Exhibitor Service Manual
Contents
1. QUANTITY ITEM DESCRIPTION UNIT PRICE TOTAL Flower Arrangement 96 00 Seasonal Flowering Plants ie Mums Azalea etc 61 50 Large Fern 59 50 2 Green Plant 59 50 3 Green Plant 65 00 4 Green Plant 76 00 5 Green Plant 87 00 6 Green Plant 98 00 Plants may vary from pictures in color and size Subtotal Tax 7 BOOTH CLEANING ORDER FORM Cleaning orders placed during move in will be charged an additional 25 CARPET SERVICE Check One __ Vacuum Booth Carpet One time Before exhibits open 0 40 saq ft X sq ft Vacuum Booth Carpet Daily 0 30 saq ft X sq ft X Before exhibits open and each morning before exhibits Indicate dates required open PORTER SERVICE ___ Empty wastebaskets police floor at 2 hour intervals 67 00 per day Indicate dates required Booth Cleaning Total NOTE All rental carpets are clean upon delivery to your booth space However during set up the carpet can become soiled We suggest that you order cleaning service at least once prior to the exhibit opening Please include any specific instructions Please retain one copy for your files yy Project Manager Dennis Testerman a E mail Dennis gemsevents com GEMS Discount Deadline SS Forts ae 895 Central Florida Parkway Phone 407 438 5002 ext 115 January 26 2015 GILBERT2. Ath Side Draped DRAPED DISPLAY COUNTERS 42 High x 24 Wide Red Black White Standard Price 129 25 147 00 162 75 29 75 Teal Grey Burgundy Total Indicate Color Blue Discount Price 95 75 108 75 120 50 22 00 Description 4 Draped 6 Draped 8 Draped 4th Side Draped Quantity TABLE RISERS AND DRAPING Black Teal White Burgundy Discount Price Standard Price Total 35 25 47 50 Subtotal Tax 7 Total Indicate Color ___Red Blue Grey Description 4 x 10 x 12 Draped 6 x 10 x 12 Draped 8 x 10 x 12 Draped Quantity FOR ANY ADDITIONAL FURNISHINGS NOT LISTED ABOVE PLEASE CONTACT YOUR PROJECT MANAGER AT GEMS FOR ORDERING AND PRICING DETAILS EXHIBITING FIRM BOOTH Wy I Project Manager Dennis Testerman E mail Dennis gemsevents com GEMS Discount Deadline Monday ONS GILBERT EXPOSITION MANAGEMENT SERVICES 895 Central Florida Parkway Phone 407 438 5002 ext 115 January 26 2015 Orlando Florida 32824 Fax 407 852 0286 A Cut Above The Rest 2015 Beyond School Hours Conference February 18 20 2015 World Center Marriott Orlando FL GEMS RENTAL EXHIBITS ORDER FORM Printable Graphic Sizes for Basic ALL GEMS RENTAL EXHIBIT PACKAGES INCLUDE CHOOSE ONE Rental additional cost apply One 3
3. CITY STATE ZIP CODE PHONE NUMBER O Ky E OCA GILBERT EXPOSITION MANAGEMENT SERVICES A Cut Above The Rest FAX NUMBER Project Manager Dennis Testerman E mail Dennis gemsevents com 895 Central Florida Parkway Orlando Florida 32824 Fax 407 852 0286 Phone 407 438 5002 ext 115 GEMS Discount Deadline Monday January 26 2015 2015 Beyond School Hours Conference February 18 20 2015 World Center Marriott Orlando FL SHIPPING INSTRUCTIONS ADVANCE SHIPMENTS TO THE WAREHOUSE SHIPMENTS TO SHOW SITE Shipments must be sent PRE PAID All collect shipments will be refused e All shipments arriving at the facility prior to February 18 2015 will be refused amp rerouted e Crated shipments may be sent to the warehouse in advance up to thirty 30 e NOTE Shipments will only be received at the Show site during the move in days prior to the Show move in date Such shipments must arrive on or before periods SEE PAGE ONE OF THE SERVICE MANUAL February 17 2015 between 8 00am amp 4 00pm Monday through Friday Asan exhibitor it is your responsibility to instruct your carrier of the proper No shipments will be received at the warehouse on weekends or holidays To date Tor el eee NeneS tothe ShowTacility trace thearivalofasnipment call40 4198 5002 Bills of Lading indicating weight must accompany freight delivery The driver s signature on the Show site rece
4. 15 00 per pallet skid plus one half hour labor e Mobile equipment will be moved in amp out of the exhibit hall on a time amp material basis with a minimum 250 charge per round trip a Project Manager Dennis Testerman E mail Dennis gemsevents com GEMS Discount Deadline a gt C1703 a 895 Central Florida Parkway Phone 407 438 5002 ext 115 January 26 2015 GILBERT EXPOSITION MANAGEMENT SERVICES Orlando Florida 32824 Fax 407 852 0286 A Cut Above The Rest 2015 Beyond School Hours Conference February 18 20 2015 World Center Marriott Orlando FL MATERIAL HANDLING RATES CONTINUED AGREEMENT OF TERMS The exhibitor accepts responsibility for the payment of charges in connection with the handling of shipments and guarantees payment to GEMS for the incurred services described herewith OUTBOUND SHIPPING Each exhibitor or his representative will be expected to label his exhibit materials and furnish shipping information Labels and Bills of Lading will be available at the Exhibitor Service Center Previous shipping labels should be removed GEMS accepts no responsibility for misdirected shipments as a result of old shipping labels remaining on containers GEMS will route all shipments unless special advance arrangements are made Exhibits and materials for which arrangements have not been made with GEMS or which have not been removed from the exhibit area on removal day will be transported to our wa
5. 407 852 0286 IMPORTANT NOTE Any in house work needed to prepare non digital art for production or to correct digital files to a production ready state is billed at 65 00 per hour with a one half TOTAL OF ALL ITEMS ORDERED 7 SALES TAX GEMS Discount Deadline Monday January 26 2015 082114 Provided exclusively for the Orlando World Center Marriott ELECTRICAL SERVICES ELECTRICAL SERVICES DEPARTMENT 7000 Lindell Road Las Vegas NV 89118 407 238 8827 Fax 702 616 8068 csrOrlando ges com 100 payment must accompany each order No orders can be processed without payment Electricity will be turned on within 30 minutes of show opening amp off within 30 minutes of show closing Cancellation fee after installation is 100 of original cost ELECTRICAL LABOR E Monday through Friday from 8 00 M 80 25 112 50 150 00 ME All other times Monday through Friday All day Saturday Sunday amp Holidays Discount 152 00 Regular 224 75 Show Site 300 25 1 hour minimum install 1 2 hour minimum dismantle POLICY STATEMENT 100 payment must accompany each order The prices quoted are for RENTAL equipment and include delivery and pick up at the booth All orders without 100 payment and orders received at the Service desk will be charged floor price which the customer agrees to pay in full upon receipt of equipment or service unless credit has been previously established with us All orders place
6. EXPOSITION MANAGEMENT SERVICES Orlando Florida 32824 Fax 407 852 0286 A Cut Above The Rest 2015 Beyond School Hours Conference February 18 20 World Center Ma Orlando FL 2015 rriott SIGN ORDER FORM SHOWCARDS QT DESCRIPTION DISCOUNT PRICE STANDARD PRICE 7 x11 27 75 48 75 7 x44 36 86 57 56 14 x 22 37 36 58 40 14 x 44 62 66 100 07 22 x 28 63 68 101 40 28 x 44 81 94 157 48 40 x 60 179 63 315 50 BANNERS QTY DESCRIPTION DISCOUNT PRICE STANDARD PRICE TOTAL DIGITAL BANNER 15 00 psf 24 00 psf FORMULA x ADDITIONAL SERVICES QTY DESCRIPTION DISCOUNT PRICE STANDARD PRICE CARDBOARD EASEL 7 25 per sign 14 50 per sign LoGo SCAN 49 00 per logo 63 50 per logo PLEASE CALL FOR GRAPHICS PRICING SIGN SPECIFICATIONS PLEASE INDICATE YOUR PREFERENCES TEXT STYLE BLOCK ROMAN SCRIPT CASUAL SCHOOL PANEL STYLE VERTICAL HORIZONTAL LETTER COLOR BACKGROUND COLOR INDICATE SIGN COPY HERE PLEASE PRINT WIZ I AMNS GILBERT EXPOSITION MANAGEMENT SERVICES A Cut Above The Rest 1 2 hour minimum Project Manager Dennis Testerman E mail Dennis gemsevents com 895 Central Florida Parkway Orlando Florida 32824 Fax Phone 407 438 5002 ext 115
7. payment policy please call exhibitor services at 407 438 5002 or visit our Service Desk during setup and move out Please complete the information and return payment in full with this form and your orders You may choose to pay by credit card check or bank wire transfer however we require your credit card charge authorization to be on file with GEMS You agree to late fees up to 1 5 per month on any balance not paid at the conclusion of the Show or balance left without appropriate credit card on file W 7 AMNS GILBERT EXPOSITION MANAGEMENT SERVICES Orlando Florida 32824 A Cut Above The Rest Project Manager Dennis Testerman E mail Dennis gemsevents com 895 Central Florida Parkway Monday January 26 2015 Phone 407 438 5002 ext 115 Fax 407 852 0286 GEMS Discount Deadline 2015 Beyond School Hours Conference February 18 20 2015 World Center Marriott Orlando FL THIRD PARTY PAYMENT AND STATEMENT OF TERMS GEMS will present invoices to third parties at the Show site for payment of all services rendered to exhibitors provided the following conditions are met 1 The exhibitor is required to complete the INTENT TO USE NON OFFICIAL CONTRACTORS form located on page 11 of this manual 2 The payment record of the third party must be acceptable to GEMS Also the charge card information must be completed and submitted to GEMS as a deposit for the Show 3 If there is any doubt wh
8. up on time Where the exhibitor makes no disposition materials will be either taken to a warehouse to await exhibitor s shipping instructions in which case extra charges will be the responsibility of the exhibitor or shipped to the exhibitor s address The consignment or delivery of a shipment to GEMS or its subcontractors by the exhibitor or by any shipper on behalf of the exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth in the above section yy Project Manager Dennis Testerman E mail Dennis gemsevents com GEMS Discount Deadline SS Forts ae 895 Central Florida Parkway Phone 407 438 5002 ext 115 January 26 2015 GILBERT EXPOSITION MANAGEMENT SERVICES Orlando Florida 32824 Fax 407 852 0286 A Cut Above The Rest 2015 Beyond School Hours Conference February 18 20 2015 World Center Marriott Orlando FL INSTALLATION AND DISMANTLING LABOR ORDER Straight Time 100 00 per personnel hour Overtime 140 00 per personnel hour Overtime rates prevail before 8 00AM and after 4 30PM daily and all day on Saturdays Sundays amp Holidays A minimum charge is one hour per labor personnel PLAN A Installation and dismantling of display PLAN B Installation and dismantling of display under the supervision of I amp D GEMS under the supervision of Exhibitor Please note the following Please note the following e In addition
9. 0 gray round conference table 33 high and Two Chairs One Wastebasket Header 7 Hx 110 L Carpet Installation and Dismantle Labor Header Copy in black One Black Caf table 40 round and 42 high and Two barstools One Wastebasket Carpet Installation and Dismantle Labor Header Copy in black Each Panel 3 32 Wx 8 H GEMS BASIC RENTAL 10 Exhibit Please indicate instructions for header below 205 00 per header or per panel Choose 1 ___ Standard White Panels 1 100 00 ___Velcro Panel 1 425 00 Indicate Velcro Color Black _ Silver Printable Graphic Sizes for Pop Up Indicate Carpet Color Blue Red Grey i a Height 87 3 4 Shelves Qty Cost 65 00 each Subtotal total Width 79 1 2 POP UP BOOTH RENTAL Two curved end panels 3 8 x 8 Pop Up Display Package 800 00 22 Wx 87 H Three middle panels x Please Note Pop Up Displays include Pop Up Display Pedestal Labor to install 26 Yo W x 87 34 H and dismantle and Spotlights ONLY fous Podium Sign 14 Wx 18 H Please contact us at the number below if you would like us to quote graphics or email high resolution PDF or EPS files for review 57 50 per podium sign 245 00 per panel COMPANY NAME lt GEMS Basic Rental Booth Pop Up Booth Rental gt Standard Black on White Header to Read Subtotal Tax 7 EXHIBITING FIRM
10. BOOTH Total All rental orders received after the deadline date will be charged an additional 50 V Project Manager Dennis Testerman E mail Dennis gemsevents com GEMS Discount Deadline gt C1045 on 895 Central Florida Parkway Phone 407 438 5002 ext 115 January 26 2015 GILBERT EXPOSITION MANAGEMENT SERVICES Orlando Florida 32824 Fax 407 852 0286 A Cut Above The Rest 2015 Beyond School Hours Conference February 18 20 2015 World Center Marriott Orlando FL STANDARD CARPET ORDER CARPET Carpet Ordered in Multiples are not Guaranteed a Color Match Indicate Color Black Blue Grey Burgundy Red Quantity Description Discount Price Standard Price 10 x 10 137 50 175 50 10 x 20 250 00 326 75 10 x 30 375 00 490 00 10 x 40 490 00 653 50 Carpet Padding per 10 space 75 00x__ 95 00x_ DELUXE amp SPECIAL CUT CARPET ORDER Enhance the impression of your booth plus enjoy the added choices of designer colors by ordering our custom carpeting It is available for one time rental or outright purchase for use at further Shows at a very reasonable cost Carpeting is 30 oz stain resistant Zeftron Nylon Other colors may be available please call the number below for additional colors and prices Also consider foam padding for comfort and added luxury feeling Gunmetal Misty Grey Bay Water Ch
11. Booth of Pieces Carrier FOR ADVANCE SHIPMENTS TO ARRIVE BY February 17 2015 y C4 _ ai I RUSH EXHIBITION MATERIALS To EXHIBITOR NAME GEMS Warehouse 2015 BSH 895 Central Florida Pkwy Orlando FL 32824 Company Name GEMS Discount Deadline Booth Booth of Pieces of Pieces Carrier Carrier W V Project Manager Dennis Testerman E mail Dennis gemsevents com 895 Central Florida Parkway A Cut Above The Rest Orlando Florida 32824 Phone 407 438 5002 ext 115 Fax 407 852 0286 January 26 2015 2015 Beyond School Hours Conference February 18 20 2015 World Center Marriott MATERIAL HANDLING RECAP Please indicate where your shipment will arrive GEMS Warehouse Show Site We will ship pieces Ibs 89 00 per 100 Ibs 200 Ib minimum Small Package Charge 50 00 25 Ib maximum Loose Uncrated Pad Wrapped 105 00 per 100 Ibs 200 Ib minimum OVERTIME MATERIAL HANDLING CHARGES See Schedule On Page One Overtime rates prevail before 8 00AM and after 4 00PM daily and all day on Saturdays Sundays amp Holidays Inbound Overtime 25 Surcharge Outbound Overtime 25 Surcharge NOTE We understand that your calculation is only an estimate Invoicing will be Material Handling Subtotal completed from the actual weight as listed on the inbound Bills of Lading Adjust Overtime Subtotal ments
12. GEMS your Official General Contractor for show products and services is proud to announce the all new GEMS TS online ordering system Please follow these simple steps to order all your show services online Logging In amp Ordering Online You will be receiving an email from GEMS with your login information show code and important information If you do not receive an email please contact your GEMS Project Manager at 407 438 5002 ext 115 oor at Dennis gemsevents com Please use your login information to view your service manual important show information and use the GEMS TS online ordering system The online ordering system allows you the exhibitor to order view past orders and make changes to your order for up to 6 hours without penalties or surcharges All you need to do is login choose the services you would like to order and click add to cart then check out If you choose not to use the GEMS TS online ordering system a 6 processing fee will be added to your total in voice As always if you have any questions feel free to contact GEMS GEMS Gilbert Exposition Management Services 895 Central Florida Parkway Orlando FL 32824 Phone 407 438 5002 Fax 407 852 0286 National yo HOURS XVIII Education z Every Minute Matters Conference k gt a February 18 21 2015 Orlando Florida Orlando World Center Marriott W T Y o y a GEMS is proud to be your Exposition Mana
13. RACTORS A NON OFFICIAL CONTRACTOR IS Gilbert Exposition Management Inc GEMS has been selected as the Official BE sae Any individual who is not a full time permanent employee of an exhibiting Service Contractor and must be used for all material handling furniture rental signs rigging cleaning and installation and dismantling of decorations firm who is providing a service to an exhibitor on site at the Show facility and does not represent on or more of the official contractors A NON OFFICIAL CONTRACTOR IS Any individual who is not a full time permanent employee of an exhibiting firm who is providing a service to an exhibitor on site and does not represent one or more of the official contractors Exhibitors who choose to use a Non Official Contractor must complete and sign this form It must be received at Gilbert Exposition Management Services Inc GEMS no later than the Deadline Date Each representative on a Non Official Contractor must physically NO EXTENSIONS OR EXCEPTIONS WILL BE GRANTED AFTER THE pick up in person an Exhibit Crew badge at the GEMS Exhibitor OFFICIAL PUBLISHED DEADLINE Service Center If a representative of a Non Official Contractor does not have any identification which verifies his her The Non Official Contractor must provide GEMS with a copy of valid ei Non Offi tall Contractor hesh eb Certificate of Insurance This certificate must be received no later employment by a Nor Offi
14. SHIPMENTS Shipments received without individual carrier receipts or freight bills such as UPS FEDERAL EXPRESS EXPRESS MAIL PARCEL POST or PRIVATE VEHICLE etc will be delivered to the booth without guarantee of the piece count or condition GEMS will assume no liability for these shipments 50 00 per shipment will be charged for packages 25 pounds and under LABOR AND EQUIPMENT Labor will be available for un crating un skidding assembling positioning leveling dismantling re crating and re skidding machinery and or equipment of exhibitors Please see the INSTALLATION AND DISMANTLING LABOR ORDER FORM in this manual SPECIAL HANDLING Add 50 to the quoted Show facility rate for un crated or loose display shipments or shipments by any truck which because of height or truck bed cannot be unloaded at the docks Uncrated and loose display shipments will not be received at the warehouse This form of shipment should be sent directly to the Show facility scheduled to arrive during the move in time These shipments will not be accepted prior to the move in dates Uncrated and loose display shipments are defined as open displays not crated or cased or un skidded machinery on an open flatbed truck without proper lifting bars or hooks If the crated materials are combined with un crated or loose materials in the same shipment and the Bill of Lading does not identify the various classifications the whole shipment will be charged at the spe
15. Shipment Origin of Shipment Origin of Shipment Shipping Date Shipping Date Shipping Date Shipping Date Approximate Arrival Date Approximate Arrival Date Approximate Arrival Date Approximate Arrival Date Total Number of Containers Total Number of Containers Total Number of Containers Total Number of Containers Total Weight of Shipment Total Weight of Shipment Total Weight of Shipment Total Weight of Shipment Carrier Carrier Carrier Carrier Pro Pro Pro Pro EXHIBITING FIRM BOOTH yy Project Manager Dennis Testerman E mail Dennis gemsevents com GEMS Discount Deadline a gt C1703 ey 895 Central Florida Parkway Phone 407 438 5002 ext 115 January 26 2015 GILBERT EXPOSITION MANAGEMENT SERVICES Orlando Florida 32824 Fax 407 852 0286 A Cut Above The Rest 2015 Beyond School Hours Conference February 18 20 2015 World Center Marriott Orlando FL MATERIAL HANDLING RATES 89 00 per hundred weight or fraction thereof If the inbound and or outbound receiving hours occur during overtime Minimum of 178 00 per shipment delivered 200 Ib minimum there will be a 25 surcharge for each occurrence When recording weight round up to the next one hundred 100 pounds Overtime hours are Monday Friday before 8 00am and after 4 00pm and Rates are calculated on a round trip basis all day Saturday Sunday and on Holidays SMALL PACKAGE
16. Wednesday January 28 2015 Company Name Primary Contact Email Booth Number ELECTRICAL RENTAL ORDER FORM ELECTRICAL OUTLETS Discount Standard TOTAL Quantity 120 Volt 60 Cycle Alternating Current Price Price PRICE 700001 5 Amp 500 Watts 1 4 HP 120V 106 50 150 75 700002 10 Amp 1000 Watts 1 4 HP 120V 181 25 263 00 700003 15 Amp 1500 Watts 1 4 HP 120V 200 50 288 00 700004 20 Amp 2000 Watts 1 4 HP 120V 237 50 362 50 SUB TOTAL Quantity POWER SERVICE amp MOTOR OUTLETS All 208V connections require labor 700014 20 Amp 1 HP 208V 1Phase 362 25 550 00 700015 30 Amp 2 HP 208V 1Phase 437 25 643 25 700024 20 Amp 3 HP 208V 3Phase 412 50 618 25 700025 30 Amp 5 HP 208V 3Phase 512 50 749 50 Quotes for greater amperage or voltage available upon request SUB TOTAL Quantity JRENTAL EQUIPMENT 700130 Extension Cord 14 3 120V 15 21 25 700131 Extension Cord 14 3 120V 25 24 95 700132 Extension Cord 14 3 120V 50 43 50 700099 Plug Strip 120 Volt 31 25 SUB TOTAL _ Provide 24 Hour Power Service Double The Published Rate Transformer s To Boost From 208V 147 25 181 25 AUTHORIZATION FOR TIME amp MATERIAL PLEASE INITIAL Office Use Only LABOR Office Use Only MATERIAL 6 5 TAX GRAND TOTAL 052695575
17. auses beyond its control or for ordinary wear and tear in handling of equipment GEMS and its subcontractors shall not be responsible for the materials after they have been delivered to the booth or before they have been picked up for loading at the exhibit hall GEMS shall not be responsible for damage to uncrated materials materials improperly packed or concealed damage All Bills of Lading covering outgoing shipments which are given to GEMS by exhibitors will be checked at the time of pickup from the booth at which time corrections will be made where discrepancies exist Furthermore the exhibitor recognizes there may be a lapse of time between the completion of packing and the actual pickup of materials from the booth for loading onto a carrier During such time the materials will not be under the care or responsibility of GEMS GEMS and its subcontractors shall not be liable to any extent whatsoever for potential or assumed loss of profits or revenues for any collateral costs which may make it impossible or impractical to exhibit Same claims for loss or damage which are not submitted to GEMS within thirty 30 days of the close of the Show shall be considered waived No suit or action shall be brought against GEMS or its subcontractors more than one year after accrual of the cause or action thereof In order to expedite removal of materials from the Show site GEMS shall have the authority to change designated carriers if such carriers do not pick
18. cial handling rate INBOUND BILL OF LADING OR DELIVERY RECEIPT All shipments must have a Bill of Lading or delivery receipt showing number of pieces weight and description of merchandise The charges will be computed based on this weight In the event that no weight is indicated on the documents presented GEMS shall estimate the weight and all charges will be based on these estimates The estimates will be binding on both parties A 25 fee will be applied to your invoice if GEMS finds it necessary to provide this weigh scale service No adjustments will be made after the Show closes Copies of the Bills of Lading including pro number should be mailed to GEMS as soon as shipments are made This will assist in tracking if necessary EMPTY CONTAINER LABELS Empty labels for storage of containers during the Show will be available at the Exhibitor Service Center Affixing the labels is the sole responsibility of the exhibitor or representative All previous labels should be removed GEMS assumes no liability for errors to the above procedure removal of containers with old labels improper information or valuables stored in containers with old empty labels Empty crates or containers will not be accessible after removal unless prior arrangements are made for accessible storage at the Exhibitor Service Center SPECIAL RATES AND SERVICES e Steel banding is available at 1 50 per linear foot plus one half hour minimum labor e Shrink Wrap is available at
19. ctal Contractor he she must Ibe than the deadline date NO EXTENSIONS OR EXCEPTIONS WILL BE accompanied to the GEMS exhibitor Service Center by a GRANTED AFTER THE OFFICIAL PUBLISHED DEADLINE representative who has verifying identification Failure to provide GEMS with items 1 and 2 above will result in said firms being required to hire installation and dismantling labor from These services shall not conflict with existing labor regulations GEMS Non Official Contractors will be able to provide supervision or contracts and in fulfilling his obligations the representative only of a Non Official Contractor shall adhere to the regulations set up by the hall and Show management regarding entrance All representatives of the Non Official Contractor must obtain an Exhibit Crew badge at the GEMS Exhibitor Service Center The representative of a Non Official Contractor shall have a true and valid order for service from an Exhibitor in advance of the move in date and shall not solicit business on the Show floor IMPORTANT It is the responsibility of each Exhibiting Firm who is utilizing a Non Official Contractor to complete and return the following forms to GEMS no later than January 26 2015 The representative of a Non Official Contractor will share with e INTENT TO USE NON OFFICIAL CONTRACTORS form which is located on the the Official Service Contractor all reasonable costs related to following page of this manual his
20. d on behalf of customers by display builders or others must have a written authorization from the customer and the customer agrees to be responsible for such orders Customers who prepay by 21 days prior to show move in date qualify for the advance discount price All additional charges incurred will be added to the credit card listed below If customer fails to pay in accordance with this policy customer agrees to pay a 1 5 per month late charge fee and all costs of collection including attorney s fees No credit will be given for outlets installed or services provided and not used Requests for refunds must be submitted in writing to the above GES address Customer agrees that GES shall not be liable for and shall hold GES harmless from any damages caused by negligence of non GES employees and or from events outside of GES control such as strikes accidents fires acts of God delays etc Customer agrees to submit any claims for damages to GES Service Desk before show closing or customer waives any right to make a claim NON USA EXHIBITORS agree to pay only by international money order credit card traveler s checks or cash By signing and delivering this form customer agrees to all terms conditions and limits of liability on both pages of this form FOR ELECTRICAL SERVICE ONLY Beyond School Hours SHOW NAME LOCATION Orlando World Center Marriott SHOW DATES February 18 20 2015 DISCOUNT DEADLINE
21. ered by your first payment For your convenience we will use this authorization to charge your credit card for any additional amounts ordered by your representative for products and services rendered to your company for this event Method of Payment GEMS accepts MasterCard VISA Discover American Express amp Check Purchase orders are not considered payment All payments must be made in U S Funds drawn on a U S Bank Exhibitors will be charged a 25 00 fee for returned NSF checks Third Party Billing Each exhibiting firm is ultimately responsible for all charges incurred on its behalf GEMS reserves the right to institute collection action against the exhibitor if the authorized third party does not pay See Third Party Billing Request form Tax Exempt If you are tax exempt in the state in which you will be exhibiting you must provide a Sales Tax Exemption Certificate for that state Please send the above information with your orders for the show GEMS must receive your certificate with your order otherwise tax will appear on your invoice Adjustments and Cancellations Adjustments to your invoice will not be made after the close of show Some items services and labor are subject to cancellation fees Cancellation fees will apply if written notice of cancellation is not received within 15 business days of the show move in No credits will be issued after delivery or attempted delivery If you have any questions regarding our
22. erry Red ___ Burgundy Silver Mist ___ Baby Blue Ebony Navy Sky Blue ___Dusty Rose ___Light Teal Please fill out your choice below There is a minimum order of 200 square feet for custom carpet If additional carpet is required to cover steps skids and display cases please send a floor plan A quotation will be forwarded to you before we proceed RENTAL PRICE order includes installation carpet padding poly covering and removal Carpet Color _ ss Booth Size _ ss Sq Ft 3 25 Saq Ft PURCHASE PRICE order includes installation carpet padding poly covering and removal Freight handling charges at the close of the Show will be additional Carpet Color _ s s Booth Size LX CSS Ft 4 25 Sq Ft CARPET PADDING order includes installation and disposing of Padding Padding is only offered at the purchase price Carpet Color Booth Size ___ X Oo _ Sq Ft 0 75 Sq Ft EXHIBITING FIRM Subtotal BOOTH yy Project Manager Dennis Testerman a E mail Dennis gemsevents com GEMS Discount Deadline gt ONS ond 895 Central Florida Parkway Phone 407 438 5002 ext 115 January 26 2015 GILBERT EXPOSITION MANAGEMENT SERVICES Orlando Florida 32824 Fax 407 852 0286 A Cut Above The Rest 2015 Beyond School Hours Conference February 18 20 2015 World Center Marriott Orlando FL FLORAL SERVICE ORDER FORM Call for Additional Information
23. gement team for the 2015 During the Show Beyond School Hours Conference The following are important dates and information to keep at hand e GEMS maintains an on site Exhibitor Center throughout the show If there is anything you forgot to Official General Contractor GEMS Gilbert Exposition Management Services 895 Central Florida Parkway Orlando Florida 32824 Phone 407 438 5002 Fax 407 852 0286 Show Information Back wall Drape Side wall Drape Hall Carpeted Booth Size Booth Includes Gray Gray YES Multi Colored 10 x 10 Pipe and drape 1 Skirted table 2 Chairs 1 Wastebasket and 1 ID sign provided Show carrier on site for pickup if you would like to ship outbound freight Please inform your drivers to be checked in at the loading area by 6 00 pm on February 20 2015 Freight not picked up by 7 00 pm on February 20 2015 will be redirected All Exhibit Materials must be off the show floor by 7 00 pm on February 20 2015 Stop by the GEMS Desk during move out and get an out bound bill of lading order or new requirements arise during the show we will be happy to help you Just visit us at the Exhibitor Service Center for assistance SHIPPING ADDRESSES Advance to Warehouse GEMS Warehouse Company Name amp Booth 2015 BSH 895 Central Florida Pkwy Orlando FL 32824 Direct to Show Site World Center Marriott c o GEMS Company Name amp Booth 2015 BSH 8701 Wo
24. ision of the exhibitor laborers are working or operating equipment under direct supervision of a f 2 supervisor designated by Gilbert Exposition Management Inc GEMS or its Gilbert Exposition Management Inc GEMS will not be responsible for improperly subcontractor packed or concealed damages to exhibits 3 Gilbert Exposition Management Inc GEMS and its subcontractors shall not be The placing of an order for the services or laborers and the use of equipment by liable to any extent whatsoever for any actual potential or assumed loss of profits an exhibitor or any agent of the exhibitor shall be construed as an acceptance by such exhibitor or agent of terms and conditions set forth in Section 1 through 6 above or revenues or for any collateral costs which may result from any loss injury or damage to an exhibitor s material or personnel which may make it impossible or impractical to exhibit exhibitor s materials EXHIBITING FIRM BOOTH a Project Manager Dennis Testerman E mail Dennis gemsevents com GEMS Discount Deadline a gt C1703 a 895 Central Florida Parkway Phone 407 438 5002 ext 115 January 26 2015 GILBERT EXPOSITION MANAGEMENT SERVICES Orlando Florida 32824 Fax 407 852 0286 A Cut Above The Rest 2015 Beyond School Hours Conference February 18 20 2015 World Center Marriott Orlando FL NON OFFICIAL CONTRACTORS RULES amp REGULATIONS INTENT TO USE NON OFFICIAL CONT
25. iving report will verify the total e HAVE PRO NUMBER AND CARRIER INFORMATION AVAILABLE count and weight e NOTE Shipments arriving at Show site before the designated move in e NOTE Shipments that arrive at the warehouse after Show move in has date will be refused rerouted or held by the facility You re responsible for all related charges incurred at site amp by GEMS Shipping prior to move in could delay your shipment to your booth Please follow the outlined shipping guidelines begun will be charged an additional 25 overtime rate of the advance warehouse rate Label each package or crate as follows e Label each package or crate as follows TO ARRIVE ON OR BEFORE DO NOT DELIVER PRIOR T February 17 2015 February 18 2015 GEMS Warehouse World Center Marriott Company Name amp Booth c o GEMS 2015 BSH Company Name amp Booth 895 Central Florida Pkwy 2015 BSH Orlando FL 32824 8701 World Center Dr Orlando FL 32821 Please note the following general shipping information e Shipments received without receipts freight bills or specified unit counts on the receipts or freight bills such as UPS or van lines will be delivered to the exhibitor s booth without guarantee of the piece count or condition No liability will be assumed by GEMS for such shipments e Crated materials will be received at the warehouse up to 30 days in advance and delivered to respective booths at the Show facility Empty contai
26. labor services INSTALL amp DISMANTLE RECAP Please check the appropriate line ___ GEMS Supervision _ Exhibitor Supervision _ Forklift Crew Install Date Time Total Laborers Hours per Laborer Dismantle Date Time Total Laborers Hours per Laborer GEMS Supervision Install 35 GEMS Supervision Dismantle 35 Forklift Fee 50 00 ESTIMATED COST FOR INSTALLATION DISMANTLE LABOR AND OR FORKLIFT LABOR LIMITS OF LIABILITY amp RESPONSIBILITY FOR LABOR 4 Claims for loss injury or damage which are not submitted to Gilbert Exposition Management Inc GEMS within thirty 30 days of the close of the Show on which 1 Gilbert Exposition Management Inc GEMS amp its subcontractors shall not be the loss injury or damage occurred shall be considered waived No suit or action responsible for loss delay or damage due to strikes lockouts or work stoppages of shall be brought against Gilbert Exposition Management GEMS or its any kind subcontractor more than one year after the accrual of the cause of action 2 Gilbert Exposition Management Inc GEMS and its subcontractors shall not be 7 GbE Exposition Management GEMS will not be responsible for improper responsible for loss injury or damage cause by laborers or equipment furnished by packing of exhibitor material and products or incorrect labeling if working under Gilbert Exposition Management Inc or its subcontractors except when such the superv
27. ners will be removed from the booth placed in storage and returned to the booth at the close of the Show Material is then moved from the booth to the dock and reloaded on designated vehicles Charges will be based on in bound weight only IMPORTANT Refer to the MATERIAL HANDLING RATES in the Exhibitor Service Manual for rate information yy Project Manager Dennis Testerman E mail Dennis gemsevents com GEMS Discount Deadline a gt C1703 a 895 Central Florida Parkway Phone 407 438 5002 ext 115 January 26 2015 GILBERT EXPOSITION MANAGEMENT SERVICES Orlando Florida 32824 Fax 407 852 0286 A Cut Above The Rest 2015 Beyond School Hours Conference February 18 20 2015 World Center Marriott Orlando FL GILBERT EXPOSITION MANAGEMENT SERVICES FOR ADVANCE SHIPMENTS TO ARRIVE BY February 17 2015 Why RUSH EXHIBITION MATERIALS To EXHIBITOR NAME GEMS Warehouse 2015 BSH 895 Central Florida Pkwy Orlando FL 32824 Company Name Booth of Pieces Carrier FOR ADVANCE SHIPMENTS TO ARRIVE BY February 17 2015 W y C4 sea ai I RUSH EXHIBITION MATERIALS To EXHIBITOR NAME GEMS Warehouse 2015 BSH 895 Central Florida Pkwy Orlando FL 32824 Company Name FOR ADVANCE SHIPMENTS TO ARRIVE BY February 17 2015 Why RUSH EXHIBITION MATERIALS To EXHIBITOR NAME GEMS Warehouse 2015 BSH 895 Central Florida Pkwy Orlando FL 32824 Company Name
28. nference February 18 20 2015 World Center Marriott Orlando FL PAYMENT amp CREDIT CARD CHARGE AUTHORIZATION Credit Card Charge Authorization All Information Must Be Provided __ MasterCard _ VISA __ American Express __ Corporate __ Personal Calculation of Orders Total Material Handling Installation amp Dismantle Labor Electrical Service EXPIRATION DATE Standard Furnishings amp Accessories Card Holders Name Please Print ee ee ee e Custom Furniture Rental GEMS Rental Exhibits Floral Service Booth Cleaning PIAL A A A AH w a 6 Processing Fee Billing Address Total To simplify payment send a check payable to GEMS for City Phone Number Fax Number your entire order or note the amount to be charged to your credit card FULL PAYMENT in U S funds drawn on a U S Bank Check Email Address Card Holders Signature Company Name Please list all authorized persons for credit card use at show site below Payment Policy Payment for Services GEMS requires payment in full at the time services are ordered GEMS requires that you provide a credit card authorization with your initial order For your convenience we will use this authorization to charge your account for services which may include labor amp material handling not cov
29. nnis Testerman E mail Dennis gemsevents com GEMS Discount Deadline i gt C1703 a 895 Central Florida Parkway Phone 407 438 5002 ext 115 January 26 2015 GILBERT EXPOSITION MANAGEMENT SERVICES Orlando Florida 32824 Fax 407 852 0286 A Cut Above The Rest 2015 Beyond School Hours Conference February 18 20 2015 World Center Marriott Orlando FL ADDITIONAL FURNISHINGS amp ACCESSORIES CHAIRS AND ACCESSORIES Discount Price 40 75 120 00 110 00 15 50 32 00 150 00 175 00 60 00 e EF D Standard Price 55 00 135 00 137 50 21 00 39 75 175 00 210 00 80 00 Description Basic Side Chair Basic Black Stool with Back Literature Stand Waste Basket Easel Chrome Tack Board 42 High Round Caf Table Bag Rack Quantity AJAJAJA AA SPECIAL DRAPERY BACKGROUNDS Ordered In 10 Increments Red Black White Standard Price Indicate Color Blue Teal _ Grey Description Discount Price 3 Drapery Installed per linear foot 8 Drapery Installed per linear foot Quantity DRAPED DISPLAY TABLES 30 High x 24 Wide Indicate Color Red Blue Black Teal _ Grey White Burgundy Quantity Description Discount Price Standard Price 4 Draped 89 75 115 50 6 Draped 99 25 138 50 8 Draped 107 25 154 50
30. o is to be invoiced for a service the charges for the service will be charged to the exhibitor The exhibiting firm is ultimately responsible for the payment of all charges If the Non Official Contractor requires GEMS to fax an invoice from the Show Facility a 75 00 service charge will be added 4 The following form is to be completed signed and returned by both parties by the deadline date indicated at the bottom of this page Otherwise the request will be denied Please do not forget to fill out the credit card authorization form We understand that we the exhibiting firm are ultimately responsible for payment of charges incurred In the event that the named third party does not make payment upon presentation of the invoice at the Show site such charges will be presented to the exhibiting firm for payment ALL INVOICES MUST BE SETTLED BY THE CLOSE OF THE SHOW Please fill out the form below completely EXHIBITING FIRM BOOTH AUTHORIZED NAME amp TITLE AUTHORIZED SIGNATURE DISPLAY HOUSE NAME THIRD PARTY PAYER COMPLETE ADDRESS CITY STATE ZIP CODE AUTHORIZED NAME amp TITLE AUTHORIZED SIGNATURE PHONE NUMBER FAX NUMBER ITEMS TO BE BILLED TO THIRD PARTY ___ MASTERCARD __ VISA ___ DISCOVER ___ AMERICAN EXPRESS ACCOUNT NUMBER EXPIRATION DATE NAME ON CARD SIGNATURE COMPANY NAME BOOTH COMPANY ADDRESS
31. operation including overtime pay for stewards restoration of exhibit space to its initial condition etc Liability Certificate of Insurance form which names Gilbert Exposition Man agement Inc GEMS as additionally insured for each Non Official Contractor It is the responsibility of the Exhibitor to see that each representative of a firm being utilized Note The exhibitor appointed contractor must maintain at Non Official Contractor abides by the Official Rules amp Regulations of this least 1 million in Employer s Liability General Liability Automobile Liability amp Exposition Worker s Compensation as required in the state the exposition is located If both the INTENT TO USE NON OFFICIAL CONTRACTORS form and CERTIFICATE OF INSURANCE are not supplied to GEMS by January 26 2015 then any representative of the Exhibiting Firm or Non Official Contractor will be required to order labor from GEMS INTENT TO USE NON OFFICIAL CONTRACTORS NOTIFICATION DEADLINE January 26 2015 EXHIBITING FIRM BOOTH AUTHORIZED NAME AND TITLE AUTHORIZED SIGNATURE FULL NAME OF NON OFFICIAL CONTRACTOR COMPLETE ADDRESS CITY STATE ZIP CODE AUTHORIZED NAME AND TITLE AUTHORIZED SIGNATURE PHONE NUMBER FAX NUMBER NON OFFICIAL CONTRACTOR SHOW SITE REPRESENTATIVE if not same as above DIRECT PHONE NUMBER TYPE OF SERVICE TO BE PERFORMED W V Project Manager De
32. rehouse at an additional charge to await disposition GEMS reserves the right to route exhibit material via an alternate carrier in the event that the requested carrier fails to pick up the shipment or refuses to accept shipments within five 5 business days following the close of the Show No liability will be assumed by GEMS as a result of such re routing or handling Any freight brought back to the warehouse for special pick up will be given an additional charge SHIPMENTS RETURNED TO THE WAREHOUSE At the close of the Show should shipments need to be brought back for any reason there will be an additional charge of 89 00 per CWT for straight time and 178 00 per CWT for overtime with a 500 Ib minimum LIMITS OF LIABILITY All shipments should be insured by the exhibitor from the time they leave their firm until they are returned after the Show All exhibits or materials handled by GEMS and insured by the exhibitor are not to exceed a value of 0 25 per pound and are not to exceed a maximum of 50 00 per item or 1000 00 per claim whichever is less GEMS and its subcontractors are not insurers The amounts paid to GEMS are based on the value of the material handling services and are unrelated to the value of the property being handled GEMS and its subcontractors shall not be responsible for loss delay or damage due to strikes lockouts work stoppage fire theft windstorm water vandalism acts of God mysterious disappearances or other c
33. rld Center Dr Orlando FL 32821 Shipments arriving at show site before the designated move in date will be refused rerouted or held by the facility You are responsible for all related charges incurred at show site and by GEMS Shipping prior to move in could delay your shipment to your booth Please follow the outlined shipping guidelines A GEMS Project Manager is specifically assigned to this event in order to help you with all of your booth needs Please do not hesitate to contact your Project Manager with any questions GEMS wants your event to shine Your Project Manager is Dennis Testerman Phone 407 438 5002 ext 115 Fax 407 852 0266 Email Dennis gemsevents com 2015 Beyond School Hours Conference February 18 20 2015 World Center Marriott Orlando FL SHOW HOURS Wednesday February 18 2015 Exhibitor Move In 5 30 pm 9 00 pm Thursday February 19 2015 Exhibit Hall Open 7 00 am 5 00 pm Friday February 20 2015 Exhibit Hall Open 7 00 am 5 00 pm Exhibitor Move Out 5 00 pm 7 00 pm ALL EXHIBIT MATERIALS MUST BE OFF THE FLOOR BY 7 00 pm on February 20 2015 Project Manager Dennis Testerman A E mail Dennis gemsevents com E i Gans i 4 895 Central Florida Parkway Phone 407 438 5002 ext 115 GILBERT EXPOSITION MANAGEMENT SERVICES A Cut Above The Rest Orlando Florida 32824 Fax 407 852 0286 GEMS Discount Deadline Monday January 26 2015 2015 Beyond School Hours Co
34. to the above listed rates a 35 supervision fee will apply to the Labor personnel must be picked up at GEMS Exhibitor Service Center when above rates with a 50 00 minimum charge under exhibitor supervision e Work will be done on a straight time basis if possible However overtime Aone hour no show charge will be applied if exhibitor fails to pick up labor charges will be invoiced if necessary personnel as ordered e Notice of cancellation should be made at least 24 hours prior to the e Notice of cancellation should be made at least 24 hours prior to the Show move in to avoid a one hour minimum charge move in to avoid a one hour charge per requested personnel Workers are assigned to orders at 8 00AM daily and completion time of first assignments is uncertain Therefore starting times after 8 00AM cannot be guaranteed although every effort will be made to provide labor at requested times FORKLIFT ORDER Straight Time 100 00 per personnel hour Overtime 140 00 per personnel hour Forklift 50 00 per hour A forklift crew will consist of one forklift one driver and one spotter Please note that a forklift crew should be ordered if you need equipment spotted in your booth area removed from crates positioned or repositioned once it is in your booth area Forklift crews do not need to be ordered if it is part of the Material Handling Process The same rules and regulations apply to forklift crew labor as to all other
35. will be made accordingly and must be paid at Show site If you have any Material Handling Total questions about material handling please call 407 438 5002 For complete information and instructions on shipping and material handling refer to the SHIPPING INSTRUCTIONS and MATERIAL HANDLING RATES When recording weight round up to the next one hundred 100 pounds Shipments received without individual carrier receipts or freight bills such as UPS FEDERAL EXPRESS EXPRESS MAIL PARCEL POST or PRIVATE VEHICLE etc will be delivered to the booth without guarantee of the piece count or condition FREIGHT INFORMATION GUIDE PLEASE NOTE To enable our tracking delayed shipments please fax duplicate Bills of Lading to 407 852 0286 COLLECT SHIPMENTS WILL NOT BE RECEIVED Shipments arriving at Show site before the designated move in date could be refused rerouted or held by the facility You are responsible for all related charges incurred at Show site and by GEMS Shipping prior to move in could delay your shipment to your booth Please follow the outlined shipping guidelines INSTRUCTIONS FOR OUTGOING SHIPMENTS AFTER THE SHOW Consign to Company Name Telephone Street Address City State Zip Carrier Circle One PREPAID COLLECT Total Number of Containers Total Weight of Shipment INCOMING SHIPMENT INCOMING SHIPMENT INCOMING SHIPMENT INCOMING SHIPMENT Origin of Shipment Origin of
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