Tents for In-water Displays - Miami International Boat Show
Contents
1. 2016 MIBS EXHIBITOR MANUAL Dear Exhibitor Eventstar Structures is proud to be the exclusive provider of tent structures and accessories for The 2016 Progressive Insurance Miami International Boat Show being held at the historic Miami Marine Stadium Park and Basin on Virginia Key February 11th 15th in Miami Florida Below you will find information pertinent to securing your structure for the event Eventstar will be providing specific structure offerings as well as design and development services You will be able to submit your order to Eventstar via their website If you have any questions or concerns please use the contact information below to get in contact with The Eventstar MIBS 2016 team EVENTSTAR Registration Website http www eventstarexpo com Address 8150 B NW 90th ST Medley FL 33166 Contact Information miamiboatshow2016 eventstar com 305 969 0191 Office 305 969 2761 Fax Frequently Asked Questions Orders can be placed at our MIBS 2016 Portal http www eventstarexpo com Inquiries may be sent to miamiboatshow2016 eventstar com Eventstar s mailing address is as follows EVENTSTAR STRUCTURES 8150 B NW 90 Street Miami FL 33166 Orders will not be processed without full payment Please review our Payment Policies for detailed information Don t forget to keep a copy of your order for your records Full payment must be received for services requested before the order will be processed To secure your2. RESPONSIBILITY FOR LABOR EVENTSTAR and its subcontractors shall not be responsible for loss delay or damage due to strikes lockouts or work stoppages of any kind EVENTSTAR and its subcontractors shall not be responsible for loss injury or damage caused by laborers or equipment furnished by EVENTSTAR or its subcontractors except when such laborers are working for or operating equipment under the direct supervision of a supervisor designated by EVENTSTAR or its subcontractors EVENTSTAR and its subcontractors shall not be liable to any extent for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss injury or damage to an exhibitor s materials or exhibitor personnel which may make it impossible or impractical to exhibit exhibitor s materials Claims for loss injury or damage which are not submitted in writing to EVENTSTAR within 30 thirty days after the close of the event at which the loss injury or damage occurred shall be considered waived No suit or action shall be brought against EVENTSTAR or its subcontractors more than one year after the accrual of the action The placing of an order for the services of laborers and the use of equipment by an exhibitor or any agent of the exhibitor shall be construed as an acceptance by such exhibitor or agent of terms and conditions set forth EVENTSTAR and its subcontractors will not be responsibl
3. order you must sign your Invoice The Eventstar Terms and Conditions and submit 100 payment Orders are reserved on a first come first served basis Orders for tenting should be placed no later than January 9th 2016 to keep the standard pricing listed below Any orders or changes after this date will be billed at an increased rate and subject to availability Labor is included in the pricing below based on normal business hours and a standard setup scenario with level flooring and no obstructions City Building Permit is required for any structure over 100 sq ft Permits will be provided at an additional cost based on square footage No alterations drilling tapping gluing etc can be made to the structure without Eventstar s prior consent If changes are made damages will be billed at full replacement cost plus an administrative fee All items must be removed from the structures by 12 PM on February 16th 2016 Electrical Service must be ordered separately through the show s electrical contractor Edd Helms Electric HOW DO I PLACE MY ORDER DO I HAVE TO PAY IN ADVANCE FOR SERVICES OR CAN I BRING A CHECK TO THE SHOW WHEN IS THE DEADLINE TO PLACE ORDERS DOES THE COST OF THE TENT INCLUDE LABOR INSTALL AND DISMANTLE WILL EVENTSTAR HANDLE PERMITTING CAN ITEMS BE ATTACHED TO THE STRUCTURE HOW LONG DO I HAVE TO REMOVE ITEMS PRIOR TO DISMANTLE HOW DO I ORDER ELECTRICAL SERVICES Limits amp Liability
4. d Per Hour 100 00 Printing of Gable and Parapets UPON REQUEST N A Request Deadline for printing is 11 15 2015 Transportation Delivery and Pickup of 10 and 20 Spans up to 40 Long Each 175 00 Delivery and Pickup of 33 Span up to 40 Long Each 300 00 Delivery and Pickup of HVAC Units Each 175 00 Sample Structure Example 20 x40 x10 Curv Structure The size above is just for reference and final specifications for your structure will be sent to you after receiving your inquiry
5. e for any damages caused while handling the Exhibitors display and its components during set up storage and dismantling Exhibitor should inform in writing any special handling conditions prior to shipping to and from PAYMENT TERMS In order for us to process your order for services and materials listed in this Exhibitor Service Manual we must have full payment in advance All payments must be made via wire transfer or Credit Card Visa or Mastercard All inquiries must be resolved and completed before you leave the event ORDERS QUESTIONS amp ADJUSTMENTS Orders by telephone will not be accepted All advance orders must be paid in full at the time the order is placed Any discrepancy in items ordered and items received or any complaint or question concerning service must be reported to EVENTSTAR immediately Issues will be resolved and or any valid adjustments will be made at that time and approved by the EVENTSTAR supervisor in charge Credits and adjustments will not be made on information received after the show Items cancelled on show site or after delivery are non refundable and billed at 100 There will be no refunds for any Services reserved and paid for in advance Payment Policies Full payment must be received for services requested before the order will be processed All prices include delivery installation and rental charge for the duration of the event and removal at completi
6. ed by Eventstar Fire Extinguisher w clip Each 70 00 Lit Exit Sign Signs Only power and connections must be ordered separately through Edd Helms Electric Each 120 00 No Smoking Sign Each 10 00 HVAC 2 Ton Interior Portable AC Unit EA 650 00 Deadline to Order is 12 1 2015 Vinyl Wall w Plug for Portable AC Unit EA 175 00 Deadline to Order is 12 1 2015 5 Ton Exterior AC Unit EA 1 200 00 Deadline to Order is 12 1 2015 Vinyl Wall w 2 Cutouts for Primary and Return EA 175 00 Deadline to Order is 12 1 2015 1 Unit minimum per 200 sq ft for 2 ton Interior Portable AC Units 1 Unit minimum per 300 sq ft for 5 Ton Exterior Unit Portable AC Units are Interior units Specs are available upon request Condensation Pans of Portable AC Units will be required to be changed every 2 4 hours These pans hold 5 gallons of water and can weigh up to 45 lbs Eventstar will only provide units Clients should contact Edd Helms Electric for all electrical services Exterior unit requires a 3 x5 external footprint for staging Exterior unit includes ducting for Primary and Return Life Safety If Provided by Eventstar Fire Extinguisher w clip Each 70 00 Lit Exit Sign Signs Only power and connections must be ordered separately through Edd Helms Electric Each 120 00 No Smoking Sign Each 10 00 Services Design Services UM Price Drafting and Render Services If Requeste
7. on PAYMENT OPTIONS Payment by Wire Transfer WIRE PAYMENT INSTRUCTIONS Bank Name Stonegate Bank Bank ABA 067015724 Beneficiary Name Eventstar Structures Corp Beneficiary Address 8150 B NW 90th Street Medley FL 33166 Beneficiary Account 1046358 ACH PAYMENT INSTRUCTIONS Receiving Bank Stonegate Bank Routing Number 067015724 For Credit to Eventstar Structures Corp Account 1046358 Orders will NOT be processed without full payment INTERNATIONAL EXHIBITORS Exhibitors must pay for all services in US funds and must be drawn from a US bank Please email miamiboatshow2016 eventstar com with any additional rental items or service requests not mentioned above for availability and pricing Please return all Order Forms miamiboatshow2016 eventstar com February 11 15 2016 MIAMI TENT OPTIONS Tent Structures Item Description UM Price 10 x10 Curv Structure EA 325 00 10 x20 Curv Structure EA 650 00 10 x30 Curv Structure EA 975 00 10 x40 Curv Structure EA 1 300 00 20 x10 Curv Structure EA 650 00 20 x20 Curv Structure EA 1 300 00 20 x30 Curv Structure EA 1 950 00 20 x40 Curv Structure EA 2 600 00 30 x10 Curv Structure EA 975 00 30 x20 Curv Structure EA 1 950 00 30 x30 Curv Structure EA 2 925 00 30 x40 Curv Structure EA 3 900 00 33 x12 Curv Structure EA 1 287 00 33 x24 C
8. urv Structure EA 2 574 00 33 x36 Curv Structure EA 3 861 00 33 x48 Curv Structure EA 5 148 00 Longer structures are available in the 10 20 and 30 spans Extended structures will be billed at 3 25 sq ft 10 and 20 spans extend in 10 increments 33 spans extend in 12 increments Prices based on regular work hours and work on flat surfaces with no obstructions Custom Structure options available subject to different pricing Price includes Labor for installation Structures will be secured via clamps and docks provided by NMMA Parapet Structure Signage not included and would be billed separately if requested Tent Accessories Cladding UM Price White Vinyl Walls for 10 and 20 Structures Per 10 Bay 45 00 White Vinyl Walls for 33 Structure Per 12 Bay 65 00 Clear Vinyl Walls for 10 and 20 Structures Per 10 Bay 60 00 Clear Vinyl Walls 33 Structure Per 12 Bay 85 00 Glass or Hard Wall Option Per Bay 650 00 Double Glass Door Each 700 00 Transport on glass walls or doors will be billed separately depending on quantities Lighting 500W Par 64 Lights Lights Only power and connections must be ordered separately through Edd Helms Electric Each 95 00 Hi Bay Lights Lights Only power and connections must be ordered separately through Edd Helms Electric Each 275 00 Life Safety If Provid
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