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quick facts - InterAction

1. INTERACTION FORUM 2016 APRIL 18 20 2016 WASHINGTON MARRIOTT WARDMAN PARK WASHINGTON DC SERVICE INFORMATION BOOTH EQUIPMENT Each 8 x 10 booth will be set with 8 high blue back drape 3 high gold side drape one wastebasket and one 7 x 44 one line identification sign Table tops will be set with 8 high blue back drape one wastebasket and one 7 x 44 one line identification sign The Marriott will provide all furnishings If you would like to purchase exhibits totalflex units or a custom booth design please contact Freeman Exhibitor Sales at 301 918 7900 EXHIBIT HALL CARPET The exhibit area is carpeted SHOW SCHEDULE EXHIBITOR MOVE IN For more information and helpful hints on pre show procedures and move in please go to www freemanco com preshowFAQ Monday April 18 2016 10 00 a m 2 00 p m EXHIBIT HOURS Monday April 18 2016 4 30 p m 7 30 p m Tuesday April 19 2016 8 00 a m 9 30 a m Tuesday April 19 2016 12 00 p m 1 45 p m Tuesday April 19 2016 4 30 p m 6 30 p m Wednesday April 20 2016 8 00 a m 9 30 a m Wednesday April 20 2016 12 30 p m 1 45 p m EXHIBITOR MOVE OUT For more information and helpful hints on post show procedures and move out please go to www freemanco com postshowFAQ Wednesday April 20 2016 2 00 p m 4 00 p m We will begin returning empty containers at the close of the show DISMANTLE AND MOVE OUT INFORMATION All exhibitor materials must be
2. If you have check the LDW box have been offered and refused to purchase Loss Damage Waiver LDW understand that will be held fully liable for any damage and or loss to the above listed rented equipment 4 LDW check to decline PSAV is not responsible for voltage fluctuations or power failure due temporary conditions verbal orders INTERNET AND PHONE TOTAL accepted No credits for unused services Orders will not be processed without Booth number and form of payment noted Advanced orders are guaranteed to be installed prior to show opening There will be no refunds once services are rendered If customer cancels the event or the provision of all or a portion of audiovisual equipment and services by PSAV cancellation charges will apply If cancellation is under 72 hours 50 of the equipment proposal estimate and 100 of labor charges plus actual expenses incurred by PSAV in preparing for the event will be charged Additional Labor may be required for larger orders Large Speakers at additional cost SUBTOTAL PRICES SUBJ ECT TO CHANGE WITHOUT NOTICE EXHIBIT POWER TOTAL 22 SERVICE CHARGE 5 75 Tax YOU EXPERIENCE AN ISSUE ON SITE PLEASE CONTACT PSAV AT 202 332 4178 NO REFUNDS WILL BE PROVIDED WITHOUT REPORTING THE ISSUE ONSITE TO A MANAGER ESTIMATED TOTALE CHARGES Place on next page Payment information and placement is on next page Please return completed
3. POSTAL CODE PHONE ___ ATTN SPECIAL INSTRUCTIONS METHOD OF SHIPMENT PLEASE CHECK DESIRED METHOD OF SHIPMENT BELOW Once your shipment is packed and ready FREEMAN EXHIBIT TRANSPORTATION to be picked up please return the Material Handling Agreement to the Exhibitor C 1 Day Delivery next business day Services Center 2 Day Delivery by 5 00 P M second business day LI Expedited Verify piece count weight and that L Deferred Delivery within 3 4 business days a signature is on the Material Handling C Standard Ground Agreement prior to shipping out C Specialized Pad wrapped uncrated or truckload SHIPMENTS WITHOUT PAPERWORK C TURNED IN WILL BE RETURNED TO OUR AS AE WAREHOUSE EXHIBITOR S EXPENSE 1 OTHER VAN LINE _ Freeman will make arrangements for all Freeman Exhibit Transportation shipments C OTHER AIR FREIGHT CSCS 5S S s AA r angeemeenttss for pick up by other carriers is the responsibility of the exhibitor 1 Next Day 2nd Day Deferred CARRIER PHONE DESIRED NUMBER OF LABELS 07 15 424780 Ipping FREEMAN Outbound sh wnat are FREIGHT SERVICES As the official service contractor Freeman is the exclusive provider of freight services Material handling includes unloading your exhibit material storing up to 30 days in advance at the warehouse address delivering to the booth the handling of empty containers to and from storage and removing
4. 162 25 329 50 Carpet and or Pad Only 187 25 374 50 Show Site Shipment 200 Ib Crated or Skidded scared 5156 00 312 00 Special Handling 203 00 406 00 Uncrated or Pad Wrapped 234 00 468 00 Carpet and or Pad Only Shipment 234 00 468 00 Small Package Maximum weight is 30 Ibs per shipment Per 45 00 small package shipment is a shipment totaling any number pieces with a combined weight not to exceed 30 Ibs that is received on the same day from the same shipper and delivered by the same carrier ADDITIONAL SURCHARGES Shipment Delivered after Deadline Date in addition to above rates Warehouse Shipment after APRIL 11 2016 gt 91 29 62 50 Show Site Shipment after APRIL 18 2016 39 00 78 00 Overtime Charge Inbound Outbound Mon Fri amp Sat in addition to above rates Crated Skidded SHIPMOEMM sc casise scsiccescsnanceesinddsdeeaseasnbiseesndebasdnedeeccniateeerd
5. 39 00 78 00 Special Handling Shipment 50 75 101 50 Uncrated Pad Wrapped 58 50 117 00 Carpet and or Pad Only Shipment 58 50 117 00 Double Time Charge Inbound Outbound Sun amp Holidays in addition to above rates Crated or Skidded 47 00 94 00 Handling 61 00 122 00 Uncrated Pad Wrapped 70 50 141 00 Carpet and or Pad Only 70 50 141 00 ooo Tas _ 1546 424780 FREEMAN material handling SPECIAL HANDLING DEFINITIONS for frequently asked questions and material handling estimator tools go to www freemanco com store Special handling applies to shipments that are loaded by cubic space and or packed in such a manner as to require additional such as ground unloading constricted space unloading designated piece unloading or stacked shipments Also included are shipment integrity alternate delivery locations mixed shipments and shipments without individual bills of lading Shipments loaded in this manner require additional time labor or equipment to
6. LIABILITY WILL NEVER BE MORE THAN 100 000 PER SHIPMENT Shipper understands that even if Shipper is not able to participate or fully participate in a Show due to loss of theft of or damage to their property Freeman shall not be liable or responsible for damages identified by the terms by way of example only and not in limitation of the breadth of this clause such as the following consequential damages loss of use damages loss of profits damages business interruption damages delay damages special damages collateral damages exemplary damages damages awarded for gross negligence direct damages indirect damages or damages for failure of performance breach of contract damages fraud damages or any other sort of damage for tort or breach of contract This limitation shall bind the parties a WHENEVER OR WHEREVER THE CLAIMED LOSS OR DAMAGE MAY OCCUR b EVEN THOUGH THE ALLEGED LOSS OR DAMAGE IS CLAIMED TO RESULT FROM NEGLIGENCE STRICT LIABILITY PRODUCTS LIABILITY BREACH OF CONTRACT BREACH OF STATUTE OR REGULATION OR ANY OTHER LEGAL THEORY OR CAUSE AND c EVEN THOUGH FREEMAN MAY HAVE BEEN ADVISED OR BE ON NOTICE OF THE POSSIBILITY OR EVEN THE PROBABILITY OF SUCH DAMAGES 8 SHIPPER S RESPONSIBILITIES AND INDEMNIFICATION a Shipper must pay in full for the services rendered under this Agreement at the time the services are requested The existence of a dispute between Shipper and Freeman relative to any claim or other matter shall
7. have no bearing on this duty of payment No claim may be submitted by or on behalf of Shipper to Freeman unless Shipper s account is current b Shipper understands and acknowledges that Freeman does not accept or transport illegal or hazardous materials of any kind or nature Shipper warrants and will ensure that its property is inert and contains no Hazardous Substances Hazardous Materials Chemicals Gasses Explosives Radioactive Materials Biologically hazardous agents or any other substance matter or object in any form that could pose a threat to the health or safety of Freeman persons property or the public welfare in general Such goods may be warehoused at owner s risk and expense or destroyed without compensation c Shipper shall defend and indemnify Freeman its employees directors officers and agents from and against any and all demands claims causes of action fines penalties damages including consequential liabilities judgments and expenses including but not limited to reasonable attorneys fees and investigation costs on account of personal injury death or damage to or loss of property or profits arising out of or contributed to by any of the following Shipper s negligence willful misconduct or deliberate act Shipper s violation of Federal State County or Local ordinances Shipper s violation of Show Regulations and or Rules as published and set forth by Facility and or Show Management and or Shipper
8. s account is current b Shipper understands and acknowledges that Freeman does not accept or transport illegal dangerous or hazardous materials of any kind or nature Shipper warrants and ensures that its property is inert and contains no Hazardous Substances Hazardous Materials Chemicals Gases Explosives Radioactive Materials Biologically hazardous agents or any other substance matter or object in any form that could pose a threat to the health or safety of persons property or the public welfare in general Such goods may be warehoused at owner s risk and expense or destroyed without compensation c Shipper shall defend and indemnify Freeman its employees directors officers and agents from and against any and all demands claims causes of action fines penalties damages including consequential liabilities judgments and expenses including but not limited to reasonable attorneys fees and investigation costs on account of personal injury death or damage to or loss of property or profits arising out of or contributed to by any of the following Shipper s negligence willful misconduct or deliberate act Shipper s violation of Federal State County or Local ordinances Shipper s violation of Show Regulations and or Rules as published and set forth by Facility and or Show Management and or Shipper s failure to comply with b of this Agreement regarding the inclusion of any dangerous substances in the property placed
9. s designated agent If any part or provision of this Contract is found by a court of competent jurisdiction to be void or unenforceable the remainder of the Contract shall continue in full force and effect 3 FREEMAN S RESPONSIBILITIES UNDER THE CONTRACT ARE LIMITED Freeman shall not be responsible for the performance of individuals or firms who are not under the direct supervision or control of Freeman Freeman shall not be responsible for events or causes of loss delay or damage beyond its reasonable control including by way of illustration only and not as a limitation on the breadth of this clause strike lockout work slowdown or stoppage power failure breakdown of plant or machinery facility failure vandalism theft Act of God effect of natural elements riot civil commotion or disturbance terrorism act of war or belligerent parties and any other cause or causes beyond the reasonable control of Freeman Freeman shall not be liable for delay caused by highway obstructions or faulty or impassable highways or lack of capacity of any highway bridge or ferry or caused by breakdown or mechanical defects of vehicles or equipment or from any cause other than the negligence of Freeman Freeman shall not be bound to transport by any particular schedule means vehicle or otherwise other than with reasonable dispatch 4 PACKAGING AND CRATES Shipper s property must be well packaged for safe and secure handling storage and shipm
10. 00 a m 3 30 p m Show Site Shipping Address Exhibiting Company Name Booth INTERACTION FORUM 2016 C O Freeman Washington Marriott Wardman Park 2660 Woodley Road NW Washington DC 20008 Freeman will receive shipments at the exhibit facility beginning Monday April 18 2016 Shipments arriving before this date may be refused by the facility Any charges incurred for early freight accepted by the facility will be the responsibility of the Exhibitor Please note All items and materials that must be brought into the facility may be subject to Material Handling Charges and are the responsibility of the Exhibitor This also applies to items not ordered through the Official Show Vendors Refer to the Material Handling form for charges for this service LABOR INFORMATION Union Labor may be required for your exhibit installation and dismantle Please carefully read the UNION RULES AND REGULATIONS to determine your needs Exhibitors supervising Freeman labor will need to pick up and release their labor at the Labor Desk Refer to the order form for Display Labor for Straight time and Overtime hours ASSISTANCE We want you to have a successful show If we can be of assistance please call our Exhibitor Services Department at 301 918 7975 WE APPRECIATE YOUR BUSINESS 07 15 424780 Page 2 of 3 FREEMAN quick facts FREEMAN GENERAL INFORMATION TRANSLATION SERVICE Freeman is pleased to offer a new service for our international ex
11. ANY SPECIFIC TIME OR DATE 4 PACKAGING AND CRATES Shipper s property must be well packaged for safe and secure handling storage and shipment using ordinary care Each piece must be legibly and durably marked with the name and address including correct ZIP code of the Shipper and Consignee When a container is used repetitively by Shipper Shipper must remove all old labels tags markings etc and Shipper must ensure that the container retains adequate strength for transportation Freeman makes neither representation nor any warranty regarding the acceptability or suitability of any packaging system or procedure that Shipper might use for its property Freeman shall not be responsible for damage to loose or uncrated materials padwrapped or shrink wrapped materials glass breakage concealed damage carpets in bags or poly or improperly packed or labeled materials Crates and packaging should be of a design to adequately protect contents for handling by forklift and similar means General guidance as to acceptable packaging systems and procedures may be found in publications such as the National Motor Freight Classification published by the National Motor Freight Traffic Association For shipments of Perishable Commodities U S and Canadian shipments must be packed to travel without spoilage for 72 hours from time of pickup all International shipments must be packed to travel without spoilage for 24 hours beyond an agreed deadline Freeman reserv
12. INCLUDE THIS FORM 301 918 7975 Fax 469 621 5609 WITH YOUR ORDER PLEASE USE BLACK INK NAME OF SHOW INTERACTION FORUM 2016 APRIL 18 20 2016 COMPANY NAME BOOTH ADDRESS BOOTH SIZE X CITY STATE ZIP PHONE EXT FAX SIGNATURE PRINT NAME CONTACT S E MAIL E MAIL FOR INVOICE if you are a new Freeman customer Invoices will be sent by e mail please provide e mail address of the person who reconciles your invoices if different than contact s email METHOD OF PAYMENT BY SUBMITTING THIS FORM VIA FAX OR POSTAL MAIL OR ORDERING MATERIALS OR SERVICES FROM FREEMAN YOU AGREE TO BE BOUND BY ALL TERMS amp CONDITIONS INCLUDED IN YOUR SERVICE MANUAL COMPANY CHECK BANK TRANSFER Please make check payable to Freeman Bank transfer to Bank of America N A Dallas TX Checks must be in U S funds drawn on a U S or Canadian Wire Transfer bank U S FUNDS MUST PRE PRINTED on Canadian checks ABA 026009593 ACCT 1252039192 Freeman Please reference 424780 on your remittance International Wire Transfer CREDIT DEBIT CARD Swift Gode 1252039192 Freeman ACH Direct Deposit For your convenience we will use this authorization to charge your credit debit card account for your advance 111000012 1252039192 Freeman orders and any additional amounts incurred as a result of Please reference Name of Show amp Booth Number so we can show site order
13. for overcharge must be made in writing to Freeman within sixty 60 calendar days after the invoice date No action for loss or damage may be maintained against Freeman unless a claimant complies with all requirements of this section and b for domestic shipments if the claimant commences the action within one 1 year of the shipment by Freeman unless otherwise required by International Federal or State Law If the claim is for loss or damage involving International shipments claimant must commence the action within two 2 years from the date of acceptance of the shipment by Freeman unless otherwise required by International Federal or State Law For purposes of this section no action shall be deemed to have commenced until receipt by Freeman of service of process of the action on Freeman Claims for loss or damage must be delivered to the following address Sedgwick PO Box 14151 Lexington KY 40512 4151 9 CHOICE OF FORUM THIS CONTRACT SHALL BE CONSTRUED UNDER THE LAWS OF THE UNITED STATES INCLUDING ADOPTED INTERNATIONAL CONVENTIONS AND THE STATE OF TEXAS WITHOUT GIVING EFFECT TO THE STATE S CONFLICT OF LAWS RULES FREEMAN AND SHIPPER AGREE THAT ANY CLAIM OR DISPUTE OF ANY SORT ARISING OUT OF OR IN ANY WAY RELATED TO THIS CONTRACT ITS PERFORMANCE OR NONPERFORMANCE OR DAMAGES ALLEGEDLY RESULTING FROM SAME WILL BE ARBITRATED IN THE CITY OF DALLAS TEXAS AND THE RULES OF THE AMERICAN ARBITRATION ASSOCIATION WILL APPLY IF BINDING ARBITRATI
14. have a bill of lading or delivery slip indicating the number of pieces of merchandise and weight Certified weight tickets must accompany all shipments What about prepaid or collect shipping charges Collect shipments will be returned to the delivery carrier e ensure that your freight does not arrive collect mark your bill of lading prepaid e Prepaid designates that the transportation charges will be paid by the exhibitor or a third party How should label my freight e The label should contain the exhibiting company name the booth number and the name of the event e The specific shipping address for either the warehouse or show site is located on Quick Facts How estimate my Material Handling charges e Charges will be based on the weight of your shipment Each shipment received is considered separately The shipment weight will be rounded to the next 100 pounds Each 100 pounds is considered one cwt one hundred weight shipments are subject to reweigh On the Order Form select whether the freight will arrive at the warehouse or be sent directly to show site Next select the category that best describes your shipment There are four categories of freight Crated material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required Special Handling material delivered by the carrier in such a manner tha
15. of material from the booth for reloading onto outbound carriers It should not be confused with the cost to transport your exhibit material to and from the convention or event You have two options for shipping your advance freight either to the warehouse or directly to show site How do ship to the warehouse e We will accept freight beginning 30 days prior to show move in To check on your freight arrival call Exhibitor Services at the location listed Quick Facts e To ensure timely arrival of your materials at show site freight should arrive by the deadline date listed on Quick Facts Your freight will still be received after the deadline date but additional charges will be incurred The warehouse will receive shipments Monday through Friday except holidays Refer to Quick Facts for warehouse hours No appointment is necessary e The warehouse will accept crates cartons skids trunks cases and carpets Loose or pad wrapped material must be sent directly to show site All shioments must have a bill of lading or delivery slip indicating the number of pieces of merchandise and weight Certified weight tickets must accompany all shipments e Warehouse freight will be delivered to the booth prior to exhibitor set up How do ship to show site e Freight will be accepted only during exhibitor move in Please refer to Quick Facts for the specific exhibitor move in dates and times All shipments must
16. proper quantity and in good condition Claims filed more than nine 9 months following the date on which the property was delivered or should have been delivered are agreed to be forever time barred 10 CHOICE OF FORUM ARBITRATION THIS CONTRACT SHALL BE CONSTRUED UNDER THE LAWS OF THE STATE OF TEXAS WITHOUT GIVING EFFECT TO ITS CONFLICT OF LAWS RULES EXCLUSIVE VENUE FOR ALL DISPUTES ARISING OUT OF CONTRACT TORT COMMON LAW OR RELATING TO THE ENFORCEMENT OR INTERPRETATION OF THIS CONTRACT SHALL RESIDE IN A COURT OF COMPETENT JURISDICTION IN DALLAS COUNTY TEXAS Notwithstanding anything herein to the contrary any controversy or claim arising out of or relating to this Agreement or the breach thereof shall be exclusively settled by arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitration Rules and judgment on the award rendered by the arbitrator s may be entered by any court having jurisdiction thereof 11 MISCELLANEOUS a Shipper warrants the accuracy of the weight and dimension data furnished in this Contract b Shipper understands that once its property is shipped by Freeman pursuant to the instructions contained in this Contract Shipper has no right to control the shipment stop the shipment in transit or divert or reschedule same c Shipper agrees that this Contract may be provided to any third party including common or contract carriers of cargo by air water rail or road fo
17. removed from the exhibit facility by Wednesday April 20 2016 at 4 00 p m To ensure all exhibitor materials are removed from the exhibit facility by the Exhibitor Move Out deadline please have all carriers check in by Wednesday April 20 2016 at 2 30 p m POST SHOW PAPERWORK AND LABELS Our Exhibitor Services Department will gladly prepare your outbound Material Handling Agreement and labels in advance Be sure your carrier knows the company name and booth number when making arrangements for shipping your exhibit at the close of the show SERVICE CONTRACTOR CONTACTS INFORMATION FREEMAN 9900 Business Parkway Lanham MD 20706 301 918 7975 fax 469 621 5609 FreemanWashingtonES freemanco com 07 15 424780 Page 1 of 3 FREEMAN quick facts FREEMAN EXHIBIT TRANSPORTATION 800 995 3579 US amp Canada or 512 982 4187 Outside the US or 817 607 5183 International Shipping Services or fax 469 621 5810 or email exhibit transportation freemanco com SHIPPING INFORMATION Warehouse Shipping Address Exhibiting Company Name Booth INTERACTION FORUM 2016 C O Freeman 9900 Business Parkway Lanham MD 20706 Freeman will accept crated boxed or skidded materials beginning Monday March 21 2016 at the above address Material arriving after April 11 2016 will be received at the warehouse with an additional after deadline charge Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8
18. terms and conditions of our service offerings please visit www freemanco com Continental U S Exhibitors Contact our exhibit transportation experts at 800 995 3579 or via email at exhibit transportation freemanco com International Exhibitors Contact our exhibit transportation experts at 1 817 607 5183 or via email at international freight treemanco com FREEMAN 12 12 53593 COMPLETE THIS FORM ONLY IF YOU ARE SHIPPING YOUR EXHIBIT MATERIALS BY FREEMAN 800 995 3579 Toll Free US amp Canada 817 607 5100 Local amp International FREEMAN EXHIBIT TRANSPORTATION sHow INTERACTION FORUM 2016 APRIL 18 20 2016 COMPANY NAME BOOTH BOOTH SIZE E MAIL ADDRESS For Assistance please call applicable number listed above to speak with one of our experts fast easy ordering www freemanco com store EXHIBIT TRANSPORTATION SHIPPING INFORMATION Items to be shipped Number of Pieces TIPS FOR EASY ORDERING e Credit card information must be on file prior to pick up as charges will be included on your show services invoice e International Exhibitors remember Shipments originating from countries other than the U S must be cleared through customs Please call for additional information 800 995 3579 Toll Free US amp Canada Est Weight Crates wooden Cartons cardboard 817 607 5100 Local amp Internat
19. unload sort and deliver What is Ground Loading Unloading Vehicles that are not dock height preventing the use of loading docks such as U hauls flat bed trailers double drop trailers company vehicles with trailers that are not dock level etc What is Constricted Space Loading Unloading Trailer loaded high and tight shipments that are not easily accessible Freight is loaded to full capacity of trailer top to bottom side to side One example of this is freight that is loaded down one side of a trailer that must be bypassed to reach targeted freight What is Designated Piece Loading Unloading Drivers that require the loading crew to bring multiple pieces of the freight to the rear of the trailer to select the next piece having to remove freight from the trailer then reload to fit or the trailer must be loaded in a sequence to ensure all items fit What are Stacked Shipments Shipments loaded in such a manner requiring multiple items to be removed to ground level for delivery to booth Stacked or cubed out shipments loose items placed on top of crates and or pallets constitute special handling What is Shipment Integrity Shipment integrity involves shipments on a carrier that are intermingled or delivered in such a manner that additional labor is needed to sort through and separate the various shipments on a truck for delivery to our customers What is Alternate Delivery Location Alternative delivery location
20. 115 00 5205 00 Please indicate Stand Floor or Table Source VGA DVI HDMI USB Speakers Monitor or Large Speaker Laptop or Desktop Computer doesn t include monitor Blu ray or DVD Player Please indicate Exhibit Booth uplighting includes 4 LED Lights gt 5 All Address information is assigned automatically via DHCP Please ensure that that the TCP IP is ENABLED and configured to OBTAIN AN ADDRESS AUTOMATICALLY If your computer is normally networked in office setting please verify compatibility with your IT representative Outside routers hubs or access points are NOT permitted and will NOT operate correctly with our system SERVICE SHOW RATE 1 125 00 1 405 00 225 00 265 00 Standard Internet connection Wired Additional connections Wired Additional connections Wireless 170 00 200 00 Please Call Please Call Dedicated Internet Service or Static Address Wireless Internet Service 1 Device Connection with SSID and Conference Code zig Phone Line DID or DOD Headset Fax Credit Card 5465 00 5600 00 La Set amp Strike Fee 95 00 95 00 95 AdvancedRate Rate TOTAL SERVICE SHOW RATE 500 WATTS 5 AMP 120 VOLTS EXTENSION CORD 30 00 45 00 Set amp Strike Fee 95 00 95 00 95 SUBTOTAL AUDIO VISUAL TOTAL Additonal Power Services available including 208 service
21. ASHINGTON DC 20008 SHOW SITE 424780 EVENT __INTERACTION FORUM 2016 BOOTH NO NO ___ 18 2016 WASHINGTON MARRIOTT WARDMAN PARK 2660 WOODLEY ROAD NW WASHINGTON DC 20008 SHOW SITE 424780 EVENT AN ERAC HON TORUM BOOTH NO NO OF PCS THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE PLACE ONE ON EACH PIECE SHIPPED TO ENSURE PROPER DELIVERY IF MORE LABELS ARE NEEDED COPIES ARE ACCEPTABLE OUTBOUND MATERIAL HANDLING FREEMAN 9900 Business Parkway Lanham MD 20706 301 918 7975 Fax 469 621 5609 FreemanWashingtonES freemanco com OF sHow INTERACTION FORUM 2016 APRIL 18 20 2016 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 301 918 7975 to speak with one of our experts For fast easy ordering go to www freemanco com store EVERY OUTBOUND SHIPMENT WILL REQUIRE A MATERIAL HANDLING AGREEMENT AND LABELS WE WOULD HAPPY TO PREPARE THESE FOR YOU IN ADVANCE AND WILL DELIVER THEM TO YOUR BOOTH AT SHOW SITE TO REVIEW AND SIGN TO TAKE ADVANTAGE OF THIS SERVICE PLEASE COMPLETE AND RETURN THIS FORM SHIPPING INFORMATION FROM SHIPPER EXHIBITOR NAME BILLING ADDRESS STATE ZIP ___ POSTAL CODE SHIP TO COMPANY NAME DELIVERY ADDRESS STATE ZIP CITY PROVINCE
22. ON IS UNAVAILABLE TO RESOLVE ANY CONTROVERSY AND IT IS NECESSARY TO LITIGATE THE DISPUTE THE DISPUTE SHALL BE LITIGATED IN A COURT OF COMPETENT JURISDICTION IN DALLAS COUNTY TEXAS 10 MISCELLANEOUS Shipper warrants the accuracy of the weight and dimension data furnished in this Contract Shipper understands that once its property is shipped by Freeman pursuant to the instructions contained in this Contract Shipper has no right to control the shipment stop the shipment in transit or divert or reschedule same and that Shipper will have no control over the property until it is delivered pursuant to the instructions in this Contract Shipper agrees that this Contract may be provided to any third party including common or contract carriers of cargo by air water rail or road for the purpose of confirming the right of Freeman to control the handling of the property and all matters related to payment for the shipment Freeman REV 5 15 FREEMAN TERMS amp CONDITIONS MOTOR CARGO MOTOR CARGO SERVICE REQUEST AND SHIPPING INSTRUCTIONS CONTRACT This Contract establishes your legal obligations with regard to the property described herein being shipped with Freeman Transportation It specifically limits your rights and possible recovery if your property is lost or damaged You must accept all terms and conditions of this Contract You confirm that you have read and agree with all the terms and conditions of this Contract by receipt without cont
23. OR DAMAGE TO CARGO SHALL BE LIMITED TO THE HIGHER OF 50 00 USD PER SHIPMENT OR 50 USD PER POUND 1 10 USD PER KILOGRAM OF CARGO ADVERSELY AFFECTED THEREBY PLUS TRANSPORTATION CHARGES APPLICABLE TO THAT PART OF THE SHIPMENT ADVERSELY AFFECTED THEREBY UNLESS AT TIME OF SHIPMENT THE SHIPPER MAKES A DECLARATION OF VALUE FOR CARRIAGE IN THE SPACE DESIGNATED ON THE SERVICE REQUEST AND SHIPPING INSTRUCTIONS FORM AND PAYS THE APPROPRIATE VALUATION CHARGE IN NO EVENT SHALL FREEMAN S LIABILITY EXCEED THE DECLARED VALUE OF THE SHIPMENT OR THE AMOUNT OF LOSS OR DAMAGE ACTUALLY SUSTAINED WHICHEVER IS LOWER IF CARRIAGE OF THE SHIPMENT IS SOLELY OR PARTLY BY AIR AND INVOLVES AN ULTIMATE DESTINATION OR A STOP IN A COUNTRY OTHER THAN THE COUNTRY OF DEPARTURE Freeman s LIABILITY FOR CARGO LOST DAMAGED OR DELAYED SHALL BE LIMITED TO 9 07 PER POUND 20 00 PER KILOGRAM FOR CARRIAGE SUBJECT TO THE UNAMENDED WARSAW CONVENTION OR THE WARSAW CONVENTION AS AMENDED BY THE HAGUE PROTOCOL OF 1955 17 SPECIAL DRAWING RIGHTS PER KILOGRAM FOR CARRIAGE SUBJECT TO THE WARSAW CONVENTION AS AMENDED BY THE MONTREAL PROTOCOL NO 4 OF 1975 OR 9 07 PER POUND 20 00 PER KILOGRAM FOR CARRIAGE WHERE THE WARSAW CONVENTION INCLUDING ITS AMENDMENTS DOES NOT APPLY FOR ANY REASON UNLESS A HIGHER DECLARED VALUE 15 REQUESTED AND THE FEES SET FORTH IN THE SERVICE GUIDE FOR SUCH HIGHER DECLARED VALUE ARE PAID FOR INTERNATIONAL SHIPMENTS THIS SHIPPING REQUEST AND SHIPPING IN
24. S OR SERVICES FROM FREEMAN YOU AGREE TO BE BOUND BY ALL TERMS amp CONDITIONS INCLUDED IN YOUR SERVICE MANUAL EXHIBITOR NAME PLEASE PRINT EXHIBITOR SIGNATURE DATE EXHIBITING COMPANY INFORMATION EXHIBITING COMPANY NAME BOOTH EXHIBITING COMPANY ADDRESS CITY STATE ZIP PHONE EXT FAX CONTACT S E MAIL Indicate which services are to be invoiced to the Third Party ALL FREEMAN SERVICES FREEMAN EXHIBIT TRANSPORTATION 1 amp 0 LABOR SUPERVISION C RENTAL FURNITURE CARPET SIGNS C MATERIAL HANDLING IN amp OUT BOOTH CLEANING 1 OTHER THIRD PARTY COMPANY INFORMATION THIRD PARTY COMPANY NAME CONTACT NAME THIRD PARTY BILLING ADDRESS CITY STATE ZIP PHONE EXT FAX CONTACT S E MAIL E MAIL FOR INVOICE Invoices will be sent by e mail please provide the e mail address of the person who reconciles your invoices if different than contact s e mail THIRD PARTY CREDIT DEBIT CARD AUTHORIZATION AMERICAN EXPRESS MASTERCARD visa FREEMAN NOW ACCEPTS DEBIT CARDS ACCOUNT NO EXP DATE CARDHOLDER NAME PLEASE PRINT CARD TYPE AUTHORIZED SIGNATURE CARDHOLDER BILLING ADDRESS CITY STATE ZIP 07 15 424780 third party authorization FREEMAN transportation There are many transportation carriers to choose from but Freeman has more than 85 years of experience in the events industry No one understands
25. SERVICE ORDERED THROUGH FREEMAN Freeman REV 5 15 FREEMAN TERMS amp CONDITIONS MATERIAL HANDLING YOU ARE ENTERING A BINDING CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE Acceptance of said terms and conditions will be construed when any of the following conditions are met This Material Handling Agreement MHA is signed Exhibitor s materials are delivered to Freeman s warehouse or to an event site for which Freeman is the Official Show Contractor or an order for labor and or rental equipment is placed by Exhibitor with Freeman 1 DEFINITIONS For purposes of this Contract Freeman means Freeman Expositions Inc and its employees directors officers agents assigns affiliated Companies and related entities In no event shall Freeman be deemed to be the Ultimate Consignee for shipping and custom purposes The term Exhibitor means the Exhibitor its employees agents and representatives 2 PACKAGING CRATES AND STORAGE Freeman shall not be responsible for damage to loose or uncrated materials pad wrapped or shrink wrapped materials glass breakage concealed damage carpets in bags or poly or improperly packed or labeled materials Freeman shall not be responsible for crates and packaging which are unsuitable for handling in poor condition or have prior damage Crates and packaging should be of a design to adequately protect contents for handling by forklift and similar means Freeman does not acce
26. STRUCTION CONTRACT SHALL BE DEEMED AN AIR WAYBILL WITHIN THE MEANING OF THE WARSAW CONVENTION Notwithstanding the above limitations domestic shipments containing the following items of extraordinary value are limited to a maximum declared value of 500 00 USD a artworks and objects of art including without limitation original paintings drawings etchings water colors tapestries and sculpture b clocks watches jewelry including costume jewelry furs and fur trimmed clothing c personal effects d and other inherently fragile or unique items including prototypes etc Any declared value in excess of the maximums allowed herein is null and void and the acceptance by Freeman for carriage of any shipment with a declared value in excess of the allowed maximums does not constitute a waiver of these maximums Shipper understands that even if Shipper is not able to participate or fully participate in a show due to loss of theft of or damage to its property Freeman shall never be liable or responsible for damages identified by the terms by way of example only and not in limitation of the breadth of this clause such as the following consequential damages loss of use damages loss of profits damages business interruption damages delay damages special damages collateral damages exemplary damages damages awarded for gross negligence direct damages indirect damages damages for failure of performance breach of contract damag
27. alter This Air Service Request and Shipping Instruction Contract is NON NEGOTIABLE and has been prepared by Shipper or if by Freeman or another on Shipper s behalf it shall be deemed conclusively to have been prepared by the Shipper The Shipper agrees that this shipment is subject to the TERMS stated herein All TERMS including but not limited to all the limitations of liability shall apply to our agents and their contracting carriers 1 DEFINITIONS In this Contract Freeman means Freeman Decorating Services Inc and its respective employees officers directors agents assigns affiliated companies and related entities including any contractors appointed by Freeman The term Shipper means the person or business for whom the property is being transported and includes their respective employees officers directors agents assigns affiliated companies and contractors appointed by the Shipper excluding only Freeman Property is all objects of any type received from the Shipper for transport by Freeman as described herein Consignee is the party to whom Shipper has designated the goods to delivered 2 FINAL CONTRACT BETWEEN THE PARTIES In exchange for Shippers payments Freeman s services which the parties have specified in this two page Contract including the Air Cargo Service Request and Shipping Instructions Freeman and Shipper each agree that this Contact shall govern their respectiv
28. alue are between the Exhibitor and the selected Carrier ONLY and are in no way an extension of Freeman s maximum liability stated herein Freeman will use commercially reasonable efforts to transmit the Declared Value instructions to the selected Carrier however FREEMAN WILL NOT BE LIABLE FOR ANY CLAIM ARISING FROM THE TRANSMITTAL OF OR FAILURE TO TRANSMIT DECLARED VALUE INSTRUCTIONS TO THE CARRIER NOR FOR FAILURE OF THE CARRIER TO UPHOLD THE DECLARED VALUE OR ANY OTHER TERM OF CARRIAGE 10 JURISDICTION VENUE THIS CONTRACT SHALL BE CONSTRUED UNDER THE LAWS OF THE STATE OF TEXAS WITHOUT GIVING EFFECT TO ITS CONFLICT OF LAWS RULES EXCLUSIVE VENUE FOR ALL DISPUTES ARISING OUT OF OR RELATING TO THIS CONTRACT SHALL RESIDE IN A COURT OF COMPETENT JURISDICITON IN DALLAS COUNTY TEXAS 11 INDEMNIFICATION Exhibitor agrees to indemnify and forever hold harmless Freeman from and against any and all demands claims causes of action fines penalties damages including consequential liabilities judgments and expenses including but not limited to reasonable attorneys fees and investigation costs arising out or contributed to by Exhibitor s negligent supervision of any labor secured through Freeman Exhibitor s negligence willful misconduct or deliberate act or the negligence willful misconduct or deliberate act of Exhibitors employees agents representatives customers invitees and or any Exhibitor Appointed Contractors EAC at th
29. are eligible for donation to local charities such as pens bags and notepads Shipping and Transportation e lf you must ship materials planning out your booth a timely way to meet shipping deadlines can also help maximize consolidation and cost savings EN e Choose a SmartWay certified hauler at no additional cost to ensure SmartWa your transportation company is practicing sustainable shipping Transport Partner e Seta goal to leave no trace behind by shipping out all booth properties Getting There With Cleaner Air and packing materials and donating extra giveaways thereby minimizing any waste for the show e If you are attending another trade show that many of your fellow exhibitors are also participating in ask your General Service Contractor or Show Management to set up a caravan service to save on fuel emissions and cost of transportation Personnel and Best Practices e advantage of local or regional representatives to staff your booth rather than bringing staff from far away offices reducing travel cost e Bring Green as part of your company message providing recycling bins in your booth and information on what you have done to exhibit in a sustainable way These steps can help as we all strive to make smarter and more environmentally sound decisions For more information on the Freeman Sustainability Initiative contact goinggreen freemanco com 02 15 FREEMAN 9900 Business Parkway Lanham MD 20706
30. be applied to Freeman s invoice for transportation storage and other lawful charges Shipper will be responsible for the balance of charges not covered by the sale of the goods If there is a balance remaining after all charges and expenses are paid such balance will be paid to the owner of the property sold hereunder upon claim and proof of ownership d Where Freeman has attempted to follow the procedure set forth above and the procedure is not possible nothing shall be construed to abridge the right of Freeman at its option to sell the property under such circumstances and in such manner as may be authorized by law e When perishable goods cannot be delivered and disposition is not given within a reasonable time Freeman may dispose of property to the best advantage Where Freeman is directed by Consignee or Consignor to unload or deliver property at a particular location where Consignor Consignee or the Agent of either is not regularly located Freeman s liability for the shipment shall terminate after unloading or delivery 6 LIMITATION ON SHIPPER S RECOVERABLE DAMAGES FREEMAN S LIABILITY FOR DAMAGES ON DOMESTIC SHIPMENTS INCLUDING BUT NOT LIMITED TO THOSE DAMAGES ARISING FROM OR RELATED TO MISDELIVERY INCOMPLETE OR OTHERWISE INADEQUATE DELIVERY INCLUDING BUT NOT LIMITED TO FAILURE TO FOLLOW SHIPPER OR CONSIGNEE INSTRUCTIONS OR FAILURE TO COLLECT OR PROPERLY DELIVER A PAYMENT INSTRUMENT NONDELIVERY MISSED PICKUP AND LOSS OF
31. ce of said terms and conditions will be construed when any of the following conditions are met THE METHOD OF PAYMENT FORM IS SIGNED OR e AN ORDER FOR LABOR SERVICES AND OR RENTAL EQUIPMENT IS PLACED BY EXHIBITOR WITH FREEMAN OR e WORK IS PERFORMED ON BEHALF OF EXHIBITOR BY FREEMAN DEFINITIONS For purposes of this Contract Freeman means Freeman Expositions Inc and its respective employees directors officers agents assigns affiliated companies and related entities including but not limited to any subcontractors Freeman may appoint The term Exhibitor means the Exhibitor its employees agents or representatives PAYMENT TERMS Full payment including any applicable tax is due in advance or at show site All payments must be in U S funds and all checks must be drawn on a U S bank Orders received without advance payment or after the deadline date will incur additional After Deadline charges as indicated on each order form All materials and equipment are on a rental basis for the duration of the show or event and remain the property of Freeman except where specifically identified as a sale All rentals include delivery installation and removal from Exhibitor s booth In case of cancellation of any orders or services by Exhibitor a one hour per person per hour charge will be applied for all labor orders that are not canceled in writing at least 24 hours prior to the scheduled start time If Prestige Carpet Custom C
32. d is dedicated to broadening this effort Green Tips for Exhibitors Interested in going Green and saving money with your exhibit booth Follow these tips to assist you in making your sustainable booth strategies at least cost neutral and possibly cost saving Supplies and Ordering e Order exhibit supplies early and utilize online ordering systems to eliminate paper waste e Consider renting a booth from Freeman or buying materials locally preventing shipping cost and lowering emissions e Rent Freeman Classic Carpet which contains recycled content and is also recyclable e Provide giveaways made of recycled responsibly grown natural fiber nontoxic and biodegradable materials Ensure giveaways are useful not merely promotional in nature Electronic Giveaways are smart and trendy like a USB storage drive with your content already loaded Printing Recycling and Waste Management e Encourage less printing and provide more information digitally when it comes to booth literature fulfilling requests via email and website referrals e lf you need to print use a local printer the city where the show will be held and choose paper that contains at least 50 post consumer recycled content e Ask Freeman about new paper based signage materials that are comparably priced to plastic There are good alternatives to foam core and PVC which are not as easily recyclable e Participate in the exhibit donation program by providing materials that
33. e rights and obligations regarding transportation of Shipper s property This Contract shall take effect when the property first comes into the physical possession of Freeman and the responsibility of Freeman under same shall end when the property has been placed in the possession of the Consignee or the Consignee s designated agent If any part or provision of this Contract is found by a court of competent jurisdiction to be void or unenforceable the remainder of the Contract shall continue in full force and effect 3 Freeman s RESPONSIBILITIES UNDER THE CONTRACT ARE LIMITED Freeman is responsible for the satisfactory performance of only those services which it directly provides under this Contract Freeman shall not be responsible for the performance of individuals of firms who are not under the direct supervision or control of Freeman Freeman shall not be responsible for events or causes of loss delay or damage beyond its reasonable control including by way of illustration only and not as a limitation on the breadth of this clause strike lockout work slowdown or stoppage power failure breakdown of plant or machinery facility failure vandalism theft Act of God effect of natural elements riot civil commotion or disturbance terrorism act of war or belligerent parties and any other cause or causes beyond the reasonable control of Freeman EXCEPT FOR ELIGIBLE GUARANTEED SERVICE SHIPMENTS Freeman DOES NOT GUARANTEE DELIVERY BY
34. e show or event to which this Contract relates including but not limited to Exhibitor s violation of Federal State County or Local ordinance and or Exhibitor s violation of Show Regulations and or Rules as published and set forth by Facility and or Show Management 12 LIEN Exhibitor grants Freeman a security interest in and a lien on all of Exhibitor s materials that is from time to time the possession of Freeman all the proceeds thereof including without limitation insurance proceeds the Collateral to secure the prompt and full payment and performance of all Exhibitor s indebtedness for monies paid by Freeman on its behalf services performed materials and or labor from time to time provided by Freeman to or for the benefit of Exhibitor Obligations Freeman shall have all the rights and remedies of a secured party under the Uniform Commercial Code as may be amended from time to time UCC and any notice that Freeman is required to give under the UCC of a time and place of a public sale or the time after which any private sale or other intended disposition of any Collateral is to be made shall be deemed to constitute reasonable notice if such notice is mailed by registered or certified mail at least five 5 days prior to such action Freeman may hold and not deliver any of the Collateral to Exhibitor for so long as there are any Obligations that remain unpaid or unsatisfied 13 WAIVER amp RELEASE Exhib
35. e transaction and shall be resolved on their own merits b MAXIMUM RECOVERY If found liable for any loss Freeman s sole and exclusive maximum liability for loss or damage to Exhibitors materials and Exhibitors sole and exclusive remedy is limited to 50 USD per pound per article with a maximum liability of 100 00 USD per item or 1 500 00 USD per shipment whichever is a less For unmarked unlabeled and improperly packaged television monitors the maximum liability is the lesser of 3 00 USD per pound or the actual invoice price All shipment weights are subject to correction and final charges determined by the actual or re weighed weight of the shipment c LIMITATION OF LIABILITY INNO EVENT SHALL FREEMAN BE LIABLE TO THE EXHIBITOR OR TO ANY OTHER PARTY FOR SPECIAL COLLATERAL EXEMPLARY INDIRECT INCIDENTAL OR CONSEQUENTIAL DAMAGES WHETHER SUCH DAMAGES OCCUR EITHER PRIOR OR SUBSEQUENT TO OR ARE ALLEGED AS A RESULT OF TORTIOUS CONDUCT FAILURE OF THE EQUIPMENT OR SERVICES OF FREEMAN OR BREACH OF ANY OF THE PROVISIONS OF THIS CONTRACT REGARDLESS OF THE FORM OF ACTION WHETHER IN CONTRACT OR IN TORT INCLUDING STRICT LIABILITY AND NEGLIGENCE EVEN IF FREEMAN HAS BEEN ADVISED OR HAS NOTICE OF THE POSSIBILITY OF SUCH DAMAGES SUCH EXCLUDED DAMAGES INCLUDE BUT ARE NOT LIMITED TO LOST PROFITS LOSS OF USE AND INTERRUPTION OF BUSINESS OR OTHER CONSEQUENTIAL OR INDIRECT ECONOMIC LOSSES 9 DECLARED VALUE Declarations of Declared V
36. ent using ordinary care Freeman makes neither representation nor any warranty regarding the acceptability or suitability of any packaging system or procedure that Shipper might use for its property Freeman shall not be responsible for damage to loose or uncrated materials padwrapped or shrink wrapped materials glass breakage concealed damage carpets in bags or poly or improperly packed or labeled materials Crates and packaging should be of a design to adequately protect contents for handling by forklift and similar means General guidance as to acceptable packaging systems and procedures may be found in publications such as the National Motor Freight Classification published by the National Motor Freight Traffic Association 5 PERISHABLE GOODS Goods of a perishable nature are carried in dry trailers without environmental or atmospheric control or other special services unless Shipper states on the face of the Service Request and Shipping Instructions that the goods are to be carried in a refrigerated heated specially ventilated or otherwise specially equipped trailer This carriage may be subject to additional charges Shipper is responsible for bringing the goods to the proper temperature before loading the goods into the trailer for the proper stowage of the goods within the trailer and for setting the temperature including maintenance and repair during all times after the trailer is spotted by Freeman and before the trailer is recei
37. es fraud damages or any other sort of damage for tort or breach of contract This limitation shall bind the parties a whenever or wherever the claimed loss or damage may occur b even though the alleged loss or damage is claimed to result from negligence strict liability products liability breach of contract breach of statute or regulation or any other legal theory or cause and c even though Freeman may have been advised or be on notice of the possibility or even the probability of such damages Freeman makes no warranties express or implied and expressly disclaims any and all warranties Except for Freeman s failure to deliver in accordance with the Guaranteed Service section of the Service Guide Freeman will not be liable for misdelivery incomplete or otherwise inadequate delivery including but not limited to failure to follow Shipper Consignee instructions or failure to collect or properly deliver a payment instrument non delivery missed pickup delay on International shipments loss or damage unless caused by Freeman s sole negligence 7 SHIPPER S RESPONSIBILITIES AND INDEMNIFICATION a Shipper must pay in full for the services rendered under this Contract at the time the services are requested The existence of a dispute between Shipper and Freeman relative to any claim or other matter shall have no bearing on this duty of payment No claim submitted by or on behalf of Shipper will be processed unless Shipper
38. es the right to periodically embargo regions of the world due to conditions that may cause damage to perishable commodities 5 REFUSED SHIPMENTS If the Consignee refuses a shipment tendered for delivery or if Freeman is unable to deliver a shipment because of fault or mistake of the Consignor or Consignee Freeman s liability shall then become that of a warehouseman a Freeman shall promptly attempt to provide notice by telephonic electronic or written communication as provided on the face of these shipping instructions if so indicated to Shipper or the party if any designated to receive notice in these instructions b Storage charges based on Freeman s applicable rates shall start no sooner than the next business day following the attempted notification Storage may be at Freeman s option in any location that provides reasonable protection against loss or damage Freeman may place the shipment in public storage at the owner s expense and without liability to Freeman c If Freeman does not receive disposition instructions within 48 hours of the time of Freeman s attempted first notification Freeman will attempt to issue a second and final confirmed notification Such notice shall advise that if Freeman does not receive disposition instructions within 10 days of that notification Freeman may offer the shipment for sale at a public auction and Freeman has the right to offer the shipment for sale The amount of sale will
39. est This Contract may not be waived or varied except in writing and then only by an authorized representative of Freeman 1 DEFINITIONS In this Contract Freeman means Freeman Expositions Inc and its respective employees officers directors agents assigns affiliated companies and related entities including any contractors appointed by Freeman The term Shipper means the person or business for whom the property is being transported and includes their respective employees officers directors agents assigns affiliated Companies and contractors appointed by the Shipper excluding only Freeman Property is all objects of any type received from the Shipper for transport by Freeman as described herein is the party to whom Shipper has designated the goods are be delivered 2 FINAL CONTRACT BETWEEN THE PARTIES In exchange for Shipper s payments and Freeman s services which the parties have specified in this Contract Freeman and Shipper each agree that this Contact shall govern their respective rights and obligations regarding transportation of Shipper s property This Contract shall take effect when the property first comes into the physical possession of Freeman for inbound shipments and after loading on the applicable carrier for outbound shipments and the responsibility of Freeman under same shall end when the property has been placed in the possession of the Consignee or the Consignee
40. exhibit transportation better than Freeman Allow us to make the shipping process easy for you Between our cost effective solutions superior customer service and all inclusive pricing you will find Freeman Exhibit Transportation to be reputable reliable and convenient Our transportation experts have the ability to quickly respond to changes when necessary and are available to assist you with all of your show requirements Don t forget about inbound shipping Complete and send the order form to order your inbound and outbound shipping Call our transportation experts at 800 995 3579 For fast easy ordering go to www freemanco com the official service contractor Freeman partners with you with decision makers at show site making it easier for you to transport your exhibit to any location Some of the benefits of working with Freeman Exhibit Transportation include e Guaranteed all inclusive pricing with no additional fees for pickups and deliveries including weekend and night service e One convenient invoice with all your Freeman show services e On site transportation experts are available before during and after the show e Customer service seven days a week offering complete shipment visibility and expert oversight questions For more information regarding our services rates shipment deadlines documentation requirements ordering and the
41. form to PSAV gt 2660 Woodley Road NW Washington 20008 Phone 202 332 4178 MARRIOTT flawless performance dramatic results Fax 866 312 5410 WASHINGTON WARDMAN PARK Pricing vaild through December 31 2015 Wardmanpark psav com Exhibitor Form EVENT NAME BOOTH DATES COMPANY Please indicate placement of Booth Power Internet Phone and Audio Visual Adjacent Booth or Aisle T Telephone A Audio Visual Internet js y JO P Power Adjacent Booth or Aisle Adjacent Booth or Aisle Power drops are placed at the back of the booth Other power placement including under carpeting or other places in booth will require additional labor and equipment All orders placed will receive a confirmation email with exact pricing within a week of submitting form PSAV is not responsible for voltage fluctuations or power failure due to temporary conditions No verbal orders are accepted No credits for unused services Orders will not be processed without Booth number and form of payment noted Advanced orders are guaranteed to be installed prior to show opening There will be no refunds once services are rendered If customer cancels the event or the provision of all or a portion of audiovisual equipment and services by PSAV cancellation charges will apply If cancellation is under 72 hours 50 of the equipment proposal estimate and 100 of labor charges plus ac
42. hibitors that provides quick interpretation and translation in 150 languages This service will not only interpret for us on a three way conversation but also translate emails from customers To access this feature you may contact Freeman Exhibitor Services at 301 918 7975 or Freeman s Customer Support Center at 888 508 5054 Toll Free US amp Canada or 512 982 4186 Local amp International HELPFUL HINTS AVOID DELAY Ship early to avoid delays Shipments arriving late at show site will cost you money time and business SAFETY TIPS Use a ladder not a chair Standing on chairs tables and other rental furniture is unsafe and can cause injury to you or to others These objects are not designed to support your standing weight Be aware of your surroundings You are in an active work area with changing conditions during move in and move out Pay attention Look for obstacles machinery and equipment that are in use Keep your eyes open for scooters and forklifts The drivers of these vehicles may not be able to see you Stay clear of dock areas trucks and trailers These areas can be particularly dangerous Prevent electrical shocks falling items and damage to materials Do not attach items or equipment to the drapes or metal framework provided for your booth This can cause serious injury or damage to materials We discourage children from being in the exhibit hall during installation and dismantle If children are present duri
43. hin 5 business days _ Declared Value Air Transportation charges are billed by Dimensional or Actual Weight whichever is greater Standard Ground Dependent on distance Expedited Ground Tailored to specific requirements Specialized Pad wrapped uncrated truck load 07 15 Fax 469 621 5810 A TRANSPORTATION SPECIALIST WILL CALL YOU TO CONFIRM RECEIPT OF ORDER AND FINALIZE DETAILS SHOW 424780 exhibit transportation FREEMAN FREEMAN FREEMAN DO NOT DELAY RECEIVING DATE BEGINS MARCH 21 2016 DO NOT DELAY RECEIVING DATE BEGINS MARCH 21 2016 DEADLINE DATE IS APRIL 11 2016 9900 BUSINESS PARKWAY LANHAM MD 20706 C O FREEMAN 9900 BUSINESS PARKWAY LANHAM MD 20706 WAREHOUSE 424780 WAREHOUSE 424780 EVENT INTERACTION FORUM 2016 EVENT INTERACTION FORUM 2016 BOOTH NO NO OF___ PCS BOOTH NO PCS THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE PLACE ONE ON EACH PIECE SHIPPED TO ENSURE PROPER DELIVERY IF MORE LABELS ARE NEEDED COPIES ARE ACCEPTABLE FREEMAN FREEMAN DO NOT DELAY CANNOT DELIVER BEFORE APRIL 18 2016 DO NOT DELAY EXHIBITOR NAME C O FREEMAN WASHINGTON MARRIOTT WARDMAN PARK 2660 WOODLEY ROAD NW W
44. ials are packed labeled and ready to be shipped the completed Material Handling Agreement must be turned in at the Service Center Call your designated carrier with pick up information Please refer to Quick Facts for specific dates and times In the event your selected carrier fails to show on final move out day your shipment will either be rerouted on Freeman s carrier choice or delivered back to the warehouse at the exhibitor s expense e For your convenience show recommended carriers will be on site to handle outbound transportation Where do get a forklift Forklift orders to install or dismantle your booth after materials are delivered may be ordered in advance or at show site We recommend that you order in advance to avoid additional charges at show site Refer to the Order Form for available equipment e Advance and show site orders for equipment and labor will be dispatched once a company representative signs the labor order at the Service Center Start time is guaranteed only when equipment 15 requested for the start of the working day Do need insurance e Be sure your materials are insured from the time they leave your firm until they are returned after the show It is suggested that exhibitors arrange all risk coverage This can be done by riders to your existing policies All materials handled by Freeman are subject to the enclosed Terms and Conditions Other available services may not be available
45. in a manner that is in compliance with Freeman s Safe Work Rules and or Federal State County and Local ordinances rules and or regulations including but not limited to Show or Facility Management rules and or regulations It is the responsibility of Exhibitor to check in with the Service Desk to pick up labor and to return to the Service Desk to release labor when the work is completed INDEMNIFICATION Exhibitor agrees to indemnify hold harmless and defend Freeman from and against any and all demands claims causes of action fines penalties damages liabilities judgments and expenses including but not limited to reasonable attorneys fees and investigation costs arising out of or occasioned by the acts or omissions of Exhibitor The Exhibitors indemnification of Freeman includes any and all violations of Federal State County or Local ordinances Show or Event Regulations and or Rules as published and or set forth by Facility or Show Management and or directing labor provided by Freeman to work in a manner that violates any of the above rules regulations and or ordinances IMPORTANT PLEASE REFER TO FREEMAN S MATERIAL HANDLING TERMS amp CONDITIONS AS IT RELATES TO MATERIAL HANDLING SERVICES AND TO THE SERVICE REQUEST amp SHIPPING INSTRUCTIONS CONTRACT AS IT RELATES TO TRANSPORTATION SERVICES CONTRACT TERMS DEPEND ON THE NATURE OF SERVICES SECURED BY EXHIBITOR THROUGH FREEMAN TERMS amp CONDITIONS MAY VARY FOR EACH TYPE OF
46. in all locations e Cranes Scissor lifts condors e Access storage at show site e Exhibit transportation services see enclosed brochure e Security storage at show site e Short term and long term warehouse storage Local pick up and delivery Priority empty return FREEMAN FREEMAN 9900 Business Parkway Lanham MD 20706 301 918 7975 Fax 469 621 5609 INCLUDE THE FREEMAN METHOD OF PAYMENT FORM WITH YOUR ORDER FreemanWashingtonES freemanco com sHow INTERACTION FORUM 2016 APRIL 18 20 2016 COMPANYNAME i i PHONE E MAIL ADDRESS For Assistance please call 301 918 7975 to speak with one of our experts Let Freeman Online estimate your material handling charges for you Log on to www freemanco com store select your show and click on Estimate My Material Handling Costs From Freeman Online package your freight and much more you can print extra shipping labels get tips on how to MATERIAL HANDLING SERVICES CRATED Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required SPECIAL HANDLING Material delivered in such a manner that it requires additional handling such as ground unloading See definitions on back stacked or constricted space unloading designated piece unloading shipment integrity alternate delivery loca
47. ing great customer service To help us serve you more effectively in the future please visit the URL address below upon the completion of your show to provide feedback Your input will provide the insight needed to ensure that our customer service is in line with your expectations http feedback freemanco com 424780 07 15 424780 FREEMAN method of payment FREEMAN 9900 Business Parkway Lanham MD 20706 301 918 7975 469 621 5609 INTERACTION FORUM 2016 APRIL 18 20 2016 In order to authorize Freeman to invoice a third party for payment of services rendered to exhibitors both the exhibiting company and the third party must complete this form and return it at least 14 days prior to show move in EXHIBITING COMPANY AUTHORIZATION OF THIRD PARTY BILLING We understand and agree that we the exhibiting company are ultimately responsible for payment of charges and agree by submitting this form or ordering materials or services from Freeman to be bound by all terms and conditions as described in the Terms amp Conditions section of this service manual In the event that the named third party does not discharge payment of the invoice prior to the last day of the show charges will revert back to the exhibiting company All invoices are due and payable upon receipt by either party The items checked below are to be invoiced to the third party BY SUBMITTING THIS FORM VIA FAX OR POSTAL MAIL OR ORDERING MATERIAL
48. ional runks fiber color COMPLETE THE FOLLOWING ITEMS Skids Pallets ON THIS FORM Carpet cobor____ CS PICK UP INFORMATION Other Total Requested Pick Up Date SHIPPER NAME W L NOTE Shipments will be weighed and measured prior to delivery OUTBOUND SHIPPING Size of largest piece H SHIPPER ADDRESS would like to schedule outbound Freeman Exhibit Transportation Please provide me with a Material Handling Agreement at show site for my shipping instructions and signature So we may print your Outbound Material Handling Agreement and labels please complete the following information if different from pick up address City State Zip DESTINATION will be shipping to the WAREHOUSE FREEMAN Exhibiting Company Booth Ship to address INTERACTION FORUM 2016 C O FREEMAN 9900 BUSINESS PARKWAY LANHAM MD 20706 MUST BE DELIVERED BY APRIL 11 2016 1 will be shipping to SHOW SITE FREEMAN Exhibiting Company Name Booth INTERACTION FORUM 2016 C O FREEMAN WASHINGTON MARRIOTT WARDMAN PARK Number of Labels FAX THIS COMPLETED FORM VIA 2660 WOODLEY ROAD NW E mail MUSE ON Eee 0008 exhibit transportation reemanco com CANNOT BE DELIVERED BEFORE APRIL 18 2016 or TYPE OF SERVICE Next Day Air Delivery next business day by 5 00 PM _ Second Day Air Delivery second business day by 5 00 PM 1 3 5 Day Service Delivery wit
49. itor as a material part of the consideration to Freeman for material handling services waives and releases all claims against Freeman with respect to all matters for which Freeman has disclaimed liability pursuant to the provisions of this Contract 14 DRIVER LIABILITY WAIVER IN CONSIDERATION OF FREEMAN PERMITTING ENTRANCE TO THE PREMISES YOU YOUR EMPLOYER THE OWNER OF THE TRUCK AND OR EQUIPMENT THAT YOU ARE OPERATING TRUCKOWNER AND YOU AS AGENT OF YOUR EMPLOYER AND THE TRUCKOWNER HEREBY ASSUME ALL RISK OF INJURY OR HARM TO YOURSELF AND OTHERS AND DAMAGE TO YOUR PROPERTY AND PROPERTY BELONGING TO YOUR EMPLOYER OR OTHERS ARISING FROM YOUR ACTIVITIES WHILE BEING PERMITTED TO ENTER THE PREMISES YOU AGREE TO ENTER AT YOUR OWN RISK YOU HAVE FULL KNOWLEDGE OF ANY RISK INVOLVED IN THIS ACTIVITY YOU RECOGNIZE THE HAZARDS AND ARE AWARE OF ALL THE RULES FOR SAFE OPERATION YOUR EMPLOYER THE TRUCKOWNER AND YOU AGREE TO INDEMNIFY AND HOLD HARMLESS FREEMAN ITS EMPLOYEES OFFICERS DIRECTORS AGENTS ASSIGNS AFFILIATED COMPANIES AND RELATED ENTITIES AGAINST ANY AND ALL LIABILITY ACTIONS CLAIMS AND DAMAGES OF ANY KIND WHATSOEVER ARISING FROM YOUR ACTIVITIES WHILE BEING PERMITTED TO ENTER THE PREMISE Freeman REV 5 15 FREEMAN TERMS amp CONDITIONS AIR CARGO AIR CARGO SERVICE REQUEST AND SHIPPING INSTRUCTIONS CONTRACT In tendering this shipment the Shipper and Consignee agree to these TERMS which no agent or employee of the parties may
50. itten communication as provided on the face of these shipping instructions if so indicated to Shipper or the party if any designated in these instructions to receive notice b Storage charges if applicable shall start no sooner than the next business day following the attempted notification Storage may be at Freeman s option in any location that provides reasonable protection against loss or damage Freeman may place the shipment in public storage at the owner s expense and without liability to Freeman c If Freeman does not receive disposition instructions within 48 hours of the time of Freeman s attempted first notification Freeman will attempt to issue a second and final confirmed notification Such notice shall advise that if Freeman does not receive disposition instructions within 10 days of that notification Freeman may offer the shipment for sale at a public auction and Freeman has the right to offer the shipment for sale The amount of sale will be applied to Freeman s invoice for transportation storage and other lawful charges Shipper will be responsible for the balance of charges not covered by the sale of the goods If there is a balance remaining after all charges and expenses are paid such balance will be paid to the owner of the property sold hereunder upon claim and proof of ownership d Where Freeman has attempted to follow the procedure set forth above and the procedure is not possible nothing shall be const
51. l be on a prepaid basis only If any finance charge hereunder exceeds the maximum rate allowed by applicable law the finance charge shall automatically be reduced to the maximum rate allowed and any excess finance charge received by Freeman shall be either applied to reduce the principal unpaid balance or refunded to the payer If past due invoices or invoice balances are placed with a collection agency or attorney for collection or suit Exhibitor agrees to pay all legal and collection costs THESE PAYMENT TERMS AND CONDITIONS SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS In the event of any dispute between the Exhibitor and Freeman relative to any loss damage or claim such Exhibitor shall not be entitled to and shall not withhold payment or any partial payment due to Freeman for its services as an offset against the amount of any alleged loss or damage Any claims against Freeman shall be considered a separate transaction and shall be resolved on its own merits Freeman reserves the right to charge Exhibitor for the difference between the Exhibitor s estimate of charges and the actual charges incurred by Exhibitor or for any charges that Freeman may be obligated to pay on behalf of Exhibitor including without limitation any shipping charges If Exhibitor provides a credit card for payment and charges are rejected by the Exhibitor s credit card company for any reason Freeman hereby provides notice that it rese
52. ners during the show e Pick up Empty Labels at the Service Center Place a label on each container Labeled containers will be picked up periodically and stored in non accessible storage during the show e At the close of the show the empty containers will be returned to the booth random order Depending on the size of the show this process may take several hours How my materials after they are delivered to the show before they are picked up after the show e Consistent with trade show industry practices there may be a lapse of time between the delivery of your shipment s to your booth and your arrival The same is true for the outbound phase of the show the time between your departure and the actual pick up of your materials During these times your materials will be left unattended We recommend that you arrange for a representative to stay with your materials or that you hire security services to safeguard your materials How ship my materials after the close of the show Each shipment must have a completed Material Handling Agreement in order to ship materials from the show All pieces must be labeled individually e To save time complete and submit the Outbound Shipping Form in advance or you may contact the Service Center at show site for your shipping documents The Material Handling Agreement and labels will be processed and available prior to show closing e After mater
53. ng installation and dismantle they must be supervised by an adult at all times Freeman does not ship or handle Hazardous Materials If any materials you are shipping to the event fall into this category please contact Freeman to be sure that the material will be allowed at the facility and by the association In addition if authorized by the facility and the association you will need to make separate arrangements for the transport and handling of the approved materials since Freeman will not transport or handle them The operation or use of all motorized lifts and motorized handling equipment for installation dismantle of exhibits is NOT permitted by exhibitors or by their exhibitor appointed contractors EAC s Thank you for your cooperation EXHIBITOR ASSISTANCE Call Freeman s Exhibitor Services department at 301 918 7975 with any questions or needs you may have For more information and helpful hints on pre show procedures and move in please go to www freemanco com preshowFAQ For more information and helpful hints post show procedures and move out please go to www freemanco com postshowFAQ 07 15 424780 Page 3 of 3 FREEMAN general information Reducing Your Footprint Freeman actively engages in green practices within day to day operations and is committed to producing events in the most environmentally friendly way possible Freeman has collaborated with a number of customers to make their events greener an
54. om Facility or Show Management All MHA s submitted to Freeman by Exhibitor will be checked at the time of pickup from the booth and corrections will be made where discrepancies exist between the quantities of items on any form submitted to Freeman and the actual count of such items in the booth at the time of pickup Freeman is not responsible for any wait time or other charges including business center charges arising from delivery or pickup of Exhibitor s materials 5 DELIVERY TO THE CARRIER FOR RELOADING Freeman assumes responsibility for loss damage theft or disappearance of Exhibitor s materials after same have been delivered to Exhibitor s appointed carrier shipper or agent for transportation after the conclusion of the show Freeman loads the materials onto the carrier under directions from the carrier or driver of that carrier Any loading onto the carrier will be understood to be under the exclusive supervision and control of the carrier or driver of that carrier FREEMAN ASSUMES NO RESPONSIBILITY FOR LOSS DAMAGE THEFT OR DISAPPEARANCE OF EXHIBITOR S MATERIALS THAT ARISES OUT OF IMPROPERLY LOADED OR LABELED MATERIALS 6 DESIGNATED CARRIERS Freeman shall have the authority to change the Exhibitor designated carrier if that carrier does not pick up the shipment s at the appointed time Where no disposition is made by Exhibitor materials may be taken to a warehouse to await Exhibitor s shipping instructions and Exhibito
55. or the upcoming exposition we are certain you will appreciate Knowing in advance that union labor may be required for certain aspects of your exhibit handling To help you understand the various union jurisdictions we ask that you read the following EXHIBIT INSTALLATION AND DISMANTLING The installation and dismaniling of prefabricated displays comes under the jurisdiction of the carpenters union However two 2 full time exhibiting company employees may work without Carpenter Labor for one 1 hour on the installation move in and one 1 hour on the dismantle move out without union labor on booths that are larger than 10 x 10 Exhibitors may work in booths 10 x 10 or smaller without the use of union labor Exhibitors are not permitted to use POWER TOOLS electric drills power saws etc on booths of any size Manual tools such as hammers screwdrivers ratchets pry bars etc are allowable for exhibitor use within size and time limitations Exhibitors may not borrow tools ladders or other equipment from the exhibit facility and or Freeman MATERIAL HANDLING One individual from each exhibiting company is permitted one trip to hand carry items into the exhibit facility The exhibitor use of dollies hotel baggage carts flat trucks and other mechanical equipment is not permit ted Freeman will control access to the trade show floor which includes access from the loading docks and or all doorways into an exhibit facility This
56. pt any crates or packaging containing hazardous materials Goods requiring cold storage and those in accessible storage are stored at Exhibitor s own risk FREEMAN ASSUMES NO RESPONSIBILITY OR LIABILITY FOR LOSS OR DAMAGE TO GOODS IN COLD STORAGE OR ACCESSIBLE STORAGE 3 EMPTY CONTAINERS Empty container labels will be available at the show site service desk Affixing labels to the containers is the sole responsibility of Exhibitor or its representative All previous labels must be removed or obliterated Freeman assumes no responsibility for error in the above procedures removal of containers with old empty labels and without Freeman labels or improper information on empty labels FREEMAN WILL NOT BE LIABLE FOR LOSS OR DAMAGE TO CRATES AND CONTAINERS OR THEIR CONTENTS WHILE SAME ARE IN EMPTY CONTAINER STORAGE 4 INBOUND OUTBOUND SHIPMENTS There may be a lapse of time between the delivery of shipment s to the booth and the arrival of Exhibitor or a lapse of time between the completion of packing and the actual pickup of materials from the booths for loading onto a carrier and during such times Exhibitor materials will be left unattended FREEMAN IS NOT RESPONSIBLE OR LIABLE FOR ANY LOSS DAMAGE THEFT OR DISAPPEARANCE OF EXHIBITOR S MATERIALS AFTER THEY HAVE BEEN DELIVERED TO EXHBITOR S BOOTH AT SHOW SITE OR BEFORE THEY HAVE BEEN PICKED UP FOR RELOADING AT THE CONCLUSION OF THE EVENT Freeman recommends the securing of security services fr
57. r agrees to be responsible for charges relating to such rerouting and handling IN NO EVENT SHALL FREEMAN BE RESPONSIBLE FOR ANY LOSS RESULTING FROM SUCH REROUTING DESIGNATION 7 FORCE MAJEURE Freeman s performance hereunder is subject to and Freeman shall not be responsible for loss delay or damage due to strike work stoppages natural elements vandalism Act of God civil disturbances power failures explosions acts of terrorism or war or for any other cause beyond Freeman s reasonable control nor for ordinary wear and tear the handling of Exhibitor s materials 8 CLAIM S FOR LOSS Exhibitor agrees that any and all claims for loss or damage must be submitted to Freeman immediately at the show site and in any case not later than thirty 30 business days after the date when Exhibitor s materials are delivered to the carrier for transportation from show site or from Freeman s warehouse All claims reported after thirty 30 days will be rejected In no event shall a suit or action be brought against Freeman more than one 1 year after the date of loss or damage occurred a PAYMENT FOR SERVICES MAY NOT BE WITHHELD In the event of any dispute between the Exhibitor and Freeman relative to any loss damage or claim Exhibitor shall not be entitled to and shall not withhold payment due Freeman for its services as an offset against the amount of any alleged loss or damage Any claims against Freeman shall be considered a separat
58. r the purpose of confirming the right of Freeman to control the handling of the property and all matters related to payment for the shipment Shipper agrees that all shipments are subject to correction and final charges determined by the actual or re weighed weight of the shipment 12 SMALL PACKAGE PROGRAM If items shipped via Freeman s Small Packages program are lost damaged or destroyed while Freeman s possession FREEMAN S MAXIMUM LIABILITY SHALL BE 100 per package UNLESS AT THE TIME OF SHIPMENT SHIPPER MAKES A DECLARATION OF VALUE IN THE SPACE DESIGNATED ON THE SHIPPING INSTRUCTIONS AND PAYS THE APPROPRIATE VALUATION CHARGE If small packages are received by the Shipper and notice of loss or damage is not received by Freeman within 15 days of the delivery of the property the parties agree that the presumption shall arise that the property was delivered in proper quantity and in good condition Freeman REV 5 15 FREEMAN TERMS amp CONDITIONS Exhibitor Form EVENT NAME Advanced Rates are available 10 days before show opening BOOTH DATES Once your order is submitted a PSAV Representative will contact you with confirmation COMPANY SERVI CE PER DAY QTY Days AdvancedRate TOTAL _ 30 37 Monitor including Stand Floor or Table 836500 84650 40 47 Monitor including Stand Floor or Table 525 00 862500 0 o o 5260 00 5350 00 5
59. red value for carriage by the actual weight of the shipment In all cases not prohibited by law where a lower value than the actual value of the said property has been stated in writing by Shipper or has been agreed upon in writing as the released value of the property upon which the rate is based such lower value plus freight charges if paid shall be the maximum recoverable amount for loss or damage Notwithstanding the above limitations all shipments containing the following items of extraordinary value are limited to a maximum declared value of 500 00 USD a Artworks and objects of art including without limitation original paintings drawings etchings watercolors tapestries and sculptures or prototypes b Clocks jewelry including costume jewelry furs and fur trimmed clothing c Personal effects including without limitation papers and documents or d Coin money currency gift certificates debit cards credit cards and any other items of extraordinary value e For unmarked unlabeled and improperly packaged television monitors the maximum liability is the lesser of 3 00 USD per pound or the actual invoice price Any declared value in excess of the maximums allowed herein is null and void and the acceptance by Freeman for carriage of any shipment with a declared value in excess of the allowed maximums does not constitute a waiver of these maximums In any event excluding small package program shipments Freeman s MAXIMUM
60. refers to shipments that are delivered by a carrier that requires us to deliver some shipments to different levels in the same building or to other buildings in the same facility What are Mixed Shipments Mixed shipments are defined as shipments of mixed crated and uncrated goods where the percentage of uncrated is minimal and does not warrant the full uncrated rate for the shipment but does require special handling Freeman defines special handling for mixed loads as having less than 50 of the volume as uncrated What does it mean if have No Documentation Shipments arrive from a small package carrier including among others Federal Express UPS amp DHL without an individual Bill of Lading requiring additional time labor and equipment to process What is the difference between Crated and Uncrated Shipments Crated shipments are those that are packed in any type of shipping container that can be unloaded at the dock with no additional handling required Such containers include crates fiber cases cartons and properly packed skids An uncrated shipment is material that is shipped loose or pad wrapped and or unskidded without proper lifting points What about carpet only shipments Shipments that consist of loose carpet and or padding only require additional labor and equipment to unload IONS ini handling def specia FREEMAN BALTIMORE WASHINGTON AREA UNION REGULATIONS To assist you in your planning efforts f
61. rued to abridge the right of Freeman at its option to sell the property under such circumstances and in such manner as may be authorized by law e When perishable goods cannot be delivered and disposition is not given within a reasonable time Freeman may dispose of property to the best advantage When Freeman is directed by Consignee or Consignor to unload or deliver property at a particular location where Consignor Consignee or the Agent of either is not regularly located Freeman s liability for the shipment shall terminate after unloading or delivery 7 INSURANCE Freeman IS NOT AN INSURER Shipper is responsible for obtaining insurance for its property Freeman provides no insurance for Shipper or its property THE FAIR MARKET VALUE EQUALS THE AS IS WHERE IS PRICE FOR THE PROPERTY AT THE LOCATION OF THE SHOW TO WHICH PRICE A WILLING BUYER AND A WILLING SELLER WOULD AGREE IN AN ORDINARY COURSE OF BUSINESS ARM S LENGTH SALE OR 25 00 USD PER POUND OF CARGO LOST OR DAMAGED UNLESS AT THE TIME OF SHIPMENT SHIPPER MAKES A DECLARATION OF VALUE FOR CARRIAGE IN THE SPACE DESIGNATED ON THE SHIPPING INSTRUCTIONS AND PAYS THE APPROPRIATE VALUATION CHARGE Even if Shipper has made a declaration of value liability shall never exceed the depreciated original invoice value or the fair market value of the property whichever is less The value per pound for applying declared valuation charges shall be determined by dividing Shipper s decla
62. rves the right and Exhibitor authorizes Freeman to continue to attempt to secure payment through that credit card for as long as unpaid balances remain on the Exhibitor s account ELECTRICAL Claims will not be considered or adjustments made unless filed in writing by Exhibitor prior to the close of the event Freeman is not responsible for any damage or loss caused by the loss of power beyond its control and Exhibitor agrees to hold Freeman its officers directors employees and agents harmless from such power loss IN NO EVENT SHALL Freeman BE LIABLE FOR ANY INDIRECT OR CONSEQUENTIAL DAMAGES INCLUDING WITHOUT LIMITATION LOST PROFITS EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES WHETHER UNDER THEORY OF CONTRACT TORT INCLUDING NEGLIGENCE PRODUCTS LIABILITY OR OTHERWISE Exhibitor shall indemnify and hold harmless Freeman its officers directors employees and agents from and against any and all claims liabilities damages fines penalties or costs of whatsoever nature including reasonable attorneys fees arising out of or in any way connected with Exhibitor s actions or omissions under this Agreement LABOR UNDER THE SUPERVISION OF EXHIBITOR RESPONSIBILITIES Exhibitor shall be responsible for the performance of labor provided under this option It is the responsibility of Exhibitor to supervise labor secured through Freeman in a reasonable manner as to prevent bodily injury and or property damage and also to direct them to work
63. s failure to comply with subsection b of this section regarding the inclusion of any dangerous substances in the property placed with Freeman 9 CLAIMS Claims must be filed in writing within nine 9 months after the date of delivery of the property or in the case of export traffic within nine 9 months after delivery at the port of export except that claims for failure to make delivery must be filed within nine 9 months after a reasonable time for delivery has elapsed Suits for loss damage or delay shall be instituted against Freeman no later than two 2 years and one 1 day from the day when written notice is given by Freeman to the claimant that Freeman has disallowed the claim or any part or parts of the claim specified in the notice Shipper shall deliver notice of claim for loss or damage by hand U S mail courier facsimile or electronic means to Sedgwick PO Box 14151 Lexington KY 40512 4151 as soon as loss or damage is discovered The notice of claim shall invite a prompt joint survey of the damage at a time and place to be agreed between the parties and such survey shall go forward promptly However if in any case the property is received by the Consignee or the Consignee s agent without notice of loss or damage to property being served on Freeman within 15 calendar days of the receipt of the property it is agreed between Freeman and Shipper that in that instance the presumption shall arise that the property was delivered in
64. s placed by your representative These roperly credit your account charges may include all Freeman companies or any charges which Freeman may be obligated to on behalf Note Customers are responsible for any bank processing fees of Exhibitor including without limitation any shipping charges Please complete the information requested below AMERICAN EXPRESS MASTERCARD VISA FREEMAN NOW ACCEPTS DEBIT CARDS ACCOUNT NO EXP DATE CARDHOLDER NAME PRINT SIGNATURE CARDHOLDER BILLING ADDRESS CITY STATE ZIP ENTER TOTALS HERE FURNISHINGS amp CARPET CLEANING PORTER RENTAL EXHIBITS SIGNS INSTALLATION DISMANTLE ACCESSORIES SHAMPOOING SERVICE amp ACCESSORIES LABOR LABOR MATERIAL RIGGING RIGGING EXHIBIT HANGING GRAND HANDLING INSTALLATION DISMANTLE TRANSPORTATION SIGNS TOTAL _ 1 1 Remember to order advance to save time money You may place your order by phone fax or use our online ordering service at www freemanco com store We do not accept credit card information via email Orders received without payment or after the discount price deadline date will be charged at the standard price Copies of invoices may be picked up from the Service Desk prior to show closing If you have questions or need assistance with any items not listed please call and ask for your Exhibitor Services Representative TELL US WHAT YOU THINK Freeman is committed to provid
65. t requires additional handling such as ground unloading stacked and constricted space unloading designated piece unloading loads mixed with pad wrapped material loads failing to maintain shipping integrity and shipments that require additional time equipment or labor to unload Federal Express and UPS are included in this category due to their delivery procedures Uncrated material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting points Carpet and or Pad Only shipments that consist of loose carpet and or padding only require additional labor and equipment to unload Add overtime charges for inbound if material is delivered to the booth during the overtime period stated on Quick Facts This includes both warehouse and show site shipments 03 15 e Add overtime charges for outbound if material is loaded onto the outbound carrier during the overtime period stated on Quick Facts e Add the late delivery charge listed on the Order Form if the shipment is accepted at the warehouse or at show site after the deadline date listed on Quick Facts e The above services whether used completely or in part are offered as a package and the charges will be based on the total inbound weight of the shipment Shipments received without receipts or freight bills such as UPS and Federal Express will be delivered to the booth without guarantee of piece count or condition What happens to my empty contai
66. tion loads mixed with pad wrapped material no documentation and shipments that require additional time equipment or labor to unload Federal Express UPS amp DHL are included in this category due to their delivery procedures UNCRATED Material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting points CARPET AND OR PAD ONLY Shipments that consist of loose carpet and or padding only require additional labor and equipment to unload STRAIGHT TIME 8 00 A M to 5 00 P M Monday through Friday OVERTIME 5 00 P M to 8 00 A M Monday through Friday and all day Saturday DOUBLE TIME All day Sunday and Holidays Overtime will be applied to all freight received at the warehouse and or show site that must be moved into or out of booth during above listed times Recognized Holidays New Year s Day January 1 2016 Martin Luther King Day January 18 2016 President s Day February 15 2016 Memorial Day May 30 2016 Independence Day July 4 2016 Labor Day September 5 2016 Columbus Day October 10 2016 Veteran s Day November 11 2016 Thanksgiving Day November 24 2016 Day After Thanksgiving November 25 2016 Christmas Day December 25 2016 Description Price Per 200 lb CWT Minimum RATE CLASSIFICATIONS Warehouse Shipment 200 Ib minimum Crated or Skidded 124 75 249 50 Special Handling SHPMCM
67. tual expenses incurred by PSAV in preparing for the event will be charged Additional Labor may be required for larger orders IF YOU EXPERI ENCE AN ISSUE ON SITE PLEASE CONTACT PSAV AT 202 332 4178 NO REFUNDS WILL BE PROVIDED WITHOUT REPORTING THE ISSUE ONSITE TO A MANAGER BILLING CONTACT I NFORMATI ON CREDIT CARD INFORMATION Credit 2 Wire Transfer D Check gt If paying by Check Wire Transfer please send the form back with payment information and you will receive email with the total due Checks should be made out to PSAV We will call to get Credit Card information Card Holders Name Phone Number to call for CC info Credit Card Account Number Last 4 Digits Only CCV Phone Expiration Date Billing Zip Code Onsite Contact and Number Email Address X CARDHOLDERS SIGNATURE Signature confirms acceptance of terms and conditions Please return completed form to PSAV gt 2660 Woodley Road NW Washington DC 20008 Phone 202 332 4178 MARRIOTT flawless performance dramatic results Fax 866 312 5410 WASHINGTON WARDMAN PARK Wardmanpark psav com Updated 1 15 RY
68. ut Carpet Modular Rental Exhibits and any other custom order items or services have already been provided at the time of cancellation fees will remain at 100 of the original charge If the Show or Event is canceled because of reasons beyond Freeman s control Exhibitor remains responsible for all charges for services and equipment provided up to and including the date of cancellation Freeman will not issue refunds to Exhibitor of any payments made before the date of cancellation is Exhibitor s responsibility to advise the Freeman Service Center Representative of problems with any orders and to check the Exhibitor s invoice for accuracy prior to the close of the Show or Event If Exhibitor is exempt from payment of sales tax Freeman requires an exemption certificate for the State in which the services are to be used Resale certificates are not valid unless Exhibitor is rebilling these charges to its customers For International Exhibitor s Freeman requires 100 prepayment of advance orders and any order or services placed at show site must be paid at the show For all others should there be any pre approved unpaid balance after the close of the show terms will be net due and payable in DALLAS TEXAS upon receipt of invoice Effective 30 days after invoice date any unpaid balance will bear a FINANCE CHARGE at the lesser of the maximum rate allowed by applicable law or 1 5 per month which is an ANNUAL PERCENTAGE RATE of 18 and future orders wil
69. ved by Freeman Freeman is not responsible for product deterioration caused by inherent vice defects in the merchandise or transit times in excess of product shelf life Refrigerated heated specially ventilated or otherwise specially equipped trailers are not equipped to change the temperature of goods they are equipped only to maintain temperature Shipper will give written notice of requested temperature setting of the thermostatic controls before receipt of the goods by Freeman When a loaded trailer is received Freeman will verify that the thermostatic controls are set to maintain trailer temperature as requested Freeman is unable to determine whether the goods were at the proper temperature when they were loaded into the trailer or when the trailer is delivered to Freeman Air temperature at the unit sensor will be maintained within a proper range of plus or minus 5 degrees Fahrenheit of the temperature requested by Shipper on the face of the Service Request and Shipping Instructions if the goods were at that temperature when loaded into the container and if the temperature controls were properly set when the container was loaded 6 REFUSED SHIPMENTS If the Consignee refuses a shipment tendered for delivery or if Freeman is unable to deliver a shipment because of fault or mistake of Freeman Freeman s liability shall then become that of a warehouseman a Freeman shall promptly attempt to provide notice by telephonic electronic or wr
70. will help to provide a safe and orderly move in move out Unload ing or reloading of any freight into the exhibit hall by any and all private vehicles and contracted carriers will be handled by Freeman Rates for material handling services are enclosed in this exhibitor service manual Freeman shall be the sole authority on all matters in the DOCK area This shall include but not be limited to such items as assignment of dock space and loading or unloading of all materials and equipment Any conflicts or disagreements regarding the union jurisdictions or interpretations thereof should be resolved with representatives of Freeman and Show Management SAFETY Standing on chairs tables or other rental furniture is prohibited This furniture is not engineered to support your standing weight Freeman cannot be responsible for injuries or falls caused by the im proper use of rental furniture Please assist in our efforts to provide a SAFE WORKING ENVIRON MENT for everyone TIPPING Freeman requests that exhibitors do not tip our employees They are paid at an excellent wage scale denoting a professional status and we feel that tipping is not necessary This applies to all Freeman employees FREEMAN UNION REGULATIONS PAYMENT amp LABOR YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE The terms and conditions set forth below become a part of the Contract between Freeman and you the Exhibitor Acceptan
71. with Freeman 8 CLAIMS Shipper Consignee or any other party claiming an interest in the shipment must notify Freeman immediately upon delivery or in the case of loss or damage which could not have been noted at the time of delivery within fourteen 14 days of delivery of any loss or damage to the shipment Receipt of the shipment by the Consignee or the Consignee s agent without written notice on the delivery receipt and or delivery manifest will be prima facie evidence that the shipment was delivered in good condition The amount of the claim may not be deducted from the transportation charges Notice of loss or damage MUST be reported to Freeman at 800 995 3579 The shipment its container s and packing material must be made available to Freeman for inspection at the delivery location All shipments are subject to opening for inspection by Freeman however Freeman is not obligated to perform such inspection All claims for loss or damage MUST be made in writing to Freeman within one hundred and twenty 120 calendar days after the date of acceptance of the shipment by Freeman Please refer to the Service Guide for claim procedures All claims for service failure must be made within thirty 30 calendar days from the date of shipment and Freeman s sole liability for such claims arising from Guaranteed Service shipments shall be limited to the transportation charges as provided in the Guaranteed Service section of the Service Guide All claims

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