show kit - The National Association of Church Business Administration
Contents
1. 130 100 20 120 120 120 50 50 300 200 100 100 150 150 150 150 FALL 2014 THROUGH SUMMER 2015 number of double page ads number of full page ads number of 2 3 page ads number of 1 2 page ads number of 1 3 page ads number of 4 color ads AD IN CONFERENCE NOTEBOOK Tabbed divider Full page Half page 4 color ENHANCED LISTING IN ULTIMATE SUPPLIERS GUIDE MISCELLANEOUS TCN Web homepage splash ad Submission of publishable Ledger article 100 70 50 40 30 130 60 30 20 30 100 200 20 Registrations for two 2 individuals per booth including two sets of meal tickets for the meals taking place during the show the Monday opening dinner Tuesday lunch and Wednesday lunch Please note We must have the names of the persons working in your booth by June 12 2015 Name badges created prior to the show are complimentary but there will be a fee of 10 for each name badge that we must create on site e Two refreshment breaks e One conference notebook per contracted company e 10 discount on advertising in the conference app or notebook if 200 deposit paid by July 16 2014 e Names and addresses of conference attendees email addresses if you purchase lead retrieval service through our conference mobile app e Spacious 10 x 10 booth space professionally draped on the back and sides e One 6 draped table e One 7 x 44 identification sign with your company name e Two side chairs e One wasteb2. Any food and beverage distribut ed must be arranged through the facility where the Exposition is held Exhibitors and their representatives shall at all times conduct themselves in a professional manner and shall not disparage or libel fellow exhibiting compa nies member companies TCN or the employees of aforementioned organizations and Exhibitor expressly waives any if any First Amendment right of free speech to the contrary or engage in other activities detrimental to the event If exhibitors do engage in such conduct TCN reserves the right to cancel the Exhibitor s space without further notice and without obligation to refund moneys previously paid and to re sell exhibit space assigned TCN further re serves the right to reject Exhibitor s application to exhibit in future shows of TCN Protection of Exhibit Facility and Liability Exhibitor shall at its expense promptly pay for or repair any and all damage to the exhibit facility booth equipment or the property of others caused by the Exhibitor or any of its employees agents contractors or representatives This Agreement shall not constitute or be considered a partnership employer employee relationship joint venture or agency between TCN and Exhibitor EXHIBITOR HEREBY AGREES TO SHALL AND DOES INDEMNIFY RE LEASE HOLD HARMLESS AND DEFEND TCN AND ITS AGENTS AND EMPLOYEES collectively TCN for this provision FROM AND AGAINST ANY AND ALL LIABILITY RESPONSIBILITY LOSS DAM
3. delivery receipt and storage of such materials and empty crates Such arrangements may be made through the Official Drayer and Exhibitor shall in any event provide the Official Drayer with copies of all bills of lading All shipments and deliveries to the Exposition shall be prepaid Exhibitor shall not incur any obligation to the Official Drayer merely by reason of providing copies of any bills of lading hereun der Exhibitor Operation and Conduct A EXHIBITORS MAY NOT SCHEDULE PRIVATE FUNCTIONS OR EVENTS WHICH CONFLICT WITH OFFICIALLY SCHEDULED TCN EVENTS B The use of live animals is prohibited in the Exposition C The use of objectionable amplifying or lighting equipment is prohibited D Exhibitors may not use strolling entertainment nor distribute samples magazines or advertising materials in any area outside of their booth E It is the Exhibitor s responsi bility to ensure that models and or artisans appearance and dress will not be offensive to modest tastes Furthermore artisans and models are not permit ted to perform or appear outside of the contracted booth space during show hours F Food and beverage may be dispensed from Exhibitor s booth within the following guidelines i Exhibitor must obtain written approval from TCN ii Distribution area must be kept clean and attractive ili All attendees must have the opportunity to sample iv Cooking may not take place in the booth without prior written approval from TCN vi
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5. Exhibit Space Occupancy ANY EXHIBITOR THAT FAILS TO OCCUPY ITS EXHIBIT SPACE BY THE END OF PUBLISHED SET UP HOURS LEAVES THE EXHIBIT SPACE UNATTENDED DURING EXPOSITION HOURS OR BEGINS DISMANTLING OF EXHIBIT SPACE PRIOR TO THE CLOSE OF THE EXPOSITION BY TCN MAY FORFEIT ITS RIGHT TO THE EXHIBIT SPACE AND ITS ELIGIBILITY TO EXHIBIT AT FUTURE TCN EVENTS Cancellation Policy All booth cancellations must be received in writing email acceptable no telephone cancellations will be honored For cancellations received by April 1 2015 the booth fee less 300 per booth nonrefundable charge will be returned from April 2 to May 1 booth fees less 600 deposit per booth will be re turned Cancellations received after May 1 2015 will forfeit full payment TCN retains the right to resell any booth space cancelled by Exhibitors and re tain the proceeds for TCN s own account Downsizing of Space by Exhibitor All requests for reduction of exhibit space must be in writing and shall become effective upon receipt by TCN A fee of 20 of the difference in the cost between the originally assigned exhibit space and the cost of the reduced exhibit space requested will be charged through April 1 2015 From April 2 through May 1 a fee of 50 of the difference in cost between the originally assigned exhibit space and the cost of the reduced exhibit space requested will be charged Commencing May 2 2015 exhibitors requesting reduction in space will receive no refund f
6. GES Lo gistics Exhibitors should ship to the advance warehouse address starting up to 30 days in advance of our trade show Bobby Hancock left of CORD Inc receives the Distinguished Exhibitor Service Award in 2012 from TCN s CEO Simeon May Advertising in the conference notebook is available This is another way to keep your service or product before the con ferees long after the conference ends The notebook is distributed to all regis tered attendees If you do not handle advertising for your company please give this information to the person re sponsible for advertising e Rates The advertising rates are giv en on the exhibit contract e There is a 10 discount on advertis ing in the conference notebook if 200 deposit paid by July 16 2014 e Due date Ads must be received by May 15 2015 e Production notes Digital files are required for all ads and can be deliv ered on disk or via Internet Please see the Exhibit Booth and Adver tising Contract for more information or visit our Web site at www thechurchnetwork com pages advertising aspx for detailed production specifications AD MEASUREMENTS DIVIDER PAGE Bleed 5 3 4 x 8 3 4 Trim 5 1 2 x 8 1 2 Live Area 4 1 2 x 7 3 4 FULL PAGE Bleed 5 3 4 x 8 3 4 Trim 5 1 2 x 8 1 2 Live Area 4 1 2 x 7 3 4 FULL PAGE NON BLEED Trim 5 1 2 x 8 1 2 Live Ar
7. exhibitor until such time as TCN has returned to exhibitor notification of space assigned Any withdrawal of this application by exhibitor prior to the dates herein indicated will result in the respective forfeiture of monies and neither party shall thereafter have any further responsibility to the other with respect to this contract have read the Terms and Conditions Agreed to Date Signature of Authorized Representative of Company Requesting Exhibit Space Amount from either line 15 or 16 Check Enc O Visa O MasterCard Discover O American Express Card CVC code Exp Date Exact Name s on Card Credit card billing address Return to The Church Network TEL 972 699 7555 100 N Central Expy Ste 914 FAX 972 699 7617 Richardson TX 75080 5326 www thechurchnetwork com Page 2 revised 3 24 15 SNOILVOO1 SNOISNAWNIG TY OL SLSIIVIOAdS SONSIWAdXS WEOID 30 LNASNOOD NALLIYM 54 LNOHLIM ALMOWv4 AHL LOAdSNI ATIVOISAHd OL YOLIGIHXS ALMIGISNOdS3Y ASIMYSHLO YO ONIGYOOSY ONIADODOLOHd TWOINVHOAN OINONLOA1A 3105 JHL SI NV 30 3OVSN YO NOLLONYLSNOD IHL L6ZL VLZLE Gessouusl O IAUSEN SAUA puel Aido 0082 ANY WHOJ GALLINSNVYL NI SI ALMOVA 40 SLNANOdWOD WaYNLOSLIHOYV ANY NI 32 00 3d NOLWOMENd SIHL 40 LYWd ON XIH10 YO SAL
8. s booth in the location requested by Exhibitor and to provide physical separation of the booth from the booths of the Exhibitor s competitors Notwithstanding the above TCN reserves the right to change the floor plan or to change the location as signed to Exhibitor at any time as it may in its sole discretion deem necessary for the best interest of the Exposition TCN has the final say in the assign ment of booth space Exhibitor shall not sublet all or any part of the booth or any equipment provided by TCN nor shall Exhibitor assign this Agreement in whole or in part without written notice to and approval from TCN Exhibitor Representation Each booth includes the complimentary registration of two exhibitors individuals There is a registration fee of 190 for each additional person over two people per booth Each registration includes a set of meal tickets for the Monday opening Tuesday lunch and Wednesday lunch The deadline for regis tering the individuals working in your booth is June 12 2015 Each Exhibitor representative must be registered to participate in the Exposition Name badges created prior to the show are complimentary but there will be a fee of 10 for each name badge that we must create on site The additional regis trations of individuals at 160 per person are transferable at no charge There will be a 80 cancellation charge if received in writing by June 12 2015 Cancellations after June 12 will forfeit the full payment
9. speed wireless internet access fitness facility access two bot tles of water daily daily newspaper and more We are excited to return for the third time to the beautiful Gaylord Opryland The Gaylord Hotels are now under the management of Marriott International you can earn and use Marriott Re wards points The Gaylord Opryland offers guests all the excitement and energy of Music City under one spectacular roof Beneath their climate controlled signature glass atriums and nestled in a bend of the me andering Cumberland River is an ex traordinary selection of dining shopping and recreation options that create the perfect setting for a complete getaway Enjoy 9 amazing acres of indoor gar dens cascading waterfalls and indoor river with their very own Delta flatboat Within this lush landscape you will discover remodeled guest rooms and suites a completely redesigned Cas cades lobby It is critically important for all partic ipants in our conference to stay at the Gaylord Opryland and fill our room block As an incentive TCN will pro vide a 50 per night credit against your room bill at checkout for up to three nights or a total of 150 IMPORTANT DATES October 31 2014 February 28 2015 May 1 2015 Deadline to apply for Exhibitor Workshop Deadline for booth assignment point system 100 cancellation fees apply to cancellations received after this date May 15 2015 Deadline for submission of ad
10. AGE COST OR EXPENSE OF ANY KIND WHATSOEVER INCLUDING INTEREST AND ATTORNEY S FEES WHICH TCN MAY INCUR SUFFER BE PUT TO PAY OR BE REQUIRED TO PAY RELATING TO OR ARISING FROM ANY INTENTIONAL OR NEGLIGENT ACT OR OMISSION BY EXHIBITOR OR ANY OF ITS EMPLOYEES REPRESENTATIVES OR AGENTS collectively EXHIBITOR for this provision TO THE FULLEST EXTENT PERMITTED BY LAW EXHIBITOR RELEASES FROM ALL LIABILITY DAMAGES CLAIMS CAUSES OF ACTION AND EXPENSES INCLUDING ATTORNEY S FEES THAT MAY BE INCURRED BY EXHIBITOR AND THAT ARISE FROM OR RELATE TO EXHIBITOR S PARTICIPATION IN THE TRADE SHOW ACTIVITIES AND OR ANY ACT OMISSION NEGLIGENCE OR COM PARATIVE FAULT OF TCN IN NO EVENT SHALL TCN BE LIABLE TO EXHIBITOR FOR INDIRECT INCIDENTAL CONSEQUENTIAL OR LOST PROFIT DAMAGES Security TCN will provide limited guard service over the days of the Exposition normally after hours and will exercise reasonable care with respect to the protection of the Exhibitor s materials and display Beyond this TCN the Exposition facility or any officer or employee thereof will not be responsible for the safety of the property or the Exhibitor or its agents and employees from theft damage by fire accident or any other cause Exhibitor is required to provide all insur ance and or policy riders to cover all booth contents Exhibiting Codes and Agreements Exhibitor hereby agrees to be bound by all exposition rules and regulations outlined here
11. BIT GUIDELINES ae a oe EXHIBIT BOOTH FEE STRUCTURE vA tm Please refer to the Exhibit Booth amp Advertising Contract enclosed with this CHURCH Don t Go It a brochure for the booth fee pricing struc ture A deposit of 600 per booth is required to reserve your booth space The remainder of the fee is due by April 30 2015 Booths cannot be as 100 North Central Expy Suite 914 signed without a signed contract and See Re eg the 600 per booth deposit If register www thechurchnetwork com 800 898 8085 972 699 7555 972 699 7617 2S Zs gt NS S ing after April 30 full payment is due with your contract Your booth fee in 93 cludes Page 2 BOOTH ASSIGNMENT POINT SYSTEM CONFERENCE Booths Tuesday Keynote Session Tuesday Refreshment Break Wednesday Keynote Session Wednesday Refreshment Break Thursday Keynote Session Thursday Luncheon Thursday Refreshment Break CCA Reception Sponsorship Workshop Sesson per workshop Ad inside front cover of notebook Ad inside back cover of notebook Ad on back of notebook Business Members of TCN Donation of television Exhibited 7 or more years Exhibited 4 6 years Exhibited 1 3 years Hotel In Room Video Hotel Key Card Sponsor Meeting Room Signage Sponsor Name Badge Sponsor Tote Bag Sponsor AD S INLEDGER 100 500 130 450 130 300 250
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13. Nashville print Title email Phone Other representatives attending Nashville 2015 Names due June 12 2015 Each name badge that must be created on site will cost 10 Veal Amal Information to be published in conference mobile app Please print or type Name of Sales Contact print Title Address Phone City State Zip email Website 25 word description of business service or product Exhibitor Product Service Category Designate no more than two product service categories Accounting Auditing Facility Mgmt Maintenance Office Equip Supplies Advt Specialties Promo Products Financial Institutions Services Playground Recreation Architects Food Service Printing Publications Audio Visual Services Products Fundraising Stewardship Risk Management Background Checks ___ Furniture Flooring Roofing Stained Glass Church Management Systems ____ Group Purchasing Co Op Technology all types Columbariums Urns Human Resources Staffing Transportation Construction Restoration Buildings Insurance ____ Web Internet Services Consulting Counseling Coaching Legal Services Other Educational Services Distance Learning Marketing Employee Benefit Programs Offering Envelopes Booth numbers requested subject to point system Exhibit Booth Selection The reservation of booth space is on a first come first served basis The assignment of booth space will be in accordance with the point system as described in the
14. THE CHURCH NETWORK NATIONAL OPPORTUNITY CONFERENCE 59TH NATIONAL CONFERENCE NASHVILLE 2015 In 2015 hundreds of church administrative leaders from across America will convene to experience The Church Network s formerly NACBA 59th National Conference to be held in the Gaylord Opryland Resort and Convention Center WORKSHOPS More than 80 relevant well presented workshops include such subjects as administration church marketing and publishing finance and stewardship legal and tax human resources and technology This year you can sponsor workshops see page 5 You may also apply to conduct an exhibitor workshop see page 3 ENVIRONMENT AND EXPERIENCE National conference is a time for church administrative leaders to relax and refresh to renew and build new friendships to be challenged by renowned keynote speakers and to gain information about products and services This environment 2015 Trade Show conference app notebook sponsorships is a big advertis ing opportunity 2015 TRADE SHOW More than 100 suppliers of products and services will exhibit at the conference representing accounting and auditing services architects calendaring and scheduling software church directories church management services software construction companies flooring investment and lending institutions Internet consult ing leadership training marketing software property liability insurance and more ee T EXHI
15. asket Additional items such as electricity Internet connections and additional fur nishings must be purchased separately via the decorator REGISTRATION OF EXHIBITORS Each booth includes the complimentary registration of two individuals There is a registration fee of 190 for each additional person over two people per booth Each registration includes a set of meal tickets for the Monday opening dinner Tuesday lunch and Wednesday lunch Deadline for registering the individuals working in your booth is June 12 2015 For example if you plan to purchase two booth spaces and have five individuals the registration of four individuals is included in the cost of your booths but you must pay 190 for the fifth person All five persons will have tickets to the three meals taking place during the trade show SPACE ALLOCATIONS The reservation of booth space is on a first come first served basis however booth space will be assigned in accordance with the point system as shown in the sidebar to the left This point system has been designed to reward those companies that provide the greatest amount of support to the ministry of The Church Network TCN Points will be earned through February 28 2015 after which time booth assignments will be made TCN reserves the right to shift space at any time if in TCN s sole judg ment it becomes necessary to do so TCN reserves the right to make modifications to the published floor plan as may be necessar
16. eZ ce Zev EZE T 0 0 qe _ 500 tzOL 506 126 528 8 GZL vey Gze T T T T 10 928 z R zo 929 a azr Zee z 6207 a 828 par 91807 629 92 829 45 622 ezl 2 2211 Q 8 eeo cee M eco 9 EEG 5 NY U GEO Yeol 566 6 Gee veS GEZ veZ seg veg Seg i AWA Nv vi NN s s a 2 SOVEOLS 39 18 5 20 ONICVOT 21 435 m m Z 0091 8 9801 E Ms Ao mg S3 JOldaSsS SAD PLOZ OL Z0 Jo se s90eds yooq Aelg Terms and Conditions Rules and Regulations The terms Exposition Expo Trade Show and Exhibit Show are interchangeable and refer to the 59th TCN National Conference scheduled to be held in Nashville Tennessee from July 13 15 2015 at the Gaylord Opryland Resort amp Convention Center The Exposition is owned produced and man aged by The National Association of Church Business Administration NACBA doing business as The Church Network TCN The term Exhibitor refers to the organization or person or any of its officers directors shareholders employees contractors agents or representatives that applied for exhibit space rental and agreed to enter into this agreement The Exhibit Booth and Advertising Con
17. ea 4 1 2 x 7 3 4 HALF PAGE HORIZONTAL 4 1 2 x 3 13 16 SPONSORSHIPS PLATINUM GENERAL SESSION 9 000 14 000 Two Exhibit Booths Up to Six Exhibitors Individuals Recognition as sponsor in general session SOLD Platform time to address attendees Advertisement in tote bag provided by exhibitor Advertisement on notebook tabbed divider facing that day s schedule Recognition as major sponsor in promotions amp on website Recognition as sponsor in daily conference newsletter Article in daily conference newsletter provided by exhibitor Logo displayed on screen 1 general session One Exhibitor Workshop provided that exhibitor meets all qualifications and deadlines as outlined on page 3 GOLD REFRESHMENT BREAK 6 000 One Exhibit Booth Up to Two Exhibitors Individuals Printed advertisement in tote bag SOLD Announced as sponsor in general session y Uuu Recognition as sponsor in daily conference newsletter y Recognition as major sponsor in promotions amp on website y Acknowledgement sign in break area GOLD TOTE BAG SPONSOR 7 000 Recognition as sponsor in promotions amp on website gt Printed advertisement in tote bag exhibitor provided GOLD ROOMS SIGNAGE SPONSOR 6 000 Recognition as sponsor in promotions amp on website gt Printed advertisement in tote bag exhibitor provided GOLD HOTEL KEY CARDS 6 000 Recognition as sponsor
18. exhibit show brochure TCN reserves the right to shift space at any time if in TCN s sole judgment it becomes necessary to do so reserves the right make modifications to the published floor plan as may be necessary TCN has the final say in the assignment of booth space 50 per night off hotel bill for up to 150 when staying at Gaylord Opryland The Church Network room rate is 187 plus 15 resort fee plus taxes however there is a 50 per night credit back to your room bill at check out up to 150 when staying in the Opryland For this rate call 1 615 889 1000 or go through www thechurchnetwork com to make reservations TCN pricing cut off date June 22 2015 Page 1 Deposit Deposit Deposit Paid Paid Paid on or Post Post before marked marked Fill in dollar amounts 7 15 14 2 28 15 after 2 28 15 and number of booths First Booth TCN Business Member 1 425 1 475 1 525 1 Regular Rate 1 725 1 775 1 825 Additional Booths 1 300 1 350 1 400 X booth s 2 Prime Spaces additional cost for spaces near the entrance or food service 125 x booth s 3 Additional Personnel Registrations fee per person for over two people per booth 190 x person s 4 Lead Scanning and Retrieval with conference mobile app 300 per company 5 Sponsorships see listing in brochure 6 Conference Notebook Advertising Ten percent discou
19. in promotions amp on website gt Printed advertisement in tote bag exhibitor provided GOLD NAME BADGE SPONSOR Recognition as sponsor in promotions amp on website gt Printed advertisement in tote bag exhibitor provided OTHER OPPORTUNITIES FOR INCREASED VISIBILITY 99 4 000 SILVER SPONSOR THE CHAPTER LEADERS BREAKFAST Recognition as sponsor in promotions amp on website 4 000 Brief time to address chapter leaders SILVER AD ON BACK OF NOTEBOOK Recognition as sponsor in promotions amp on website 3 500 SILVER CERTIFIED CHURCH ADMINISTRATORS SPONSORSHIP 2 000 Acknowledgement sign in CCA reception area amp CCA Lounge Recognition as sponsor in daily conference newsletter SILVER HOTEL ROOM DROP INSERT COST 1 500 SILVER HOTEL IN ROOM VIDEO COST 1 500 OTHER SPONSORSHIP OPPORTUNITIES ADVERTISEMENT IN TOTE BAG exhibitor provided 800 WORKSHOP SESSION Introduce workshop speaker 300 PER WORKSHOP Distribute advertisements in workshop MOBILE APP SPONSORSHIP OPPORTUNITIES SPONSORED APP SECTION 500 LEAD RETRIEVAL SERVICE INCLUDES CUSTOM BADGE 300 see TCN Lead Retrieval Scanning Guide PROMOTED POSTS 199 PUSH NOTIFICATIONS 99 CONFERENCE HOTEL GAYLORD OPRYLAND RESORT AND CONVENTION CENTER Nashville Tennessee Room Rate net 152 plus taxes 187 plus 15 resort fee less a 50 per night credit The resort fee includes in room high
20. in the exhibit show brochure and in the Exhibitor Service Kit and any additional rules regulations and information as may be adopted by TCN Exhibitor further agrees to adhere to and be bound by i all applicable fire utility and building codes and regulations of the facility where the exposition is held ii any rules or regulations of said facility iii the terms of all leases and agreements between TCN and the managers or owners of said facility iv the terms of any and all leases and agreements between TCN and any other party relating to the Exposition and all Federal State and local laws codes ordinances and rules If any provision in these Terms and Conditions or the rules and regulations referred to herein is held to be invalid illegal or unenforceable in any respect the invalidity illegality or unenforceability shall not affect any other provision rule or regulation and the Terms and Conditions shall be construed as if the invalid illegal or unenforceable provision had not been included Governing Law Venue These Terms and Conditions shall be governed by the laws of the state of Texas without regard to conflicts of law provisions All disputes between Exhibi tor and TCN and relating to or arising from these Terms and Conditions shall be decided by a state or federal court located in Dallas Dallas County Texas and all parties consent to the jurisdiction of such courts provided however that as a condition to filing an
21. ive those exhibitors who are selected an opportunity to pre sent in more detail how their product and or services will help enhance the admin istration of the church The time frame for the workshop is one hour and forty five minutes The intent of the presentation is not just to promote an exhibitor s products and services but also to present content based training that is practical and applica ble to a local setting EXHIBIT HALL DECORATOR The official show contractor is Global Experience Specialists GES GES will e mail all confirmed exhibitors a link to their online ordering site Expresso around May 1 2015 or you may access via www ges com The kit will contain all the necessary order forms and rates for services you may require from GES the host facility or ancillary vendors It is the exhibitor s responsibility to read and understand all rules regulations and deadlines contained with the exhibitor service manual GES NATIONAL SERVICENTER 7000 Lindell Rd Las Vegas NV 89118 4702 Phone 800 475 2098 Fax 866 329 1437 Contact us online www ges com chat SHIPPING You may use the carrier of your choice however use GES Logistics for your in bound and out bound show shipping and receive a 10 discount on material handling charges Get a quote at logisticsquote ges com ADVANCE SHIPPING ADDRESS Your Company Name and Booth C O UPS Freight 45 Teledyne LaVergne TN 37086 Shipping company for GES is
22. nt if 200 deposit paid at conference Inside Front Cover 1 125 1 250 1 250 Front Side of First Tabbed Divider Page 1 125 1 250 1 250 Inside Back Cover 1 035 1 150 1 150 7 Tabbed Divider Page 945 1 050 1 050 Full Page 720 800 800 Half Page 585 650 650 Please note that all ads will be black amp white except back cover unless color below is purchased Four Color additional 585 650 650 8 Total conference fees add lines 1 8 9 Deposits due with signed contract Booth Deposit 600 x booth s 10 Advertising Deposit 200 Total deposits add lines 10 11 12 Business Member Dues 22 If someone in your company holds a Business Membership 280 for first member 13 in TCN your company is eligible for the reduced rates 135 ____ additional member s 14 Names Total dues add lines 13 14 15 Subtotal of conference fees and dues line 9 plus line 15 16 Subtotal of all deposits and dues THIS AMOUNT DUE WITH CONTRACT line 12 plus line 15 17 If registering after April 30 pay full amount due not just the deposit Remaining Balance Due by April 30 2015 line 16 minus line 17 Agreement In making application exhibitor agrees to exhibit under and comply with those rules and regulations as written in this contract and in the accompanying exhibit show brochure which are hereby made a part of this contract This application shall constitute a non revocable offer by
23. ons of individuals at 190 per person are transferable at no charge There will be a 75 cancellation charge if received in writing by June 12 2015 Cancellations after June 12 will forfeit the full payment PRIZE DRAWINGS Who doesn t like to win a prize Our attendees certainly enjoy it Conducting prize drawings in your exhibit booth for something of real value is a great way to encour age traffic to your booth and creates good public relations for your company You will need to be prepared with entry forms or plan to collect business cards for your drawings If you are giving away a large item such as a television you will need to make arrangements to have your item shipped to the winner BOOTH DISCOUNT FOR TCN BUSINESS MEMBERS Business Members of TCN receive a 300 discount off the price of booth space See chart on Exhibit Booth Contract EXHIBITOR WORKSHOPS a growing commitment to our members and exhibitors TCN will again offer an opportunity for exhibitor workshops to be presented at the 59th National Conference In order for exhibitors to be considered for an exhibitor workshop you must meet the following qualifications e person from the company must be a business member of TCN e You must have submitted a contract and a deposit to be a participant in the 2015 Trade Show by October 31 2014 e You must submit aCOMPLETED Call for Presentation Application form and proposal by October 31 2014 These workshops will g
24. or any difference in cost Furthermore show man agement has full authority to relocate any exhibitor after downsizing of space Cancellation or Postponement of Exposition In the event that the Exposition is postponed for any reason the performance of the parties under this Agreement shall be excused for such period of time as reasonably necessary after such occurrence to remedy the effects thereof and any event for the duration of such postponement In the event that such occurrence results in cancellation of the Exposition the obligations of the parties under this Agreement shall be automatically terminated and all payments made by Exhibitor under this Agreement shall be refunded to Exhibitor less a pro rata share of expenses actually incurred by TCN in connec tion with the Exposition Payment of Debts Exhibitors are required to make all payments for exhibit space as outlined in the Exhibit Booth and Advertising Contract Exhibitors are further responsible for ensuring that there are no outstanding debts owed by them to TCN If all payments and outstanding debts are not paid in full by April 30 2015 TCN retains the right to cancel the Exhibitor s space without further notice and without obligation to refund moneys previously paid and to re sell any exhibit space assigned Exhibitor Services Kit An Exhibitor Services Kit will be sent to the Exhibitor The Exhibitor Services Kit will include pertinent information regarding the Exposi
25. s for conference notebook May 30 2015 Deadline for submission of company description for conference mobile app June 12 2015 Deadline for registering the individuals working in your booth July 12 2015 1 00 p m 5 00 p m 8 00 a m 6 00 p m July 13 2015 Dedicated Attendee Hours 6 30 p m 9 30 p m July 14 2015 Dedicated Attendee Hours Dedicated Attendee Hours 2 45 p m 3 45 p m July 15 2015 Dedicated Attendee Hours Dedicated Attendee Hours 2 45 p m 3 45 p m 3 45 p m 10 00 p m 10 15 a m 4 00 p m 10 15 a m 1 00 p m 10 15 a m 3 45 p m 10 15 a m 1 00 p m Exhibitor Registration Exhibitor Registration and Setup Trade Show Opening Celebration and Dinner Exhibit Hall Open Dedicated Exhibit Hall Time for Attendees and Lunch Dedicated Exhibit Hall Time with Refreshment Break Exhibit Hall Open Dedicated Exhibit Hall Time for Attendees and Lunch Dedicated Exhibit Hall Time with Refreshment Break Exhibitor Move Out THE CHURCH NETWORK Don t Go It Alone The Church Network formerly the National Association of Church Business Administration Nashville Tennessee 2015 Exhibit Booth and Advertising Contract July 13 15 2015 Gaylord Opryland Hotel Nashville TN Company Organization Name Contact person for all show info print Title email Phone Address Fax City State Zip Primary contact on site in
26. tion including but not limited to additional rules and regulations display rules installation dismantle schedules registration information Official Contractor order forms and pricing shipping and drayage utilities and building services audio visual and additional visibility opportunities Arrangements of Exhibits Exhibitor agrees to abide by all exhibit display guidelines published in the Exhibitor Services Kit The Gaylord Opryland Convention Center exhibit hall is not carpeted and carpeting is not included in the booth fee In the area five feet forward from the rear of the booth display material may be placed up to a height not exceeding eight feet from the floor All exhibitors must remain within the confines of their own exhibit space and no exhibitor will be permitted to erect signs or display products in such a manner as to obstruct the view or disadvantageously affect the display of other exhibitors TCN shall have the right to demand modification of the appearance of dress of persons or mannequins used in conjunction with displays or demonstrations Exhibits not con forming to these specifications or which in design operation or otherwise are deemed objectionable by TCN in its sole discretion will be prohibited Handling and Storage TCN and the owners or managers of the facility where the exposition is to be held will not accept nor store display materials or empty crates and Exhibitor shall make its own arrangements for shipment
27. tract and the payment of exhibit space fees together will constitute a contract for the right to use exhibit space TCN reserves the right to reject any applications for space Space Rental All booths are 10 deep and 10 wide Each exhibiting company shall receive 8 high pipe and drape back wall 3 high pipe and drape side wall 7 x 44 identification sign one 6 draped table two side chairs one wastebasket a standard not enhanced listing in The Church Network Ultimate Guide to Church Suppliers a company listing and 25 word description in the conference notebook pre registered attendee list no email addresses post show attendee list on request and registrations for two 2 individuals per booth including two 2 sets of meal tickets for the meals taking place during the show the Monday opening Tuesday lunch and Wednesday lunch Please note The names of the persons working in your booth are due to TCN by June 12 2015 Name badges created prior to the show are complimentary but there will be a fee of 10 for each name badge that we must create on site Space Assignments The reservation of booth space not assignment of space is on a first come first served basis The assignment of booth space will be in accordance with the point system as described in the exhibit show brochure Points will be earned through February 28 2015 after which time booth assignments will be made TCN will use its best efforts to assign the Exhibitor
28. y TCN has the final say in the assign ment of booth space In the event no space is available you will be placed on a wait ing list Your deposit will be refunded if no space becomes available INSURANCE Certification of liability insurance MUST be provided Failure to provide such certif icate may result in denial of exhibition privileges and forfeiture of exhibit fees Send proof of insurance to the TCN national office INSTALLATION Installation begins at 8 00 a m on Monday July 13 2015 All exhibits must be show ready and aisles cleared no later than 6 00 p m No exceptions DISMANTLING Exhibits may be dismantled starting at 3 45 p m on Wednesday July 15 2015 It is absolutely imperative that you not start dismantling prior to 3 45 p m as our at tendees will still be in the hall until that time Any exhibitor that begins dismantling exhibit space prior to the close of the trade show can expect to forfeit significant points in the booth assignment point system for future exhibitions at the discretion of TCN CANCELLATION POLICY All booth cancellations must be received in writing email acceptable no telephone cancellations will be honored Cancellations received by April 1 2015 booth fee less 300 per booth nonrefundable charge will be returned from April 2 to May 1 booth fees less 600 deposit per booth will be returned Cancellations received after May 1 2015 will forfeit full payment The additional registrati
29. y judicial proceeding the dispute shall first be submitted to one half day of mediation in Dallas Dallas County Texas with a third party mediator and party representatives present in person BUILD RELATIONSHIPS WITH CHURCHES PURCHASERS Data obtained from 2014 attendee survey 48 are Primary purchasing decision makers a 44 are Strong influencers of purchasing decisions 5 Suggest recommend only 3 have no role in purchasing If you attended the Charlotte 2013 conference did you make a purchase as a result of attending TRADE SHOW 2013 43 of our attendees said YES While attending the Orlando 2014 conference did you make a purchase as a result of attending TRADE SHOW 2014 21 of our attendees said YES They made purchases on the trade show floor Do you expect your church to make any purchases as a result of attending TRADE SHOW 2014 50 of our attendees said YES Brochure updated 04 15 2015
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