1 hindustan aeronautics limited aircraft division bangalore complex
Contents
1. Minimum 250 KVA or higher Essential Power 415 V 5 3 Ph 50 Hz 4 Wire Essential Enclosure Weather proof outdoor type Integral Acoustic enclosure for DG Set Essential ALTERNATOR Alternator 415 V 5 50 Hz 3 Phase 1500 rpm and 0 8 p f lag Essential Voltage regulation 1 Desirable Current Capacity 340 minimum Essential The Generator shall be provided with brush less excitation system capable of supplying the excitation Current of the generator under all conditions of output from no load to full Essential load Insulation Material Class H Essential Voltage Regulator AVR or latest Essential Coupling Direct Flexible Desirable Battery voltage and capacity compatible with the engine complete with battery charging equipment shall be provided to energise electric starting of the equipment Batteries shall be of lead acid automotive type SMF Battery charging unit shall be Essential part of DG control panel AMF panel All accessories like connecting cables suitable MS stand Terminal cable and terminals etc complete set in all respect Enclosure Alternator enclosure shall be Screen Protected Drip Proof SPDP Desirable conforming to IP 23 or higher and self air cooled type driven by the diesel engine DIESEL ENGINE Speed Approx 1500 rpm Essential Rated Power 290 bhp or above Essential Governor Type Electronic Essential Method of starting Battery Essential FUEL CONSUMPTION To be indicated at 50962. a General arrangement with required dimensions and clearances f b Foundation drawing and details of Civil work required Essential c Weight of the equipment d External connections amp fixing arrangement e Space required between various portions of equipment SUPPORT SERVICES 16 Throughout design implementation field installation the Vendor shall provide Desirable consulting assistance as required by the HAL for site preparation field installation and other areas where technical support may be required TECHNICAL SUPPORT 17 Consultation with Vendor s technical support personnel and trained field service Desirable personnel shall be readily available on a short term long term basis to assist HAL in maintaining expanding and enhancing the installed setup TRAINING Vendor should provide required training to HAL personnel free of cost in 18 the following areas at HAL site Class room DG set Operation Mechanical Maintenance amp Electrical and Control System Maintenance 19 WARRANTY Entire DG set inclusive of all Systems Accessories shall be warranted for a period of a minimum 12 months from the date of installation amp Commissioning against all design Essential material or manufacturing defects Regular servicing including A B C Check Radiator fin descaling etc during warranty b period shall be carried out by the Vendor However cost of consumable for A B C check Desirable will be borne
3. applicable taxes and duties to the base price quoted by the vendors d If two or more bidders quote the same price HAL reserves the right to seek revised offer from the same bidders and placing order on revised L 1 offer If same situation prevails then HAL reserve the right to place order on any of them e Conditional discounts will not be considered in evaluation of tender f In case of bidders not agreeing for LD clause the maximum LD amount to the extent not agreed LD value will be loaded in the Comparative Statement to determine the successful bidder 18 Please indicate approximate net weight of each of the item and gross weight and dimension of the package to enable HAL to determine the mode of dispatch 19 Vendors should ensure the availability of spares and service for the offered product for a period of 10 years 20 Please indicate in your tender whether stores newly manufactured are offered Where newly manufactured stores are offered and on inspection it is found that reconditioned stores or parts have been used such stores will be rejected at the contractor s risk and expense 21 FALL CLAUSE The price quoted should be in no event exceed the lowest price at which you sell the stores or offer to sell stores of identical description to any persons organization including the purchases by any department of the Govt of India the State Govt or any statutory undertaking of the Govt of India State Govt as the case may be
4. shall be governed by the General Terms and Conditions of Contract of HAL and any party quoting against this enquiry shall be deemed to have read and understood these terms and conditions and to have quoted subject to these terms and conditions 3 When counter terms and conditions of business have been offered by a bidder HAL shall not be deemed to be governed by such terms and conditions unless specific written acceptance thereof has been given by HAL 4 No condition and terms notice of which has not been given in this enquiry by parties submitting quotations will be considered by HAL if put forward in subsequent correspondence after acceptance of the orders etc 5 Validity of bid Price quoted should be net and unless otherwise specified should remain valid for our acceptance for a minimum of 180 days from the closing date of enquiry and the material offered should be kept under provisional reservation for this quotation 6 Taxes a Applicability of the taxes Sales Tax Excise Duties Octroi etc should be explicitly indicated by the bidder in his response either in percentage or in absolute terms In the absence of this input the offer would be considered all inclusive b Excise Duty Excise Duty will be paid only on production of sufficient documentary evidence or a certificate from the Supplier for having paid the Excise Duty at actual The present rate and tariff details should be indicated c In respect of Foreign bidders bidder
5. Load Desirable To be indicated at 75 Load Desirable iii To be indicated at 10096 Load Desirable f Type of Cooling Radiator Essential f i Aspiration Turbocharged Aftercooled Desirable Engine speed shall be so maintained that the frequency variation at constant load 9 including no load shall remain within band of 2 4 of rated frequency Desirable h Shall be suitable for satisfactory operation on HSD as locally available Desirable i The following shall be part of the equipment Exhaust System with all required MS Support without considering wall support Desirable Fuel System Desirable Lubricating System Desirable Combustion Air Intake Desirable Coolant System Desirable Engine Electrical System Desirable Exhaust Emissions as per latest CPCB KSPCB Norms Essential Noise Level as per latest CPCB KSPCB Norms Essential Silencer Residential Type Essential j The Engine shall have the following features Speed Governing Systems Essential Protection warning for engine Essential Over speed shutdown Essential Low lube oil pressure warning shutdown Essential High coolant temperature warning shutdown Desirable Low coolant level warning shutdown Desirable Low Battery Voltage warning Desirable k Engine Mounted Digital Instrument Panel Electronic i Features Catalogue to be enclosed Essential Event log recorder with real time clock Desir
6. and heat Desirable removal j Temperature of enclosure does not exceed beyond 5 7 C of ambient Temperature Desirable k Nearest building height 36 Feet For info 11 Enclosure should be weather proof out door type Integral Acoustic Enclosure and fabricated in such a way so that rats and insects should not enter within the enclosure 10 DG TESTING AT MANUFACTURER S SITE a The tests on DG Sets Alternator Exciter AVR shall be performed at manufacture s Desirable works amp Vendor shall submit test certificate b All routine test as per IS BS codes shall be conducted on alternator exciter and AVR Desirable c Moreover the engine and alternator supplied shall be duly tested and supported by the Desirable test certificates of the respective manufacturer d All test performed certificates needs to be provide after before supply of the DG set Desirable 11 INSTALLATION amp COMMISSIONING a Vendor has to complete the job on turnkey basis including supply erection installation Essential testing and commissioning in all respect and prove the functionality of the DG Set b Vendor should supply all the required items for Installation and commissioning work of Essential DG set irrespective of the item which is not mentioned in the specification Any site preparation work including all required materials the fuel pump amp associated C piping exhaust pipi
7. by HAL All defective items damaged parts shall be replaced free of cost by the Vendor during warranty period Essential 20 ANNUAL MAINTENANCE CONTRACT Vendor should quote for Annual Maintenance Contract for a period of 2 years after the expiry of warranty period including A B C check and servicing of radiator fin descaling Desirable charge air cooler cleaning preventive maintenance etc However consumables required will be provided by HAL b The condition for the annual maintenance contract will be as follows Desirable i Uptime of the equipment on monthly basis to be maintained to 95 Desirable ii Breakdown calls shall be attended within 48 hours from the breakdown time reported Desirable iii Preventive maintenance shall be carried out on regular basis Desirable 14 21 GENERAL Vendor should quote separately for DG Set with internal Day Tank Exhaust system amp weather proof out door type Integral a Acoustic Enclosure Exhaust system with MS angle additional suitable exhaust Essential bellows for horizontal piping and support etc Silencer etc b Accessories like AMF Panel including cabling and termination Essential Earthing work as per technical specification SI No 12 Essential d Installation amp Commissioning of the DG Set Essential Obtaining necessary statutory approvals drawings liaisoning work for successful Essential oper
8. 6 TERMINATION OF CONTRACT a In the event of unsatisfactory performance by the vendor during the contract period or any of the information provided by the supplier is found to be untrue or supplier is found to have attempted to influence any person involved with the contract through unethical means the contract shall be terminated with 3 month s advance notice without any financial implication to HAL Notwithstanding the foregoing in cases where it is found that a supplier is engaged in unethical practices the same shall be barred from participating in the future contracts for a period indicated in the purchase manual b If there is change in the customer requirement contract shall be terminated with one month s advance notice The liability of HAL in this case will be agreed mutually The supplier is declared bankrupt or becomes insolvent d The delivery of material is delayed due to causes of Force Majeure by more than 3 months e Based on the decision of the arbitration Tribunal 27 INFLUENCING THE TENDER After the bids are opened Bidder shall not provide any information or send any correspondence unless asked by HAL in writing Providing unsolicited information after the bids are opened will be construed as disrupting the tender procedure and also may result in rejection of the bid Special Notes 1 The quotation should be comprehensive against specification Deviations if any should be clearly highlighted with necessary cla
9. A s and then register in the HAL e Procurement portal for participation in e tender For e Tender related queries amp difficulty in document uploading you may contact at the following e mail id Phone Nos ephelpdesk hal india com Ph Nos 91 80 40482133 22323697 98 Alternatively you may also contact Deputy Manager Purchase Tel 91 80 22321585 e mail sm_pur_ac hal india com 3 Bidders are also requested to go through instructions user manual hosted in HAL e procurement portal for submission of bids 4 The bids should be submitted in TWO BID System Techno Commercial Un priced bid and Price Bid as per the instructions given at RFQ document Note Each document size attachment size of document for uploading in e procurement portal is restricted to 5MB If the size of the document is more than 5 MB you are requested to Zip split the file and submit as applicable 5 Offer submitted through e procurement portal will only be considered 6 Submission of Tender Document Fee amp EMD Earnest Money Deposit if applicable Strictly as per the instructions given in RFQ document 7 The tender bids should be submitted online at website https eproc hal india com only on or before the due date and time specified in the tender The server date and time as appearing on the HAL e Procurement portal https eproc hal india com will only be considered for the cut off date and time for receipt of tenders 8 HAL will not
10. Authorization certificate for Engine Alternators DG set to be submitted B along with the offer Essential f Quotations received without above details are likely to be ignored disqualified for Essential consideration g Vendor may visit the site of installation before submitting the quotation Desirable Scope of Work Design manufacturing testing supply erection and commissioning of DG set for prime power output of 250 KVA or higher rating at 1500 rpm 415V 5 3 Ph 0 8 pf lag with complete accessories in all respect including Diesel Engine weather proof out door type Integral Acoustic Enclosure Vibration Isolators Alternator AMF Control Panel with load breakers Cabling Earthing internal fuel tank for minimum of 08 Hrs 3 running capacity at 75 load and above suitable residential silencer exhaust system Essential with suitable bellows amp required MS structure support suitable battery with MS stand and civil works for earthing amp MS structure etc Diesel engine and alternator shall be closed coupled or provided with flexible coupling and mounted on a Solid MS base plate of robust construction with anti vibration mount Scope also includes obtaining necessary statutory approvals amp certificates from the concerned authorities such as CEIG CEA KSPCB CPCB etc Site Condition For information 4 Ambient Temperature 9 C 40 C For info SPECIFICATION Rating
11. E POWER Desirable CONTROL 16 24 DIGITAL METERS ENERCON NEPTUNE L amp T Desirable og ENERGY METER MULTI DATA BHEL L amp T ENERGON HPL basil METERS SCHNEIDER ELECTRIC EASUN collars INTELLIGENT MULTIFUNCTION 28 n ERE METER ENERCON NEPTUNE AE L amp T Desirable ROCKWELL AUTOMATION L amp T 27 PLC SIEMENS ABB FANUC Desirable Bas DUBAS EMERSON WIPRO DB POWER 29 UPS BATTERIES EXIDE PANASONIC AMARON Desirable Note The specification drawn are generic in nature 17 Instructions for submission of Bids at HAL s e procurement portal 1 The Tender bids should be submitted through e Procurement Portal of Hindustan Aeronautics Limited https eproc hal india com or link to e Procurement portal through www hal india com Contractors need to get registered with HAL e Procurement portal to submit their bids online Bidders should have Class III Digital Signature Certificate DSC and should also register with HAL s e procurement Portal for submission of Bids 2 Class 111 Digital Signature Certificate DSC with organization name is a mandatory requirement for suppliers to participate in e Procurement activities Class III DSC may be obtained from any of the Certifying Authority CA s Visit http cca gov in for further details Suppliers Contractors have to obtain Class 1 DSC from any of the C
12. HINDUSTAN AERONAUTICS LIMITED AIRCRAFT DIVISION BANGALORE COMPLEX TELEPHONE 080 22321585 POST BAG NO 1788 FAX 080 22315188 VIMANAPURA POST BANGALORE 560 017 INDIA REF NO A BA4 1421 5986 1 DATE 19 05 2015 Please upload your quotation along with relevant information for the following item in the E procurement portal of HAL eproc hal india com SL DESCRIPTION QTY NO 01 250 KVA DG SET 01 Any queries or correspondences other than quotation should be sent to our email id sm pur ac Qhal india com You are requested to quote in two bid system Technical Bid amp Price Bid Technical bid should contain only the compliance matrix to HAL s technical specification placed at Annexure B scanned image pdf of Demand Draft for Earnest Money Deposit catalogues brochures of the product point wise compliance statement against all tender conditions and any relevant product information other than the pricing Any additional relevant information to be uploaded separately and should be available during Technical Bid opening Technical Bid which includes pricing will summarily be rejected Price Commercial Bid should include the duly filled price schedule format attached at Annexure A and other commercial terms and conditions Any additional information which involves pricing like break up pricing for spares etc may be provided in the additional Worksheet attached at Annexure A1 Bid must be submitted onli
13. R C amp R SANT LEADER Desirable DG PANELS DG AUXILIARY PANEL AND RELATED ITEMS L amp T GE POWER SIEMENS ABB 9 ACB MCCB MCB SCHNEIDER C amp S Desirable L amp T SIEMENS GE POWER ABB C amp S 10 HRC FUSES SCHNEIDER Desirable ADVANCE PANEL amp SWITCHGEAR 11 BUS DUCT COPPER PVT LTD TRICOLITE C amp S ADLEC Desirable 12 AMMETER VOLTMETER AE MECO UNIVERSAL IMP DIP Desirable SELECTOR SWITCH PUSH BUTTON KAY CEE CONTROL amp SWITCH GEARS 13 SWITCH EMERGENCY SWITCH L amp T GE POWER CONTROL SIEMENS Desirable ETC BCH ABB HAVELLS TECHNIK VAISHNO C amp S EASUN KAY 14 LED INDICATION LAMPS CEE SIEMENS L amp T Desirable ER ER AE UNIVERSAL KAYCEE C amp S L amp T Desirable MECO SIEMENS L amp T CUTLER HAMMER GE 16 5 STARTERS POWER ABB C amp S SCHNEIDER Desirable 17 SINGLE PHASING PREVENTOR L amp T GE POWER SIEMENS MINILEC OVER LOAD PROTECTION UNIT ABB SCHNEIDER 18 RELAYS L amp T AREVA ABB SIEMENS Desirable UNIVERSAL GEMCAB HAVELLS 19 POWER CABLE PRIMECAB GLOSTER POLYCAB Desirable L amp T GE POWER BCH SIEMENS ABB 20 CONTACTORS TC C amp S SCHNEIDER Desirable 21 KWH PF FREQUENCY METER ENDE LE amp SECURE Desirable L amp T SIEMENS BCH CON CORD 22 PUSH BUTTONS GE C amp S Desirable L amp T BCH MDS INDO ASIAN 23 TIMERS amp TIME SWITCH SCHNEIDER SIEMENS G
14. able Operation hours start maintenance counter Desirable Auto start stop Desirable Local amp Remote start stop Essential Easy accessibility Desirable ii Display Voltage Phase to neutral total voltage Desirable Lube oil pressure Desirable Battery Voltage Desirable Engine speed Desirable Engine Run Time Hours Desirable Generator set Breaker status Desirable Coolant temperature Desirable iii Alarm amp Protection Low oil pressure Essential Over speed Essential Overload over current and earth fault Essential Over Voltage amp Under Voltage Essential Reverse Power Protection Desirable Over frequency amp Under Frequency Essential 8 AMF CONTROL PANEL AMF panel suitable for 250 KVA or higher rated DG Set for Automatic changeover a takeover of power supply for KEB and DG both including all metering instruments Essential copper bus bars indicator and control circuit etc The DG Set should start Automatically within 10 20 seconds after KEB Supply fails b jdn Desirable The functioning must be totally automatic C The control panel shall be totally enclosed dust and vermin proof floor mounted type Desirable with suitable protection water entry should be blocked and aesthetically finished d The panel shall consist of the following instruments DG KEB supply indication should be present the panel for all phases indivi
15. al provided 02 X 01 no of DG Set 2 X 01 no of AMF panel Suitable neutral earthing with Copper Plate and copper Strip to be provided DG set 02 Essential X 01 no of DG Set d Earth terminals shall be vibration proof with all hardware of non ferrous or galvanised Desirable plated and passivated in case of ferrous hardware 13 STATUTORY APPROVALS All applicable statutory approvals to be obtained by the Vendor All Statutory Fees a shall be borne by the Vendor however required document from HAL will be provided as Essential when asked for 12 Obtaining statutory approval including preparation of necessary drawing and b documentation Essential C Liaison and obtaining CEA CEIG approval and any other required for making DG Set Essential operational for 250 KVA or higher rated DG set All required document approvals obtained for CPCB KSPCB authorised agency d environmental related approvals authority and legal If any is to be provided by the Essential vendor SAFETY ACCESSORIES 14 The machine must be provided with all safety features necessary to protect the Desirable machine control and the operator while in operation from all possible damage injury a 1 1 KV Class 1 approved tested quality rubber mat of 6mm thick and 900mm wide and Desirable 1800mm long installed in front of the power distribution boards and other DBs b Shock treatment char
16. amp works needs to be carried out All required control cable of various size as shielded 1 5 sqmm X 3 core 2 5 sqmm X viii 16 core etc to be supplied and installed for successful operation of DG set All control Essential cable should be copper amp grade 1100 Volts capacity ix All the internal panels shall be provided with suitable identification labels suitable Desirable engraved Label shall be fixed on bottom of the indication lamp etc AMF Panel to be supplied by Vendor shall have the list of breakers as per the drawing Essential enclosed in Annexure l 9 ACOUSTIC ENCLOSURE a Silent DG Set container with modular construction having provision to assemble and Desirable dismantle easily at site The Diesel Generator set shall be provided with integral acoustic enclosure at the b manufacturing stage itself Desirable C Offered acoustic enclosure shall have sound level lt 75 db A or as per latest KSPCB Essential CPCB norms d The enclosure is fabricated out of CRCA sheet of suitable thickness Desirable e Enclosure shall be given anti rust coating inside as well outside Desirable f The doors shall be gasketed properly to avoid leakage of sound Desirable g The door handles are lockable type with lock and keys in duplicate Desirable Specially designed attenuators are provided to control sound at air entry to the h Desirable container and exit from the container i Adequate ventilation is provided to meet air requirement for combustion
17. ation of DG Set f Annual Maintenance Contract AMC Vendor to quote for AMC as per SI No 20 of Desirable technical specification ADDITIONAL LIST OF DOCUMENTS TO BE SUBMITTED ALONG WITH THE 22 OFFER a Technical catalogue of the offered model along with data sheet Essential b Drawing of AMF Panel along with single line diagram Essential C Detailed drawing of foundation indicating necessary details Desirable d Previous experience of installed capacity of equivalent or higher rating with necessary Essential details such as Customer Name model with capacity purchase order no etc 23 MAKE OF THE ITEMS a All items used in the DG set AMF Panel Cabling etc should be standard Reputed Desirable make only b List of Preferred Makes is as given below CUMMINS CATERPILLAR MTU 1 DIESEL ENGINE MITSUBISHI PERKINS KIRLOSKAR Desirable VOLVO VOLVO PENTA Leroysomer Stamford Crompton or 2 Alternator Equivalent Desirable T E DUNLOP GERB RESISTOFLEX 3 AVM PADS Anti Vibration Mount POLYBOND or as per DG OEM Desirable MS PIPES FOR 4 EXHAUST WATER FUEL PIPING as JINDAL TATA SAIL Desirable per IS Standards 15 5 VALVES SANT RAMA AUDCO KIRLOSKAR Desirable 6 BATTERIES Lead Acid AMCO EXIDE AMARON AMAR RAJA Desirable HAVELL FINOLEX L amp T COBRA INDO 7 POWER CONTROL WIRES ASIAN POLYCAB KEI Desirable 8 sa VA VES STRAINE
18. be responsible for the cost incurred in preparation amp submission of bids including the cost towards obtaining digital certificate 9 Bidders shall be required to arrange all resources including Digital Signature Certificate DSC and Internet connections at their own cost for participating in online tenders at https eproc hal india com HAL shall not be responsible for any delays whatsoever in receiving as well submitting offer online including connectivity issues kkkkkkkkkkkkkkkkkkkkk 18
19. ce and due date super scribed and should reach the following address or the requisite amount to be Wire Transferred before Tender Closing date by 14 00 hrs Deputy General Manager Purchase Hindustan Aeronautics Ltd Aircraft Division Purchase Department Bangalore Complex Bangalore 560017 PH 080 22321585 For Wire transfer please make use of the following bank details ACCOUNT NAME HINDUSTAN AERONAUTICS LIMITED AIRCRAFT DIVISION ACCOUNT NO 10918220602 IFSC CODE SBINO0001114 BANK NAME STATE BANK OF INDIA HAL BRANCH SWIFT CODE SBININBB147 b Bids shall be rejected in the following instances i If the scanned image PDF of the DD Banker s Cheque or the wire transfer details for EMD is not available at the e procurement portal during Technical Bid opening ii the original instrument not received before Technical Bid opening iii Non receipt of confirmation from HAL s banker regarding wire transfer of EMD amount iv Offers not accompanied with requisite amount of EMD or EMD not submitted in the specified form c EMD amount should be received in full Any charges applicable should be borne by the bidder EMD needs to be submitted by participating bidder However the EMD remittance document either in Indian currency or any other convertible currency of the specified amount can be arranged by the Indian subsidiary branch office in India of a foreign bidder which shall be submitted along with a certificate confi
20. dually Essential 10 Two individual switches ACB of 4 pole each with adjustable current setting 50KA or ii higher Capacity 415 V AC of 630 Amps or higher rating each for KEB amp DG supply Essential both iii Push Button switches for ON amp OFF operation Desirable iv Auto manual test run facility with selector switch Desirable All required instruments like AC Digital Ammeters AC Digital Voltmeters Digital Energy meters Digital KW meter Frequency meter Over current earth fault relay v Earth Leakage Relay PF Meter Phase wise indicator selector switch for both voltage Essential as well as current independently etc should be part of AMF Panel Other metering instrument required for panel Buzzer for any fault Phase preventer etc should be in the panel vi Digital DC Ammeter Digital DC voltmeter shall be part of AMF control panel Desirable Switch amp indicator for engine start stop over speed set running load on set selector vii Switch for all three phase voltage and current indicator independently etc Panel should Desirable have tripping and resetting mechanism for all type of Fault to be handled in manual operation All required quantity of armoured aluminium cable of grade 1100 Volts capacity size viii 3 5 core X 240 sqmm X 2 run from DG set to AMF Controls panel along with required Essential glands lugs terminations needs to be supplied
21. during the period till the completion of the performance of the order placed and during currency of the order If at any time during the said period the contractor reduces the sales price sells or offers to sell such stores to any person organization including the purchaser or any department of Central Govt or any Dept of State Govt or any statutory undertaking of the Central or State Govt as the case may be at a price lower than the price chargeable under the contract he shall forthwith notify such reduction sale or offer to sale to the Hindustan Aeronautics Limited and the price payable under the contract for the stores supplied after the date of coming into force of such reduction or sale or offer to sale shall stand correspondingly reduced 22 IMMUNITY TO GOVERNMENT OF INDIA It is understood and agreed that the government of India is not a party to this agreement and has no liabilities obligations or rights hereunder It is expressly understood and agreed that HAL is an independent legal entity with power and authority to enter into contracts solely on its own behalf under the applicable laws of India and General Principles Contract Law The vendor shall agree acknowledge and understand that HAL is not an agent representative or delegate of the government of India It is further understood and agreed that the government of India is not and shall not be liable for any acts omissions commissions breaches or other wrongs arising out of t
22. e award of the contract purchase order to the Seller nor has any amount been paid promised or intended to be paid to any such individual or firm in respect of any such intercession facilitation or recommendation The Seller agrees that if it is established at any time to the satisfaction of the Buyer that the present declaration is in any way incorrect or if at a later stage it is discovered by the Buyer that the Seller has engaged any such individual firm and paid or intended to pay any amount gift reward fees commission or consideration to such person party firm or institution whether before or after the signing of this contract purchase order the Seller will be liable to refund that amount to the Buyer The Seller will also be debarred from participating in any RFQ Tender for new projects program with Buyer for a minimum period of five years The Buyer will also have a right to consider cancellation of the Contract Purchase order either wholly or in part without any entitlement or compensation to the Seller who shall in such event be liable to refund all payments made by the Buyer in terms of the Contract Purchase order along with interest at the rate of 2 per annum above LIBOR London Inter Bank Offer Rate for foreign vendors and Base Rate of SBI State Bank of India plus 296 for Indian vendors The Buyer will also have the right to recover any such amount from any contracts Purchase order concluded earlier with Buyer 2
23. gainst all design material or manufacturing defects During warranty minimum uptime of 9596 shall be ensured failing which warranty period shall deem to be proportionately extended Regular servicing including A B C Check Radiator fin descaling etc during warranty period shall be carried out by the Vendor However cost of consumable for A B C check will be borne by HAL All defective items damaged parts shall be replaced free of cost by the Vendor during warranty period 16 Performance Bank Guarantee Performance Bank Guarantee should be given for 10 of the order value from a nationalized reputed bank and valid for the period of warranty plus 01 month In case vendor does not agree for Performance Bank Guarantee retention of equivalent amount the offer would be summarily rejected 17 Tender Evaluation a The tender will be evaluated on the complete scope of supply as per Technical Specification item wise b If the bid is in foreign currency foreign currency exchange rate as on date of bid opening shall be considered for comparative price statement in Commercial evaluation Bid with lowest price conforming to the specification will be considered for placement of order c In addition to price the most advantageous bid will be ascertained on the basis of i terms of Delivery ii Payment terms iii compliance to commercial terms and conditions The evaluation will be based on landed cost at the Division by including freight charges
24. he contract Accordingly vendor expressly waives releases and foregoes any and all actions or claims against the Government Of India arising out of this contract not to sue the government of India as to any manner claim cause of action or any thing whatsoever arising out of or under this agreement 23 ARBITRATION All disputes or differences whatsoever arising between the parties out of or relating to the construction meaning and operating or effect of this contract or the breach thereof shall be settled by arbitration in accordance with the rules of arbitration of the Indian Council of Arbitration and the award made in pursuance thereof shall be binding on the parties 24 JURISDICTION The court at Bangalore only shall have jurisdiction to deal with and decide any legal matter whatsoever arising out of the contract in the event of placement of the order 25 Agents Agency Commission The seller confirms and declares to the buyer that the seller is the original manufacturer or authorized distributor stockiest of original manufacturer or Govt Sponsored Designated Export Agencies applicable in case of countries where domestic laws do not permit direct export by OEMS of the stores referred to in this offer contract Purchase order and has not engaged any individual or firm whether Indian or Foreign whatsoever to intercede facilitate or in any way to recommend to Buyer or any of its functionaries whether officially or unofficially to th
25. ne through HAL s e Procurement system at https eproc hal india com Bidder shall submit both Technical Bid and Price Bid through HAL s e Procurement Portal only Bids submitted in any other form such as courier post in person fax telegram telex shall not be accepted against this Tender Bidders are advised in their own interest to ensure that their bids are submitted well before the Due Date amp Time of Bid Submission of the Tender as HAL s e Procurement System at https eproc hal india com will not allow submission of bids once the closing date and time of the Tender i e Due Date amp Time of Bid Submission is reached HAL shall not be responsible if bidder is not able to submit the bid on account of failure in network internet connection at bidder s end Tender Schedule Sl No Activity Date Time 1 Tender closing Last date for submission of bids 18 Jun 15 23 55 hrs 2 Tender opening dates a Technical Opening 19 Jun 15 08 00 hrs Will be intimated later to the b Commercial Cost bid opening technically qualified bidders The Commercial Bids of only those firms whose technical bids are found to be technically acceptable will be opened Earnest Money Deposit a EMD for a value of Rs 40000 USD 800 have to be submitted in the form of Demand Draft Banker s Cheque in favour of Hindustan Aeronautics Limited payable at Bangalore enclosed in a cover with tender referen
26. ng with residential silencer amp required MS support earthing for Essential successful installation amp commissioning of DG Set shall be carried out by the vendor DG Set to be installed in open space It is vendor scope to make all necessary d arrangement for putting residential silencer and removal of exhaust air from Acoustic to Desirable outside Also no Rat water insect etc should enter to the enclosure e First fill of lube oils coolants grease etc for carrying out commissioning of DG Set Essential shall be supplied by vendor free of cost f Material handling equipment for shifting fixing movement etc shall be arranged by Desirable Vendor without additional cost Vendor shall be responsible for taking suitable safety measures for their service g engineers technicians labour etc while carrying out installation and commissioning Essential of the equipment at HAL site Vendor shall be responsible for any damage to HAL property accident to manpower h caused during installation amp commissioning Vendor shall bear the all applicable Desirable penalties i Proposed plan layout of the DG set is enclosed in Annexure ll For info 12 EARTHING Earthing work should be carried out by the Vendor as per Indian Electricity Rules a including all required materials and necessary civil works including excavation amp Essential concreting etc b Suitable body earthing with GI Plate with required strips for DG Set amp AMF Panel to be Essenti
27. ntee valid for the warranty period plus one month All the payments shall be released through RTGS CORE NEFT 9 All statutory levies as applicable in India at the time of supply will be borne by HAL 10 Testing at Manufacturer s site As per Technical specification 11 Installation Commissioning Earthing and Approvals As per Technical specification 12 SAFETY CODE TO WORKMEN DURING INSTALLATION COMMISSIONING You are requested to ensure all safety precaution of your personnel while installation commissioning of equipment to prevent any accident In case of any accident HAL shall not be responsible for loss caused to your personnel and property Also the contractor shall at his own expense cover up and protect from any cause for the protection of the work amp materials belongs to HAL Any damage caused must be made good by the contractor at his own expense 13 HAL is not bound to accept the lowest or any quotations and reserves the right of accepting the whole or any part of the quotation or part of the quantity offered and you must supply the same at the rate quoted 14 Liquidated Damages In the event of an order we reserve the right to collect a sum of 0 596 per week of delay or part thereof subject to a maximum of 1096 as our claim towards liquidated damages on the undelivered part of the order 15 WARRANTY DG inclusive of all systems and accessories should be warranted for 12 months from the date of commissioning a
28. price of the goods through bank Bidder s quotation should indicate clearly the extent of such charges ii Price schedule is attached at Annexure A Any break up prices of optional accessories and further price details to be indicated at format attached at Annexure A1 Price Bid will be evaluated based on the information provided in the formats Annexure A and Annexure A1 only iii In case Bidder has entered into Rate Contract with DGS amp D the Rate Contract reference to be sent to HAL along with the quotation Bidder is required to certify that prices quoted are the same as applicable to DGS amp D and other Government Departments DGS amp D Rate Contract holders should state whether they are agreeable for supply at DGS amp D Rate Contract Rates in the event of placement of order by us on HAL s own order form iv In case an imported item is quoted by bidder the prices quoted should be in the currency of the country of supply HAL reserves the right to avail Custom duty exemption on imported item To avail the exemption HAL will provide Custom duty exemption certificate if applicable to the Bidder Bidder shall submit the invoice of foreign supplier prior to release of custom duty exemption certificate by HAL Bidder is advised to quote both the rates with custom duty exemption and without custom duty exemption HAL reserves the right to select any of the option for commercial evaluation and ordering 2 Any order resulting from the enquiry
29. rification 2 Where numerical values are required to be quoted the comments like YES AGREED WILL BE GIVEN AT THE TIME OF SUPPLY CONFIRMED WILL BE CONFIRMED are not acceptable 3 Catalogues Datasheets should be provided for the offered equipment and all the claims in the Technical Specification compliance sheet placed at Annexure B should be supported by documentary proofs 4 Deviations if any against the terms and conditions of RFQ to be clearly highlighted else it will be construed as the bidder is complying to all of the RFQ s terms and conditions oe oe e eoe oe oe ee TECHNICAL SPECIFICATION OF 250KVA DG SET QTY 01 NO Relative Humidity 30 97 Altitude above mean sea level 1000 mtr 1 PURPOSE The D G Set is intended for supplying power to the complete Hanger utilities in case of For info electric power failure in Aircraft Division Bangalore Complex 2 INSTRUCTIONS a The Vendor should quote commercially proven model of DG Set Desirable Comments like YES AGREED WILL BE GIVEN AT THE TIME OF SUPPLY CONFIRMED WILL BE COMPLIED are not acceptable where numerical values are Desirable required to be quoted Vendor should provide Catalogue of DG set for the offered model Essential d The offer shall be ignored disqualified in case the Vendor is Designing Manufacturing Essential amp Installing the DG Set of equivalent rating for the first time Valid OEM
30. rm delivery schedule taking into consideration of the period actually required based on the complexity of the equipment In the event of an order HAL reserve the right to claim towards liquidated damages on the undelivered part of the order This clause will be strictly followed by HAL Therefore your delivery schedule should be firm and definite ii In case of Foreign Bidder please indicate status of export permit based on the present rules regulations of your country and normal time frame for obtaining such export permission if an order is placed on you in near future and the same should be covered within the delivery schedule indicated iii If installation and commissioning of the equipment is applicable and to be done by supplier at HAL site bidder to indicate the period required for the above job from the date of intimation of readiness of site at our premises iv Bidder to note that the delivery schedule should be for a Period required for the delivery dispatch of equipment including pre dispatch inspection if called for and b Period required for installation and commissioning of the subject equipment after intimation from HAL about readiness of the site 8 PAYMENT TERMS 80 of the order value will be released within 30 days from the date of supply of the item at HAL Aircraft Division Bangalore Balance 20 of the order value will be released within 30 days after successful installation and on receipt of Performance Bank Guara
31. rming the relationship of subsidiary branch office in the bidder s offer d EMD will not carry any interest for the period it is retained with HAL Forfeiture of EMD EMD will be forfeited if a bidder withdraws amends impairs and or derogates within validity period EMD of the successful bidder also shall be forfeited if the successful bidder fails to honour the contract resulting from the tender e EXEMPTION Bidders exempted from submission of EMD as per Govt of India directives must submit certified copy of Govt of India authority for such exemption in lieu of EMD Failure to upload the proof of eligibility for EMD exemption will result in the rejection of bid f EMD of unsuccessful bidder will be returned after order acceptance by the successful bidder However in case of successful bidder the EMD shall be released after the supply of the equipment or may be appropriated for security deposit or Performance Guarantee as applicable for the warranty period Conditions 1 PRICE i Price quoted should be net FOB FCA export packed FAS Vessel with no extra charge whatsoever The quoted price should include equipment cost all standard and other accessories in order to meet the tendered specification If for special reasons bidder prices are Ex Works or F O B plant bidder must prepay inland transportation s Port dues and shipment charges up to F O B vessel at port of shipment and claim this amount of actual along with the
32. s has to bear all taxes duties and levies payable in their country and HAL will bear all statutory levies other than withholding tax and service tax payable in India Withholding Tax i HAL would be deducting at source applicable Income Tax as per Government of India Rules applicable at the time of making payments in respect of services rendered in India Generally on the amounts towards services like training technical assistance offered by the bidder and license fees As per the Rules Income tax has to be borne by the recipient of the Income and relevant certificate to this effect will be issued to the bidder on deduction of such amounts if applicable ii Bidder should bear the applicable withholding income tax in India Tax would be deducted at source by HAL as per DTAA where the bidder could claim the benefit of double taxation in their country as per the bilateral agreement between the two countries Certificate to this effect would be issued by HAL to enable the bidder to claim the benefit under DTAA iii Bidder is required to indicate the PAN No issued by Indian Income Tax Authorities 7 DELIVERY All supplies should be effected within 4 6 weeks from the date of our confirmed P O However we request you to quote earliest possible delivery i Please confirm whether the item equipment quoted offered is of the shelf or to be manufactured specific to type If the items equipment is manufactured specific to type bidder to quote fi
33. t in Hindi English amp Kannada Desirable C Danger Boards in Hindi English amp Kannada Desirable d 440V Class enameled danger board of 150 x 150mm size Desirable e 4 5 Kg Class CO2 type portable fire extinguisher Qty 02 Nos Desirable f First aid box complete with all standard first aid materials Desirable g Set of two sand fire buckets with MS stand Desirable 15 DOCUMENTATION Three 03 sets of the following documents in English shall be supplied a Operation Manual Essential b Maintenance and Service Manual Essential C Electrical wiring diagrams Essential i Single line diagram showing rating of components metering and protection for DG Essential panel PLC panel Distribution boards etc ii Earthing layout showing connections to DG Panels Essential iii Wiring Diagram Essential d Write up on control philosophy for complete emergency electrical system containing Desirable starting and stopping sequence interlocks metering annunciation etc Electrical layout drawing showing location of equipment cable routing bus duct i connections water and fuel piping arrangement with fuel tank for DG Set exhaust Essential system etc Plan amp Elevation drawing including sectional details ii Preventive maintenance check list trouble shooting charts and guidelines Essential e Spare parts list Desirable 13 Vendor shall submit and obtain prior approval from HAL for one set of following documents after placement of order
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