Tender for Department of Transfusion Medicine
Contents
1. A full load of blood packs at 25 C should not take more AlIMS Jodhpur Page 9 Tender Equipments for Department of Transfusion Medicine amp Blood Bank than 13 hrs for all the packs to reach below 6 C 13 Temperature e Protected digital RTD Sensor should preferably be dipped monitoring into in a product simulation bottle thermograph and e Microprocessor controlled primary temperature control related alarms with user defined parameters e Digital temperature LED display with at least 0 5 C resolution of graduation e Integrated Visual AND Audible Temperature alarm systems e Provision to be connected to a remote monitoring system and remote alarm e The temperature record should be electronically logged USB accessible data logger and also documented on a physical thermograph preferably with a 7 day ink less pressure sensitive circular chart recorder e Must have Battery backup for temperature recordings which is especially needed during power failure fluctuations e Additional Battery backup for alarm so that alarm will not fail in case of power failure and should be able to sustain the alarm 14 Air circulation e The temperature inside should be kept uniform in all shelves by Forced air circulation through fans e The fans shut off when door is opened 15 Lighting e All shelves should have sufficient illumination so that labels on units can be easily read e Should have light bu2. specifications price quantity of each item should be furnished separately Necessary catalogues technical write up in English should be attached with the offer both in hard and electronic copies Performance efficiency other factors as applicable should be furnished Demonstration and continued comprehensive training for lab staff and support services till familiarity with the system Should provide electronic and hard copies of User Manual English Service manual English and Complete construction details with respect to material specification thickness finish etc Should provide a set of equipments for calibration and routine Preventive Maintenance as per manufacturer documentation in service technical manual AlIMS Jodhpur Page 6 Tender Equipments for Department of Transfusion Medicine amp Blood Bank e Should provide Log book with instructions for daily weekly monthly and quarterly maintenance checklist The job description of the hospital technician and company service engineer should be clearly spelt out 2 Specifications for Blood Bank Plasma Freezer 40 C 1 Purpose of e To Freeze or store Plasma Equipment e Must be designed specifically for blood bank use Commercial or modified commercial freezers for other purpose are not acceptable 2 Type of e Approved standard electrical Blood Bank plasma freezer that Equipment uses a compressor circulating CFC free refrigerant e Upright type 3
3. No Name of Proprietor Partner Managing Director Director Phone amp Mobile No Name and address of service centre near by Jodhpur Whether the firm is a registered firm Yes No attached copy of certificate PAN No enclose the attested copy of PAN Card Service Tax No enclose the attested copy of Service Tax Certificate VAT No enclose the attested copy of VAT Certificate Whether the firm has enclosed the Tender Fees as per Annexure A Whether the firm has enclosed the Bank Draft Pay Order Banker s cheque as Earnest Money Deposit as per Annexure A Whether the Firm Agency has signed each and every page of Tender NIT Please provide full list of consumables Any other information if necessary Authorized signatory of the bidder with seal AlIMS Jodhpur Page 17 Tender Equipments for Department of Transfusion Medicine amp Blood Bank Annexure D Financial Bid To be submitted on the letterhead of the company firm separately for each item A S No Item Description Quantity Rate Vat Tax Amount CMC Charges as applicable excluding Service Tax 1 Year 2 Year 3 Year 4 Year 5 Year 1 I We have gone through the terms amp conditions as stipulated in the tender enquiry document and confirm to accept and abide the same 2 No other charges would be
4. The agitator holding the shelves is suspended in such a way as to ensure minimum noise for the life of the agitator Gentle side to side agitation at 1 5 inch 3 6 4 cm and 60 70 strokes min Heavy duty ball bearing gear motor for noiseless and continuous operation for 24 hours a day 365 days a year Auto pause of agitator on opening door Push button switch to pause agitator Door Glass door with full visibility of units without opening door Door lock should be available Electrical characteristi cs Compatible with Input 240V 50 Hz Single phase Ac Should have an integrated voltage stabilizer or external servo stabilizer of appropriate ratings meeting ISI Specifications Input 160 260 V and output 220 240 V and 50 Hz Internal Temperature Platelet agitator should have inside temperature range of 20 C 24 C Whatever the load setting accuracy less than or equal to 0 5 C preferably 0 1 C Should ensure frost free performance thereby avoiding either freezing or heating If defrosting function used temperature should not go outside range specified above AIIMS Jodhpur Page 11 Tender Equipments for Department of Transfusion Medicine amp Blood Bank 10 Temperature e Atleast 1 temperature sensor monitoring e Digital temperature LED display with 0 1 C graduation thermograph e Integrated Visual AND Audible alarm systems for and related temperature motion failure sensor failure
5. agitator off alarms power failure e Provision to be connected to a remote monitoring system and remote alarm e The temperature record should be electronically logged that can be retrieved eg by USB port and also documented on a physical thermograph Preferably with a 7 day graphic chart recorder with supply of free charts for full period of warranty e Must have Battery backup for temperature recordings which is especially needed during power failure fluctuations e Additional Battery backup for alarm so that alarm will not fail in case of power failure and should be able to sustain the alarm 11 Air e The temperature inside should be kept uniform in all circulation shelves by Forced air circulation through fans Additional requirements e All equipment should specify qualifications for design installation operation and performance e Validation and calibration reports should have traceability to applicable national and international standards e Complete with comprehensive set of spare parts and a suitable capacity voltage stabilizer and Suitable UPS with maintenance free batteries for minimum one hour back up for each equipment should be supplied with the system e Warranty for 2 years and CMC AMC for Three years with spare parts availability e The make rating model description specifications price quantity of each item should be furnished separately e Necessary catalogues technical write up in Englis
6. out type At least four or more in number 7 Door Glass door with full visibility of units without opening door Automatic Magnetic closing Door opening audio and visual alarm Door lock should be available 8 Electrical characteristics Compatible with Input voltage 240V 50 Hz Single phase Ac Should have an integrated voltage stabilizer and external servo stabilizer of appropriate ratings meeting ISI Specifications Input 160 260 V and output 220 240 V and 50 Hz Minimum compressor starting voltage should be 22 below normal voltage At room temperature of 25 C should be able to maintain at ideal compressor running time of 27 9 Internal Temperature Blood Bank Refrigerator should have inside temperature range of 2 C 6 C User parameter settings Set point High alarm point low alarm point buzzer off time C F unit display choice Whatever the load setting accuracy less than or equal to 0 5 C preferably 0 1 C Should ensure frost free performance thereby avoiding either freezing or heating If defrosting function used temperature should not go outside range specified above 10 External Ambient Temperature Can perfectly maintain internal temperature as above at full load in an ambient temperature of 10 to at least 30 C 11 Hold Over Time A full load of blood packs at 4 C 1 C should take more than 1 5 hours to rise to above 6 C if power off 12 Cooling Down Time
7. standard tubing with an external diameter ranging from 3 9 4 5 mm amp internal diameter of 2 9 3 1 mm Should have in built sensor to monitor the temperature to ensure optimal quality and strength of weld Should be capable of welding Wet Wet Wet Dry Dry Dry tubes Total process time should be minimum approx 20 to 30 seconds Requirement for tube length to be welding docking should be as small as possible LED indicators to display the whole process with alarms should ensure the complete sterility Should be attachable to leukocyte filters and should also be usable for plasma and platelet pooling There should be no particles or chemical residue created by welding process To be operational on 220 to 240 volts at 50 Hz Single phase AC One Set of full boxes consumables if any eg wafers should be provided with instrument and cost of replacement consumables should be quoted and supply should be readily available with the vendor till the CMC period Additional requirements All equipment should specify qualifications for design installation operation and performance Validation and calibration reports should have traceability to applicable national and international standards Complete with comprehensive set of spare parts and a suitable capacity voltage stabilizer and surge protector with the charging set Warranty for 3 years and CMC AMC for Five years with spare parts availability The make rating model description
8. thickness finish etc e Should provide a set of equipments for calibration eg thermometer and routine Preventive Maintenance as per manufacturer documentation in service technical manual e Should provide Log book with instructions for daily weekly monthly and quarterly maintenance checklist The job description of the hospital technician and company service engineer should be clearly spelt out AlIMS Jodhpur Page 8 Tender Equipments for Department of Transfusion Medicine amp Blood Bank 3 Specifications for Blood Bank Refrigerator Blood Storage Cabinet 1 Purpose of Equipment A refrigerator for storing whole blood or red cell packs in a blood bank Must be designed specifically for blood bank use Commercial or modified commercial refrigerators for other purpose are not acceptable 2 Type of Equipment Approved standard electrical Blood bank refrigerator that uses a compressor circulating CFC free refrigerant 3 Quality Standard Manufacturing should be compliant with ISO 13485 and ISO 9001 2008 Should be compliant with CE Class IIA and or US FDA Equipment must meet electrical safety specifications of IEC 61010 1 Capacity At least 300 standard blood bags 5 Construction Outside C R Corrosion Resistant Sheet at least 1 mm thick Inside stainless steel of at least 22 G Insulation gt 50 mm thick foaming agent CFC free 6 Drawers Stainless steel scratch resistant Roll
9. AIIMS JDH Gel Microcolumn card centrifuge 1 5 000 6 Admin General 121 2013 _ i AIIMS JDH Dielectric tube sealer portable 1 3 600 7 Admin General 122 2013 AIIMS JDH Refrigerated Transport box 1 3 500 8 Admin General 123 2013 AIIMS JDH Cryo bath 1 4 000 Refer Specifications Details as per Annexure B Quotation should be sealed and superscribed with tender number and address to Administrative Officer All India Institute of Medical Sciences Jodhpur Basni Phase ll Jodhpur 342005 Rajasthan The sealed quotations should reach the Institute latest by September 23 2013 at 03 00 PM and it will be opened on same day at 05 00 PM in the Project Cell Resident Complex AIIMS Jodhpur of the Institute in the presence of the bidder s or their authorized representative s who will present at the scheduled date and time Terms amp Conditions 1 Earnest Money Deposit The bidder shall be required to submit refundable amount as Earnest Money Deposit EMD and a non refundable tender fee of Rs 1000 00 for each NIT by way of demand drafts only as mentioned in Annexure A The demand drafts shall be drawn in favour of All India Institute of Medical Sciences Jodhpur The demand drafts for earnest money deposit must be enclosed in the envelope containing the technical bid The EMD of the successful bidder shall be returned after the successful completion of contract order and for unsuccessful
10. Blood Bank 7 Refrigerated Blood Component Transport Box Purpose of Equipment e To transport Blood Component including Fresh Frozen Plasma in vehicles that may or may not have sufficient electric outlet e Must be designed specifically for blood component transportation use Quality Standard e Both manufacturer and distributor service provider should be ISO 9001 2008 compliant e Should be compliant with European CE or US FDA for this specific purpose Operational requirements 1 Should have a Battery backup of at least 4 6hrs and should be chargeable by Mains Car battery 2 All the internal corners should be rounded to make easy any cleaning operation 3 Insulation should CFC free 4 Should be high thickness value the refrigerators should maintain the internal temperature for long time beyond when its battery backup is exhausted 5 For easy handling of the portable refrigerator there should be handles and there should either be inbuilt wheels or an attachable trolley 6 Lid should be fully insulated and fitted up with a perimetric rubber gasket with a special locking device granting a perfect seal 7 Internal partitioning and securing should be possible for easy handling and preventing damage to fragile FFP units during tilting harsh transport conditions 8 Temperature range infinitely adjustable between 10 C to 18C 9 Adjustable thermostat should be present to set for different temperatures for different transport functio
11. Quality Standard e Manufacturing must be compliant with ISO 13485 and ISO 9001 2008 e Should be compliant with European CE Class IIA and or US FDA e Equipment must meet electrical safety specifications of IEC 61010 1 Capacity e Atleast 300 standard plasma bags 5 Construction e Outside C R Corrosion Resistant Sheet at least 1 mm thick e Inside stainless steel of at least 22 G e Insulation polyurethane foam gt 80mm thick foaming agent CFC free e Should be mounted on lockable caster wheels 6 Drawers e Atleast four or more in number 7 Door e Separate inner doors to prevent cold loss e Automatic Magnetic closing of at least inner doors e Heating device in front to avoid condensation e Opening angle limited eg lt 135 e Door open ajar audio and visual alarm e Door lock should be available 8 Electrical e Compatible with Input 240V 50 Hz Single phase Ac characteristics e Should have an integrated voltage stabilizer and external servo stabilizer of appropriate ratings meeting ISI Specifications Input 160 260 V and output 220 240 V and 50 Hz e Minimum compressor starting voltage should be 22 below normal voltage 9 Internal e Should be able to maintain internal temperature not warmer Temperature than 30 C e Whatever the load setting accuracy less than or equal to 1 C e Automatic defrosting if present temperature should not go outside safe range 10 External Ambient e Can perfectly maintain
12. Tender For equipments required for Department of Transfusion Medicine amp Blood Bank At All India Institute of Medical Sciences Jodhpur NIT Issue Date September 02 2013 Pre Bid Meeting Sep 09 2013 at 04 00 PM Last Date of Submission Sep 23 2013 at 03 00 PM All India Institute of Medical Sciences Jodhpur Basni Phase II Jodhpur 342005 Rajasthan Telephone 0291 2740532 email aoadmin aiimsjodhpur edu in www aiimsjodhpur edu in Tender Equipments for Department of Transfusion Medicine amp Blood Bank All India Institute of Medical Sciences AIIMS Jodhpur Rajasthan an apex healthcare institute being established by Parliament of India under aegis of Ministry of Health amp Family Welfare Government of India invites sealed tenders for supply amp installation of the following items at the institute You are requested to quote your best offer along with the complete details of specifications terms amp conditions ANNEXURE A S No NIT No Item Description Quantity EMD in Rs 1 Admin General 116 2013 Seni E aa AIMS JDH terile connection Device 2 Admin General 117 2013 AIIMS JDH Deep Freezer 40 Degree C 1 11 000 3 Admin General 118 2013 Blood Bank Refrigerator 600L 320 bag 1 6 400 AIIMS JDH for storing screened Blood 4 Admin General 119 2013 Platlet Agitator with Incubator 96 i ad AIIMS JDH bag 5 Admin General 120 2013
13. al requirements All equipment should specify qualifications for design installation operation and performance Validation and calibration reports should have traceability to applicable national and international standards Complete with comprehensive set of spare parts and a suitable capacity voltage stabilizer and Suitable UPS with maintenance free batteries for minimum one hour back up for each equipment should be supplied with the system Warranty for 2 years and CMC AMC for Three years with spare parts availability The make rating model description specifications price quantity of each item should be furnished separately Necessary catalogues technical write up in English should be attached with the offer both in hard and electronic copies Performance efficiency other factors as applicable should be furnished Demonstration and continued comprehensive training for lab staff and support services till familiarity with the system Should provide electronic and hard copies of User Manual English Service manual English and Complete construction details with respect to material specification thickness finish etc AlIMS Jodhpur Page 13 Tender Equipments for Department of Transfusion Medicine amp Blood Bank 6 Should provide a set of equipments for calibration eg tachometer and routine Preventive Maintenance as per manufacturer documentation in service technical manual Should provide Log book with instructi
14. bidder s it would be returned after award of the contract Bid s received without demand drafts of EMD shall be liable for rejection The firms who are registered with National Small Industries Corporation NSIC OR Small Scale Industrial SSI are exempted to submit the EMD Copy of registration must be provided alongwith AlIMS Jodhpur Page 2 Tender Equipments for Department of Transfusion Medicine amp Blood Bank 2 Preparation and Submission of Tender The tender should be submitted in two parts i e Technical Bid and Financial Bid The Technical Bid and the Financial Bid should be sealed by the bidder in two separate covers Technical Bid for Tender for Supply of and Financial Bid for Tender for Supply of Both Sealed Envelopes should be kept in a main bigger envelope superscribed as Tender for Supply of 7 Rate Rates should be quoted in Indian Rupees INR on DOOR Delivery Basis at AIIMS Jodhpur Rajasthan Inclusive of all the Charges with break ups as e Basic Cost e VAT CST as applicable e Total Cost F O R at AIIMS Jodhpur Validity The quoted rates must be valid for a period for 120 days from the date of closing of the tender The overall offer for the assignment and bidder s quoted price shall remain unchanged during the period of validity If the bidder quoted the validity shorter than the required period the same will be treated as unresponsive and it may be r
15. eeded during power failure fluctuations e Additional Battery backup for alarm so that alarm will not fail in case of power failure and should be able to sustain the alarm for 14 Desirable e At room temperature of 25 C should be able to maintain at ideal compressor running time of lt 60 70 Additional requirements e All equipment should specify qualifications for design installation operation and performance e Validation and calibration reports should have traceability to applicable national and international standards e Complete with comprehensive set of spare parts and a suitable capacity voltage stabilizer and Suitable UPS with maintenance free batteries for minimum one hour back up for each equipment should be supplied with the system e Warranty for 2 years and CMC AMC for Three years with spare parts availability e The make rating model description specifications price quantity of each item should be furnished separately e Necessary catalogues technical write up in English should be attached with the offer both in hard and electronic copies e Performance efficiency other factors as applicable should be furnished e Demonstration and continued comprehensive training for lab staff and support services till familiarity with the system e Should provide electronic and hard copies of User Manual English Service manual English and Complete construction details with respect to material specification
16. ejected In case the tenderer withdraws modifies or change his offer during the validity period bid is liable to be rejected and the earnest money deposit shall be forfeited without assigning any reason thereof The tenderer should also be ready to extend the validity if required without changing any terms conditions etc of their original tender Delivery amp Installation All the goods ordered shall be delivered amp installed within 30 days from the date of issue of purchase order All the aspects of safe delivery installation and commissioning shall be the exclusive responsibility of the supplier If the supplier fails to delivered installation and commissioning of the goods on or before the stipulated date then a penalty at the rate of 2 per week of the total order value shall be levied subject to maximum of 10 of the total order value The goods should be manufactured after adoption of latest technology The successful tenderer will also provide required training for supplied items at AIIMS Jodhpur Guarantee Warrantee Period For the equipment value upto Rs 5 Lakh The Tenderers must quote for 2 years comprehensive warranty Including all Spares Accessories and Labour from the date of completion of the satisfactory installation The warranty charges shall not be quoted separately otherwise the offer shall be summarily rejected Also the bidders are requested to submit their quote Rates for subsequent 3 years Comprehensi
17. erature resolution of 0 1 2C Programmable temperature range covers 3 50 2C Should not take more than 2 hours at full loads to thaw the plasma into cry supernatant Should have a deep thawing chamber with a stirrer for water circulation amp gentle rocking for uniform heating Should have a system to drain the chamber without lifting or tilting and should be fitted with a shut off valve The unit shall be capable of being stored continuously in ambient temperature of 0 50deg C and relative humidity of 15 90 without getting rusted Compatible with Input voltage 240V 50 Hz Single phase Ac Should have an integrated voltage stabilizer or external servo stabilizer of appropriate ratings meeting ISI Specifications Input 160 260 V and output 220 240 V and 50 Hz Resettable over current breaker shall be fitted for protection Quality standards Manufacturing should be compliant with ISO 13485 and ISO 9001 2008 Should be compliant with European CE Class IIA and or US FDA Equipment must meet electrical safety specifications of IEC 61010 1 Additional requirements All equipment should specify qualifications for design installation operation and performance Validation and calibration reports should have traceability to applicable national and international standards Complete with comprehensive set of spare parts and a suitable capacity voltage stabilizer and Suitable UPS with maintenance free batteries for minimum one hour back up for eac
18. from the third party then the vendor must produce cost of accessory other attachment and the CMC from the third party separately along with the main offer and the third party will have to sign the CMC with the Institute if required b The principals or their authorized service providers are required to submit a certificate that they have satisfactory service arrangements and fully trained staff available to support the uptime guarantee Performance Security The supplier shall require to submit the performance security in the form of irrevocable Bank Guarantee BG or Fixed Deposit Receipt FDR issued by any Nationalised Bank for an amount equal to the 10 of the order value and should be kept valid for a period of 60 days beyond completion of all the contractual obligation including CMC period Right of acceptance AIIMS Jodhpur reserve the right to accept or reject any or all tenders quotations without assigning any reason there of and also does not bind itself to accept the lowest quotation or any tender AlIMS Jodhpur Page 4 Tender Equipments for Department of Transfusion Medicine amp Blood Bank 15 16 17 18 19 20 21 22 Any failure on the part of the tenderer to observe the prescribed procedure and any attempt to canvass for the work will prejudice the tenderer s quotation or any tender Payment Term e 90 payment of the total order value shall be released after the successful installa
19. h should be attached with the offer both in hard and electronic copies e Performance efficiency other factors as applicable should be furnished e Demonstration and continued comprehensive training for lab staff and support services till familiarity with the system e Should provide electronic and hard copies of User Manual English Service manual English and Complete construction details with respect to material specification thickness finish etc e Should provide a set of equipments for calibration eg thermometer and routine Preventive Maintenance as per manufacturer documentation in service technical manual e Should provide Log book with instructions for daily weekly monthly and quarterly maintenance checklist The job description of the hospital technician and company service engineer should be clearly spelt out AlIMS Jodhpur Page 12 Tender Equipments for Department of Transfusion Medicine amp Blood Bank 5 Specifications for Immunohematologic gel microcolumn card centrifuge Purpose of Equipment Immunohematologic Gel microcolum Card centrifuge to perform manual centrifugation step for Blood Grouping Cross Matching antibody screening or identification or phenotyping by coombs and enzyme phase by gel microcolum technique to detect both IgG amp IgM antibodies and also potentially usable for C3d Partial weak D Single Rare antigens PNH Heparin PF4 Ab Test HIT Syphilis antibody test etc Must be desig
20. h equipment should be supplied with the system Warranty for 2 years and CMC AMC for Three years with spare parts availability The make rating model description specifications price quantity of each item should be furnished separately Necessary catalogues technical write up in English should be attached with the offer both in hard and electronic copies Performance efficiency other factors as applicable should be furnished Demonstration and continued comprehensive training for lab staff and support services till familiarity with the system Should provide electronic and hard copies of User Manual English Service manual English and Complete construction details with respect to material specification thickness finish etc Should provide a set of equipments for providing calibration eg thermometer and routine Preventive Maintenance as per manufacturer documentation in service technical manual Should provide Log book with instructions for daily weekly monthly and quarterly maintenance checklist The job description of the hospital technician and company service engineer should be clearly spelt out AlIMS Jodhpur Page 16 Tender Equipments for Department of Transfusion Medicine amp Blood Bank Annexure C Inviting of sealed quotations for supply and installation of Equipments for Microbiology Department of AIIMS Jodhpur TECHNICAL BID Name of Firm Contractor Supplier Complete Address amp Telephone
21. internal temperature as above at full Temperature load in an ambient temperature of 10 to at least 30 C 11 Hold Over Time e A full load of plasma packs at 36 C takes at least 1 hr to rise to above 20 C e A full load of plasma packs at 36 C takes at least 32 hrs to rise to above 5 C AlIMS Jodhpur Page 7 Tender Equipments for Department of Transfusion Medicine amp Blood Bank 12 Cooling Down e A full load of plasma packs at 25 C takes a maximum of 5 Time hrs for all the packs to reach below 5 C e A full load of plasma packs at 25 C takes a maximum of 30 hrs for all the packs to reach below 20 C 13 Temperature e Digital temperature LED display with 0 1 C graduation monitoring e Microprocessor controlled primary temperature control thermograph and e Integrated Visual AND Audible Temperature alarm systems related alarms e There should be a method to test the alarm system e Alarm history temperature maximum and minimum average temperature during alarm period time of duration of alarm e Provision to be connected to a remote monitoring system and remote alarm e The temperature record should be electronically logged that can be retrieved eg by USB port and also documented on a physical thermograph preferably with a 7 day graphic chart recorder with supply of free charts for full period of warranty e Must have Battery backup for temperature recordings which is especially n
22. l dealings processing e Any disputes are subject to exclusive jurisdiction of Competent Court and Forum in Jodhpur Rajasthan India only e The Arbitration shall be held in accordance with the provisions of the Arbitration and Conciliation Act 1996 and the venue of arbitration shall be at Jodhpur The decision of the Arbitrator shall be final and binding on both the partied e Force Majeure Any delay due to Force Majeure will not be attributable to the supplier PRE BID Meeting with the intending bidders shall be held on 09th Sep 2013 from 04 00 P M onwards at AIIMS Jodhpur AlIMS Jodhpur Page 5 Tender Equipments for Department of Transfusion Medicine amp Blood Bank 1 Annexure B Sterile Connecting Device Purpose of Equipment Sterile Connecting Device is able to heat and cut two tubes and switch the connectivity of the two halves and weld them back and do the cutting and welding in such a manner that it can be considered as sterile as a closed process Quality Standard Manufacturing should be compliant with ISO 13485 and ISO 9001 2008 Should be compliant with European CE Class IIA or US FDA Equipment must meet electrical safety specifications of IEC 61010 1 Operational requirements Should ensure sterile connection between tubing to enable transfer of fluid blood from one container bag to another by welding the tubes between them effectively as a closed system Should be compatible with all
23. lbs tubes that can be changed without removing the drawers Additional requirements e All equipment should specify qualifications for design installation operation and performance e Validation and calibration reports should have traceability to applicable national and international standards e Complete with comprehensive set of spare parts and a suitable capacity voltage stabilizer and a suitable UPS with maintenance free batteries for minimum one hour back up for each equipment should be supplied with the system e Warranty for 2 years and CMC AMC for Three years with spare parts availability e The make rating model description specifications price quantity of each item should be furnished separately e Necessary catalogues technical write up in English should be attached with the offer both in hard and electronic copies e Performance efficiency other factors as applicable should be furnished e Demonstration and continued comprehensive training for lab staff and support services till familiarity with the system e Should provide electronic and hard copies of User Manual English Service manual English and Complete construction details with respect to material specification thickness finish etc e Should provide a set of equipments for calibration eg thermometer and routine Preventive Maintenance as per manufacturer documentation in service technical manual e Should provide Log book with instructions f
24. ments for calibration eg thermometer and routine Preventive Maintenance as per manufacturer documentation in service technical manual e Should provide Log book with instructions for daily weekly monthly and quarterly maintenance checklist The job description of the hospital technician and company service engineer should be clearly spelt out AlIMS Jodhpur Page 15 Tender Equipments for Department of Transfusion Medicine amp Blood Bank 8 Cryo Bath Purpose The Cryo Bath is designed for rapid and uniform thawing of fresh frozen plasma bags at 4 2C 0 2 2C such that the cryoprecipitate remains solid and a cry supernatant liquid is formed that can be transferred out of the bag in order to manufacture cryoprecipitate units Operational Requirements Floor standing system mounted on lockable castors Should be able to thaw ten to twelve plasma units FFP 200 300 ml at a time Should have Stainless Steel Tank of 22G and an insulated lid covered with 20G Stainless Steel Should be fitted with compartments that have removable rack tray system for securely holding the plasma bags and ensuring that entry ports are not contaminated with water Should be a microprocessor controlled water bath based system operating at a temperature at 4 2C 0 2 2C or alternative can also be safely set at 37 2C 0 2 2C Digital electronic system with provision for programmable temperature adjustment setting with LED display with temp
25. ned specifically for blood bank use Commercial or modified commercial centrifuges for other purpose are not acceptable Quality Standard Manufacturing should be compliant with ISO 13485 and ISO 9001 2008 Should be compliant with European CE according to IVD Directive 98 79 EC or US FDA for this specific purpose Equipment must be certified for electrical safety specifications of IEC TR 61010 3 020 Safety requirements for electrical equipment for measurement control and laboratory use Part 3 020 Conformity verification report for IEC 61010 2 020 1992 Particular requirements for laboratory centrifuges Capacity Construction and Functioning Lid Centrifuge head should have minimum 12 slots to accommodate 12 of corresponding manufacturer s immunohematologic Gel microcolumn cards Swing out suspensions for Gelcard slots Aerodynamic compact construction with vibration free performance Noise level should be less than 60dB Bottom of the microcolumn should have a conical v shape u shaped bottom is not acceptable The lid of the centrifuge should be transparent and should have auto locking during spinning Electrical characteristics Must be compatible with Input voltage 220 240V 50 60 Hz Ac Should have an integrated voltage stabilizer or should come with external stabilizer Microprocessor controlled programming with LCD screen displaying Rpm or RCF time and other functions should be displayed real time Addition
26. ns eg 4 C for RBC and 18 C for FFP and the present temperature and set temperature both should be displayed 10 Cooling unit should have a hermetically sealed compressor and should be industrial grade granting the maximum reliability and safety during transport 11 Refrigerant should be CFC free 12 Should be able to store at least 30 40 bags 13 Voltages both 12 24 V and 220 230V 1 phase 50 Hz 14 Connecting cables included for both the voltage 12 24V and 220 230V Additional requirements e All equipment should specify qualifications for design installation operation and performance e Validation and calibration reports should have traceability to applicable national and international standards e Complete with comprehensive set of spare parts and a suitable capacity voltage stabilizer with the charging set e Warranty for 2 years and CMC AMC for Three years with spare parts availability e The make rating model description specifications price quantity of each item should be furnished separately e Necessary catalogues technical write up in English should be attached with the offer both in hard and electronic copies e Performance efficiency other factors as applicable should be furnished e Should provide electronic and hard copies of User Manual English Service manual English and Complete construction details with respect to material specification thickness finish etc e Should provide a set of equip
27. ons for daily weekly monthly and quarterly maintenance checklist The job description of the hospital technician and company service engineer should be clearly spelt out Dielectric Tube Sealer Handheld Purpose of Equipment Handheld Blood Bag Tube Sealer is a compact handheld equipment to seal the Blood Bag pilot PVC tubing by transient radio frequency heating and sealing with no haemolysis Quality Standard Manufacturing should be compliant with ISO 13485 and ISO 9001 2008 Should be compliant with European CE Class IIA and or US FDA Equipment must meet electrical safety specifications of IEC 60601 Operational requirements Should gently seal tubing with no haemolysis using radiofrequency heating Should be capable of making wide seal of at least 2 mm width Should be rechargeable battery operated compact less than 3 Kg hand held type not bench top type Sealing time should not be gt 2 sec Electrodes should be well protected by a cover to prevent blood splutter Sealing trigger should be automatic on sensing tube in the slot Should have indicator lamp for sealing process No warm up time should be required Should have tear seal feature to make segments that can be easily separated by hand No of seals per charge should be more than 1000 continuous seals from a fully charged battery Charger should be compatible with Input voltage 240V 50 Hz Single phase Ac Additional requirements All equipment should specify
28. or daily weekly monthly and quarterly maintenance checklist The job description of the hospital technician and company service engineer should be clearly spelt out AlIMS Jodhpur Page 10 Tender Equipments for Department of Transfusion Medicine amp Blood Bank 4 Specifications for Blood Bank Platelet agitator cum incubator 1 Purpose of Equipment To continuously agitate platelet concentrate in an even suspension in a temperature controlled environment 22 C 2 C in standard platelet bags random unit or apheresis Must be designed specifically for blood bank use Commercial or modified commercial incubators for other purpose are not acceptable Type of Equipment Flatbed agitator fitted inside a temperature controlled incubator that uses CFC free refrigerant and CFC free insulation material Quality Standard Manufacturing should be compliant with ISO 13485 and or ISO 9001 2008 Should be compliant with European CE Class IIA and or US FDA Equipment must meet electrical safety specifications of IEC 61010 1 Capacity At least 96 standard random platelet unit bags Construction Outside C R Corrosion Resistant sheet preferably coated with bacteria resistant material Inside stainless steel Insulation foaming agent CFC free Drawers and agitator Nonslip corrosion resistant drawers coated with bacteria resistant material Drawers perforated to ensure good air circulation
29. payable by the Institute Authorized signatory of the bidder with seal AIIMS Jodhpur Page 18
30. qualifications for design installation operation and performance Validation and calibration reports should have traceability to applicable national and international standards Complete with comprehensive set of spare parts and a suitable capacity voltage stabilizer and surge protector with the charging set Warranty for 2 years and CMC AMC for Three years with spare parts availability The make rating model description specifications price quantity of each item should be furnished separately Necessary catalogues technical write up in English should be attached with the offer both in hard and electronic copies Performance efficiency other factors as applicable should be furnished Demonstration and continued comprehensive training for lab staff and support services till familiarity with the system Should provide electronic and hard copies of User Manual English Service manual English and Complete construction details with respect to material specification thickness finish etc Should provide a set of equipments for calibration and routine Preventive Maintenance as per manufacturer documentation in service technical manual Should provide Log book with instructions for daily weekly monthly and quarterly maintenance checklist The job description of the hospital technician and company service engineer should be clearly spelt out AlIMS Jodhpur Page 14 Tender Equipments for Department of Transfusion Medicine amp
31. representative to be present at the opening of the tender The representative present at the opening of the tender on behalf of the tenderer should bring with him a letter of authority from the tenderer and proof of identification Sample i AIIMS Jodhpur reserves the right to ask the tenderers for submitting the sample of each item for which rates have been quoted Technically Qualified Bidders may be asked to submit samples along with their quoted items nos and their firm name without indicating any prices before opening of Financial Bid to AIIMS Jodhpur for Inspection ii The sample must confirm to specification given in Chapter VI of the tender form iii Failure to submit sample on specified date amp time will result in rejection of the tender Quantity The quantity of item given in the tender is tentative which may be increased or decreased as per the institute s requirement Uptime guarantee The firm should provide uptime guarantee of 95 Downtime penalty Clause a During the comprehensive warranty period the guarantee uptime of 95 of 365 days will be ensured In case the down time exceeds the 5 limit penalty of extension of guaranty period by two days for each additional day of down time will be enforced The vendor must undertake to supply all spares for optimal upkeep of the equipment for at least FIVE YEARS after handling over the unit to the Institute If accessories other attachment of the system are procured
32. tion commissioning of the ordered goods against the submission of the test report e Balance 10 of the order value shall be released after the submission of the performance security Right to call upon information regarding status of work The AIIMS Jodhpur will have the right to call upon information regarding status of work job at any point of time Bidder shall submit a copy of the tender document and addenda thereto if any with each page of this document should be signed and stamped to confirm the acceptance of the entire terms amp conditions as mentioned in the tender enquiry document Signed amp stamped compliance sheet of the technical specification of the goods with technical printed literature must be enclosed with the bid After due evaluation of the bid s Institute will award the contract to the lowest evaluated responsive tenderer Conditional bid will be treated as unresponsive and it may be rejected The Institute reserves the right to accept in part or in full or reject any or more quotation s without assigning any reasons or cancel the tendering process and reject all quotations at any time prior to award of contract without incurring any liability whatsoever to the affected bidder or bidder s Applicable Law e The contract shall be governed by the laws and procedures established by Govt of India within the framework of applicable legislation and enactment made from time to time concerning such Commercia
33. ve Maintenance Contract CMC Including All Spares Accessories and Labour Failure to comply this condition will entail the rejection of the bids The price comparison shall be taking into account on basic price and post warranty CMC Guarantee Warrantee Period For the equipment value above Rs 5 Lakh The Tenderers must quote for 5 years comprehensive warranty Including all Spares Accessories and Labour from the date of completion of the satisfactory installation The warranty charges shall not be quoted separately otherwise the offer shall be summarily rejected Also the bidders are requested to submit their quote Rates for subsequent 5 years Comprehensive Maintenance Contract CMC Including All Spares Accessories and Labour AlIMS Jodhpur Page 3 Tender Equipments for Department of Transfusion Medicine amp Blood Bank 10 11 12 13 14 Failure to comply this condition will entail the rejection of the bids The price comparison shall be taking into account on basic price and post warranty CMC Signing of tender The tenderer should sign and affix his firm s stamp at each page of the tender and all its annexure as the acceptance of the offer made by tenderer will be deemed as a contract and no separate formal contract will be drawn NO PAGE SHOULD BE REMOVED DETACHED FROM THIS NOTICE INVITING TENDER Opening of Tender The tenderer is at liberty to present either him or authorize not more than one
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