Online Drinking Water Notifications
Contents
1. Enter a numeric result into the Result field If applicable check the Exceeded In last 12 months checkbox Enter Recent details of raw water Click the Add this parameter button to tabulate the parameter details you have just entered The parameter details should appear in a grid below the Add this parameter button Proceed by clicking Next or alternatively enter details of a second parameter if required The Add this parameter button must be clicked after details are entered for each parameter in a multi parameter notification e g E coli and Coliform Bacteria Multiple Parameters In most instances only one parameter can be added to a notification There are some exceptions to this rule for particular groups of parameters whereby more than one parameter of the same group can be added to the notification Currently these groups are Microbiological Metal and Pesticide parameters Chlorine Levels lf a parameter is selected that requires information to be filled in regarding Chlorine Levels then the Chlorine Levels field will be enabled and will also be a required field If not enabled this field can be ignored Additional Details lf a parameter is selected that requires additional details to be filled in then the following fields will be enabled Chlorine monitor alarm Yes No Duty amp standby chlorine dosing Yes No Flow proportional dosing Yes No Dosing linked to chlorine residual Yes No2. Enter the Population affected This cannot be greater than the population served You can also set the Population affected to be the same as the Population served by clicking the Copy from population served button Select the Sample date Select the Sample Type This can be one of the following Audit Check Operational or Investigative Enter the Sample location Maximum of 250 characters Select the Source water type from the dropdown list Enter a Source water name or names Page 5 of 21 Online Drinking Water Notifications website user manual Supply Details All Fields Required Sanitary authority Wexford County Council Supply name Please Select VM Supply code Population served Population affected numeric Copy from population semed Sample date 06 12 2012 Sample type Please Select e n n 250 Characters Remaining Source water type Please Select e Source water name s Po Parameter Details At least one parameter must be added to a notification before it can be submitted to the EPA To add a parameter fill in the fields in the parameter section as follows Select the relevant parameter from the Parameter dropdown list Inadequate disinfection Precautionary no exceedance confirmed and Other are included in the parameter dropdown list When a parameter is selected the parameter Limit range will be displayed e g O 100 The Parameter Units will also be displayed
3. Advisory Notice Parameter and Precautionary If available paste a link to the relevant page of the Local Authority website where the notice is available into the Notice hyperlink field select the Date issued date This field is required and the date cannot be greater than today s date Select a Date rescinded date if appropriate select the relevant parameter from the Parameter dropdown list This field is required Check the checkbox for Precautionary if appropriate Select a Likely cause from the dropdown list Fill in the Additional info field Fill in the mmediate action taken to inform protect consumers field Fill in the Immediate corrective action taken field Page 9 of 21 Online Drinking Water Notifications website user manual Actions amp Notices Fields Required Notification under regulation please Select e More Info Has the HSE been consulted F Boil notice issued F Advisory Notice Issued F Likely causes Blea se Select l 7 Additional info a 500 Characters Remaining Immediate action taken to g inform protect consumers 500 Characters Remaining Immediate corrective action A taken 500 Characters Remaining Page 10 of 21 Notified By Online Drinking Water Notifications website user manual Enter the details for this section as follows Select a contact title from the dropdown list Enter a contact forename Enter a contact surname Enter the cont
4. All fields required Sanitary Authority Wexford County Council F Username password E Forgot my Password Change my password Warning Inactive account Please contact the EPA Admin for more infomation Page 4 of 21 Online Drinking Water Notifications website user manual Drinking water notification history After successfully logging in the Drinking water notification history page will be displayed B ss Home Contact us Site Map EPA Maps View Cart Environmental Protection Agency What We Do Environment in Focus Research amp Education News Centre Downloads About Us You are here Drinking Water Notification Histo Drinking Water Notification History Note The Drinking Water Notification History page for your Water Service Authority now lists all open notification files both those notifications entered via the On line Drinking Water Notification System since its launch on 02 08 2011 and notifications from prior to this date that were notified by e mail to drinkingwater epa2 ie All new notifications should be entered via this system Notifications for an exceedance on a supply that has a file open below for that parameter and that supply should be added to the file below More information on how to use the system and notify exceedances is available at link The list below should comprise all open notification files for your Water Service Authority However files opened by your inspector for an audit
5. fields required Sanitary Authority Please Select LS Username Ee Email address for the EE new password to be sent to Page 2 of 21 Online Drinking Water Notifications website user manual Changing your password If you wish to change your password you can do so by clicking the Change my password link D gt Cpa Environmental Protection Agency Home Contact us Site Map EPA Maps View Cart What We Do Research amp Education News Centre Downloads About Us Drinking Water Notifications by Water Services Authorities under the Drinking Water Regulations ei KH KS u N Change password All fields required Sanitary Authority Please Select Mi Username LT Old Password Lo New Password Le Confirm New a Password Select your Sanitary Authority and enter your Username Enter your Old password Enter your New password and Confirm new password Note New passwords must conform to a minimum complexity standard The new password must be 8 characters in length and must contain at least 3 of the following 4 character groups Uppercase characters A z Lowercase characters a z Numerals 0 9 Non alphabetic characters such as or When you have entered all necessary details click the Submit button You can now login with your new password Page 3 of 21 Online Drinking Water Notifications website user manual Locked accounts If you enter incorrect login detai
6. Add Notification Thank you Your Drinking Water Notification has been successfully submitted to the EPA If you have monitoring results for Raw Water then please upload an Excel file containing these results by clicking the button below Alternatively you may return to upload these results at a later stage Return to the History page Note If you try to create a new notification for a scheme that already has an open notification with the same parameters then you will be informed of this and the new notification will not be created Add Notification There is already a file open for the scheme Boolavogue Housing with the parameter Epichlorohydrin Please contact the relevant EPA inspector regarding this open file Alternatively email odwn epa ie Return to the start page Page 12 of 21 Online Drinking Water Notifications website user manual Updating an existing notification To update an existing Notification select the notification from the grid then click the Edit button Select Notification Select notification to edit Notification date 07 09 2012 Initial e Update Notification All fields required Sanitary authority Wexford County Council Supply name Ballindaggin Supply code 3300PUB1390 Sample date 07 09 2012 Sample location test S HSE advice Update Boil notice issued Undate Advisory notice issued Uodate Raw Water Details file Not uploaded Add Additional Notification Upload Raw Water d
7. Contact time mg min litre required field Parameters such as Other Inadequate Disinfection and N A will require completion of the above chlorination fields also Page 6 of 21 Online Drinking Water Notifications website user manual Note Clicking on More Info for explanatory text on disinfection contact time provides the following information The World Health Organisation guidelines recommendation of 30 minutes contact time at a minimum of 0 5 mg l free residual chlorine i e Ct value of 15mg min litre must be achieved in all supplies before water is supplied to consumers This Ct value is arrived at by multiplying the chlorine concentration C at the end of contact time by the effective contact time t value in the absence of site specific Ct calculation Editing a Parameter To edit a parameter that has already been added Select the parameter in the grid by clicking the checkbox beside the parameter Click the Edit button The parameter will be removed from the grid and all its details will be displayed again in the relevant fields above the grid Change the parameter details as necessary and click the Add this parameter button again to add the parameter to the grid Deleting a parameter To delete a parameter that has already been added Select the parameter in the grid by clicking the checkbox Click the Delete button The parameter will be removed from the grid Uploading Raw Wa
8. Online Drinking Water Notifications Website User Manual Version 2 1 6 December 2012 Contents OO CIO MIN BE 2 Forgotten DASSWOl e ennen 2 CHANGING your password sesennnseseennneesenneresrnrrrrorrnrrrnsrnrrreosnnrrrrnnrtrenrnrrrrosnnrrrrnnnnrrennnnenne 3 Beie ae AC eier Bin EE 4 inactive ACCOUIMS ER 4 Drinking water notification history cccceecccecseeeeecseeeeeeceeseeeeseeeeeeeeaeeeeseeeeesseeeeeseaeeeessaeeeessaeeees 5 Entering a NEW notification cccccseeeeeceeeeeeeceeeeeeeneeeeeeceeseeeeeeeeeessaaueeessaeeesaeaeeessaaeeeesseeeesaaeeees 5 SUDY RE UE 5 SCHEI E E 6 CROIN LOV ieee ne oe ee ee ee eee 6 Additonal RT UE 6 Editing AI al ANC E Deleting a parameter orececstan eres aamnncdeniatassvarneetheetnnaseriausiier eatatheeanerticalatiannsiacceenintastiinecieats Uploading Raw Water monitoring results cccceecccceceeeeeeeeeeceeeeeeeeeeaeeeeeeeeaeeeeeessaaeeeees 7 edel EE e we 9 PTS EY E 11 Summary DAJE EE 12 CONMINIMATON e Le E 12 Updating an existing nottficaton 13 P Eege 13 BONOT CO cians mucseutonetanssnacneisaiensaiacrneaneuh ones aieandensussaaciamoevineatonataaananecs S 15 POVEO NOCO sssertcouciecaviarh oes E E E E A S 16 VIEWING an CXISlING e te det BEE 18 Viewing a PDF of the Ted e e EE 18 Entering an Additional NOUNC AUON EE 19 Uploading Raw Water monitoring results ccccceecccceceeeeeeeeeeeaeeseeeecseeeseeeeeseaseeeeessaaeeeeeeeaaaess 21 Online Drinking Water Notificati
9. act phone number Enter the contact email address You can also automatically retrieve your most recently entered contact details from a previous notification by clicking the Retrieve most recent contact details button Notified By All Fields Required Notification date Tithe Forename Surname Contact number Email address 07 09 2012 Retrieve most recent contact details When this page has been completed click the Next button to move to the next step of the notification Page 11 of 21 Online Drinking Water Notifications website user manual Summary page The final page shows a summary of all the details you have entered on the notification Please review all the details for the notification before submitting it If you need to change any details click the Back button to go back to previous steps and change any details as necessary lf you wish to submit the notification click the Finish button Confirmation page When you have submitted the notification a confirmation page will be displayed From this page you can return to the notification history page of the website by clicking the link You can also optionally upload a Raw Water Excel file containing monitoring results See section later for more information on this The new notification which you have submitted should now appear on the list of previous notifications The EPA Reference for the new notification will be pending and will be updated by the EPA
10. ameter from the Parameter dropdown list This field is required Select whether the notice is precautionary or not Once the date issued has been updated it cannot be changed again Click Save then click Close If the advisory notice has been issued but not rescinded in the original notification then you can edit the advisory notice Click the Update button The following page will be shown Advisory Notice Notice hyperlink http waw yournvebsite com Please insert a hyperlink to the advisory notice on your website Date issued Date rescinded Parameter Precautionary Arsenic k Save Close E Select the date that the advisory notice was rescinded and click the Save button The rescinded date cannot be before the issued date Once the date rescinded has been updated it cannot be changed again If the advisory notice has been both issued and rescinded in the original notification then you can only view the notification by clicking View Click the View button The following page will be shown Advisory Notice Notice hyperlink http www yourwebsite com Notice Issued 01 00 2012 Notice Rescinded 05 09 2012 Advisory Notice Parameter Arsenic Precautionary Please contact the assigned inspector to update this information Close Page 17 of 21 Online Drinking Water Notifications website user manual Viewing an existing Notification To view an existing notification select the record by clicking t
11. d Additional Notification button above Click the Add Additional Notification button The new notification page will be displayed If an open file already exists for the Scheme for the same parameter please submit the additional notification by opening the existing file and using the Add Additional Notification button If a closed file already exists for the Scheme for the same parameter please contact your Inspector In all other cases please submit the notification using the fields below Si Supply amp Parameter Details Supply Details All Fields Required Sanitary authority Supply name Supply code Population served Population affected numeric Sample date Sample type Sample location Source water type Source water name s Parameter Details Fields Required Parameter Limit Units Result numeric Exceeded in last 12 months Chlorine levels Wexford County Council E a a M kA 150 op 06 12 2012 Please Select e 250 Characters Remaining Please Select e Please Select Y l Tick if this parameter has been exceeded in the last 12 months Page 19 of 21 Online Drinking Water Notifications website user manual The supply details cannot be changed as they will be the same as those selected for the initial notification The process for completing and submitting an additional notification is the same as for an initial notification Page 20 of 21 Online Drinking Wa
12. e date cannot be greater than today s date Select the date that the boil notice was rescinded The rescinded date cannot be before the issued date select the relevant parameter from the Parameter dropdown list This field is required select whether the notice is precautionary or not Once the date issued has been updated it cannot be changed again Click Save then click Close If the boil notice has been issued but not rescinded in the original notification then you can edit the boil notice Click the Update button The following page will be shown Boil Notice Notice hyperlink http wanw younvebsite com Please insert a hyperlink to the boil notice on your website Parameter Aluminium Sat Precautionary F Save Close Select the date that the boil notice was rescinded and click the Save button The rescinded date cannot be before the issued date Once the date rescinded has been updated it cannot be changed again lf the boil notice has been both issued and rescinded in the original notification then you can only view the notification by clicking View Page 15 of 21 Select Notification Select notification to edit Update Notification All fields required Sanitary authority Supply name Supply code Sample date Sample location HSE advice Boil notice issued Advisory notice issued Raw Water Details file To add an additional notificati Notification button above Click the View bu
13. etails file s To add an additional notification for the same parameter and same supply as this file click on the Add Additional Notification button above First select the notification to be updated from the dropdown list at the top of the page The initial notification will be the one first submitted Additional notifications will be listed in the dropdown list also if they have been submitted See section later on adding additional notifications Only certain fields can be edited on a notification as follows HSE advice If HSE advice was not entered when submitting the original notification then it is possible to enter this by editing the notification Click Update beside HSE advice The following page will be shown HSE Advice All fields required HSE contact HSE contact number Advice from HSE m 500 Characters Remaining Gave Close Enter a HSE contact name contact number and the HSE advice and click the Save button You can also automatically retrieve your most recently entered HSE contact details from a previous notification by clicking the Retrieve most recent contact details button The updated details will be shown Page 13 of 21 HSE Advice HSE contact HSE contact number Advice from HSE Online Drinking Water Notifications website user manual Joe Bloggs 1234567 test HSE Advice saved Please contact the assigned inspector to update this information Click the Close button
14. he checkbox to the right of the grid The record should become highlighted Click the View button to display the details of the notification This is for viewing purposes only and none of the fields can be edited on this page Click Back to return the Notification History page Viewing a PDF of the Notification A PDF version of the notification is available which can be printed saved or emailed as necessary To display the PDF first view the notification as detailed above Click the View PDF button The PDF should open in a new window Note To view the PDF you will need Adobe Acrobat or similar software installed on your PC Page 18 of 21 Online Drinking Water Notifications website user manual Entering an Additional Notification To enter an additional notification select the notification from the grid then click the Edit button Select Notification Select notification to edit Update Notification All fields required Sanitary authority Supply name Supply code Sample date Sample location HSE advice Boil notice issued Advisory notice issued Raw Water Details file Notification date 07 09 2012 Initial e Wexford County Council Ballindaggin S3300PUB1290 07 09 2012 Update Update Update Not uploaded Add Additional Notification Upload Raw Water details file s To add an additional notification for the same parameter and same supply as this file click on the Ad
15. ls three consecutive times then your account will become locked If your account becomes locked you will need to request to have it unlocked by the EPA Enter an Email address where the unlocked account details are to be sent Click the Request Account Unlock button The EPA will be automatically notified of the request and will respond to you via an email when the account has been unlocked You can then login as normal w l Home Contact us Site Map EPA Maps View Cart Environmental Protection Agency TTT 7 About Us lt Environment in Focus Research amp Education News Centre Downloads What We Do Drinking Water Notifications by Water Services Authorities under the Drinking Water Regulations Account Locked Warning Your account has been locked due to 3 unsuccessful login attempts Please enter your email address and click the button below which will request an EPA Admin to unlock your account again Please enter your email address Request Account Unlock Back to Login screen Inactive accounts If your account becomes inactive you will need to contact the EPA administrator Home Contact us Site Map EPA Maps View Cart Cpa Environmental Protection Agency What We Do Drinking Water Notifications by Water Services Authorities under the Drinking Water Regulations RN EECH Environment in Focus Research amp Education News Centre Downloads About Us User login
16. must be one of the following e Regulation 9 1 c e Regulation 10 2 Note For more information on these regulations please click the More Info link beside this field Check the checkbox for Has the HSE been consulted if appropriate If this option is checked then a number of fields will appear below it These are HSE contact HSE contact number and Advice from HSE All of these must be filled in if HSE were consulted You can also automatically retrieve your most recently entered HSE contact details from a previous notification by clicking the Retrieve most recent contact details button Check the checkbox for Boil notice issued if appropriate If this option is checked then a number of fields will appear below it These are Notice hyperlink Date issued Date rescinded Boil Notice Parameter and Precautionary If available paste a link to the relevant page of the Local Authority website where the notice is available into the Notice hyperlink field Select the Date issued date This field is required and the date cannot be greater than today s date select a Date rescinded date if appropriate select the relevant parameter from the Parameter dropdown list This field is required Check the checkbox for Precautionary if appropriate Check the checkbox for Advisory notice issued if appropriate If this option is checked then a number of fields will appear below it These are Notice hyperlink Date issued Date rescinded
17. of a supply which has not had an exceedance notified will not appear in the list below A complete list of open files for your Water Service Authority may be obtained on request from your inspector at any time Alternatively email drinkingwater epa ie Enniscorthy 3300PUB1491 05 09 2012 06 09 2012 DW2012 46 E coli Advisory Open Wexford Tovm 3300PUB1669 04 09 2012 06 09 2012 DW2012 45 Antimony Boil Open L view From this page you can view details of previous notifications edit particular details of an existing notification or create a new notification You can sort the grid by a particular column by clicking on the column title Entering a new notification If an open file already exists for the Scheme for the same parameter please submit the notification by e mail to drinkingwater epa ie If a closed file already exists for the Scheme for the same parameter please contact your Inspector To enter a new notification click the New button on the notification history page The add notification page will be shown The notification is entered in a number of steps Clicking Next will move to the next step Clicking Back will return to the previous step The first step involves entering supply details and parameter details for the new notification Supply Details Enter your supply details as follows Select the Supply name from the dropdown list The Supply code and Population served will be automatically shown
18. ons website user manual Logging in To access the Online Drinking Water Notifications website you will first need to login The login screen will be similar to the form shown below w l i Home Contact us Site Map EPA Maps View Cart Environmental Protection Agency What We Do Research amp Education News Centre Downloads About Us Drinking Water Notifications by Water Services Authorities under the Drinking Water Regulations User login All fields required Sanitary Authority Please Select v Username T Password nn Forgot my Password Change my password Select your Sanitary Authority and enter your Username and Password Then click the Login button Failing to login three consecutive times will result in your account being locked see below Forgotten password If you have forgotten your account password then the password can be emailed to you Click the Forgot my password link Select your Sanitary Authority and enter your Username Enter an Email address where the new password is to be sent Click the Submit button A new password will be created for your account and will be emailed to you shortly eal Home Contact us Site Map EPA Maps View Cart Environmental Protection Agency TT L Environment in Focus Research amp Education News Centre Drinking Water Notifications by Water Services Authorities under the Drinking Water Regulations Request new password All
19. ter Notifications website user manual Uploading Raw Water monitoring results Select Files to Upload Parameter Please Select Select the parameter that the Raw Water Details file relates to Upload file Browse Select the Raw Water Details file Excel files only Upload Back to Edit Notification To upload Raw Water monitoring results first select the parameter that the monitoring results file relates to from the dropdown list This list will only contain the parameter s that were selected when the notification was created previously Click the Browse button and select a file that contains the Raw Water monitoring results Only Excel files can be uploaded Click the Upload button to upload the file Repeat this for any other parameters that require the monitoring results file to be uploaded Click the back button to return to the previous page The uploaded Excel file is available when you view the notification and click the link option beside the Recent Details of Raw Water column in the parameter table Page 21 of 21
20. ter monitoring results If you wish to upload an Excel file containing Raw Water monitoring results then this can be done either at the end of submitting your notification or at a later date by editing the notification Page 7 of 21 Parameter Details Fields Required Parameter Limit Units Result numeric Exceeded in last 12 months Chlorine levels Recent details of raw water Additional Details Chlorine monitor alarm Duty amp standby chlorine dosing Flow proportional dosing Online Drinking Water Notifications website user manual Please Select A EE Tick if this parameter has been exceeded in the last 12 months 250 Characters Remaining 250 Characters Remaining Yes No Yes No Yes No Dosing linked to Chlorine Residual A Yes No Contact time mg min litre e More Info Add this parameter to the notification Click the Add parameter button above to tabulate the parameter details you have just entered Then proceed by clicking Next or enter details of a second parameter if required Parameter Exc In 127 Chlorine Recent Details of Units Limit Result Months Levels Raw Water Precautionary no exceedance confirmed o False test test Page 8 of 21 Online Drinking Water Notifications website user manual Actions amp Notices Enter the details for this section as follows Select an option for the Notification under regulation from the dropdown list this
21. to return to the Update notification page Once HSE advice has been entered it is not possible to change this again If you need to change HSE details or advice you will need to contact your EPA inspector directly Select Notification Select notification to edit Update Notification All fields required Sanitary authority Supply name Supply code Sample date Sample location HSE advice Boil notice issued Advisory notice issued Raw Water Details file Notification date 07 09 2012 Initial Wexford County Council Ballindaggin S300PUB1390 07 09 2012 test a View Update Update Add Additional Notification Upload Raw Water details file s To add an additional notification for the same parameter and same supply as this file click on the Add Additional Notification button above To view the HSE details again click View Page 14 of 21 Online Drinking Water Notifications website user manual Boil Notice If no boil notice has been specified in the original notification already then you can add a boil notice for the notification Click the Update button The following page will be shown Boil Notice Notice hyperlink Po Please insert a hyperlink to the boil notice on your website Date rescinded Parameter Please Select ail haa ey E Save Close Enter the website address for the boil notice Select the date that the boil notice was issued This field is required and th
22. tton The following page will Boil Notice Notice hyperlink Notice Issued Notice Rescinded Boil Notice Parameter Precautionary Please conta Advisory Notice Online Drinking Water Notifications website user manual Notification date 07 09 2012 Initial Wexford County Council Ballindaggin S300PUB1390 07 09 2012 Add Additional Notification Upload Raw Water details file s on for the same parameter and same supply as this file click on the Add Additional be shown http www yourwebsite com 06 09 2012 07 09 2012 Aluminium ct the assigned inspector to update this information If no advisory notice has been specified in the original notification already then you can add an advisory notice for t he notification Click the Update button The following page will Advisory Notice Notice hyperlink Date issued Date rescinded Parameter be shown PO Please insert a hyperlink to the advisory notice on your website B Please Select Save Close Precautionary F Enter the website address for the advisory notice Select the date that the advisory notice was issued This field is required and the date cannot be greater than today s date Page 16 of 21 Online Drinking Water Notifications website user manual Select the date that the advisory notice was rescinded The rescinded date cannot be before the issued date Select the relevant par
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