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Exhibitor Manual - AIAA SciTech Forum and Exposition

1. 16400 joweoremamwwteleame 16400 sw savann Booth Number City State Email Address Zip Code Country Contact Name Telephone Fax arata expositions inc 4104 1 6 mcleoad road orlando fl 32811 phone 407 422 3636 fax 407 839 5929 www arataexpo com CUSTOM FURNITURE SciTech 2015 page 2 of 4 All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CODE QTY ITEM DESCRIPTION GROUP SEATING soe JrusnchaiReawnte __ 2600 sce Panton sige Grainne mo New CrarOnyamape Back 16200 169 scc Fusion craneae 1280 2500 sco JFesescarermenwnte 2500 __ KE sc jeewercravGrey Gone 880 sca erener creron scs Tit xecuve craras onek 2800 co 3 200 Luxor Guest Chair Black Leather 319 00 Altura Guest Crepe 284 00 C85 vista Chair Black Chrome Legs 6
2. sx vem Pose s edema d x 36 w x 420 white gorey gba soo Pedesiar 1e axi wx42h when seyn s2800 s 1 SPECIAL DRAPERY SKIRTING De Han pectin foon 855 min m _ nen 855 min sue s ss j esee so sa CHECK COLOR BELOW LJ Blue Lj Burgundy Black _ Red Silver Purple J White Furniture Total If item colors are not selected in advance AEI will do so at no risk 7 Toa Discount Deadline December 19 2014 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard price applies to orders received after the deadline Items cancelled after move in begins will be charged at 100 of the published price Absolutely no credits will be issued after show closing Standing on rental furniture is prohibited Arata Expositions Inc cannot be responsible for injuries or falls caused by improper use Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax t itions inc ao a DISPLAY TABLES orlando fl 32811 hone 407 422 3636 5 SciTech 2015
3. NOTE Overtime arrival charges may be applicable Please refer to the Arata Expositions Inc Please refer to Arata Expositions Material Handling Rate Schedule forms for surcharges DESCRIPTIONS OF RATE CLASSIFICATIONS CRATED Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required SPECIAL HANDLING Material delivered by a carrier in such a manner that requires additional handling Please refer to the Special Handling Definitions outlined in the manual UNCRATED PAD WRAPPED Material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks Total Warehouse Shipments Total Showsite Shipments Material Handling Total Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax AV14d LON Od 1VIH31VIN LISIHX3 S334 GIOAV OL 7102 61 YAEINSOAC OL HOldd J9VHOLS 803 11826 uo Tol 8717017 5 5 ejeJe 0 9 GLO HOSLIDS HLOOd ANVdlINOO dO AWVN OL KINO SLN3IWdIHS JINVAAV 803 LON Od 1VIH31VIN LISIHX3 S334 OL 7102 61 YAEINSOAC OL HOldd J9VHOLS 803 LL8ZE 13 peog J09715IN 1 suomnisodxeo 0 9 HOALIOS
4. m C1 A J O R C2 OI OT oo SII DI OT MI_ WTP O gt 355 ale O Booth Number City State Email Address Zip Code Country Contact Name Telephone Fax arata expositions inc 4104 1 6 mcleod road orlando fl 3281 1 phone 407 422 3636 fax 407 839 5929 www arataexpo com CUSTOM FURNITURE SciTech 2015 page 3 of 4 All materials are on rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CODE QTY ITEM DESCRIPTION PRICE COMMUNAL BAR CAF AND COCKTAIL TABLES Bar ___________58000 __ Grommet Holes 58000 BasbewmteTp _____________58000 __ Top Grommet Holes 58020 esos __ 6 Grommet Hoes 46600 CODE QTY ITEM DESC
5. TABLES ZTF XTM 30 ZTK 36 ZTP 218 30MHSC 36 SAMPLE BAR SETS CAF TABLES Standard Black Base 30 Round 29 H ZTK Maple Top ZTJ Graphite Nebula Top 30MHSC Mahogany Top ZTF Metallic Silver Top ZTB Brushed Red Top ZTC Brushed Blue Top Standard Black Base 36 Round 29 H ZTP Maple Top ZTN Graphite Nebula Top ZTM Grey Nebula Top Tulip Chrome Base 30 Round 29 H XTK Maple Top XTJ Graphite Nebula Top 30MHTC Mahogany Top XTF Metallic Silver Top XTB Brushed Red Top XTC Brushed Blue Top Tulip Chrome Base 36 Round 29 XTP Maple Top XTN Graphite Nebula Top XTM Grey Nebula Top 115 TRAINING ROOM CP5 PO1 BOOKCASES amp PRODUCT 14 DISPLAYS PMB36 UTILITY CHAIRS TRAINING ROOM PO1 Lecturn Podium Cherry CP5 Computer Table Graphite Nebula Sos OD AZA PO3 Kiosk Black Maple 24 L 21 D 42 H WD2 Writing Desk Graphite 48 L 24 D 30 H BOOKCASES amp PRODUCT DISPLAYS Plastic Pedestal Black PMB36 24 24 D 36 H PMBA2 24 24 D 42 H 6 Bookcase Mahogany 7 BC7 Bookcase Granite nb 5 PDL Locking Door Pedestal Black Z2 2 Etagere Black 0 ET1 Etagere Pewter SET SY UTILITY CHAIRS SY1 Altura Steno Chair Black Crepe 25 L 26 D DF1 Altura D
6. E fisson craro wemwesncrarugrege 582 ___ see verons E Lem EE E 18800 rvacrrareucenowane Madrid Chair Black Leather 688 00 BeW Madrid Chair White Leather 688 00 Company Name Street Address CODE QTY ITEM DESCRIPTION CLUB OCCASIONAL MEETING CHAIRS CONTINUED ocu ___ espresso Meeting Char 17000 raue Meeting Cha 5 Vie Cube Otomanreen viny _ 12000 wes cete GtomaniPi vinyl 2000 wes Cuse GtomaniRed 120 00 wes Vive Cuse Gtomanivetow vir 120 00 ws Cuse OtemawGotrenze 12000 Vee otomamenameagne Vi 12000 vaos Vee Cube Otomanvorenge vi 12000 puzzesw Puzz Benen oromere 28400 ors Sour Beach wedge oromanPar Suede 22100 Square otomanvteteane 30400 Jaeren tomanwnie Leather 34000 suare Otomanlack Leather 20400 om Benen nomaro Learner U 34000 om Round Gromantlack Leather 38500 frer Round GromanWhte Leather 38500 coz joreeotomawBackWhteleamer 53200 cce oreeotomavBakieaer 55200 cow erae oromani teater 5600
7. HEREUNDER ARE BASED ON THE VALUE OF THE MATERIAL HANDLING SERVICES AND THE SCOPE OF AEI LIABILITY AS SET FORTH ABOVE 5 PACKAGING shall not be responsible for damage to uncrated material material improperly packed concealed damage pad wrapped or shrink wrapped materials glass breakage or carpet in bags or poly Additionally AEI shall not be responsible for crates and packaging that are unsuitable for handling in poor condition or have prior damage Crates and packaging should be designed to adequately protect contents for handling by forklifts and similar means 6 INSURANCE CLAIMS The exhibitor must report the damage or loss at the AEI service desk at show site and complete our paperwork documenting the incident Failure to complete the proper paperwork at show site will result in the claim being waived The exhibitor must submit any written claim for loss or damage within 30 days of the close of the show on which the loss or damage occurred or the claim shall be considered waived No suit or action shall be brought against more than one year after the cause of action accrues es i MATERIAL HANDLING orlando fl 32811 phone 407 422 3636 SciTech 2015 fax 407 839 5929 www arataexpo com LIMITS OF LIABILITY page 2 of 2 7 INBOUND SHIPMENTS After the exhibit materials are placed in the booth will not be responsible for condition count or content Please remember that there may be a lapse of time
8. 91935000 Actual Panel Sizes 9 38 125 x 92 875 4 38 125 x 38 875 8 12 625 x 38 875 8 18 5 x 38 875 4 38 125 x 19 25 8 20 x 27 5 doors Header e 2 116 875 x 20 875 2 86 25 x 20 875 Please DO NOT place any text from all finished edges for panel insertion Files must be setup with gt Bleed T 1 COMPANY NAME Discount Deadline December 19 2014 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Please add 796 tax Orders received after this date will be assessed an additional 50 charge Cash company check wire transfer and or credit cards 20 x 20 Standard Carpet Installation and Dismantling Labor 4 Counters PACKAGE 6 Actual Panel Sizes 4 26 625 x 38 875 4 60 625 x 38 875 4 26 625 76 75 4 29 75 x 76 75 4 29 75 x 38 875 12 18 5 38 875 8 20 x 27 5 doors Header 4 116 875 x 20 875 accepted Items cancelled two weeks prior to move in will be charged at 50 of the original price No refunds will be made on custom accessories ORDER road RENTAL BOOTHS orlando fl 32811 phone 407 422 3636 SciTech 2015 fax 407 839 5929 www arataexpo com page 4 of 4 All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is respon
9. Electrical requirements Package rental price does not include electrical hook up 5 labor to install clip on lights Please order your electrical outlet for the rental exhibit and 7 Sales Tax BEDS UE any other electrical requirements including labor directly from the electrical contractor The electrical order form is included in this service manual Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax M MEUM DISPLAY CASES orlando fl 3281 1 phone 407 422 3636 SciTech 2015 fax 407 839 5929 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders FULL VIEW DISPLAY CASE Long Ful View Display Case 595 00 773 50 5 Long Full View Display Case 595 00 773 50 4 Long Full View Display Case 595 00 773 50 HALF VIEW DISPLAY CASE Long Half View Display Case 595 00 977350 6 5 Long Half View Display Case 595 00 577350 F 4 Long Half View Display Case 595 00 773 50 QUARTER VIEW DISPLAY CASE 6 Long Quarter View Display Case 595 00 77
10. tOMPANY IAME PACKAGE 5 330 00 Actual Panel Sizes Q 6 38 125 x 92 875 0 2 18 5 x92 875 2 38 125 x 38 875 4 18 5 x 38 875 4 20 x 27 5 2 38 125 x 9 25 Header 2 77 625 x 11 875 2 29 75 x 11 875 1 38 125 x 11 875 Please DO any text 12 from all finished edges for panel insertion Files must be setup with 72 Bleed 10 x 20 Standard Carpet Installation and Dismantling Labor 2 Credenzas CN eut zr PACKAGE 6 10000 A Actual Panel Sizes 6 38 125 x 92 875 2 18 5 x 92 875 e 2 38 125 x 38 875 2 29 75 x 38 875 4 20 x 27 5 doors 2 38 125 x 9 25 Header 3 38 125 x 11 875 2 29 75 x 11 875 Discount Deadline December 19 2014 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Please add 7 tax Orders received after this date will be assessed an additional 50 charge Cash company check wire transfer and or credit cards accepted Items cancelled two weeks prior to move in will be charged at 50 of the original price No refunds will be made on custom accessories ORDER EARLY itions inc ib m add RENTAL BOOTHS orlando fl 32811 phone 407 422 3636 SciTech 2015 fax 407 839 5929 page 3 of 4 www arataexpo com 20 x 20 Standard Carpet Installation and Dismantling Labor 4 Counters PACKAGE
11. worker hours over 40 will be considered overtime and charged at the rate of time 12 gt In the event Gaylord Palms Security cannot fill the required shifts with Gaylord Palms Personnel the Security Department will be required to hire staff from an outside agency The staffing fees will be at the standard rate gt Subject to 7 Sales Tax Security Personnel Begin Time End Time Security Personnel Hourly Rate Office Use Only Charg es ELO Subtotal 7 lax TOTAL Marriott Confidential and Proprietary Information BOOTH LAYOUT Fax or Mail to Gaylord Palms Resort amp Convention Center Attn Exhibit Service Representative GAYLORD PALMS 3208 Gaylord Way Kissimmee Florida 34746 407 586 2288 Fax 407 586 2279 RESORT CONVENTION CENTER GPExhibits gaylordhotels com 74872 ADVANCE PRICE DEADLINE December 20 2014 Event Name SciTech 2015 Event Dates January 6 8 2015 Company Name Booth Number Contact Name Contact Number Please indicate placement of Electrical Utility and Telecommunication services ordered if outside of standard placement BACK LEFT LHOTA FRONT NOTE Island Peninsula and In line booths requiring power to be installed other than the back of the booth will be charged time and materials Please include a scaled floor plan showing the requested location of electrical source Labor and materials will be charged to the credit card on file Marriott Confidential
12. G30BMS G30BMW G30BWS G30BWW TABLES TT d lt 54 G30DMS G30DMW G30DWS G30DWW i i 4 i G30CMS G30CMW G30CWS G30CWW TABLE TOP OPTIONS MAPLE WHITE EXECUTIVE CHAIRS XC4 Altura BAR TABLES CAF TABLES COCKTAIL TABLES Executive Chair XC2 Luxor High Back Black Crepe G30BMS Bar Table G30DMS Caf Table G30CMS Cocktail Table Executive Chair 25 L25 D 43H Maple Top Maple Top Maple Top Mid Back Black Leather Adjustable 72 L 22110 42 72518 253 99 72 L 26 D Adjustable OTO Perth Chair G30BMW Bar Table G30DMW Caf Table G30CMW Cocktail Table High Back Black W Grommet Holes W Grommet Holes W Grommet Holes XC1 Luxor 2 P EDA H Maple Top Maple Top Maple Top Executive Chair Adjustable 7251925 4241 TE 34 21228 High Back Black Leather 2 L 26 G30BWS Bar Table G30DWS Caf Table G30CWS Cocktail Table Adjustable White Top White Top White Top 72 D SE 72 L 2 D 30361 5 Executive Chair G30BWW Bar Table G30DWW Caf Table G30CWW Cocktail Table Mid Back Black Crepe W Grommet Holes W Grommet Holes W Grommet Holes 25 25 SAEI White Top White Top White Top Adjustable 72 L 26 D 42 H 72 L 26 D 30 H Te pi j BARSTOOLS BARSTOOLS 85001 Shark Swivel Barstool White Plastic Arms Chrome Base 22 L 19 D 34 44 H 85002 Zoey Swivel Barstool White Vinyl Chrome Base 15 L 17D 31 35 H B5003 Zoey Swivel Barstool Black Vinyl Chrome Ba
13. Material Handling fees include receiving your material at our warehouse and or show site delivery to the booth storage of empty containers return of outbound shipments to loading dock and reloading onto your carrier All shipments must be accompanied by certified weight tickets Rates are based on straight time move in and move All weights are rounded off to the next cwt and computed on a round trip per shipment basis Arata Expositions Inc will receive and hold all crated exhibits in storage up to thirty 30 days prior to the show set up ANY UNCRATED OR PAD WRAPPED PIECES WILL NOT BE ACCEPTED IN ADVANCE STORAGE All shipments consigned to Arata Expositions Inc warehouse MUST BE DELIVERED later than 4 00pm on Friday December 19 2014 Any material received at the warehouse after this date and time will be subject to a late surcharge All warehouse freight will be delivered to your booth by Sunday January 4 2015 at 8 00 AM All shipments MUST BE PREPAID No collect shipments will be accepted either at Arata Expositions Inc warehouse or the facility Under no circumstances should any shipment be consigned to the facility prior to move in dates The facility will refuse and return all such shipments direct to consignee without notification Exhibitors may hand carry small items into the exhibit hall from their POV privately owned vehicle Only full time employees of the exhibiting company will be allowed to hand carry items Th
14. Shaping the Future of Aerospace Exhibitor Manual AIAA Science and Technology Forum and Exposition 5 9 January 2015 Gaylord Palms Kissimmee Florida IMPORTANT If this manual has been addressed to an individual not responsible for exhibit arrangements PLEASE FORWARD IT TO THE APPROPRIATE PARTY TABLE OF CONTENTS SciTech 2015 Shaping the Future of Aerospace 1 Information e Welcome Letter e Important Deadlines e Rules and Regulations o Non Official Contractor o General Rules and Display Rules 2 ARATA Official Decorator e Welcome Letter e Show Fact Sheet e Helpful Hints e How To Place Your Order e Payment Policy Agreement e Charge Authorization e Third Party Payment e Cost Calculation Worksheet e Safety e Furnishings Accessories Rental Exhibits Carpet Cleaning Carpet Brochures Carpet Price Sheets Order Forms Booth Cleaning Rental Package Brochures Furniture Brochures Price Sheets Order Forms Custom Furniture and Accessory Price Sheets Order Forms Rental Booths Packages Order Forms Special Signs Order Form e Mechanical Lifts e Display Labor e Supervised Labor e Non Official Contractor Form e Material Handling e Official Carrier e Tips for Drayage e Shipping Information e Drayage Rate Schedule e Special Handling e Drayage Rate Calculation e Freight Routing e Shipping Labels e Freight Routing Form e Shipping Labels 3 Gaylord Palms Show V
15. HLOOG8 ANVdlINOO dO OL KINO SLN3IWdIHS 39NVAQV 803 AV 13d LON Od 1VIH31VIN LISIHX3 S334 OL 7102 61 H38IN303G OL tuOlHd ASVdOLS 803 LL8ZE 8717017 5 5 0 2 9102 HOALIOS ANYd WOO dO AINO SLNAWdIHS AV14d LON Od 1VIH31VIN LISIHX3 5131 OL 7102 61 H38IN303G OL HOldd ASVdOLS 803 LL8ZE 14 8717017 5 5 0 2 9102 HOAL IOS ANYd WOO dO 3IAVN AINO SLNAWdIHS HLOOG8 OL HLOOG8 OL 6105 8 uo ALIS MOHS 97 76 13 55 5 sui ed psojAey oui suomnisodxo ezee GLO IOS HLOOG8 ANVdlNOO dO OL KINO SLNAWdIHS ALIS MOHS 8034 AV14d LON Od 1VIH31VIN LISIHX3 9102 8 uo ALIS MOHS 1 4 uuuutssiy Ae piol e5 goze SIIeH sui ed JUI suonisodxo 0 5 GLO HO3L IOS HLOOG8 ANVdlNOO dO OL KINO SLNAWdIHS ALIS MOHS 8034 AV14d LON Od 1VIH31VIN
16. If confirmation is not 48 hours prior to delivery date to avoid a received within 3 days please contact us at minimum one day charge 407 586 2251 If services have already been provided al the ime cancelation 100 charges ORDER ONLINE ONLY PSAV 6000 W Osceola Parkway Kissimmee FL 34746 PH 407 586 2251 FAX 417 586 2255 PSAV exclusively provides rigging amp banner hanging services This is not a rental form Equipment orders must be placed online See below for more information EXHIBITOR AV ORDER DETAIL All Audio visual equipment orders must be placed online HERE partner oSav com en GaylordPalmsResort Products and Services Exhibitor Services aspx Video Projection Equipment Customer Information Tripod Screen 6 7 8 contact us at gaylordpalms exhibitsales psav com 0 LCD Monitor ii E Sau THIS IS NOT AN ORDER FORM ALL REQUEST MUST BE SUBMITTED VIA the Audio Visual Exhibitor Reguest form online found here N Plasma Monitor w Floor Stand 0 Plasma Monitor w Floor Stand 0 Plasma Monitor w d Floor Stand Monitor Cart size may va ALL FORMS OF PAYMENT MUST BE RECEIVED PRIOR TO LOAD IN UNLESS ORDERED ON SITE LCD Video Projector w 6 Screen Call or email PSAV for additional requests or information Larger Screens and custom options available lt lo 5 Ug o 77 lt S S u g
17. Visa EXPIRATION DATE 1 111 1 11 1 Account Number Please indicate which of the below items are to be charged to the third party D All Services D Furniture Carpet and Accessories O Labor O Booth Cleaning O Material Handling OOther Please Specify ________________ Cardholders Signature Account Number Please indicate which of the below items are to be charged to the exhibiting company Services D Furniture Carpet and Accessories O Labor O Other Please Specify O Booth Cleaning O Material Handling Cardholders Signature THIS FORM MUST BE COMPLETED BY BOTH FIRMS PLEASE RETURN THIS COMPLETED FORM TO ARATA EXPOSITIONS INC BY THE DEADLINE DATE OF December 2 2014 oad COST CALCULATION orlando fl 3281 1 phone 407 422 3636 SciTech 2015 fax 407 839 5929 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing COST CALCULATION WORKSHEET Malus Display Tables Plush Carpet Standard Carpet Custom Furniture Labor Installation m O
18. labor or equipment to unload sort and deliver Federal Express Airborne Express DHL and UPS shipments require special handling SPECIAL HANDLING DEFINITIONS Ground Unloading Loading Vehicles that are not dock height preventing the use of loading docks such as personal owned vehicles U hauls vans flat bed trailers double drop trailers company vehicles with trailers that are not dock level etc Stacked Shipments shipments loaded in such a manner requiring multiple items to be removed to ground level for delivery to booth Stacked or cubed out shipments loose items placed on top of crates and or pallets constitute special handling Constricted Space Unloading Loading Trailer loaded high and tight shipments that are not easily accessible Freight that is loaded to full capacity of trailer top to bottom side to side One example of this is freight that is loaded down one side of a trailer that must be by passed to reach the targeted freight Designated Piece Unloading Loading Drivers that require the loading crew to bring multiple pieces of freight to the rear of the trailer to select the next piece having to remove freight from the trailer then reload to fit or the trailer must be loaded in a sequence to ensure all items fit Mixed Loads Shipments of mixed crated and uncrated goods where the percentage of uncrated is minimal and does not warrant the full uncrated rate for the shipment but does require special ha
19. 5 2014 If notification is not received by the deadline date Arata Expositions labor must be used for all work and the exhibitor appointed contractor will be permitted to supervise only In addition a Certificate of Insurance valid in the State of Florida must be provided with at least the following limits Comprehensive General Liability not less than 1 000 000 with respect to injuries to any one person in one occurrence 2 000 000 with respect to injuries to more than one person in any one occurrence and 500 000 with respect to damage to property Workers Compensation Insurance including employee liability coverage in a minimum amount not less than 1 000 000 of individual and or aggregate coverage and naming Arata Expositions Inc AIAA and the Gaylord Palms Resort as additional insured The exposition floor aisles loading docks service and storage areas will be under the control of the Official Service Contractor The Exhibitor Appointed Contractor must coordinate all his activities with Arata Expositions Inc and abide by all rules and regulations of the show The Exhibitor Appointed Contractor will share with the Official Contractor all reasonable costs related to his operation including overtime pay for stewards The exhibitor will be assessed a flat fee of 0 25 per square foot to cover all miscellaneous costs related to the restoration of exhibit space to its initial condition ARATA EXPOSITIONS INC WILL ONLY ACCEPT THI
20. Base 276 00 KANAL XTF cat Table Metallic Silver Tulip Base 280 00 Maple Bar Table Standard 213 00 vnu Graphite Nebula Bar Table 213 00 Mahogany Bar TabeBick Base 25600 Siver 24200 vms rushed Red Bar 2900 vro rushed ue Tate Base 2900 XTB cat Table Brushed Red Tulip Base 254 00 XTC cat Table Brushed Blue Tulip Base 254 00 Caf Table 36 Top Maple Tulip Base 276 00 Caf Table 36 Top Graphite Nebula Tulip AS Base xTM Caf Table 36 Top Grey Nebula Tulip Base 276 00 276 00 Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax 4104 Lb meleod road CUSTOM FURNITURE orlando 1 3281 1 phone 407 422 3636 SciTech 2014 fax 407 839 5929 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders page 4 of 4 CODE QTY ITEM DESCRIPTION CODE ITEM DESCRIPTION PRICE TRAINING ROOM DESKS CREDENZAS AND FILES CO
21. DECEMBER 19 2014 Crated Shipment 21 75 per CWT Special Handling Shipment 27 25 per CWT SMALL PACKAGE SHIPMENTS FEDEX amp UPS only Direct shipments to the facility will be received at a rate of 45 00 per package omall package shipments are defined as envelopes or small cartons with a combined weight not to exceed 40 pounds that are received at the same time from the same carrier WEIGHT TICKET FEE A 25 00 fee will be added to your invoice for each shipment received without certified weight tickets SPECIAL SERVICES A cost quotation will be provided for local pickup and delivery service and for shipments requiring specialized equipment and handling due to excessive weight size or value Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax itions inc tot maod SPECIAL HANDLING orlando 11 3281 1 phone 407 422 3636 SciTech 2015 fax 407 839 5929 www arataexpo com Special handling applies to shipments that are loaded by cubic space and or packed in such a manner as to reguire additional labor handling such as ground unloading loading constricted space unloading loading designated piece unloading loading carpet padding only shipments or stacked shipments Also included are multiple shipments alternate delivery locations mixed loads and shipments without individual bills of lading Shipments loaded in this manner reguire additional time
22. Decorator Freight Discount Deadline 19 December 2014 AIAA RULES AND REGULATIONS SciTech 2015 Shaping the Future of Aerospace NON OFFICIAL CONTRACTOR If an exhibitor requires a service contracting firm other than the designated contractor to install dismantle or work on their booth notification must be provided to Arata by 5 December 2014 If credentials are not on file contractors may be prohibited from entering the show floor AIAA will not supply information to display houses who are bidding for your business The exhibitor must make any request for information required in writing to Arata An exhibitor may employ the services of an exhibitor appointed contractor to install and dismantle the display providing the exhibitor and the independent installation and dismantling contractor comply with the following requirements The exhibitor appointed contractor must abide by all show and building rules and regulations IT IS THE EXHIBITOR S RESPONSIBILITY TO MAKE SURE ARATA HAS THIS INFORMATION WHICH IS PROVIDED IN THIS EXHIBITOR MANUAL AND SENT TO THE EXHIBITOR 1 The exhibitor must notify ARATA of the intention to use an independent contractor by 5 December 2014 furnishing the name address and telephone number of the firm as well as the name s of the onsite appointed contractor s 2 The exhibitor appointed contract must abide by all show and building rules and regulations IT IS THE EXHIBITOR S RESPONSIB
23. Geo End Table Glass Chrome E1W Sydney Table White DEZ Pp o E1Y Sydney End Table Black 2744182 2218 CUBTBL CUBTBL Edge LED Cube Table W Plexi Top White Plastic 20412082 08 CONFERENCE TABLES CG1 CE2 OCT6W CF1 6 CB2 6 CD2 8 CD3 6 CTO6GR 8 CC7 8 C508GR Graphite CB1 10 CC8 10 CT10GR Granite CTA2GR CD1 SETS 4 CONFERENCE TABLES CE1 Geo Table CD3 Table C508GR Table CD1 Table Square Rounded Glass 8 Grey Nebula 8 Granite Grey Nebula CG1 Manhattan Table Chrome 96 L 36 D 29 H 96 L 44 D 29 H 42 Round 29 H Glass Black 42 L42 Dain 42 Round 29 H CC6 Table CT10GR Table CF1 Geo Table 6 Mahogany 10 Granite CF2 Geo Table Square Rounded Glass 72500727 SE 120 L 46 D 29 H Rectangle Glass Black Black A 60 L 36 D 29 H 42142029 CC7 Table CC5 Table 8 Mahogany Mahogany CE2 Geo Table CB2 Table 96 L 48 D 29 5 H 42 Round 29 H Rectangle Glass Chrome Graphite Nebula 60 L 36 D 29 H 72 36027 CC8 Table CB1 Table 10 Mahogany Graphite Nebula OCT6W Nova Oval Table CB3 Table 120 L 48 D 29 5 H 42 Round 29 H 6 White Silver Powder 8 Graphite Nebula Coated Legs 79136 027 CTO6GR Table CT42GR Table 71 L 36 D 29 H 6 Granite Granite 0 CD2 Table 72 L 36 D 29 H 42 Round 29 6 Grey Nebula 10 CHAIRS XC2 XC1 XC5 XC4 OTO G30 COMMUNAL BAR CAFE amp COCKTAIL
24. HEAVY MACHINERY SHOWS ONLY The riggers have the responsibility for unloading uncrating unskidding leveling cleaning assembly of heavy machinery eguipment Their jurisdiction also covers the reverse operations as outlined above for the removal of eguipment ELECTRIGIANS The Electrical Union is responsible for supplying all feed wiring and electrical conductors to each exhibit except where this ser vice is provided by the building owner This union will also be responsible for all other electrical work on exhibits that cannot be done by the exhibitor in a total time of 15 minutes SERVICE CONTRACTOR POLICY EXPRESSLY FORBIDS TIPPING PLEASE DO NOT arata expositions inc EXHIBITOR APPOINTED CONTRACTOR 4104 l b mcleod road orlando fl 3281 1 I phone 407 422 3636 fax 407 839 5929 SciTech 201 9 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing DEADLINE Arata Expositions Inc Friday December 5 2014 4104 L B Mc Leod Road Orlando FL 32811 Fax 407 839 5929 If the exhibitor plans to utilize a firm other than the Official Service Contractor the EXHIBITOR ONLY must complete and send this form to Arata Expositions Inc to be received no later than December
25. LISIHX3 9102 8 uo ALIS MOHS t Lrt 9t2h 11 551 Aen 805 5 SIIPH 5 sui ed suonisodxo 0 9 GLO LIOS dO AINO SLNAWdIHS ALIS MOHS 803 AV14d LON Od 1VIH31VIN LISIHX3 9102 8 uo ALIS MOHS t Lrt 9t2h 11 551 Aen 805 q 8 HOS Y sui ed pio e suonisodxo BIBIB 0 9 GLO IOS ANVdlINOO dO SLNAIWdIHS ALIS MOHS 803 HLOOG8 OL HLOOd OL itions inc tot beled oa FREIGHT ROUTING orlando fl 32811 phone 407 422 3636 fax 407 839 5929 SciTech 201 5 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing Please return this form by December 19 2014 r Kee KM SN KUMA warehouse site Origin of Shipment Booth Number Shipping Date ______________________ Carrier Approximate Number of Containers Approximate Arrival Date Weight of Largest Container Total Weight of Shipment e enable our tracing delayed shipments please mail
26. VIBO6 Gold Bronze Vinyl VIBO7 Champagne Vinyl VIBO8 Orange Vinyl VIBO6 PUZ2SW Puzzle Bench Ottoman White Ae p S OTS South Beach Ottoman Wedge Platinum Suede 25 51 OTO Square Ottoman White Leather 40 L 40 D 17 H VIBO1 VIBO2 VIBO7 OTN COZ OTN Bench Ottoman White Leather 245 550 DS CUBL20 OTP Sguare Ottoman Black Leather 40 L 40 D 17 H OTM Bench Ottoman Black Leather ZZ GOD LI OTK Half Round Ottoman Black Leather VIBO8 VIBO3 VIBO4 PUZ2SW OTM OTL Half Round Ottoman White Leather SL SD 17H CCZ Circle Ottoman Black White Leather 61461 17 H CCB Circle Ottoman Black Leather 6161 17461 CCW Circle Ottoman White Leather 61460 17 H CCW OTH Milano Cube Black Leather 17 74 2 OSC Milano Cube White Leather VAI CUBL20 Edge Lighted Cube Ottoman White Plastic 20128415 ON SAL Sally Stool White 174 SEATING SC4 GROUP SEATING SCE Fusion Chair Red White SC10 Razor Chair White 1536 L 155 D 305R SC9 Panton Chair White DO L SC1 New York Chair Onyx Seat Maple Back Chrome Legs 23818 22415241 SC8 Flex Chair W Wheels 2 aln SCC Fusion Chair Clear White 195182 1943 23151 SCF Fusion Chair Black White 1241211 SCD Fusion Chair Green White 19 L 21 D 32 R SC4 Jetson Chair Black 19 L 18 D 3
27. all electrical fixtures as long as they are part of the exhibit and not just rented for the immedi ate show An exhibitor is permitted to work with a union installer on a one to one basis provided that person is a permanent employee of the exhibiting firm This rule does not mean casual workers or a worker hired from an employment agency or a non union dis play or decorating company TEAMSTERS MATERIAL HANDLING CONTRACTORS The teamsters are responsible for the loading unloading of all trucks or trailers of common contract carriers as well as the han dling of empty crates and the operations of fork lift trucks They also have jurisdiction of the loading unloading of individual company vehicles other than the companies covered by the Sign Scene and Pictorial Painters local union UNION RULES GOVERNING CARTAGE MATERIAL HANDLING An exhibitor may transport across the exhibit floor any amount that can be hand carried in ONE TRIP Exhibitors MAY NOT USE their own hand trucks pallet jacks wagons nor any other wheeled device to transport their own exhibit materials across the exhibit floor Representatives or stewards of the union will be on the floor during move in and will be checking to see that all exhibitors comply with the above rules The rules are uniform for all exhibit facilities in Florida Your cooperation in complying with the above guidelines created by the Convention Services Division of the Local Union is appreciated RIGGERS
28. and Proprietary Information GAYLORD PALMS ia PRESENTATION SERVICES RESORT EGRVYES Tide i Gaylord Rigging Rates and Regulations PS AV is proud to serve as the exclusive in house rigging contractor for the Gaylord Palms Gaylord Texan and the Gaylord Opryland These Hotels are equipped with permanent rigging point systems in the Ballrooms as well as the Exhibit Halls As part of a comprehensive overhead safety and risk management program the systems are annually load tested and inspected We are required to approve all rigging designs and provide all rigging labor and chain hoists for your event We look forward to providing you with outstanding service and equipment Rigging Equipment Guidelines e A scissors lift is required for all rigging calls at the hotel PS AV has lifts on site and available for rental All lifts used in the Hotel must have white non marking tires and be in good repair construction or outdoor lifts will not be allowed in the hotel All equipment and materials flown must pass ANSI guidelines and be approved Any dynamic moving element requires an arrester device A steel safety is required on each individual item suspended with a nylon sling All nuts and bolts used overhead must be rated and all wire rope clips and overhead hardware eyebolts etc must be forged unless approved by PS AV PS AV on site practices e rigging calls shall consist of one Rigging Supervisor and on
29. duplicate bill of lading to Arata Expositions Inc 4104 LB McLeod Road Orlando FL 32811 phone 407 407 422 3636 e COLLECT SHIPMENTS WILL NOT BE RECEIVED INSTRUCTIONS FOR OUTGOING SHIPMENTS AT CLOSE OF SHOW Ship to Company Name Street Address City State Zip Carrier PREPAID Collect Approximate Number of Containers Approximate Weight of Shipment Description FOR SPLIT SHIPMENTS USE SPACE BELOW Ship to Company Name Street Address City otate Zip Carrier PREPAID Collect Total Number of Containers Total Weight of Shipment Description Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax With respect to the property referred to above you are hereby authorized to pick up deliver store and ship and or act as shipper s agent in the handling of said property by any other authorized carrier and to make all contracts in connection therewith and or perform any additional services shown hereon or otherwise necessary for reforwarding THIS FORM DOES NOT REPLACE A BILL OF LADING THE BILL OF LADING MUST BE COMPLETED ON SHOW SITE AND RETURNED TO THE ARATA SERICE DESK PRIOR TO LEAVING THE SHOW AUTHORIZED SIGNATURE Title Date 2 MATERIAL HANDLING orlando fl 32811 phone 407 422 3636 SciTech 2015 fax 407 839 5929 www arataexpo com LIMITS OF LIABILITY page 1 of 2 1 ACCEPTANCE OF TERMS It is understood that acceptance of the following te
30. hanging signs must be installed by the official general service contractor decorator or their designee in some cases this will be the facility itself In other words exhibitors are prohibited from contracting to have their sign hung by any entity not designated in the service kit OTHER THINGS TO CONSIDER More on Hanging Signs PLEASE NOTE Hanging points for signs may differ from actual ceiling heights and may depend on the weight of the sign This information must be requested of the general service contractor decorator BEFORE asking for approval by show management As a general rule AIAA allows the top of the hanging sign to be no more than 16 feet from the floor when being hung over an island or peninsula booth This is a general rule and varies depending on ceiling height and other factors Please get the appropriate approvals before designing your display and hanging signs Structural Integrity Displays should be designed constructed and erected in such a way that will withstand normal contact caused by neighboring exhibitors hall laborers or vibration caused by equipment such as forklifts and boom lifts Exhibit structures should also be able to tolerate wind effects that may occur in the exhibit hall when freight doors are open Refer to local building codes that regulate temporary structures Multi story Exhibits A Multi story Exhibit is a display where the structure is in excess of 12 feet and includes double and tri
31. lesser of the maximum rate allowed by law or 296 per month which is an annual percentage rate of 2496 ANY ORDERS RECEIVED FROM EXHIBITORS WHO HAVE AN OUTSTANDING BALANCE FROM PREVIOUS SHOWS WILL NOT BE PROCESSED UNTIL PAYMENT OF THE DELINQUENT INVOICE IS SETTLED IN FULL AND A CREDIT CARD OR CERTIFIED CHECK FOR THE NEW SERVICES AND EQUIPMENT IS RECEIVED AND CLEARED Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax s j CHARGE AUTHORIZATION orlando fl 32811 phone 407 422 3636 2015 fax 407 839 5929 www arataexpo com All companies must provide a credit card authorization with order Any remaining balance after completion of all show services will be charged to your authorized credit card including any T3 Logistics LLC invoicing ABSOLUTELY NO CREDITS WILL BE ISSUED AFTER SHOW CLOSING PLEASE PRINT OR TYPE Booth Number s Company Name Street Address City otate Zip Orderedby Telephone Fax E Mail CREDIT CARD AUTHORIZATION American Express MasterCard Visa Cardholder s Name Print Cardholder s Signature Cardholder s Billing Address Street Address City otate Zip Telephone E Mail This form must be signed and accompanied by your order arata expositions inc 4104 b mcleod road orlando fl 32811 phone 407 422 3636 fax 407 839 5929 www arataexpo com Name of Organization
32. or damage Instead the exhibitor agrees to pay AEI prior to the close of the show for all such charges and further agrees that any claim the exhibitor may have against or its subcontractors shall be pursued independently by the exhibitor as a complete separate transaction to be resolved on its own merits 13 JURISDICTION This agreement shall be deemed to have been made in the State of Maryland and that any and all performance thereunder or breach thereof shall be interpreted governed and construed pursuant to the laws of the State of Maryland and the parties to this agreement consent that the Circuit Court for Montgomery County Maryland shall be the sole forum where any cause of action arising under or in any way related to this agreement may be instituted 14 MISCELLANEOUS Exhibitor as a material part of the consideration to for material handling services waives and releases all claims against AEI its employees agents officers and directors with respect to all matters for which has disclaimed liability pursuant to the provisions of this contract The exhibitor acknowledges that he or she has read this agreement understands it and agrees to be bound by its terms and further agrees that it is the complete and exclusive agreement between the parties invalidity or enforceability of any provision hereof shall not affect modify or impair the validity and enforceability of all other provisions herein Pici rpe
33. or destroyed must be replaced to its original condition It is the responsibility of the decorating production company to return exhibit hall and or ballroom space to Move In Condition All tape and tape residue as well as stains and debris must be removed The decorating production company is responsible for vacuuming the exhibit hall and or ballroom prior to departure Chalk marks or the use of chalk lines will be prohibited on any carpeted area for event layout All carpeted areas must be covered with visqueen or Polytac before any decorating production equipment or freight is brought into the space Prior to installation the exhibit hall staff must approve any tape applied to the hotel carpet It is required that low tack tape is applied to the carpet and 2 Marriott Confidential and Proprietary Information Gaylord Palms Resort does not provide cleaning supplies vacuums large waste receptacles whales or janitorial services for the exhibit CREDIT CARD AUTHORIZATION FORM Fax or Mail to Gaylord Palms Resort amp Convention Center Attn Exhibit Service Representative 3208 Gaylord Way Kissimmee Florida 34746 407 586 2288 Fax 407 586 2279 GAYL OR D PALMS GPExhibits Ogaylordhotels com RESORT amp CONVENTION CENTER m ADVANCE PRICE DEADLINE December 20 2014 Event Name SciTech 2015 Event Dates January 6 8 2015 Company Name Booth Number Contact Name Contact Number I certify that all in
34. permitted by exhibitors or their designated contractors operation or use of all motorized or mechanical material handling equipment is not permitted by exhibitors or their designated contractors This includes genie lifts mechanical scooters and carts Arata Expositions equipment is for use by Arata employees only Please do not take it for your use ALL LIFTS SCOOTERS PALLET JACKS DOLLIES AND MANPOWER MUST BE SUPPLIED BY ARATA EXPOSITIONS INC Customer acknowledges that the show site and surrounding areas are active work zones Customer its agents employees and representatives are present at their own risk Thank you for your cooperation itions inc DISPLAY LABOR orlando fl 32811 phone 407 422 3636 SciTech 2015 fax 407 839 5929 www arataexpo com As stated in our Payment Policy discounted rates will apply to orders that are accompanied by payment and received by the discount deadline Discount rate applies to orders received by December 19 2014 companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing RATES ONE HOUR MINIMUM PER MAN ADVANCE RATE STANDARD RATE STRAIGHT TIME 8 00 AM TO 4 30 PM WEEKDAYS 89 50 PER MAN PER HOUR 116 35 PER MAN PER HOUR OVERTIME AFTER 4 30 PM 8 00 AM WEEKDAYS AND ALL DAY WEEKENDS 147 50 PER MAN PER HOUR 191 75 PER MAN PER HOUR Starting time can be guaranteed only at the start
35. staffed during all set up hours to accommodate any additional requests you may have Payment by cash check or credit card will be required at the Customer Service Center for all show site orders PAYMENT POLICY AGREEMENT orlando fl 3281 1 phone 407 422 3636 SciTech 2015 fax 407 839 5929 www arataexpo com Arata Expositions Inc recognizes that your participation in this event is a vital part of your marketing program and we want to do everything possible to make it profitable and rewarding As a valued customer we ask for your understanding and cooperation with regard to our payment policy Arata Expositions Inc reguires settlement of ALL invoices prior to the close of the show by payment in full 100 including applicable tax is due at show site via cash company check credit card Visa MasterCard or American Express and or wire transfers Please contact our office for wire transfer information A 25 00 fee will be added to all wire transfers All companies must provide a credit card authorization form with orders even when paying via cash company check and or wire transfer It is understood that acceptance of the following terms and conditions will be construed when any of the following conditions are met e The Exhibit Shipping Information 8 Material Handling Rate Schedule is sent in or Exhibitors materials are delivered to either the Arata Expositions Inc hereafter referred to as warehouse or show
36. that come in and are re weighed showing the documentation was incorrect with a lower weight than the actual weight These shipments get charged special handling plus a weight ticket charge MATERIAL HANDLING CALCULATION SCI TECH 2015 fax 407 839 5929 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing WAREHOUSE SHIPMENT MATERIAL HANDLING RATE CALCULATOR WEIGHT RATE CLASSIFICATION ROUNDED UP TO NEXT 100LBS COST 200LBS MINIMUM ESTIMATE Example Warehouse __ 600 Divdedby 100 5 x 1500 Warehouse Grated S ergo Warehouse SpecialHanding NOTE Overtime and late arrival charges may be applicable Overtime charges include warehouse shipments that are moved to show site during overtime hours Please refer to the Arata Expositions Material Handling Rate Schedule forms for surcharges SHOWSITE SHIPMENT MATERIAL HANDLING RATE CALCULATOR WEIGHT RATE CLASSIFICATION ROUNDED UP TO NEXT 100LBS 200LBS MINIMUM ESTIMATE Example Showait 450155500 Dividedby 100 s x ShowsieGrated SmwseSpecaWadmg f Srowaite
37. with display Special tools hardware opecial set up or dismantle instructions Graphics Shipped with display Shipped separately Carrier Date to arrive opecial instructions for graphics OUTBOUND SHIPPING INFORMATION After dismantling return ship display to Carrier Logistics Common Carrier Van Line O Freight L Next Day 2nd Day Deferred If your designated carrier fails to pick up or refuses to accept your shipment your freight will be shipped by one of the official show carriers It is the responsibility of the exhibitor to call your carrier of choice to schedule a pick up time and date Emergency contact at show site Contact phone Hotel Hotel phone Arrival date Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax iti InC UNION RULES orlando fl 32811 phone 407 422 3636 2015 fax 407 839 5929 www arataexpo com LOCAL DECORATOR UNION DECORATOR Local Unions have the jurisdiction for the erection cleanup dismantling repair and building of all exhibits These exhibits can go from floor to ceiling and include headers floor covering of all kinds aisle covering hanging of decorative material from the ceiling painting hanging of all types of signs pictorial and scenic paintings changing electric light bulbs in exhibits repairing of all animation hanging mounting
38. 1 H SCC SC2 Brewer Chair Grey Chrome 20 L 20 D 32 R SC3 Brewer Chair Onyx Black SC5 Tilt Executive Chair With Arms Onyx Black 254182 5813 19 COA Iso Mesh Chair Black 26 L 24 D 38 H XC3 Luxor Guest Chair Black Leather D SC3 5 10 SC SCF SC5 CS8 XC6 Altura Guest Chair Black Crepe 25 20 34 EI CS5 Vista Chair Black Chrome Legs 20 58 Black CS9 Berlin Chair Red 569 SCD CO4 259 OCCASIONAL COCKTAIL TABLES OCCASIONAL END TABLES I ETE OCCASIONAL COCKTAIL TABLES COLI Oliver Cocktail Table AIS Silverado Cocktail Table 36 Round 17 C1D Soho Cocktail Table Steel Base Chocolate Top 53 SA 1 Inspiration Cocktail Table 42 L 28 D 18 H Geo Cocktail Table Glass Black 22 1 T C1C Geo Cocktail Table Glass Chrome 16 R C1W Sydney Cocktail Table White 48 L 26 D 18 H C1Y Sydney Cocktail Table Black 48 L 26 D 18 H ETW OCCASIONAL END TABLES CDYTB Candy Table White Black To J EOLI Oliver End Table 22 Round 22 H E1E Silverado End Table 24 Round 22 H E1D Soho End Table Steel Base Chocolate Top 26410 EIK Inspiration End Table 241280227 Geo End Table Glass Black 26 L 26 D 20 H E1C
39. 10 x 10 Standard Carpet Installation and Dismantling Labor 2 Shelves COMPANY NAME CRA 220 00 Actual Panel Sizes Q 3 38 125 x 92 875 2 18 5 x 92 875 2 38 125 x 38 875 Header 1 116 875 x 11 875 Please DO NOT place any text 12 from all finished edges for panel insertion Files setup with Bleed 10 10 Standard Carpet Installation and Dismantling Labor n 1 Credenzas 2 Pedestals PACKAGE assa Actual Panel Sizes 3 38 125 x 92 875 2 18 5 x92 875 2 38 125 x 38 875 10 18 5 x 38 875 2 20 x 27 5 doors 1 38 125 x 9 25 Header 1 77 625 x 11 875 2 38 125 x 11 875 2 26 625 x 11 875 oo 88280608 Discount Deadline December 19 2014 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Please add 7 tax Orders received after this date will be assessed an additional 50 charge Cash company check wire transfer and or credit cards accepted Items cancelled two weeks prior to move in will be charged at 50 of the original price No refunds will be made on custom accessories ORDER EARLY itions inc alb E oad RENTAL BOOTHS orlando fl 3281 1 phone 407 422 3636 SciTech 201 5 fax 407 839 5929 page 2 of 4 www arataexpo com 10 x 20 Standard Carpet Installation and Dismantling Labor 2 Credenzas
40. 10 100Mbps with an RJ 45 jack The Customer is responsible for the proper configuration of computing machinery and software for Internet and Ethernet communications Wireless Specific 802 11a b g The Gaylord Palms Resort and Convention Center has deployed an 802 1 1a b g wireless management system in its meeting facility This management system assists Gaylord Palms IT representatives with the delivery of flawless high speed internet access The use of any unsecured wireless access point or any other device that broadcasts open internet access is strictly prohibited At no time will an exhibitor or customer power up any wireless device not provided by Gaylord Palms Resort and Convention Center without prior authorization To be considered for authorization to use an 802 11a b g n wireless device please contact the Gaylord Palms IT department via e mail to dcrawford GaylordHotels com and provide your access point SSID and the total number of devices you plan on connecting to your access point Failure to do so will result in automatic suppression of your access point rendering your wireless devices incapable of communications Internet Performance Disclaimer Gaylord Palms Resort and Convention Center does not guarantee the performance routing or throughput either expressed or implied of any data circuit connectivity with regards to the Internet and or Internet backbones beyond any facility we service The Gaylord Palms Resort and Convention Center i
41. 20 2014 Event Dates January 6 8 2015 Booth Number Contact Number 1 Filloutthis form completely including the Credit Card Authorization Form and mail or fax to the above address Checks and cash not accepted 2 Fax a layout of your booth to Gaylord Palms Resort and Convention Center Exhibit Services at 407 586 2279 Please mark where your connections should be dropped and located Include booth orientation to the show hall Charges may apply for changes made after order is processed and changes made within 14 days of show will bear Standard Price 3 All equipment and services are subject to a 796 sales tax NETWORK amp TELECOMMUNICATIONS CONNECTIONS Rates quoted for voice and data connections cover only the delivery of services to the booth in the most convenient manner Rates do not include connecting or the routing of cables inside the booth area All telecommunication services installed will be on the floor in the back of the booth for in line booths Telecommunications for island booths will come from the ceiling or floor in the most convenient manner Wireless Shared Internet Access Wireless Internet PER DEVICE Please choose a User ID Minimum 4 characters Please choose a Password Case sensitive Wired Shared Internet Access High Speed Internet Access 1st Device Additional Connection Additional Device customer provided hub switch Private Static IP Address Wired Dedicated Lite Internet Access Dedi
42. 3 50 2 5 Long Quarter View Display Case 595 00 773 50 D 4 Long Quarter View Display Case 595 00 773 50 CORNER DISPLAY CASE 57 Wide Corner Display Case 595 00 mo VERTICAL DISPLAY CASE 7 High Vertical Display Case 625 00 812 50 22 Discount Deadline December 19 2014 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard price applies to orders received after the deadline Items cancelled after move in begins will be charged at 100 of the published price Absolutely no credits will be issued after show closing Standing on rental furniture is prohibited Expositions Inc cannot be responsible for injuries or falls caused by improper use Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 4104 b mcleod road orlando fl 32811 phone 407 422 3636 fax 407 839 5929 www arataexpo com SPECIAL SIGNS SciTech 2015 As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CUSTOM SIGNS SERVICES This order for custom signs should accompany a printed version of each sign requested including exact copy dimensions position horizontal or vertical and
43. 7 00 css Berlin Chair Black White 99 00 89 Berlin Chair Red White 99 00 OCCASIONAL COCKTAIL AND END TABLES COLI Oliver Cocktail Table 220 00 Silverado Cocktail Table 241 00 Soho Cocktail Table Chocolate Top 343 00 CAK Inspiration Cocktail Table 276 00 Geo Rectangle Cocktail Table Black 220 00 Geo Rectangle Cocktail Table Chrome 227 00 ciw Sydney Cocktail Table White 259 00 CiY Sydney Cocktail Table Black 259 00 CDYTB candy Table White Black 183 00 Oliver End Table 201 00 ete Silverado End Table 227 00 EID Soho End Table Chocolate Top 310 00 EtK Inspiration End Table 263 00 Geo End Table Black 206 00 EIC Geo End Table Chrome 213 00 Company Name PRICE Street Address CODE QTY ITEM DESCRIPTION OCCASIONAL COCKTAIL AND END TABLES CONTINUED E1W Sydney End Table White E1Y Sydney End Table Black TABLES 1 Manhatten Conference Table Black G C Geo Rectangle Conference Table Black C C m N olo 2 368 00 OCT6W E1 F1 no 397 00 481 00 Conference Table 42 Round Graphite CTOGGR C508GR CT10GR CB1 CT42GR Conference Table 42 Round Granite EXECUTIVE CHAIRS Perth Chair High Back Black NINIS
44. Authorized by Please Print E Mail Title Signature THIRD PARTY PAYMENT SciTech 2015 Booth Number s Date Please complete and return this form to charge the final balance for show services to a third party account A third party credit card authorization must be received at least 30 days prior to show opening BOTH FIRMS MUST COMPLETE THIS FORM Any remaining balance after completion of all show services will be charged to the authorized credit card ABSOLUTELY NO CREDITS WILL BE ISSUED AFTER SHOW CLOSING We understand and agree that we the exhibiting firm are ultimately responsible for payment of charges and in the event the named third party does not discharge payment prior to show closing such charges will revert to our firm We have read understand and agree to all the above terms and have advised our show site representative accordingly Exhibitor Signature THIRD PARTY Third Party Company Name Address City State Zip Phone Fax E Mail Address Exhibitor Signature Print Name CREDIT CARD CHARGE AUTHORIZATION Cardholders Name Address City State Zip American Express Visa L MasterCard EXPIRATION DATE Print Name EXHIBITING COMPANY MasterCard Date Exhibiting Company Address City State Zip Phone Fax E Mail Address Exhibitor Signature Print Name CREDIT CARD CHARGE AUTHORIZATION Cardholders Name Address City otate Zip 1 American Express
45. D TIME 10 Marriott Confidential and Proprietary Information SECURITY SERVICES Fax or Mail to Gaylord Palms Resort amp Convention Center Attn Exhibit Service Representative 3208 Gaylord Way Kissimmee Florida 34746 407 586 2288 Fax 407 586 2279 GPExhibits Ogaylordhotels com ADVANCE PRICE DEADLINE December 20 2014 GAYLORD PALMS RESORT amp CONVENTIOM CENTER 2 Event SciTech 2015 Event Dates January 6 8 2015 Company Name Booth Number Contact Name Contact Number Ordering Instructions 1 Fill out this form completely including the Credit Card Authorization Form and mail or fax to the above address Checks and cash are not accepted 2 may apply for changes made after order is processed and changes made within 14 days of show will bear Standard Price 3 All pricing is subject to change without notice Gaylord Palms Resort amp Convention Center will provide Security Services exclusively Security labor rates are subject to change A 4 hour minimum is required on all security labor Advance Rate 35 00 per Man hour Standard Rate 45 00 per Man hour Fire Watch 50 00 per Man hour gt worker may be released if they are no longer needed after they have worked the minimum 4 hours gt changes or elimination of a worker will require 24 hour notice Without 24 hour notice the event will be required to pay the original charges for the worker that is canceled gt
46. E Circle Martini Bar Vertical File 4 Drawer 233 00 v2 Vertical File 2 Drawer 171 00 Add 30 to orders not received by the discount deadline date Orders must be received two 2 weeks prior to show opening to be guaranteed Floor orders limited to availability A delivery fee of 50 00 will be added to each order Discount Deadline December 19 2014 Received By Discount price applies only to orders C F T that are accompanied by payment and are received by discount deadline Standard price ustom Furniture applies to orders received after the deadline Items cancelled after move in begins will be 499 30 after 12194440000 charged at 100 of the published price Absolutely no credits will be issued after show closing Add 30 after 12 19 14 Standing on rental furniture is prohibited Arata Expositions Inc cannot responsible 7 Tax My for injuries or falls caused by improper use All materials are on a rental basis and remain DeliveryFeel 50 00 the property of Arata Expositions Inc The exhibiting company is responsible for these Delivery Fee 20 00 items and for their condition at close of show Total A Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax t itions inc tab media RENTAL 5 orlando fl 3281 1 E phone 407 422 3636 SciTech 2015 fax 407 839 5929 www arataexpo com page 1 of 4
47. ESEATS LSD Newport Loveseat Charcoal Leather 541341 33 14 LSM Key West Loveseat Black Sy sp LSC Lisbon Loveseat Black Leather 64 36 34 H CLUB CHAIRS CHROO3 OCB CHR001 MPC CHR002 CHC CHD COD OCCASIONAL CHAIRS CH001 OCH BCW OCU MEETING CHAIRS CLUB CHAIRS CHR003 Roma White Vinyl 27 15 KD 33 61 CHR001 Mirabel Brown Leather Soup CHROO2 Allegro Blue Fabric 36 245110 0 CHC Lisbon Chair Black Leather 40 L 36 D 34 H CHN Marrakesh Chair Light Beige SA 36D OCB Key West Tub Chair Black LSID Bick Memphis Chair Mini Size Black 27 25 j 75 D 75 h OCMESP CHD Newport Armless Chair Charcoal Leather COD Newport Corner Charcoal Leather 2411341 D OCCASIONAL CHAIRS CH001 Casper Chair Clear Acrylic 6 5 CCE Ice Chair Transparent Chrome 7 ze OCA T Vac Chair Translucent Chrome 2541 ISD 2195 m OCH Madrid Chair Black Leather 20 BCW Madrid Chair White Leather 30 L S0 D OCMTAU OCU Globus Chair White Vinyl Chrome 261D 2858 MEETING CHAIRS OCMESP Meeting Chair Espresso 25 S525 Spas OCMTAU Meeting Chair Taupe 2554123 5419 3425 5 VIBO5 E e OTS OTTOMANS Vibe Cube Ottoman Waterproof 1321861815 VIBO1 Green Vinyl VIBO2 Blue Vinyl Pink Vinyl 04 Red Vinyl VIBOS Yellow Vinyl
48. ILITY TO MAKE SURE THE NON OFFICIAL CONTRACTOR HAS THIS INFORMATION WHICH IS PROVIDED IN THIS EXHIBITOR MANUAL 3 The nonofficial contractor must have all licenses permits or bonding required by the federal state county or municipal governments and the exposition hall management prior to commencing work and shall provide Arata with evidence of compliance 4 The nonofficial contractor must have purchased and have in effect insurance and have provided Arata with a copy of a valid insurance certificate within 30 days of the event AIAA must be named as additional insured This insurance must be maintained in a financially sound insurance company admitted and licensed to provide insurance in the state where the exhibitor appointed contractor is domiciled for the following coverage a Anactive worker s compensation insurance policy covering all permanent employees and all temporary labor hired to perform work on this event b Comprehensive general liability insurance against claims for bodily injury or death and property damage of not less than 1 000 000 00 each occurrence c Automobile liability insurance of not less than 500 000 00 for bodily injury and property damage each occurrence 5 The nonofficial contractor must follow the scheduled work times or pay any additional cost incurred because of extended hours 6 The nonofficial contractor must furnish Arata with a list of employees who will be working on the exposition floor and s
49. ION SENTER Ordering Instructions 1 Fill out this form completely including Credit Card Authorization Form faxto 407 586 2279 2 Gaylord Palms Resort amp Convention Center hold exclusive rights to all food and beverage No outside food or beverage is allowed in the exhibit hall without prior permission from a hotel representative A Corkage Fee will apply for any external food beverage Vendor product samples are permitted in 2 3 ounce sample serving sizes Fees for necessary storage ice and set up will apply 3 All Food and Beverage items listed subject to 24 taxable service charge and 7 sales tax All non food items are subject to 796 sales tax Prices subject to change without notice Food and beverage ordered through the hotel will be supplied with proper service ware and utensils 6 If you don t see exactly what you are looking for please call to discuss custom menu options on Reception Displays Cheese Display Parmigiano Reggiano with Red Onion M armalade Brie with Plum Compote Gruyere with Anise Infused Wild Honey Gorgonzola with Apricot M ustard Fruits Gourmet Crackers Sliced French Breads Serves 25 475 Chilled Fresh Vegetable Display Baby Carrots with Orange Cilantro Sauce Celery Sticks with Gorgonzola Spread Belgian Endive Leaves with Hummus Dip Cucumber with Vidalia Onion amp Fresh Dill Sauce Serves 25 425 Steamed Dim Sum Display Chicken Shumai Chili Flake
50. NTINUED Pot Podum LectumChery 270 00 _ 26 uatera Fie Mahogany L27 Lateral File Graphite Computer Table Graphite Nebula 356 00 FRIDGES Kiosk Black Maple 425 00 RIR Refrigerator White 20 x 30 x 657 14 0 cubic WD2 Writing Desk Graphite 312 00 RIQ RefrigeratorWhite 20 x 22 x 33 4 0 cubic MOBILE TABLET STANDS AND ACCESSORIES PMB36 Plastic Pedestal Black 353 00 TBSTDW Mobile Tablet Stand White 14 x13 x44 5 183 00 PMB42 Pedestal Black 416 00 TBSTND Mobile Tablet Stand Black 14 x13 x44 5 304 00 Bookcase Graphite 297 00 TBBCHR Brochure Holder 8 625 x1 1 x11 325 Locking Door Pedestal Black 405 00 TBSHLF Charging Shelf 14 85 x7 17 x1 2 TBPNTR Wireless Printer Holder 3 3 x1 9 x5 28 ET2 Etagere Black 304 00 2 Etagere Pewter 304 00 LAMPS AND LIGHTED PRODUCTS A LA15 Mason Floor Lamp Brushed Silver tura Task Chair Black Crepe 177 00 414 Table Lamp Brushed Silver DFi Altura Drafting Stool Black Crepe 263 00 TRW LED Floor Lamp White DESKS CREDENZAS AND FILES TRH Table Lamp White ube Executive Desk Mahogany 496 00 CUBL20 NE Edge Lighted Cube Ottoman White Plastic JD7 Executive Desk Graphite p CUBTBL Edge LED Cube Table White Plastic BARS Credenza Mahogany 496 00 BRC m
51. OM THE SERVICE DESK THIS INVOICE IS PAYABLE PRIOR TO THE CLOSING OF THE SHOW BY EITHER AMERICAN EXPRESS VISA MASTERCARD CASH WIRE TRANSFER OR COMPANY CHECK PLEASE DO NOT FORGET TO INCLUDE THE 7 SALES TAX TO THE TOTAL We are looking forward to assisting you with the AIAA SciTech 2015 If you find that you need additional information at any point please do not hesitate to contact us Sincerely Arata Expositions Inc Enclosures arata expositions inc SHOW 5 4104 b mcleod road orlando fl 3281 1 phone 407 422 3636 2015 5 HE fax 407 839 5929 AIAA Sci Tech 2015 6 8 January 2015 Gaylord Palms Resort SHOW SCHEDULE SET UP TIMES 4 January 0800 1700 5 January 0800 1700 SHOW HOURS Tuesday 6 January 0900 1230 closed for lunch 1400 1600 1830 2000 reception Wednesday 7 January 0900 1600 Thursday 8 January 0900 1200 MOVE OUT TIMES Thursday 8 January 1200 2000 BOOTH EQUIPMENT Each 10 x 10 booth will receive an 8 high back wall draped in grey white white grey The 3 high side rail drape will be grey A one line identification sign will be provided indicating the name of the exhibiting company and booth number HALL CARPET The exhibit hall is not carpeted The aisle carpet will be Pepper Matrix SHIPPING INFORMATION ADVANCE SHIPPING WAREHOUSE ADDRESS DIRECT SHOWSITE SHIPMENTS Shipments should arrive on or between J
52. Price Standard Price Extended Price 95 per sq ft 1 24 per sq ft Discount Deadline December 19 2014 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard price applies to orders received after the deadline Items cancelled ndard B h r T BEEN after move in begins will be charged at 100 of the published price Absolutely no standard Booth Ca pet ota credits will be issued after show closing 7 Tax All Arata rental carpet is laid clean on the date of installation In the event that carpet becomes dirty during the set up of the show booth cleaning services must be ordered Total Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax CUSIOM PLUSH CARPET Create a unique and inviting booth environment with any of our enticing color selections available in plush booth carpet burgundy red lt AE CS y silver cloud J new blue navy black charcoal emerald washington d c orlando fl 15928 tournament drive 4104 1 6 mcleod road qaithersburg md 20877 orlando fl 32811 p 301 921 0800 p 407 422 3636 f 301 990 1717 f 407 839 5929 itions inc Lomo road PLUSH CARPET orlando fl 3281 1 phone 407 422 3636 2015 fax 407 839 5929 www arataexpo com All materials are on a rental basis and re
53. R1 Martini Bar 5020 47 aA BRC Circle Martini Bar Comprised of three BR1 Martini Bars 10021 10600 Dp Z We trade shows sales meetings corporate events conventions arata expositions inc 4104 1 6 mcleod road orlando fl 3281 1 phone 407 422 3636 fax 407 839 5929 www arataexpo com CUSTOM FURNTURE 1 of 4 SciTech 2015 All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card CODE QTY ITEM DESCRIPTION SOFAS SECTIONALS AND LOVESEATS ___ Sotatrown Leather 750 negro saate Fan sor soun Beach SotaPiatnun Suede 50 Marakesh soraio eeg __ so 420 _ Newpor Piece Sectona Grarcoal Leather 128100 sor scum Beach Piece SeatonalPat Suede 124200 Newoor LoveseavCharcoalLeater 57400 usw keywestLoveseaiBiece usc ___ ______ sosoo CLUB OCCASIONAL MEETING CHAIRS CHR003 M Roma Chair White Vinyl 473 00 CHRO01 Mirabel Chair Brown Leather 473 00 cwm
54. RIPTION PRICE BAR TABLES CONTINUED Bar TopiStandara Base 22100 Graphite Nebula Bar Table 36 Top wevNebuaBarTabeo Top 22106 wm 27000 wu Graphite Nebula Bar TableTulp Base 27000 SOMHTB Mahogany Bar Table Tulip Base 297 00 wir Siver Sar TabirTuip Base 29700 wre erushed Red Bar 27000 Gsocuw CockairTabieMaple Top Grommet Hores 30 Brushed Bue Gar Table Tuip 27000 CockairtabrewnieTop sono wir mapie Bar Taniere Bess 29700 500 00 WIN Graphite Nebula Bar Tablas Base 29700 BARSTOOLS WTM Grey Nebula Bar Table 36 Top Tulip Base Sh cate TabieMahoganyia0 Round 256 00 s ___ ________ 20900 zm Caf Table 36 Top Grey Nebula G30DWS __ Caf Table White Top 466 00 G30DWW Caf Table White Top w Grommet Holes 466 00 G30CMS Cocktail Table Maple 309 00 284 00 258 00 258 00 245 00 162 00 I N NO 89001 85002 89008 PN est 892 899 pst _ 855 850 BSE 1 30MHTC Table Mahogany Tulip
55. S FORM IF IT IS SIGNED BY AN AUTHORIZED EMPLOYEE OF THE EXHIBITING COMPANY NOTIFICATION FROM THE DISPLAY HOUSE WILL NOT BE ACCEPTED PLEASE MAIL OR FAX THIS FORM ALONG WITH YOUR CERTIFICATE OF INSURANCE TO ARATA EXPOSITIONS INC DO NOT SEND CERTIFICATES OF INSURANCE OR THIS FORM TO SHOW MANAGEMENT Company Name Booth Number Exhibitor Contact Please Print Exhibitor Authorized Signature Email Address Phone Number Type of work being performed Non Official Contractor Display House Contact Name Email Address Phone Number Green GATLORD ENTERTAINMENT Greetings Exhibitors We re proud to have been selected by SciTech 2015 as the host facility for your upcoming trade show held January 6 8 2015 In 2007 Gaylord Palms Resort was named a Certified Green Lodging facility by the state of Florida In addition we have launched a new ongoing initiative called GET Green to identify and spearhead ways to lessen our environmental impact As part of this program we measure energy consumption water use and waste setting targets for continuous reductions in these areas We invite you to join us in protecting the environment by utilizing the programs in place During your trade show you will have opportunities to help with the following Cardboard recycling Paper recycling Plastic recycling Towel amp linen reuse program in guest rooms Surplus show floor donations to local charities For more information ab
56. Scallion Sauce Pork Dumpling with Wasabi Seasoned Garlic Sauce Steamed Shrimp Shumai Sesame Ginger Sauce Serves 25 550 Antipasto Display Assorted Italian M eats amp Cheeses Grilled Italian Vegetable Platter Buffalo M ozzarella Basil amp Olive Oil Marinated Sun Dried Plum Tomotoes Artichoke Hearts Kalamata Olives Celery Hearts Sliced Italian amp Bread Sticks Serves25 700 M editerranean Display Roasted Red Pepper Hummus Marinated Olives amp M arinated Feta Turkish Tomato Salad Baba Ghanoush Quinoa amp Cucumber Salad Tabbouleh Stuffed Grape Leaves Lavosh Toasted Pita Chips Serves25 600 Spanish Quarter Display Mini Quesadilla Cornucopias Tri Color Corn Chips Guacamole Tangy Salsa amp Queso Dip Cinnamon Sugar Tortillas Serves 25 390 00 Signature Displays Based on 30 minutes of Service The M agic Smart Food Cheddar Popcorn amp Cracker J acks Tri Color Tortilla Chips Chili Con Queso Coney Island Franks en Croute Roasted Peanuts Assorted Bags of Chips amp Pretzels Natural Lemonade amp Iced Tea Assorted Soft Drink s and Mineral Waters Serves25 565 Gourmet Cupcakes Assorted Gourmet Cupcakes to include Pineapple Rum German Chocolate Red Velvet amp White Chocolate Raspberry Serves 25 375 Comfort Food Uncrustables Peanut Butter 8 Strawberry Jam Peanut Butter amp Grape J elly Crunchy Apples Whole Bananas Oreos and Nutter Butter Cookies Milk amp Chocolate M ilk Ass
57. adline Items cancelled after move in begins will be charged at 100 of the published price Absolutely no Plush Booth Carpet Total credits will be issued after show closing All Arata rental carpet is laid clean on the date of installation In the event that carpet ea becomes dirty during the setup of the show booth cleaning services must be ordered Total Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax itions inc BOOTH CLEANING orlando fl 32811 phone 407 422 3636 SciTech 2015 fax 407 839 5929 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders NOTE All rental carpets are delivered clean to your booth space However during set up the carpet can become soiled We suggest you order cleaning services at least once before the show opens ALL DAILY CLEANING SERVICES MUST BE ORDERED EXCLUSIVELY THROUGH ARATA EXPOSITIONS INC NO INDEPENDENT CONTRACTORS WILL BE PERMITTED TO PERFORM CLEANING SERVICES BOOTH CLEANING Vacuuming of booth and emptying of wastebaskets Discount Pr
58. all other parts of the space Split island When a Peninsula Booth shares a common back wall with another Peninsula Booth the entire cubic content of the space may be used without any back wall sight line restrictions up to a maximum height of 16 Hanging signs are permitted to a maximum height of 16 to the top of the sign and should be set back at least 10 from adjacent booths Those exhibitors who wish to use a hanging sign must submit a request written request and any applicable line drawings or renderings to AIAA at least 30 days prior to installation All hanging signs must be installed by the official general service contractor decorator or their designee in some cases this will be the facility itself In other words exhibitors are prohibited from contracting to have their sign hung by any entity not designated in the service kit Island Booths An Island booth is any size booth that is exposed to aisles on all sides Size Island Booths are generally 20 x20 or larger Rules Applying to Island Booths The entire cubic content of the space may be used up to the maximum height of 16 Hanging Signs Hanging signs are permitted to a maximum height of 16 to the top of the sign and should be set back at least 10 from adjacent booths Those exhibitors who wish to use a hanging sign must submit a request written request and any applicable line drawings or renderings to AIAA at least 30 days prior to installation All
59. anuarv 3 5 2015 Onl November 19 December 19 2014 Facility closed December 24 25 31 and January 1 Name of Exhibitor and Booth Number Scilech 2015 To Name of Exhibitor and Booth Number bs For SciTech 2015 Arata Expositions Inc C O Arata Expositions Inc Gaylord Palms Resort 4104 L B McLeod Road Halls C amp D Orlando FL 32811 3208 Gaylord Way Kissimmee FL 34746 4414 itions inc HELPFUL HINTS orlando fl 3281 1 phone 407 422 3636 fax 407 839 5929 SciTech 2015 www arataexpo com Arata Expositions Inc recognizes that your participation in this event is a vital part of your marketing program and we want to do everything possible to make it profitable and rewarding Please review the following hints that will help you maximize your time and money spent on this exhibition PRIOR TO THE SHOW Read the ENTIRE Exhibitor Service Manual Complete all applicable order forms in their entirety If you have multiple locations please complete separate order forms for each location booth meeting room etc A completed credit card authorization form is required with all orders even when paying by check cash or wire transfer Please ensure that the credit card information is complete and correct including the expiration date Be sure you return the appropriate forms to the appropriate vendors by the order deadline dates By submitting your order forms with full payment by the deadlin
60. arges will apply for relocation Prices are per outlet or combination of outlets with electrical load not to exceed watt and or ampere rating indicated All power provided is 24 hour For your convenience the Gaylord Palms Resort amp Convention Center will staff a service desk during exhibitor set up Island Peninsula and In line booths requiring power to be installed other than the back of the booth will be charged time and materials Please include a scaled floor plan showing the requested location of electrical source Labor WATER AND DRAINAGE Water Hotel supplies 1 2 male threaded hose connector Exhibitor is responsible for bringing connector to adapt Drainage Depending on location of exhibit a pump may be required at an additional cost EQUIPMENT All equipment must be properly tagged or marked with complete information as the type and or amount of current voltage phase frequency horsepower etc required All material and equipment provided by Gaylord Palms Resort amp Convention Center shall remain the property of the hotel and shall be removed only by the hotel at the close of the show The hotel reserves the right to refuse connection to any exhibitor whose equipment is deemed unsafe by the hotel s electrical department The use of open clip sockets latex or lamp cord wire unapproved multiplex attachment plugs is not permitted Permanent building electrical outlets are not part of the booth space and ma
61. ates THE EXHIBITOR ECONOMY PACKAGE WILL NOT BE AVAILABLE AT SHOW SITE Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax STANDARD BOOTH FURNISHINGS Choose from a full line of attractive versatile booth furnishings to create just the right atmosphere for meeting with your prospects meh P Eh amp SHOWN Deluxe Arm Chair o Zu Deluxe Counter Stool e Draped Table 42 h x 2 x 8 e Draped Table 30 h x 2 x 4 Chrome Tripod Easel Wastebasket washington d c orlando fl 15928 tournament drive 4104 1 6 mcleod road gaithersburg md 20877 orlando fl 32811 p 301 921 0800 407 422 3636 f 301 990 1717 f 407 839 5929 itions inc FURNITURE orlando fl 3281 1 phone 407 422 3636 SciTech 2015 fax 407 839 5929 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CHAIRS 557 00 mo is Side Chair 68 00 88 40 Someso ss ACCESSORIES Ese meos 520 wu fs x Chrome Sign Holder 227 x 287 97 00 126 10 8 7
62. ationals are likewise responsible for ensuring that they do not discuss ITAR export restricted information with non U S Nationals in attendance Booth Staffing Exhibitors agree to abide by the installation and dismantling times set by AIAA and to have at least one person staffing their booths during published exhibition hours Exhibitors who vacate their booths prior to the published dismantle time without permission of the show manager may be subject to penalties applied at the discretion of AIAA The penalties can range from loss of priority status to exclusion from any and all AIAA events Operating Area AIAA reserves the right to impose limitation on noise levels and any other method of operation which becomes objectionable Any distribution of literature or samples shall be limited to the exhibitor s booth Carpet Floor Covering Floor covering is required for all exhibits at all AIAA events The exposition hall at the Gaylord Palms is not carpeted Children For safety reasons no persons under the age of 18 are allowed in the exposition hall without parental supervision at any time Shoes For your own safety no open toe shoes or sandals of any kind are permitted in the exposition hall during move in or move out DISPLAY RULES In line Booths In line booths are generally arranged in succession and exposed to an aisle on one side In line booths are sometimes referred to as Linear Booths Size The standard In line
63. between the delivery of shipments to the booth and the arrival of the exhibitor or exhibitor s representative AEI will not be responsible or liable for any loss damage theft or disappearance of exhibitor s materials after same have been delivered to the exhibitor s booth at show site We suggest exhibitors arrange for security services for their booth 8 EQUIPMENT REQUIRING SPECIAL EQUIPMENT Fourteen days advance notice must be provided to AEI by the exhibitor in order to obtain special devices to properly load place or reload equipment requiring such care AEI will not be liable for any damage incurred during the handling of equipment requiring special devices if this advance notice has not been received by AEI 9 EMPTY CONTAINER LABELS The exhibitor is responsible for affixing EMPTY labels available at the AEI service desk to containers to be stored during the show It is understood that these labels are used for empty storage only and assumes no responsibility or liability for loss or damage to contents while containers are in storage for mislabeled containers 10 CLASSIFYING SHIPMENTS cannot be responsible for classifying shipments After shipments are tendered to a carrier for shipment cannot be responsible for delivery time or damage or loss to property 11 OUTBOUND SHIPMENTS All shipments received at the close of the show are subject to a final count We will count and ship pieces as we find the shipment
64. booth size in the US is 10 x10 3 05m x 3 05m although there are exceptions where the depth of the booth will vary and the space offered is 9 x10 8 x10 and in some extreme cases even 5 x10 These variations are usually as a result of trying to maximize a small space Rules Applying to In line Booths Without concern for the number of In line Booths used i e 10x20 10x40 booth displays should be set up in such a way so as to not obstruct the sight lines of other booths The maximum height of 8 feet is allowed in the rear of the space and a maximum height of 4 feet in the front of the space to the aisle Note when three or more In line booths are utilized in combination of a single space the 4 foot height limitation only applies to that portion of the booth within 10 of an adjoining booth In other words for any In line booth space longer than 30 the 4 foot restriction is only applied to the 10 booth sections on the left and right extremes of the space Variations to In line Booths There are two variations to In line booths and they are the Corner Booth and the Perimeter Booth A Corner Booth is defined as an In line booth that is exposed to aisles on two sides All rules that apply to standard In line booths apply to Corner Booths without exception A Perimeter Booth is an In line Booth that backs to a wall or otherwise has no other booths behind it A Perimeter Booth may deviate from standard In line Booth rules only to the extent t
65. cated 1 0 Mb sec One Device Only Routers Switches Prohibited QTY Advance Rate Standard Rate Total Wired Dedicated Internet Access Dedicated Private VLAN 3 0 Mb sec 6 0 Mb sec 12 0 Mb sec Public IP Address Telecommunication Telephone Services Standard DID telephone fax modem line ISDN BRI service Standard Desk Telephone Labor Troubleshooting Move Change Please provide internet locations for hardlines on floor layout Office Use Only ELO AUTH 200 00 250 00 790 00 1 050 00 315 00 370 00 265 00 315 00 55 00 80 00 1 050 00 1 315 00 6 300 00 7 875 00 9 450 00 11 815 00 15 750 00 19 700 00 30 00 40 00 315 00 370 00 735 00 895 00 35 00 45 00 105 00 160 00 Charges Subtotal 7 Tax TOTAL Marriott Confidential and Proprietary Information Telephone Usage Rates Local 9 Number There is no access charge for the first 20 minutes A 10 per minute charge will be billed beginning on the 21st minute Direct Long Distance Gaylord Palms Resort s Long Distance Carrier is AT amp T 9 1 Area code number Gaylord Palms Resort long distance calls are billed at AT amp T operator assisted day rates plus 2 25 access charge plus 6596 surcharge Toll Free Calls 9 1 Toll number There 15 no access charge for toll free calls including 800 modems under 20 minutes A 10 per minute charge will be billed beginning on the 21st minute Cre
66. d loss or damage occur liability shall be limited to the physical loss or damage to the specific article which is lost or damaged In any case the liability of AEI is limited to 30 per pound per article with a maximum of 50 00 per item and a maximum of 1 000 per shipment whichever is less as agreed upon damages and exclusive remedy Provisions of this paragraph shall apply if loss or damage regardless of cause or origin results directly or indirectly to property through performance or nonperformance of obligations imposed by the offering of services to Exhibitors or from negligence active or otherwise by AEI its subcontractors or employees This applies while these goods are in warehouse in vehicles for delivery or at show site AEI shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an exhibitor s material which make it impossible or impractical to exhibit same 4 EXHIBITORS ARE URGED TO CARRY ALL RISK INSURANCE COVERING YOUR MATERIALS AGAINST DAMAGE LOSS AND ALL OTHER HAZARDS FROM THE TIME SHIPMENTS ARE MADE PRIOR TO THE SHOW UNTIL SHIPMENTS ARE RECEIVED BACK AFTER THE SHOW THIS CAN GENERALLY BE DONE BY ADDING EXPOSITION FLOATERS TO EXISTING INSURANCE POLICIES IT IS UNDERSTOOD THAT IS NOT AN INSURER THAT INSURANCE IF ANY SHALL BE OBTAINED BY THE EXHIBITOR AND THE AMOUNTS PAYABLE
67. dit Cards To access carrier of choice for calling card calls For Example For AT amp T Dial 9 1010 2880 Wait for instructions International 9 011 Country code City code number Gaylord Palms Resort international calls are billed at AT amp T operator assisted day rates plus 4 50 access charge plus 65 surcharge For Operator Assistance Credit Card or Collect Calls Dial 9 0 and follow the automated instructions Auto Collect Operator Assisted and Calling Card calls will be billed through your local serving telephone company or AT amp T or through Integretel 2540 Fourtune Way Vista CA 92083 Directory Assistance Local Long Distance 9 411 1 00 access fee AT amp T Operator 9 00 1 00 access fee Applicable taxes will be added Rates subject to change The first 20 minutes of all local 800 number credit card and third party billed calls are included in the 10 00 Resort Service fee Each additional minute after the first 20 minutes will be billed at a rate of ten 10 cents per minute Consumer complaints may be directed to F C C Common Carrier Bureau Enforcement Division Informal Complaints Suite 6202 Washington D C 20554 For Customer inquiries and rate information dial 1 800 777 2522 FOOD amp BEVERAGE Fax or Mail to Gaylord Palms Resort amp Convention Center 6000 W Osceola Parkway Kissimmee Florida 34746 407 586 2288 Fax 407 586 2279 GAYLORD PALMS KBSORT 4 CONVENT
68. e hotel is not responsible for any injury loss or damage that may occur to the exhibitor the exhibitor s agents employees or property or the any other person or property prior during or subsequent to the period covered by the exhibit contract In accordance with the Osceola County Fire department no exhibit display or drape will obstruct impede or otherwise hinder access to fire strobes fire speakers fire department access cabinets or fire pulls Gaylord Palms IT representatives with the delivery of flawless high speed internet access The use of any UNORDERED wireless access point or any other device that broadcasts open internet access is strictly prohibited At no time will an exhibitor or customer power up any wireless device not provided by Gaylord Palms Resort and Convention Center without prior authorization See the Information Technology Terms Conditions amp Regulations and Network amp Telecommunication Services forms enclosed in this service kit for additional information as well as ordering procedure and pricing Credit will not be given for services ordered and not used Cancellations must occur prior to the installation of services All disputes must be filed by the exhibitor with the Exhibitor Services Department prior to the close of the show Exhibits displays and equipment are to be brought into and taken from the Exhibit Hall via the loading dock only Stick on decals except name tags may not be distr
69. e Cream Gelato Please Call for Pricing Pricing is Based on Smoothies Frozen Cappuccinos Gourmet Tradeshow Volume amp Hours of Service Shaved Ice amp More Peanuts available upon request Please Call for Pricing Pricing is Based on Tradeshow Volume amp Hours of Service Attendant Included Hot Tea Service Chilled Fruit uices Assorted White Lions Teas to Include Ginger Cranberry Grapefruit Apple amp Tomato Peach Organic Earl Grey Organic Classic 88 per Gallon English Organic Green Passion Organic M asala Chai amp Cranberry Hibiscus 87 per Gallon Iced Tea Natural Lemonade or Tropical Bottled Water Fruit Punch Chilled Sparkling or Non Carbonated 79 per Gallon Mineral Waters 6 each Assorted Soft Drinks Rockstar Energy Drinks 5 75 each 6 each V8 Juice Assorted Bottled Gatorade 5 75 each 6 each Homemade Cookies Freshly Baked Brownies amp Blondies 60 per Dozen 60 per Dozen Rice Krispy Treats Granola Bars amp Popular Candy Bars 59 per Dozen 5 each Individual Bags of Pretzels Chips Vegetable Individual Bags of Hummus amp Pretzel Chips Chips amp Popcorn 4 50 each 4 75 each Sliced Bagels with Regular amp Flavored A Selection of Plain amp Flavored Flaky Croissants Cream Cheese Served with Preserves amp Butter 61per Dozen 61per Dozen Freshly Baked Fruit amp Nut Breads Assorted Donuts 61per Dozen 61per Dozen Marriott Confidential and Proprietary Information FOOD amp BEVERAGE Fa
70. e Rigging Assistant If there is a need for additional riggers PS AV will fulfill any and all needs Any calls extending past 4 hours will be billed hourly per the rate card The number of Rigging Assistants required will be decided by PS AV based on the size and production schedule of the event PS AV will make all connections to the ceiling and assist your staff in attaching those connections to your truss and equipment Please contact our offices for clarification of what services and equipment we have to offer to assist you in a safe and cost effective event e 5 will not dead hang items over 100lbs 10 in length with a scissors lift Chain hoists or crank towers must be used Banner amp Signage e signs banner and decorations must be hung by PSAV whether in the ballroom Exhibition Hall Lobbies Atriums or Gazebos Banner placement inside or outside of ballrooms and or meeting rooms must be approved in advanced through Conference Services Banners and Sign exceeding quantities 3 will be priced on a 4 hour minimum basis Banners or Signs with weights over 20 lbs may require a Chain Motor and truss scissor lift is required to hang all banners signs truss etc SCISSOR LIFT CHARGES ARE IN ADDITION TO THE LABOR RATES QUOTED The following federal Holidays are billed at double time Christmas Veteran s Day Thanksgiving Day Independence Day President s Day New Years Day Memorial Day Martin Luth
71. e dates you can save money by taking advantage of advance discount pricing Confirm your orders with each vendor Arata Expositions will send out a confirmation email for our services once your order is processed Confirm delivery and pick up dates and times with Arata and communicate them to your carrier Refer to the special handling page to review the definition of special handling charges You may want to share this information with your carrier Bring the tracking numbers from all of your shipments as well as contact information for your carrier Put together a trade show survival kit to include in your freight or carry with you including a small tool kit stapler staples scissors tape pens amp markers and a first aid kit SHOWSITE A Customer Service Center will be set up in the exhibition hall for your convenience If you have any questions or need any assistance during the course of the event you can contact all of the Official Vendors at the Customer Service Center After emptying crates place empty labels on all sides of your crates and cases Remember to remove old empty labels Additionally empty labels are sometimes color coded so make sure you get the correct color and be sure your booth number is on each label Work Zone Customer acknowledges that the show site and surrounding areas are active work zones Exhibitors its agents employees and representatives are present at their own risk If you have any question
72. e in and move out All weights are rounded off to the next cwt and computed on a round trip per shipment basis Crated Shipment 87 00 per CWT Special Handing Shipment 108 75 per CWT SITE SHIPMENTS This rate includes receiving at the EXHIBIT HALL on scheduled move in dates delivery to the booth storage of empty containers return of outbound shipments to loading dock and reloading onto your carrier All shipments must be accompanied by certified weight tickets Rates are based on straight time move and move out All weights are rounded off to the next and computed on round trip per shipment basis Crated Shipment 89 00 per CWT Special Handling Shipment 111 25 per CWT Uncrated pad wrapped Shipment 133 50 per CWT OVERTIME is before 8 00am and after 4 30pm Monday Friday and all day Saturday Sunday and holidays You will be charged a overtime surcharge in addition to the rates above for each occurrence of the following eYour shipment is received at our warehouse or show site on overtime eYour shipment is moved into the convention facility on overtime due to scheduling conflicts beyond our control eYour shipment is moved out of the convention facility on overtime due to scheduling conflicts beyond our control OVERTIME SURCHARGE Crated Shipment 21 75 per CWT Special Handling Shipment 27 25 per CWT Uncrated pad wrapped Shipment 33 50 per CWT LATE SHIPMENT SURCHARGE FOR SHIPMENTS RECEIVED IN WAREHOUSE AFTER
73. e use of carts dollies flat trucks or other mechanized equipment is not permitted ALL TRUCK DOCKS ARE UNDER THE CONTROL OF THE OFFICIAL MATERIAL HANDLING CONTRACTOR AND THIS IS NECESSARY FOR THE TOTAL EFFICIENT MOVEMENT OF FREIGHT IN AND OUT This control will be strictly enforced Any freight handled by AEI will be recorded on a freight receiving report and charged the rates reflected on this form Be prepared for the outbound shipment Know your destination and if you have a choice of carrier be sure to contact them in advance If you prefer to use the official show carriers service representatives will be available at the Arata Service Center to assist you If your designated carrier fails to pick up or refuses to accept your shipment by 2000 Thursday 8 January 2015 your freight will be shipped by T3 Logistics pending advice from the exhibitor and they will be charged accordingly for this service No liability will be assumed by Arata Expositions Inc as a result of such rerouting and handling Arata Expositions Inc cannot be responsible for classifying shipments After shipments are tendered to a common carrier for shipment Arata Expositions Inc cannot be responsible for delivery time or damage or loss to property itions inc tot Lb molo road SAFETY orlando fl 3281 1 phone 407 422 3636 SciTech 2015 fax 407 839 5929 www arataexpo com SAFETY IS VERY IMPORTANT FOR EVERYONE WORKING IN THE EXHIBIT HALL Arata Exp
74. easel back if desired DIGITAL SHOWCARD SIGNS 10 words or less Price 117 x 14 28 x 44 Extended Price Easel back 8 00 There will be an additional charge to prices listed for sign design labor or necessary labor to prepare logos for reproduction FTP INSTRUCTIONS Using Internet Explorer or FTP Client ftp ftp aratafiles com User Arata aratafiles com Password Welcome22 Please do not try to drag and drop a folder Due to permissions you are only allowed to upload files You may drag and drop multiple files at once but NO FOLDERS Make sure your exhibiting company and show name are used to label the file Company Name Street Address FILE PREPARATION FILE TYPES Digital files logos photos finished layouts etc should be saved or export ed from your design application to PDF EPS or TIFF with a minimum reso lution of 300dpi at 50 of the final desired production size The higher the resolution provided the better the results JPEG s are less desirable but can be accepted if the resolution is 300 dpi or higher Placed images are to be embedded rather than linked If files are linked be sure to send along the linked files Do not submit InDesign files indd Word doc PowerPoint ppt and GIF files or any file formatted for or taken from a website Web graphics are not suited for large format printing This is a very common error and should be avoided FONTS A
75. ed in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Bundle your options to cover all the basics at a discounted rate EXHIBITOR ECONOMY PACKAGE OPTION 1 10 x 10 BOOTHS ONLY 1 6 x 24 x 30 high draped display table check drape color below O Black White Blue Red Teal Burgundy Silver 2 Padded side chairs Cost 384 40 1 Wastebasket 1 10 x 10 carpet Black Grey Blue JHunter Green JBurgundy J Purple Teal NO SUBSTITUTIONS Option 1 Total U If item colors not selected in advance AEI will do so at no risk 0222 TTex _____ EXHIBITOR OPTION 2 10 x 10 ONLY 1 6 x 24 x 42 high draped display table check drape color below Black White Blue Red Teal Burgundy Silver 2 Counter Stools Cost 445 20 1 Wastebasket 1 10 x 10 carpet Black Grey Red Blue JHunter Green Burgundy Purple Teal NO SUBSTITUTIONS Option 2 If item colors not selected advance will do so at no risk TWTa This form must be completed and returned by December 19 2014 in order to receive the EXHIBITOR ECONOMY PACKAGES After the deadline all furnishings will be available at the published show r
76. ed to the second floor Data Center All circuit installs must be coordinated with the Gaylord Palms Resort and Convention Center s Information Technology group at least 9 weeks in advance of show date Allexhibitor telephone and network services will be disconnected on the last day of the event sixty 60 minutes after the show s official closing time Rates quoted for all services include bringing the requested communication services to the booth in the most convenient manner do not include special wiring over head drops and or special placement of communication services computer equipment or intranet working cabling All island booths will require a scaled diagram with orientation Additional labor and materials will be charged for precise placement of communication services Additional labor charges will be required for relocating service after installation The Gaylord Palms Resort and Convention Center will not be responsible for any cutting or altering of any floor coverings in order to bring voice or data services to a booth Changes to original orders will require a service order to be signed by the exhibitor acknowledging receipt of service and any associated labor Labor is charged hour increments minimum charge is hour Labor rate is 105 00 hour advanced scheduled and 160 00 hour standard non scheduled Notification of cancellation must be received in writing a minimum of five 5 days prior to the
77. ee that they have and wear at all times the temporary set up and tear down badges that will be provided by AIAA 7 The nonofficial contractor must not solicit business on the show floor 8 The nonofficial contractor must confine their operation to the exhibit area of their client s No service desk storage areas or other work facilities will be located elsewhere at the exhibition site 9 The nonofficial contractor must comply with labor agreements and practices and must not commit or allow to be committed by persons in their employment any acts that could lead to work stoppages strikes or labor problems 10 The exposition floor aisles loading docks service and storage areas will be under the control of AIAA s official service contractor The nonofficial contractor must coordinate activities with the official service contractor Appeals of the decisions of the show manager will be made to AIAA who will render the final and binding determinations 11 Violation of above stated rules will lead to expulsion from the exhibit hall GENERAL RULES International Traffic in Arms Regulations AIAA exhibitors are reminded that their exhibits at the conference could be controlled by the International Traffic in Arms Regulations ITAR U S Organizations are responsible for ensuring that technical data they display via their exhibits in open forums to non U S Nationals in attendance should be compliant with the ITAR export restrictions U S N
78. eir condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders If your rental carpet is damaged you will be charged the full replacement cost which is equal to the rental charge STANDARD LINEAR BOOTH CARPET STANDARD SPECIAL CUT BOOTH CARPET Check Description Discount Standard Extended opecial sizes are available in any dimensions Price Size Price Price Price includes all necessary taping and visqueen for protection of 10 x 10 Carpet 178 00 231 40 carpet during set up 10 x 20 Carpet 356 00 462 80 10 x 30 Carpet 534 00 694 20 10 x 40 Carpet 712 00 925 60 Standard carpet is supplied only for in line linear booths For island configurations booths 20 x 20 or larger please order Special Cut Carpet or Plush Carpet sq ft Total sq ft Discount Price Standard Price Extended Price X 4 05 per sq ft 5 26 per ft STANDARD CARPET COLORS CHECK COLOR BELOW Black Grey Blue JHunter Green Burgundy Purple Teal If item colors are not selected in advance AEI will do so at no risk CARPET PADDING Single Padding Double Padding VISQUEEN Sq ft x Discount Price Standard Price Extended Price 1 80per sq ft 2 34 per sq ft 3 60 per sq ft 4 68 per sq ft Discount
79. embled and disassembled by the exhibitor company e All electrical sans must be in good working order and in accordance with the Natonal Electrical Code and elecincity ordered in advance through your electrical provider e signs banners and decorations must be hung and dismantled by PSAV whether in ballroom lobbies atriums gazebos Banners placement mus be approved in advance by od Br i L Conference Services e ALL rigging of banners and signs require a minimum 3 person rigging team 4 hour minimum CES e The total charge per item is determined as a Show RATE that is the requested items selected are charges of the actual show days of the exhibition service charge of 23 will be added to the subtotal before Tax e Please include applicable Sales Tax on equipment rental TAX EXEMPT STATUS If you are exempt from payment of sales tax we require you to forward an exemphbon certificate for the state in which the services are to be provided To guarantee equipment availability and advanced rate submit your request 20 days to delivery Operator labor ifrequested is subject to the prevailing hourly rate with a 4 hour minimum e NO equipment charges for set up day required CANCELLATIONS This document is incomplete without a formal A Cancellation of equipment ordered must be received confirmation and proposal
80. enue e Electric e Swisscom Internet forms e Credit Card Authorization e PSAV Audio Visual Shaping the Future of Aerospace September 10 2014 Dear Exhibitor On behalf of AIAA we would like to say thank you for your participation in and support of the AIAA Science and Technology Forum and Exposition This event would not be a success without the support of organizations like yours and we at AIAA would like you to know how much we appreciate your support This exhibitor service manual contains all of the information your organization will need regarding the logistics of this event Please take special note of the list of deadlines AIAA has launched a new web site The forms for Exhibitor Guide Listing and Exhibitor Badges are now online Please fill out those forms by the deadline listed on page 5 and submit The form will be emailed directly to Jean Riley To be consistent we ask that you email your logo in eps or ai to Jean Riley to ensure we have the most updated version Should we not receive your Exhibitor Guide Listing we will use the information from the last guide in which your company appeared A block of rooms has been reserved at the Gaylord Palms You can book your room on line through our web site at www aiaa scitech org The link is located under Plan your Trip We have several networking events scheduled in the Exposition Hall during the Forum All networking coffee breaks the Networking Recept
81. er King Day Presidential Election Day and Labor Day Please allow us the opportunity to provide you with an estimated budget that will clearly identify your labor costs and overtime rules Time and one half rates will apply after eight 8 hours and double time rates will apply after sixteen 16 hours Short turnaround rates will apply if there is less than eight 8 hours off between calls 4 hour minimum calls apply A Meal break is required every 5 hours Services that are cancelled with less than 72 hours notice will be billed at published rates Services that are scheduled with less than 14 days notice will be billed at double time rates All changes in labor calls must be called to the Presentation Services Rigging Supervisor Onsite staff cannot change call times A prices and rates are subject to change PRESENTATION SERVICES Ordering Instructions PSAV is the exclusive Rigging provider for Gaylord Hotels Rigging equipment includes chain motors truss span sets shackles steel deck chain etc Please call for package pricing for single PSAV approved signage 4 X 6 or smaller less than 20 Ibs to include rigging labor and scissor lift PSAV reserves the right to deem the signage as qualifying for the package guideline Please contact e All ceiling riggng must conform to Show Management rules and regulations and facility limitations e Ali overhead signs and banners must be ass
82. erate during the event in accordance with guidelines established by the US EPA and local authorities Electrical Every exhibit facility has different electrical requirements and many require exhibitors to obtain all electrical connections extension cords power strips etc from them In addition to reviewing the buildings requirements it is suggested that these minimum guidelines be followed All 110 volt wiring should be grounded three wire e Wiring that touches the floor should be SO cord minimum 14 gauge three wire flat cord which is insulated to qualify for extra hard usage e Cord wiring above floor level can be SJ which is rated for hard usage e Using cords normally made for use in homes are not recommended and are often prohibited Cube taps are also not recommended and frequently no permitted Power strips multi plug connectors should be UL approved with built in over load protectors Lighting The following guidelines should be considered when determining booth lighting e No lighting fixtures lighting trusses or overhead lighting are allowed outside the boundaries of the exhibit space e Lighting must be directed to the inner confines of the booth space Lighting should not project onto other exhibits or show aisles e Potentially harmful lighting elements such as ultraviolet lighting or lasers must comply with facility rules and must be approved in writing by AIAA e Lighting effects should be tastefu
83. evices must use water based fluids The use of these devices must be approved in advance through Conference Services in conjunction with Osceola County Fire and Rescue Services Freight Services Material Handling Freight Deliveries including but not limited to small package overnight LTL 8 van line carriers will not be accepted by Gaylord Palms Resort amp Convention Center Exhibit Hall representatives prior to your event during your event amp after your event Shipments during the event contract dates should be in the attention of the events Official Service Contractor Those events without a service contractor should contact FED EX The Official Service Contractor material handling includes unloading your exhibit material storage up to 30 days in advance at the warehouse address delivering to the booth the handling of empty containers to and from storage and the removing of material from the booth for reloading onto outbound carriers Please call your Official Service Contractor with any shipping questions FED EX provides Executive Shipping Solutions and can be contacted at 407 586 2599 GUIDELINES FOR ALL CARPETED AREAS The following policy and procedure will be in effect for all areas of the hotel with existing carpet 2 2 2 2 hall area unless it is included in the sales contract Trash removal from the exhibit hall and or ballroom is the responsibility of the decorating production company Any property damaged
84. for this service is 3096 of your total bill 35 00 minimum IN ORDER TO COMPLETE THE WORK WITHOUT YOUR REPRESENTATIVE PRESENT YOU MUST COMPLETE THE AEI SUPERVISED LABOR FORM Hequest you to await our representative before dismantling our display Time will commence upon assignment of men in accordance with exhibitor s instructions Representative should check with labor dispatcher s desk to obtain and return men ordered If exhibitor fails to pick up worker s at time ordered a one hour per worker no show charge will be applied Supervisor s Name Telephone Number Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax Pici SUPERVISED LABOR orlando fl 32811 phone 407 422 3636 SciTech 2015 fax 407 839 5929 www arataexpo com This form must be completed by all exhibitors wishing to use AEI supervised labor for the installation and dismantle of their exhibits INBOUND SHIPPING INFORMATION Display will be shipped to Warehouse Showsite _ Date Shipped Date to arrive Carrier Shipped from City State Total number of Crates 5 ____ Cases 4 Other please specify Display Carpet Shipped with exhibit Rented Color Size Electrical Placement Electrical under carpet Drawing attached required Drawing with exhibit Special Electrical Instructions Set up instructions Attached Shipped
85. formation is complete and accurate I hereby authorize Gaylord Palms Resort and Convention Center to collect payment for all charges as indicated in the Rate Information and Approved Charges section of this form by processing a charge to the credit debit card listed below Payment is accepted through exhibit services in the form of VISA MASTERCARD AMERICAN EXPRESS DISCOVER DINERS CB JCB and Money Order U S funds drawn on U S banks only Florida State Sales Tax 796 will be applied to all equipment amp service orders Checks and cash are not accepted Credit will not be given for services ordered and not used Cancellations must occur prior to the installation of services All disputes must be filed by the exhibitor with the Exhibitor Services Department prior to the close of the show I further authorize the following named person s to use the below listed credit card to pay of any additional services either in advance on site Print Name Signature RATE INFORMATION AND APPROVED CHARGES Required Charges Network Telecommunications Electrical Utility Services labor and materials Food and Beverage Security Services Floral CARDHOLDER INFORMATION Required Visa 7 MasterCard 7 Discover 7 Diners CB JCB Name as it appears on the credit debit card Issuing Bank Phone Credit Card Number Exp Date Address statement City State Zip Phone Number Fax or Alternati
86. gt lt gt A Labor Installation Add 7 1 N TOTAL LINES 1 11 Material Handling Estimate BALANCE TOTAL LINES 1 14 Your order will not be processed without a credit card on file Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax 2 Ed SHIPPING INFORMATION orlando fl 32811 phone 407 422 3636 2015 fax 407 839 5929 SHIPPING INFORMATION www arataexpo com ADVANCE SHIPPING WAREHOUSE ADDRESS DIRECT SHOWSITE SHIPMENTS Shipments should arrive on or between _ November 19 December 19 2014 January 3 5 2015 Only Facility closed December 24 25 31 and January 1 Shipments should be PREPAID addressed as follows To Name of Exhibitor and Booth Number For SciTech 2015 Arata Expositions Inc Gaylord Palms Resort For SciTech 2015 Halls C amp D C O Arata Expositions Inc 3208 Gaylord Way Shipments should be PREPAID addressed as follows Name of Exhibitor and Booth Number 4104 L B McLeod Road Orlando FL 32811 Kissimmee FL 34746 4414 To avoid confusion remove all expired shipping labels before shipment
87. hat the maximum back wall height may go as high as 12 Hanging Signs Hanging signs of any type are not permitted for In line booths in any configuration End cap Booths An End cap booth is defined as two In line booths that are exposed to aisles on three sides Rules Applying to End cap Booths While some events do allow the use of End cap booths the rules that are generally applied in order to maintain sight lines tend to be quite confusing and are extremely limiting to the point where the usable space is only 5096 of the total To eliminate the issues that come with them End cap booths are not permitted Peninsula Booths A Peninsula Booth is composed of at least 4 contiguous booths and is exposed to aisles on three sides There are two variations to the Peninsula Booth a one which backs up to In line booths and b one which backs up to another Peninsula Booth and are sometimes referred to as a Split Island Booth Size Peninsula Booths are generally 20 x 20 or larger but can vary in one dimension depending on the standard booth established for the event i e if the standard In line booth is 8 x10 then a Peninsula Booth would be 16 x 20 or larger Rules Applying to Peninsula Booths In line When a Peninsula Booth backs to two In line booths back wall height is restricted to 4 feet within 5 feet of each aisle to allow for reasonable sight lines for the adjacent In line booths The maximum height is 16 including signage for
88. ibuted or used in the convention center Holes may not be drilled or punched into any surface in the convention center The painting of exhibits or signs is not allowed inside the convention center 2 2 2 2 2 center X Static helium balloon displays are permitted in the convention center Helium balloons may not be used as giveaways Helium tanks must be removed daily Storage of tank within the building is not permitted used on the floor of the exhibit must be low residue carpet tape and low residue safety tape Accepted brand are Polyken 105C Renfrew 147 and Asiachem SST 736 or approved equivalent All tape is to be removed from the floor at the end of the event hotel reserves the right to purchase prepare and provide all food and beverage items Cooking permit must be obtained before any cooking activity is permitted within the convention center A 3A40 B C fire extinguisher must be in the booth within 30 feet of the each cooking device Compliance with all Osceola County Health Department rules and regulations is required Holding tanks for cooking residue oils grease etc are required Cleaning of equipment is not permitted in hotel restrooms Clean up arrangements must be coordinated in advance through show management use of Day tanks bottled gas may be used in conjunction with an approved exhibit or display for cooking or demonstration Gaylord Palm
89. ice Standard Price Extended Price Pre Show Cleaning sg ft x 45 per sq ft 9 54 per sq ft Daily Booth Cleaning X sg ft x 1 35 per sq ft 1 62 per sg ft The square footage is based on the overall size of the space occupied PORTER SERVICE Emptying of wastebaskets once every two hours show hours only Rates are based on booth size Number of Cost per Day Show Days Extended Price Up to 500 square feet 110 00 501 to 1000 square feet 120 00 1001 to 2500 square feet 130 00 Greater than 2500 square feet 140 00 The square footage is based on the overall size of the space occupied Discount Deadline December 19 2014 Received By Discount price applies only to orders that are accompanied by payment and are received cleaning Total by discount deadline Standard price applies to orders received after Cleaning Total the deadline Absolutely no credits will be issued after show closing rates are subject to change if necessitated by increased labor Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax iti InC ECONOMY PACKAGES orlando fl 32811 phone 407 422 3636 SciTech 2015 fax 407 839 5929 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stat
90. ight All Risk Pieces Special Marks and Exceptions x VIGIA X MEINE E A Ak JA L 0101414 Important Insurance Information Minimum cargo liability agreed to be not more than 0 50 lb 50 00 whichever is greater unless a higher amount is declared and additional All Risk Insurance charges paid thereon Contact Logistics rep to discuss the benefits of PLEASE READ NOW purchasing additional insurance Service Requested Check One Next Day Second Day omments 3 5 Day Deferred L Van Line Service Other F Request pre printed address 1 Labels and shipping form Schedule return shipment washington d c 15928 tournament drive gaithersburg md 20877 301 921 0800 f 301 990 1717 STANDARD BOOTH CARPET Give your booth the classic look you need with one of our burgundy black blue BN c du 4 w t hi i teal hunter green orlando fl 4104 1 0 mcleod road orlando fl 32811 407 422 3636 f 1407 839 5929 itions inc STANDARD orlando fl 3281 1 phone 407 422 3636 SciTech 2015 fax 407 839 5929 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for th
91. in the Gaylord Palms Resort and Convention Center is exclusive Telecommunication services voice and data are to be ordered by each exhibitor separately and are not to be shared with other exhibitors Routine audits are preformed to ensure adherence All prices are for rental of services only Material and equipment furnished by the Gaylord Palms Resort and Convention Center for telecommunication services shall remain the property of the Gaylord Palms Resort and Convention Center s unless otherwise specified and shall be returned to the Gaylord Palms Resort and Convention Center s Exhibitor Service desk at the close of show There will be a 600 00 charge for lost or damaged Polycom device a 150 00 charge for lost or damaged telephone sets and a 500 00 charge for lost or damaged network equipment The Gaylord Palms Resort and Convention Center is not responsible for lost or damaged equipment while in the exhibitor s possession Under no circumstances shall anyone other than the Gaylord Palms Resort and Convention Center s Information Technology technicians make any special wiring within the resort property Only the Gaylord Palms Resort and Convention Center s Information Technology technicians are authorized to modify system wiring or cabling Any wiring or cabling damage costs plus administration fees will be billed to the exhibiting firm name Delivery of all voice and data transmission lines ordered from an outside vendor will only be allow
92. ion and Networking Luncheon will be located in the hall Your exhibitor badge allows access to any event held in the Exposition Hall You are allowed 4 exhibit badges per 10X10 booth These badges do not allow access to the conference but will allow access to any food function held in the Exposition Hall AIAA strives to make our events the very best they can be To that end once the event has concluded we will be distributing an event survey to all exhibiting organizations We ask that you please take a few moments to complete the survey and provide us with your feedback Your constructive criticism is welcome and encouraged If we can be of assistance in preparing for this event while onsite or after the event has concluded please feel free to contact us Once again thank you for supporting this event and we will see you on the show floor Regards Chris Chris Grady Jean Riley Exhibit Sales Manager Exhibit and Event Manager AIAA AIAA chrisg aiaa org jeanr a aiaa org 703 264 7509 703 264 7553 1801 Alexander Bell Drive Suite 500 Reston VA 20191 4344 Phone 703 264 7500 Fax 703 264 7551 http www aiaa org IMPORTANT DEADLINES SciTech 2015 Shaping the Future of Aerospace Item Deadline Exhibit Guide Listing Form on line 3 November 2014 Exhibit Booth Staff Badge Form on line 5 December 2014 Decorator Non Official Contractor 5 December 2014 Decorator Furniture Discount Deadline 19 December 2014
93. l and not interfere with other exhibitors or otherwise detract from the general atmosphere of the event 4104 l b mcleod road orlando fl 3281 1 telephone 407 422 3636 fax 407 839 5929 www arataexpo com Dear Exhibitor It is indeed a pleasure to provide the enclosed information for your exhibit participation in the AIAA SciTech 2015 scheduled for 6 8 January 2015 at the Gaylord Palms Resort in Kissimmee Florida We have been selected by AIAA to function in the capacity of Official Decorator and Service Contractor for the exhibits The service order forms that follow are provided to assist in your preparation for this program Please review each form ORDERING IN ADVANCE those items and services you require the Official Decorator it is strongly urged that all orders for equipment and services be handled through Arata Expositions Inc This will greatly assist us in assuring you a smooth well coordinated installation show run and dismantling Each 10 x 10 booth will receive an 8 high backwall draped in grey white white grey The 3 high siderail drape will be grey A one line 7 x 44 identification sign will be provided indicating the name of the exhibiting company and booth number ALL PAYMENTS FOR SERVICES AND OR RENTALS INCLUDING MATERIAL HANDLING CHARGES PROVIDED BY ARATA EXPOSITIONS INC MUST BE GUARANTEED BY CREDIT CARD IN ADVANCE OF SHOW OPENING EACH EXHIBITOR MAY OBTAIN A COPY OF THEIR CURRENT INVOICE FR
94. l be applied
95. ll fonts should be converted to outlines or paths Send font files if there is an anticipation of any changes so additions can be made to the provided art PROOFING A clean hardcopy proof and a PDF proof should be sent along with the print files for reference Files provided without proofs will be printed exactly as provided Any re prints necessary due to proofs not being provided are done at additional cost to the client Discount Deadline December 19 2014 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline An additional 10096 of the published prices will be applied to all orders received after the deadline Cancelled orders will be charged at 100 of the published price Absolutely no credits will be issued after show closing Booth Number City State Email Address Zip Code Country Contact Name Telephone Fax itions inc MECHANICAL LIFTS orlando 1 3281 1 phone 407 422 3636 SciTech 2015 fax 407 839 5929 www arataexpo com OPERATION OF ALL MECHANICAL LIFTS ALL MECHANICAL EQUIPMENT ON THE TRADE SHOW FLOOR AND DOCK AREAS MUST BE UNDER THE CARE CUSTODY AND CONTROL OF ARATA EXPOSITIONS INC THIS INCLUDES FORKLIFTS PALLET JACKS GENIE LIFTS ETC AS WELL AS ANY OTHER MECHANICAL EQUIPMENT The operation or use of all motorized or mechanical lifting equipment for installation of booth structures or signs is not
96. lled after move in begins will be charged at 100 of the published price Absolutely no credits will be issued after show closing Standing on rental furniture is prohibited Arata Expositions Inc cannot be responsible for injuries or falls caused by improper use Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax custom furniture PREMIER COLLECTIONS SEE INDIVIDUAL CATEGORIES FOR DETAILED PRODUCT INFORMATION ROMA CHR003 MIRABEL ey omg ALLEGRO KEY WEST e OCB SOUTH BEACH Suggested Uses of South Beach MARRAKESH MEMPHIS LISBON gt Suggested Uses of Newport SOFAS amp SECTIONALS 501 LOVESEATS SOFAS amp SECTIONALS SFA003 Roma White Vinyl 789153195 5 001 Mirabel Brown Leather JE L35 D 32 SFA002 Allegro Blue Fabric 2915342 SOC LSD SO1 South Beach Sofa Platinum Suede 69 29 D 33 H SOC Lisbon Sofa Black Leather o sie Denis SON Marrakesh Sofa Light Beige SOM Key West Sofa Black soul LSM MPS Memphis Sofa Mini Size Black p 28811 SED Newport 3 pc Sectional Charcoal Leather 1132 34 S Sunti SO2 South Beach 3 pc Sectional Platinum Suede 15218495 341 5 001 5 002 SOM MPS LOV
97. main the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders If your rental carpet is damaged you will be charged the full replacement cost which is equal to the rental charge PLUSH CARPET This plush heavy cut nylon pile carpet has built in Scotchguard Rental includes installation all necessary taping plastic covering for protection and removal at the close of the show BOOTH SIZE X sq ft Total sq ft Discount Price Standard Price Extended Price 5 00 per sq ft 6 50 persq ft PLUSH COLORS CHECK COLOR BELOW L JBlack New Blue Beige _JEmerald _ISilver Cloud Jlce If item colors are not selected in advance AEI will do so at no risk Purchase only 6 50 per sq ft discount or 8 45 standard price CARPET PADDING Discount Price Standard Price Extended Price Single Padding 1 80 per sq ft 2 34 per sq ft Double Padding 3 60 per sq ft 4 68 per sq ft Discount Deadline December 19 2014 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard price applies to orders received after the de
98. ndling Crated vs Uncrated Crated shipments are those that are packed in any type of shipping container that can be unloaded at the dock with no addi tional handling required Such containers include crates fiber cases cartons and properly packed skids An uncrated shipment is material that is shipped loose or pad wrapped and or unskidded without proper lifting bars and hooks Multiple Shipments Shipments on a carrier that are intermingled or delivered in such a manner that additional labor is needed to sort through and separate the various shipments on a truck for delivery to a booth Alternate Delivery Location Shipments that delivered by a carrier that requires all or partial delivery of the shipment to a different level in the same building or to other rooms in the same facility Carpet Only Shipments Shipments that consist of carpet and or carpet padding only require special handling because of additional labor and or equip ment to unload Improper Paperwork No Documentation shipments that arrive from a small package carrier including among others Federal Express Airborne Express DHL and UPS without an individual Bill of Lading requiring additional time labor and equipment to process Shipments received without paperwork will be delivered without guarantee of piece count or condition Shipments that arrive without machine printed docu mentation showing the weight of the shipment Improper Weight Shipments
99. ng part of their systems or any services provided over or in connection with any of the Gaylord Palms Resort and Convention Center or other associated networks Gaylord Palms Resort and Convention Center services shall not be used to transmit any communication where the meaning of the message or it s transmit distribution would violate any applicable law or regulation or would likely be highly offensive to the recipient or recipients thereof Gaylord Palms Resort and Convention Center reserves the right to troubleshoot with tools such as Wireshark Sniffer Pro FLUKE network analyzers etc Gaylord Palms Resort and Convention Center reserves the right to immediately disconnect network connections when activity such as denial of service attacks port scans or any other form of network performance degradation activities is observed After disconnection isolation and quarantine assistance will be given devices for which the Gaylord Palms Resort and Convention Center provides Internet or Networking connectivity shall be required to obtain a Gaylord Palms Resort and Convention Center assigned IP address At no time while connected to Gaylord Palms Resort and Convention Center network will the customer use or run their own DHCP server Physical layer network audits are preformed to ensure adherence Customer must provide the node equipment personal computer etc properly configured as well as an On Site Ethernet adapter card rated for
100. of the working day You will be charged a one hour INSTALLATION OF DISPLAY minimum labor fee per person if labor is not cancelled 24 hours prior to the reguested start time DATE TIME NO OFPEOPLE APPROX HOURS TOTAL HOURS HOURLY RATE Supervision 30 35 00 Total Estimated Labor Costs Request you to proceed at earliest hour to install our display without our supervision charge for this service is 30 of your total bill 35 00 minimum IN ORDER TO COMPLETE THE WORK WITHOUT YOUR REPRESENTATIVE PRESENT YOU MUST COMPLETE THE AEI SUPERVISED LABOR FORM Request you to await our representative before installing our display Time will commence upon assignment of men in accordance with exhibitor s instructions Representative should check with labor dispatcher s desk to obtain and return men ordered If exhibitor fails to pick up worker s at time ordered one hour per worker no show charge will be applied Supervisor s Telephone Number Starting time can be guaranteed only at the start of the working day You will be charged a one hour DISMANTLING OF DISPLAY minimum labor fee per person if labor is not cancelled 24 hours prior to the reguested start time TOTAL ESTIMATED DATE TIME NO OF PEOPLE APPROX HOURS TOTAL HOURS HOURLY RATE COST AEI Supervision 30 35 00 Total Estimated Labor Costs Request you to proceed at earliest hour to dismantle our display without our supervision charge
101. ompanies must provide a credit card authorization form with orders Make checks payable to Arata Expositions Inc Orders with payment received after the Deadline Date will be charged standard prices FORMS TO ARATA EXPOSITIONS INC e Complete the necessary Arata Expositions Inc forms and calculate the cost of each order Review our PAYMENT POLICY AGREEMENT carefully ORDERS WILL NOT BE PROCESSED WITHOUT PAYMENT IN FULL AND A CREDIT CARD AUTHORIZATION ON FILE A credit card authorization is required even when paying via cash company check and or wire transfer Complete the CALCULATION WORKSHEET e For your files make a photocopy of all the Arata Expositions Inc forms used from this Manual e Place your order online if available mail fax this set of documents to Arata Expositions Inc 4104 L B McLeod Road Orlando Florida 3281 1 Phone 407 422 3636 Fax 407 839 5929 FORMS TO THE OTHER OFFICIAL SUPPLIERS Electrical telephone internet service etc please follow the payment instructions indicated on each of these forms located in the Exhibitor Service Manual ORDERS AFTER THE DEADLINE If there is still time for forms to reach us by mail air courier fax or email you are welcome to make additions after the deadline date Note that these will be charged at the standard rate SHOW SITE ORDERS Simply order from Arata Expositions Inc staff at the Customer Service Center on the exhibition floor We will be fully
102. orted Soft Drinks and M ineral Waters Serves 25 540 From the Pastry Kitchen Pistachio Raspberry Blackberry amp Lemon M acaroons Pain Au Chocolate Mini Eclairs M adeleines Whole Strawberries with Nutella Serves25 425 Marriott Confidential and Proprietary Information Calzone Display Vegetable Calzones Pepperoni Calzones Marinara amp Alfredo Sauces Crushed Red Pepper Parmesan Cheeses Serves 25 450 Artisanal Cheese amp Guinness Fondue Display Pumpernickel Sour Dough amp Pretzel Breads Grilled Chorizo amp Button Mushrooms Serves 25 5450 Cookie ar Chocolate Chip White Chocolate M acadamia Peanut Butter Chunk O atmeal Raisin Butterscotch SM amp Cinnamon Sugar Cookies Chocolate amp Low Fat Milks Assorted Soft Drinks and M ineral Waters Serves 25 525 Dessert Display Chocolate Cream Puffs Banana Meringue Mini Pie Red Velvet Whoopee Sandwich Strawberry Key Lime Shooters Rocky Road Brownies Serves 25 5325 2 1 GAYLORD PALMS 4 GCONFERTION CENTER Booth Enhancements Old Fashioned Popcorn M achine Freshly Popped Buttered Popcorn Minimum Order 100 Bags 4 50 per Bag 175 Attendant Fee 2 3 hours 50 Attendant Fee each additional hour Island Oasis Machine Frozen Non Alcoholic or Alcoholic Beverages Strawberry M ango Pina Colada amp Ice Cream Flavors Minimum Order 100 Beverages Alcoholic 9 00 per Beverage Non Alcoholic 6 00 per Be
103. ositions Inc is committed to safety and values it throughout our organization and demonstrates it in the work we perform We request that you make safety a part of your activities during the show If you see something unsafe or that presents a hazard please bring it to the attention of an Arata Expositions employee By reporting unsafe or hazardous conditions and by following the safety guidelines below you will be doing your part in creating a safe work environment SAFETY GUIDELINES e Only authorized personnel and employees allowed all others prohibited e This is an active work zone Please treat the show areas during move in and move out as an active construction zone Appropriate attire includes footwear with hard soles that protects against potential injuries from site debris and limits potential for slip and falls Heels flip flops and open toed shoes are inappropriate and violate safety standards All exhibitors and attendees enter at their own risk Do not enter the dock yard areas Never run in the exhibit hall Please walk Watch your step in aisles omoking is prohibited in the exhibit hall and dock areas Stay clear of dock doors otay clear of heavy machinery Never stand on furniture The furniture is not designed to support your standing weight Clean up or report spills Keep aisles free and clear of any and all debris Practice good housekeeping Check electrical cords for damage Do not overload outlets or plugs P
104. out these exhibitor specific programs please contact your Gaylord Palms Exhibit Hall Floor Manager by 407 586 2288 For details about Gaylord Palms Eco Logical programs please visit www gaylordhotels com getgreen Conveniently stay connected to the dining options and amenities available during your trade show at Gaylord Palms with our iPhone app available for download at www gaylordhotels com Sincerely Ingrid Martinez Exhibit Hall Floor Manager Gaylord Palms Resort amp Convention Center Marriott Confidential and Proprietary Information RULES AND REGULATIONS FOR EXHIBITS AND DISPLAYS Fax or Mail to Gaylord Palms Resort amp Convention Center Attn Exhibit Service Representative 3208 Gaylord Way Kissimmee Florida 34746 GAYLORD PALMS 407 586 2288 Fax 407 586 2279 GPExhibits gaylordhotels com RESORT CONVENTION CENTER ADVANCE PRICE DEADLINE December 20 2014 Adiscounted rate is provided to exhibitors who order services in advance Full payment must be received at Least Fourteen 14 days prior to the first day of show to qualify for the Advance Price Payment is accepted through exhibit services in the form of VISA MASTERCARD AMERICAN EXPRESS DISCOVER DINERS CLUB and Money Order U S funds drawn on U S banks only Florida State Sales Tax 796 will be applied to all equipment amp service orders Checks and cash are not accepted All pricing is subject to change without notic
105. over only the delivery of services to the booth in the 175 00 251 00 most convenient manner Rates do not include connecting or running electrical inside the 205 00 293 00 booth area All electrical to be installed will be 241 00 345 00 on the floor in the back of the booth for in line 2 booths Power for island booths will come from 285 00 408 00 PB the ceiling or floor in the most convenient manner Each outlet is considered one actual plug in 456 00 652 00 PB All equipment utilizing nominal 208 voltages must have appropriate male plug 678 00 968 00 Please list NEMA No NOTE Labor and materials will be billed at 1 389 00 1 984 00 PB the end of the show pricing is subject to change without notice 185 00 harges wo Sb Subtotal seo Te 3 eme 2 Marriott Confidential and Proprietary Information INFORMATION TECHNOLOGY TERMS CONDITIONS amp REGULATIONS Fax or Mail to Gaylord Palms Resort amp Convention Center Attn Exhibit Service Representative na cuis 3208 Gaylord Way Kissimmee Florida 34746 GAYLORD PALMS GAYLORD PALMS RESORT amp CONVEMTIOM CENTER RESORT CONVEMTIOM CENTER 407 586 2288 Fax 407 586 2279 GPExhibits gaylordhotels com Gaylord Palms Resort and Convention Center Information Technology Terms Conditions and Regulations GENERAL Installation of telephone telecommunications network and cabling services with
106. ple decker booths Some venues require prior approval of multi story exhibits by the facility and or applicable local government authorities because it is deemed to be a structure for building purposes A building permit based on an application and drawings prepared and submitted by a licensed architect or engineer may need to be obtained It is the exhibitor s responsibility to make sure that they are in compliance with local building regulations and as this can be a lengthy process to start early on to ensure that all time constraints are met Towers A tower is a freestanding exhibit component Towers taller than 8 feet should have drawings available for inspection As with multi story exhibits local regulations in many facilities strictly govern the use of towers A building permit may be required Americans with Disabilities Act ADA All exhibiting companies are required to be in compliance with the Americans with Disabilities Act ADA Information regarding ADA compliance is available online from the US Department of Justice at www usdoj gov crt ada infoline htm Flammable and Toxic Materials All materials used in the construction of displays should be made of fire retardant materials and be certified as flame retardant Materials that cannot be treated to meet the requirements should not be used A flame proofing certificate should be available for inspection It is the exhibitor s responsibility to dispose of any waste products they gen
107. r TIPS FOR MATERIAL HANDLING orlando fl 3281 1 phone 407 422 3636 SciTech 2014 fax 407 839 5929 www arataexpo com HELPFUL HINTS 1 Ship prepaid collect shipments will not be accepted at either the warehouse or show site 2 If you ship by way of your own truck or car it is important to have a delivery ticket prepared indicating the piece count and weight You are invoiced for material handling based on weight If no information is available the weight is estimated by the unloading crew 3 Consolidate as many pieces as possible into one shipment to avoid being billed for several minimum shipments To reduce material handling costs Material Handling ship all of your exhibit materials in ONE shipment Remember there is a 200 pound minimum charge per shipment See the example below 4 Please be sure to obtain and complete an Bill of Lading Bills of Lading will be made available at the service center on the final show day Please be sure to return your completed Bill of Lading and any additional outbound information before you leave the show floor 5 Should you choose to use a carrier other than the official show carrier please be certain to contact them with necessary pick up information AEI is not responsible for contacting outside carriers for pick ups 6 BE SURE YOUR MATERIALS ARE INSURED from the time they leave your firm until they are returned after the show It is suggested that exhibitors a
108. rafting Stool Black Crepe 25226 34 DESKS amp CREDENZAS FILES FRIDGES DESKS amp CREDENZAS 06 Executive Desk Mahogany 6071 30 D 29 H JD7 Executive Desk Granite 6D L 30 D 29 H CR6 Credenza Mahogany 72 L 24 D 29 CR7 Credenza Granite 121 24 D 29 H FILES 4 Vertical File 4 Drawer 2 L 19 D 52 H VF2 Vertical File 2 Drawer 27217 D 28 H L26 Lateral File Mahogany 36 2070 29 H L27 Lateral File Granite 36 L200 29 FRIDGES RIR Refrigerator White 14 0 cubic feet 28 28 D amp 4 H Refrigerator White 4 0 cubic feet 20 L 22D 33 H 128 15 MOBILE TBSTDW TBSTND TBBCHR TBSHLF TBPNTR m anl 1 gt lt LA15 f LA14 TRW TRH CUBL20 CUBTBL MOBILE TABLET MOBILE TABLET LAMPS LIGHTED PRODUCTS STANDS STAND ACCESSORIES LA15 Mason Floor Lamp CUBL20 Edge TBSTDW Mobile TBBCHR Brochure Brushed Silver Cube Ottoman Tablet Stand Holder 18 Round 55 H AM White 2625418 p hos 14 L 12 D 44 5 H 14 Table Lamp CUBTBL Edge LED TBSHLF Charging Brushed Silver Cube Table TBSTND Mobile Shelf 16 Round 26 H W Plexi Top Tablet Stand la ood DUI White Plastic Black TRW Trovato LED 20 20 14 L 13 D 44 5 H 16 TBPNTR Wireless Printer Holder aa L SD 529 a Floor Lamp White TAE p 7 l TRH Trovato Table Lamp White 5 Suggested Uses of Martini Bar SZ BARS B
109. rms and conditions will be construed when any of the following conditions are met e The Exhibit Shipping Information 8 Material Handling Rate Schedule is signed e Exhibitors materials are delivered to either the Arata Expositions Inc hereafter referred to as warehouse or show site for which AEI is the Official General Contractor for the event or e When an order for any rental equipment and or labor is placed by the exhibitor with 2 AEPS RESPONSIBLITIES The responsibility of AEI with respect to the goods stored hereunder shall be limited to the exercise of ordinary care and diligence by its officers and employees in receiving handling keeping and delivering the same For purposes of this contract means their employees officers directors agents assigns affiliated companies and related entities including but not limited to any subcontractors may appoint shall not be liable for loss or damage by natural elements fire heat frost damp dust moths rust leakage deterioration acts of God vandalism theft civil disturbance power failure acts of terrorism or war labor disputes lockouts or work stoppages of any kind nor for other causes beyond AEI s reasonable control 3 LIABILITY It is understood that and its subcontractors are not insurers The exhibitor is responsible for obtaining the proper insurance to cover their property AEI does not provide for full liability shoul
110. rotect valuables at show site Please keep all expensive or valuable items secured Unattended items in booths are easy theft targets e Keep fire exits clear and report any fires immediately If you notice anything unsafe please contact an Arata employee immediately During move in and move out individuals under the age of 18 are prohibited from being on or around the show floor Show sites during these times are similar to a construction zone and considered to be hazardous OSHA regulations prohibit minors from being present in a hazardous work environment THINK SAFETY 1 MATERIAL HANDLING SCHEDULE orlando fl 32811 phone 407 422 3636 SciTech 2015 fax 407 839 5929 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing RATES ARE BASED per CWT with a 200 pound minimum WAREHOUSE SHIPMENTS This rate includes receiving at Arata Expositions Inc WAREHOUSE 30 days of storage prior to show delivery to the booth storage of empty containers return of outbound shipments to loading dock and reloading onto your carrier Uncrated or pad wrapped shipments will not be received at the warehouse All shipments must be accompanied by certified weight tickets Rates are based on straight time mov
111. rrange all risk coverage This can be done by adding exposition floaters to existing policies Contact your insurance representative BE SURE YOUR LIABILITY AND PROPERTY INSURANCE IS IN EFFECT DURING TRANSIT STORAGE AND WHILE AT CONVENTION SITE THE EXPENSIVE WAY Date Received Actual Weight Minimum Charge 100 Lbs Total Cost 12 19 14 80 Lbs 200 Lbs Min 87 00 174 00 12 19 14 50 Lbs 200 Lbs Min 87 00 174 00 12 19 14 70 Lbs 200 Lbs Min 87 00 174 00 Total Material Handling THE COST EFFECTIVE WAY Date Received Actual Weight Minimum Charge 100 Lbs Total Cost 12 19 14 200 Lbs 200 Lbs Min 87 00 174 00 Total Material Handling c gt is 4 X tet art Around The Clock Service Official Carrier For d SciTech 2015 LOGISTICS Services Offered Next Day Second Day Deferred 3 5 day International Services Same Day Expedite Services Van Lines Customs Brokerage Warehousing For rates and scheduling please contact us at operations t3logistics com or call 1 866 920 4228 SciTech 2015 LOGISTICS T3 Logistics LLC Quote Shipping Request OFFICIAL SHOW CARRIER Schedule your Quote Pick Up using any of these options Bone tI Fax FAX 1 410 799 0118 E MAIL operations t3logistics com E mail VU CALL 1 866 920 4228 Booth H C C Phone jPhoe A oo Special Instructions Description of Articles We
112. s Resort and Convention Center has deployed a wireless management system in its exhibit halls that assists Decorations banners signs etc are not to be affixed to any wall door window column ceiling or any painted surface in the convention purposes Tanks must have a release valve and be removed from the convention center at the close of daily activities Storage of tanks inside the building is prohibited Vehicles that are used as part of a display should have no more than 14 tank of fuel or 10 gallons whichever is less The tank must be taped shut or have a locking gas cap and the battery cables must be disconnected Multi level exhibit booths or any covered exhibit booths over 300 sq ft must be protected by an automatic extinguishing system In accordance with the Life Safety Code subject to the approval of the Fire Marshall booth may be attended and protected by Osceola County Emergency Services Fire Watch Personnel in lieu of automatic sprinkler requirements A battery operated smoke detector will be required for each covered booth structure or tent regardless of square footage Two sets of drawings signed and sealed by a licensed engineer must be submitted for approval Cost of fire watch personnel is determined by Osceola County Fire and Rescue Contact the Fire Marshall s office for more information at 407 742 6200 or visit http www osceola org index cfm IsFuses Department FireMarshal 36748 Haze and or smoke producing d
113. s or concerns about your final invoice please be sure to contact the Arata Expositions Inc representative at the Customer Service Center before the close of the show Absolutely no credits will be issued after the show closes OUTBOUND MOVE OUT Keep in mind the return of empty containers varies depending on the size of the show so coordinate your outbound flight to accommodate this Arata Expositions does not provide security at the show site It is the Customer s responsi bility to stay with their property Arata Expositions is not responsible for loss or damage to property left in the Customer s booth at any time for any reason Make sure you have properly filled out an Arata Expositions Inc Bill of Lading one for each destination you are shipping to and that you have turned all of your shipping paperwork into the Arata Customer Service Center before you leave the exhibit hall Please be sure to have your freight carrier of choice scheduled to pick up your exhibit material from the hall no later than the time indicated in the Shipping section of this service kit or your freight will be re routed on the designated show carrier p ring HOW PLACE YOUR ORDER orlando fl 32811 phone 407 422 3636 SciTech 2015 fax 407 839 5929 www arataexpo com Complete as many of the order forms for furniture carpeting shipping etc as your planning allows before each Deadline Date Orders without payment will not be processed All c
114. s the exclusive supplier of Internet connectivity for all events within the facility We are equipped with a 100Mbps and a DS3 45Mbps dedicated Internet connection to a tier 1 provider and can provide Internet and networking connectivity to almost any location on property Internet Security Disclaimer Gaylord Palms Resort and Convention Center does not provide security such as but not limited to intrusion detection and suppression virus protection etc for any Internet services we provide It is the sole responsibility of the exhibitor or customer to provide all necessary security With execution of this document the Customer is agreeing to the Terms and Conditions of this document and will hold Gaylord Palms Resort and Convention Center its agents and contracts harmless for any and all liabilities arising from the use of non secured data circuits All bandwidth this document refers to bits never bytes Example Mbps is megabits per second Marriott Confidential and Proprietary Information GAYLORD PALMS RESORT amp CONVENTION CENTER Event Name Contact Ordering Instructions SciTech 2015 NETWORK amp TELECOMMUNICATION SERVICES Fax or Mail to Gaylord Palms Resort amp Convention Center Attn Exhibit Service Representative 3208 Gaylord Way Kissimmee Florida 34746 407 586 2288 Fax 407 586 2279 GPExhibits gaylordhotels com ADVANCE PRICE DEADLINE December
115. scheduled opening date Credit will be given for connections installed and not used No credit will be given for service canceled less than forty eight 48 business hours prior to the scheduled event opening Disputes concerning services must be filed by the exhibitor with the Exhibitor Services Department prior to the close of show The Gaylord Palms Resort and Convention Center will resolve disputes in a timely manner NETWORK INTERNET WIRELESS network connections provided by Gaylord Palms Resort and Convention Center may be used only by the directors officers and employees of the company exhibitors agents and consultants while performing service for the exhibiting company and cannot be resold or distributed to other companies The services being provided by Gaylord Palms Resort and Convention Center will facilitate communications between the Gaylord Palms Resort and Convention Center s authorized users and the entities reachable through the Internet Users of Gaylord Palms Resort and Convention Center services shall use reasonable efforts to promote efficient use of the network to minimize and avoid if possible unnecessary network traffic and interference with the work of other users of the interconnected networks Users of Gaylord Palms Resort and Convention Center services shall not disrupt any of the Gaylord Palms Resort and Convention Center network or other associated networks as a whole or any equipment of system formi
116. se 1572 1770 317 35 BSN Jetson Barstool Black 1871 19 D 29 H B51 Ohio Barstool Red Chrome 18 Round 31 H Adjustable B52 Ohio Barstool Black Chrome 18 Round 31 H Adjustable Ohio Barstool Grey Chrome 18 Round 31 H Adjustable BST Banana Barstool White Chrome 21 L22 D 30 H B55 Banana Barstool Black Chrome 21 L 22 D 30 H Barstool Transparent Chrome 16 75 L 16 D 37 75 H BSD Oslo Barstool Blue T7 L20 D 30 H 51 BST 850 BSC White 1712070 30 H BSL Gin Barstool Maple Chrome 1 amp L 16 D 29 H BSN 853 11 TABLES y T TM TABLE TOP OPTIONS BAR TABLES Standard Black Base 30 Round 42 H VTK Maple Top VTJ Graphite Nebula Top 30MHSB Mahogany VTF Metallic Silver Top VTB Brushed Red Top VTC Brushed Blue Top Standard Black Base 38 Round 42 H VTP Maple Top VTN Graphite Nebula Top VTM Grey Mebula Top MAPLE GRAPHITE NEBULA BRUSHED BLUE 30 34 J TN V TB WTF MAHOGANY METALLIC SILVER GREY NEBULA Tulip Chrome Base 30 Round 42 H WTK Maple Top WTJ Graphite Nebula Top Mahogany Top WTF Metallic Silver Top WTB Brushed Red Top WTC Brushed Blue Top Tulip Chrome Base 36 Round 42 H WTP Maple Top WTN Graphite Nebula Top WTM Grey Nebula Top VTM J0 TK i4 WTE BRUSHELD RED JOMHSB 30 WTJ JA
117. sible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CUSTOM RENTAL PACKAGES Please Select Rental Package Package 0O Package B O Package C D Package D O PackageE Package F Select Standard Carpet Color Black O Grey Blue Tea Header Copy BLACK BOLD LETTERS Burgundy Purple L1 Hunter Green O Select Panel Color Black _ white O Please contact us for additional information and pricing on Color Changes Logos Velcro Panels Custom Designs Custom Graphics Other RENTAL PACKAGE ACCESSORIES Add the following accessories to my Custom Rental Package Credenza Pedestal Shelves Clip On Lights 18 d x 36 w x 42 h 18 d x18 w x 42 12 36 280 00 each 245 00 each 44 00 each 28 00 each ____ Qty total total total Discount Deadline December 19 2014 Received By Discount price applies only to orders Rental Package Total that are accompanied by payment and are received by discount deadline Add 5096 to orders received after the deadline Items cancelled after move in begins will be charged at 100 of Accessories Total DEBER the published price Absolutely no credits will be issued after show closing Add 50 after 121914
118. site for which AEI is the Official General Contractor for the event or e When an order for any rental equipment and or labor is placed by the exhibitor with International firms paying by company check must pay in U S funds drawn on a U S bank All companies must provide a credit card authorization form with orders Purchase orders are not considered payment Your show site representative agent or display house must be made aware of this policy and must be able to settle the account in full as we will not bill a third party Arata Expositions Inc reserves the right to withhold any services to an exhibitor for non payment of outstanding invoices by the set up time of the show There will be a fee of 50 00 for any returned check If the exhibitor is tax exempt exhibitor must supply a certificate for the state in which the services are to be used It is the responsibility of the exhibitor to advise the Arata Expositions Inc Service Desk immediately of any discrepancies or problems with their invoices PRIOR TO THE CLOSE OF THE SHOW credit card refunds must be resolved within 30 days If exhibitor needs to change any charges from one credit card to another a 3 service fee will be charged for the credit and a 3 service fee for the new charge Any unpaid balance after the close of the show shall be due and payable upon receipt of invoice Unpaid balances after 30 days of invoice date will be subject to a FINANCE CHARGE at the
119. t 3 Call PSAV for additional requests or information 407 586 2251 Computer Display Equipment PC based Laptop w CDR DVD Microsoft Office latest PSAV Please list any specific details needed Gaylord Palms Resort and Convention Center 6000 W Osceola Parkway LCD Data Projector w 6 Screen Kissimmee FL 34746 25 VGA Cable PH 407 586 2251 FAX 407 586 2255 Wireless Mouse Call PSAV for additional requests or information 407 586 2251 Lighting Equipment Let PSAV create a custom lighting design for your booth Lighting requires electrical and is NOT provided by PSAV Call PSAV for additional requests or information 407 586 2251 ae Ge To guarantee equipment availability and advanced rate submt your request 30 Audio Equipment days prior to delivery Powered Speaker with stand Operator labor if requested is subject to the prevailing hourly rate with a 5 hour CD Player minimum 5 Channel Mixer 3 NO equipment charges for set up day required Wireless Headset Microphone Sound System 2 powered speakers wistands 1 C CANCELLATIONS Wireless Handheld or Lavaliere Mic List preference in notes A Cancellation of equipment ordered must be received 48 hours prior to delivery date to avoid minimum one day charge B If services have already been provided at the time of cancellation 100 6 of This form expires 111115 original charges wil
120. ve Number Email Address for Receipt Cardholders Name printed Cardholder Signature Date Marriott Confidential and Proprietary Information GAYLORD PALMS Event SciTech 2015 Ordering Instructions ELECTRICAL UTILITY SERVICES Fax or Mail to Gaylord Palms Resort amp Convention Center Attn Exhibit Service Representative 3208 Gaylord Way Kissimmee Florida 34746 407 586 2288 Fax 407 586 2279 GPExhibits gaylordhotels com ADVANCE PRICE DEADLINE December 20 2014 Event Dates January 6 8 2015 Booth Number Contact Number 1 Fillout this form completely including the Credit Card Authorization Form and mail or fax to the above address Checks and cash are not accepted 2 layout of your booth to Gaylord Palms Resort and Convention Center Exhibit Services at 407 586 2279 Please mark where your connections should be dropped and located Include booth orientation to the show hall Charges may apply for changes made after order is processed and changes made within 14 days of show will bear Standard Price 3 All equipment and services are subject to a 7 sales tax SCALED FLOOR PLANS A scaled floor plan must accompany orders showing requested location of electrical source If a drawing is not provided Gaylord Palms Resort 8 Convention Center will install the service in the most ELECTRICAL LABOR convenient location and ch
121. verage 175 Attendant Fee 3 hours 50 Attendant Fee each additional hour A La Carte Options Coffee Service Freshly Brewed Regular amp Decaffeinated Coffee Flavored Shots of French Vanilla H azelnut Irish Cream amp Amaretto 87 per Gallon Freshly Squeezed Orange J uice 88 per Gallon Bottled Fruit J uices 5 75 each Redbull 6 50 each Assorted SoBe Waters 6 each Raspberry Coconut amp Lemon Bars 59 per Dozen Low Carb Protein Bars 4 75 each Gaylord Palms M uffins amp Danish Pastries Served with Preserves amp Butter 61per Dozen Whole Fruit 4 each Contains Nuts FOOD 8 BEVERAGE Fax or Mail to Gaylord Palms Resort 8 Convention Center 6000 W Osceola Parkway Kissimmee Florida 34746 407 586 2288 Fax 407 586 2279 Cookie Oven Haagan Daz Ice Cream Cooler Freshly Baked Cookies Chocolate Chip or Assorted Frozen Ice Cream amp Fruit Bars Oatmeal Raisin Minimum Order 100 Bars Minimum Order 10 Dozen Cookies 6 25 per Bar 59 per Dozen No Attendant N eeded 150 M achine Rental 175 Attendant Fee 3 hours 50 Attendant Fee each additional hour Espresso Coffee Cart or Nitrogen Bar Hot Roasted Glazed Nut Cart Full Service Coffee Espresso Barincluding Unlimited Fresh Roasted Glazed Pecans M ade to Order Espresso Cappuccino Caf Latte Cashews amp Almonds in sample sized packs Caf Mocha Macchiato and more Roasted in your booth For Nitrogen Bar choose from Ic
122. when we remove them from the booth to load out All Material Handling Agreements submitted to AEI by the exhibitor will be checked at the time of pick up from the booth Corrections will be made where any discrepancies exist between the quantities of pieces listed by the exhibitor and the actual count of such items in the booth at the time of pick up AEI is not responsible for shipments left in booths by exhibitors We suggest exhibitors arrange for security services for their booth PLEASE NOTE Where an exhibitor indicates choice of carrier for pickup it is the exhibitor s responsibility to arrange with such carrier for said pickup service In order to expedite removal of freight from the show site AEI shall have the authority to change designated carriers if such carriers do not pick up on time or refuse to accept shipments Exhibits not removed from the show on removal day and on which we have no shipping information will be returned to our warehouse at an additional charge to await disposition assumes no liability as a result of such rerouting or handling 12 PAYMENT OF SERVICES The exhibitor agrees in the event of a dispute with AEI or its subcontractors relative to any loss or damage to any of the exhibitor s freight or equipment that the exhibitor will not withhold payment in any amount due to AEI for freight handling services or any other services provided by or its subcontractors as an offset against the amount of the alleged loss
123. www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders DRAPED DISPLAY TABLES 30 HIGH Description Extended Price 2 x 4 x 30 113 00 146 90 2 x 6 x 30 141 00 183 30 2 x 8 x 30 4th Side Drapes for 30 Tables DRAPED DISPLAY TABLES 42 HIGH 4th Side Drapes for 42 Tables CHECK COLOR BELOW Black __ Blue Burgundy Silver White Red Gold If item colors are not selected in advance AEI will do so at no risk UNDRAPED DISPLAY TABLES 30 HIGH EXHIBITOR MUST 75 00 97 50 som 2 x 8 x 30 100 00 130 00 UNDRAPED DISPLAY TABLES 42 HIGH EXHIBITOR MUST 1 00 00 1 30 00 i i 5 SUPPLY TOP amp 2 x6 x 42 115 00 149 50 2 x 8 x 42 130 00 169 00 DRAPED TABLE RISERS 12 HIGH 4 ft Riser white vinyl 57 50 74 75 6 ft Riser white vinyl 77 00 100 10 Discount Deadline December 19 2014 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard price applies to orders received after the deadline Items cance
124. x or Mail to Gaylord Palms Resort amp Convention Center 6000 W Osceola Parkway Kissimmee Florida 34746 JA x GAYLORD PALMS 407 586 2288 Fax 407 586 2279 RESDBET 4 GONTEETJOK CENTER Alcoholic Beverages Domestic Beer Imported Beer Special Order Beer Miller Lite M ichelob Ultra Corona Light Stella Artois Please call for pricing amp availability 7 each 7 75 each M ust be ordered in full case quantities 1 5 Bartender Fee 1 5 Bartender Fee 1 5 Bartender Fee Craft Beer Wine Specialty Cocktails Sierra Nevada Pale Ale Milk Stout Choose from Cabernet Sauvignon M erlot Choose from a wid e selection of specialty drinks 8 each Chardonnay amp White Zinfandel That can be made to order at your booth 1 5 Bartender Fee 48 per Bottle Please call for pricing amp availability 1 5 Bartender Fee 1 5 Bartender Fee Sangria Bar Traditional Blend of Red Wine Fresh Fruits amp Brandy Served with Fresh Fruit Garnish 10 each 175 Bartender Fee PLEASE PLACE YOUR ORDER BELOW 2015 Event Dates January 6 8 2015 Booth Number On Site Contact I lt CellPhone Number E mail Address Please list the items that you wish to order below For each item please include a quantity and start end time FOR EACH DAY that you would like service We will create an order and submit to you for your approval ITEM QUANTITY SERVICE DATE SERVICE START TIME SERVICE EN
125. y not be used as part of the exhibitor s electrical order All exhibitors 120 volt cords must be of the 3 wire grounded type MAX ADVANCE STANDARD WATTS ANIPS PHASE QTY 120 12 120 20 208 20 208 20 208 30 208 30 VOLTS Single Single Single Single Single Three Single Three Single Three 208 17 000 Compressed Air Hotel supplies 1 2 D quick release and materials will be charged to the credit card on file The Hotel will charge time and materials for exhibitor installed cords requiring troubleshooting and or redistribution in the booth LABOR RATES Mon Fri 8 00a m To 5 00p m 90 00 Mon Fri 5 00p m To 8 00a m 140 00 Sat Sun and all recognized holidays 140 00 Labor will be billed at the end of the show ELECTRICAL CONNECTIONS female connection CFM required Labor included Water Per hook up Labor included Not available in Ballrooms Drainage Available depending on location of exhibit Labor included Not available in Ballrooms One Time Fill amp Drain up to 100 gallons labor included Cable Television Labor included 1 Outlet Extension cord lolo Ol O E E 1 o 5 5 5 lt c W 5 20V to 220V Transformer For Europen power 125 00 210 00 Office Use Only 25 00 15 00 ELO 28 00 150 00 AUTH PRICE PRICE AMOUNT Rates quoted for electrical connections c

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