issue that student a SEVIS generated Form I 20 for any of the schools for which you are assigned a role Note Creating new students includes creating records for the following e Initial status students e Initial status students requesting a change of visa status classification Perform the steps in the following sections to create a student record in SEVIS and issue the Form 1 20 for a new initial student or a new student requesting a change in visa status 2 4 1 1 Complete Page 1 of the Form I 20 Personal Information Page 1 of the Form I 20 is used to collect personal information for the student Exhibit 9 Form 1 20 Page 1 Information is an example of Page 1 Note Records for students transferring to your school from another SEVIS school are created using another process defined in Section 2 4 5 2 9 Create Form I 20 for Transfer 1 On the Listing of Schools screen click the New Student link to the right of the name of the campus where the student is registering The system displays a new student screen as shown in Exhibit 9 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the
210. r role Change Password Used to voluntarily change your SEVIS password Note Your password can only be changed once every 7 days Get Plug Ins Used to access the plug ins used by SEVIS 2 1 2 Additional SEVIS Screen Components Additional screen components that display on some SEVIS screens include the following e Scroll Bar This is the part of a window that enables you to see additional information SEVIS uses scrollbars on the bottom and or the right side of some windows umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 e Fields These are areas on the windows where data may be typed or selected or in which system generated data display e Links Click on underlined text to advance to a different screen within SEVIS e Buttons These buttons allow you to process data and move between screens SEVIS uses the following types of buttons Command Buttons Click to execute a command For example clicking the PrintDraftk20 button enables you to print a copy of the draft Form I 20 Radio Buttons LS cick to make a selection Only one radio button may be selected at a time e Other Input methods Iv Check Boxes El cick to make one or more selections Drop Down Lists z1 Click the down arrow to display a list and the
211. rce Type If a figure is entered in the Funds From Other Sources field an explanation must be provided This field has a 1 000 character limit however the printed Form I 20 has limited space and all comments may not appear on the printed Form On Campus Employment Enter the amount of funding if any the F 1 student will receive from on campus employment This field has a 10 character limit 25 Remarks Enter any applicable remarks regarding the student This field has a 1 000 character limit Note Comments entered in any Remarks field throughout the electronic Form I 20 will overwrite existing remarks and will print in field 9 of the printed Form I 20 2 Review the information on Page 3 and then click one of the following buttons e Save Draft Click this button to save the data that you have entered on this page Note You do not need to click this button before advancing to the next page of the Form I 20 SEVIS automatically saves data when you click the Next button However saving prior to moving on to the next page ensures that all required fields have been completed because if there is an invalid entry SEVIS will return a validation message It also allows you to review the information before moving on e Prev Previous Click this button to return to Page 2 of the Form I 20 WARNING Be sure to save the data entered on this page before selecting the Prev button If you do not save first the new da
212. rch Results screen to return to the Student Search screen and begin a new search all search criteria will be deleted from the screen Click the Refine Search link to return to the Student Search screen and enter additional search criteria or change the existing search criteria and perform another search 4 Click the appropriate link in the Family Name column The Student Information screen displays as depicted in Exhibit 15 Student Information Screen With Dependent Link 42 umschool2_6 10_042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 Task Order User Manual for School Users of the Student and Exchange Visitor HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 Exhibit 15 Student Information Screen With Dependent Link Actions Authorize To Drop Below Full Course Change Education Level Complete Program Disciplinary Action Extend Program Registration Shorten Program Terminate Student Transfer Out Edits Dependents Financial Information Personal Information Program Information View Event History Request Authorization Details CPT Employment Authorization Off Campus Employment OPT Request Corrections Request Change to Program Dates Request Change to Student Status screen Employment Training Return to Initial Status Click here to access the Dependent information Student Information Personal Information Family Name Le
213. records for this school campus Search Criteria section In the Search Criteria section one option must be selected To do so click the radio button to the left of the search criterion Some of these options may also require additional information None This option may only be selected when SEVIS ID or Personal Information is selected in the Search Type section of the screen Search By Status If this option is selected a type of status must also be selected Completion of the other fields is optional e Status Select an option from the list You may also press the Ctrl key and click to highlight multiple selections Appendix D Student Dependent Statuses defines the available options e Student Program Start Date Range Enter the dates for a specific period of time in MM DD YYYY format e Student Program End Date Range Enter the dates for a specific period of time in MM DDJ Y Y YY format e Country of Birth Select a country from the drop down list e Country of Citizenship Select a country from the drop down list e Student Major Code This will search for student dependents whose principals have the selected major Use the Search function to select the code as follows a Click the Select button The Primary Major Selection screen displays b Enter the major name or enter a minimum of umschool2 6 10 042012 docx Final 40 CS Y00 60032 03 F 0 HP April 20 2012 User
214. request A message displays indicating that the update was successful e Reset Values Click this button to return all fields on the screen to their original values e Cancel Click this button to cancel the action and return to the first Authorize to Drop Below Full Course screen 4 Click the Print I 20 button to print a copy of the Form I 20 and provide it to the student for his her records 5 Click the Return to View Record button to view the student s SEVIS record 2 4 5 2 2 CANCEL EXTEND PROGRAM REQUEST FOR AN M 1 STUDENT SEVIS allows you to view or request a change to the status of a request for M 1 extension that has not been adjudicated that is it is in Requested or Pending status Additionally a PDSO or DSO may cancel a request in Requested status If a request for an M 1 extension has been canceled and SEVIS receives the adjudication result from the Service Center SEVIS updates the student s record to indicate the adjudication result Therefore when canceling a request for an M 1 extension the request should not be canceled if supporting documentation has already been sent to the Service Center Perform the following steps to cancel a program extension request for an M 1 student 1 From the Student Information screen click the Cancel Extend Program link The Cancel Extend Program Request screen displays Click the Cancel Request button A confirmation screen displays 3 Click the Yes or No button e Click the Yes bu
215. rinted Form I 20 Note This field is pre populated by SEVIS if the information was completed on the original Form I 20 This field can be edited if necessary 3 After reviewing the information click one of the following buttons e Reset Values Click this button to return all new entries on the page to their previous values e Update Information Click this button to complete the process and update the student s personal information A message displays indicating that the update was successful umschool2 6 10 042012 docx Final 105 CSY00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 Click the Print I 20 button to print an updated copy of the Form 1 20 Then give the printed copy to the student for his her records Click the Return to View Record button to view the student s SEVIS record Cancel Click this button to cancel the action and return to the Student Information screen Print Draft I 20 Click this button to print a draft copy of the Form I 20 Printing a draft enables you to review a paper copy of all of the data saved thus far 2 4 5 3 4 PROGRAM INFORMATION The Program Information screen is available to the PDSO and DSO to edit the student s program information while the student is in Initial or Active status The following guidelines apply to updatin
216. riteria as depicted in Exhibit 30 School Campus Search Results Screen Note If you are not sure of the exact name of the school you may perform a preceding or trailing wildcard search in the School Name field Type at least three letters of the school name preceded or followed by the asterisk wildcard For example mai might return results that include Maine University Portland Maine School of Technology State of Maine College etc Exhibit 30 School Campus Search Results Screen School Campus Search School Name univ Search Cancel allows wildcard as input e g Was School Code WAS214F63419000 BAL214F00022000 WAS214F58649000 WAS214F24713000 KAN214F00076000 WAS214F68541001 WAS214F68468001 WAS214F22447000 WAS214F56890000 WAS214F31684000 School Name Akridge University Al Lewis University Charles University Charleston University Griggs University Montery University Montgomery University Training University The University Woodward University 10 Recs Campus Name Akridge University Al Lewis University Charleston University Charleston University Griggs University Bowie Campus Gaithersburg University Main Campus Campus Woodward University 5 Click on the appropriate school code link in AAA214Fnnnnnxxx format You will be returned to the Transfer Out screen and the School Campus Name and School Code fields will be populated as depicted in Exhibit 31 Complete
217. rm I 20 Then give the printed copy to the student for his her records 7 Click the Return button to return to the Student Information screen 2 4 5 5 2 1 Cancel OCE Request SEVIS allows the cancelation of OCE prior to adjudication however if supporting documentation has already been sent do not proceed with the cancel process You must contact the Service Center directly to have the application withdrawn Note Any request in Requested status for more than 180 days will be automatically canceled by SEVIS Perform the following steps to cancel an OCE request 1 From the Student Information screen click the Off Campus Employment link The Off Campus Employment screen displays Click the Cancel Request link A confirmation screen displays 3 Click either the Yes or No button e Click the Yes button if you wish to cancel the OCE request A message displays indicating that the update was successful Click the Return to View Record button to 121 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 return to the Student Information screen Note that the student s OCE status in the Student Requests section is now Canceled e Click the No button to return to the Off Campus Employment screen without canceling the OCE request 2 4 5 5 2 2 Edit OCE Request Prior t
218. rmation was completed on the original Form I 20 This field can be edited if necessary 15 Minor Code This field is used to select the student s minor field of study if applicable To complete this field follow the instructions given for the Primary Major Code field 16 If the student has no minor either enter 00 0000 in the field or click the No Minor button Note This field is pre populated by SEVIS if the information was completed on the original Form I 20 This field can be edited if necessary 16 Normal Length of Study Enter the period of time expressed in months that a person would normally take to complete the program in which the student is enrolling Note This field is pre populated by SEVIS This field can be edited if necessary 17 Program Start Date Enter the date on which the student is expected to begin his her program Note Once the Form I 20 has been submitted to SEVIS this field cannot be updated at any time unless a PDSO or DSO defers the attendance of an Initial status student that has not yet entered the United States Note This field is pre populated by SEVIS This field can be edited if necessary umschool2 6 10 042012 docx Final 84 CSY00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 0001 1 Information System Version 6 10 Volume II Form 1 20 Section Field
219. rth Select the name of the country in which the dependent was born from the drop down list 7 Country of Citizenship Select the name of the country in which the dependent maintains citizenship from the drop down list 8 Gender Select the dependent s gender from the drop down list Male or Female 9 Relationship From the drop down list select the relationship of the dependent nonimmigrant to the principal nonimmigrant The only two valid relationships are spouse and child A dependent child must be younger than 21 years of age 10 Email Address Enter an electronic mail address for the dependent Completion of this field is optional 11 Remarks If necessary enter comments regarding the dependent This field has a 1 000 character limit This field is optional Note All other fields on the dependent Form I 20 will reflect the student s information 3 Click one of the following buttons e Add Dependent Click this button to add this dependent to the student s record A message displays indicating that the addition of the dependent was successful You may click the Print Draft 1 20 button to obtain a draft copy of the Form 1 20 Click the Return to Dependent Listing button and the system will return to Page 4 Exhibit 12 of the electronic Form I 20 Note that the dependent is now listed on the screen e Reset Values Click this button to clear all fields on the screen
220. s Note If the student is a commuter student whose country of citizenship is Mexico or Canada click in the Commuter Student check box The U S address is not required for these students However if the student has a U S address it should be entered Note This field is pre populated by SEVIS This field can be edited if necessary 10 Gender Select the student s gender from the drop down list Male or Female Note This field is pre populated by SEVIS This field can be edited if necessary 11 Email Address Enter an electronic mail address for the student Completion of this field is optional 12 Admission Number Enter the DHS assigned number given to the student when he she entered the United States and was admitted upon review by a DHS inspections officer The admission number can be located on the student s I 94 entry document This field has an 11 character limit Completion of this field is optional Note Only students who have already been admitted to the United States will have an admission number Note This field is pre populated by SEVIS if the information was completed on the original Form I 20 This field can be edited if necessary 13 Remarks Enter any applicable remarks regarding the student This field has a 1 000 character limit Note Comments entered in any Remarks field throughout the electronic Form 1 20 will overwrite existing remarks and will print in field 9 of the p
221. s are updated daily Exhibit 56 Student Alerts for Woodward University is an example of the screen that displays 150 umschool2 6 10 042012 docx Final CSY00 60032 03 F 0 HP April 20 2012 Task Order No HSCETC 06 J 0001 1 User Manual for School Users of the Student and Exchange Visitor Information System Version 6 10 Volume II Form 1 20 Exhibit 56 Student Alerts for Woodward University Woodward University Student Alerts The following alerts deserve your attention Active Students Requiring Registration Terminated Students Nearing Their Reinstatement Deadline Transfer In Students Not Registered by Program Start Date To view a list of students click on a link and SEVIS displays the selected list Below is a list containing the title and description and or action to be taken for each type of alert Alert Title Description Action to be Taken Active Students Requiring Registration Students in Active status the next session start date 1s in the past and it is prior to the student s program end date If this session information is not updated the system automatically terminates the student records 90 days after the next session start date for failure to enroll Therefore it is very important that each student s registration information be updated each term or session The current session end date and next session start date and any information that has changed since the last update can be upda
222. s expenses for one academic term Note All dollar amounts must be entered in SEVIS without commas and periods and should be rounded to the nearest dollar For example 25 057 89 should be entered in SEVIS as 25058 Tuition and Fees Enter the estimated average cost for tuition for the academic term This field has a 10 character limit Note This field is pre populated by SEVIS This field can be edited if necessary umschool2 6 10 042012 docx Final 86 CS Y00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 0001 1 Information System Version 6 10 Volume II Form 1 20 Section Field Description Explanation Living Expenses Enter the student s estimated total living expenses for one academic term This field has a 10 character limit Note This field is pre populated by SEVIS This field can be edited if necessary Expenses for Dependents Enter the student s expenses for his her dependents if any during one academic term This field has a 10 character limit Note This field is pre populated by SEVIS if the information was completed on the original Form I 20 This field can be edited if necessary Other Costs Enter an estimate of the student s miscellaneous expenses if any during one academic term This field has a 10 character limit Note This field is pre populated by SEVIS if the inform
223. s link to create the Form 1 20 for F students transferring in from a SEVIS school once the transfer release date is reached It is also used to create the Form I 20 for M students as soon as the transfer out school makes the Transfer Out update Perform the following steps to create a Form I 20 for a transfer in student 1 From the Student Information screen click the Create I 20 link The Create I 20 for Transfer Page 1 screen displays with some of the student s basic information already filled in Exhibit 21 Create I 20 for Transfer Page 1 Screen depicts a sample of this screen 63 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form I 20 Exhibit 21 Create 1 20 for Transfer Page 1 Screen Create I 20 for Transfer School Wordsworth Center SEVIS ID N0004652605 Required fields are marked with an asterisk fem _ E woo 4 LGG j pn p BACHELOR S dd 64 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 0001 1 Information System Version 6 10 Volume II Form I 20 2 Complete Pag
224. s no secondary major either enter 00 0000 in the field or click the No Secondary Major button Note This field is pre populated by SEVIS if the information was completed on the original Form 1 20 This field can be edited if necessary 4 Minor Code This field is used to select the student s minor field of study if applicable To complete this field follow the instructions given for the Primary Major Code field 2 If the student has no minor either enter 00 0000 in the field or click the No Minor button Note This field is pre populated by SEVIS if the information was completed on the original Form 1 20 This field can be edited if necessary umschool2_6 10_042012 docx Final 108 CS Y00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 00011 Information System Version 6 10 Volume II Form 1 20 Section Field Description Explanation 5 Normal Length of Study Enter the period of time expressed in months that a person would normally take to complete the program in which the student is enrolling Note This field is pre populated by SEVIS This field can be edited if necessary 6 English Proficiency Select yes or no to indicate whether your school requires English proficiency e f yes you must select yes or to indicate whether the student is or is not proficien
225. s of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 Note During the launch of Adobe Reader a File Download window may display To eliminate this window from displaying in the future click the always ask before opening this type of file check box to remove the check mark Select the Open button to view the Form I 20 2 When the Form I 20 displays in the Adobe Reader window use the scroll bar on the right side of the window to view additional pages of the Form 3 Click the Print Sh button on the Adobe Reader toolbar The Print window displays 4 Ensure that the name of the printer you wish to print from is listed in the Name field in the Print window If it does not show the correct printer click the down arrow to the right of the field and select the correct printer 5 Click OK and the Form I 20 prints to the designated printer 6 Click the Close Xl button on the Adobe Reader window to close the window 2 4 3 Reprint a Form 1 20 You can reprint a copy of the student Form I 20 for the following reasons damaged lost stolen travel or updated Note If the student already has a Form 1 20 that can be signed for additional travel authorization the Form does NOT need to be reprinted for travel This reprint reason should be used when the student has a Form I 20 that no longer has current travel authorization and no additional travel authorization signature li
226. sage Board screen Note The SEVIS Login screen has a Reset button that clears any data that you entered The screen also includes a link to create a new account This link is used to create a temporary user ID and password and complete the Form I 17 for school certification The Register for New Account link is not used to obtain a permanent user ID and password for school officials umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 00011 Information System Version 6 10 Volume II Form 1 20 Section 2 3 1 2 Change Password Voluntarily provides the instructions for using the Change Password link Section 2 3 1 3 Request Password Reset provides the instructions for using the Request Password Reset link Exhibit 5 SEVIS Compliance Agreement Notice C US Immigrationes en NA and Customs A b we Student amp Exchange Visitor WS Enforcement di Information System School Official Compliance Agreement I have read the DHS regulations relating to 1 Nonimmigrant Students 8 CFR 214 1 8 CFR 214 2 f 8 CFR 214 2 m 2 thange of nonimmigrant classification for students 8 CFR 248 3 School Approval 8 CFR 214 3 4 Withdrawal of school approval 8 CFR 214 4 I will comply with these regulations at all times l Agree Logout Exhibit 6 Main Screen for School and Program Sponsor User is an example of the screen that
227. school2_6 10_042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 2 4 5 2 10 DEFER ATTENDANCE A PDSO or DSO can defer attendance for a student prior to a student s initial registration as long as the student has not entered the United States The DHS regulations do not allow for deferred attendance in cases where the student has already entered through the port of entry To defer attendance you must update the student s program start date and if appropriate the program end date Perform the following steps to defer attendance for a student 1 From the Student Information screen click the Defer Attendance link The Defer Attendance screen displays with the student s basic personal and program information Exhibit 23 Defer Attendance Screen provides a sample of this screen Exhibit 23 Defer Attendance Screen Whitmore College Defer Attendance Required fields are marked with an asterisk SEVIS ID N0004653182 Family Name Choi First Name Jorge Date of Birth 01 21 1987 Country of Birth MACAU Country of Citizenship MACAU Gender MALE School Name Whitmore College Whitmore College Program Start Date 06 14 2011 Program End Date 05 20 2015 Visa Type F 1 Status INITIAL 1 New Program Start Date MM DD YYYY 2 New Program End Date MM DD YYYY
228. screen Additional Information for M 1 Extension Requests When printing a Form I 20 for an M 1 with a Requested or Pending status extension request the system prints the requested extended program end date in Field 5 and Program Extension Requested or Program Extension Pending in Field 3 along with Continued Attendance at This School depending on the request status When printing a Form I 20 for an M 2 whose associated student has a Requested or Pending status extension request the system prints the requested extended program end date in Field 5 and Program Extension Requested or 74 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 Program Extension Pending in Field 3 along with Use by Dependents for Entering United States depending on the request status SEVIS allows you to view or request a change to the status of a request for M 1 extension that has not been adjudicated that is it is in Requested or Pending status Additionally a PDSO or DSO may cancel a request in Requested status Section 2 4 5 2 2 Cancel Extend Program for an M 1 Student provides direction for canceling a program extension request for an M 1 student 2 4 5 2 13 REGISTRATION Registration is the process of entering the required data when a student who has been issued
229. should not be canceled if supporting documentation has already been sent to the Service Center Note If supporting documentation has already been sent do not complete the cancel function You must contact the Service Center directly to have the application withdrawn If a request for an M 1 transfer has been canceled and SEVIS subsequently receives the adjudication result from the Service Center SEVIS will update the student s record to indicate the adjudication result 91 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 00011 Information System Version 6 10 Volume II Form I 20 Note If you have questions about when to set the student s release date or concerns about when you can access a record from another school either transfer in or transfer out contact the PDSO at the other school You may discuss the timing of the student s transfer to ensure that the release date accommodates the transfer out program end date and the transfer in program start date Perform the following steps to transfer a student out of your school l From the Student Information screen click the Transfer Out link The Transfer Out screen displays with the student s basic personal and program information Exhibit 28 Initial Transfer Out Screen depicts a sample of this screen Exhibit 28 Initial Transfer Out Screen Wordsw
230. sitor Task Order No HSCETC 06 J 0001 1 Information System Version 6 10 Volume II Form 1 20 Section Field Description Explanation e The student is not transferring from another school is not currently a student at your school and is not to your knowledge applying for a change of status in the United States e The student generally has been accepted for but has not yet begun a program e These students generally reside overseas and use the Form I 20 for visa issuance and initial entry though a DHS port of entry e If you know that the student is already in the United States under another immigrant status and is applying for a change of status with this Form 1 20 choose the issue reason described below in Initial Attendance Change of Status Requested A student that has Initial Attendance chosen as his her issue reason is in Initial status in the system This indicates that the student has been admitted to but has not yet begun the program or course of study Once the student registers his her status will change and the system will automatically display and print another issuance reason as appropriate Note Once Initial Attendance is selected as the issuance reason the system will continue to indicate this in Field 3 of the printed Form I 20 and on the Student Information screen in SEVIS until the student changes status by having his her record registered canceled or terminated Initial Atten
231. sk Order No HSCETC 06 J 00011 Information System Version 6 10 Volume II Form I 20 Section Field Description Explanation 4 Recommendation Enter any applicable remarks This field has a 250 character limit These remarks will print on Page 3 of the printed Form 1 20 5 Student Remarks Enter or update remarks regarding the student Note Comments entered in any Student Remarks field throughout the electronic Form 1 20 will overwrite existing remarks and will print in field 9 of the printed Form I 20 4 Review the information and click one of the following buttons e Add Employment Click this button to submit the OCE request to the student s record Note Then you will need to print the Form I 20 and mail it to the Service Center for adjudication A message displays indicating that the update was successful The following reminder also displays Submitted change s require adjudication Please print I 20 and send it with the appropriate documentation to the Service Center Once OCE is requested in SEVIS the student s request status is set to Requested The status is updated to Pending after the Service Center acknowledges receipt of the request Click the Print 1 20 button to print an updated copy of the Form 1 20 Then give the printed copy to the student for his her records Click the Return Employment List button to view the Off Campus Employment screen which now lists the newly add
232. sor official you will be directed to a screen Exhibit 6 that has two links Listing of Schools and Listing of Programs You would then click on the Listing of Schools link to access the Listing of Schools screen which lists all schools and or campuses to which you are assigned umschool2_6 10_042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 Exhibit 8 Listing of Schools Screen Listing of Schools Indicates an alert for that school Indicates that the PDSO of the main campus has to apply pay fees for recertification Name of School Name of Campus Location City State Role Commands Akridge University Akridge University Washington DC DSO Search New Student Alerts Student Lists Reports Charleston University Charleston University Washington DC DSO Search New Student Student Lists Reports Charleston University Charleston University Washington DC DSO Search New Student Student Lists Reports Montgomery University Bowie Campus Bowie DC PDSO Search New Studen Student Lists Reports Montgomery University Montgomery University Washington DC DSO Search n Student Lists Reports Woodward LIniversituW Woodward University Washington DC PDSO Search New Student Alerts Student Lists R Link to cr Link to select a record fo
233. sting remarks and will print in field 9 of the printed Form I 20 6 Review the information and click one of the following buttons e Update Information Click this button to confirm the student s registration A message displays indicating that the update was successful Click the Print 1 20 button to print an updated copy of the Form 1 20 Then give the printed copy to the student for his her records Click the Return to View Record button to view the student s SEVIS record e Reset Values Click this button to return all new entries on the page to their previous values e Cancel Click this button to cancel the registration process and return to the Student Information screen 2 4 5 2 14 REQUEST REINSTATEMENT The PDSO or DSO can request reinstatement for a student whose current status is Completed or Terminated and who is not in Transferred status After completing the reinstatement screens and printing the updated Form I 20 send it and other appropriate Forms to DHS The Confirmation screen provides a link to the DHS web page to assist you in determining where to send the documentation DHS adjudicates the reinstatement request through SEVIS The PDSO and the DSO who submitted the reinstatement request are notified of DHS decision via email The student is notified by mail 79 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and E
234. t Funds From Other Sources Enter the amount of funding if any that is available to the student during one academic term from sources not otherwise specified This field has a 10 character limit Other Source Type If a figure is entered in the Funds From Other Sources field an explanation must be provided This field has a 1 000 character limit On Campus Employment Enter the amount of funding if any the F 1 student will receive from on campus employment This field has a 10 character limit 12 Remarks Enter any applicable remarks regarding the student This field has a 1 000 character limit Note Comments entered in any Remarks field throughout the Form I 20 will replace existing remarks and print in field 9 of the Form I 20 umschool2 6 10 042012 docx Final 61 CS Y00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 3 After completing the fields click one of the following buttons e Reset Values Click this button to clear all fields on the screen Submit Click this button to create a Form I 20 for the new education level The student will now have two records one Initial and one Active e Cancel Click this button to cancel the action and return to the Student Information screen 2 4 5 2 7 1 Cancel Change of Education Level
235. t I 20 button to print an updated copy of the Form I 20 Then give the printed copy to the student for his her records 5 Click the Return to View Record button to view the student s SEVIS record 2 4 5 2 7 CHANGE EDUCATION LEVEL The Change Education Level link allows you to create a new Form I 20 for a student who is changing education level at the same school campus for example from Bachelor s to Master s This link is for a student advancing from one level of education to another If you only need to correct the student s education level because of an error see Section 2 4 5 3 4 Program Information 58 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 Note Changing a student s education level creates a new Initial record this is in addition to the student s current Active record You should continue to update the Active record as necessary until the student has completed his her current education level When the student has enrolled at the new education level you must register the student using the Initial record Once the student is registered for the new education level you will no longer be able to update the record for the previous education level Note You cannot cancel the Initial record of a student who is requesting a change of education level You
236. t Information N0004650684 Brown Jane CAMBODIA 08 01 1968 CAMBODIA MALE Southeast University 12 01 2010 12 01 2011 M 1 TERMINATED Request Information 38392 Mary Hafer DSO Termination Reason Change AUTHORIZED DROP BELOW FULL COURSE TIME EXCEEDED Test Return 3 Review the information on the screen and click the Return button to return to the Pending Correction Requests screen 2 5 Alerts When logging into the system as the PDSO or DSO you are provided with a listing of schools or campuses for which you have been identified as an acting official If an alert exists for any students or dependents or the PDSO or DSOs at the school the Alerts link displays Alerts are status reminders or notices that an action should be taken In most cases these alerts are indicators that according to the information currently in the system the student s status will change in many cases from Active to Terminated or Completed if some action or update is not taken by a school official within a certain number of days If no action is taken the system will automatically take action For example if a school official does not submit a student s draft Form I 20 within 45 days of the last update to the record the Form is deleted To access the list of alerts for a school click the Alerts link to the right of the name of the school SEVIS displays a list of alerts with which there are students associated The alert list
237. t a change to the status if the student request is in Requested or Pending status e Off Campus Employment You may request a change to the status and the employment dates if the student request is in Requested or Pending status You may request a change to the employment dates if the student request is in Approved status e Optional Practical Training and OPT Extension Request You may request a change to the status and the employment dates if the student request is in Requested or Pending status You may request a change to the employment dates if the student request is in Approved status e Transfer M 1 You may request a change to the status if the student request is in Requested or Pending status This change requires review by DHS Perform the following steps to request a change to a student s request 1 From the Student Information screen click the Request Change to Student Request link in the Corrections menu The Request Change to Student Request screen displays as depicted in Exhibit 50 Request Change to Student Request Screen Exhibit 50 Request Change to Student Request Screen Request Change to Student Request Student Information SEVIS ID N0000146006 Family Name Kahikina First Name Makana Country of Birth FALKLAND ISLANDS ISLAS MALVINAS Date of Birth 12 08 1972 Country of Citizenship FALKLAND ISLANDS ISLAS MALVINAS Gender FEMALE School Name Woodward University Program Start Date 05 08 2010 Pro
238. t either full time or part time employment from the drop down list 4 Employer Name Enter the business name of the employer 115 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 0001 1 Information System Version 6 10 Volume II Form 1 20 Section Field Description Explanation 5 Employer Address Enter the following information for the employer s business address e Address 1 e Address 2 optional e City e State e Zip Code 6 Explain How the Employment is Curricular Enter an explanation regarding how the employment is related to the student s studies 7 Employment Remarks Enter any applicable remarks regarding the student s employment These remarks will print on Page 3 of the printed Form 1 20 8 Student Remarks Enter or update remarks regarding the student Note Comments entered in any Student Remarks field throughout the electronic Form 1 20 will overwrite existing remarks and will print in field 9 of the printed Form I 20 4 Review the information and click one of the following buttons e Add Employment Click this button to complete the process and submit the authorization for the student s CPT employment A message displays indicating that the update was successful Click the Print I 20 button to print an updated copy of the Form 1 2
239. t in the English language e If no enter an explanation in the field provided 1 000 character limit as to why the school does not require English proficiency Note This field is pre populated by SEVIS This field can be edited if necessary 7 Remarks Enter any applicable remarks regarding the student This field has a 1 000 character limit Note Comments entered in any Remarks field throughout the electronic Form I 20 will overwrite existing remarks and will print in field 9 of the printed Form I 20 Note This field is pre populated by SEVIS if the information was completed on the original Form 1 20 This field can be edited if necessary 3 After reviewing the information click one of the following buttons e Reset Values Click this button to return all new entries on the page to their previous values e Update Information Click this button to complete the process and update the student s program information A message displays indicating that the update was successful e Cancel Click this button to cancel the action and return to the Student Information Screen e Print Draft I 20 Click this button to print a draft copy of the Form I 20 Printing a draft enables you to review a paper copy of all of the data saved thus far 4 Click the Print I 20 button to print an updated copy of the Form I 20 Then give the printed copy to the student for his her records 5 Click the Return to Vie
240. t may apply for Reinstatement Deadline reinstatement at any point but after 150 days there are additional evidentiary requirements The student must overcome a Presumed Ineligibility and an explanation of why the reinstatement request was not filed in a more timely manner must be included with the request umschool2 6 10 042012 docx Final 153 CS Y00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 Alert Title Description Action to be Taken Transfer In Students Not Students who were supposed to have transferred to the school and Registered By Program begun a program but have not yet registered and have a program Start Date start date that has passed These student records must be registered in the system or terminated with the reason of Transfer Student No Show If no action is taken the system automatically terminates these records 2 6 Reports SEVIS provides you with the ability to generate and print a variety of reports that reflect current SEVIS information Please note that the types of reports currently available are subject to change as the result of enhancements to the reporting capabilities of the system 2 6 1 Generating and Printing Reports Using the Internet Explorer Browser To access the Reports module perform the following steps
241. t message postings for a user s role The Message Board screen may be accessed at any time by clicking the Message Board link in the navigation bar Exhibit 60 Message Board Screen provides an example of the Message Board screen Exhibit 60 Message Board Screen Message Board Posting Begin Date Posting End Date Subject Commands 02 27 2011 02 28 2011 Temporary System Outage View View Print All 157 umschool2_6 10_042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 2 7 1 View Message Board Postings Perform the following steps to view the details of a message board posting 1 From the Message Board screen click either the View link to the far right of a specific message or the View Print link at the bottom of the Commands menu The System Message screen displays Exhibit 61 System Message Screen provides an example of the screen that displays if you choose to view a single message Exhibit 61 System Message Screen System Message Posting Begin Date 02 27 2011 Posting End Date 02 28 2011 Subject Temporary System Outage Roles DHS HQ School Users DHS Field Temporary Users Message This is to inform you that SEVIS will be temporarily down for System Maintenance from 11 p m until 11 30 p m on 02 27 2011 Attachment System Outage 02 27 2011 doc
242. t on any of the change of status pending related lists and alerts in the system The student s record will display on the Change of Status Pending lists and alerts only after SEVIS receives notification from the Service Center that the change of status application has been filed As long as the change of status application is pending with the Service Center the student s name will display on the associated lists even if the student is registered and thus changes from Initial to Active status Indicating this issue reason will not bar the student from being registered in the system Nonimmigrants other than those in a B 1 or B 2 status may register while their change of status application is still pending The pending change of status will remain as a note on the student s record in the system the student s record will still display on the Change of Status Pending list and you may add comments pertaining to the pending change of status if you wish For B students changing to an F or M status the change of status application must be approved prior to the student starting the program registering The change of status will be denied if the DHS officer is able to determine that a B status applicant for F or M status has registered and begun the academic or vocational program Note An issue reason of Initial Attendance Change of Status will never be automatically filled in by the system If a school officer chooses this as the iss
243. ta that you entered on this page will be lost e Reset Values Click this button to return all new entries on the page to their previous values e Next Click this button to automatically save the data that you have entered and advance to Page 4 of the Form 1 20 If you have entered an invalid value in a field SEVIS will return a validation message e Print Draft I 20 Click this button to print a draft copy of the Form I 20 Printing a draft enables you to review a paper copy of all the data saved thus far 2 4 1 4 Complete Page 4 of the Form I 20 Dependent Information Page 4 of the Form I 20 is used to add a dependent spouse or children to a student record Financial information for the dependents is entered on Page 3 of the Form 1 20 as discussed in Section 2 4 1 3 Complete Page 3 of the Form I 20 Financial Information This screen displays the data for any dependents already added to the student s record and enables the PDSO or DSO to add dependents By adding dependent information to the student s record SEVIS creates a separate dependent Form I 20 F 2 or M 2 and assigns a unique SEVIS 27 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 ID to each of these dependent records This Form will serve as the dependent s eligibility documentation for visa
244. te 12 31 2011 Off Campus Employment Type ECONOMIC HARDSHIP Recommendation Itis recommended that the student be allowed to participate in off campus employment Receipt Number 1 Change Request Status To J 2 Employment Start Date 05 14 2011 MM DD YYYY 3 Employment End Date 12 31 2011 MM DD YYYY 4 Correction Remarks i Submit Correction Reset Values Cancel 3 Complete the following fields e Change Request Status To Select an option from the drop down list Approved Denied Pending if the status is Requested or Withdrawn e Benefit Start Date When requesting a correction to a Change of Status request enter the benefit start date in MM DD Y Y YY format if you are requesting that the status of the request be changed to Approved e Program End Date When requesting a correction to a Change of Status request for an M 1 student update the program end date in MM DD YYYY format if you are requesting that the status of the request be changed to Approved e Employment Start Date When requesting a correction to an OCE request request or OPT extension request if necessary update the date in this field to the student s new employment start date This field is pre populated e Employment End Date When requesting a correction to an OCE request OPT request or OPT extension request if necessary update the date in this field to the student s new employment end date This field is pre pop
245. ted by choosing the Registration link from the Student Information screen for a student on this alert list Active Students Requiring Status Verification Students in Active status that have not been updated within the previous 6 months These students will remain in this alert list until an update is made to their record the student changes status or the PDSO or DSO verifies the student s status using the Verify Status link Dependent Children Within 90 Days of 21st Birthday Dependents in Initial or Active status where the relationship is child and the current date is prior to and within 90 days of the dependent s 21st birthday On the day following the child s 21st birthday the system changes the dependent s status to Terminated because the child is no longer eligible for dependent status Prior to this date a PDSO or DSO can inform the student and or assist the dependent in applying for a change of status if needed Draft Student Eligibility Records Over 15 Days Old Students in Draft status and the current date is 15 days or more past the date of the last update These records must be submitted within 45 days or the record will be deleted from the system F 1 Students Within 30 Days of OPT End Date Students in Active status with current authorized optional practical training that is scheduled to end within 30 days The termination of the employment authorization will not affect the student s status
246. tendance e Initial Attendance Change of Status Requested Once the Form 1 20 is created SEVIS will automatically change the issue reason in keeping with the student s status and with the updates that are being made by the PDSO or DSO Below are additional types of issue reasons that may print on students Forms I 20 e Continued Attendance Prints on the Forms for all students whose status is Active e Transfer Pending From lt Name of School gt Prints on Forms for students who are transferring in from another SEVIS school e Transfer From School lt Name of School gt Prints on Forms for students who transferred from a non SEVIS school Note This option is no longer available however this reason may still appear on older Forms I 20 e Reinstatement Requested Prints if the student s status is Completed or Terminated and he she has requested reinstatement e Other May print on some Forms Note This option is no longer available however this reason may still appear on older Forms I 20 e Use by Dependents for Entering United States Prints on the Forms for dependents Initial Attendance Select this issue reason for any student who is initially applying for nonimmigrant status and would likely be admitted to the United States as an M or F student umschool2 6 10 042012 docx Final CSY00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Vi
247. the OPT request to the student s record A message displays indicating that the update was successful The following reminder also displays Submitted change s require adjudication Please print 1 20 and send it with the appropriate documentation to the Service Center Click the Print I 20 button to print an updated copy of the Form I 20 Then give the printed copy to the student for his her records Click the Return Employment List button to view the OPT Employment screen which now lists the newly added OPT employment Exhibit 42 OPT Employment Screen provides an example of this screen umschool2 6 10 042012 docx Final 125 CS Y00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 0001 1 Screen Information System Version 6 10 Volume II Form 1 20 Reset Values Click this button to clear all fields on the screen Cancel Click this button to cancel the action and return to the Student Information Exhibit 42 OPT Employment Screen Annapolis College OPT Employment SEVIS ID Family Name First Name Date of Birth Country of Birth Country of Citizenship Gender School Name Program Start Date Program End Date Visa Type Status N0000150820 Jones Jeffrey 01 12 1974 AUSTRALIA AUSTRALIA MALE Annapolis College Navy 03 15 2011 03 12 2015 EL ACTIVE Prior to recommending Optional Practical Training OPT y
248. the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 Section Field Description Explanation education level because he she is advancing from one level of education to another see Section 2 4 5 2 7 Change Education Level Note This field is pre populated by SEVIS This field can be edited if necessary 2 Primary Major Code 3 Secondary Major Code Enter the student s Primary Major code or use the Search function to select the code as follows a Click the Select button The Primary Major Selection screen displays b Enter the major minor name or enter a minimum of three letters of the major minor preceded and or followed by the asterisk wildcard c Click the Search button to display a list of majors and minors Appendix F Lookup Tables for the Student and Exchange Visitor Information System Batch Interface of the API document for the SEVIS Batch Interface contains a complete listing of the 2010 categories and major minor codes and is located at http www ice gov sevis schools batch htm d Click the code to the left of the major minor The selected code displays on the Update Program Information screen Some students have a secondary major usually in a related field Use this field to select the student s second major To complete this field follow the instructions given for the Primary Major Code field 2 If the student ha
249. tion is received by the Service Center at which time the status changes to Pending Note Any request in Requested status for more than 180 days will be automatically canceled by SEVIS Students Within 45 Days Students that will be canceled by the system within the next 45 days of Cancelation if an action is not taken on their record Students Within 45 Days Students in Active status when the current date is prior to and of Program End Date within 45 days of the program end date The status of a student on this list will change to Completed 60 days after this program end date for F students and 30 days after this program end date for M students unless the student is authorized for post completion OPT Note A PDSO or DSO can update a student s program end date to reflect early completion or an extension by updating the student s program information Note Post completion OPT must be requested in SEVIS prior to or on the program end date Students Within 45 Days Students that will be terminated by the system within the next 45 of Termination days if an action is not taken on their record Students Within 60 Days Students in active status with current authorized off campus of Off Campus employment that is scheduled to end within 60 days Employment End Date Terminated Students Students in Terminated status that are at least 90 days but less than Nearing Their 150 days beyond the termination date The studen
250. tion screen click the Cancel Pending Reinstatement link The Cancel Pending Reinstatement screen displays with the student s basic personal and program information 2 Enter any comments in the Remarks field regarding why you are canceling the student s pending reinstatement request This field is optional and has a 1 000 character limit Note Comments entered in any Remarks field throughout the electronic Form 1 20 will overwrite existing remarks and will print in field 9 of the printed Form I 20 3 After reviewing the information and entering any optional comments click one of the following buttons e Cancel Reinstatement Click this button to complete the process and cancel the student s pending reinstatement request A message displays indicating that the update was successful e Reset Values Click this button to clear all fields on the screen e Cancel Click this button to cancel the action and return to the Student Information screen 4 Click the Return to View Record button to view the student s SEVIS record 2 4 5 2 4 CANCEL STUDENT When a school is informed that a student who was issued a Form I 20 for initial attendance will not be registering to attend that institution a PDSO or DSO can cancel the student s record The cancel function can also be used when a record is created in error for example a duplicate This action is only available for students who are in Initial status This option should be used only wh
251. tizenship from the drop down list 8 Gender Select the dependent s gender from the drop down list 95 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 00011 Information System Version 6 10 Volume II Form 1 20 Section Field Description Explanation 9 Relationship From the drop down list select the relationship of the dependent nonimmigrant to the principal nonimmigrant The only two valid relationships are spouse and child A dependent child must be younger than 21 years of age 10 Remarks If necessary enter comments regarding the dependent This field has a 1 000 character limit This field is optional Note All other fields on the dependent Form I 20 will reflect the student s information Review the information and click one of the following buttons e Add Dependent Click this button to confirm the addition of this dependent A message displays indicating that the update was successful The message also includes a reminder to update the Financial Information screen for the student s dependent expenses if necessary Click the Print 1 20 button to print an updated copy of the Form 1 20 Then give the printed copy to the student for his her records Click the Return to Dependent Listing button to return to the screen that lists all
252. tor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 2 2 1 Online Help Table of Contents To use the Online Help perform the following steps 1 In the left panel click a folder to display a list of topics 2 Click a topic name to view the Online Help text for that topic in the right panel Note The Online Help requires the use of Java Script it does not function properly if Java Script is disabled 2 2 2 Online Help Index To use the index perform the following steps 1 Click the Index ul button 2 Enter a keyword or partial keyword in the text box provided or Scroll through the list using the scroll bar on the right side of the left panel 3 Select a keyword in the left panel to view the Online Help text for the topic in the right panel 2 2 3 Search Online Help To search on a word or phrase perform the following steps 1 Click the Search 8 button 2 Type search criteria in the text box provided and press Enter The results of the search display as a list of topics containing the word or phrase entered if any 3 Click a topic name to view the Online Help text for that topic in the right panel 2 2 4 Hide Show the Left Panel To hide and show the left panel perform the following steps 1 Click the Hide w button in the upper right corner of the left panel to hide the left panel 2 Click the Contents 8 Index or Search button to restore the left panel 2 2 5 J
253. try of Citizenship Select the name of the country in which the student maintains citizenship from the drop down list Note This field is pre populated by SEVIS This field can be edited if necessary 9 Email Address Enter an electronic mail address for the student Completion of this field is optional 10 Foreign Address Note If the student is a commuter student whose country of citizenship is Mexico or Canada click in the Commuter Student check box The U S address is not required for these students However if the student has a U S address it should be entered below in section 14 U S Address Enter the student s foreign address All nonimmigrant students should have a foreign address even if they are currently in the United States Note This field is pre populated by SEVIS This field can be edited if necessary 11 U S Address Enter the student s U S address Note This field is pre populated by SEVIS This field can be edited if necessary 12 Education Level Select the level of education pursued by the student from the drop down list Note Once the Form I 20 has been submitted this field may not be updated for M students Note This field is pre populated by SEVIS This field can be edited for F 1 students if necessary 13 Primary Major Code Enter the student s Primary Major code or use the Search function to select the code as follows a Click the
254. tton if you wish to cancel the program extension request A message displays that the update was successful Click the Return to View Record button to return to the Student Information screen Note that the student s Extension status in the Student Requests section is now Canceled e Click the No button to return to the Student Information screen without canceling the program extension request 54 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 2 4 5 2 3 CANCEL REINSTATEMENT REQUEST A PDSO or DSO can cancel a pending reinstatement request You should only cancel a reinstatement request if you have not yet submitted the supporting documentation to the Service Center If you have already sent supporting documentation to the Service Center and the student does not want to be reinstated you must withdraw the request Section 2 4 5 2 18 Withdraw Reinstatement Request provides further instruction A reinstatement request can be canceled for a student who decides to leave the United States rather than reinstating wants to transfer to another school where he she will then apply for reinstatement or leaves the United States and then applies for reentry with a new Form 1 20 Perform the following steps to cancel a pending reinstatement request 1 From the Student Informa
255. tudents A list of all student records that have been saved but not submitted A PDSO or DSO may review and submit the records to SEVIS This list also includes transfer in records that have not had an initial Form I 20 submitted Initial Status Students A list of all students whose status in SEVIS is Initial The student s record has been created but the student has not registered at this school Active Status Students A list of all students whose status in SEVIS is Active The student has registered and enrolled in class The student is considered to be in status Terminated Status Students past 18 A list of all students whose status in SEVIS is months Terminated Note This list only includes students whose status has been changed to Terminated in the last 18 months The student s participation in SEVIS has been 45 umschool2_6 10_042012 docx CS Y00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 0001 1 Information System Version 6 10 Volume II Form 1 20 List Description Explanation terminated by DHS or a school official Termination is removal of a student or dependent from Active or Initial status for a specified cause other than completion of his her academic program for example death or expulsion from school Completed Status Students past 18 months A list of a
256. udent is in Initial status and is transferring to your school The transfer is completed and Transfer no longer displays on the F 1 student s Form I 20 once you register the student at your school For M 1 students once the transfer out school updates the student s record to indicate that a transfer out will occur and has identified the transfer in school a PDSO or DSO at the transferring in school sees the student s name on the Students in Transfer Status list From this list the PDSO or DSO can select that student and create the initial Form I 20 for the student to attend the new school Because M 1 transfers require adjudication the transfer Form I 20 created by the transferring in school must be printed signed and sent to the Service Center with other supporting documentation In SEVIS the transfer in request for an M 1 student displays as Pending on the Student Information screen and on the Students in Transfer Status list Once the adjudication result is received from the Service Center the result displays on the Student Information screen and the Service Center Adjudication alert list The result displays on the Service Center Adjudication alert list for 30 days after the Service Center decision date Note An 1 student can be registered at the Transfer in school prior to the Service Center s adjudication of the transfer request If the transfer is denied the student will be terminated at the transfer in school 71 um
257. ue reason it will continue to display on the Form 1 20 and the Student Information screen until the student changes status to either Active via registration Terminated or Canceled 3 Review the information on Page 1 and then click one of the following buttons umschool2 6 10 042012 docx Final CSY00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 e Save Draft After completing the required fields on Page 1 you may click this button to save the data that you have entered on this page Note You do not need to click this button before advancing to the next page of the Form 1 20 SEVIS automatically saves data when you click the Next button However saving prior to moving on to the next page ensures that all required fields have been completed because if there is an invalid entry SEVIS will return a validation message It also allows you to review the information before moving on e Reset Values Click this button to return all new entries on the page to their previous values e Next Click this button to automatically save the data that you have entered changed or added and advance to the next page of the Form I 20 If you have entered an invalid value in a field SEVIS will return a validation message 2 4 1 2 Complete Page 2 of the Form I 20 Program Information Page 2 of th
258. uidelines for SEVIS passwords are as follows e You cannot reuse your previous six passwords e SEVIS passwords have a maximum life span of 90 days After this time you will be required to change your password See Section 2 3 1 1 Change Password Every 90 Days for instructions e You may voluntarily change your password See Section 2 3 1 2 Change Password Voluntarily for instructions Note Your password can only be changed once every 7 days e If at any time you suspect that your password has been compromised and you are unable to change it using the Change Password link on the navigation bar or the Request Password Reset link on the SEVIS Login screen contact the SEVIS Help Desk 1 800 892 4829 8 a m to 8 p m Eastern Time Monday through Friday to have your password reset e f your SEVIS user ID and password are suspended due to three unsuccessful log in attempts use the Request Password Reset link on the SEVIS Login screen or contact the umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 SEVIS Help Desk 1 800 892 4829 8 a m to 8 p m Eastern Time Monday through Friday to have your access reinstated e Deactivation will also occur if your account is inactive unused for 45 consecutive days In this case PDSOs may use the Request Password Reset l
259. ulated e Correction Remarks Enter justification for requesting a change to the student s request These remarks display to DHS during the review process 143 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 Task Order HSCETC 06 J 0001 1 4 Click one of the following buttons User Manual for School Users of the Student and Exchange Visitor Information System Version 6 10 Volume II Form 1 20 e Submit Correction Submits the correction request to DHS for review A Submit Successful screen displays A unique Request ID is assigned to the correction request Click the Return button to return to the Request Change to Student Request screen Note Supporting documentation may be required by DHS during the review of the correction request If supporting documentation is needed you will receive a request for information via email e Reset Values AIl fields on the screen revert to their original values e Cancel Returns to the Request Change to Student Request screen without requesting a change to the student s request 2 4 5 6 7 REQUEST CHANGE TO STUDENT STATUS The PDSO or DSO may request a change to a student s status The following table details the allowable status changes based on what status the student is currently in Active Canceled Completed Initial Terminated You may Canceled Active Active Completed Active requesta Initial Completed Canceled Terminated Cance
260. umps Click an underlined word or phrase to jump to a new topic To return from a jump click the Back button on the browser toolbar Note Some underlined phrases are web links They are identified by the text that precedes them When finished viewing the page click the Close 2 button in the upper right corner of the browser window 2 2 6 Close Online Help Close Online Help by clicking the Close 2 button in the upper right corner of the Help screen umschool2_6 10_042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 2 2 7 Printing Online Help Topics The entire Online Help cannot be printed You can only print the topic you are currently viewing that is one topic at a time To print an Online Help topic perform the following steps 1 Click anywhere in the right panel 2 Click the Print amp icon in the browser toolbar The topic you are currently viewing prints to the designated printer or 1 Click anywhere in the right panel 2 Select Print from the File menu A Print window displays the General tab is on top 3 Ensure that the appropriate printer is selected in the Select Printer list If not select the correct printer from the list 4 Click the Print button to print to the designated printer 2 2 8 Tutorials To view a SEVIS demonstration click the Tutori
261. upport estimated for an academic term of The student is expected to report to the school no later than months Use the same number of months given in item 7 and complete studies later than The normal length of a Student s personal funds study is months b Funds from this school Specify type English proficiency Funds from another source Specify type On campus employment This school estimates the student s average costs for an academic term of Total up to 12 months to be Tuition and fees 9 Remarks Living expenses Expenses of dependents Other specify Total School Certification I certify under penalty of perjury that all information provided above items 1 through 9 was completed before I signed this form and is true and correct I executed this form in the United States after review and evaluation in the United States by me or other officials of the school of the student s application transcripts or other records of courses taken and proof of financial responsibility which were received at the school prior to the execution of this form the school has determined that the above named student s qualifications meet all standards for admission to the school the student will be required to pursue full course of study as defined by 8 CFR 214 2 f 6 I am a designated official of the above named school and am authorized to issue this
262. vis a Security Alert screen may display Click the Yes button to continue to the SEVIS Login screen Exhibit 4 SEVIS Login Screen is an example of the screen umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 06 J 00011 Information System Version 6 10 Volume II Form I 20 Note After creating your password you will use the SEVIS website to access SEVIS and perform all of your SEVIS related tasks Note After 18 minutes of inactivity a message will display informing you that your session is about to expire Click OK to continue working in SEVIS If you click this button after 20 minutes of inactivity a message will display to inform you that your session has expired Click OK to display the SEVIS Login screen Any unsaved data will be lost Exhibit 4 SEVIS Login Screen To log into SEVIS perform the following steps 1 Access the SEVIS Login screen at https egov ice gov sevis 2 Enter your user ID in the User Name field 3 Enter your password in the Password field 4 Press Enter or click the Login button The first time that you access SEVIS the compliance agreement notice displays as shown in Exhibit 5 SEVIS Compliance Agreement Notice Read the notice and click the I Agree button to advance to the Main screen and begin performing SEVIS tasks Otherwise the system displays the Listing of Schools screen or the Mes
263. w Record button to view the student s SEVIS record umschool2 6 10 042012 docx Final 109 CSY00 60032 03 F 0 HP April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 2 4 5 3 4 2 Update Program Information for an M 1 Student Perform the following steps to update an M 1 student s program information 1 From the Student Information screen click the Program Information link The Update Program Information screen appears as depicted in Exhibit 35 Update Program Information Screen for an M 1 Student Exhibit 35 Update Program Information Screen for an M 1 Student Woodward University Update Program Information Required fields are marked with an asterisk Family Name Miller Date of Birth 01 05 1983 Country of Citizenship GABON School Name Woodward University Woodward University Program End Date 05 01 2012 Status ACTIVE 1 Normal Length of Study 12 Months 3 Remarks ves sl ves s f 2 Complete the Update Program Information screen Below is a list of the sections fields on this screen and a brief description or explanation for each section field An asterisk precedes the fields that must be completed To complete this screen enter the following data Section Field Description Explanation Normal Length of Study Note This field is
264. xchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 Note If the student has been out of status for more than 5 months you must provide a substantial reason for the delay in requesting reinstatement Note If the student is being reinstated into a program that has a future start date the student record is placed in Initial status upon DHS approval of the reinstatement and a PDSO or DSO must register the student at a later date If the student is being reinstated into a program as a continuing student meaning that the student s program start date is in the past the student record is placed into Active status upon DHS approval of the reinstatement You must then update the student s session registration dates within 30 days Perform the following steps to request reinstatement for a student 1 On the Student Information screen click the Reinstate Student link The Student Reinstatement Page 1 screen displays with the student s current information already filled in Exhibit 26 Student Reinstatement Page 1 Screen depicts a sample of this screen 80 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form I 20 Exhibit 26 Student Reinstatement Page 1 Screen Student Reinstatement School Workshop USA SEVIS ID N0004
265. you will receive a request for information via email e Reset Values Clears all fields on the screen e Cancel Returns to the Student Information screen without requesting a change to the student s termination reason 2 4 5 6 9 CANCEL PENDING CORRECTION REQUESTS Prior to review by DHS the PDSO and DSO may cancel any pending correction requests by performing the following steps 1 From the Student Information screen click the View and Cancel Pending Correction Request link in the Corrections menu The Pending Correction Requests screen displays as depicted in Exhibit 54 Pending Correction Requests Screen 148 umschool2 6 10 042012 docx CSY00 60032 03 F 0 HP Final April 20 2012 User Manual for School Users of the Student and Exchange Visitor Task Order No HSCETC 08 J 00011 Information System Version 6 10 Volume II Form 1 20 Exhibit 54 Pending Correction Requests Screen Southeast University Pending Correction Requests Student Information SEVIS ID N0004650684 Family Name Brown First Name Jane Country of Birth CAMBODIA Date of Birth 08 01 1968 Country of Citizenship CAMBODIA Gender MALE School Name Southeast University Program Start Date 12 01 2010 Program End Date 12 01 2011 Visa Type M 1 Status TERMINATED Request Type Request ID Request Date Command Termination Reason Change 38391 02 21 2011 View Cancel Request Return Note Ensure that this is the request you wish to cancel because t

User Manual for School Users of SEVIS Vol II Form I-20

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