LabTrack Manual - Med Center Labs
Contents
1. OBTIDOS QNEINE Step by Step Procedures LabTrack User Manual Table of Contents COVER PAGE ne a tenes ees Milena Sr RA ER dl EN 1 TABLE OE CONTENTS ss ns tae A a ca do a eae eget eae eae seem 2 LAB TRACK ON LINE REQUIREMENTS ik ee a SS aaa 3 WEBSITE ERBE EEE EL EA E Andi Cod RESORNA EA RR 4 DASHBOARD a ae a Ad cena don vical edema NR RAR REA ANDA 5 DOCTOR Eee o a a A a ae a a RR 6 RESIDENT assina eai Re tat esis a oc a S Ne a dd O sore eas 7 ORDER WARS ve ee a RO Ca ee een AS AN RAS SNS RS SE ai a SOA ais 11 E SOPOT GROWL CH CO sais a Sa a nao a a dois 11 De WMCP GUC ORO ci PAU RR RR ROD CRE RR PEDRO NENE neds geen nate ERR PIN A SARA RETAS 15 DG ORDER asia a ee DRE DS ag UCA o SUE aU a da aaa Ra aa NUR RN 17 RESULTS ee acca mee ari ga caco isa fado Dacia dae ASS nr dr ani gui aid and aii RA Rad aaa aa antes Danas AA RA dadas 19 REPORTS eiro a e o NA ANN 21 1 FEST Ordered sr ee ad AA RE ROD 21 2 DEMONS iii a Rc ee 22 Be Sanan ORE sas sas a le a RE O ha EE OE 22 4 TOG OY SONGS ira AEAT esas ange ERITREA 23 De MCO COM 320 eaae a sado san ad season od canted o pad RSA ad Dad ous de SR nara Ra 23 6 infection Mops eek Ca SNR sa 24 PADI ices RSRS RR DRDS semen RD REED RR RECO ROS RE ERES EDER SR RR CRER ERR DE CRP ESPERO CRP neteaecsuteaceaontencssatdasentawmendne eneesenouateneses 25 1 NEWS ETS quant es visti EEE AEE E E EE E E A cn A 25 2 Bula inecton Control MOD ee O ET EEE 26 2 Page LabTrack User Manual LabTrac2. It will only show the first year of testing but rest assures that the system know it is ordered until stopped 10 After selecting the date s click LO Next to continue Scheduler Comprehensive Metabolic Profile Notes e Complete Schedule 001 CBC Complete Blood Count 02 18 2014 163 PT INR Prothrombin Time 02182014 O 002 Comprehensive Metabolic Profile 02 18 2014 eh 220 TSH 0218 2014 lt Submit the Above Scheduled Orders Submit the Above Scheduled Orders nn 12 You should now see the ordered test like you see it above Before submitting the order you can press to edit the ordered test or press to delete the ordered test 13 If you want to add more tests to the order press the button aa and follow the same instructions as the example above 13 Page LabTrack User Manual 14 After you finish adding test press the x Submit the Above Scheduled Orders button to finish the order 15 You will now see a confirmation message that your order has been submitted to MCL The Selected Test and Schedules Have Been submitted Directly to MCL for Processing Ho other Action will be needed to Complete these schedules the screen will be cleared of Patient Infomation Click Look to close this popup window 16 As in the Resident s tab if you wish to see all of the patient s schedules click on the de p Maintain schedules button From here you can also edit a scheduled t
3. JE Tol IE The Window Shows the Next 7 Days by Default Here you can see a CMP ordered for patient Spencer Shawn Gus If you want to D C this order just click on Oox j You will the see the message Clear Search Are you sure you wantto discontinue this Test es ions Press the button show Next 7 Days Show Next 7 Days 17 Page LabTrack User Manual Next it will ask you to enter the last day you want this test to be drawn Enter the date and click on the dropdown box to add a comment on the reason why you are discontinuing this test Enter the last day of service for this schedule E Please enter comments regarding this discontinued order To make a new search click on L Clear Search and search again 18 Page LabTrack User Manual Results Patient s Test Results LJ 2014 02 07 2014 02 07 JONES JAMES E Culture Urine FINISHED LJ 2014 02 04 2074 02 04 ALEMAN TEST PATIENT FERD Culture Aerobic FINISHED LJ 2014 04 31 2014 01 30 EMPLOYEE 9638 Comprehensive Metabolic Profile FINISHED LJ 2014 01 31 2074 01 30 EMPLOYEE 9638 CAC Complete Blood Count FINISHED 0 of 4 Results Selected The Results tab is where you can see all your test results As soon as you log in the list that you would see on the Results tab is the most current finished test with the latest approved test at the top To search for a specific patient test or date ranges you can fill the corresponding
4. been submitted Click the LH button to finish NOTE Please make sure you callin any STATS you have DO NOT ONLINE ORDER STATS 16 Page LabTrack User Manual DC Order How to Stop Scheduled Tests Test Scheduled From E Tol E The Window Shows the Next 7 Days by Default HARRIS MICHAEL GOLDE Basic Metabolic Panel QUIJANO NORMA PT Prothrombin Time HARRIS MICHAEL GOLDE CBC OCP T 7 TSH RPR PATIENT ONE DEMO A HARRIS MICHAEL GOLDE Complete Blood Count ANDERSON MICHAEL PT Prothrombin Time ANDERSON MICHAEL Comprehensive Metabolic Profile HARRIS MICHAEL GOLDE C Reactive Protein Cardiac Inflamation HARRIS MICHAEL GOLDE Basic Metabolic Panel PATIENT ONE DEMO A ABO Rh Typing HARRIS MICHAEL GOLDE Basic Metabolic Panel Welcome DEMO ACCT MCL with MCL GOLDEN RETREAT VILLAGE Ill Clear Search 09 26 2011 10 0 2011 09 2 2011 10 2 2011 09 28 2011 10 26 2011 10 26 2011 09012011 09 29 2011 09 30 2011 09 26 2011 Show Next 7 Days 110712011 110712011 110712011 11092011 11092011 11092011 11 09 2011 11102011 11102011 1171172011 11142011 The DC Order tab will automatically show the next 7 days of scheduled tests If you want to see the next 7 days of scheduled test press To search for a specific patient test or date ranges you can fill the corresponding blanks and press the button Example will search for patient by the last name of Spencer Test Scheduled From
5. blanks and press the button To view fax 1 result click on the or the MEM button To view fax more than one result at a time you can click on the check box to select the test result View Selected and then click on to view all those results You can also Fax multiple results by clicking Fax Selected on the button To print any result you just have to go to the print option on Adobe Reader To select all the results showing on your search click on the LI All check box To start a new search click on Clear search and then you can start all over To show everything press the _Showa button 19 Page LabTrack User Manual Results This is an example of how our results look like MCL Patient SHAWN SPENCER Sex Ni DOB 03 03 1944 Patient 237937 Room 123A Report Date 11 21 2011 Member Wing pil MED CENTER LABS ae 800 661 4490 2525 West Belfort Suite 197 Facility MCL GOLDEN RETREAT VILLAGE II Houston Texas 77054 5099 Phone 702 386 5397 Fax 713 838 9540 CLIA Number 45D1052675 MCL Chent 5000 REPORT CONTAINS PANIC VALUE Comprehensive Metabolic Profile Collected 11 21 2011 05 50 AM Resulted 11 21 2011 10 25 AM PARAMETER RESULT UNIT REF RANGE 11 06 11 06 50AM Chemistry Profile nlvlol 135 149 136 3 0L mMol 3 5 5 5 3 4 PANIC VALUE called critical to Jane Doe LVN 11 21 11 at 10 23 am FA Chloride 104 mM
6. is a patient who has diseased click on the Click to DC Patient button to mark the patient as diseased on the system 10 Page LabTrack User Manual Order Labs Order Tests for Patients 1 Ordering Routine Labs Order Labs pacity SY Rooms Use the Residents Tab to Maintain the Doctors and Diagnosis 1 The Order Labs tab is where you will be ordering new next day tests for your patients or schedule future tests 2 The first step is to search for your patient either by Last Name First Name and Date of Birth or simply press search and scroll down through all the patients Resident Lookup Double click the resident below Birth Date 5 Retry Search e Select Patient 3 Double click on the resident you want and press the o Select Pati 4 After you have found your patient make sure all the information for the patient is correct 11 Page LabTrack User Manual aja Add Test 5 Now press the tere button to add a new test for this patient You will see this popup box Test Lookup Enter Test Number orAny Part of Test Name Po sam Tests to Order CBC Complete Blood Count PT INR Prothrombin Time Add Test Comprehensive Metabolic Profile 7 Basic Metabolic Panel WA Urinalysis with Microscopic M Remove Test Culture Urine TSH To select a test double click the line with the test or select the ts test and click Add Test raer LIS amp f Refresh Tes
7. 11 22 2011 4 Today s Orders Todays Orders The EB Tocays orders button will pull the same report as the Standing Orders but with today s date This report is usually used by our Phlebs before the morning route 5 Infection Control Infection Control f P sad a Pressing the button will generate a report listing every patient in your facility that has a history of infection This option will prompt you for a date range You can pick 1 of the 3 following options Please Make a Selection 30 Days Prior to Last Infection Prior Calendar Month Choose Date Range 30 Days Prior to Last infection It will do 30 days before the last time one of your patients had an infection Prior Calendar Month Last Full Month Example The Month of November if today is December Choose Date Range It will ask you for a date range This report will be in a table form b Previous run reports during this session will appear on the right hand side of the screen Just double click the line that corresponds to the report that you would like to recall 23 Page LabTrack User Manual 6 Report Tests Ordered Tests Ordered Open Orders standing Orders Tests Ordered Infection Map Infection Control f er a a The EEE button will generate a report listing every patient in your facility that has a history of infection just like the Infection Control button but it will also display a color cod
8. IENT 5 PATIENT 6 PATIENT 7 DATE 11 23 2011 11 23 2011 11 23 2011 11 23 2011 11 22 2011 11 21 2011 11 21 2011 PENDING TESTS PT Prothrombin Time Complete Blood Count Comprehensive Metabolic Profile PSA Free and Total RBC Folate Urinalysis with Microscopic Lipoprotein Electrophoresis 3 Standing Orders Standing Orders a The m button will prompt you to select a date range Please Enter Date Range Start Date 44 24 2011 November 1 2 f amp 9 3 14 15 16 17 21 22 23 24 20 29 30 22 Page LabTrack User Manual b After selecting a date you will see the Scheduled Test Report which looks very similar to the Test Ordered Report This is what you ll see Scheduled Tests Report For Dates Between 11 21 2011 and 11 23 2011 Your Nursing Home ALL STATIONS Resident Test Frequenc Start Date Scheduled Date PATIENT 1 PT Prothrombin Time Weekly 11 14 2011 11 21 2011 PATIENT 1 PT Prothrombin Time One Time 11 23 2011 11 23 2011 PATIENT 2 PT Prothrombin Time One Time 11 23 2011 11 23 2011 PATIENT 3 PT Prothrombin Time Daily 11 18 2011 11 21 2011 PATIENT 3 PT Prothrombin Time Daily 11 18 2011 11 22 2011 PATIENT 3 PT Prothrombin Time Daily 11 18 2011 11 23 2011 PATIENT 4 Complete Blood Count Weekly 11 22 2011 11 22 2011 PATIENT 4 PT Prothrombin Time Weekly 11 22 2011 11 22 2011 PATIENT 4 Basic Metabolic Panel Weekly 11 22 2011 11 22 2011 PATIENT 4 PTT Thromboplastin Time Weekly 11 22 2011
9. LANGA TIM Username FERDY ALEMAN Password LABS MED CENTER Cell Phone LOGAN PAULINE Cell Carrier MCL DEMO ACCT Wing MCLUCAS BILL MILLER JEFF C Send Email Alerts for Panic and STAT MILLER JEFF Mm Send Text Alerts for Panic and STAT 0 O Active O Inactive of Save Create New User Build Halls The Admin tab is where your administrator will add and edit users to the system Create New Us To add a new user press the T button on the bottom of the screen and the cursor will automatically move to the first blank Last Name Complete all the blanks on the screen and when you are finished press the ef Save button To the left of the screen you can pick any current user and change any field at the right You can also click on Active 3 Inactive to activate or inactivate their account You will not be able to delete users just make them inactive 25 Page LabTrack User Manual 2 Build Infection Control Map Tres a You can build the halls for the Infection Control Map when you click on the Et Build Halls button You will see a screen like the bottom image Client 5000 Add New Hall Hall Names DFW HAWKS JWMTEST a Click Add New Halls to add more Halls Eid Double Click Hall name to view room Definitions or Click Edit Hall to view the room Definitions also Edit Hall b You can add a new Hall by clicking on the Add New Hall bu
10. Reports tab is where you print reports which will help you have a wider view of what is ordered or pending 1 Test Ordered S Tests Ordered a a a If you press the L mm is button you will get a Please enter Date popup Building Report Means that the application is searching for your report information 4 November 2011 T F 5 12 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 21 Page LabTrack User Manual b Select the date on which you want to run the Test Ordered report This is what you ll see Ordered Tests Report For Dates Between 11 22 2011 and 11 22 2011 Your Nursing Home ALL STATIONS Resident CCB iRoomf Test StatDte StopDate Frequency Days Date Ordered 11 22 2011 Patient 1 11 03 1918 117A Complete Blood Count 12 12 2011 Semi Annual MO Ordered By dmarshall Comments Patient 2 03 20 1912 302A BNP Brain Natriuretic Peptide 11 25 2011 O FR Ordered Bv sdavis Comments Patient 3 02 23 1918 616B Basic Metabolic Panel 11 23 2011 0 WE Ordered By aperry Comments Patient 4 10 30 1913 217B PT Prothrombin Time 11 28 2011 07 28 2014 Weekly MO Ordered By smannel Comments 2 Open Orders By pressing the button you will open the Open Orders report This is what you ll see OPEN ORDERS FOR YOUR NURNSING HOME ALL STATIONS ID 230162 236252 230915 240612 232656 232961 230914 NAME PATIENT 1 PATIENT 2 PATIENT 3 PATIENT 4 PAT
11. ed MAP of the facility where you have infections This option will prompt you for a date range You can pick 1 of the 3 following options Please Make a Selection 30 Days Priorto Last Infection Prior Calendar Month Choose Date Range 30 Days Prior to Last infection It will do 30 days before the last time one of your patients had an infection Prior Calendar Month Last Full Month Example The Month of November if today is December Choose Date Range It will ask you for a date range This report will look similar to the image below For Dates between 01 NOV 2013 and 30 NOV 2013 100 Hall 102B 104B 1076 111B 113B 115B 117B 119B 121B 102A 107A 109A 111A 113A 115A 117A 119A 101A 105A 106A 108A 110A 112A 114A 116A 4204 122A 105B 1068 108B 128 114B 116B 118B 1228 1044 STAPHYLOCOCCUS AUREUS CAIN VALLI 11 04 2013 1044 KLEBSIELLA PNEUMONIAE CAIN VALLI 11 22 2013 10968 PROTEUS MIRABILIS MONTGOMERY 11 18 2013 NEKENITH 1184 ESCHERICHIA COLI PRIETO ISIDRO 11 15 2013 123B KLEBSIELLA PNEUMONIAE YOUNG MARY 11 07 2013 b Previous run reports during this session will appear on the right hand side of the screen Just double click the line that corresponds to the report that you would like to recall 24 Page LabTrack User Manual Admin Manage Users 1 New Users 1 2 Last Mame BORNE CLAY First Name HARRIS MICHAEL Email ANDERSON MIGHAEL Usernam BER
12. es regarding patients and results In this tab you can also comment on any changes you would like to include on the following software versions of LabTrack Online as well as any observations you have on the current version by clicking on the Report a Web Problem button 5 Page LabTrack User Manual Doctor Physicians Information Lookup Doctor Add New Docior Doctor Name snme TT ay sae Ld A DO o o The Doctor tab is where you will be adding new doctors from your facility Add New Doctor To add a new doctor press the button on the top of the screen and the cursor will automatically move to the first blank First Name Complete all the blanks on the screen and when you are finished press the Save button To cancel the new doctor entry you can press the button and everything will be cleared Lookup Doctor To lookup a Doctor press the lt button and search the doctor by Last Name First Name or simply scroll down Doctor Lookup EnterAny Part of Diagnosis Name BLANCA GRAY BURTON SHAWN CHESBRO BYRON DANNY LEE DUBBERLY 6 Page LabTrack User Manual Resident How to Login Rome rirstuame SS Y 07 E marenm _ ly sname Sd O 3 Click to DC Patient Y Save Clear enterinsurance information Maintain Schedules The Resident tab is where you will be adding new residents f
13. est or delete a scheduled test 14 Page LabTrack User Manual 2 New Patient Orders 1 There is a very quick option to order first time test for new patients If you click on the w New Patient Orders button you will see a popup screen just like below CJ All L L L L al L L m L L Order Selected Test Basic Metabolic Panel CEC Complete Blood Count Comprehensive Metabolic Profile Hemoglobin Ade Lipid Profile Magnesium Serum Phosphorus Serum PT INR Prothrombin Time Prealbumin TSH UA Urinalysis with Microscopic 0 of 11 Tests Selected The Selected Tests will be Ordered with a One Time Frequency 2 Here you can click on the check marks to select the test you want to run for that first time patient 3 You can always click on the M Al check mark to select all the test This list is customized for our clients Talk to your ADON and to Med Center Labs to have this list customized to your needs Order Selected Test After selecting all the test you want to order click on the button Now you can select a date when these test should be done Every one of this test will be scheduled as a one time test Scheduler What Date do you want these Tests to be Ordered 9 Select 15 Page LabTrack User Manual 5 After picking a date click on the Select button The Selected Test Codes Have Been Submitted Directly to MOL for Processing 6 Your order has
14. k On Line Requirements Software requirements a You should have one of these browsers e e o Internet Google Safari Mozilla Explorer Chrome Firefox b You need to have Adobe Flash Player 10 or newer j c You also need Adobe Reader X be Or Newer 3 Page LabTrack User Manual Website How to Login Visit our website at https www medcenterlabs com and click on CLICK HERE TO LOGIN LabTrack On Line set Results Order Tests Schedule Tests Add Residents and Doctors Click here to Login CLICK HERE TO SETUP NEW USERS Did you Know you can add your own users Call 800 661 4490 to get started LabTrack On Line Login LabTrack On Line Login x User Account Number fF O Please disable any popup blocker prior to entering site Version 3 00 Every home has a User Account Number just like the one used to see results Type you User Account Number User Name and Password or talk to you administrator to acquire one 4 Page LabTrack User Manual Dashboard Latest Panic Results Dashboard Panic Values Last 30 Days Resident Name Test General Comments Reply To Email Submit Comments s Report a Web Problem Welcome with MCL GOLDEN RETREAT VILLAGE Ill The first tab you see when you login is the Dashboard tab Dashboard is a place where you can see panic values results for the last 30 days Under General Comments you can include a comment about any issu
15. ol L 98 107 106 Carbon Dioxide 27 5 mMolL 21 31 26 7 Glucose 81 mg dl 70 110 71 Urea Nitrogen 9 mgd 5 25 5 Creatinine 1 1 mg dl 0 6 1 5 1 1 8 0 ng a 8 240 of Total Bilirubin 0 4 mg dl 0 3 1 0 0 7 Total Froteir vl g i 34 09 54 Albumir l gm 3 5 5 7 1 9 Alkaline Phos 90 U L 34 104 a6 GO PE 14 a Calculations Anion Gap 5 0 9 BUN Creat Ratio 9 30 5 A G Ratio 0 2 122 2 0 5 Osmolarity 264 258 280 267 Lab information information from the lab where your results are processed Patient Information information from the patient in your residence Warning red letters warning to call your attention on critical values Gold every panic value is highlighted in gold Previous Results the history of past test is displayed to the right last 2 tests ves Ts PREVIOUS RESULTS 11 03 11 02 49PM 137 3 2 104 26 4 91 3 1 2 0 3 0 6 57 2 0 ag 13 a 10 3 0 5 269 20 Page LabTrack User Manual Reports List of all the Reports Select a report below for viewing or printing Tests Ordered Open Orders standing Orders de pr Today s Orders dim PR Infection Control ei Infection Map en Previous run reports during this session will appear on the right hand side of the screen Just double click the line that corresponds to the report that you would like to recall Welcome DEMO ACCT MCL with MCL GOLDEN RETREAT VILLAGE Ill The
16. rom your facility _ Add New Resident 1 To add a new resident press the button on the top of the screen and the cursor will automatically move to the first blank First Name am Birth Date 03 0311944 Age gle Name is condor woo I LastName SPENCER Wing NORTH m Assigned Doctors Click to DC Patient e Save gt Enter Insurance Information Maintain Schedules 7 Page LabTrack User Manual Add 2 After you have added the patient s information click on the tp Aca button to add a diagnosis and a doctor to that patient Diagnosis Lookup x Enter Any Part of Diagnosis Name 477 9 AALTERAATION OF CONSCIOUSNESS ABCESS VULVA ABDOMINAL AORTIC ANEURYSM ABDOMINAL DISTENTION 3 To add a Diagnosis type any part of the diagnosis name or scroll down through all the tests If you have more than one diagnosis for a patient simply press the a aa button again and add more diagnosis codes If you want to remove a wrong diagnosis just press LX Doctor Lookup Enter Any Part of Doctor s Name BLANCA GRAY L BURTON SHAWN CALICA FRANCISCO CHESBRO BYRON DANNY LEE DUBBERLY 4 To add a Doctor type any part of the doctor s name or scroll down through all the doctors If you have more than one doctor for a patient simply press the a aaa button again and add more doctors If you want to remove a wrong doctor just press LH ES 5 After adding the diagnosis and doc
17. t List 6 To add a test type any part of the test s name and press JB search or scroll down through all the tests After selecting the test you can either double click on it to add it to the Tests to Order list at ae Add Test the right or you can click on the ren button After you add all the test you want to order Order List l you can click on the A order List button to continue adding different frequencies to the tests SM Remove Test 7 You can also use the button to remove a test you don t want and the amp Refresh Test List button to refresh the list Scheduler Comprehensive Metabolic Profile O Annual Bi Monthly O One Time O Semi Annual O Weekly Special O Every 4 Months Bi Weekly O Quarterly Daily Monthly Multi Day O Next 8 Now choose how often you want the test to be done In this case it will be a monthly test After selecting one option click LO Nex 12 Page LabTrack User Manual Scheduler Comprehensive Metabolic Profile Sunday 01 01 2012 Test Starts On 04 01 2012 y sunday 02 05 2012 Test Ends On fs Sunday 03 04 2012 Sunday 04 01 2012 LI NPO Sunday 05 06 2012 Back 9 In this example will start the test on New Year 01 01 2012 with no ending date You can also check the LI NFO box if you want the patient to be fasting As you can see at the right you can scroll down and see all the scheduled dates for this test
18. tor it is very important you press hs lnautange int o to add the patient s Insurance Information 8 Page LabTrack User Manual Primary Insurance Secondary Insurance Pocpmumder oeger 0 croupmumber romper Insurance company nsurance company wows AA ms 1 avs sm 1 mus wes remo remo E nsurea adress surrande ms Do sm 1 6 Complete all the information above and when you are finished press the Resident SPENCER SHAWN GUS ID 567890 social Security aak First Name Aa Age madename Cs Gonder wale lg Last Name wing nor Diagnosis Assigned Doctors HIGH RISK MEDICATION HTN NEETA NAYAK Click to DC Patient Maintain Schedules 7 Complete all the information above and when you are finished press the ef Save button 8 To cancel the new resident entry you can press the button and everything will be cleared 9 Page LabTrack User Manual Lookup 9 To lookup a resident press the button and search the resident by Last Name First Name and Date of Birth or simply press search and scroll down through all the patients Resident Lookup You can search with any combination of fields below Last Name First Name Birth Date 10 If you wish to see all of the patient s schedules click on the Maintain schedules button From here you can also edit a scheduled test or delete a scheduled test 11 If there
19. tton To edit a hall way click on the hall way and then click on the Edit Hall button Ciont 5000 Halls Decriptive Name Pd Do not include bed letters A or B 201 a 202 a Put S for Semi Private rooms 2 beds in the room 203 P 204 P Put P for Private rooms 1 bed in the room Example Hal SorP Add New Row Click Add New Row to add more Rooms to Hall E qa c Clickonthel Add New Row button to add a new row Click on the save Hall button to save the hall way 26 Page
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