2016 Resource Hall COMMERCIAL Booths Packet
Contents
1. ll MEN WOMEN i o MY E My C z Gg 4 o J J O S J O L o O e __ O T4 l 2 __ gt T39 T 2 BET lt L T38 7 AN 9 o E 7 o o 736 iT i lt l F s mA O 3 as COTO ms rt Ly lt O a 34 148 a O 0 O E V N 133 1 m JE 1 i TW 7 15 6 lt a i 1314 E U o o lt o 9 o o Fa ar i ag lt L lt t x4 T T T E il o o Y o o mM hg T T8379 gt a O 13 O 15 8 O E 4 q A eer reeset Tree ee P HALL D as of 09 02 2015 a T 124 Dimension Size Qty SqFt 10x10 100 90 9 000 A ra a O 10 x20 200 4 800 di 8 n D M k z WE eae eee 10 x50 500 2 1 000 Lo 20x20 400 2 800 iS ENE poe A 20 x30 600 3 1 800 suenen aa a m o o o g a Totals 111 13 900 f J 3 281 X 185 PROJECTS SPACE coso e ES Tt Car Pa Wa ELEV 3 TTT 1001101 YN 10 10 X 20 GALLERY EXPO A AAA ao ii it pa PENDING FIRE MARSHALL REVIEW GARY BATES Kansas City MO Account Executive contention City L 20 2015 Approva 222 3137 16 NCECA R11 2 Bartle Hall SPLAKE 10 2 2015 11 04AM File Name Convention Center Drawn By Latest Revision Date KX NEW 2016 R2. http kcconvention com resources
3. Hall hours 8 30am to 4 30pm Breakdown 4 30pm to 11 45pm Cancellation and Refund Policy Notice of cancellation must be given to NCECA in writing or email A 50 00 processing fee will be charged on all refunds Refunds will be made as follows Prior to December 15 2015 a full refund will be issued in the same manner it was paid less the 50 00 fee December 15 2015 January 15 2016 25 of the total booth table space will be forfeited to NCECA in addition to the 50 fee After January 15 2016 NO refund will be issued 2016 NCECA Resource Hall FAQs Q What is the Conference Headquarters hotel and far is it from the Convention Center A Marriott Kansas City Downtown headquarters one block from Kansas City Convention Center http nceca net 2016 kansas city hotel accommodations Q Does NCECA offer Member and Non Member space fees A Yes Corporate and Institutional Members receive a discount on booth table fees Membership Benefits http nceca net membership Q What are the bold squares on the floor plan A The squares are the utility plates in the floor Q As a Resource Hall participant can we show and sell finished art work A Ceramic wares that relate directly to the products resources and or services offered by participating businesses and non profits may be displayed in up to 25 of the space purchased but they may NOT be sold Q Do the booth table fees include Representative conference passes A Yes
4. Membership is NOT included with the Representative conference passes e First commercial booth comes with three 3 conference passes each additional booth will come with two 2 conference passes ONLY two 2 additional passes may be purchased at 120 each PER company e Non Profit Resource table comes with two 2 conference passes ONLY two 2 additional passes may be purchased at 120 each Q Do I need a Kansas City State of Missouri sales tax license A All Resource Hall Exhibitors are responsible for observing regulations on sales tax procedures for the State of Missouri All tangible items are taxable at 8 350 A Missouri Tax Registration Application Form 2643 must be completed and submitted to the Missouri Department of Revenue The registration application may be completed online here It can also be obtained by visiting our Business Tax Registration Forms page or by calling 800 877 6881 Q May I hand carry my boxes into the Resource Hall A Exhibitors may deliver their own materials into the Resource Hall by hand or with a 2 wheel dolly at the loading dock in 20 minutes or less No dollies or carts are provided Q Do I need to pay for electricity and internet service A Yes you will be sent a complete Service Packet with order forms from Fern Expo in January 2016 Electrical Estimated costs based on 2015 rates approximately 100 00 for 120VAC 15 AMP service Find information about the Kansas City Convention Center at
5. ONLINE payment process In continuing efforts to keep credit card numbers more secure and increase efficiency Deposits and Final payments will now be made through the NCECA ONLINE STORE NCECA KANSAS CITY through the NCECA O STO Makens The Primary Contact for the company will need to login HERE MILESTONES using the Primary Contact s email address and password If you have forgotten your password there is a link on the login page to have an email sent to reset your password Once logged in 1 Click Online Store in the left navigation bar 2 Select your organization from the Select Customer dropdown list then click Go to Shopping 3 To join as a Corporate Member or renew if necessary select Membership from the SHOP FOR dropdown list click GO then click Corporate Membership item and Add to Cart 4 Continue Shopping to make a Commercial booth payment select Event from the SHOP FOR dropdown list click GO 5 Click on 2016 Commercial Booth then select the Deposit amount that applies to the of booths click NEXT a In First Name and Last Name boxes put an X b List your 10 booth s preferences in the designated box In this box you may request to be near to or separated from other specific companies c List your booth Representative names and email for conference passes in the designated box d Click Register Now You will be taken to your Shopping Cart Review your items here 6 Click CHECK OUT and follow the in
6. fabricated from inherently fireproof materials The Fire Marshal s Office may at his or her sole discretion perform a flame test of exhibit materials The use of any material that cannot be made flame retardant is prohibited Resource Hall participants shall comply with all federal and municipal fire codes which apply to places of public assembly Any activity that may be hazardous cause special cleaning or intrude into aisle space or other booths is prohibited This includes storage closets or enclosed areas built into the exhibit Prohibited Materials All straw hay or live evergreen trees Compressed flammable gases flammable or combustible liquids and hazardous chemicals and materials acetylene hydrogen propane butane pesticides herbicides poisons gasoline kerosene cleaning solvents and other petroleum based materials The use of helium and helium balloons is prohibited in the facility Adhesive backed decals are not permitted to be distributed or used inside the facility or in the immediate vicinity Drayage Decorator Fern Exposition amp Event Services has been contracted as our decorator drayage firm again this year Fern Exposition Services packets will be e mailed in January 2016 which includes detailed information and electricity drayage order forms Drayage for Kansas City will be 62 00 per 100 Ibs 200 Ib minimum includes unloading storing empty containers returning empty containers and re loadin
7. lessee during the lease period All curtains table skirts drapes and decorations must be either be constructed of flameproof material treated with an approved flame proofing material or treated with an approved flame proofing solution Treatment shall be renewed as often as necessary to maintain the flame proofing effect All such material is subject to inspection and flame testing by the Fire Marshal No combustible materials merchandise or signs shall be attached to hung from or draped over flameproof side and rear divider draperies of booths or attached to table skirting facing aisles unless flame proofed All evergreen used for decorating must be flame retardant live and growing no cut trees and balled in burlap No pine boughs or cuttings are allowed Automobiles trucks boats tractors machinery and other motor vehicles utilizing flammable fuels which are placed on display inside any building shall have no more than five 5 gallons of fuel or one fourth 1 4 of a tank whichever is less All fuel tanks shall be locked or effectively sealed and battery cables shall be disconnected from the ignition system Ignition keys for vehicles on display shall be kept by a responsible person at the display location for removal of such vehicles from the building in the event of an emergency Any vehicles requiring battery power for demonstration must use an auxiliary power source All sales of food items and novelties must be arra
8. ITY CONVENTION CENTER NOTICE TO EXHIBITORS AND LESSEES Listed below are regulations that will be enforced during all events It is requested that this information be listed in show brochures programs and or exhibitor packets It is your responsibility to inform your exhibitors and personnel associated with your event of these regulations 1 Decorations signs posters adhesive back decals etc may not be taped nailed tacked or otherwise fastened to ceilings painted surfaces columns glass doors marble fabric walls or City owned podiums 2 Signs used in the building must be produced by a professional sign company or computer generated Hand made signs or signs written in long hand will not be allowed in the building 3 Approved tape 3M 9589 double side adhesive 3M 471 single side adhesive and Gaffers tapes are the only approved products for booth markings and carpet applications within the facility Applied tapes and any residue must be removed from all surfaces prior to move out 4 Paint shoe polish and unapproved tapes are not allowed to be used in the facility 5 No drilling of the structure is allowed Any means of attachment must be non destructive to the structure 6 Helium balloons are not allowed inside the facility The Facility Manager may approve helium balloons if they are an integral part of the display 7 The Convention and Entertainment Facilities permanent graphics signs or displays may n
9. NCECA 2016 RESOURCE HALL Kansas City MO March 16 19 2016 Kansas City Convention Center 301 West 13th Street Kansas City Missouri 64105 The following information is lengthy but IMPORTANT contains NEW payment processing Please read this thoroughly BEFORE going online to make payment and submitting your online Space Request For questions contact Kate Vorhaus NCECA Resource Hall Coordinator kate Onceca net Any company or nonprofit entity which manufactures or provides products or services to the ceramic industry is eligible to be a Resource Hall participant 2016 Resource Hall Member Non Fees 20 discount Member off Non member fees Booth 10x10 1 260 00 1 575 00 Single Corner 1 360 00 1 675 00 End cap 2 corners 2 770 00 3 400 00 Half Booth 10 x 5 760 00 950 00 2016 Resource Table 420 00 735 00 Two max Additional 120 00 120 00 Representatives Fees include a 6 draped table 2 chairs wastebasket company signage and representatives to man the booths and tables as described in the Representatives area No base electricity will be provided at either booths or tables all electrical needs will be ordered through the Rhode Island Convention Center using the order form provided by Fern Exposition amp Event Services Sales Regulations Ceramic wares that relate directly to the products resources and or services offered by participating businesses and non p
10. ck to the NCECA office and reasonable efforts will be made to identify the owners 2016 NCECA CONFERENCE HOTELS Marriott Kansas City Downtown headquarters 200 West 12th Street Kansas City MO 64105 145 flat rate One block from Kansas City Convention Center Rate includes complimentary Internet in all guest rooms Self parking 10 day For reservations call 1 800 810 0850 or 816 421 6800 and identify yourself as being with National Council on Education for the Ceramic Arts or you can book on line at https resweb passkey com go NCECA March2016 The Aladdin Holiday Inn 1215 Wyandotte Street Kansas City MO 64105 144 flat rate One block from Kansas City Convention Center Rate includes complimentary Internet in all guest rooms For reservations call 1 877 224 2870 or 1 816 421 8888 and identify yourself as being with National Council on Education for the Ceramic Arts or you can book on line at https resweb passkey com go 8a413c2b Crowne Plaza Downtown 1301 Wyandotte Street Kansas City MO 64105 145 single double 165 trip 185 quad Across the street from the Kansas City Convention Center Rate includes complimentary wireless Internet in all guest rooms For reservations call 1 888 233 9527 or 1 816 474 6664 and identify yourself as attending NCECA Annual Conference or you can book on line at https resweb passkey com Resweb do mode welcome ei_new amp eventID 11282360 KANSAS C
11. ed in this packet Deadline February 12 2016 Representatives Included with booths tables First commercial booth comes with three 3 conference passes each additional booth will come with two 2 conference passes ONLY two 2 additional passes may be purchased at 120 each PER company Membership is NOT included with conference pass e Non Profit Resource table comes with two 2 conference passes ONLY two 2 additional passes may be purchased at 120 each Membership is NOT included with conference pass SHOW HOURS AND SET UP Setup Tuesday March 15 2016 from NOON to 6pm Breakdown Friday March 18 4 30pm to 11 45pm Resource Hall Hours Wednesday Thursday March 16 17 9a m to 5p m Friday March 18 8 30a m to 4 30p m All booths tables must remain intact and staffed until Friday March 18 at 4 30 p m and may not be dismantled or removed before that time Cancellation and Refund Policy Notice of cancellation must be given to NCECA in writing or email A 50 00 processing fee will be charged on all refunds Refunds will be made as follows Prior to December 15 2015 a full refund will be issued in the same manner it was paid less the 50 00 fee December 15 2015 January 15 2016 25 of the total booth table space will be forfeited to NCECA in addition to the 50 fee After January 15 2016 NO refund will be issued Taxes All tangible items are taxable at 8 350 The Special Events Sales Tax Re
12. employees either from fire water theft accidents circumstances beyond the control of NCECA Officers and Membership and the Kansas City Convention Center separately or collectively or other causes or injury to persons resulting from any cause All claims for such loss damage or injury being expressly waived by the participant and are required to carry their own liability insurance Each participant will be required to have evidence of general liability protection and Workers Compensation Insurance available All laws and ordinances pertaining to health fire prevention and public safety are the responsibility of the participant Resource Hall participants are reminded that the use of the NCECA copyrighted logo acronym on any merchandise or publication is prohibited without the express consent of NCECA All commercial and non profit display areas must conform to NCECA and Conference Center guidelines NCECA and Conference Center representatives reserve the right to remove elements of displays that do not conform to the purpose or other regulations associated with this area Smoking Policy Kansas City Convention Center is a non smoking facility Smoking is only permitted outside of the facility in the designated areas Lost and Found Often lost and found articles are turned into the NCECA registration area If you lose something onsite please check with the NCECA Registration counter If unclaimed these items will be taken ba
13. esource Hall Representative Registration Membership is NOT included with conference pass Representatives included with booths tables e First commercial booth comes with three 3 representative conference passes each additional booth will come with two 2 representative conference passes ONLY two 2 additional passes may be purchased at 120 each PER company e Non Profit Resource table comes with two 2 representative conference passes ONLY two 2 additional passes may be purchased at 120 each There will be no hard copy registration form for representatives to complete this year I will be registering the representatives for your booth table as a group within the NCECA database Each representative s registration will be confirmed via email sent to the individual s primary email address listed in our database In order to streamline this process we are asking that all representatives create update or confirm their Individual NCECA Online Profile Click HERE to login to your NCECA Profile using your primary email address and password If you have forgotten your password click on the Forgot your password link on the login page An email will then be sent to reset your password If you have not received it in your inbox check your spam junk folder Once logged in 1 click on My Information in the left navigation bar 2 Please review your personal information You may then click Edit View Information and make a
14. g at show site Freight Handling and Storage of Empty Containers Equipment may only be delivered or removed through the loading dock area No empty cartons or containers may remain on the Hall floor during show hours Please make arrangements to remove empty containers beforehand or request removal and storage services through Fern Exposition amp Event Services who will have a Service Desk in the Resource Hall If you are advance shipping to Fern Exposition amp Event Services these services are automatically provided as part of their fees Utility Services The utility services can be ordered using the forms provided in the Fern Exposition Services Packet that will be sent via email in January 2016 samples of available services Electrical Telephone Audio Visual and Internet All Service needs must be ordered using the forms in the Services packet No base electricity will be provided at either booths or tables Electricity will run approximately 100 2015 rate for a Standard Outlet Security and Liability Security will be provided and the Hall will be locked during non show hours with security present 24 hours a day Reasonable care will be taken to protect exhibits and materials but beyond this NCECA Officers and Membership and the Kansas City Convention Center collectively or separately cannot accept responsibility for any damage loss or destruction of a booth table or for the property of a participant his agents or
15. nged through the Facility s exclusive concessionaire No food or drink may be brought into the Facility without prior approval of the Facility Manager Sample size food of one 1 ounce or less and or beverage products consisting of three 3 ounces or less may be distributed by exposition sponsoring organizations and or their exhibitors upon authorization of the Show Manager and the Facility Manager Samples of alcoholic beverages require special arrangement through the Facility Manager 31 Animals in the facility for reasons other than assisting disabled persons must have prior approval from the Facility Manager and must be permitted through Animal Control 32 All plantings water features etc must have waterproof plastic materials underneath the exhibit 751 Wyoming Street Kansas City MO 64101 Phone 816 221 0525 Fax 816 471 1602 email Ldavis fernexpo com SAFETY Standing on chairs tables or other rental furniture is prohibited Rental furniture is not made to support standing weight Fern Exposition amp Event Services cannot be responsible for injuries or falls caused by the improper use of furniture If assistance is required to assemble your exhibit see a Customer Service Representative at the Fern Service Desk or the Display Labor Service order form included in this Exhibitor Service Manual UNION JURISDICTION DISPLAY SET UP AND DISMANTLE To assist you in preparing for your show we would like to share with
16. ny necessary changes Organizational affiliation will be added and updated internally NEW to NCECA If you do not have an existing NCECA Online Profile click New Visitor in the left navigation bar Fill in all required information and then click Create Account only Your organizational affiliation will be updated internally Deadline for representative registrations is February 12 2016 Makens UES 2016 Kansas City Resource Hall IMPORTANT Dates and FAQ s October 9 2015 Commercial Resource Hall and NP Resource Tables Packets posted to website Space will be assigned on a First come first served 50 Online deposit Booth Tables preferences and list of representatives are required for assignments By December 1 2015 Space Confirmation sent with space assignment and final invoice December 2 2015 SmartPhone Enhanced APP deadline December 15 2015 Last day to request Booth Table space to be included in the Conference Program Guide January 15 2016 Booth Table Final Online payments due January 2016 Resource Hall Services Packet from Fern Expo Event Services sent via e mail February 12 2016 Deadline for Resource Hall reps to create a NCECA Online Profile March 15 2016 Tuesday Resource Hall set up 12noon 6pm March 16 19 2016 50th Annual NCECA Conference Kansas City Missouri March 16 17 2016 Wednesday Thursday Resource Hall hours 9am to 5pm March 18 2016 Friday Resource
17. ot be visibly blocked or relocated Temporary signs cannot be repositioned without prior approval from the Facility Manager 8 All doors to mechanical rooms operation rooms and offices need to be kept clear and free of draping or storage by exhibitors and service providers 10 11 12 13 14 15 16 17 18 19 20 21 Utility panels switch gear hose cabinets standpipes and fire floor ports must remain accessible at all times No temporary or permanent cables or wires will be installed in public or non public areas without prior permission from the Facility Manager Approved cables or wires must be plenum rated and installed by exclusive utility provider and removed upon client contract expiration by exclusive utility provider Electrical mechanical rooms are restricted access areas with only authorized personnel allowed There are no surface mounted drains in the Exhibit Halls Therefore floor ports will not be used for the dumping of any substances Escalators and passenger elevators are for use by the general public and may not be blocked or used to transport equipment catering food or freight Motorized equipment with tracks or metal wheels is not permitted to be mobile within the facility Utilities to exhibits are subject to be turned off during non show hours Twenty four hour power is available upon request and is subject to additional charges Per City Ordinance smoking is not all
18. owed within 20 feet of any entrance to the facility All smoking areas must be located on the apron away from the loading and dumpster areas No parking is allowed in fire lanes service streets vacant exhibit halls loading dock areas or any other location posted No Parking Unauthorized vehicles will be removed or towed at the owner s expense No loading unloading or parking is allowed on plazas sidewalks or public entrances without prior approval of the Facility Manager Trailers cannot be unhooked from vehicles while inside the building Blocking of truck door eye sensors and parking of metal items on truck door loops is not permitted All doors must remain closed when not in immediate use Escalators and passenger elevators are for use by the general public and may not be blocked or used to transport equipment or freight 22 23 24 25 26 27 28 29 30 Freight elevators are to be used for all freight and equipment movement Vehicles car truck van SUV etc are prohibited on freight elevators All crates stored on the covered dock must maintain a twenty four 24 inch clearance from the ceiling and fire sprinkler heads Crates must be stored in such a way as to maintain a clear drive aisle for emergency vehicles The Convention and Entertainment Facilities does not accept freight shipments for exhibitors or lessee Freight must be consigned to the official show service providers or
19. port Form 2360 must be completed and submitted to the Missouri Department of Revenue It can also be obtained by visiting the Business Tax Registration Forms page or by calling 800 877 6881 Resource Hall Exhibitors are responsible for observing regulations on sales tax procedures for the state of Missouri Booth and Table Regulations No part of any booth display may be taller than 8 3 in height Display items against the booth sidewalls may not exceed 40 inches in height No part of any table display can obstruct the view of neighboring tables No flashing lights or other distractions are permitted Signs banners and posters may not be attached to any part of the Convention Center or to any of the furnishings or fixtures No adhesives tacks nails etc can be used to affix items to doors tables windows etc in any location at the Convention Center Hall participants are required by the Kansas City Convention Center to observe all union contracts in effect among show management official contractors facilities and any labor organizations represented It is the Resource Hall participant s responsibility to ensure safe booth table construction Materials used must be flame retardant and are subject to inspection by the Kansas City Fire Marshal The Fire Marshal may request that certification accompanies items Drapes signs banners decorating materials plastic cloth and similar materials must be flame retardant or
20. rofits may be displayed in up to 25 of the space purchased but they may NOT be sold Advertising materials and signs of firms other than those that have engaged space are prohibited Commercial booths may sell materials products used in production of ceramic objects only and may NOT sell finished ceramics such as pottery art tiles or other objects T shirts may also be sold Non Profit tables may sell ONLY literature and publications related to the mission of your organization such as books exhibition catalogs videos CD s and DVD s T shirts may also be sold An ONLINE deposit based on the number of booths or 50 of the table fee must be made prior to space being assigned You will have the opportunity to list preferred spaces during payment See the NEW Payment instructions included in this packet Space assignments will be made on a first come first served basis December 15 2015 is the last day to request space to be included in the Conference Program amp Exhibition Guide The balance is due in full by January 15 2016 If full payment is not received by the Paid in full date a 1 5 service charge will be assessed for each 30 days after the final payment date NCECA reserves the right to resell or reassign any booths that are not fully paid by the January 15 deadline Resource Hall Representatives MUST create a NCECA Online Profile in order to get registered See the NEW Rep Profile instructions includ
21. structions to make your payment NEW to NCECA If you do not have an existing NCECA Organizational Profile to log into send an email stating you need to have a Profile set up to kate nceca net and include e Gallery name and mailing address Send billing address too if different e Gallery phone number e Primary contact s name and email address e Web address After payment is made you will receive a payment confirmation email and an event confirmation email with additional details Please check your email and junk spam folder Once booths have been assigned I will calculate your total due based on of booths corner space or end cap space I will then send a FINAL invoice less your deposit that may be paid online The balance is due in full by January 15 2016 For questions regarding payment process and representative registrations contact Kate Vorhaus NCECA Projects Manager kate nceca net 303 828 2811 or 866 266 2322 For questions regarding Membership contact Jacqueline Hardy Office Manager Membership Coordinator jacqueline nceca net Iy ja m SERVICE CORRIDOR SERVICE CORRIDOR il AM
22. you some information regarding the jurisdiction of the union Currently we have an agreement with the local Stagehand Union to provide for display set up and dismantling Full time employees of exhibiting companies may set their own displays without assistance from the Stagehand Union MATERIAL HANDLING Currently we have a labor agreement with the local Teamsters Union Exhibitors may deliver their own materials into the exhibit facilities however the use or rental of Fern dollies flat trucks or other mechanical equipment is not permitted Exhibitors may bring their own carts pallet jacks are not allowed Fern must control access of the loading docks in order to provide for a safe and orderly move in out Charges for material handling services are reflected on the Material Handling and Freight Service order form included in this Exhibitor Service Manual Packet to be emailed in January 2016 GRATUITIES Fern Exposition requests that exhibitors do not offer gratuities to our employees as they are paid an excellent wage denoting a professional status Any request for tips should be brought to the attention of a representative at the Fern Service Desk INSURING YOUR PRODUCT It is understood that Fern is not an insurer and that insurance if any should be obtained by the exhibitor Please refer to the Limits of Liabilities included in this Exhibitor Services Manual omasie Safety tips amp kansas city union guidelines Commercial Booth
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