Tender for Supply & Installation of Optical Emission
Contents
1. replacement of parts components shall be made available by the Institute to the supplier at the Institute s own expense The charges shall be paid to the firm in half yearly installments after satisfactory service In addition to quoting the charges for the AMC the bidder must also quote the charges for Comprehensive Maintenance Contract CMC for a period of two 2 years after the expiry of warranty guarantee The CMC charges should be quoted for labour as well as cost of any replacement parts component that may be required for keeping the equipment functional It is essential to quote the charges and terms amp conditions for the service contract tender not containing service contract charges shall be considered incomplete and shall be rejected In case supplier would failto repair or rectify the equipment during the warranty guarantee period Institute may employ or pay other person for the repairing of the equipment all the such damages loss and expenses shall be recoverable from the supplier Downtime During both warranty and service contract AMC CMC period not more than 5 downtime will be permissible For downtime exceeding 1 penalty equal to 1 365 of the 5 of the order value per day may be imposed Downtime will be counted from the date and time of the filing of complaint with in the business hours During the AMC the time taken by the Institute in providing the spares till the function of the of the unit wi2. Firm would ipso facto become liable for all acts of commission or omission on the part of original Foreign Principal as well as Indian Agent Change of Indian Agent In case the Foreign Principal changes in Indian Agent then it shall be obligatory for Foreign Principal to automatically transfers all the duties and obligations to the New Indian Agent failing which the Foreign Principal would ipso facto become liable for all acts of commission or omission on the part of New Indian Agent Force Majeure Any delay due to Force Majeure will not be attributable to the bidder Force Majeure events shall mean one or more of the following acts or events Acts of God or events beyond the reasonable control of the Affected Party which could not reasonably have been expected to occur exceptionally adverse weather conditions lightning earthquake cyclone flood volcanic eruption or fire or landslide Radioactive contamination or ionizing radiation Strikes or boycotts other than those involving the Supplier or its employees representatives or attributable to any act or omission of any of them interrupting supplies and services of the Project for a period exceeding a continuous period of 7 seven days An act of war whether declared or undeclared invasion armed conflict or act of foreign enemy blockade embargo riot insurrection terrorist or military action civil commotion or politically motivated sabotage which prevents rendering of supplies or s
3. No queries would be Page 2 of 22 acceptable after given timeline However the tender of the Bidders should be received as mentioned in appropriate manner by the stipulated due date At any time prior to the deadline of submission of bid Institute for any reason whether at its own initiative or in response of a clarification requested by a prospective tenderer modify the tender by amendment and it will be published on the website Technical bid s will be opened on March 13 2015at 04 00 PM in the Conference Hall Administrative Block of the Institute in the presence of the tenderer s or their authorized representative s who are present at the scheduled date and time Date and time of the opening of the financialbid s will be decided after the technical bid s have been evaluated by the Institute The financial bid s of only those tenderer s will be opened who qualifies the technical evaluation on the specified date and time The date time amp place of opening of the financial bid s will be intimated in due course of time In the event of the due date of receipt and opening of the tender being declared as a holiday for the Institute then due date of receipt opening of the tender will be the next working day at the same time The tenderer are requested to read the tender document carefully and ensure to compliance with all the instructions herein Non compliance of the instructions contained in this document may disqu
4. be placed for testing and dedicated calibration for wires from 1 mm to 10 mm is needed Spark stand ii Easily exchangeable spark stand plate rapid sample change facility Configuration An instrument shall be fully automated PC controlled multifunctional direct reading optical emission spectrometer based on latest advances in spectroscopy and CCD based technology for instant and direct metallurgical analysis of metal and alloy samples in solid form Optical system Shall have multiple optical systems with high dispersion Optical System shall have best possible spectral and pixel resolutions quantitative values to be mentioned ii iii Instrument shall have high resolution CCD multi detectors or combination of CCD amp PMT detectors Minimum 12 or more CCD detector required to cover entire working spectrum CCD detector shall have least 2000 pixels per CCD Detectors iv Detectors to cover complete range of UV and Visible spectrum Focal length i 300 mm or more Gratings i High resolutions grating of 2000 gr mm or better i Supplier shall provide the original analytical software and also a back up copy ii Required a User friendly software Software iii Preloaded antivirus with latest version along with licensed CD i Instrument to work between 10 deg to 30 deg C ii Drift free and stabilized against fluctuations in temperature Operating iii It is to be Shock mounted so that vibrations do not affec
5. bid is found without the demand drafts of earnest money deposit and tender fee will be rejected The Institute will not be liable to pay any interest on such an amount The earnest money deposit shall be forfeited if the tenderer withdraws its bid during the period of tender validity The earnest money deposit of the tenderer whose tender has been accepted will be returned on the submission of the performance security Earnest money deposit of the successful tenderer shall be forfeited if it refuses or neglects to execute the order or fails to furnish the required performance security within the time frame as specified by the Institute After the award of the contract to the successful tenderer the earnest money deposit of the unsuccessful tenderer s will be refunded within 30 days 3 Validity Quoted rates must be valid for a period of 180 days from the date of the closing of the tender The overall offer for the assignment and tenderer quoted price shall remain unchanged during the period of validity If the tenderer quotes the validity shorter than the required period the same will be treated as unresponsive and it may be rejected In case the tenderer withdraws modifies or changes his offer during the validity period the tender is liable to be rejected and the earnest money deposited shall be forfeited without assigning any reason thereof The tenderer should also be ready to extend the validity if required without changing an
6. must be enclosed in the envelope containing the technical bid Offer in the financial bid should be written in English and price should be written in both figures and words The offer should be typed or written in ink pen or ball pen Use of pencil will be ignored All the pages of the Technical Financial Bid shall be page numbered and all the relevant supporting documents as required must be enclosed Envelope of technical bid amp financial bid should be individually sealed and then placed in a third envelope to be sealed and superscribed with tender number due date of submission and address to Officer in charge Stores amp Purchase Section Indian Institute of Technology Jodhpur Old Residency Road Ratanada Jodhpur 342011 Rajasthan Sealed tender should reach the Institute latest by March 13 2015 by 03 00 PM Tender s received beyond the last date of submission will be rejected No tender will be entertained by E mail or FAX Pre bid meeting is scheduled on March 3 2015 at 3 30 PM in the Conference room Administrative Block IIT Jodhpur The prospective tenderer s are requested to attend the pre bid meeting on scheduled date and time Technical specifications Warranty Terms amp Conditions or any other query related to this tender shall be opened for discussion for wider competition and competitive prices The Pre bid queries to be submitted on or before March 3 2015 before 11 00 AM on the above given email id
7. 11 12 Award of Contract After due evaluation of the financial bid s the Institute will award the contract to the lowest evaluatedresponsive tenderer hereinafter referred to as the Supplier Performance Security After the award of work the supplier shall be required to submit the performance security in the form of irrevocable bank guarantee in the prescribed format Annexure V issued by any Nationalised Scheduled Bank or Fixed Deposit Receipt for an amount equal to the 10 of order value and it will be kept valid for a period of 60 days beyond the date of completion of warranty period Warranty Period will be commenced from the date of the installation of the supplied item Hence be careful at the time of calculation of the validity date of Performance Bank Guarantee On expiry of the warranty period the supplier will have to submit the fresh performance security for AMC CMC period if the Institute goes for maintenance contract The fresh performance security to cover the service contract shall be submitted atleast one month before the expiry of previous performance security and it shall be 5 of the order value and it will be valid for period of maintenance contract period plus 60 days Performance Security will be returned after completion all the contractual obligations Payment Term I 80 payment of the total order value shall be released against receipt of the goods at the Institute premises on the s
8. E OF GUARANTEE WARRANTY on letter head I We certify that the guarantee warranty shall be given for a period of two 02 years starting from the date of the satisfactory installation commissioning and handing over of the equipment and the work completed under the contract During the guarantee warranty period I we shall provide the after sale service and the replacement of defective or any part s of the equipment or rectification of defects of work of the equipment will be free of cost The replacement of the parts shall be arranged by us at our own cost and responsibility We undertake that the above guarantee warranty shall begin only from the date of handing over of the equipment The benefit of change in dates of the guarantee warranty period shall be in the interest of the user your organization During the warranty period we shall provide atleast2 preventive maintenance visits per year Uptime Guarantee During the guarantee warranty period we will be responsible to maintain the equipment including all the accessories in the satisfactory faultless working conditions for a period 347 days i e 95 uptime in a block of 365 days e All complaints will be attended by us within 4 working days of receipt of the complaint in our office e In case there is delay of more than 4 days in attending the complaint from our side then the Institute can count the number of days in excess of the permissible response time in th
9. Tender for Supply amp Installation of Optical Emission Spectrometer at Indian Institute of Technology Jodhpur NIT No gt IITJ SPS ENERGY 1 1 D 2014 15 106 NIT Issue Date 18 February 2015 Pre bid meeting 03 March 2015 by 03 00 PM Last Date of Submission 13 March 2015 by 03 00 PM I serra ferry I Indian Institute of Technology Jodhpur Old Residency Road Ratanada Jodhpur 342011 Rajasthan Telefax 0291 2449011 email sps 1itj ac in Notice Inviting Tender Indian Institute of Technology IIT Jodhpur Rajasthan hereinafter referred to as the Institute an Educational Institute of National Importance invites sealed tender s in two bid format for Supply and Installation of Optical Emission Spectrometer at the Institute as per the specification given in the schedule attached with the tender as Annexure I The tender document can be downloaded from the Institute website at URL Link http www iitj ac inor from Central Public Procurement Portal link http www eprocure gov in The tenderer shall be required to submit the Earnest Money Deposit EMD for an amount of Rs 40 000 Rupees Forty Thousandonly which is refundable and a non refundable tender fee for an amount of Rs 1 000 Rupees One Thousand only by way of demand drafts only The demand drafts shall be drawn in favour of Director IIT Jodhpur payable at Jodhpur The demand drafts for earnest money deposit amp tender fee
10. alify the tenderer from the tendering exercise The Institute reserves the right to select certain items in single or multiple units and reject the others or all as mentioned in the schedule and to revise or alter the specifications before acceptance of any tender and accept or reject any or all tenders wholly or partly or close the tender without assigning any reason whatsoever INSTRUCTIONS TO TENDERER Tender should be submitted in two parts Part I Technical Bid amp Part II Financial Bid Envelope of Part I should be superscribed as Tender for Supply and Installation of Optical Emission Spectrometer Part I Technical Bid and Envelope of Part II should be superscribed as Tender for Supply and Installation of Optical Emission Spectrometer Part II Financial Bid 1 Pre Qualification Criteria a Only manufacturer s or their sole authorized distributor agentare eligible to bid Authorization letter in the prescribed format Annexure II from Original Equipment Manufacturer OEM in Page 3 of 22 favor of authorized Agent to bid negotiate conclude the order against this tender must be enclosed with technical bid b The tenderer shall be required to submit the Earnest Money Deposit EMD for an amount of Rs 40 000 Rupees Forty Thousand only which is refundable and a non refundable tender fee for an amount of Rs 1 000 Rupees One Thousandonly by way of demand drafts onl
11. arately otherwise quotation is liable to be rejected The Institute reserves the right to increase or decrease the number of subunits components and number of equipment according to its requirements The words Not Quoting should be clearly written against any item of equipment for which the tenderer is not quoting The AMC CMC rates are to be quoted separately in the financial bid Institute is registered with DSIR Govt of India Custom Duty Notification No 51 96 Custom dt 23 July 1996 and Central Excise Duty Notification No 10 97 Central Excise dt 1 March 1997 and is therefore exempted from Excise Duty and partial exempted from Custom Duty CD applicable to IIT Jodhpur is 5 15 Exemption Certificate of the same shall be issued NB If any of the conditions mentioned in the tender enquiry document are alter changed modified add any new condition which are not compliance with tender enquiry document by tenderer in their proposal which may be treated as unresponsive and it may be rejected Tender Evaluation The Institute will evaluate the entiretenders strictly on the basis of the terms amp conditions incorporated in the tender enquiry document and terms conditions etc as stipulated by the tenderer s in their tender to determine whether these are compliance in all respects as specified in the tender enquiry document During the evaluation scrutiny of the tenders at any stage if it is found that any of th
12. ce material CRMs for the range specified in the application of the instrument shall be provided The requirements of any other accessories like voltage stabilizer UPS Gas cylinders compressor etc required for smooth operation of the instrument are also to be quoted in detail in the bid document The suppliers qualifying in the technical bids will have to arrange for the demonstration of the instrument model being quoted Financial bids will be opened only after the performance is found satisfactory for the intended use The supplier shall enclose at least three Performance certificate from organization of national repute along with the address and contact number of responsible persons who have been using the instrument for a period of minimum three years The instrument supplier has to demonstrate the performance of the instrument using various CRMs to the satisfaction of iit The supplier shall provide the training to 2 3 persons at the site for the operation and general routine maintenance after installation Original catalogues with relevant features shall be supplied along with the bids Successful bidder will have to inform the Bureau regarding civil work any other arrangement required to be made for installation and complete working of OES sufficiently in advance before supplying the equipment The same may be determined by prior visit to the premises where OES has to be supplied Bidder has to declare
13. e downtime The above said response time of 4 days for attending to a complaint by us will not be counted in the downtime e Penalty We shall pay a penalty equivalent to 0 5 of the order value of the equipment for every week or part thereof delay in rectifying the defect No deduction or advantage of any kind on account of Sundays half days or Public Govt holidays observed by the Institute shall be allowed from the total down time permissible as defined above The right to accept the reason s for delay and consider reduction or waive off the penalty for the same shall be at the sole discretion of the Institute I We shall try to repair the equipment at Institute premises However in case it is not possible to repair the equipment at Institute premises we will take out the equipment to our site on our own expenses We shall Page 18 of 22 take the entire responsibility for the safe custody and transportation of the equipment taken out for repairs till the equipment is rehabilitated to the Institute after repair If any loss of equipment occurred during our custody we will restore it compensate to Institute for such losses I We guarantee that in case we fail to carry out the maintenance work within the stipulated period the Institute reserves the right to get the maintenance work carried out at our risk cost and responsibility after informing us All the expenses including excess payment for repairs maintenance shall be adju
14. e tenderer s terms and conditions are not compliance with tender enquiry document Institute may seek the clarification within the specified target time and if the tenderer fails to reply or not agree accept the terms and conditions their tender will be treated as unresponsive and it is liable for rejection If the schedule of requirements contains more than one schedule then offers for each schedule are to be evaluated and ranked separately if it is in the benefit of the Institute order may be awarded accordingly Page 8 of 22 Evaluation of the proposals shall be done in two stages as a Stage I Technical Evaluation Technical evaluation of the proposals shall be done in two stages as gt Sub Stage A Essential pre qualification criteria e Institute will examine all the bid s to determine whether they qualify the essential pre qualification criteria whether tenderer hassubmitted the EMD amp Tender fee with technical bid whether all the documents as mentioned or required in the tender to be submitted with technical bid has submitted whether all the documents are in prescribed format and has been properly signed amp stamped and whether the bid are completed and generally in order e Tender s which will not qualify Sub Stage Aor conditional tender are to be treated as unresponsive and it may be rejected gt Sub Stage B Technical Specification e The Institute will examine the detailed tec
15. ent and confirm to accept and abide the same 2 No other charges would be payable by the Institute 3 Rates of AMC and CMC are to be quoted in Indian Rupees only as these shall be paid in Indian Rupees only 4 CMC has to be for all parts and may also include consumables and reagents The charges for the service contract will be paid half yearly in arrears for satisfactory service or as per the mutually agreed upon schedule Authorized signatory of the company with seal Page 22 of 22
16. hat is fully enforceable in accordance with its terms as against the Guarantor Bank in the manner provided herein The Bank Guarantee shall not be affected in any manner by reason of merger amalgamation restructuring or any other change in the constitution of the Guarantor Bank or the Supplier The Bank further undertakes not to revoke this Guarantee during its currency except with the previous express consent of the Buyer in writing The Bank declares that it has power to issue this Guarantee and discharge the obligations contemplated herein the undersigned is duly authorized and has full power to execute this Guarantee for an on behalf of the Bank This guarantee shall be valid up to and including the day of 20 Seal name amp address of the Bank and address of the Branch Page 21 of 22 Annexure VI Format for Financial Bid To be submitted on the letterhead of the company firm Ref No Dated S No Description Qty Unit Rate Total Amount 1 Basic Price of the equipment 2 Other charges if any specify in brief 3 VAT CST As applicable Total Charges for 1 year 4 AMC charges After warranty for 2 years Charges for 2 year Charges for 1 year 5 CMC charges After warranty for 2 years Charges for 2 year Note 1 I We have gone through the entire terms amp conditions as stipulated in the tender enquiry docum
17. herein as security for compliance with its obligations in accordance with and due performance of the contract AND WHEREAS we have agreed to give the Supplier such a bank guarantee NOW THEREFORE we hereby affirm that we are guarantors and responsible to you on behalf of the Supplier up to 4 total Of cccccsccctedvesadees oieee tease dda EEEE TERE RETAIS NE ATEN amount of the guarantee in words and figures and we hereby irrevocably and absolutely undertake to pay you immediately upon your first written demand declaring the Supplier to be in default under the contract and without cavil or argument any sum or sums within the limits of amount of guarantee as aforesaid without your needing to prove or to show grounds or reasons for your demand or the sum specified therein We hereby waive the necessity of your demanding the said debt from the Supplier before presenting us with the demand We further agree that no change or addition to or other modification of the terms of the contract to be performed there under or of any of the contract documents which may be made between you and the Supplier shall in any way release us from any liability under this guarantee and we hereby waive notice of any such change addition or modification Page 20 of 22 The Bank guarantee shall be interpreted in accordance with the laws of India The Guarantor Bank represents that this Bank Guarantee has been established in such form and with such content t
18. hnical specification of the quoted model whether these are complying with the specification as mentioned in tender document e The tender which are not compliance with the tender specifications will be summarily rejected After the evaluation of technical bid s a list of the tenderer s who qualify the technical evaluation Sub Stage A amp B shall be made Shortlisted tenderer s shall be informed for the date time and place of opening of the financial bid s and they may depute their representative s to attend the opening of the financial bid s The financial bid s of the only technically qualified tenderer s will be opened b Stage II Financial Evaluation Financial bid s of the only technically qualified tenderer s will be opened for financial evaluation The financial bid s will be evaluated on the basis of the cost of the item with its all taxes freight and other charges as quoted AMC CMC charges will be considered separately and these contracts will be on the discretion of the Institute to opt for If there is discrepancy between the unit price and total price which is obtained by the multiplying the unit price by the quantity the unit price shall prevail and the total price corrected accordingly and same is to be conveyed to the tenderer with specified target time if the tenderer does not agree with the observation of the Institute the tender is liable to be ignored Page 9 of 22 10
19. ll not be calculated as down time but the period of AMC will be extended equivalent to the period the unit remain out of order If the Institute opts to enter CMC during this period the equipment alongwith accessories has to be maintained for 347 days in a block of 365 days However 5 days time will be allowed to procure the spares in case the same has to imported and 5 days will not be counted as downtime 6 Training of Personnel The supplier shall be required to undertake to provide the technical training to the personnel involved in the use of the equipment at the Institute premises immediately after completing the installation of the equipment for a minimum period of a one week at the company cost 7 Tender Preparation Expenses Page 7 of 22 All costs incurred by the tenderer in the preparation of the tender presentation and of negotiating the contract including the site visits etc will be borne by the tenderer themselves and in no case will be reimbursable by the Institute Financial Bid The rates should be quotedinclusive of the essential charges on FOR at destination site basisin the prescribedformat Annexure VI with complete description Name of the manufacturer model numbermust be indicated clearly in the proforma invoice quotation failing which the same shall be liable for rejection Where the equipment is composed of several subunits component the rate should be quoted for each subunit component sep
20. maintenance manual to be provided in hard and soft copy form with the unit Application notes CD ROM for elemental analysis in ferrous copper aluminum zinc alloys 5 numbers of Standard samples for the respective matrix shall be quoted iv Service manual with set of required tools for each system unit v Spare parts catalogue one set vi Troubleshooting charts of all sub units vii Dust cover for all sub units viii Operation kit comprising all required items pump tubing transfer tubing work coils etc for startup regular operation of instrument ix Consumables for two years operation of system for main OES unit are required to be sued initially x All the operation and maintenance and manuals Optional items xi Grinder Polisher High speed disc grinder unit to polish the samples with 2800 rpm minimum xii Argon consumption It shall be minimum and supplier must mention the power rating of the equipment Argon gas cylinders having 99 998 purity 2 numbers Double stage argon gas regulator with stainless steel diaphragm Page 14 of 22 Other Terms Warranty for at least two years from the date of satisfactory installation shall be provided by the manufacturer Any spares needed during this period shall be provided by the supplier free of cost Further the manufacturer supplier shall be able to provide after sales services or AMC at the location where instrument has been installed Necessary referen
21. om the tenderer stating that they will facilitate the Institute for shifting amp reinstallation of equipment from transit campus to permanent campus The tenderer has to take all the responsibilities for reinstallation of the equipment If tenderer needs any charges for shifting amp reinstallation it should be quoted separately in financial bid The tender of any tenderer who has not complied with one or more of the conditions of pre qualification criteria and or fail to submit the required documents in prescribed format as mentioned or required or conditional tender are liable to be summarily rejected Page 4 of 22 2 Earnest Money Deposit EMD The tenderer shall be required to submit the Earnest Money Deposit EMD for an amount ofRs 40 000 Rupees Forty Thousand only which is refundable and a non refundable tender fee for an amount of Rs 1 000 Rupees One Thousand only by way of demand drafts only The demand drafts shall be drawn in favour of Director IIT Jodhpur Payable at Jodhpur The firm s who are registered with the National Small Industries Corporation NSIC or Small Scale Industries SSI for the subjected goods are exempted to furnishing the EMD and tender fee Self attested photocopy of the valid registration certificate must be enclosed with the technical bid The demand drafts for earnest money deposit amp tender fee must be enclosed in the envelope containing the technical bid Any technical
22. pecified services by the Supplier for a period exceeding a continuous period of 7 seven days Page 11 of 22 17 18 Arbitration and Laws In case of any dispute or difference arising out of or in connection with the tender conditions order and Contract the Institute and the Supplier will address the dispute difference for a mutual resolution and failing which the matter shall be referred for arbitration to a sole Arbitrator to be appointed by the Institute The Arbitration shall be held in accordance with the provisions of the Arbitration and Conciliation Act 1996 and the venue of arbitration shall be at Jodhpur only The resolution of the Arbitrator shall be final and binding on both the parties Jurisdiction The courts at Jodhpur alone will have the jurisdiction to try any matter dispute or reference between parties arising out of this tender contract It is specifically agreed that no court outside and other than Jodhpur court shall have jurisdiction in the matter X Page 12 of 22 ANNEXURE I Optical Emission Spectrometer Qty 01 No Technical Specification Features Requirements i The model shall be compact and with inbuilt spark stand Design ii Instrument shall be suitable for testing of Ferrous Aluminum and copper base alloys iii It shall be based on spark technique i Spark stand design shall be in a way that samples of all geometries and sizes Dia 1 m m to 10 m m or more can
23. servicing agent in India Page 15 of 22 Annexure II FORMAT FOR MANUFACTURER S AUTHORISATION LETTER TO AGENT on letter head Ref No Date To The Director Indian Institute of Technology Jodhpur Old Residency Road Ratanada Jodhpur 342011 Sub Authorization Letter Dear Sir We who are established and reputed manufacturers of having factory at hereby authorize M s name amp address of Indian distributor agent to bid negotiate and conclude the orderwith you for the above goods manufactured by us We shall remain responsible for the tender contract agreement negotiated by the said M s jointly and severely We ensure that we would also support facilitate the M s on regular basis with technology product updates for up gradation maintains repairing servicing of the supplied goods manufactured by us during the warranty period In case duties of the Indian agent distributor are changed or agent distributor is changed it shall be obligatory on us to automatically transfer all the duties and obligations to the new Indian Agent failing which we will ipso facto become liable for all acts of commission or omission on the part of new Indian Agent distributor Yours faithfully Name amp Signature for and on behalf of M s Name of manufacturer Note This letter of authorisation should be on the letterhead of the manufacturing concern and should be signed b
24. sted against the Performance Bank Guarantee In case the expenses exceed the amount of the Performance Bank Guarantee the same shall be recoverable from us with without interest in accordance with the circumstances I We undertake to perform calibration after every major repair breakdown taking the equipment out for repair from the Institute premises I We guarantee that we will supply spare parts if and when required on agreed basis for an agreed price The agreed basis could be an agreed discount on the published catalogue price I We guarantee to the effect that before going out of production of the spare parts we will give the adequate advance notice to Institute so that Institute may undertake to procure the balance of the life time requirements of the spare parts Authorized signatory of the company with seal Page 19 of 22 Annexure V BANK GUARANTEE FORM FOR PERFORMANCE SECURITY The Director Indian Institute of Technology Jodhpur Jodhpur India 342011 WHERE A Syreeni nee EAEE nc E Rate ive we Wea ted else E EEE Name andaddress of the Supplier hereinafter called the Supplier has undertaken in pursuance of CONITACING sidera e ad aes dated hereinafter called the contract to supply AND WHEREAS it has been stipulated by you in the said contract that the Supplier shall furnish you with a bank guarantee by a scheduled nationalized bank recognised by you for the sum specified t
25. t order within the stipulated time for which the supplier is responsible it is required to request for the extension of the delivery period it may be extended with the imposing of the liquidated damages In case the supplier would fail to complete the order project within the stipulated time Institute reserves the right to cancel the contract order and performance security EMD may be forfeited Guarantee Warranty Tender must be quoted with the two 02 years comprehensive on site Warranty Guarantee and it will commence from the date of the satisfactory installation commissioning of equipment against the defect of anymanufacturing workmanship and poor quality of components and tenderer also give the guarantee warranty declaration in prescribed format as attached with tender as Annexure IV In addition to quoting for the Guarantee Warranty for the equipment tenderer s must quote the charges for Annual Maintenance Contract AMC for a period of two 2 years for maintaining the equipment at the Institute site after the expiry of the period of warranty guarantee During the service contract period the firm shall provide two preventive maintenance visits and in addition attending to all emergent and breakdown calls Page 6 of 22 The AMC charges should be quoted for labour cost only and should not include the cost of any replacement parts components that may be needing replacement During the service contract period
26. t system Temperature range performance Power consumption It is to be minimum and supplier must mention the power rating of the equipment Calibration and Blank setting Calibration process shall be simple and fast Automatic diagnosis system to locate the faults and errors Data result It shall be possible to obtain test results directly and printed in by mass and PPM form Storage of complete spectrum of elements for future reference Safety ii iii The design of equipment shall ensure safety of operators and equipment at all times A master switch board shall be provided on the machine to stop the operation during an event of emergency Exhaust filters system for flushing out of argon gas Page 13 of 22 Standard Accessories 1 Personal Computer i ii iii iv Latest branded PC having minimum 4 GB DDR RAM 160 GB HDD or better Installed with original licensed Window 7 operating system provided with compatible cables and ports so as to establish instrument to PC and printer connectivity USB drive for transfer of analysis results Or Latest available configuration 2 Minimum 2KVA online UPS with inbuilt isolation transformer minimum 30 minutes backup for uninterrupted power supply 3 Monitor Flat panel LED LCD Minimum 22 display screen gt Printer Latest branded laser jet A4 size colour prints 5 Additional items i ii iii Operation and
27. ubmission inspection report by the supplier duly certified by the Institute Authority Il Balance 10 shall be released after the successful installation commissioning of the ordered goods against the submission of the test report Ill Balance 10 of the order value shall be released after the submission of the performance security 13 Site Preparation The supplier shall inform to the Institute about the site preparation if any needed for the installation of equipment immediately after the receipt of the purchase order The supplier must provide complete Page 10 of 22 14 15 16 details regarding space and all the other infrastructural requirements needed for the equipment which the Institute should arrange before the arrival of the equipment to ensure its timely installation and smooth operation thereafter The supplier shall visit the Institute and see the site whether the equipment is to be installed and may offer his advice and render assistance to the Institute in the preparation of the site and other pre installation requirements Merger Acquisition of Foreign Principal In case of merger of Foreign Principal with another Firm or acquisition of Foreign Principal by another firm it shall be obligatory for the New Entity so formed after the merger of the Acquiring Firm as the case may be to take over all the duties and obligations liabilities of the Foreign Principal and the New Entity Acquiring
28. y The demanddrafts shall be drawn in favour of Director UT Jodhpur payable at Jodhpur The demand drafts for Earnest Money Deposit amp tender fee must be enclosed in the envelope containing the technical bid c The tenderer should not have been debarred or blacklisted by any Central State Government Departments of India An affidavit to that effect on Non Judicial stamp paper of Rs 10 duly notarized must be enclosed with the technical bid in prescribed format The proforma of the affidavit is attached with the tender as Annexure III d Signed amp stamped compliance sheet of the technical specification of the goods with technical printed literature along with Bill of Material BoM mentioning all the terms amp conditions clearly must be enclosed with the technical bid e Signed amp stamped guarantee warranty declaration certificate must be enclosed with the technical bid in prescribed format as attached as Annexure IV f The tenderer viz the Indian Agents and or the foreign firms should furnish a certificate that the rates quoted by the tenderer arenot more than those quoted to any other Institution in India or aboard during the last one year with supporting documents g The tenderer shall submit the copy of the tender document and addenda thereto if any with each page should be signed and stamped to confirm the acceptance of the entire term amp conditions of the tender h An undertaking fr
29. y a person competent and having the power of attorney to bind the manufacturer A copy of notarised power of attorney should also be furnished Page 16 of 22 Annexure III DECLARATION REGARDING BLACKLISTING DEBARRING FOR TAKING PART IN TENDER To be executed amp attested by Public Notary Executive Magistrateon Rs 10 non judicial Stamp paper by the bidder I We Manufacture Partner s Authorized Distributor agent of M S hereby declare that the firm company namely M s has not been blacklisted or debarred in the past by Union State Government or organization from taking part in Government tenders in India Or I We Manufacture Partner s Authorized Distributor agent of M s hereby declare that the Firm companynamelyM s _was blacklisted or debarred by Union State Government or any Organization from taking part in Government tenders for a period of years w e f to The period is over on and now the firm company is entitled to take part in Government tenders In case the above information found false I we are fully aware that the tender contract will be rejected cancelled by Director IIT Jodhpur and EMD Performance Security shall be forfeited In addition to the above Director IIT Jodhpur will not be responsible to pay the bills for any completed partially completed work DEPONENT Name Address Attested Public Notary Executive Magistrate Page 17 of 22 Annexure IV CERTIFICAT
30. y terms conditions etc of their original tender 4 Delivery amp Installation Page 5 of 22 All the goods ordered should be delivered within 05 weeks from the date of the receipt of the purchase order date of opening of Letter of Credit and satisfactory installation commissioning and handover of the equipment will be completed within 01 week from the date of receipt of the material at the Institute premises and it will be ready to use within 06 weeks on faultless working condition from the date of the issue of the purchase order or within such time as may be extended by the Institute In case the tenderer need or quoted more time for the completion of the order project for evaluation and comparison Institute will convert all the proposal in single format with up loading the LD charges of the extra time required on the quoted price Satisfactory Installation Satisfactory installation commissioning and handing over of the equipment mean the faultless functioning of the equipment for a minimum period of 30 days after satisfactory installation Liquidated Damages LD If the supplier would fail to perform the satisfactory installation commissioning of the equipment and or which is not ready to use within stipulated time then penalty at the rate of 1 per week subject to maximum of 10 of the order value will be deducted Extension of Delivery amp Installation Period If the supplier would unable to complete the projec
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