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Exhibitor Manual

1. 103 50 207 00 Small Package Maximum weight is 30 Ibs per shipment Fer SAPEN ee TT 40 00 A small package shipment is a shipment totaling any number of pieces with a combined weight not to exceed 30 lbs that is received on the same day from the same shipper and delivered by the same carrier Cart Service Intended for privately owned vehicles t 103 50 A privately owned vehicle is any vehicle that is primarily designated to transport passengers not cargo or freight Included in this category are pick up passenger van taxi and limousine ADDITIONAL SURCHARGES Shipment Delivered after Deadline Date in addition to above rates Warehouse Shipment after Deadline FEBRUARY 18 2015 18 75 37 50 Show Site Shipment after Deadline FEBRUARY 25 2015 1725 34 50 Please note that freight shipped to the advanced warehouse will be delivered to your booth on overtime Overtime Charge Inbound in addition to above rates Crated or Skidded Shipmiert tr Enero prr neis 17 25 34 50 Special Handling SMP MIC 2 aen tad dec 22 50 45 00 Uncrated or Pad Wrapped 26 00 52 00 Overtime Charge Outbound in addition to above rates Crated or Skidded ShiDI
2. a 7 eleg BN ____________________ ______________ _ 7 SnIDbIHg Inrormation _____________________ _ 8 Shipping 8 SOTO ______ _______ ____________ 9 FORMS AU Oder glo __ ____ ___ ______ __ 11 Electrical Order FOLIIS suos _____________________________ 14 Exhibitor Directory UDOfFddG ates ea a qan vdd ava ela cda ra ud da raid ete uu b dd 16 General Service Contractor Exhibit 17 General Service Contractor Labor 22 General Service Contractor Material Handling 26 General Service Contractor Summary Payment 30 Internet Order MER MPRIM EE 33 Lead Retrieval Order Oli 35 Back to Contents 2015 Genitourinary GU Cancers Symposium Exhibitor Manual ADVERTISING OPPORTUNITIES Exhibitors have the opportunity to advertise before and during the Symposium View the GU Cancers Symposium Media Kit Questions 443 512 8899 ext 114 S joseph frank wt group com ATTENDEE MAILING LIS
3. Second Day Air Delivery second business day by 5 00 PM 1 3 5 Day Service Delivery within 3 5 business days Declared Value Air Transportation charges are billed by Dimensional or Actual Weight whichever is greater Standard Ground Dependent on distance 286903 Expedited Ground Tailored to specific requirements SHOW Specialized Pad wrapped uncrated truck load 09 11 FREEMAN exhibit transportation Back to Contents FREEMAN 2200 Consulate Dr Orlando FL 32837 407 816 7900 Fax 469 621 5605 FreemanOrlandoES freemanco com NAME OF suow 2015 GENITOURINARY CANCERS SYMPOSIUM FEBRUARY 26 27 2015 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 407 816 7900 to speak with one of our experts For fast easy ordering go to www freemanco com store EVERY OUTBOUND SHIPMENT WILL REQUIRE A MATERIAL HANDLING AGREEMENT AND LABELS WE WOULD BE HAPPY TO PREPARE THESE FOR YOU IN ADVANCE AND WILL DELIVER THEM TO YOUR BOOTH AT SHOW SITE TO REVIEW AND SIGN TO TAKE ADVANTAGE OF THIS SERVICE PLEASE COMPLETE AND RETURN THIS FORM SHIPPING INFORMATION FROM SHIPPER EXHIBITOR NAME BILLING ADDRESS STATE ZIP CITY POSTAL CODE SHIP TO COMPANY NAME DELIVERY ADDRESS STATE ZIP CITY PROVINCE POSTAL CODE PHONE SPECIAL INSTRUCTIONS METHOD OF SHIPMENT PLEASE CHECK DESIRED M
4. seas 8825 00 TT 720 00 1075 00 11 2 hrs Hook up amp 1 hr Dismantle labor will be charged for 208 Volt Services EXTENSION CORDS Electricity Not Included Qty Standard Price Cost ry 30 00 20 00 25 Extension Cord Quad Outlet Power Strip LABOR ST Mon Fri 8 00am 5 00pm Except Holidays 90 00 OT Mon Fri 5 00pm 12 00am Sat Sun Holidays 135 00 DT Mon Fri 12 00am 8 00am Sat Sun Holidays 180 00 SUBTOTAL 24 SERVICE CHARGE On Power Drop amp Equipment will apply 6 596 FLORIDA SALES TAX 00 ANS 10000 200 AMPS stero 2 015 00 DUE PRIOR TO 400 AMPS 2 375 00 3 025 00 SHOW OPENING There is a minimum labor charge of 1 1 2 one and a half hours for hook up and 1 one hour to dismantle for special events island booths and 208 Volt services Rates for higher wattages voltage or special lighting on request Special hanging or installation done on time and material basis SPECIAL INSTRUCTIONS AISLE ISLAND BOOTHS Aisle A scaled floor plan must accompany REAR orders showing locations of STANDARD Attn PSAV electrical outlets BOOTH SAV 9939 Universal Boulevard Orlando FL 32819 connections and 5 407 996 4473 FAX 855 817 4462 lighting equipment Aisle EMAIL RSCPowerDistribution psav com Please contact our representative for Water or Air request 2014 Audio Visual Services Group Inc dba PSAV Pr
5. NENNEN NENNEN NENNEN _____ QTY NENNEN ____ QTY Lo E QTY QTY Show rate subject to a 30 increase when ordering equipment after February 4 2015 Total Your Order Handling Charge 118 00 Min Includes Delivery Install amp Dismantle Visit us at www freemanco com Back to Contents Please Fill in All Information Below Before Submitting Your Order our Name ooth Number Exhibiting Company Name hird Party if applicable ompany Address ity hone mail ignature A representative must be in your booth at the time of delivery unless alternate arrangements are made Delivery subject to readiness of the booth structure and set up On Site Contact Person Payment Information Method of Payment choose one Master Card Check in US Funds Visa Bank Transfer please call for details American Express _ Key Account Credit Card Number Expiration Date Card Holder Name Please Print Signature For your convenience we will use your authorization to charge your credit card account for your advanced and on site orders placed by your representative These charges may include all Freeman companies or any charges which Freeman may be obligated to pay on behalf of the Exhibitor including without limitation any shipping charges All payments must be made in advance in US funds Cancellation Policy Any cancellation must be received within 7 days of show open
6. 46 Flat Screen with Speakers 16 9 HD with Dual Post Stand ouch Screen and SMART Displays 2 Touchscreen 6 Touchscreen 65 Touchscreen SMART Monitors Computing Desktop Computer with Monitor 3 2 GHz or faster aptop Computer Core i5 2 5ghz 4GB 300GBHD DVD ll in One PC HP TouchSmart pple 21 5 iMac Intel Core 2 Duo 3 06 GHz pple 15 MacBook Pro 2 3 GHz Quad Core with Thunderbolt Apple 17 MacBook Pro 2 3 GHz Quad Core with Thunderbolt Additional Audio Visual Equipment DVD player with Auto Repeat Blu ray DVD Player with auto repeat Quoted Additional Equipment Contact Your Freeman Representative Gladys Nelson T2596 gladys nelson freemanco com Phone 407 289 5124 Fax 469 621 5605 Online at www freemanco com quipment Sub Total Don t see what you are looking for Please Call to Discuss the Options Added Labor For Monitor Mounting 75 State Rental Tax 6 5 1 Exhibiting Company Name Booth QTY p po p 00 ___ po NENNEN oof 1 500 00 1 950 00 oof oof oof ___ NE SS o am SS i NENNEN ____ p p NENNEN MEE NENNEN HEN Ss ________5350 00 455 00 _________5600 00 780 00 PF 68000 88400 15810 00 51 053 00 PF 80000 1 040 00 1 300 00 1 690 00 PPleasecallforpricing Pleasecallforpricing am NENNEN i p NENNEN SS QTY
7. PSAV electrical is not responsible for voltage fluctuation or power failure due to temporary conditions For your protection you should install a surge protector on your computer s All electrical installations and connections to all electrical service should be made by a PSAV electrician PSAV will not be responsible for any damage or loss of equipment component computer hardware or software and or damage or injury to any person caused by the installation connection or plugging into any electrical outlet by person other than a PSAV electrician A separate outlet must be ordered for each location where electricity is needed Rates listed for all connections include bringing the service to booth in the most convenient manner for PSAV and DOES NOT INCLUDE connecting equipment materials special wiring or labor Normally all electrical outlets will be placed on the floor in back of booth Island booth outlets may be brought to one 1 location at our discretion if no information is provided and this charge is on a time and material basis Rates are based on current wage scales and are subject to change in the event of wage changes prior to opening or during the operation of the show A minimum charge of one and a half 1 1 2 hour labor for installation and one 1 hour to dismantle will apply and time will commence upon exhibitor s request Failure to start labor at requested time will result in a one 1 hour charge per electrician requested u
8. R E E M A N Back to Contents MOIOR CARGO MOTOR CARGO SERVICE REQUEST AND SHIPPING INSTRUCTIONS CONTRACT This Contract establishes your legal obligations with regard to the property described herein being shipped with Freeman Transportation It specifically limits your rights and possible recovery if your property is lost or damaged You must accept all terms and conditions of this Contract You confirm that you have read and agree with all the terms and conditions of this Contract by receipt without contest This Contract may not be waived or varied except in writing and then only by an authorized representative of Freeman 1 DEFINITIONS In this Contract Freeman means Freeman Decorating Services Inc and its respective employees officers directors agents assigns affiliated companies and related entities including any contractors appointed by Freeman The term Shipper means the person or business for whom the property is being transported and includes their respective employees officers directors agents assigns affiliated companies and contractors appointed by the Shipper excluding only Freeman Property is all objects of any type received from the Shipper for transport by Freeman as described herein is the party to whom Shipper has designated the goods are to be delivered 2 FINAL CONTRACT BETWEEN THE PARTIES In exchange for Shipper s payments and Freeman s services which the parties
9. but not limited to firewalls etc for any data connection s we provide It USAGE You may use our equipment but you may not abuse it In is the sole responsibility of the exhibitor or customer to provide any particular you must provide a suitable location including appropriate necessary security With execution of this document the Customer is electrical power for our equipment and comply with the manufacturer s agreeing to the Terms and Conditions of this document and will hold operating instructions If any software is supplied with the property you MTG its agents and contracts harmless for any and all liabilities arising agree to be bound by all applicable licenses and copyright laws and from the use of non secured data circuits with regard to Microsoft products you further acknowledge that use of 14 VIRUS PROTECTION REQUIREMENT WARNING MTG requires that all o E govemed by devices directly or indirectly accessing MTG s Network have the latest et virus scan software windows security updates system patches and any USE OF NETWORK CONNECTIONS a The network attachment to be other technological precautions necessary to protect yourself and others provided by MIG may be used only by the employees of the company from viruses malicious programs and other disruptive applications Any its agents and consultants while performing service for the company and device which adversely impacts MTG s Network will be disconnected will not be
10. shipments to different levels in the same building or to other buildings in the same facility What are Mixed Shipments Mixed shipments are defined as shipments of mixed crated and uncrated goods where the percentage of uncrated is minimal and does not warrant the full uncrated rate for the shipment but does require special handling Freeman defines special handling for mixed loads as having less than 50 of the volume as uncrated What does it mean if I have No Documentation Shipments arrive from a small package carrier including among others Federal Express UPS Airborne Express amp DHL without an individual Bill of Lading requiring additional time labor and equipment to process What about carpet only shipments Shipments that consist of carpet and or carpet padding only require special handling because of additional labor and equipment to unload What is the difference between Crated and Uncrated Shipments Crated shipments are those that are packed in any type of shipping container that can be unloaded at the dock with no additional handling required Such containers include crates fiber cases cartons and properly packed skids An uncrated shipment is material that is shipped loose or pad wrapped and or unskidded without proper lifting bars and hooks IONS ini handling def specia Back to Contents WHAT ARE FREIGHT SERVICES As the official service contractor Freeman is the exclusive provider of fr
11. 5605 INCLUDE THE FREEMAN METHOD OF FreemanOrlandoES 2 ffreemanco com PAYMENT FORM WITH YOUR ORDER NAME OF SHOW ___ 2015 GENITOURINARY CANCERS SYMPOSIUM FEBRUARY 26 27 2015 COMPANY NAME BOOTH st CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 407 816 7900 to speak with one of our experts For fast easy ordering go to www myfreemanonline com DISPLAY LABOR One Hour Minimum per Worker Description Advance Show Site Price Price Straight Time 8 00 A M to 4 30 P M Monday through 91 50 119 25 Overtime 6 00 A M to 8 00 A M and 4 30 P M to 12 00 Midnight Monday through Friday 6 00 A M to 12 00 Midnight Saturday and 137 25 179 00 Double Time 12 00 Midnight to 6 00 A M and recognized 183 00 238 50 Show Site prices will apply to all labor orders placed at show site Price is per person per hour Start time guaranteed only at start of working day One hour minimum per person labor thereafter is charged in half 1 2 hour increments Supervisor must check in at Service Desk to pickup labor Labor must be canceled in writing 24 hours in advance to avoid a one 1 hour cancellation fee per worker When scheduling dismantle labor be sure to allow sufficient time for empty containers to be ret
12. Event Claims will not be considered unless indirectly provides Internet Network connectivity must pay a connection filed in writing by Exhibitor Client prior to close of Show Event All orders charge or purchase MTG assigned IP address d The choice of Internet cancelled within 72 hours of the first day to the Event whether it be by Service Provider ISP is at the sole discretion of MTG e MTG is the the Exhibitor due to the cancellation of an Event or their non exclusive provider of all wired and wireless data services f participation will be charged a cancellation fees equal to 50 100 of Wired Wireless Devices not authorized by MTG are strictly prohibited the total order based on the status of move in work performed and or Anyone wishing to showcase wireless products must contact MTG three MIG set up Costs or expenses Some broadband services and special weeks in advance of their show to investigate the potential of MTG circuits cannot be cancelled once ordered and will incur full charges engineering a customized cohesive network operating without listed quoted Credit will not be given for service installed and not used interference g Rates listed include a single IP address via DHCP bringing 17 GENERAL PROVISIONS a This contract is the entire agreement between the service to the booth in the most convenient manner and does not include computer equipment NIC card TCP IP software or power to the booth REPAIRS During the term of
13. HAS NOTICE OF THE POSSIBILITY OF SUCH DAMAGES SUCH EXCLUDED DAMAGES INCLUDE BUT ARE NOT LIMITED TO LOST PROFITS LOSS OF USE AND INTERRUPTION OF BUSINESS OR OTHER CONSEQUENTIAL OR INDIRECT ECONOMIC LOSSES 9 DECLARED VALUE Declarations of Declared Value are between the Exhibitor and the selected Carrier ONLY and are in no way an extension of Freeman s maximum liability stated herein Freeman will use commercially reasonable efforts to transmit the Declared Value instructions to the selected Carrier however FREEMAN WILL NOT BE LIABLE FOR ANY CLAIM ARISING FROM THE TRANSMITTAL OF OR FAILURE TO TRANSMIT DECLARED VALUE INSTRUCTIONS TO THE CARRIER NOR FOR FAILURE OF THE CARRIER TO UPHOLD THE DECLARED VALUE OR ANY OTHER TERM OF CARRIAGE 10 JURISDICTION VENUE THIS CONTRACT SHALL BE CONSTRUED UNDER THE LAWS OF THE STATE OF TEXAS WITHOUT GIVING EFFECT TO ITS CONFLICT OF LAWS RULES EXCLUSIVE VENUE FOR ALL DISPUTES ARISING OUT OF OR RELATING TO THIS CONTRACT SHALL RESIDE IN A COURT OF COMPETENT JURISDICITON IN DALLAS COUNTY TEXAS 11 INDEMNIFICATION Exhibitor agrees to indemnify and forever hold harmless Freeman and its employees directors officers and agents from and against any and all demands claims causes of action fines penalties damages including consequential liabilities judgments and expenses including but not limited to reasonable attorneys fees and investigation costs arising out or contributed to by Exhibitors neg
14. MTG BY COMPANY FOR THEIR NETWORK ATTACHMENT NO WARRANTIES ARE MADE OTHER THAN PROVIDING YOU WITH OUR EQUIPMENT IN GOOD WORKING ORDER YOU ACKNOWLEDGE THAT BOTH THE EQUIPMENT AND THE MANUFACTURERS OF SAID EQUIPMENT ARE ACCEPTABLE TO YOU YOU FURTHER ACKNOWLEDGE THAT WE HAVE NOT MADE AND DO NOT MAKE ANY WARRANTY EITHER EXPRESSED OR IMPLIED INCLUDING BUT NOT LIMITED TO A THE FITNESS OR DESIGN OF THE EQUIPMENT B THE MERCHANTABILITY OF THE EQUIPMENT OR IT S FITNESS FOR ANY PARTICULAR PURPOSE C ANY PATENT COPYRIGHTS OR TRADE SECRET INFRINGEMENTS AND D THE COMPLIANCE OF THE EQUIPMENT WITH ANY REQUIREMENTS OF LAW RULES SPECIFICATIONS OR CONTRACT CONDITION FOR PROCESSING SERVICE CONTRACT ON TIME 8 CREDIT APPROVAL We are not obliged to deliver the equipment unless INSTALLATION a Payment for service must accompany contract b and until your credit is approved by us Incomplete contract forms will delay processing please provide all 9 PAYMENT Payment amp Order forms must be received no later than 14 information requested c Booth number s must be identified on face of days prior to the first day of the event to avoid Pre Order Penalty Fee of form d Complete Floor Plan itemizing location of connections in booth 100 If ordering on site or after event move in has started there is a 150 must be designated on form or customer provided diagram s 3 days On Site Order Fee that will be applied Pricing listed on this contract does before move in
15. Motor Freight Classification published by the National Motor Freight Traffic Association For shipments of Perishable Commodities U S and Canadian shipments must be packed to travel without spoilage for 72 hours from time of pickup all International shipments must be packed to travel without spoilage for 24 hours beyond an agreed deadline Freeman reserves the right to periodically embargo regions of the world due to conditions that may cause damage to perishable commodities 5 REFUSED SHIPMENTS If the Consignee refuses a shipment tendered for delivery or if Freeman is unable to deliver a shipment because of fault or mistake of the Consignor or Consignee Freeman s liability shall then become that of a warehouseman a Freeman shall promptly attempt to provide notice by telephonic electronic or written communication as provided on the face of these shipping instructions if so indicated to Shipper or the party if any designated to receive notice in these instructions b Storage charges based on Freeman s applicable rates shall start no sooner than the next business day following the attempted notification Storage may be at Freeman s option in any location that provides reasonable protection against loss or damage Freeman may place the shipment in public storage at the owner s expense and without liability to Freeman c If Freeman does not receive disposition instructions within 48 hours of the time of Freeman s attempted first not
16. OR 9 07 PER POUND 20 00 PER KILOGRAM FOR CARRIAGE WHERE THE WARSAW CONVENTION INCLUDING ITS AMENDMENTS DOES NOT APPLY FOR ANY REASON UNLESS A HIGHER DECLARED VALUE IS REQUESTED AND THE FEES SET FORTH IN THE SERVICE GUIDE FOR SUCH HIGHER DECLARED VALUE ARE PAID FOR INTERNATIONAL SHIPMENTS THIS SHIPPING REQUEST AND SHIPPING INSTRUCTION CONTRACT SHALL BE DEEMED AN AIR WAYBILL WITHIN THE MEANING OF THE WARSAW CONVENTION Notwithstanding the above limitations domestic shipments containing the following items of extraordinary value are limited to a maximum declared value of 500 00 USD a artworks and objects of art including without limitation original paintings drawings etchings water colors tapestries and sculpture b clocks watches jewelry including costume jewelry furs and fur trimmed clothing c personal effects d and other inherently fragile or unique items including prototypes etc Any declared value in excess of the maximums allowed herein is null and void and the acceptance by Freeman for carriage of any shipment with a declared value in excess of the allowed maximums does not constitute a waiver of these maximums Shipper understands that even if Shipper is not able to participate or fully participate in a show due to loss of theft of or damage to its property Freeman shall never be liable or responsible for damages identified by the terms by way of example only and not in limitation of the breadth of thi
17. WHEREVER THE CLAIMED LOSS OR DAMAGE MAY OCCUR B EVEN THOUGH THE ALLEGED LOSS OR DAMAGE IS CLAIMED TO RESULT FROM NEGLIGENCE STRICT LIABILITY PRODUCTS LIABILITY BREACH OF CONTRACT BREACH OF STATUTE OR REGULATION OR ANY OTHER LEGAL THEORY OR CAUSE AND C EVEN THOUGH FREEMAN MAY HAVE BEEN ADVISED OR BE ON NOTICE OF THE POSSIBILITY OR EVEN THE PROBABILITY OF SUCH DAMAGES 9 SHIPPER S RESPONSIBILITIES AND INDEMNIFICATION a Shipper must pay in full for the services rendered under this Agreement at the time the services are requested The existence of a dispute between Shipper and Freeman relative to any claim or other matter shall have no bearing on this duty of payment No claim may be submitted by or on behalf of Shipper to Freeman unless Shipper s account is current b Shipper understands and acknowledges that Freeman does not accept or transport illegal or hazardous materials of any kind or nature Shipper warrants and will ensure that its property is inert and contains no Hazardous Substances Hazardous Materials Chemicals Gasses Explosives Radioactive Materials Biologically hazardous agents or any other substance matter or object in any form that could pose a threat to the health or saFreemany of persons property or the public welfare in general Such goods may be warehoused at owner s risk and expense or destroyed without compensation c Shipper shall defend and indemnify Freeman its employees directors officers and ag
18. our comprehensive electrical safety program the facility has been equipped with industry standard single pole or pin and sleeve devices to eliminate bare wire connections All power distribution must be UL ETL listed and meet all state and local codes SHOW NAME 2015 Genitourinary Cancers Symposium COMPANY NAME ON SITE CONTACT NAME STREET ADDRESS TELEPHONE NUMBER ORDERED BY AMEX L IMCARD CHECK LivisA L cHECK CARDHOLDER S SIGNATURE START DATE END DATE SHOW DAYS Move In 2 25 15 2 27 15 1 Move In and 2 Show Days ROOM EXHIBIT BOOTH CITY amp STATE ZIP CODE FAX NUMBER PRINT CARDHOLDER S NAME EXP DATE CC st EMAIL ADDRESS PLEASE PRINT BILLING ZIP CODE gt PAYMENT MUST ACCOMPANY ALL ORDERS 21 DAYS PRIOR TO SHOW SET UP FOR ADVANCE PRICE TO APPLY ELECTRICAL OUTLETS Approximately 120v A C 60 Cycle 120 0 500 WATTS 5 AMPS 500 1000 WATTS 10 AMPS 1001 1500 WATTS 15 AMPS 1501 2000 WATTS 20 AMPS For Outdoor Events 20 Minimum Required Standard Advance Qty Price Price o T sosoo sons 180 00 suse ses swom ELECTRICAL SERVICE CONNECTIONS Approximately 208v A C 60 Cycle 208 VOLTS SINGLE PHASE 20 AMPS 30 AMPS 60 AMPS 100 AMPS 208 VOLTS THREE PHASE 11 2 hrs Hook up amp 1 hr Dismantle labor will be charged for 208 Volt Services o ossa saa 8815 00
19. rental we are responsible for the maintenance of our equipment resulting from every day wear and tear If the equipment malfunctions you must notify us immediately and we will at our discretion repair or replace the defective equipment in a timely manner If the equipment is damaged in any manner you will be responsible for all costs including but not limited to service fees repair fees or full replacement costs you and MTG and cannot be changed except in writing and signed by both parties b The laws of the State of Florida shall govern this Agreement between you and MTG c Although you do not have the right to assign this Agreement we do If we exercise this right we may direct you to make all future payments to another party at their address d You hereby waive trial by jury in any action or proceeding pertaining to this Rental Agreement e Paragraph headings are for convenience only Back to Contents Advance Price Deadline January 21 2015 LEAD CAPTURE amp REIRIEVAL MANAGEMENT Genitourinary Cancers Symposium INTEGRATING BIOLOGY INTO PATIENT CENTRIC CARE February 26 28 2015 Rosen Shingle Creek Orlando Florida RELIABLE EASY TO USE LEAD TRACKING MOBILITY FOR CAPTURING amp TECHNOLOGY FOR YOUR BOOTH QUALIFYING DATA DirectLead Touch DirectLead Rover App Intuitive navigation Works with Android phone android tablet Easy to add qualifiers iPhone and iPad Ability to add full
20. resold or distributed to other companies The services being from the network with or without prior notice at MTG s discretion The provided by MTG will facilitate communications between the device s in question will remain disconnected from the network until all Company s authorized users and the entities reachable through the issues are adequately resolved Additional charges may apply for national Internet Users of MTG services shall use reasonable efforts to trouble diagnosis and or problem resolution promote efficient use of the networks to minimize and avoid If possible 15 RENEWALS AND RATE CHANGES The rental will automatically be renewed unnecessary network traffic and interference with the work of other users for successive rental periods following ihe nia anm S RIED However of the interconnected networks b Users of MTG services shall not disrupt we reserve the right to adjust our rate provided we have given you DS Hiec Oar n a Wine nS written notice of such changes prior to the pricing change becoming services shall not be used to transmit any communication where the affectie meaning of the message or it s transmit distribution would violate any applicable law regulation or would likely be highly offensive to the 16 CANCELLATIONS amp ADJUSTMENTS No adjustments 10 invoices will be recipient or recipients thereof c All devices for which MTG directly or made after the close of the
21. text notes ocan the badge with your built in camera Instant online access to sales leads All scans are safely stored and backed up Optional wireless printer on the device and in the cloud 30 hour battery Use it at your hotel social function or Lead delivery via USB thumb drive amp secure shuttle bus web Easily add custom qualifiers Survey capable ADVANCE RATE STANDARD RATE STANDARD RATE OR VISIT WWW ORDERDIRECTLEAD COM X A Contact Us Harut E P z CT TI N S phone 703 995 1800 amp accociates email directlead jspargo com WWW JSPARGO COM WWW ORDERDIRECTLEAD COM Ls
22. the total inbound weight of the shipment e Shipments received without receipts or freight bills such as UPS and Federal Express will be delivered to the booth without guarantee of piece count or condition What happens to my empty containers during the show e Pick up Empty Labels at the Service Center Place a label on each container Labeled containers will be picked up periodically and stored in non accessible storage during the show e At the close of the show the empty containers will be returned to the booth in random order Depending on the size of the show this process may take several hours How do protect my materials after they are delivered to the show or before they are picked up after the show e Consistent with trade show industry practices there may be a lapse of time between the delivery of your shipment s to your booth and your arrival The same is true for the outbound phase of the show the time between your departure and the actual pick up of your materials During these times your materials will be left unattended We recommend that you arrange for a representative to stay with your materials or that you hire security services to safeguard your materials How I ship my materials after the close of the show e Each shipment must have a completed Material Handling Agreement in order to ship materials from the show All pieces must be labeled individually e To save time complete and submit the Ou
23. 10 in value e Must be available to all registered attendees immediately upon request e Giveaways by non profit exhibitors who are subject to the PRRMA Code must meet the standards for Giveaways by Commercial Exhibitors listed above All Exhibitors Must Complete the Giveaway Request Form Through the Exhibitor Resource Center HOTEL RESERVATIONS MEETING Deadline Wednesday January 21 at 11 59 PM EST VENDOR All hotel rooms for the Symposium must be secured through the GU Cancers Symposium Customer Service Center operated by J Spargo amp Associates Inc If you receive an email or phone call from other organizations we strongly recommend you do not secure hotel rooms from these unapproved companies We can only guarantee hotel room availability and rates offered through J Spargo amp Associates Inc To book a room e Go to gucasym org e Select Registration and Hotel Information e Select Exhibitor Registration and Hotel Reservations Rosen Shingle Creek 9939 Universal Blvd Orlando FL 32819 g Hyatt Regency Orlando 9801 International Drive oes opi i Orlando FL 32819 g 2015 Genitourinary GU Cancers Symposium Exhibitor Manual Back to Contents 2015 Genitourinary GU Cancers Symposium Exhibitor Manual Please Note e All Symposium sessions will be held at Rosen Shingle Creek complimentary shuttle service will be provided from the Hyatt Regency Orlando to Rosen Shingle Creek e Room rates includ
24. 9 guexhibits jspargo com Back to Contents 2015 Genitourinary GU Cancers Symposium Exhibitor Manual CONTACTS If you receive solicitations from companies other than those listed below please contact Eileen McGill 703 679 3969 guexhibits jspargo com P i Advertising Sales Genitourinary Cancers Symposium Daily News Joe Frank Attendee Resource Center Hotel Door Drops The Walchli Tauber Group joseph frank wt group com iPlanner Aa iPlanner Website 443 512 8899 x114 mposium Wrap Up e Blast Matt Rousseau Ancillary Event Space J Spargo amp Associates Inc queventrequest jspargo com 703 631 6200 sales infocusmarketing com Attendee Attendee Mailing List List InFocus Marketing 800 708 5478 Gladys Nelson Audio Visual Services Freeman gladys nelson freemanco com 407 289 5124 RSCPowerDistribution psav com BeMe 0000000 PSAV 407 996 4473 Eileen McGill CEM Exhibitor Directory Listing J Spargo amp Associates Inc guexhibits jspargo com 703 679 3969 FreemanOrlandoES freemanco com General Service Contractor Decorator 714 254 3410 Genitourinary Cancers Symposium Customer Service Center guhousing jspargo com 888 788 1522 703 449 6418 Int t and Teleph S Millennium Technology ConventionTechnologySales MTG FL com nternet an a one Service ED 407 996 5865 directlead jspargo com Lead Retrieval 0 Retrieval irectlead 800 564 4220 MET en saas org Policy Information ASCO exhibits a
25. ETHOD OF SHIPMENT BELOW FREEMAN EXHIBIT TRANSPORTATION C 1 Day Delivery next business day 1 2 Day Delivery by 5 00 P M second business day LI Expedited Verify the piece count weight and that Deferred Delivery within 3 4 business days a signature is on the Material Handling C Standard Ground Agreement prior to shipping out C Specialized Pad wrapped uncrated or truckload Once your shipment is packed and ready to be picked up please return the Material Handling Agreement to the Exhibitor Services Center SHIPMENTS WITHOUT PAPERWORK TURNED IN WILL BE RETURNED TO OUR OUTBOUND MATERIAL HANDLING AND SHIPPING LABELS L OTHER COMMON CARRIER OTHER VAN LINE OTHER AIR FREIGHT Next Day C 2nd Day Deferred CARRIER PHONE DESIRED NUMBER OF LABELS 05 10 286903 WAREHOUSE AT EXHIBITOR S EXPENSE Freeman will make arrangements for all Freeman Exhibit Transportation shipments Arrangements for pick up by other carriers is the responsibility of the exhibitor During exhibitor move out when time permits Freeman will attempt a courtesy phone call to your carrier to confirm the scheduled pick up Ipping FREEMAN Outbound sh eui transportation There are many transportation carriers to choose from but Freeman has more than 85 years of experience in the events industry No one understands exhibit transportation better than Freeman Allow us to make the shipping process easy for you Between o
26. Genitourinary Cancers Symposium INTEGRATING BIOLOGY INTO PATIENT CENTRIC CARE February 26 28 2015 Rosen Shingle Creek Orlando Florida 2015 Genitourinary GU Cancers Symposium Exhibitor Manual Symposium Dates February 26 28 2015 Exhibit Dates February 26 27 2015 Symposium Location Rosen Shingle Creek 9939 Universal Blvd Orlando FL 32819 2015 Genitourinary GU Cancers Symposium Exhibitor Manual TABLE OF CONTENTS Please select the links below to navigate within the document INFORMATION nnan Aaa 3 Abteridee Mallinig EISEsesdiuesvissvaus __________ _ ____ ____ ___ _ _ 3 Sie i TTE 3 Sog ce T Ou D 4 ER2 EST PIIISUXA RIPSbXa PIIPbXag OX Oba dRFPRDESPDIPDDRC P DIPPDIM PES oe ee REEL 4 Exhibitor Resolrce i xor v epp ud uva eas EM ONA 5 Greg 5 Hotel ReservatlOFiS a ILU TAT 5 Items Inciuded in pace E PO ROO PR PERO S c Der ea fe e a 6 Move In Move Out and Exhibits SCHECUIe ccc cece cece eee eee eee eeeeeeeeeeeeueaueauseusaueeueaueans 6 PPV TDS e 7 _ _ _ __ 7 scores oo tener soe IM I MERCI MM REED 7 aei
27. IMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE The terms and conditions set forth below become a part of the Contract between FREEMAN and you the EXHIBITOR Acceptance of said terms and conditions will be construed when any of the following conditions are met THE METHOD OF PAYMENT FORM IS SIGNED OR AN ORDER FOR LABOR SERVICES AND OR RENTAL EQUIPMENT IS PLACED BY EXHIBITOR WITH FREEMAN OR WORK IS PERFORMED ON BEHALF OF EXHIBITOR BY LABOR SECURED THROUGH FREEMAN DEFINITIONS For purposes of this Contract FREEMAN or The Freeman Companies means Freeman Decorating Services Inc Freeman Decorating Ltd Freeman Exhibit AVW TELAV Inc Freeman Transportation Hoffend Xposition Stage Rigging Inc Kerry Technical Services TFC Inc Freeman Electrical Services and their respective employees directors officers agents assigns affiliated companies and related entities including but not limited to any subcontractors FREEMAN may appoint The term EXHIBITOR means the Exhibitor its employees agents representatives and any Exhibitor Appointed Contractors EAC PAYMENT TERMS Full payment including any applicable tax is due in advance or at show site All payments must be in U S funds and all checks must be drawn on a U S bank Orders received without advance payment or after the deadline date will incur additional After Deadline charges as indicated on each order form All materials and equipment are on a rental b
28. Logo with company listing Id 20 USB eTote USB eTote Listing l C N Your company isfeaturedinthe _ iP Name v USB eTote which is included in meeting materials and available for attendees to pick up at registration or to download from the Attendee Resource Center Become a Featured Exhibitor Contactthe Exhibit Sales team atthe email addresses listed above or at 800 564 4220 Back to Contents COMPLETE THIS FORM ONLY IF YOU ARE SHIPPING YOUR EXHIBIT MATERIALS BY FREEMAN FREEMAN EXHIBIT TRANSPORTATION 800 995 3579 Toll Free US amp Canada 817 607 5100 Local amp International NAME OF SHow 2015 GENITOURINARY CANCERS SYMPOSIUM FEBRUARY 26 27 2015 COMPANY NAME BOOTH BOOTH SIZE x CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call applicable number listed above to speak with one of our experts fast easy ordering to www freemanco com store EXHIBIT TRANSPORTATION TIPS FOR EASY ORDERING SHIPPING INFORMATION e Credit card information must be on file prior to pick up as Items to be shipped charges will be included on your show services invoice Number of Pieces Est Weight International Exhibitors remember Shipments originating from countries other than the U S must be cleared through Crates wooden customs Please call for additional information Cartons cardboard 800 995 3579 Toll Free US amp Canada Cases
29. S FREEMAN AND SHIPPER AGREE THAT ANY CLAIM OR DISPUTE OF ANY SORT ARISING OUT OF OR IN ANY WAY RELATED TO THIS CONTRACT ITS PERFORMANCE OR NONPERFORMANCE OR DAMAGES ALLEGEDLY RESULTING FROM SAME WILL BE ARBITRATED IN THE CITY OF DALLAS TEXAS AND THE RULES OF THE AMERICAN ARBITRATION ASSOCIATION WILL APPLY IF BINDING ARBITRATION IS UNAVAILABLE TO RESOLVE ANY CONTROVERSY AND IT IS NECESSARY TO LITIGATE THE DISPUTE THE DISPUTE SHALL BE LITIGATED IN A COURT OF COMPETENT JURISDICTION IN DALLAS COUNTY TEXAS 10 MISCELLANEOUS Shipper warrants the accuracy of the weight and dimension data furnished in this Contract Shipper understands that once its property is shipped by Freeman pursuant to the instructions contained in this Contract Shipper has no right to control the shipment stop the shipment in transit or divert or reschedule same and that Shipper will have no control over the property until it is delivered pursuant to the instructions in this Contract Shipper agrees that this Contract may be provided to any third party including common or contract carriers of cargo by air water rail or road for the purpose of confirming the right of Freeman to control the handling of the property and all matters related to payment for the shipment Freeman Rev 6 11 FREEMAN TERMS amp CONDITIONS Back to Contents FREEMAN DISCOUNT PRICE 2200 Consulate Drive DEADLINE DATE Orlando FL 32837 8364 FEBRUARY 04 2015 407 816 7900 Fax 469 621
30. S EVENT SYMPOSIUM l BOOTH NO NO OF PCS IBOOTH NO NO OF PCS THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE PLACE ONE ON EACH PIECE SHIPPED TO ENSURE PROPER DELIVERY IF MORE LABELS ARE NEEDED COPIES ARE ACCEPTABLE Back to Contents FREE MAN Project 16 286903 PROUD TO SERVE AS YOUR OFFICIAL AUDIO VISUAL PROVIDER Genitourinary Cancers Symposium INTEGRATING BIOLOGY INTO PATIENT CENTRIC CARE February 26 28 2015 Rosen Shingle Creek Orlando Florida Please note Early Order deadline is February 4 2015 4 Flat Screen 16 10 HD with Dell Sound Bar 2 Flat Screen 16 9 HD with Internal Speakers 2 Flat Screen 16 9 HD with Internal Speakers 6 Flat Screen 16 9 HD with Internal Speakers 5 Flat Screen 16 9 HD with Internal Speakers 0 Flat Screen 16 9 HD with Internal Speakers 0 Flat Screen 16 9 HD with Internal Speakers 0 Flat Screen 16 9 HD with Internal Speakers 0 Flat Screen 16 9 HD with Internal Speakers 03 Flat Screen 16 9 HD no speakers Mounting Bracket for 32 65 Labor for mounting not included ingle Post Stand up to 24 screen Labor for mounting not included Dual Post Stand 32 65 Screen Labor for mounting not included Popular Audio Visual Packages 24 Flat Screen with Speakers 16 10 HD with Single Post Stand 32 Flat Screen with Speakers 16 9 HD with Dual Post Stand 2 Flat Screen with Speakers 16 9 HD with Dual Post Stand
31. S AND RELATED ENTITIES AGAINST ANY AND ALL LIABILITY ACTIONS CLAIMS AND DAMAGES OF ANY KIND WHATSOEVER ARISING FROM YOUR ACTIVITIES WHILE BEING PERMITTED TO ENTER THE PREMISE Freeman REV 6 11 FREEMAN IERMS amp CONDITIONS Back to Contents DISCOUNT PRICE ie IVI A N DEADLINE DATE 2200 Consulate Dr FEBRUARY 04 2015 407 816 7900 Fax 469 621 5605 FreemanOrlandoES freemanco com NAME OF SHOW 2015 GENITOURINARY CANCERS SYMPOSIUM FEBRUARY 26 27 2015 COMPANY NAME BOOTH ADDRESS BOOTH SIZE X CITY STATE ZIP PHONE EXT FAX SIGNATURE PRINT NAME CONTACT S E MAIL E MAIL FOR INVOICE Check if you are a new Freeman customer Invoices will be sent by e mail please provide e mail address of the person who reconciles your invoices if different than contact s email METHOD OF PAYMENT BY SUBMITTING THIS FORM OR ORDERING MATERIALS OR SERVICES FROM FREEMAN YOU AGREE TO BE BOUND BY ALL TERMS amp CONDITIONS INCLUDED IN YOUR SERVICE MANUAL COMPANY CHECK BANK TRANSFER Please make check payable to Freeman Bank transfer to Bank of America N A Dallas TX Checks must be in U S funds drawn on a U S or Canadian Wire Transfer bank U S FUNDS MUST BE PRE PRINTED on Canadian checks ABA 026009593 ACCT 1252039192 Freeman International Wire Transfer Please reference 286903 on your remittance Swift Code BOFAUS3N ACCT 1252039192 Freeman CREDIT DEBIT CARD D UR ue ACH D
32. S ON DOMESTIC SHIPMENTS INCLUDING BUT NOT LIMITED TO THOSE DAMAGES ARISING FROM OR RELATED TO MISDELIVERY INCOMPLETE OR OTHERWISE INADEQUATE DELIVERY INCLUDING BUT NOT LIMITED TO FAILURE TO FOLLOW SHIPPER OR CONSIGNEE INSTRUCTIONS OR FAILURE TO COLLECT OR PROPERLY DELIVER A PAYMENT INSTRUMENT NONDELIVERY MISSED PICKUP AND LOSS OF OR DAMAGE TO CARGO SHALL BE LIMITED TO THE HIGHER OF 50 00 USD PER SHIPMENT OR 50 USD PER POUND 1 10 USD PER KILOGRAM OF CARGO ADVERSELY AFFECTED THEREBY PLUS TRANSPORTATION CHARGES APPLICABLE TO THAT PART OF THE SHIPMENT ADVERSELY AFFECTED THEREBY UNLESS AT TIME OF SHIPMENT THE SHIPPER MAKES A DECLARATION OF VALUE FOR CARRIAGE IN THE SPACE DESIGNATED ON THE SERVICE REQUEST AND SHIPPING INSTRUCTIONS FORM AND PAYS THE APPROPRIATE VALUATION CHARGE IN NO EVENT SHALL Freeman s LIABILITY EXCEED THE DECLARED VALUE OF THE SHIPMENT OR THE AMOUNT OF LOSS OR DAMAGE ACTUALLY SUSTAINED WHICHEVER IS LOWER IF CARRIAGE OF THE SHIPMENT IS SOLELY OR PARTLY BY AIR AND INVOLVES AN ULTIMATE DESTINATION OR A STOP IN A COUNTRY OTHER THAN THE COUNTRY OF DEPARTURE Freeman s LIABILITY FOR CARGO LOST DAMAGED OR DELAYED SHALL BE LIMITED TO 9 07 PER POUND 20 00 PER KILOGRAM FOR CARRIAGE SUBJECT TO THE UNAMENDED WARSAW CONVENTION OR THE WARSAW CONVENTION AS AMENDED BY THE HAGUE PROTOCOL OF 1955 17 SPECIAL DRAWING RIGHTS PER KILOGRAM FOR CARRIAGE SUBJECT TO THE WARSAW CONVENTION AS AMENDED BY THE MONTREAL PROTOCOL NO 4 OF 1975
33. See definitions on back ground unloading stacked or constricted space unloading designated piece unloading shipment integrity alternate delivery location loads mixed with pad wrapped material carpet and or pad only shipments no documentation and shipments that require additional time equipment or labor to unload Federal Express UPS Airborne Express amp DHL are included in this category due to their delivery procedures UNCRATED Material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks STRAIGHT TIME 8 00 A M to 4 30 P M Monday through Friday OVERTIME 4 30 P M to 8 00 A M Monday through Friday all day Saturday Sunday and Holidays Overtime will be applied to all freight received at the warehouse and or show site that must be moved into or out of booth during above listed times Description Price Per 200LB CWT Minimum RATE CLASSIFICATIONS Warehouse Shipment 200 Ib minimum Crated or Skidded ShHipMent cccccccccccssessseeeeeeeeeeeeeeeseaeaeeeseeeeeeeeeeeseaeas 75 00 150 00 Special Handling 97 50 195 00 Show Site Shipment 200 Ib Crated or Skidded 69 00 138 00 Special Handling Shipmi ril a Erat oct e a od npe 89 75 179 50 Uncrated or Pad Wrapped
34. T Fully capitalize on your exhibit investment by renting the GU Cancers Symposium attendee postal mailing list Utilizing the pre show list to raise awareness and showcase your presence at the Symposium and then following up with a post show message to attendees is a great way to spotlight your products and services throughout the year You can order the Symposium postal mailing list through INFOCUS Marketing Questions 800 708 5478 sales infocusmarketing com CHECKLIST The following checklist is provided as a guide for companies exhibiting at the GU Cancers Symposium Exhibitor Directory Listing and Upgrade Exhibitor Resource n Center Exhibitor Registration Exhibitor Resource Center Giveaway Approval Form Exhibitor Resource Center NM Wednesday January 21 Hotel Reservation 00000000000000 Reservation Notification of Intent to Use an EAC Exhibitor Resource Center Onsite Contact Form Exhibitor Resource Center n Lead Retrieval Order Form n Freeman Audio Visual Order Form n Wednesday February 4 Electrical Order Form n General Service Contractor All Forms n Thursday February 12 Internet Order Form n Your password to access the Exhibitor Resource Center was emailed to the Exhibit Contact along with the link to the Exhibitor Manual Questions Contact Eileen McGill Assistant Manager Exhibit Operations 703 679 396
35. Trunks fiber color 817 607 5100 Local amp International E COMPLETE THE FOLLOWING ITEMS C Skids RALES ON THIS FORM Carpet color PICK UP INFORMATION NG es Total Requested Pick Up Date SHIPPER NAME W L NOTE Shipments will be weighed and measured prior to delivery Size of largest piece H SHIPPER ADDRESS OUTBOUND SHIPPING 11 would like to schedule outbound Freeman Exhibit X Transportation Please provide me with a Material Handling City State Zip Agreement at show site for my shipping instructions and signature So we may print your Outbound Material Handling DESTINATION Agreement and labels please complete the following twill be shipping to the WAREHOUSE information if different from pick up address FREEMAN Exhibiting Company Name Booth ship to address 2015 GENITOURINARY CANCERS SYMPOSIUM C O FREEMAN 10088 GENERAL DRIVE ORLANDO FL 32824 MUST BE DELIVERED BY FEBRUARY 18 2015 I will be shipping to SHOW SITE Number of Labels FREEMAN Exhibiting Company Name Booth 2015 GENITOURINARY CANCERS SYMPOSIUM C O FREEMAN FAX THIS COMPLETED FORM TO ROSEN SHINGLE CREEK RESORT amp GOLF CLUB 469 621 5810 9939 UNIVERSAL BLVD ORLANDO FL 32819 8701 A TRANSPORTATION SPECIALIST CANNOT BE DELIVERED BEFORE FEBRUARY 25 2015 WILL CALL YOU TO CONFIRM TYPE OF SERVICE RECEIPT OF ORDER AND Next Day Air Delivery next business day by 5 00 PM FINALIZE DETAILS
36. UNT OF PROVEN ACTUAL VALUE NOT EXCEEDING THE LOWER OF THE FAIR MARKET VALUE THE FAIR MARKET VALUE EQUALS THE AS IS WHERE IS PRICE FOR THE PROPERTY AT THE LOCATION OF THE SHOW TO WHICH PRICE A WILLING BUYER AND A WILLING SELLER WOULD AGREE IN AN ORDINARY COURSE OF BUSINESS ARM S LENGTH SALE OR 25 00 USD PER POUND OF CARGO LOST OR DAMAGED UNLESS AT THE TIME OF SHIPMENT SHIPPER MAKES A DECLARATION OF VALUE FOR CARRIAGE IN THE SPACE DESIGNATED ON THE SHIPPING INSTRUCTIONS AND PAYS THE APPROPRIATE VALUATION CHARGE Even if Shipper has made a declaration of value liability shall never exceed the depreciated original invoice value or the fair market value of the property whichever is less The value per pound for applying declared valuation charges shall be determined by dividing Shipper s declared value for carriage by the actual weight of the shipment In all cases not prohibited by law where a lower value than the actual value of the said property has been stated in writing by Shipper or has been agreed upon in writing as the released value of the property upon which the rate is based such lower value plus freight charges if paid shall be the maximum recoverable amount for loss or damage Notwithstanding the above limitations all shipments containing the following items of extraordinary value are limited to a maximum declared value of 500 00 USD a Artworks and objects of art including without limitation original paintings drawings etch
37. a Shipper must pay in full for the services rendered under this Contract at the time the services are requested The existence of a dispute between Shipper and Freeman relative to any claim or other matter shall have no bearing on this duty of payment No claim submitted by or on behalf of Shipper will be processed unless Shipper s account is current b Shipper understands and acknowledges that Freeman does not accept or transport illegal dangerous or hazardous materials of any kind or nature Shipper warrants and ensures that its property is inert and contains no Hazardous Substances Hazardous Materials Chemicals Gases Explosives Radioactive Materials Biologically hazardous agents or any other substance matter or object in any form that could pose a threat to the health or safety of persons property or the public welfare in general Such goods may be warehoused at owner s risk and expense or destroyed without compensation c Shipper shall defend and indemnify Freeman its employees directors officers and agents from and against any and all demands claims causes of action fines penalties damages including consequential liabilities judgments and expenses including but not limited to reasonable attorneys fees and investigation costs on account of personal injury death or damage to or loss of property or profits arising out of or contributed to by any of the following Shipper ss negligence willful misconduct or deliberate a
38. ailable to correct the problems This work will be performed on a time and material basis If the exhibitor does not wish to have the fault corrected electrical service to the offending booth will not be connected If an exhibitor is not informed or does not understand basic safety standards for electrical wiring an electrician should be consulted Serious risks are involved which can be eliminated by understanding basic requirements of safe wiring inside your booth For the safety of you and the public remember these points All wiring must have a 3 wire grounded cord with a minimum of 14 gauge The use of clip on sign sockets latex or lamp cord wire in displays or the use of 2 wire clamp on fixtures is prohibited by order of fire prevention bureaus at trade shows and conventions Zip cords or two wire cords are ungrounded and could result in safety hazards Their use is forbidden in all convention facilities Electricity will be turned on within 30 minutes of show openings and turned off within 30 minutes after the closing 2014 Audio Visual Services Group Inc dba PSAV Presentation Services All Rights Reserved Back to Contents 2015 Gastrointestinal 2015 Genitourinary BREAST CANCER Cancers Symposium Cancers Symposium SYMPOSIUM 2015 Cosponsors AGA ASCO ASTRO SSO Cosponsors ASCO ASTRO SUO Cosponsors ASBD ASBrS ASCO giexhibits oj spargo com guexhibits jspargo com ASTRO SSO bcsexhibits jspargo com Increase You
39. ance with its Commercial Arbitration Rules and judgment on the award rendered by the arbitrator s may be entered by any court having jurisdiction thereof 12 MISCELLANEOUS a Shipper warrants the accuracy of the weight and dimension data furnished in this Contract b Shipper understands that once its property is shipped by Freeman pursuant to the instructions contained in this Contract Shipper has no right to control the shipment stop the shipment in transit or divert or reschedule same c Shipper agrees that this Contract may be provided to any third party including common or contract carriers of cargo by air water rail or road for the purpose of confirming the right of Freeman to control the handling of the property and all matters related to payment for the shipment Shipper agrees that all shipments are subject to correction and final charges determined by the actual or re weighed weight of the shipment 13 SMALL PACKAGE PROGRAM If items shipped via Freeman s Small Packages program lost damaged or destroyed while in Freeman s possession FREEMAN S MAXIMUM LIABILITY SHALL BE 100 per package UNLESS AT THE TIME OF SHIPMENT SHIPPER MAKES A DECLARATION OF VALUE IN THE SPACE DESIGNATED ON THE SHIPPING INSTRUCTIONS AND PAYS THE APPROPRIATE VALUATION CHARGE If small packages are received by the Shipper and notice of loss or damage is not received by Freeman within 15 days of the delivery of the property the parties agree that th
40. and UPS shipments If you are shipping outbound through the Ricoh Business Center exhibitors will be responsible for taking their materials to the Ricoh Business Center for handling Additional fees may apply Back to Contents FREEMAN DO NOT DELAY MUST DELIVER BY FEBRUARY 18 2015 MUST DELIVER BY FEBRUARY 18 2015 DO NOT DELAY TO EXHIBITOR NAME C O FREEMAN 10088 GENERAL DRIVE ORLANDO FL 32824 EXHIBITOR NAME C O FREEMAN 10088 GENERAL DRIVE ORLANDO FL 32824 WAREHOUSE 2015 GENITOURINARY CANCERS EVENT SYMPOSIUM WAREHOUSE l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l 2015 GENITOURINARY CANCERS EVENT SYMPOSIUM PCS PCS THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE PLACE ONE ON EACH PIECE SHIPPED TO ENSURE PROPER DELIVERY IF MORE LABELS ARE NEEDED COPIES ARE ACCEPTABLE Back to Contents FREEMAN FREEMAN DO NOT DELAY DO NOT DELAY TO TO EXHIBITOR NAME C O FREEMAN ROSEN SHINGLE CREEK 9939 UNIVERSAL BLVD ORLANDO FL 32819 8701 EXHIBITOR NAME C O FREEMAN ROSEN SHINGLE CREEK 9939 UNIVERSAL BLVD ORLANDO FL 32819 8701 SHOW SITE 2015 GENITOURINARY CANCERS EVENT SYMPOSIUM SHOW SITE l l l l l 2015 GENITOURINARY CANCER
41. asis for the duration of the show or event and remain the property of FREEMAN except where specifically identified as a sale All rentals include delivery installation and removal from EXHIBITOR S booth In case of cancellation of any orders or services by EXHIBITOR a one hour per person per hour charge will be applied for all labor orders that are not canceled in writing at least 24 hours prior to the scheduled start time If Prestige Carpet Custom Cut Carpet Modular Rental Exhibits and any other custom order items or services have already been provided at the time of cancellation fees will remain at 100 of the original charge If the Show or Event is canceled because of reasons beyond FREEMAN S control EXHIBITOR remains responsible for all charges for services and equipment provided up to and including the date of cancellation FREEMAN will not issue refunds to EXHIBITOR of any payments made before the date of cancellation It is EXHIBITOR S responsibility to advise the FREEMAN Service Center Representative of problems with any orders and to check the EXHIBITOR S invoice for accuracy prior to the close of the Show or Event If EXHIBITOR is exempt from payment of sales tax FREEMAN requires an exemption certificate for the State in which the services are to be used Resale certificates are not valid unless EXHIBITOR is rebilling these charges to its customers For International EXHIBITORS FREEMAN requires 10096 prepayment of advance orders and any
42. asym org for the most up to date program information REGISTRATION Exhibitor registration is processed through the Exhibitor Resource Center Registration must be completed online Processing fees apply if you require the GU Cancers Symposium Customer Service Center to complete your exhibitor registrations changes or cancellations Questions 703 449 6418 lt SECURITY TIPS Front entrance perimeter and roving security personnel will be provided Although security will be provided during move in move out and on the Symposium days it is always the exhibitor s responsibility to ensure the security of his her exhibit and its contents ASCO J Spargo amp Associates Freeman the Rosen Shingle Creek and all organizations and individuals who are employed by or associated with the Symposium will not be responsible for injury that may occur to an exhibitor his her employees or any agents or for the safety of an exhibit or other property against theft fire accident or any other destructive cause Exhibitors should ensure that they have adequate insurance coverage Back to Contents 2015 Genitourinary GU Cancers Symposium Exhibitor Manual SHIPPING INFORMATION INBOUND e Shipments for the Symposium will be received at the Advance Warehouse from Monday February 2 through Wednesday February 18 e After Wednesday February 18 a surcharge will be assessed e All shipment
43. courier facsimile or electronic means to Cunningham Lindsey US Inc P O Box 703689 Dallas TX 75370 as soon as loss or damage is discovered The notice of claim shall invite a prompt joint survey of the damage at a time and place to be agreed between the parties and such survey shall go forward promptly However if in any case the property is received by the Consignee or the Consignee s agent without notice of loss or damage to property being served on Freeman within 15 calendar days of the receipt of the property it is agreed between Freeman and Shipper that in that instance the presumption shall arise that the property was delivered in proper quantity and in good condition Claims filed more than nine 9 months following the date on which the property was delivered or should have been delivered are agreed to be forever time barred 11 CHOICE OF FORUM ARBITRATION THIS CONTRACT SHALL BE CONSTRUED UNDER THE LAWS OF THE STATE OF TEXAS WITHOUT GIVING EFFECT TO ITS CONFLICT OF LAWS RULES EXCLUSIVE VENUE FOR ALL DISPUTES ARISING OUT OF CONTRACT TORT COMMON LAW OR RELATING TO THE ENFORCEMENT OR INTERPRETATION OF THIS CONTRACT SHALL RESIDE IN A COURT OF COMPETENT JURISDICTION IN DALLAS COUNTY TEXAS Notwithstanding anything herein to the contrary any controversy or claim arising out of or relating to this Agreement or the breach thereof shall be exclusively settled by arbitration administered by the American Arbitration Association in accord
44. ct Shipper s violation of Federal State County or Local ordinances Shipper s violation of Show Regulations and or Rules as published and set forth by Facility and or Show Management and or Shipper s failure to comply with b of this Agreement regarding the inclusion of any dangerous substances in the property placed with Freeman 8 CLAIMS Shipper Consignee or any other party claiming an interest in the shipment must notify Freeman immediately upon delivery or in the case of loss or damage which could not have been noted at the time of delivery within fourteen 14 days of delivery of any loss or damage to the shipment Receipt of the shipment by the Consignee or the Consignee s agent without written notice on the delivery receipt and or delivery manifest will be prima facie evidence that the shipment was delivered in good condition The amount of the claim may not be deducted from the transportation charges Notice of loss or damage MUST be reported to Freeman at 800 995 3579 The shipment its container s and packing material must be made available to Freeman for inspection at the delivery location All shipments are subject to opening for inspection by Freeman however Freeman is not obligated to perform such inspection All claims for loss or damage MUST be made in writing to Freeman within one hundred and twenty 120 calendar days after the date of acceptance of the shipment by Freeman Please refer to the Service Guide for claim procedu
45. d before install date An order form must be signed completed and submitted for your order to be processed Once your order has been received a sales manager will contact you to collect payment Please note that your order is not complete until payment has been received Print Sign Date Please note that by signing on the line above you are agreeing to the technology terms and conditions on page 2 Fax or Email order to Millennium Technology Group Attn Convention Technology Sales Address 9939 Universal Blvd Orlando FL 32819 Phone 407 996 5865 On Site Support 407 996 2589 Fax 407 996 5866 Email ConventionTechnologySaleseMTG FL com 05 2014 Back to Contents TECHNOLOGY TERMS AND CONDITIONS LIMITATION OF LIABILITY EXCEPT FOR CLAIMS FOR PHYSICAL INJURY TO PERSONS MILLENNIUM TECHNOLOGY GROUP MTG AND ITS SUPPLIERS OR SUBCONTRACTORS WILL NOT BE LIABLE FOR ANY SPECIAL OR CONSEQUENTIAL DAMAGES OR FOR LOSS DAMAGE OR EXPENSE DIRECTLY OR INDIRECTLY ARISING FROM CUSTOMER S USE OR INABILITY TO USE THE SYSTEM EITHER SEPARATELY OR IN COMBINATION WITH OTHER EQUIPMENT OR SOFTWARE OR FOR COMMERCIAL LOSS OF ANY KIND INCLUDING LOSS OF BUSINESS PROFITS BASED UPON BREACH OF WARRANTY BREACH OF CONTRACT NEGLIGENCE STRICT TORT OR ANY OTHER LEGAL THEORY WHETHER OR NOT MTG OR 115 SUPPLIERS OR ITS SUBCONTRACTORS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGE OR LOSS IN NO EVENT SHALL LIABILITY EXCEED A REFUND OF AMOUNTS ACTUALLY PAID TO
46. date g Orders changes received on day of show not include Federal State Local or other Taxes Taxes Tax surcharges will move in will be worked after other orders are complete be included in your final bill Checks must be received a minimum of ten TERM The rental shall commence on the day the equipment services days prior to the first day of service are delivered to you and shall continue until the equipment services are 10 LATE CHARGES If any payments have not been made by the conclusion returned complete and in good working order of the event we may impose a late charge of 1 5 per month TITLE You acknowledge that the equipment services rented by you 11 WIRELESS SPECIFIC The use of any wireless device that interferes with the belongs to us and that you cannot sell pledge mortgage or otherwise facility wireless data frequency is prohibited EPOE Oris 12 INTERNET PERFORMANCE DISCLAIMER does not guarantee the LOCATION The equipment shall be kept at the location you have performance routing or throughput either expressed or implied of any provided us and may not be moved or relocated without our prior data connectivity with regards to the Internet and or Internet written permission In the event of loss you agree to promptly reimburse backbones beyond any facility we service LER 13 INTERNET SECURITY DISCLAIMER does not provide security such as and injuries caused by such equipment
47. der form All materials and equipment are on a rental basis for the duration of the show or event and remain the property of Freeman except where specifically identified as a sale All equipment rentals are based on Show Rates and apply only to Show Days Rental prices on Audio Visual equipment including computers do not include labor delivery electrical services or removal of the equipment from the booth Exhibitor agrees to use all rental equipment with reasonable care to prevent excessive wear and tear and or damage to Freeman s property Exhibitor will notify Freeman immediately of any damage to rental equipment and agrees to be billed for any damage to or loss of rental equipment rented to Exhibitor In case of cancellation of any labor orders by Exhibitor a one hour per person per hour charge will be applied for all labor and equipment orders that are not canceled in writing at least 24 hours prior to the scheduled start time If Prestige Carpet Custom Cut Carpet Modular Rental Exhibits Audio Visual and or Computer Equipment and any other custom order items or services have already been provided at the time of cancellation fees will remain at 100 of the original charge If the Show or Event is canceled because of reasons beyond Freeman s control Exhibitor remains responsible for all charges for services and equipment provided up to and including the date of cancellation Freeman will not issue refunds to Exhibitor of any payments made befor
48. e complimentary Internet access e Rosen Shingle Creek charges 10 person day or 20 person for the entire stay for fitness center access Rates do not include taxes and fees in effect at the time of check in e Hotel may charge for more than two occupants per room and specific room types are not guaranteed e Smoking is prohibited at Rosen Shingle Creek Hotel reservations received after Wednesday January 21 at 11 59 PM EST will be processed on a Space available basis and may be subject to higher rates Questions 703 449 6418 lt guhousing jspargo com ITEMS INCLUDED IN SPACE CHARGE 6 draped table 42 high 1 stool Carpet please note you should not ship carpet to Rosen Shingle Creek Company identification sign 7 x44 Complimentary full Symposium registrations Now available through the online Exhibitor Resource Center MOVE IN MOVE OUT AND EXHIBITS SCHEDULE All exhibits must be set by 6 00 PM on Wednesday February 25 Wednesday February 25 If you foresee any difficulty in meeting this deadline you must request a variance 4 00 PM 6 00 PM Please contact Eileen McGill at 703 679 3969 or guexhibitsQjspargo com by 5 00 PM EST on Wednesday January 21 Thursday February 26 7 00AM 6 45 PM Friday February 27 7 00 AM 7 00 PM Exhibits may not be dismantled before 7 00 PM on Friday February 27 Early dismantling of exhibits is prohibited Friday February 27 7 00 PM 8 00 PM ASCO s g
49. e of loss or damage occurred a PAYMENT FOR SERVICES MAY NOT BE WITHHELD In the event of any dispute between the Exhibitor and Freeman relative to any loss damage or claim Exhibitor shall not be entitled to and shall not withhold payment or any partial payment due Freeman for its services as an offset against the amount of any alleged loss or damage Any claims against Freeman shall be considered a separate transaction and shall be resolved on their own merits b MAXIMUM RECOVERY If found liable for any loss Freeman s sole and exclusive MAXIMUM liability for loss or damage to Exhibitors materials and Exhibitors sole and exclusive remedy is limited to 50 USD per pound per article with a maximum liability of 100 00 USD per item or 1 500 00 USD per shipment whichever is less All shipment weights are subject to correction and final charges determined by the actual or re weighed weight of the shipment c LIMITATION OF LIABILITY IN NO EVENT SHALL FREEMAN BE LIABLE TO THE EXHIBITOR OR TO ANY OTHER PARTY FOR SPECIAL COLLATERAL EXEMPLARY INDIRECT INCIDENTAL OR CONSEQUENTIAL DAMAGES WHETHER SUCH DAMAGES OCCUR EITHER PRIOR OR SUBSEQUENT TO OR ARE ALLEGED AS A RESULT OF TORTIOUS CONDUCT FAILURE OF THE EQUIPMENT OR SERVICES OF FREEMAN OR BREACH OF ANY OF THE PROVISIONS OF THIS CONTRACT REGARDLESS OF THE FORM OF ACTION WHETHER IN CONTRACT OR IN TORT INCLUDING STRICT LIABILITY AND NEGLIGENCE EVEN IF FREEMAN HAS BEEN ADVISED OR
50. e presumption shall arise that the property was delivered in proper quantity and in good condition Freeman REV 6 11 FREEMAN TERMS amp CONDITIONS Back to Contents AIR CARGO AIR CARGO SERVICE REQUEST AND SHIPPING INSTRUCTIONS CONTRACT In tendering this shipment the Shipper and Consignee agree to these TERMS which no agent or employee of the parties may alter This Air Service Request and Shipping Instruction Contract is NON NEGOTIABLE and has been prepared by Shipper or if by Freeman or another on Shipper s behalf it shall be deemed conclusively to have been prepared by the Shipper The Shipper agrees that this shipment is subject to the TERMS stated herein All TERMS including but not limited to all the limitations of liability shall apply to our agents and their contracting carriers 1 DEFINITIONS In this Contract Freeman means Freeman Decorating Services Inc and its respective employees officers directors agents assigns affiliated companies and related entities including any contractors appointed by Freeman The term Shipper means the person or business for whom the property is being transported and includes their respective employees officers directors agents assigns affiliated companies and contractors appointed by the Shipper excluding only Freeman Property is all objects of any type received from the Shipper for transport by Freeman as described herein is the party
51. e the date of cancellation It is Exhibitor s responsibility to advise the Freeman Service Center Representative of problems with any orders and to check the Exhibitor s invoice for accuracy prior to the close of the Show or Event If Exhibitor is exempt from payment of sales tax Freeman requires an exemption certificate for the State in which the services are to be used Resale certificates are not valid unless Exhibitor is rebilling these charges to its customers For International Exhibitors Freeman requires 10096 prepayment of advance orders and any order or services placed at show site must be paid at the show For all others should there be any preapproved unpaid balance after the close of the show terms will be net due and payable in Dallas Texas upon receipt of invoice Effective 30 days after invoice date any unpaid balance will bear a FINANCE CHARGE at the lesser of the maximum rate allowed by applicable law or 1 596 per month which is an ANNUAL PERCENTAGE RATE of 1896 and future orders will be on a pre paid basis only If any finance charge hereunder exceeds the maximum rate allowed by applicable law the finance charge shall automatically be reduced to the maximum rate allowed and any excess finance charge received by Freeman shall be either applied to reduce the principal unpaid balance or refunded to the payer If past due invoices or invoice balances are placed with a collection agency or attorney for collection or suit Exhibitor agree
52. eight services Material handling includes unloading your exhibit material storing up to 30 days in advance at the warehouse address delivering to the booth the handling of empty containers to and from storage and removing of material from the booth for reloading onto outbound carriers It should not be confused with the cost to transport your exhibit material to and from the convention or event You have two options for shipping your advance freight either to the warehouse or directly to show site How I ship to the warehouse e We will accept freight beginning 30 days prior to show move in e o check on your freight arrival call Exhibitor Services at the location listed on Quick Facts e o ensure timely arrival of your materials at show site freight should arrive by the deadline date listed on Quick Facts Your freight will still be received after the deadline date but additional charges will be incurred e The warehouse will receive shipments Monday through Friday except holidays Refer to Quick Facts for warehouse hours No appointment is necessary e The warehouse will accept crates cartons skids trunks cases and carpets Loose or pad wrapped material must bae sent directly to show site e All shipments must have a bill of lading or delivery slip indicating the number of pieces type of merchandise and weight e Certified weight tickets must accompany all shipments e Warehouse freight will be delivered to the booth p
53. eneral service contractor will dismantle any exhibits that are not taken down by the end of the published move out time Exhibitors will be responsible for any charges related to tear down Below you will find the hours during which your exhibit table will need to be staffed as attendees will be in the Posters Exhibits and Food Room Thursday February 26 7 00 AM 7 45 AM Continental Breakfast 9 30 AM 10 00 AM Break 11 30 AM 1 00 PM General Poster Session and Lunch 3 15 PM 3 45 PM Break 5 15 PM 6 45 PM General Poster Session and Wine and Cheese Reception Continued on next page Back to Contents 2015 Genitourinary GU Cancers Symposium Exhibitor Manual Friday February 27 7 00 AM 7 55 AM Continental Breakfast 10 15 AM 10 45 AM Break 12 15 PM 1 45 PM General Poster Session and Lunch 3 15 PM 3 45 PM Break 6 00 PM 7 00 PM General Poster Session and Wine and Cheese Reception PLANNING TIPS e Give copies of all orders invoices and paperwork associated with exhibiting and shipping to your onsite exhibit staff e Order services by the deadlines shown on the forms to take advantage of discounts if applicable e Carefully review all products when delivered to your exhibit table and document any damage Provide the Exhibits Operations Manager with a copy of your report POLICIES The Exhibitor Policies describe the rules and regulations governing ASCO Meetings and Symposia PROGRAM Please visit guc
54. ents from and against any and all demands claims causes of action fines penalties damages including consequential liabilities judgments and expenses including but not limited to reasonable attorneys fees and investigation costs on account of personal injury death or damage to or loss of property or profits arising out of or contributed to by any of the following Shipper s negligence willful misconduct or deliberate act Shipper s violation of Federal State County or Local ordinances Shipper s violation of Show Regulations and or Rules as published and set forth by Facility and or Show Management and or Shipper s failure to comply with subsection b of this section regarding the inclusion of any dangerous substances in the property placed with Freeman 10 CLAIMS Claims must be filed in writing within nine 9 months after the date of delivery of the property or in the case of export traffic within nine 9 months after delivery at the port of export except that claims for failure to make delivery must be filed within nine 9 months after a reasonable time for delivery has elapsed Suits for loss damage or delay shall be instituted against Freeman no later than two 2 years and one 1 day from the day when written notice is given by Freeman to the claimant that Freeman has disallowed the claim or any part or parts of the claim specified in the notice Shipper shall deliver notice of claim for loss or damage by hand U S mail
55. esentation Services All Rights Reserved See page 2 for Terms and Conditions Back to Contents R EGULATION AND GENERAL INFORMATION 1 For all Equipment supplied read the ratings from the EXAMPLES OF HOW TO READ METAL PLATES ON EQUIPMENT metal plate attached to the unit See example If the 0 V120PH1 120V SinglePhase 10 V230 0 230Volts rating is in watts order in wattage If the rating is in Hz60 60Cycle A30 30Amps amps order in amperage 1000 0 1000Watts 0 PH3 0 3 2 Separate locations require separate outlets 500 watt min Phase POWER LOCATIONS Indicate location of outlet W HERE WILL MY OUTLET BE LOCATED One drop within booth when power source in ceiling or one location at PSAV s discretion Your outlet will be located as depicted below unless ren DUE eal ne floorplan is received indicating otherwise Please see Regulation 4 below INLINE LINE BOOTHS PENINSULA PENINSULA BACK TO BACK PENINSULA BOOTHS ISLAND BOOTHS 10 11 12 13 14 15 16 17 18 19 20 21 SIGNATURE BY SIGNING YOU INDICATE THAT YOU UNDERSTAND THE TERMS AND CONDITIONS AV ED EXGSESESESESESESCOGSEJES BB nA W Orders must be received with payment a minimum of twenty one 21 days prior to scheduled event set up for Advance Price Orders received less than twenty one 21 days prior to scheduled event set up or without payment will be charged at the Standard Prices
56. f sale will be applied to Freeman s invoice for transportation storage and other lawful charges Shipper will be responsible for the balance of charges not covered by the sale of the goods If there is a balance remaining after all charges and expenses are paid such balance will be paid to the owner of the property sold hereunder upon claim and proof of ownership d Where Freeman has attempted to follow the procedure set forth above and the procedure is not possible nothing shall be construed to abridge the right of Freeman at its option to sell the property under such circumstances and in such manner as may be authorized by law e When perishable goods cannot be delivered and disposition is not given within a reasonable time Freeman may dispose of property to the best advantage When Freeman is directed by Consignee or Consignor to unload or deliver property at a particular location where Consignor Consignee or the Agent of either is not regularly located Freeman s liability for the shipment shall terminate after unloading or delivery 7 INSURANCE Freeman IS NOT AN INSURER Shipper is responsible for obtaining insurance for its property Freeman provides no insurance for Shipper or its property 8 LIMITATION ON SHIPPER S RECOVERABLE DAMAGES Shipper understands that even if Shipper s property is lost stolen or damaged Freeman does not pay replacement or restoration cost of any property FREEMAN S MAXIMUM LIABILITY SHALL BE THE AMO
57. failure breakdown of plant or machinery facility failure vandalism theft Act of God effect of natural elements riot civil commotion or disturbance terrorism act of war or belligerent parties and any other cause or causes beyond the reasonable control of Freeman EXCEPT FOR ELIGIBLE GUARANTEED SERVICE SHIPMENTS Freeman DOES NOT GUARANTEE DELIVERY BY ANY SPECIFIC TIME OR DATE 4 PACKAGING AND CRATES Shipper s property must be well packaged for safe and secure handling storage and shipment using ordinary care Each piece must be legibly and durably marked with the name and address including correct ZIP code of the Shipper and Consignee When a container is used repetitively by Shipper Shipper must remove all old labels tags markings etc and Shipper must ensure that the container retains adequate strength for transportation Freeman makes neither representation nor any warranty regarding the acceptability or suitability of any packaging system or procedure that Shipper might use for its property Freeman shall not be responsible for damage to loose or uncrated materials padwrapped or shrink wrapped materials glass breakage concealed damage carpets in bags or poly or improperly packed or labeled materials Crates and packaging should be of a design to adequately protect contents for handling by forklift and similar means General guidance as to acceptable packaging systems and procedures may be found in publications such as the National
58. g great customer service To help us serve you more effectively in the future please visit the URL address below upon the completion of your show to provide feedback Your input will provide the insight needed to ensure that our customer service is in line with your expectations http feedback freemanco com 286903 05 10 286903 Note Customers are responsible for any bank processing fees FREEMAN method of payment Back to Contents FREEMAN 2200 Consulate Dr Orlando FL 32837 407 816 7900 Fax 469 621 5605 FreemanOrlandoES freemanco com 2015 GENITOURINARY CANCERS SYMPOSIUM FEBRUARY 26 27 2015 In order to authorize Freeman to invoice a third party for payment of services rendered to exhibitors both the exhibiting company and the third party must complete this form and return it at least 14 days prior to show move in EXHIBITING COMPANY AUTHORIZATION OF THIRD PARTY BILLING We understand and agree that we the exhibiting company are ultimately responsible for payment of charges and agree by submitting this form or ordering materials or services from Freeman to be bound by all terms and conditions as described in the Terms amp Conditions section of this service manual In the event that the named third party does not discharge payment of the invoice prior to the last day of the show charges will revert back to the exhibiting company All invoices are due and payable upon receipt by either party The items checked bel
59. have specified in this Contract Freeman and Shipper each agree that this Contact shall govern their respective rights and obligations regarding transportation of Shipper s property This Contract shall take effect when the property first comes into the physical possession of Freeman for inbound shipments and after loading on the applicable carrier for outbound shipments and the responsibility of Freeman under same shall end when the property has been placed in the possession of the Consignee or the Consignee s designated agent If any part or provision of this Contract is found by a court of competent jurisdiction to be void or unenforceable the remainder of the Contract shall continue in full force and effect 3 FREEMAN S RESPONSIBILITIES UNDER THE CONTRACT ARE LIMITED Freeman shall not be responsible for the performance of individuals or firms who are not under the direct supervision or control of Freeman Freeman shall not be responsible for events or causes of loss delay or damage beyond its reasonable control including by way of illustration only and not as a limitation on the breadth of this clause strike lockout work slowdown or stoppage power failure breakdown of plant or machinery facility failure vandalism theft Act of God effect of natural elements riot civil commotion or disturbance terrorism act of war or belligerent parties and any other cause or causes beyond the reasonable control of Freeman Freeman shall not be liab
60. have the authority to change the Exhibitor designated carrier if that carrier does not pick up the shipment s at the appointed time Where no disposition is made by Exhibitor materials may be taken to a warehouse to await Exhibitor s shipping instructions and Exhibitor agrees to be responsible for charges relating to such rerouting and handling In no event shall Freeman be responsible for any loss resulting from such rerouting designation 7 FORCE MAJEURE Freeman s performance hereunder is subject to and Freeman shall not be responsible for loss delay or damage due to strike lockouts work stoppages natural elements vandalism Act of God civil disturbances power failures explosions acts of terrorism or war or for any other cause beyond Freeman s reasonable control nor for ordinary wear and tear in the handling of materials 8 CLAIM S FOR LOSS Exhibitor agrees that any and all claims for loss or damage must be submitted to Freeman immediately at the show site and in any case not later than thirty 30 business days after the conclusion of the show or exposition For purposes of claim reporting the conclusion of the show shall be construed as the time when Exhibitors materials are delivered to the carrier for transportation from the show site or from Freeman s warehouse All claims reported after thirty 30 days will be rejected In no event shall a suit or action be brought against Freeman more than two 2 years after the dat
61. how site e Next select the category that best describes your shipment There are three categories of freight Crated material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required Special Handling material delivered by the carrier in such a manner that it requires additional handling such as ground unloading stacked and constricted space unloading designated piece unloading loads mixed with pad wrapped material loads failing to maintain shipping integrity carpet and or pad only shipments and shipments that require additional time equipment or labor to unload Federal Express and UPS are included in this category due to their delivery procedures Uncrated material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks e Add overtime charges for inbound if material is delivered to the booth during the overtime period stated on Quick Facts This includes both warehouse and show site shipments 11 06 e Add overtime charges for outbound if material is loaded onto the outbound carrier during the overtime period stated on Quick Facts e Add the late delivery charge listed on the Order Form if the shipment is accepted at the warehouse or at show site after the deadline date listed on Quick Facts e he above services whether used completely or in part are offered as a package and the charges will be based on
62. ies PSAV Employees are authorized to cut floor coverings when essential for installation of service otherwise indicated Claims will not be considered or adjustments made unless filed in writing by the exhibitor prior to close of event and this claim must be verified by a PSAV Employee prior to close of event Credit will not be given for service installed and not used It is agreed that in the event it becomes necessary to turn this matter over to an attorney for collection or to file a lien or foreclosure or otherwise exhibitor will pay PSAV its attorney fees or applicable agency fees A service charge of 1 5 per month on any unpaid balances will be made starting 10 days after the date of invoice Exhibitor holds PSAV harmless for any and all losses of power beyond PSAV s control including but not limited to losses due to utility company failure permanent power distribution failure power failure caused by vandalism faulty exhibitor equipment or overloads caused by exhibitor As the official Electrical Contractor PSAV will be responsible for All under carpet distribution of electrical wiring All motor and equipment hook ups requiring hardware connections The above items require electrical labor which may be ordered in the Electrical Labor sections on the reverse side In the interest of public safety exhibits in the convention facilities may be inspected to determine if any violations exists If they are found qualified electricians are av
63. ification Freeman will attempt to issue a second and final confirmed notification Such notice shall advise that if Freeman does not receive disposition instructions within 10 days of that notification Freeman may offer the shipment for sale at a public auction and Freeman has the right to offer the shipment for sale The amount of sale will be applied to Freeman s invoice for transportation storage and other lawful charges Shipper will be responsible for the balance of charges not covered by the sale of the goods If there is a balance remaining after all charges and expenses are paid such balance will be paid to the owner of the property sold hereunder upon claim and proof of ownership d Where Freeman has attempted to follow the procedure set forth above and the procedure is not possible nothing shall be construed to abridge the right of Freeman at its option to sell the property under such circumstances and in such manner as may be authorized by law e When perishable goods cannot be delivered and disposition is not given within a reasonable time Freeman may dispose of property to the best advantage Where Freeman is directed by Consignee or Consignor to unload or deliver property at a particular location where Consignor Consignee or the Agent of either is not regularly located Freeman s liability for the shipment shall terminate after unloading or delivery 6 LIMITATION ON SHIPPER S RECOVERABLE DAMAGES Freeman s LIABILITY FOR DAMAGE
64. imated Time per Person Total Cost 75 3 5 Q 2J 75 Q 3 Freeman Supervision 3096 45 00 6 5 Total Installation Page 1 of 2 FREEMAN installation amp dismantle Back to Contents NAME OF SHOW 2015 GENITOURINARY CANCERS SYMPOSIUM FEBRUARY 26 27 2015 COMPANY NAME BOOTH CONTACT NAME PHONE FREEMAN SUPERVISED LABOR IN ORDER TO BETTER SERVE YOU PLEASE COMPLETE THE FOLLOWING INFORMATION IF YOUR DISPLAY IS TO BE SET UP AND OR DISMANTLED BY FREEMAN I amp D AND YOU WILL NOT BE PRESENT TO SUPERVISE THE INSTALLATION AND OR DISMANTLE INBOUND SHIPPING amp SET UP INFORMATION Freight will be shipped to Warehouse Show Site Date Shipped Total No of Crates Cartons Fiber Cases Setup Plan Photo Attached To Be Sent With Exhibit In Crate No Carpet With Exhibit Rented From Freeman Color Size Electrical Placement Drawing AttachedDrawing With ExhibitElectrical Under Carpet Comments __ Graphics With Exhibit Shipped Separately Comments Special Tools Hardware Required OUTBOUND SHIPPING INFORMATION SHIP TO METHOD OF SHIPMENT L Freeman Exhibit Transportation Common Carrier O Air Freight Next Day 2nd Day Deferred Expedited _Jother list carrier name amp phone number Other Common Carrier Other Air Freight Van Line FREIGHT CHARGES O Prepaid O Collect Bill To In the event your selec
65. in a booth please call for pricing 4 approval from Millennium Technology Group Addiianal connection within Ihe Any unauthorized equipment will be disconnected same booth One Time Fee 50 75 PLEASE NOTE THE FOLLOWING Rental Equipment prices are for the length of the show Up to seven days Additional 150 fee for all orders placed on site service charge and applicable taxes will be applied Millennium does not supply power For power needs please contact the exhibition company amp If Manufacturer or Model listed is not available an equivalent will be provided Prices subject to change without notice Please call to verify rate and availability Orders cancelled with less than 72 hours notice will incur a 50 cancellation fee Orders cancelled on site will incur a 100 cancellation fee INTERNET SUBTOTAL RENTAL EQUIPMENT TELECOMMUNICATION BOOTH DIAGRAM SUBTOTAL SUBTOTAL Mark X where connections should be located 24 Service Fee 24 Service Fee 14 45 Communication Tax eA on Daily Usage Amount x Total of Days Front 24 Service Fee 6 5 Sales Tax SUBTOTAL Booth Booth on Rental Equipment 6 5 Sales Tax INTERNET j amp Service Fee on Communication Usage amp Service Fee GRAND TOTAL RENTAL EQUIPMENT TELECOMMUNICATION GRAND TOTAL GRAND TOTAL If paying by check a copy of the check and order form must be receive
66. ings watercolors tapestries and sculptures or prototypes b Clocks jewelry including costume jewelry furs and fur trimmed clothing c Personal effects including without limitation papers and documents or d Coin money currency gift certificates debit cards credit cards and any other items of extraordinary value Any declared value in excess of the maximums allowed herein is null and void and the acceptance by Freeman for carriage of any shipment with a declared value in excess of the allowed maximums does not constitute a waiver of these maximums In any event excluding small package program shipments Freeman s MAXIMUM LIABILITY WILL NEVER BE MORE THAN 100 000 PER SHIPMENT Shipper understands that even if Shipper is not able to participate or fully participate in a Show due to loss of theft of or damage to their property Freeman shall not be liable or responsible for damages identified by the terms by way of example only and not in limitation of the breadth of this clause such as the following consequential damages loss of use damages loss of profits damages business interruption damages delay damages special damages collateral damages exemplary damages damages awarded for gross negligence direct damages indirect damages or damages for failure of performance breach of contract damages fraud damages or any other sort of damage for tort or breach of contract This limitation shall bind the parties A WHENEVER OR
67. irect Deposit For your convenience we will use this authorization to charge your credit debit card account for your advance ABA 111000012 ACCT 1252039192 Freeman orders and any additional amounts incurred as a result of Please reference Name of Show amp Booth Number so we can show site orders placed by your representative These charges may include all Freeman companies or any charges which Freeman may be obligated to pay on behalf of Exhibitor including without limitation any shipping charges Please complete the information requested below AMERICAN EXPRESS MASTERCARD VISA FREEMAN NOW ACCEPTS DEBIT CARDS ACCOUNT NO EXP DATE properly credit your account CARDHOLDER NAME PRINT SIGNATURE CARDHOLDER BILLING ADDRESS CITY STATE ZIP ENTER TOTALS HERE MATERIAL EXHIBIT INSTALLATION DISMANTLE HANDLING TRANSPORTATION LABOR LABOR GRAND TOTAL ___ _ e Remember to order in advance to save time and money You may place your order by phone fax mail or use our online ordering service at www freemanco com store e Orders received without payment or after the discount price deadline date will be charged at the standard price e Copies of invoices may be picked up from the Service Desk prior to show closing e If you have questions or need assistance with any items not listed please call and ask for your Exhibitor Services Representative TELL US WHAT YOU THINK Freeman is committed to providin
68. ks in order to provide for a safe and orderly move in out Only full time employees of the exhibiting company will be allowed to hand carry items Unloading or reloading at the dock of any and all contracted carriers will be handled by FREEMAN TIPPING FREEMAN requests that exhibitors do not tip our employees They are paid at an excellent wage scale denoting a professional status and we feel that tipping is not necessary This applies to all employees Any request for such should be brought to the attention of a Freeman representative at the service desk or correspondence may be directed to the attention of the General Manager at the local office address SAFETY Standing on chairs tables or other rental furniture is prohibited This furniture is not engineered to support your standing weight FREEMAN cannot be responsible for injuries or falls caused by the improper use of this furniture If assistance is required in assembling your booth please order labor on the Display Labor order form and the necessary ladders and tools will be provided FREEMAN labor jurisdictions installation amp dismantle When it comes to installation and dismantling of exhibits no one does it better than Freeman With over 80 years of experience our group of specialists is ready to assist you with all of your exhibit requests from beginning to end Whether you choose to supervise or you need the assistance of a full time Freeman employee we can meet a
69. le for delay caused by highway obstructions or faulty or impassable highways or lack of capacity of any highway bridge or ferry or caused by breakdown or mechanical defects of vehicles or equipment or from any cause other than the negligence of Freeman Freeman shall not be bound to transport by any particular schedule means vehicle or otherwise other than with reasonable dispatch 4 PACKAGING AND CRATES Shipper s property must be well packaged for safe and secure handling storage and shipment using ordinary care Freeman makes neither representation nor any warranty regarding the acceptability or suitability of any packaging system or procedure that Shipper might use for its property Freeman shall not be responsible for damage to loose or uncrated materials padwrapped or shrink wrapped materials glass breakage concealed damage carpets in bags or poly or improperly packed or labeled materials Crates and packaging should be of a design to adequately protect contents for handling by forklift and similar means General guidance as to acceptable packaging systems and procedures may be found in publications such as the National Motor Freight Classification published by the National Motor Freight Traffic Association 5 PERISHABLE GOODS Goods of a perishable nature are carried in dry trailers without environmental or atmospheric control or other special services unless Shipper states on the face of the Service Request and Shipping Instruc
70. ligent supervision of any labor secured through Freeman Exhibitor s negligence willful misconduct or deliberate act or the negligence willful misconduct or deliberate act of Exhibitors employees agents representatives customers invitees and or any Exhibitor Appointed Contractors EAC at the show or exposition to which this Contract relates including but not limited to the misuse improper use unauthorized alteration or negligent handling of Freeman s equipment Exhibitor s violation of Federal State County or Local ordinances and or Exhibitor s violation of Show Regulations and or Rules as published and set forth by Facility and or Show Management 12 LIEN Exhibitor grants Freeman a security interest in and a lien on all of Exhibitor s goods including without limitation all equipment that is from time to time in the possession of Freeman and all the proceeds thereof including without limitation insurance proceeds the Collateral to secure the prompt and full payment and performance of all Exhibitor s indebtedness for monies paid by Freeman on its behalf services performed materials and or labor from time to time provided by Freeman to or for the benefit of Exhibitor Obligations Freeman shall have all the rights and remedies of a secured party under the Uniform Commercial Code as may be amended from time to time UCC and any notice that Freeman is required to give under the UCC of a time and place of a public sale
71. ll your needs from shipping and storage to emergenoy on site repairs to basic installation and dismantling to support service coordination including electrical furnishings and more Freeman has the resources and the capabilities to help you have the most successful show experience possible installation and dismantling services available Freeman will work closely with you to coordinate every phase of your trade show participation including Preplanning and budget consultation Support service coordination electrical furnishings floral and more Shipping and storage management On site supervisors with dedicated floor managers Skilled labor and technicians for installation and dismantling Full in house carpentry Graphics production Emergency repairs and refurbishing Postshow evaluations Multiple show coordination Supervise any labor yourself or if you need assistance Freeman I amp D experts will do it for you if you use Freeman staff Exhibits can be set up prior to your arrival under the direction of Freeman I amp D supervisors We charge 30 of the total labor charge with a minimum 45 fee if you supervise yourself Installation Your labor supervisor must check in at the exhibitor service center to pick up laborers Upon completion of work your supervisor must return to the exhibitor service center to release the laborers Start time is guaranteed only when labor is requested for the start of the
72. meUit uos sorde oret oo In E se Hb 17 25 34 50 Special Handling 22 50 45 00 Uncrated or Pad Wrapped Shipment sees 26 00 52 00 Tips to Save on Material Handling Tax 6 5 Consolidate shipments when total weight is less than 200 Ibs For Example 3 Separate Shipments 1 Consolidated Shipment ott 0 i 60 lbs charged 200 165 150 00 3 pieces 1 shipment 52 lbs charged 200 Ibs 150 00 177 lbs charged 200 Ibs 150 00 65 Ibs charged 200 Ibs 150 00 450 00 Added benefit your shipments are less likely to get misplaced R15 286903 if they are packaged together with larger items FREEMAN material handling Back to Contents SPECIAL HANDLING DEFINITIONS for frequently asked questions and material handling estimator tools go to www myfreemanonline com Special handling applies to shipments that are loaded by cubic space and or packed in such a manner as to require additional labor handling such as ground unloading constricted space unloading designated piece unloading carpet pad only shipments or stacked shipments Also included are shipment integrity alternate delivery locations mixed shipments and shipments without individual bills of lading Shipments loaded in this manner require additional time labor or equipment to unload sort and deliver What is Ground Loading Unloading Vehicles that are n
73. nd all demands claims causes of action fines penalties damages liabilities judgments and expenses including but not limited to reasonable attorneys fees and investigation costs for bodily injury including any injury to FREEMAN employees and or property damage arising out of work performed by labor provided by FREEMAN but supervised by EXHIBITOR Further the EXHIBITOR S indemnification of FREEMAN includes any and all violations of Federal State County or Local ordinances Show Regulations and or Rules as published and or set forth by Facility or Show Management and or directing labor provided by FREEMAN to work in a manner that violates any of the above rules regulations and or ordinances IMPORTANT PLEASE REFER TO FREEMAN S MATERIAL HANDLING TERMS amp CONDITIONS AS IT RELATES TO MATERIAL HANDLING SERVICES AND TO THE SERVICE REQUEST amp SHIPPING INSTRUCTIONS CONTRACT AS IT RELATES TO TRANSPORTATION SERVICES CONTRACT TERMS DEPEND ON THE NATURE OF SERVICES SECURED BY EXHIBITOR THROUGH FREEMAN TERMS amp CONDITIONS MAY VARY FOR EACH TYPE OF SERVICE ORDERED THROUGH FREEMAN Freeman REV 6 11 FREEMAN TERMS amp CONDITIONS Bats Gentes Please note Complimentary Wi Fi will be provided in the Posters Exhibits and Food Advance Price Deadline Thursday February 12 CM room The provided Wi Fi is intended for personal use Devices requiring mission critical m e Internet service should be connected through a hard
74. nless 24 hour advance notice is provided in writing Additional service charges and labor charged may be assessed for installations Payment must be rendered in FULL when billed during the event Service may be interrupted if payment is not received All equipment regardless of source of power must comply with Federal State and local codes PSAV reserves the right to inspect all electrical devices and connections to insure compliance with all codes PSAV is required to refuse connections where the exhibitor wiring is not in accordance with local Electrical Code Standard wall and other permanent building utility outlets or sockets are not part of booth space and may not be used by exhibitors A separate outlet must be ordered at standard price for each piece of equipment to be connected All electrical equipment must be properly tagged and wired with complete information as to the type of current required for operation voltage phase cycle horsepower etc All exhibitor s cords must be minimum of 14 3 with ground ALL exposed non current carrying metal parts of fixed equipment which are liable to be energized shall be grounded A 25 00 service charge will be assessed for all returned checks and credit cards Material and equipment furnished by PSAV for this service order is furnished on a rental basis and remains the property of PSAV and shall be removed ONLY by PSAV Employees Price also includes all necessary disposable suppl
75. or the time after which any private sale or other intended disposition of any Collateral is to be made shall be deemed to constitute reasonable notice if such notice is mailed by registered or certified mail at least five 5 days prior to such action Freeman may hold and not deliver any of the Collateral to Exhibitor for so long as there are any Obligations that remain unpaid or unsatisfied 13 WAIVER amp RELEASE Exhibitor as a material part of the consideration to Freeman for material handling services waives and releases all claims against Freeman with respect to all matters for which Freeman has disclaimed liability pursuant to the provisions of this Contract 14 DRIVER LIABILITY WAIVER IN CONSIDERATION OF FREEMAN PERMITTING ENTRANCE TO THE PREMISES YOU YOUR EMPLOYER THE OWNER OF THE TRUCK AND OR EQUIPMENT THAT YOU ARE OPERATING TRUCKOWNER AND YOU AS AGENT OF YOUR EMPLOYER AND THE TRUCKOWNER HEREBY ASSUME ALL RISK OF INJURY OR HARM TO YOURSELF AND OTHERS AND DAMAGE TO YOUR PROPERTY AND PROPERTY BELONGING TO YOUR EMPLOYER OR OTHERS ARISING FROM YOUR ACTIVITIES WHILE BEING PERMITTED TO ENTER THE PREMISES YOU AGREE TO ENTER AT YOUR OWN RISK YOU HAVE FULL KNOWLEDGE OF ANY RISK INVOLVED IN THIS ACTIVITY YOU RECOGNIZE THE HAZARDS AND ARE AWARE OF ALL THE RULES FOR SAFE OPERATION YOUR EMPLOYER THE TRUCKOWNER AND YOU AGREE TO INDEMNIFY AND HOLD HARMLESS FREEMAN ITS EMPLOYEES OFFICERS DIRECTORS AGENTS ASSIGNS AFFILIATED COMPANIE
76. or uncrated materials padwrapped or shrink wrapped materials glass breakage concealed damage carpets in bags or poly or improperly packed or labeled materials Freeman shall not be responsible for crates and packaging which are unsuitable for handling in poor condition or have prior damage Crates and packaging should be of a design to adequately protect contents for handling by forklift and similar means Freeman will not accept any crates or packaging containing hazardous materials Goods requiring cold storage and those in accessible storage are stored at Exhibitor s own risk FREEMAN ASSUMES NO RESPONSIBILITY OR LIABILITY FOR LOSS OR DAMAGE TO GOODS IN COLD STORAGE OR ACCESSIBLE STORAGE 3 EMPTY CONTAINERS Empty container labels will be available at the show site service desk Affixing labels to the containers is the sole responsibility of Exhibitor or its representative All previous labels must be removed or obliterated Freeman assumes no responsibility for error in the above procedures removal of containers with old empty labels and without Freeman labels or improper information on empty labels FREEMAN WILL NOT BE LIABLE FOR LOSS OR DAMAGE TO CRATES AND CONTAINERS OR THEIR CONTENTS WHILE SAME ARE IN EMPTY CONTAINER STORAGE 4 INBOUND OUTBOUND SHIPMENTS There may be a lapse of time between the delivery of shipment s to the booth and the arrival of Exhibitor or a lapse of time between the completion of packing and the actual picku
77. order or services placed at show site must be paid at the show For all others should there be any pre approved unpaid balance after the close of the show terms will be net due and payable in DALLAS TEXAS upon receipt of invoice Effective 30 days after invoice date any unpaid balance will bear a FINANCE CHARGE at the lesser of the maximum rate allowed by applicable law or 1 596 per month which is an ANNUAL PERCENTAGE RATE of 1896 and future orders will be on a prepaid basis only If any finance charge hereunder exceeds the maximum rate allowed by applicable law the finance charge shall automatically be reduced to the maximum rate allowed and any excess finance charge received by FREEMAN shall be either applied to reduce the principal unpaid balance or refunded to the payer If past due invoices or invoice balances are placed with a collection agency or attorney for collection or suit EXHIBITOR agrees to pay all legal and collection costs THESE PAYMENT TERMS AND CONDITIONS SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS In the event of any dispute between the EXHIBITOR and FREEMAN relative to any loss damage or claim such EXHIBITOR shall not be entitled to and shall not withhold payment or any partial payment due to FREEMAN for its services as an offset against the amount of any alleged loss or damage Any claims against FREEMAN shall be considered a separate transaction and shall be resolved on its own meri
78. ot dock height preventing the use of loading docks such as U hauls flat bed trailers double drop trailers company vehicles with trailers that are not dock level etc What is Constricted Space Loading Unloading Trailer loaded high and tight shipments that are not easily accessible Freight is loaded to full capacity of trailer top to bottom side to side One example of this is freight that is loaded down one side of a trailer that must be bypassed to reach targeted freight What is Designated Piece Loading Unloading Drivers that require the loading crew to bring multiple pieces of the freight to the rear of the trailer to select the next piece having to remove freight from the trailer then reload to fit or the trailer must be loaded in a sequence to ensure all items fit What are Stacked Shipments Shipments loaded in such a manner requiring multiple items to be removed to ground level for delivery to booth Stacked or cubed out shipments loose items placed on top of crates and or pallets constitute special handling What is Shipment Integrity Shipment integrity involves shipments on a carrier that are intermingled or delivered in such a manner that additional labor is needed to sort through and separate the various shipments on a truck for delivery to our customers What is Alternate Delivery Location Alternative delivery location refers to shipments that are delivered by a carrier that requires us to deliver some
79. ow are to be invoiced to the third party BY SUBMITTING THIS FORM OR ORDERING MATERIALS OR SERVICES FROM FREEMAN YOU AGREE TO BE BOUND BY ALL TERMS amp CONDITIONS INCLUDED IN YOUR SERVICE MANUAL EXHIBITOR NAME PLEASE PRINT EXHIBITOR SIGNATURE DATE EXHIBITING COMPANY INFORMATION EXHIBITING COMPANY NAME BOOTH EXHIBITING COMPANY ADDRESS CITY STATE ZIP PHONE EXT FAX CONTACT S E MAIL Indicate which services are to be invoiced to the Third Party ALL FREEMAN SERVICES FREEMAN EXHIBIT TRANSPORTATION 1 amp 0 LABOR SUPERVISION RENTAL FURNITURE CARPET SIGNS MATERIAL HANDLING IN amp OUT 1 BOOTH CLEANING 1 OTHER THIRD PARTY COMPANY INFORMATION THIRD PARTY COMPANY NAME CONTACT NAME THIRD PARTY BILLING ADDRESS CITY STATE ZIP PHONE EXT FAX CONTACT S E MAIL E MAIL FOR INVOICE Invoices will be sent by e mail please provide the e mail address of the person who reconciles your invoices if different than contact s e mail THIRD PARTY CREDIT DEBIT CARD AUTHORIZATION AMERICAN EXPRESS MASTERCARD visa FREEMAN NOW ACCEPTS DEBIT CARDS ACCOUNT NO EXP DATE CARDHOLDER NAME PLEASE PRINT CARD TYPE AUTHORIZED SIGNATURE CARDHOLDER BILLING ADDRESS CITY STATE ZIP 02 2 286903 third party authorization FREEMAN Back to Contents PAYMENT amp LABOR YOU ARE ENTERING A CONTRACT WHICH L
80. p of materials from the booths for loading onto a carrier and during such times Exhibitor materials will be left unattended FREEMAN IS NOT RESPONSIBLE OR LIABLE FOR ANY LOSS DAMAGE THEFT OR DISAPPEARANCE OF EXHIBITOR S MATERIALS AFTER THEY HAVE BEEN DELIVERED TO EXHBITOR S BOOTH AT SHOW SITE OR BEFORE THEY HAVE BEEN PICKED UP FOR RELOADING AT THE CONCLUSION OF THE EVENT Freeman recommends the securing of security services from Facility or Show Management All MHA s submitted to Freeman by Exhibitor will be checked at the time of pickup from the booth and corrections will be made where discrepancies exist between the quantities of items on any form submitted to Freeman and the actual count of such items in the booth at the time of pickup 5 DELIVERY TO THE CARRIER FOR RELOADING Freeman assumes no responsibility for loss damage theft or disappearance of Exhibitor s materials after same have been delivered to Exhibitors appointed carrier shipper or agent for transportation after the conclusion of the show Freeman loads the materials onto the carrier under directions from the carrier or driver of that carrier Any loading onto the carrier will be understood to be under the exclusive supervision and control of the carrier or driver of that carrier FREEMAN ASSUMES NO RESPONSIBILITY FOR LOSS DAMAGE THEFT OR DISAPPEARANCE OF EXHIBITOR S MATERIALS THAT ARISES OUT OF IMPROPERLY LOADED OR LABELED MATERIALS 6 DESIGNATED CARRIERS Freeman shall
81. r Company s Visibility Upgrade your Exhibitor Directory Listing Today Increase your visibility in 2015 with an expanded listing in the Exhibitor tended Premium Directory The Directory is a valuable Free 5500 1000 resource to help attendees navigate the exhibits as well as learn more about your products and services Online v v Company Name Mailing Address Web Address Exhibiting companies may purchase an 5 P yP 250 character paragraph expanded listing in the Directory to reach h h attendees in four ways OCA Er Palas ap 750 character paragraph Color Company Logo with company listing Color Company logo with link included on Exhibitor Directory home page Print Online Listing The online interactive directory is a comprehensive listing accessible on the Symposium website a Est E NA I SE mE Em NE ud ER EN d ___ v ET pm 7 EN pm EN Print Listing The directory is available to attendees onsite in the Daily News As an added lt bonus the Daily News is also posted the Symposium website Mobile Listing Mobile The mobile directory listing is available v through the iPlanner mobile application 7 using devices that support iOS iPhone iTouch iPad and Android operating systems The iPlanner also has a mobile 750 character paragraph a ae friendly website for Blackberry devices Color Company
82. res All claims for service failure must be made within thirty 30 calendar days from the date of shipment and Freeman s sole liability for such claims arising from Guaranteed Service shipments shall be limited to the transportation charges as provided in the Guaranteed Service section of the Service Guide All claims for overcharge must be made in writing to Freeman within sixty 60 calendar days after the invoice date No action for loss or damage may be maintained against Freeman unless a claimant complies with all requirements of this section and b for domestic shipments if the claimant commences the action within one 1 year of the shipment by Freeman unless otherwise required by International Federal or State Law If the claim is for loss or damage involving International shipments claimant must commence the action within two 2 years from the date of acceptance of the shipment by Freeman unless otherwise required by International Federal or State Law For purposes of this section no action shall be deemed to have commenced until receipt by Freeman of service of process of the action on Freeman Claims for loss or damage must be delivered to the following address Cunningham Lindsey US Inc P O Box 703689 Dallas TX 75370 9 CHOICE OF FORUM THIS CONTRACT SHALL BE CONSTRUED UNDER THE LAWS OF THE UNITED STATES INCLUDING ADOPTED INTERNATIONAL CONVENTIONS AND THE STATE OF TEXAS WITHOUT GIVING EFFECT TO THE STATE S CONFLICT OF LAWS RULE
83. rior to exhibitor setup e Please call the number located on Quick Facts if you want to ship oversized material that requires special equipment to the warehouse How dol ship to show site e Freight will be accepted only during exhibitor move in Please refer to Quick Facts for the specific exhibitor move in dates and times e All shipments must have a bill of lading or delivery slip indicating the number of pieces type of merchandise and weight e Certified weight tickets must accompany all shipments What about prepaid or collect shipping charges e Collect shipments will be returned to the delivery carrier e To ensure that your freight does not arrive collect mark your bill of lading prepaid e Prepaid designates that the transportation charges will be paid by the exhibitor or a third party How should I label my freight e he label should contain the exhibiting company name the booth number and the name of the event e The specific shipping address for either the warehouse or show site is located on Quick Facts How estimate my Material Handling charges e Charges will be based on the weight of your shipment Each shipment received Is considered separately The shipment weight will be rounded to the next 100 pounds Each 100 pounds is considered one cwt one hundred weight All shipments are subject to reweigh e On the Order Form select whether the freight will arrive at the warehouse or be sent directly to s
84. s arrange all risk coverage This can be done by riders to your existing policies e All materials handled by Freeman are subject to the enclosed Terms and Conditions Other available services may not be available in all locations e Cranes e Scissor lifts condors e Access storage at show site e Exhibit transportation services see enclosed brochure e Security storage at show site e Short term and long term warehouse storage Local pick up and delivery e Priority empty return FREEMAN Back to Contents MATERIAL HANDLING YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE Acceptance of said terms and conditions will be construed when any of the following conditions are met This Material Handling Agreement MHA is signed Exhibitor s materials are delivered to Freeman s warehouse or to an event site for which Freeman is the Official Show Contractor or an order for labor and or rental equipment is placed by Exhibitor with Freeman 1 DEFINITIONS For purposes of this Contract Freeman means Freeman Decorating Services Inc and its employees directors officers agents assigns affiliated companies and related entities The term Exhibitor means the Exhibitor its employees agents representatives any Exhibitor Appointed Contractors and any persons receiving services from Freeman 2 PACKAGING CRATES AND STORAGE Freeman shall not be responsible for damage to loose
85. s clause such as the following consequential damages loss of use damages loss of profits damages business interruption damages delay damages special damages collateral damages exemplary damages damages awarded for gross negligence direct damages indirect damages damages for failure of performance breach of contract damages fraud damages or any other sort of damage for tort or breach of contract This limitation shall bind the parties a whenever or wherever the claimed loss or damage may occur b even though the alleged loss or damage is claimed to result from negligence strict liability products liability breach of contract breach of statute or regulation or any other legal theory or cause and c even though Freeman may have been advised or be on notice of the possibility or even the probability of such damages Freeman makes no warranties express or implied and expressly disclaims any and all warranties Except for Freeman s failure to deliver in accordance with the Guaranteed Service section of the Service Guide Freeman will not be liable for misdelivery incomplete or otherwise inadequate delivery including but not limited to failure to follow Shipper or Consignee instructions or failure to collect or properly deliver a payment instrument non delivery missed pickup delay on International shipments loss or damage unless caused by Freeman s sole negligence 7 SHIPPER S RESPONSIBILITIES AND INDEMNIFICATION
86. s must be consigned c o Freeman to allow Freeman to accept for handling Please address as follows Name of Exhibiting Company amp Table Number 2015 Genitourinary Cancers Symposium c o Freeman 10088 General Drive Orlando FL 32824 e Shipping labels are provided on page 9 e Exhibitors are responsible for all material handling charges Shipping to the Symposium Site e Shipments may arrive at the Rosen Shingle Creek beginning on Wednesday February 25 between 8 00 AM and 6 00 PM Shipments arriving prior to February 25 may be refused and returned e All shipments must be consigned c o Freeman to allow Freeman to accept for handling Please address as follows Name of Exhibiting Company amp Table Number 2015 Genitourinary Cancers Symposium c o Freeman c o Rosen Shingle Creek 9939 Universal Blvd Orlando FL 32819 8701 SHIPPING INFORMATION OUTBOUND e All exhibit materials must be cleared from the exhibit area by 8 00 PM on Friday February 27 e Exhibitors are responsible for making arrangements with their individual freight carriers No arrangements need to be made in advance if you plan on shipping with Freeman Exhibit Transportation e Pack and label all your materials Return your Material Handling Agreement to the Freeman Customer Service Representative onsite if applicable e The Ricoh Business Center located in the Gatlin Ballroom Foyer will be open on Friday February 27 until 8 00 PM to assist with any outbound FedEx
87. s to pay all legal and collection costs THESE PAYMENT TERMS AND CONDITIONS SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS In the event of any dispute between the Exhibitor and Freeman relative to any loss damage or claim such Exhibitor shall not be entitled to and shall not withhold payment or any partial payment due to Freeman for its services as an offset against the amount of any alleged loss or damage Freeman reserves the right to charge Exhibitor for the difference between the Exhibitor s estimate of charges and the actual charges incurred by Exhibitor or for any charges that Freeman may be obligated to pay on behalf of Exhibitor including without limitation any shipping charges If Exhibitor provides a credit card for payment and charges are rejected by the Exhibitor s credit card company for any reason Freeman hereby provides notice that it reserves the right and Exhibitor authorizes Freeman to continue to attempt to secure payment through that credit card for as long as unpaid balances remain on the Exhibitor s account Exhibitor hereby grants a lien on its property in Freeman s possession to the extent of any outstanding obligations owed to Freeman by Exhibitor LABOR UNDER SUPERVISION OF EXHIBITOR Exhibitor shall be responsible for the performance of labor provided under this section It is the responsibility of Exhibitor to supervise labor secured through Freeman in a reasonable manner as to preven
88. sco org 571 483 1599 Carrie Olney Cindy Roth Registration J Spargo amp Associates Inc guregistration jspargo com Boum a 788 1522 703 449 6418 714 3410 Amy Smith Support Opportunities Conquer Cancer Foundation amy smith conquercancerfoundation org 571 483 1700 asco macnairtravel com Travel Discounts MacNair Travel 877 410 8198 1 202 360 4674 DISPLAY RESTRICTIONS As a reminder all displays are restricted to the table top Banner stands and monitor stands are permitted on the floor directly behind the exhibit table No literature stands Or pop up booths may be displayed Hotel Reservations J Spargo amp Associates Inc Advertising marketing materials and or product literature that contain any reference to a specific poster or session is prohibited Back to Contents EXHIBITOR RESOURCE CENTER The Exhibitor Resource Center allows you single sign on access to the following items Due on Wednesday January 21 at 11 59 PM EST e Exhibitor Registration Onsite Contact Form required Giveaway Approval Form required Notification of Intent to Use an EAC Printed Exhibitor Directory Information GIVEAWAYS Commercial exhibitors e Must be designed primarily for the education of patients or healthcare professionals e Must not exceed 10 in value e Pens mouse pads and other reminder items are not permitted for commercial exhibitors Non profit exhibitors and government agencies e Must not exceed
89. t bodily injury and or property damage and also to direct them to work in a manner that is in compliance with Freeman s Safe Work Rules and or Federal State County and Local ordinances rules and or regulations including but not limited to Show or Facility Management rules and or regulations It is the responsibility of Exhibitor to check in with the Service Desk to pick up labor and to return to the Service Desk to release labor when the work is completed INDEMNIFICATION Exhibitor agrees to indemnify hold harmless and defend Freeman from and against any and all demands claims causes of action fines penalties damages liabilities judgments and expenses including but not limited to reasonable attorneys fees and investigation costs arising out of work performed by labor provided by Freeman but supervised by Exhibitor Further the Exhibitor s indemnification of Freeman includes any and all violations of Federal State County or Local ordinances Show Regulations and or Rules as published and or set forth by Facility or Show Management and or directing labor provided by Freeman to work in a manner that violates any of the above rules regulations and or ordinances Project 16 286903 Visit us at www freemanco com INN TTL ROSEN NGLE CREEK i POWER DISTRIBUTION EXHIBITOR ORDER FORM PSAVe Is proud to serve as the exclusive in house provider for Power Distribution Services at the Rosen Shingle Creek As part of
90. tbound Shipping Form in advance or you may contact the Service Center at show site for your shipping documents The Material Handling Agreement and labels will be processed and available prior to show closing e After materials are packed labeled and ready to be shipped the completed Material Handling Agreement must be turned in at the Service Center e Call your designated carrier with pick up information Please refer to Quick Facts for specific dates and times In the event your selected carrier fails to show on final move out day your shipment will either be rerouted to Freeman s carrier choice or delivered back to the warehouse at exhibitor s expense e For your convenience show recommended carriers will be on site to handle outbound transportation Where do get a forklift e Forklift orders to install or dismantle your booth after materials are delivered may be ordered in advance or at show site We recommend that you order in advance to avoid additional charges at show site Refer to the Order Form for available equipment e Advance and show site orders for equipment and labor will be dispatched once a company representative signs the labor order at the Service Center e Start time is guaranteed only when equipment is requested for the start of the working day Do need insurance e Be sure your materials are insured from the time they leave your firm until they are returned after the show It is suggested that exhibitor
91. ted carrier fails to show on final move out day please select one of the following options L Reroute via Freeman s choice L Deliver back to Freeman warehouse at Exhibitor s expense PLEASE NOTE Freeman is not responsible for product or literature that is not properly packed and labeled by exhibitor FREEMAN installation amp dismantle Back to Contents Union J urisdictions for Orlando Florida To assist you in planning for your participation in this upcoming exposition we are certain you will appreciate knowing in advance that union labor may be required for certain aspects of your exhibit handling To help you understand the jurisdiction the various unions have we ask that you read the following EXHIBIT INSTALLATION AND DISMANTLING Currently we have an agreement with the Local IATSE Union to provide labor for display erection and dismantling Full time employees of the exhibiting companies however may set their own exhibits without assistance from this local Any labor services that may be required beyond what your regular full time employees can provide may be rendered by the Union Labor can be ordered in advance by returning the Display Labor form or at showsite at the service desk MATERIAL HANDLING Exhibitors may hand carry their own materials into the exhibit facility The use or rental of dollies flat trucks and other mechanical equipment however is not permitted FREEMAN Will control access to the loading doc
92. tions that the goods are to be carried in a refrigerated heated specially ventilated or otherwise specially equipped trailer This carriage may be subject to additional charges Shipper is responsible for bringing the goods to the proper temperature before loading the goods into the trailer for the proper stowage of the goods within the trailer and for setting the temperature including maintenance and repair during all times after the trailer is spotted by Freeman and before the trailer is received by Freeman Freeman is not responsible for product deterioration caused by inherent vice defects in the merchandise or transit times in excess of product shelf life Refrigerated heated specially ventilated or otherwise specially equipped trailers are not equipped to change the temperature of goods they are equipped only to maintain temperature Shipper will give written notice of requested temperature setting of the thermostatic controls before receipt of the goods by Freeman When a loaded trailer is received Freeman will verify that the thermostatic controls are set to maintain trailer temperature as requested Freeman is unable to determine whether the goods were at the proper temperature when they were loaded into the trailer or when the trailer is delivered to Freeman Air temperature at the unit sensor will be maintained within a proper range of plus or minus 5 degrees Fahrenheit of the temperature requested by Shipper on the face of the Ser
93. to avoid being charged one day s rate Cancellations after delivery will result in a day s charge and labor incurred Project 16 286903 Visit us at www freemanco com Back to Contents FREE M A IN TERMS amp CONDITIONS YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE The terms and conditions set forth below become a part of the Contract between Freeman and you the EXHIBITOR Acceptance of said terms and conditions will be construed when any of the following conditions are met THE METHOD OF PAYMENT FORM IS SIGNED OR AN ORDER FOR LABOR SERVICES AND OR RENTAL EQUIPMENT IS PLACED BY EXHIBITOR OR WORK IS PERFORMED ON BEHALF OF EXHIBITOR BY LABOR SECURED THROUGH FREEMAN DEFINITIONS For purposes of this Contract Freeman means Freeman Expositions Inc Freeman Expositions Ltd Freeman Audio Visual Inc and their respective employees directors officers agents assigns affiliated companies and related entities The term Exhibitor means the Exhibitor its employees agents representatives and any Exhibitor Appointed Contractors EAC PAYMENT TERMS Full payment including any applicable tax is due at the time the order is placed Purchase orders are not considered payment All payments must be in U S funds and all checks must be drawn on a U S bank Orders received without advance payment or after the deadline date will incur additional After Deadline charges as indicated on each or
94. to whom Shipper has designated the goods are to be delivered 2 FINAL CONTRACT BETWEEN THE PARTIES In exchange for Shipper s payments and Freeman s services which the parties have specified in this two page Contract including the Air Cargo Service Request and Shipping Instructions Freeman and Shipper each agree that this Contact shall govern their respective rights and obligations regarding transportation of Shipper s property This Contract shall take effect when the property first comes into the physical possession of Freeman and the responsibility of Freeman under same shall end when the property has been placed in the possession of the Consignee or the Consignee s designated agent If any part or provision of this Contract is found by a court of competent jurisdiction to be void or unenforceable the remainder of the Contract shall continue in full force and effect 3 Freeman S RESPONSIBILITIES UNDER THE CONTRACT ARE LIMITED Freeman is responsible for the satisfactory performance of only those services which it directly provides under this Contract Freeman shall not be responsible for the performance of individuals of firms who are not under the direct supervision or control of Freeman Freeman shall not be responsible for events or causes of loss delay or damage beyond its reasonable control including by way of illustration only and not as a limitation on the breadth of this clause strike lockout work slowdown or stoppage power
95. ts FREEMAN reserves the right to charge EXHIBITOR for the difference between the EXHIBITOR S estimate of charges and the actual charges incurred by EXHIBITOR or for any charges that FREEMAN may be obligated to pay on behalf of EXHIBITOR including without limitation any shipping charges If EXHIBITOR provides a credit card for payment and charges are rejected by the EXHIBITOR S credit card company for any reason FREEMAN hereby provides notice that it reserves the right and EXHIBITOR authorizes FREEMAN to continue to attempt to secure payment through that credit card for as long as unpaid balances remain on the EXHIBITOR S account LABOR UNDER THE SUPERVISION OF EXHIBITOR RESPONSIBILITIES EXHIBITOR shall be responsible for the performance of labor provided under this option It is the responsibility of EXHIBITOR to supervise labor secured through FREEMAN in a reasonable manner as to prevent bodily injury and or property damage and also to direct them to work in a manner that is in compliance with FREEMAN S Safe Work Rules and or Federal State County and Local ordinances rules and or regulations including but not limited to Show or Facility Management rules and or regulations It is the responsibility of EXHIBITOR to check in with the Service Desk to pick up labor and to return to the Service Desk to release labor when the work is completed INDEMNIFICATION EXHIBITOR agrees to indemnify hold harmless and defend FREEMAN from and against any a
96. ur cost effective solutions superior customer service and all inclusive pricing you will find Freeman Exhibit Transportation to be reputable reliable and convenient Our transportation experts have the ability to quickly respond to changes when necessary and are available to assist you with all of your show requirements As the official service contractor Freeman partners with you and with decision makers at show site making it easier for you to transport your exhibit to any location Some of the benefits of working with Freeman Exhibit Transportation include Guaranteed all inclusive pricing with no additional fees for pickups and deliveries including weekend and night service One convenient invoice with all your Freeman show services On site transportation experts are available before during and after the show Customer service seven days a week offering complete shipment visibility and expert oversight questions For more information regarding our services rates shipment deadlines documentation requirements ordering and the terms and conditions of our service offerings please visit www freemanco com Continental U S Exhibitors Contact our exhibit transportation experts at 800 995 3579 or via email at exhibit transportationQfreemanco com International Exhibitors Contact our exhibit transportation experts at 1 817 607 5183 or via email at international freight treemanco com 12 12 53593 online
97. urned to your booth Freeman supervised jobs will be completed at our discretion prior to show opening and before the hall must be cleared Please include setup plan photo special instructions amp inbound shipping information with this order INSTALLATION LABOR Freeman Supervised Labor Please complete the reverse side of this form Installation of your exhibit will be completed at our discretion prior to show opening The charge for this service is 30 of the total installation labor bill with a minimum of 45 00 Emergency contact Phone Number Exhibitor Supervised Labor Supervisor must check in at Service Desk to pick up labor Supervisor will be Phone Number Date otart No of People Approx Hrs Total Hrs Hourly Rate Estimated Time per Person Total Cost 5 5 5 ______ 25 _____ GS Freeman Supervision 30 45 00 Tax 6 596 Total Installation DISMANTLE LABOR L Freeman Supervised Labor Please complete the reverse side of this form Freeman is not responsible for product or literature that is not properly packed and labeled by exhibitor The charge for this service is 30 of the total dismantle labor bill with a minimum of 45 00 Emergency contact Phone Number Exhibitor Supervised Labor Supervisor must check at Service Desk to pick up labor Supervisor will be Phone Number Date otart No of People Approx Hrs Total Hrs Hourly Rate Est
98. vice Request and Shipping Instructions if the goods were at that temperature when loaded into the container and if the temperature controls were properly set when the container was loaded 6 REFUSED SHIPMENTS If the Consignee refuses a shipment tendered for delivery or if Freeman is unable to deliver a shipment because of fault or mistake of Freeman Freeman s liability shall then become that of a warehouseman a Freeman shall promptly attempt to provide notice by telephonic electronic or written communication as provided on the face of these shipping instructions if so indicated to Shipper or the party if any designated in these instructions to receive notice b Storage charges if applicable shall start no sooner than the next business day following the attempted notification Storage may be at Freeman s option in any location that provides reasonable protection against loss or damage Freeman may place the shipment in public storage at the owner s expense and without liability to Freeman c If Freeman does not receive disposition instructions within 48 hours of the time of Freeman s attempted first notification Freeman will attempt to issue a second and final confirmed notification Such notice shall advise that if Freeman does not receive disposition instructions within 10 days of that notification Freeman may offer the shipment for sale at a public auction and Freeman has the right to offer the shipment for sale The amount o
99. wired Internet drop Exhibitors are T E E Millennium responsible for ordering and paying for all hard wired Internet connections 1 Technology Group Rogn Homse RESORTS EXHIBITOR PRE ORDER TECHNOLOGY FORM ALL ORDERS MUST BE RECEIVED A MINIMUM OF 14 DAYS PRIOR TO EVENT S START DATE TO RECEIVE PRE ORDER PRICING Event 2015 Genitourinary Cancer Symposium Install Date and Time On Site Contact Booth Name and Removal Date and Time On Site Contact Cell SHARED WIRELESS INTERNET Daily Daily Prices are per booth per day Connections Pre Order Days Total capped at a maximum speed of 1Mbps Rate Rack Rate 300 S WIRED INTERNET Daily Dail DEDICATED BANDWIDTH Pre Order pad Days Total Prices are per booth per day using private Rate Rack Rate IP addresses 1Mbps Dedicated Connection 80 4900 1 54Mbps Dedicated Connection 1200 3Mbps Dedicated Connection 2100 2250 5Mbps Dedicated Connection 3000 320 10Mbps Dedicated Connection 400 4250 PLEASE NOTE THE FOLLOWING Static IP One Time Fee 150 each Dedicated bandwidth recommended for VOIP video streaming or video conferencing Add Wireless Access to Dedicated 150 250 No additional devices access points routers switches hubs etc are allowed without Bandwidth One Time Fee 4 6 Wireless Connections 450 550 5600 700 750 00 For more than 15 wireless users
100. working day Dismantling When scheduling dismantling labor be sure to allow time for empty containers to be returned to the booth after the close of your show Start time is guaranteed only when labor is requested for the start of the working day questions For questions and assistance with labor estimates call customer service at the number listed on Quick Facts For fast easy ordering visit us at www treemanco com 12 11 48854 R E E N Back to Contents FREEMAN 2200 Consulate Drive Orlando FL 32837 INCLUDE THE FREEMAN METHOD OF 407 816 7900 Fax 469 621 5605 PAYMENT FORM WITH YOUR ORDER FreemanOrlandoES freemanco com NAME OF SHOW 2015 GENITOURINARY CANCERS SYMPOSIUM FEBRUARY 26 27 2015 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 407 816 7900 to speak with one of our experts Let Freeman OnLine estimate your material handling charges for you Log on to www myfreemanonline com select your show and click on Estimate My Material Handling Costs From Freeman OnLine you can print extra shipping labels get tips on how to package your freight and much more MATERIAL HANDLING SERVICES CRATED Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required SPECIAL HANDLING Material delivered by a carrier in such a manner that it requires additional handling such as

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