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Exhibitor Service Kit

1. Transportation Services Please accept this as authority for ICECORP Logistics Inc dba Mendelssohn Commerce of 1600 Courtneypark Dr E Mississauga ON L5T 2W8 business number 121767677RM0001 a Customs Broker licensed under the Customs Act to act as my true and lawful attorney to transact on my behalf all matters relating to the import and export of goods as outlined in ICECORP Logistics Inc Standard Trading Conditions including but not limited to d 1 The release of and accounting for goods document and data preparation payment of and refund of all government duties taxes and levies in MENDELSSOHN respect of imported and exported goods released or to be released and COMMERCE 2 The transportation warehousing and distribution of such goods One Source One Solution In signing this form grant ICECORP Logistics Inc dba Mendelssohn Commerce full power and authority to appoint a sub agent where required This authority is granted for all shipments in relation to the event and or shipment s detailed below Event Name INT L MARKETING EVENT Event Dates APR 15 17 2014 Services Required please check one D Customs Clearance and Transportation LC Customs Clearance Only Transportation Only Shipper Information Delivery Information Exhibitor Company Name ABC D STRIBUTING COMPANY nc ee a WA dA A Return Freight Same as Shipper Billing Invoicing Information Same as Shipper
2. and depending on jurisdiction the laws of the Province of Qu bec Vill Advance Warehousing Temporary Storage Long Term Storage All terms and conditions relative to Advanced Warehousing Temporary Storage Long Term Storage are contained in the separate agreement entitled Storage Agreement In the event that a Storage Agreement is not executed between the parties the following shall apply with respect to GES Global Experience Specialist s liability for Customer s Goods The responsibility of GES Global Experience Specialists with respect to Exhibit Material is limited to the exercise of ordinary care and diligence in handling and storing of Customer s Goods GES Global Experience Specialists shall be liable only for loss or damage to Goods caused by GES Global Experience Specialists sole negligence GES Global Experience Specialists liability is limited to sixty 0 60 cents per pound or the actual cash value per article In the case of partial loss or damage the maximum liability shall be prorated based on weight GES Global Experience Specialists is not responsible for any loss or damage to Goods caused by but not limited to fire theft the elements vandalism moisture vermin mechanical breakdown or failure freezing or changes in temperature as well as any other causes beyond GES Global Experience Specialists immediate control GES Global Experience Specialists is not responsible for the marring scratching or breakage o
3. aoueW auueeaf eni eJpuexe y ule ajjiteugyg anu YUE algneypneg e ep eru deln 300 71 EES 7009072 Chairs 0503 0504 0502 5 Side chair grey fabric Armchair grey fabric deco armchair black Aluminium armchair Stools 514AL 0512 0512 Z Ch I f 11 Alice Stool Black bar stool Z Chrome Stool High Stool grey fabric Tables 0521 0523 0527 A30 0527 MU 0553 I 0551 Coffee table Table 30 x 30 H Square aluminium table Round aluminium table 30 x 18 H Draped table 72 x24 x 30 H 24 x 30 H 24 x 42 H Draped table 48 x 24 x 30 H Available 42 H erante GES zz COUNTERS AND DISPLAYS Counters 0651 CC 06 0651 06 0650 06 Curved counter with sliding doors Counter with sliding doors Showcase counter 40 x 32 x 40 H 40 x 20 x 40 H 40 x 20 x 40 H Displays 0532 0632 A 0654 0 0621 Tripod easel 61 H Sign holder 60 H Showcase 40 x 20 x 80 H Showcase 20 x 20 x 8O0 H 20 wide also available 20 wide also available Miscellaneous 0608 0606 06 0661 0532 A 0500 Raffle cube for table 12 x 12 x 49 H L POR Display Units d 18 5 x 18 5 x40 H Dimensions available upon Literature Rack Mini Fridge request 9 x 55 H GES Z FURNITURE Specialists _ I eee ASTC S 2015 Annual Conference Deadline date for discount price October 17 18 2015 Friday Octob
4. 2015 Annual Conference OF EXHIBITION BOOTH NUMBER Palais des congr s de Montr al Loading Dock 163 St Antoine W St Montr al QC H2Z 1H2 IMPORTANT PLEASE REFER THE MOVE IN DATES THIS pieces Carrier INumber of Global Experience Specialists COMPANY NAME ASTC S 2015 Annual Conference NAME OF EXHIBITION 119 BOOTH NUMBER I YRC REIMER 1725 Chemin St Fran ois Dorval QC Canada H9T 2S1 WAREHOUSE HOURS ARE MONDAY TO FRIDAY 8 00 AM TO 4 00 PM pieces Global Experience Specialists DIRECT SHIPMENT TO COMPANY NAME ASTC S 2015 Annual Conference NAME OF EXHIBITION lt O BOOTH NUMBER C O Palais des congr s de Montr al Loading Dock 163 St Antoine W St Montr al QC 27 1H2 IMPORTANT PLEASE REFER TO THE MOVE IN DATES IN pieces Order Form Customs and Transportation Services Please accept this as authority for ICECORP Logistics Inc dba Mendelssohn Commerce of 1600 Courtneypark Dr E Mississauga ON L5T 2W8 business number 121767677 0001 a Customs Broker licensed under the Customs Act to act as my true and lawful attorney to transact on my behalf all matters relating to the import and export of goods as outlined in ICECORP Logistics Inc Standard Trading Conditions including but not limited to du 1 The release of and accounting for goods document and data pr
5. 300 Ibs 9 175 00 Exporter s name and address if other than vendor 20 Originator name and address Exp diteur d origine nom et adresse Nom et adresse de l exportateur s il diff re du vendeur ABC Distributing Company 125 Elm Street Chicago IL 66666 6666 Agency ruling if applicable D cision de l Agence s il y a lieu 22 If fields 23 to 25 are not applicable check this box les zones 23 25 sont sans objet 2 cette case N If included in field 17 indicate amount If not included in field 17 indicate amount 25 Check if applicable Si compris dans le total la zone 17 pr cisez Si non compris dans le total la zone 17 pr cisez Cochez s il y a lieu i Transportation charges expenses and insurance i Transportation charges expenses and insurance i Royalty payments or subsequent proceeds are from the place of direct shipment to Canada to the place of direct shipment to Canada paid or payable by the purchaser Les frais de transport d penses et assurances Les frais de transport d penses et assurances Des redevances ou produits ont t ou seront partir du point d exp dition directe vers le Canada jusqu au point d exp dition directe vers le Canada vers s par l acheteur ii Costs for construction erection ii n buying incurred after importation into Ca Les co ts de construction d rect mmissions au vers es ser has supplied goods or services d assem
6. Card Account Number Expiry Date Security Number l hereby authorize the use of this credit card for payment of services relative to this event understand that 2 administrative fee minimum 50 00 will be charged for all credit card declines Cardholder s Signature Date mm dd yyyy Mendelssohn Event Logistics dba MENDELSSOHN COMMERCE Division of ICECORP Logistics Inc TORONTO Head Office MTCC North Building MTCC South Building MONTREAL CALGARY VANCOUVER 1600 Courtneypark Dr E 255 Front St W 222 Blvd 276 Rue St Jacques 2116 27 Ave N E 608 Annance Court Mississauga Toronto Room 825 Suite 818 Suite 325 Unit 3 L5T 2W8 M5V 2W6 Toronto ON Montreal QC Calgary AB Delta BC T 905 673 5445 T 416 863 9339 M5V 3L9 2 264 2 7 6 V3M 6Y8 F 905 673 2574 F 416 863 5149 T 416 863 9339 T 514 987 2700 T 403 291 1694 T 604 687 5535 Payment Fax Credit Payment Fax Credit F 416 591 8589 F 514 849 3446 F 403 291 7028 F 604 687 1463 Card Secure Card Secure Payment Fax Credit Payment Fax Credit Payment Fax Credit Payment Fax Credit 1 855 762 1145 416 863 0301 Card Secure Card Secure Card Secure Card Secure 416 863 0301 514 396 5547 1 855 762 1145 1 855 762 1145 DU e mmm p J Specialists GES TRANSPORT ASTC S 2015 Annual Conference October 17 18 2015 Palais des congr s de Montr al SHIPPER INFORMATION Comp
7. LOGO OPTION Contact us to customize Exhibit Rentals to your brand Ask for a quote Choice of panels color m Choice of carpet color Cognac Espresso Black 7 RENTAL BOOTH MB 25 IMAGE LOGO OPTION IMAGE LOGO OPTION Contact us to customize Exhibit Rentals to your brand Ask for a quote Choice of panels color 1 Choice of ca color Cognac Espresso Black RENTAL BOOTH Contact us to customize Exhibit Rentals to your brand Ask for a quote Choice of panels color E Choice of carpet color i Black Grey Rouge Blue Cognac Espresso Black White GES RENTAL BOOTH Specialists ASTCS 2015 Annual Conference Deadline date for discount price October 17 18 2015 Palais des congr s de Montr al Friday October 2 2015 LISTE DE PRIX PRICE LIST 21 10 x 10 1 counter 2 bar stools 1 shelf 1 waste basket and 1 3 spots rail 1 244 00 1 742 00 10 x 10 1 round table 2 chairs carpet 1 shelf 1 waste basket 1 350 00 1 890 00 mM 10 x 10 1 curved counter 1 bar stool carpet 1 shelf 1 waste basket 1 3 spots rail 1 487 00 2 082 00 mM 10 x 10 1 curved counter 2 bar stools carpet 1 shelf 1 waste basket 1 3 spots rail 1 622 00 2 271 00 mM 10 x 20 1 counter 2 bar stools 1 round table 2 chairs carpet 2 shelves 2 022 00 2 831 00 1 waste basket
8. Up Delivery Box Crate Skidetc Length Width Height PerPiece Total Dimensions Inches Each Weight lbs Each Dimensions Inches Each Weight lbs Each Weight lbs Each Weight lbs Each Total Weight Dimensions Inches Each Dimensions Inches Each 9 9 C ee Lo E __ QbDimensons Inchhes Each QWeiht bs Each p Z 4 0 p E Cargo Insurance Declared Value This shipment is covered under basic carrier liability direct with the carrier Maximum liability declared value for carriage of this shipment is agreed to and understood to be 0 50 per pound multiplied by the number of pounds for that part of the shipment lost or damaged but not less than 50 00 per shipment UNLESS additional Cargo Insurance has been arranged with Mendelssohn Commerce Subject to the terms and conditions of liability for loss damage stated below Please contact Mendelssohn Commerce for more Cargo Insurance information Terms of Payment and Security Deposit Must be completed Due to Payment Card Industry PCI compliance rules we will only be able to obtain your Credit Card Number by phone or fax A separate Credit Card Authorization form has been provided Please check off the payment method that has been completed for this order Completed Credit Card Authorization or Preliminary Invoice has been faxed Incomplete Cre
9. and 2x 3 spots rail 10 x 20 1 curved counter 2 bar stools carpet 2 shelves 1 waste basket and 2 043 00 2 860 00 2 adjustable spots 10 x 20 2 counters 2 bar stools 2 shelves 1 waste basket and 2x 3 spots rails 2 291 00 3 207 00 mM 10 x 20 1 curved counter 2 bar stools 1 round table 2 chairs 2 shelves 2 714 00 3 800 00 5 1 waste basket 2x 3 spots rails 10 x 20 2 counters 1 curved counter 2 bar stools 2 shelves 1 waste basket 2 998 00 4 197 00 2x 3 spots rail Package Includes Installation and Dismantling Choice of Panel Colour Choice of Carpet Colour and Company ID Sign Electricty not included MB 22 MB 23 MB 24 MB 25 MB 26 MB 27 MB 28 MB 29 Header Signs Fibrex Panel Colour Choice White Cognac Expresso Velcro Panel Colour Choice Black Blue Burgundy Middle Black 111 Right Text Color Amount R101720233 TPS 5 GST 1002260545 TVQ 9 97 QST All orders are governed by the GES Global Experience Specialists Payment Policy and Limits of Liability amp Responsibility as specified in this Exhibitor Kit gt STAND Company CANCELLATION CLAUSE Items cancelled after move in begins will be charged at 50 of the original pri
10. are mixed shipments and shipments without proper delivery receipts Email montreal ges com Tel 514 367 4848 1 877 399 3976 Fax 514 367 5115 Overtime Surcharges Shows that move in or move out on weekends or late in the day may be subject to overtime surcharges See enclosed Material Handling Order Form for details Late Surcharges A surcharge may apply if advance freight is received after the published deadline date for shipments to arrive at the warehouse See enclosed Material Handling Order Form for details Storing Empty Containers Properly labeled empty shipping cartons will be picked up stored and returned after the show Labels are available at the GES Global Experience Specialists Servicentre of from your GES Global Experience Specialist Service Executive and are for empty storage only Depending on the size of the show it can take from one 1 to four 4 hours to return empty crates Do not store any items in crates marked empty Shipments left on site after exhibitor move out will be transferred to a storage warehouse Charges relating to such shipping and handling are the responsibility of the exhibitor Outgoing Shipments An OMHF Outbound Material Handling Form Bill of Lading must accompany all outgoing shipments Shipping information outbound forms and labels will be available at the GES Global Experience Specialists Servicentre Exhibitors selecting non official carriers will need to make their own arran
11. booth or the exhibit only The exhibitor or company that ordered the power will be charged for the power supplied to other booths as well as for the electrical power originally ordered e The client is responsible for the rented material during the event including during set up and dismantling and will be charged for any broken damaged lost or stolen material supplied by the Palais a How to calculate your electrical needs e Lighting Check the wattage of your lamps and multiply it by the number to be installed e Equipment Read the ratings from the specification stickers attached to each unit power voltage wattage and phase b Labour fees Applied to changes re positioning of electrical outlets during set up and special requirements Minimum fee of one 1 hour To be billed after delivery of services at current labour rates e For rooms on the fifth floor except 517 additional fees may apply for electrical installation e Any electrical connection from the ceiling is subject to approval by the Palais Master Electrician e Connections from outlets to equipment must be performed by Palais personnel and may include additional labour and equipment pricing VOLTAGE AND AMPERAGE Voltages are 120 208 and 600 V 60 Hz Other voltages are available upon request e For 200 Amps amp more the cost does not include wiring required for hook up which will be supplied and installed by the client in a safe manner e To prevent overloadin
12. last so it can be unloaded first Freight Carriers Select a carrier with experience in handling exhibition materials Make sure to give your carrier explicit information as to where and when to check in Delivery and pick up times are often out of the range of normal delivery hours make sure your carrier is committed to meeting your target dates and times While making shipping plans to the Show also plan for the return shipment Tracking Shipments Confirm your delivery date and time with your carrier and have all pertinent shipping information in the hands of your representative at showsite You may also want to review the return of your goods at the end of the show Material Handling Charges Please prepay all shipping charges GES Global Experience Specialists cannot accept or be responsible for collect shipments Crated and uncrated shipments must be separated and clearly identified on your bill of lading Crated Material that is skidded or is any type of shipping container that can be unloaded at the dock with no additional handling required Uncrated Material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks Special Handling Defined as shipments that are loaded by cubic space and or packed in such a manner as to require special handling such as ground loading side door loading constricted space loading and designated piece loading or stacked shipments Also included
13. or a past partner Examples include NISENET CAISE NSF AAAS AAM NSTA SMEC Learning Labs etc Additional groups permitted to request meeting space that will not be publicized in the preliminary and final programs and on signage Please note product demonstrations are available for purchase by exhibitors and sponsors and they will be publicized in the final program Visit the ASTC Integrated Marketing Prospectus for details e Official ASTC Annual Conference Exhibitors e Official ASTC Annual Conference Sponsors All requests are subject to availability and do not include food and beverage audio visual internet possible room rental and any other fees incurred for having a meeting at the host hotel Once ASTC receives your event request form an acceptance rejection notice will be sent within 3 5 business days Please fill out the event request form and contact conference astc org for more information ASTC ADVERTISING POLICIES Terms and Conditions Association of Science Technology Centers hereinafter called ASTC publications are published for and on behalf of the Association s membership and to advance informal science education ASTC therefore reserves the right to reject omit or cancel advertising that it feels is not in the best interest of the membership or the profession Ad Submission Details Insertion orders must be confirmed in writing by the space closing date listed on the rate card Orders received after
14. rate and adjusted invoice generated for previous ads when relevant Advertisers receiving discounted rate for ad placement in both preliminary and final programs who cancel their final program ad after the preliminary program has gone to print will be responsible for paying the full fee for the preliminary program ad An adjusted invoice will be generated when relevant Advertisers represented by agencies who receive agency discount will be responsible for non discount rate if agency representation is less than two 2 per rate card When relevant an adjusted invoice will be generated for previous ads when one or more agency represented advertising organization cancels resulting in agency representation being less than two 2 non affiliated organizations Delinquent Accounts Those accounts that are outstanding for 60 days or more by the closing date of the current issue will be restricted from advertising until full payment is received Accounts more than 90 days past due will be referred to our collection agency MATERIAL HANDLING INFORMATION Material Handling is the unloading of your exhibit materials delivery to your booth handling of empty containers to and from storage and removal of your materials from your booth for reloading onto your outbound carrier This is not to be confused with the cost to transport your exhibit material to and from the event Benefits of Advance Shipping to the GES Global Experience Specialists Wareh
15. to make sure these rates are applicable to your freight schedule payment Gceredit card tone MUST accompany this form All orders are governed by the GES Global Experience Specialists Payment Policy and Limits of Liability amp Straight Time Monday through Friday 8 00 AM to 4 30 PM Trucks signing in after 2 00 PM may be charged at the overtime rate Responsibility as specified in this Exhibitor Kit Overtime All other times Saturdays Sundays Holidays T Items cancelled after move in begins will be charged at 50 of the original price and 100 ST ST If freight will be handled on straight time into the show and out of the show ST OT If freight will be handled one way on straight time and one way on overtime either into the show or out of the show OT OT If freight will be handled on overtime into the show and out of the show This service does not include returning the shipments to the warehouse at the end of the show Your transporter must pick up your shipment s at the loading dock of the venue before the end of the move out or you will be charged for storage or for transport fees Advance Dates Direct Dates Wednesday September 30 2015 Advance shipments may begin arriving at warehouse Thursday October 15 2015 between 8 am to 5 pm Wednesday October 14 2015 Last day for shipments to arrive at warehouse Friday October 16 2015 between 8 am to 5 pm Delivery between 8 am to 4 pm Confirming your order Calcul
16. 5 00 Regular Total 689 00 689 00 5 689 00 5 486 00 486 00 486 00 326 00 326 00 326 00 834 00 5 834 00 5 02223 30 x 30 Coffee Table O Chrome O White 175 00 254 00 MO2222 2 20 x 60 Coffee Table O Chrome O White 175 00 254 00 AB1235 175 00 25400 1002260545 9 97 QST Company Name 254 00 660 00 196 00 210 00 196 00 191 00 210 00 210 00 All orders are governed by the GES Global Experience Specialists Payment Policy and Limits of Liability amp Responsibility as specified in this Exhibitor Kit CANCELLATION CLAUSE Items cancelled after move in begins will be charged at 50 of the original price and 100 after Tel 514 367 4848 1 877 399 3976 Email montreal ges com Do not forget to include the payment Authorization form Fax 514 367 5115 Customized Rental Exhibits 0 The benefits of renting a customized booth Turnkey solutions according to your budget Powerful visual impact Infinite design possibilities Priority set up Professional on site service throughout the event 10 x10 10 x10 Your successful trade show PN 2 is just a phone call or click away 514 367 4848 stand ges com 20 40 gesexpo ca stand ges com Montreal 514 367 4848 RENTAL IMAGE LOGO OPTION IMAGE LOGO OPTION MB 23 MB 24 IMAGE LOGO OPTION IMAGE
17. Assembly Officer for review and approval The event Account Executive will provide the exhibitor with the decision of Center management and the City Fire Department s Public Assembly Officer Gasoline powered vehicles on display must have fuel maintained at 1 4 tank or 5 gallons whichever is less Fuel tank caps must be locked or taped shut Battery cables must be disconnected and the connecting leads wrapped with electrical tape Gasoline and diesel fueled material handling equipment may not be stored overnight in exhibit halls Access By Minors Children under the age of eighteen 18 are not permitted on the exhibit floor during installation dismantle or show hours unless show management has given permission for minors to be present during show hours e g part of an exhibit or focus group Please ensure that all hired contractors and others servicing the event comply with this guideline Free Item Giveaways Exhibitors may give away free items to event attendees with the exception of firearms and other weapons helium filled balloons stickers or decals Food and beverage sample items are restricted as follows Exhibitors may provide bite size food samples of their individual brand name products Approved sample sizes are three 3 ounces or less e serving of generic products i e frozen yogurt ice cream popcorn cookies coffee bottled water etc by exhibitors for the purpose of drawing attention to their booth i
18. Giobal Experience Speciausts t HIR RU iz im ducts Inc GES b Experience Specialists ORDER FORMS Dear Exhibitor We are pleased that GES Global Experience Specialists has been selected as your Official Service Contractor for ASTC S 2015 Annual Conference We strive to offer you the best possible service to facilitate a successful show experience Please review this manual carefully It contains information and order forms for each of the many services offered by GES Global Experience Specialists If we are to serve you efficiently it is most important that you return these forms to us promptly before the deadline Save time order online ppp Place orders and manage your budget in one place By placing your orders in advance you can save up to 40 on most decorating items Advance orders also make for a smoother more efficient move in avoiding unnecessary waits the possibility of selecting a sold out item and showsite delivery delays Keep a copy of your orders NOV To qualify for discount prices orders must be received in our office on or before the deadline date on the order forms Please be sure to reference each order form as deadline dates may vary GES Global Experience Specialists requires payment in full at the time services are ordered For your convenience we require that you provide a credit card authorization with your initial order This may be used to c
19. Montr al IMPORTANT INFORMATION AND RATES GRATUITIES IN ANY FORM INCLUDING CASH GIFTS OR LABOUR HOURS FOR WORK NOT ACTUALLY PERFORMED ARE PROHIBITED BY GES Global Ex perience Specialists GES Global Experience Specialists requires the highest standards of integrity from all employees TIME HOURLY RATES Before 08 00AM and between 04 00PM and 06 00PM Weekdays Between 08 00AM and 04 00PM Saturdays and Sundays 126 00 Double time After 06 00PM Weekdays After 04 00PM Saturdays and Sundays and on all holidays 168 00 Please indicate service 0 SUPERVISED DO NOT PROCEED GES SUPERVISED OK TO PROCEED Exhibitor will supervise GES will supervise labour to e Starting time can only be guaranteed where labourers are requested for the e Unpack and install display before exhibitor arrival at showsite start of the working day which is 8 00am e Dismantle and pack display after show closing e The exhibitor representative has to check in at the service desk to pick up A 2596 50 00 minimum surcharge will be added to the labour rates above for the labourers ordered Also has to check labourers out at the service desk upon professional supervision completion of the work Please check off the appropriate boxes GES will not be responsible for any loss or damage arising from the installation Photos Set up instructions attached unpacking dismantlement or packing of exhibitor
20. NCLUDING BUT NOT LIMITED TO LOSS OF PROFITS OR INCOME VI GES Global Experience Specialists Liability for Loss or Damage to Goods Negligence standard GES Global Experience Specialists shall be liable subject to the limitations contained herein for loss or damage to Goods only if such loss or damage is caused by the direct negligence or willful misconduct of GES Global Experience Specialists Condition of Goods GES Global Experience Specialists shall not be liable for damage loss or delay to uncrated freight freight improperly packed glass breakage or concealed damage GES Global Experience Specialists shall not be liable for ordinary wear and tear in handling of Goods or for damage to shrink wrapped Goods All Goods should be able to withstand handling by heavy equipment including but not limited to forklifts cranes or dollies It is the Customers responsibility to ensure that Goods are packaged correctly prior to shipment or movement on or off the Show floor Receipt of Goods GES Global Experience Specialists shall not be liable for Goods received without receipts freight bills or specified unit counts on receipts or freight bills Such Goods shall be delivered to booth without the guarantee of piece count or condition Force Majeure GES Global Experience Specialists shall not be liable for loss or damage that results from Acts of God weather conditions act or default of Customer shipper or the owner of the Goods inherent nature o
21. R cube 10056 12564 1722 C pus ee phase 13645 105 230 e mesas cmea 18935 _ 23668 3245 a cetineouter1sa 120V 1500 AT sos TS Orders placed after the beginning of set up will be subject to approval and additional fees 565 _ 705 9665 Please inform GES if you are using European equipment and supply technical sheets Calculate your electrical needs specify the kind of material you would like to plug in For more details consult the following page 2 in section Terms and Conditions a How to calculate your electrical needs ADVANCED PAYMENT REQUIRED Amount 651 05 14 98 Payment required with order form Payment reception m d d d including provincial and federal taxes ate determines pricing used dii TOTAL 5 Ch CAD or USD Pay to the order of Expo Service Standard inc ud or 2345 Lapierre St LaSalle QC Canada H8N 1B7 Credit Card O VISA O MASTER CARD O AMEX CREDIT CARD NUMBER Expiry date MM YY orders are governed by the GES Global Experience Specialists Payment Policy and Limits of Liability amp Responsibility as specified in this Exhibitor Kit All prices are in Canadian Dollars Prices terms and taxes subject to change without notice Send your order by Fax 514 367 5115 or E mail montreal ges com For information contact our Cu
22. ST HOT LEAD PRODUCT B SCHEDULE DEMONSTRATION CURRENT CUSTOMER INQUIRY ONLY PRODUCT C SEND LITERATURE DISTRIBUTOR INTERESTED BUYER PRODUCT D SEND PRICING INFO HAS PURCHASING AUTHORITY OEM PRODUCT E VAR HAVE SALES REP CALL PRODUCT A PRODUCT F WANTS PRESENTATION PERSONALIZED ACTION CODES For an additional fee you can personalize your action codes in order to better qualify each lead Enter personalized action codes using our online order form or complete the template below Your codes will be ready with your equipment at our service desk Maximum 35 characters per code Custom Action Codes cannot include these characters apostrophe 7 slash backslash V period carat or quote O ON O QO C N gt e N O
23. Services Straight Bill of Lading Failure to select on of the provided options will result in re routing at GES Global Experience Specialists s discretion and at Customer s expense assuming the Goods are labeled for return GES Global Experience Specialists retains the right to dispose of Goods left on the show floor without liability if left unattended left without labels or not correctly labeled Concealed Damage GES Global Experience Specialists shall not be liable for concealed loss or damage uncrated Goods or improperly packaged or labeled Goods Unattended Booth GES Global Experience Specialists shall not be liable for any loss or damage occurring while Goods are unattended in Customer s booth at any time including but not limited to the time the Goods are delivered to the dock until the time the Goods are received by Customer s chosen carrier All Material Handling Forms and or Straight Bills of Lading covering outgoing Goods submitted to GES Global Experience Specialists will be checked at the time of pickup from the booth and corrections to the count or condition will be documented where discrepancies exist Measure of Damage GES Global Experience Specialists s liability shall be limited to the lesser of 1 the depreciated value of Goods 2 repair cost or 3 the limitation of liability The limitation of liability shall be 0 30 thirty cents per pound per piece 50 fifty dollars per article or 1000 00 one thousand dollars per shi
24. Shipment Information Carrier Name if not using Mendelssohn Commerce MENDELSSOHN COMMERCE Contact Name COORDINATOR NAME Tel 905 673 5445 Pick Up Date APR 03 14 Hours of Operation 8 00 AM 5 00 PM Delivery Date APR 14 14 Time 11 00 AM Requested Service Level Air 2 Day Truck Additional Services Required L Lift Gate Inside Pick Up Delivery of Pieces Box Crate Skidetc Length Width Height Total 4 CRATES Dimensions Inches Each 45 47 60 Weight Ibs Each 500 2000 Dimensions Inches Each Weight lbs Each Dimensions Inches Each _ Weight Ibs Each Dimensions Inches Each Weight lbs Each Total Weight Cargo Insurance Declared Value This shipment is covered under basic carrier liability direct with the carrier Maximum liability declared value for carriage of this shipment is agreed to and understood to be 0 50 per pound multiplied by the number of pounds for that part of the shipment lost or damaged but not less than 50 00 per shipment UNLESS additional Cargo Insurance has been arranged with Mendelssohn Commerce Subject to the terms and conditions of liability for loss damage stated below Please contact Mendelssohn Commerce for more Cargo Insurance information Terms of Payment and Security Deposit Must be completed Due to Payment Card Industry PCI complianc
25. TION DATE mm PF For assistance CALL NAME ON CARD BILLING ZIP CODE toll free 800 490 9941 1 714 712 7380 Terms and Conditions have read and agreed to the following terms and conditions All equipment ordered must be picked up at the service desk prior to the start of the show unless you have ordered Delivery and Set up Failure to pick up equipment does not entitle you to a refund All equipment must be returned to the service desk within 1 hour of show close to avoid additional 100 00 charge A non refundable charge of 2 500 00 will be applied for each piece of equipment not returned to ExpoBadge Inc at the close of show There will be a 100 00 charge for the loss or damage of ExpoBadge data card All cancellations must be submitted in writing 2 weeks prior to the start of the show there are no refunds or cancellations after this time There is a 75 00 fee for all cancellations prior to 2 weeks before show There is no refund on paper or badge kits ExpoBadge Inc will not be responsible for the type or amount of data provided by show management Liability for damage of any cause whatsoever will be limited to the total price of goods and services provided by ExpoBadge Inc ASTC S 2015 ANNUAL CONFERENCE October 17 20 2015 ExpoBacdge Palais des congres de Montr al Defining the Lead Qu bec Canada ELECTRONIC LEADS DELIVERY An email containing a link to your leads will be sent to the ema
26. W Bank Address 1155 boul Ren L vesque W Montr al Qu bec H3B 3Z4 Montr al Qu bec H3B 324 Account name Exposervice Standard Inc Account name Exposervice Standard Inc 8611718 Account 8611718 Branch Number 010 Branch Number 010 Account Transit number 00001 Transit number 00001 Swift Code CIBCCATT US Intermediary Bank Wells Fargo Bank N A NY USA The Swift Bank Identification Code BIC is the Swift Code PNBPUS3NNYC Bank Code required for all international transfers 1 ABA Routing 026005092 The Routing is the routing code US based banks IBAN Number N A in Canada and is required for all EFT s within the US IBAN Number N A in Canada Global Specialists GES TERMS amp CONDITIONS l Definitions Agents GES Global Experience Specialist s agents sub contractors carriers and the agents of each Customer Exhibitor or other party requesting services from GES Global Experience Specialists Carrier Motor carrier van line air carrier or air or surface carrier freight forwarder Shipper Party who tenders Goods to Carrier for transportation Goods Exhibits property and commodities of any type for which GES Global Experience Specialists is requested to perform services Cold Storage Holding of Goods in a climate controlled area Accessible Storage Holding of Goods in an area from which Goods may be removed during shows Serv
27. ail montreal ges com TERMS amp CONDITIONS Claims for Goods alleged to be lost or damaged during transit must be received by the responsible party within nine 9 months of the date of delivery of Goods GES Global Experience Specialists Logistics subcontracts the movement of Goods to third party carriers Claims for damage in transit should be made directly with the Customer s carrier as shown on the Material Handling form Straight Bill of Lading In the event of a dispute eith GES Global Experience Specialists Customer will not withhold payment or any amount due GES Global Experience Specialists for Services as an offset against the amount of the alleged loss or damage Customer agrees to pay GES Global Experience Specialists prior to the close of the show for all such charges and further agrees that any claim Customer may have against GES Global Experience Specialists shall be pursued independently by Customer as a separate action to be resolved on its own merits GES Global Experience Specialists reserves the right to pursue collection on amounts owed after show close without regard to any amount alleged to be owed for damage or loss Filing of Suit Any action at law regarding loss or damage to Goods must be filed within 1 year of the date of declination of any part of a claim VII Jurisdiction Choice of Forum This Agreement shall be governed by and construed in accordance with the applicable laws of Canada or alternatively
28. al payment All applicable taxes will be added and charged to your credit card Discount Pricing To qualify for discount pricing orders must be received with payment on or before the discount price deadline Method of Payment Global Experience Specialists accepts American Express Mastercard Visa cheque and wire transfers Purchase orders are not considered payment Exhibitors will be charged 525 00 fee for NSF cheque Charge for bank transfer 515 00 fee Canada and US payment 535 00 for International payment Third Part Billing Each exhibiting firm is ultimately responsible for all charges incurred on it s behalf Global Experience Specialists reserves the right to institute collection action against the exhibitor if the authorized third party does not pay Tax Exempt If you are tax exempt in Canada you must provide a GST and or QST Exemption Certificate Please send the above information to the GES office for this show Taxes vary by location and will be added to your invoice if you do not submit your tax exempt certificate prior to the deadline Adjustments amp Cancellations It is the responsibility of the exhibitor to advise GES Global Experience Specialists on site representative s of any problem s with any of their orders No adjustments will be made to invoices after the close of the show All orders cancelled by the Exhibitor or due to the cancellation of an event or their non participation may be subject to cancellation
29. any exhibitor that in the opinion of ASTC detracts from the general character of the Exhibit Hall This reservation applies to displays printed matter promotional materials noise personal conduct and method of operation In the event of such restrictions or eviction ASTC will not be liable for any refunds or other exhibit expenses ASTC members or vendors who sell products and services to the science center and museum community are not allowed to conduct or solicit business in the Convention Center or any ASTC conference hotels unless they have purchased exhibit booth space or sponsored an official event at the ASTC Annual Conference Violation of this policy may result in ASTC s refusal to accept any and all registrations and future registrations Subletting of Space Exhibitor shall not assign sublet or apportion the whole or any part of the space allotted without the prior written consent of ASTC Hospitality Suites Private Parties Meeting Room Requests The following groups are invited to host a meeting that will be publicized in the preliminary and final conference programs Event forms must be received by April 15 to be included in the preliminary program and August 1 to be included in the final program Communities of Practice CoPs Current or exploratory For requirements and a list of current CoPs please visit www astc org profdev communities e ASIC Partners Those who have a partnership agreement or grant with ASTC
30. any name Address State gt 0 3 n x ct Zip code Loading dock Customs broker Yes I will be shipping to the advance warehouse Customs paperwork attached Yes No Yes LINo DESTINATION ASTC Association of Science Technology Centers Palais des congr s de Montr al Booth Contact Name Phone Delivery date Delivery time REQUIRED SERVICE Move in One way Round Trip Move out MATERIAL TO BE SHIPPED a I Estimated Description Dimensions weight Cartons Cardboard Cases Trunks fibre Crates Wooden 0 00 Skid Pallets 0 00 Declared value Total weight ct 2 Release signature To authorize delivery without obtaining signature All orders are governed by the GES Global Experience Specialists Payment Policy and Limits of Liability amp Responsibility as specified in this Exhibitor Kit Tel 514 367 4848 1 877 399 3976 Email montreal ges com Fax 514 367 5115 Do not forget to include the Authorized Payment form usu Ya M ja 18810 SUIOJUYAUIES 490q buipeo lent ajladory ned uear 0 eC 3E 3 lt 3 eo ule ip Jules aru
31. ate Total CWT Enter in increments of 100 s only round up to the next 100 mark if your weight is more than 8 Ibs over the previous 100 mark 200 pound minimum per shipment pounds 100 Total CWT Shipment Will Be Sent To PRICE X TOTAL PRICE Exhibit Site Warehouse 14222 Total All Items Ordered CdS y On Date TPS 5 GST R100992197 B By Carrier TV M MAMO OA O S S S MU Total Number of Pieces TVQ 9 975 QST 1000169915 C DjPamentndsedA B4C OS ss We understand that your calculation is only an estimate Invoicing will be done from the actual weight Adjustments will be made accordingly All orders are governed by the GES CANADA Clarkson Conway Payment Policy and Limits of Liability amp Responsibility as specified in this Exhibitor Kit COMPANY EMAIL BOOTH tt SIGNATURE NAME DATE Please send your order by Fax 514 392 1577 or Email clarkson ges com these labels are acceptable if additional labels are needed USE THESE SHIPPING LABELS AS THEY WILL EXPEDITE HANDLING Copies of Global Experience Specialists TO COMPANY NAME ASTC S 2015 Annual Conference NAME OF EXHIBITION BOOTH NUMBER C O YRC REIMER 1725 Chemin St Fran ois Dorval QC Canada H9T 2S1 WAREHOUSE HOURS ARE MONDAY TO FRIDAY 8 00 AM TO 4 00 PM Ce rrier Number of pieces Global Experience Specialists DIRECT SHIPMENT COMPANY NAME ASTC S
32. blage apr s importation e production of these goods ourni des marchandises ou des production de ces marchandises iii Export packing iii Export packing Le co t de l emballage d exportation Le co t de l emballage d exportation Dans formulaire toutes les expressions d signant des personnes visent la fois les hommes et les femmes C11 08 09 If you require more space please attach another sheet Si vous avez besoin de plus d espace veuillez joindre une autre feuille BSF189 MENDELSSOHN COMMERCE One Source One Solution Credit Card Authorization Form Due to Payment Card Industry 1 compliance rules we will only be able to obtain your Credit Card Number by phone or fax DO NOT e mail this form If you are unable to fax please contact our office for instructions Please complete this form and fax it to 514 396 5547 NOTE This fax is used ONLY for receipt of Payment Information It is located a secured area that is NOT accessible for receipt of other documents and shipment information All non payment information Order Forms Invoices Bills Of Lading etc should be sent via e mail or faxed to 514 849 3446 Event Name Event Dates Invoicing Information Exhibitor Company Name Address City Province State Postal Zip Code Telephone E mail Credit Card Information Charge to C Visa C MasterCard American Express Cardholder Name
33. ce along the perimeter area of the Exhibit Hall Booth Construction Covered Booths Decorations e decorative and construction materials must be noncombustible flame resistive or treated with a flame retardant solution e Al curtains drapes carpets and decorative materials must be made with noncombustible or flameresistive materials Al booths that are completely enclosed must have within the enclosed area a smoke detector that can be heard outside of the enclosed area Display Vehicles Vehicles may be allowed in the building for display purposes provided they meet the following requirements o Fueling or fuel removal is PROHIBITED o Vehicles are prohibited from being moved during an event without prior approval o Natural gas powered vehicles must have the tank purged before entering the building Exhibitors demonstrating or exhibiting a mechanized motorized part powered by propellant or electrical system must have prior written approval of the City Fire Department s Public Assembly Officer Approval must be secured through the event Account Executive not less than 30 days prior to decorator move in Exhibitors requesting demonstration of or exhibiting a moving vehicle must provide the event Account Executive with full written details of the proposed demonstration not less than 30 days prior to decorator move in After review by Center management the request will be forwarded to the City Fire Department s Public
34. ce and 100 after installation Tel 514 367 4848 1 877 399 3976 Email montreal ges com Fax 514 367 5115 Do not forget to include the payment form Global V Experterce Specialists ASTC S 2015 Annual Conference October 17 18 2015 Friday October 2 2015 Palais des congr s de Montr al Qty Code Description Discount Regular Total TT m Green apps cmm p mes s e PE sm m Amount R101720233 5 GST 1002260545 9 97 QST The payment amp credit card authorization form MUST accompany this form All orders are governed by the GES Global Experience Specialists Payment Policy and Limits of Liability amp Responsibility as specified in this Exhibitor Kit CANCELLATION CLAUSE Items cancelled after move in begins will be charged at 100 of the original price GES z ELECTRICAL SERVICES Specialists Please complete and return by e mail or fax Phone orders are not accepted ASTC S 2015 Annual Conference October 274 2015 October 17 18 2015 Deadline for Regular price October 14 2015 Palais des congr s de Montr al EXHIBITOR S NAME CONTACT NAME EL EMAIL an peseription ee 358 208V 129 132 Total Lus con ov Ccana voas 880 1205 Lr 100 tech came O
35. consignment shipment leased goods etc Conditions de vente et modalit s de paiement p ex vente exp dition en consignation location de marchandises etc Currency of settlement Devises du paiement 11 12 Specification of commodities kind of packages marks and numbers general Quantity Selling price Prix de vente d ipti h teristics i e lit tat it Number of escription and characteristics i e grade quality state unit 14 Unit price 15 Total Prix unitaire packages D signation des articles nature des colis marques et num ros description g n rale Quantit Nombre et caract ristiques p ex classe qualit pr cisez l unit de colis If any of fields 1 to 17 are included on an attached commercial invoice check this box 16 Total weight Poids total 17 Invoice total Total de la facture Si tout renseignement relativement aux zones 1 17 figure sur une ou des factures commerciales ci attach es cochez cette case Net Gross Brut Commercial Invoice No N de la facture commerciale gt Exporter s name and address if other than vendor 20 Originator name and address Exp diteur d origine nom et adresse Nom et adresse de l exportateur s il diff re du vendeur Agency ruling if applicable D cision de l Agence s il y a lieu 22 0205 23 0 25 are hot applicable bax X N Si les zones 23 25 sont sans objet cochez cette case If included in f
36. dit Card Authorization or Preliminary Invoice without Credit Card has been e mailed have provided Credit Card by telephone Terms and Conditions This order is placed with the specific understanding that we hereby release ICECORP Logistics dba Mendelssohn Commerce Mendelssohn Commerce and or agents from all liability for loss damage and or theft to our merchandise and property no matter how caused and we have insured all such properties being handled 1 Mendelssohn Commerce shall not be responsible for damage to uncrated materials improperly packaged goods or concealed damage 2 Mendelssohn Commerce will not be responsible for any loss damage delay due to fire acts of god strikes lock outs of any kind beyond its control 3 Mendelssohn Commerce liability is outlined in the above Cargo Insurance Declared Value section We are self insured or have made other appropriate insurance arrangements and paid applicable charges 4 Mendelssohn Commerce shall not be liable to any extent whatsoever for the actual potential or assumed losses or profits or revenues or for any collateral costs which may result from any loss or damage to materials 5 All hazardous materials have been declared and we abide by all Federal Provincial State and Local laws Client Signature have read and agree to the Terms and Conditions of this Contract Accepted by Mendelssohn Commerce Signature Name Title Date Order Form Customs and
37. e rules we will only be able to obtain your Credit Card Number by phone or fax A separate Credit Card Authorization form has been provided Please check off the payment method that has been completed for this order DT Completed Credit Card Authorization or Preliminary Invoice has been faxed Incomplete Credit Card Authorization or Preliminary Invoice without Credit Card has been e mailed have provided Credit Card by telephone Terms and Conditions This order is placed with the specific understanding that we hereby release ICECORP Logistics dba Mendelssohn Commerce Mendelssohn Commerce and or agents from all liability for loss damage and or theft to our merchandise and property no matter how caused and we have insured all such properties being handled 1 Mendelssohn Commerce shall not be responsible for damage to uncrated materials improperly packaged goods or concealed damage 2 Mendelssohn Commerce will not be responsible for any loss damage delay due to fire acts of god strikes lock outs of any kind beyond its control 3 Mendelssohn Commerce liability is outlined in the above Cargo Insurance Declared Value section We are self insured or have made other appropriate insurance arrangements and paid applicable charges 4 Mendelssohn Commerce shall not be liable to any extent whatsoever for the actual potential or assumed losses or profits or revenues or for any collateral costs which may result from any loss or damage to mater
38. eparation payment of and refund of all government duties taxes and levies in MENDELSSOHN respect of imported and exported goods released or to be released and COMMERCE 2 The transportation warehousing and distribution of such goods One Source One Solution In signing this form grant ICECORP Logistics Inc dba Mendelssohn Commerce full power and authority to appoint a sub agent where required This authority is granted for all shipments in relation to the event and or shipment s detailed below Event Name Event Dates Services Required please check one L Customs Clearance and Transportation Customs Clearance Only Transportation Only Shipper Information Delivery Information Company Name Exhibitor Company Name IRS or U S Tax Identification Event Name Booth Address 2 2 2 2 22 City Province State Postal Zip City Province State Postal Zip Contact Name T On Site Contact Cell el E mail Fax E mail Facility Name Return Freight as Shipper Billing Invoicing Information Same as Shipper Company Name Importer if applicable Address City Province State Postal Zip Contact Name Tel E mail E mail Fax Shipment Information Carrier Name if not using Mendelssohn Commerce Contact Name Tel Pick Up Date Hours of Operation Delivery Date Time Requested Service Level Air 2 Day Truck Additional Services Required Lift Gate 1 Inside Pick
39. er 2 2015 Palais des congres de Montr al PRICE LIST Prices include rental delivery installation and dismantle Skirted Tables White Vinyl Top em Skirted 4 long table with 30 high skirt 130 008 18200 0553 Skirted 6 long table with 30 high skirt 156 008 gos o Skirted 4 long table with 42 high skirt a8200 25500 Skirted 6 long table with 42 high skirt 205008 2800 omo ahsdeskred optona c cC MAU C 350 Skirt color Blacko Greeno Redo White o Grey 0 Un skirted Tables White Vinyl Top Only 0552 gongand 30 high table sos sos Tables _ 18 HRound White Coffee Table 000 mos ms 30 x30 H Round White Table 30 x30 H Round Black Table 1 0527 A30 square aluminiumtable24 x30 H_ 1505 231005 TF sar nao mm Other furniture available on request R101720233 596 GST S ut E Stand T l 514 367 4848 1 877 399 3976 Courriel Email address montreal ges com Do not forget to include the payment form All orders are governed by the GES Global Experience Specialists Payment Policy and Limits of Liability amp Responsibility as specified in this Exhibitor Kit CANCELLATION CLAUSE Items cancelled after move in begins will be charged at 50 of the original
40. es femmes C11 08 09 If you require more space please attach another sheet Si vous avez besoin de plus d espace veuillez joindre une autre feuille BSF189 Canada Border Agence des services CANADA CUSTOMS INVOICE PROTECTED when completed Services Agency frontaliers du Canada FACTURE DES DOUANES CANADIENNES PROTEGE une fois rempli Page f 0 1 de 1 1 Vendor name and address Vendeur nom et adresse 2 Date of direct shipment to Canada Date d exp dition directe vers le Canada ABC Distributing Company 4 3 2007 125 Elm Street Chi 3 Other references include purchaser s order Icago Autres r f rences inclure le n de commande de l acheteur 66666 6666 10 9999999 4 Consignee name and address Destinataire nom et adresse 5 Purchaser s name and address if other than consignee Nom et adresse de l acheteur s il diff re du destinataire ABC Distributing Company Booth 234 International Computing Event c o Event Facility 100 Anywhere Street Toronto ON M7W 2 6 No sale involved 6 Country of transhipment Pays de transbordement N A Pays d origine des marchandises SI L EXP DITION COMPREND DES MARCHANDISES D ORIGINES Various See Below DIFF RENTES PR CISEZ LEUR PROVENANCE 12 8 Transportation Give mode and place of direct shipment to Canada Conditions of sale and terms of payment Transport Pr cisez mode et point d
41. exp dition directe vers le Canada i e sale consignment shipment leased goods etc Conditions de vente et modalit s de paiement Mendelssohn Commerce Chicago IL p ex vente exp dition en consignation location de marchandises etc No sale involved 10 Currency of settlement Devises du paiement USD 11 12 Specification of commodities kind of packages marks and numbers general Quantity Selling price Prix de vente Number of description and characteristics i e grade quality state unit 14 Unit bn 15 Total packages D signation des articles nature des colis marques et num ros description g n rale Quantit i p m Nombre et caract ristiques p ex classe qualit pr cisez l unit Mx unitare de colis Wooden Crates Display Booth backwalls lights graphics carpets USA 5 000 00 5 000 00 Cartons Advertising Brochures Catalogs Technical Literature USA 0 10 100 00 Carton Plastic Key Chains CHINA 0 50 25 00 Carton Books USA 1 00 50 00 Cases Computers CHINA 1 000 00 3 000 00 Cases Computer Monitors JAPAN 500 00 1 000 00 18 If any of fields 1 to 17 are included on an attached commercial invoice check this box iaht Poi 17 Invoice total Si tout renseignement relativement aux zones 1 17 figure sur une ou des factures Total de la facture commerciales ci attach es cochez cette case Gross Brut Commercial Invoice No N dela facture commerciale gt
42. f glass or other fragile items GES Global Experience Specialists is not liable for the mechanical functions of instruments or appliances even if such articles are packed or unpacked by GES Global Experience Specialists In no event shall GES Global Experience Specialists be liable for special incidental indirect or consequential damages including business loss of any kind resulting from any damage to or loss of Goods or from any act or failure to act Customer pays storage fees if any or costs for advance warehousing for use of the space only There is no guarantee of security or representations made by GES Global Experience Specialists as to appropriateness of the conditions for Exhibitors Material This risk of loss remains the Customer s alone and GES Global Experience Specialists recommends the Customer carry and maintain insurance in amounts sufficient to cover its risk SPECIAL NOTE THE CONSIGNMENT OR DELIVERY OF A SHIPMENT TO GES CANADA OR ITS SUBCONTRACTORS BY A CUSTOMER OR BY ANY SHIPPER ON BEHALF OF THE CUSTOMER SHALL BE CONSTRUED AS AN ACCEPTANCE BY SUCH EXHBITOR AND OR OTHER SHIPPER OF THE TERMS AND CONDITIONS SET FORTH IN THIS AGREEMENT SECURITY Specialists GES Safety is very important for everyone working in the exhibit hall especially you GES Global Experience Specialists is committed to safety throughout our company and in the work that we do We request that you make safety a part of you
43. f the Goods public enemy public authority labour disputes and acts of terrorism or war Cold Storage Goods requiring cold storage are stored at Customer s own risk GES Global Experience Specialists assumes no liability or responsibility for Cold Storage Accessible Storage GES Global Experience Specialists assumes no liability for loss or damage to Goods while in Accessible Storage Storage charges are for the use of space and are not a form of insurance or a guarantee of security Unattended Goods GES Global Experience Specialists assumes no liability for loss or damage to unattended Goods received at Show Site at any time from the point of receipt of inbound Goods until the loading of the outbound Goods including the entire term of the respective show or exhibition Customer is responsible for insuring its own Good for any and all risk of loss Labour GES Global Experience Specialists assumes no liability for loss damage or bodily injury arising out of Customer s supervision of GES Global Experience Specialists provided labour If GES Global Experience Specialists supervises labour for a fee GES Global Experience Specialists shall be liable only for actions or claims arising out of its negligent supervision If Customer elects to use unsupervised labour then Customer assumes all liability for the actions or claims that arise out of such work and shall provide GES Global Experience Specialists and show management with an indemnity incl
44. fees equal to 50 100 of the total order based upon the status of move in work performed and or Global Experience Specialists set Up costs or expenses Please refer to the individual forms for cancellation fees A minimum non refundable deposit of 525 00 will be applied toward the invoice unless there is a cancellation of your order If you have any questions regarding our payment policy please call Global Experience Specialists at 514 367 4848 or visit the Global Experience Specialists Service centre at the show Please complete the information and return payment in full with this form and your orders You may choose to pay by credit card cheque or wire transfer however we require your credit card charge authorization to be on file with Global Experience Specialists You agree to late fees of up to 1 5 per month on any balance not paid at the conclusion of the event or balance left without appropriate credit card on file For your convenience we will use this authorization to charge your credit card for any EMAIL SHOW SITE CONTACT AND PHONE NUMBER I agree in placing this order that have accepted GES Global Experience Specialists payment policy and Terms amp Conditions of Contact AUTHORIZED SIGNATURE AUTHORIZED NAME PLEASE PRINT Credit Card Charge Authorization All Information Must Be Provided Credit card number Expiry date Cardholder s Name Cardholder Sig
45. following a Measure of damages in all situations including b below will be limited by the Depreciated Value of the goods or repair costs whichever is less b The lesser of S0 30 per pound per piece 50 per piece or S1000 per occurrence GES Global Experience Specialists does not offer or sell insurance GES Global Experience Specialists is not liable and will not owe for loss or damage to your goods if the damage was not caused by GES Global Experience Specialists Global MATERIAL HANDLING FORM 5 S Advance Warehouse and Direct to Showsite ASTC October 17 18 2015 Palais des Congr s de Montr al PRICE LIST Advance Shipment to Warehouse I Direct Shipment to Exhibit Site 200 Ibs minimum per shipment 200 Ibs min per shipment Crated Materials Crated Materials Uncrated Materials Saving Rates Saving Rates Saving Rates ST ST 93 00 cwt 83 70 cwt ST ST 83 00 cwt 74 70 cwt ST ST 132 00 cwt 119 00 cwt ST OT 108 90 cwt ST OT 97 20 cwt ST OT 155 52 cwt OT OT 149 00 cwt 134 10 cwt OT OT 119 70 cwt OT OT 191 52 cwt Small shipments Small shipments lt 50 Ibs 70 00 per shipment lt 50 Ibs 60 00 per shipment Special Handling Materials Special Handling Materials Saving Rates Saving Rates ST ST ST ST ST OT ST OT How Know What Rates Use Based Show Move In Move Out This is a ST OT rate show however please read the below definitions
46. g of circuits exhibitors are not allowed to add wattage amperage e All dimmers must be three phased e The Palais Master Electrician may refuse any connection not in compliance with Palais standards e All wiring and other electrical installations motors etc must be approved by the Palais Master Electrician e All motors over 1 3 HP provided by the exhibitor must have a MAGNETIC STARTER AND MANUAL DISCONNECT SWITCH e Testing for proper voltage prior to plugging in or turning on your equipment may prevent serious damage For your protection install a surge protector on computerized equipment and machinery or an over under voltage sensa e The Palais des congr s de Montr al is not responsible for voltage fluctuations or power failures caused by temporary conditios CANCELLATIONS AND CLAIMS e No fees or penalties shall be charged by the Palais to the customer if the service is cancelled by the customer prior to the setup period e 50 of the applicable rate for the service shall be charged by the Palais to the customer if the service is cancelled by the customer during the setup period 100 of the applicable rate for the service shall be charged by the Palais to the customer if the service is cancelled by the customer after the setup period e Any claims of installation fees must be placed before the exhibition s closure GES 8 W ASTC S 2015 Annual Conference Company NAME STAND October 17 18 2015 Palais des congr s de
47. gements for pickup Make sure that someone from your company will be on site to oversee the outbound shipment of your display and product Machinery Labour and Equipment Labour and equipment for uncrating unskidding positioning leveling dismantling recrating and reskidding machinery and or equipment must be ordered separately Place yourorder for this using the In Booth Forklift and Labour Order Form If your material requires specialized rigging equipment please notify us promptly so that we can make arrangements When possible supply your own rigging equipment with shipments and pre rig your material Insurance All of your goods should be insured by your own insurance policy Although we do our best to handle your goods as our own there are many variables in shipping and handling that can affect your exhibit and products GES Global Experience Specialist has published GES Global Experience Specialists Terms amp Conditions of Contract that are in your exhibitor service manual Please read them carefully It is recommended that your goods be insured GES Limits of Liability Liability GES Global Experience Specialists is liable for loss or damage to your goods ONLY if the loss or damage was caused by GES Global Experience Specialists negligence Measure of Damage If GES Global Experience Specialists was negligent and the negligence caused either loss or damage to your goods then the measure of that damage will be determined by the
48. harge labour and material handling services not covered in your advance order We accept Visa Mastercard American Express We realize that exhibiting in a tradeshow can be complicated If you need assistance with your orders or additional information please call our offices at 514 367 4848 and ask to speak to a Customer Service Representative CSR In addition our GES Global Experience Specialists Services centre staff will be available throughout the show to assist you Thank you in advance for your valued business We look forward to serving you and wish you a most successful event Sincerely CSR Team GES Global Experience Specialists 2345 rue Lapierre e LaSalle Qu bec e H8N 1B7 Tel 514 367 4848 1 877 399 3976 Fax 514 367 5115 Customer Services montreal ges com Website gesexpo ca S L GES z SHOW INFO ASTCS 2015 Annual Conference October 17 18 2015 Palais des congr s de Montr al BOOTH EQUIPMENT Each 10 x 10 Exhibit space includes Purple and white backwall 8 high and white side rails 3 high 1 ID sign 8 x 48 black text on white background ELECTRICITY Electrical is not included with the space For all electrical needs please refer to the order form EXHIBIT HALL CARPET Exhibit hall is carpeted with a low pile industrial grade carpet you may install your own floor covering over the facility carpet or rental carpet options are available from GES DISCOUNT PRICE DEADLINE DATE In order to
49. his Agreement Customer agrees to indemnify and hold GES Global Experience Specialists harmless for any and all acts of its representatives and agents Tel 514 367 4848 1 877 399 3976 Email montreal ges com Fax 514 367 5115 including but not limited to Customer Appointed Contractors and Installation and Dismantle Companies any subtenant or other user of its space or any agents or employees engaged in business on its behalf of Customer or present at Customers invitation GES Global Experience Specialists to Customer To the extent of GES Global Experience Specialists own negligence and or willful misconduct and subject to the limitations of liability below GES Global Experience Specialists shall defend hold harmless and indemnify Customer from and against any claims lawsuits demands liability costs and expenses including reasonable attorney s fees and court costs resulting from any injury to or death of persons or damage to property other than Goods GES Global Experience Specialists assumes no liability for bodily injury resulting from Customer s presence in areas which have been marked as off limits to exhibitors and during hours and days when exhibitors are present in the facility prior to the start of and after the conclusion of their space lease with show management V No liability for consequential damages UNDER NO CIRCUMSTANCES WILL ANY PARTY BE LIABLE FOR SPECIAL INCIDENTAL CONSEQUENTIAL OR PUNITIVE DAMAGES I
50. horized Payment form All orders are governed by the GES Global Experience Specialists Payment Policy and Limits of Liability amp Responsibility as specified in this Exhibitor Kit CANCELLATION CLAUSE Items cancelled after move in begins will be charged at 50 of the original price and 100 after installation GES G 710001 CARPET Spec ialists ASTC S 2015 Annual Conference Deadline for discount price October 17 18 2015 Palais des congr s de Montr al PRICE LIST code O ees sas Total Standard Carpet os mem 160z standaracarpet osm 10x20 16ozstandaracapet gt s sos 059 no x 30 1602 standard carpet 5309 soos _ SPECIAL Custom Cut Carpet Custom cut carpet is required for all booths larger than 30 or any size different thanthe above Standard carpet or for booths configured as an island or peninsula exceptions Under Padding penewemhm _ mos mes va _ _ mms ex _ pom _ _ M ET ees _ Carpet Package Includes carpet and underpadding __ ____________ 488008 pow mm omes _ ow mms mes v 7 aos sos Colour Choice 0 0 Blue Grey Grey will be provided if no other colour choice has been made Note R101720233 5 GST Co
51. ials 5 All hazardous materials have been declared and we abide by all Federal Provincial State and Local laws Client Signature have read and agree to the Terms and Conditions of this Contract SAT signee dup Qy Accepted by Mendelssohn Commerce Name JOESMITH Title OWNER PRESIDENT Date 01 29 2014 qk Canada Border Agence des services CANADA CUSTOMS INVOICE PROTECTED B when completed Services Agency frontaliers du Canada FACTURE DES DOUANES CANADIENNES PROTEGE une fois rempli Page of de 1 Vendor name and address Vendeur nom et adresse 2 Date of direct shipment to Canada Date d exp dition directe vers le Canada Other references include purchaser s order No Autres r f rences inclure le n de commande de l acheteur 4 Consignee name and address Destinataire nom et adresse Purchaser s name and address if other than consignee Nom et adresse de l acheteur s il diff re du destinataire Country of transhipment Pays de transbordement Country of origin of goods IF SHIPMENT INCLUDES GOODS OF DIFFERENT ORIGINS en ENTER ORIGINS AGAINST ITEMS IN 12 Pays d origine des marchandises SI L EXP DITION COMPREND DES MARCHANDISES D ORIGINES DIFF RENTES PR CISEZ LEUR PROVENANCE EN 12 8 Transportation Give mode and place of direct shipment to Canada Conditions of sale and terms of payment Transport Pr cisez mode et point d exp dition directe vers le Canada i e sale
52. ices Warehousing transportation drayage unsupervised labour supervised labour and or related services Show Site The venue or place where an exposition or event takes place Supervised Labour Labour that is provided to a Customer to install or dismantle a booth or exhibit space and is supervised and or directed by GES Global Experience Specialists Unsupervised Labour Labour that is provided to a Customer to install or dismantle a booth or exhibit space and per Customer s election is not supervised and or directed by GES Global Experience Specialists Customer assumes the responsibility for the work of labour when Customer elects to use unsupervised labour Il Scope These Terms and Conditions shall be binding upon Customer GES Global Experience Specialists and their respective Agents and representatives including but not limited to Customer contracted labour such as Customer Appointed Contractors and Installation and Dismantle Companies and any other party with an interest in the Goods Each shall have the benefit of and be bound by all provisions stated herein including but not limited to time limits and limitations of liability By acceptance of services of GES Global Experience Specialists or Agents Customer and any other party with an interest in the Goods agree to these Terms and Conditions III Customer Obligations Payment for Services Customer shall be liable for all unpaid charges for services performed by GES Global Ex
53. ield 17 indicate amount If not included in field 17 indicate amount 25 Check if applicable Si compris dans le total la zone 17 pr cisez Si non compris dans le total la zone 17 pr cisez Cochez s il y a lieu i Transportation charges expenses and insurance i Transportation charges expenses and insurance i Royalty payments or subsequent proceeds are from the place of direct shipment to Canada to the place of direct shipment to Canada paid or payable by the purchaser Les frais de transport d penses et assurances Les frais de transport d penses et assurances Des redevances ou produits ont t ou seront partir du point d exp dition directe vers le Canada jusqu au point d exp dition directe vers le Canada vers s par l acheteur ii Costs for construction erection and assembly iil Amounts for commissions other than buying incurred after importation into Canada commissions Les co ts de construction d rection et Les commissions autres que celles vers es ii The purchaser has supplied goods or services d assemblage apr s importation au Canada pour l achat for use in the production of these goods L acheteur a fourni des marchandises ou des services pour la production de ces marchandises iii Export packing iii Export packing Le co t de l emballage d exportation Le co t de l emballage d exportation Dans ce formulaire toutes les expressions d signant des personnes visent la fois les hommes et l
54. il address on file within 24 hours of the close of the show Your leads will be available in multiple formats Excel CSV and TXT HANDHELD SCANNERS ExpoBadge Mobile e Lead ExpoBadge Mobile e Lead MOBILE APP Live Literature Link Delivery Setup amp Training USB Flash Drive DETAILS LEADS FORMAT The Mobile e Lead is handheld battery operated scanner that conveniently fits in your pocket The Mobile e Lead stores your leads and sends them wirelessly in real time Instant Leads technology Electronic delivers your leads to the MyExpoBadge web portal making your leads available the moment you scan the first badge The ExpoBadge Mobile e Lead is a small handheld battery operated scanner that provides a graphic display The e Lead will time and date stamp your El ctronic booth traffic Instant Leads technology delivers your leads to the MyExpoBadge web portal making your leads available the moment you scan the first badge ExpoBadge Select offers a large color display and allows the user to input custom notes Leads will be Electronic delivered electronically via the MyExpoBadge web portal at the close of the show The ExpoBadge Exceed offers free form notes lead lookup functionality on a large color touch screen display for easy navigation Instant Leads technology Electronic delivers your leads to the MyExpoBadge web portal making your leads available the moment you
55. including property damage to show management and GES The Exhibitor Appointed Contractor to be used must submit a certificate of insurance with at least the following limits Comprehensive General Liability not less than 2 000 000 with respect to injury to one person an occurrence 2 000 000 with respect to injury to more than one person an occurrence e Workers Compensation Insurance including employee liability coverage in a minimum amount not less than 1 000 000 of individual and or aggregate coverage and or statutory limitation e GES and show management must be named as additional insured Exhibit Booth Height and Configuration Exhibits must be no higher than 8 feet in the back and 4 feet on each side unless written approval is granted by ASTC The back 5 feet may be occupied up to a height of 8 feet The ceiling height of Exhibit Hall is at least 16 feet No walls partitions decorations or other obstructions may be erected that in any way interfere with the view of another exhibitor Exhibitors requesting permission for additional booth height for any type of covering over any portion of the top of their booth or for the use of any nonstandard booth display materials must submit a detailed sketch or layout showing the booth in both plan and elevation views including all dimensions to ASTC at least 90 days prior to the ASTC Annual Conference Inline booths requesting additional booth height will be assigned spa
56. lectric All electrical outlets will be installed on the floor at the draped back wall of in line and peninsula booths All island booths require labor unless all electrical outlets are installed at one location at our discretion Distribution and connection of outlets are chargeable on a time and material basis To determine if you need electrical labor please refer to the following list of services e All under carpet distribution of electrical wiring e All facility overhead distribution of electrical wiring including coaxial cable fiber optics twisted pair etc and the distribution of same from product to booth and from booth to booth e All motor and equipment hook ups requiring hard wiring connections e Installation and or repair of electrical fixtures e Installation of electrical motors and electrical apparatus to be energized Union GES will provide display union personnel to provide labor for the installation and dismantling of your exhibit Full time bona fide employees of the exhibiting companies are allowed to set their own exhibits without assistance from this union Any labor services that may be required beyond what your regular full time employees can provide must be rendered by union labor Labor can be ordered in advance by returning the labor form included in the Exhibitor Service Manual or on show site Exclusion ASTC reserves the right to refuse any applicant for exhibit space and the right to restrict or evict
57. m Others services Food amp Beverage Services Food amp Beverage order form Exhibitors 2015 pdf MANDATORY PLAN Please send your plan by email at portailclient congresmtl com Plumbing Required at all time Telecoms and Booth more than 20 x 20 Internet Plan not required for Wireless Internet NEED HELP Online Ordering Process START https portailclient congresmtl com en MY ORDER ASTC S 2015 ANNUAL CONFERENCE October 17 20 2015 Palais des congr s de Montr al Qu bec Canada Expobacdge Defining the Lead LEAD RETRIEVAL ORDER FORM DISCOUNT DEADLINE Sep 17 2015 ExpoBadge Lead Retrieval Equipment biscounr REGULAR QUANTITY TOTAL Equipment descriptions on Page 2 Handheld Scanners Battery operated scanners no electricity required Mobile Application ExpoBadge Lead Retrieval App one license 250 280 Additional Licenses 150 150 ExpoBadge Lead Retrieval App with Tablet 425 450 ExpoBadge Extras Delivery Setup and Training 125 Personalized Action Codes 100 USB Flash Drive 100 125 Federal Tax ID 20 8676699 Grand Total Company Information WEBSITE ADDRESS 1 CITY IBGGBE EMAIL ORDERS TO orders expobadge com FAX ORDERS TO FT lt MAIL ORDERS Payment Information Billing Zip Code Required ExpoBadge Inc 1150 E Stanford Court AMERICAN EXPRESS MASTERCARD visa Anaheim 92805 USA CREDIT CARD EXPIRA
58. mpany Name STAND Do not forget to include the payment form All orders are governed by the GES Global Experience Specialists Payment Policy and Limits of Liability amp Responsibility as specified in this Exhibitor Kit CANCELLATION CLAUSE Items cancelled after move in begins will be charged at 50 of the original price and 100 after installation Tel 514 367 4848 1 877 399 3976 Email montreal ges com Fax 514 367 5115 Global uic _ SPECIALTY FURNITURE LE GES MO1659 0165 01660 M01624 01620 01621 4 1 01661 01663 0130 01300 1 02223 1 MO1347 k 02222 o Z GES E SPECIALTY FURNITURE Specialists M03500 03540 7 03541 7 02030 2 AB1401 PE AB1400 lt AB1235 AB1410 zx GES SPECIALTY FURNITURE ASTC S 2015 Annual Conference Deadline date for discount price October 17 18 2015 Friday October 2 2015 Palais des congr s de Montr al INVENTORY MAY NOT BE AVAILABLE FOR ORDERS PLACED AFTER THE DEADLINE DATE PRICES FOR 1 TO 7 DAYS OF RENTAL PRICE LIST M01624 475 00 M01621 475 00 M01620 475 00 01659 335 00 M01658 335 00 MO1660 335 00 MO1661 225 00 MO1663 225 00 M01662 225 00 MO 1304 575 00 01604 3 Places Sofa O White ORed Black 57
59. n e ee e e gt om ES Zx GE S Er ACCESSORIES ASTC S 2015 Annual Conference Deadline date for discount price October 17 18 2015 Friday October 2 2015 Palais des congr s de Montr al PRICE LIST Les prix incluent la location la livraison l installation et le d montage Prices include rental delivery installation and dismantle Accessoires divers General Accessories jngaghteraturerck ______ 330 ___ 9 jmghoer ons ___ ts ossza os 15405 ___ wastebasket ws 060655 Rrafleboxblackmetal blackpanels os _ 060606 Rafie box aluminum white panets 00002 os 160005 _ _ 060656 box black metal white panes ______ os 1620005 _ 0608 12 x 12 x 12 Raffle Cube for Table 116008 162008 06328 jsgeHodereoo Hn ss 2 Posterboard3meters 000000000 1705 660005 ooo omaes sos Pr sentoirs Display units w 0621 Showcase with eyeball halogene Electricity extra 20 X 20 X 80 H 424 00 594 00 EN 0654 Showcase with light o or without a Electricity extra open on 4 sides 582 00 815 00 5 0654 A 40 X 20 X 80 H R101720233 TPS 5 GST Company Name Stand 7 Tel 514 367 4848 1 877 399 3976 Email montreal ges com Fax 514 367 5115 Do not forget to include the Aut
60. nature MASTER CARD FULL PAYMENT DUE Enclosed a cheque payable to Global Experience Specialists Your cheque must be received 2 weeks before the move in Bank wire transfer information by the Canadian banking system Tel 514 367 4848 1 877 399 3976 514 367 5115 proceed with wire transfer please use the form included This form includes all the necessary information required Email address montreal ges com Wir e Tr a nsfe r F orm 2345 Lapierre Street Lasalle QC H8N 1B7 T 514 367 4848 F 514 367 4850 gesexpo ca Please return confirmation by fax that this Wire Transfer has been sent to LINDA PATRICE Accounting Deparment GES Canada ExpoService Standard T 514 367 4848 F 514 367 4850 Ipatrice ges com Your company name Booth number Show name Amount of invoice Date of transfer Minimum Bank Charge 15 00 CA amp US 35 00 International Total amount of transfer Bank Information If you are sending If you are sending Canadian Dollars American Dollars Please include all of the following information Please include all of the following information to ensure your funds reach our bank to ensure your funds reach our bank Bank CIBC Bank Canadian Imperial Bank of Commerce Canadian Imperial Bank of Commerce Bank Address 1155 boul Ren L vesque
61. oration The word Exhibitor refers to the exhibiting organization indicated on this contract General Conduct of Exhibitors Exhibitors must confine all materials and activities to their contracted booth space All of the following practices are expressly prohibited promotion of products or services other than those manufactured or regularly distributed by Exhibitor use of strolling entertainment or activities outside of contracted booth space distribution of samples or advertising materials in any area outside of contracted booth space excessive noise that interferes with other exhibitors storage or use of flammable or explosive materials or any substance prohibited by local laws or insurance carriers Use of materials with strong odors solicitation of business by anyone other than representatives of Exhibitor and promotion of any activities that draw ASTC registrants away from the Exhibit Hall during exhibit hours Service Contractor The official Exhibit Hall services contractor is Global Experience Specialists GES If Exhibitor Appointed Contractor is employed the Exhibitor must notify ASTC and GES no later than 45 days prior to the conference with the approximate number of regular and or supervisory employees working the exhibit area during installation and dismantling The exhibitor shall provide evidence that the Exhibitor Appointed Contractor has a proper certificate of insurance with a minimum of 1 000 000 of liability coverage
62. ouse Storage of materials for up to 30 days prior to your show Delivery of Shipments to your booth by 8 00 on your first day of move in schedule permitting Some convention Centres and Hotels do not have facilities for receiving or storing freight Saves valuable set up time How to ship in Advance to the GES Global Experience Specialists Warehouse Remove all old shipping and empty storage labels Fill out and attach enclosed Advance Shipping Labels Complete the enclosed Advance Material Handling order form All shipments must have a bill of lading or delivery slip showing the number of pieces weight and type of merchandise Take the time to ensure that your display and products are packed neatly and securely Do not ship uncrated materials to the warehouse Please note that when utilizing a ground carrier other than the official carrier U S shipments will require customs clearance before delivery to the advance warehouse Clearance delays may occur How to Ship to Exhibit Site Consign all shipments c o GES Global Experience Specialists Remove all old shipping and empty storage labels Fill out and attach enclosed Direct Shipping labels All shipments must have a bill of lading or delivery slip showing the number of pieces weight and type of merchandise Take the time to ensure that your display and products are packed neatly and securely If you are shipping your carpet and or lighting trusses make sure it is loaded
63. perience Specialists or Agents Customer authorizes GES Global Experience Specialists to charge its credit card directly for services rendered on its behalf after departure by placing an order on line via fax phone or through a work order on site Credit Terms All charges are due before Services are performed unless other arrangements have been made in advance GES Global Experience Specialists has the right to require prepayment or guarantee of the charges at the time of request for Services A failure to pay timely will result in Customer having to pay in cash in advance for future services If a credit card is provided to GES Global Experience Specialists GES Global Experience Specialists is authorized to bill to such credit card any unpaid charges for services provided Customer including charges for return shipping Any charges not paid within 30 days of deliver will be subject to interest at 1 596 per month until paid IV Mutual Obligations Indemnification Customer to GES Global Experience Specialists Except to the extent of GES Global Experience Specialists s own negligence and or willful misconduct Customer shall defend hold harmless and indemnify GES Global Experience Specialists from and against any claims lawsuits demands liability costs and expenses including reasonable attorney s fees and court costs resulting from any injury to or death of persons or damage to property relating to or arising from performance under t
64. pment No Insurance GES Global Experience Specialists is not an insurance company and does not offer or provide insurance It is the obligation of Customer to ensure Goods are insured at all times Loss or theft of the Goods in storage or in transit to and from the show and or while on the show floor is the sole responsibility of Customer unless it is shown that GES Global Experience Specialists performed in a manner that constitutes gross negligence in the performance of its services for Customer Notice of loss or damage In order to have a valid claim notice of loss or damage to Goods must be given to GES Global Experience Specialists within 24 hours of occurrence or delivery of Goods whichever is later Filing of Claim Any claim for loss or damage to Goods must be in writing containing facts sufficient to identify the Goods asserting liability for alleged loss or damage and making claim for the payment of a specified or determinable amount of money Such claim must be filed with the appropriate party within the time limits specified below Damage Reports incident reports inspection reports notations of shortage or damage on freight bills or other documents do not constitute filing of a claim Claim for goods alleged to be lost stolen or damaged at the Show Site must be received in writing by GES Global Experience Specialists within sixty 60 days after the close of the show Tel 514 367 4848 1 877 399 3976 Fax 514 367 5115 Em
65. price and 100 after installation n RR n GES 3 ASTC S 2015 Annual Conference Deadline tor discount price October 17 18 2015 Friday October 2 2015 Palais des congr s de Montr al PRICE LIST Prices include rental delivery installation and dismantle Chairs and stools oon 8 os _ oss jpeeamearbak sos _ susan _ o omm Amara aos _ jmesertome bad ae metel _ EE aos osm Yreytabricigh stool with beck EE osos Counters 0614 06 Bureau Desk 250 00 350 00 EE 0650 06 40 x 20 x 40 H Showcase counter 375 00 525 00 EL EE 0651 06 40 x 20 x 40 H White counter with doors 315 00 441 00 EE 0651 CC 06 40 x 32 x 40 H White curved counter 395 00 553 00 ws Other furniture available on request R101720233 TPS 5 GST _ TOTAL Company Name Stand Tel 514 367 4848 1 877 399 3976 Email montreal ges com Fax 514 367 5115 Do not forget to include the payment form All orders are governed by the GES Global Experience Specialists Payment Policy and Limits of Liability amp Responsibility as specified in this Exhibitor Kit CANCELLATION CLAUSE Items cancelled after move in begins will be charged at 50 of the original price and 100 after installatio
66. property T in crate C attached If a plan of service is not indicated no order will be assigned until the exhibitor s representative reports to the service desk on show site Place order here Dismantle T I Instruction Ex Shipping at close of show R101720233 5 GST 1002260545 9 97 QST Company BOOTH Do not forget to include the payment form All orders are governed by the GES Global Experience Specialists Payment Policy and Limits of Liability amp Responsibility as specified in this Exhibitor Kit CANCELLATION CLAUSE Items cancelled after move in begins will be charged at 50 of the original price and 100 after installation Tel 514 367 4848 1 877 399 3976 Email montreal ges com Fax 514 367 5115 Global Experience Specialists amp 5 5 ASTC S 2015 Annual Conference October 17 18 2015 Palais des congr s de Montr al PAYMENT amp CREDIT CARD CHARGE AUTHORIZATION COMPANY NAME NAME BOOTH FAX STREET PHONE POSTAL CODE PROVINCE STATE CITY Payment for Services Global Experience Specialists requires payment in full at the time services are ordered Further GES Global Experience Specialists requires that you provide a credit card authorization with your initial order For your convenience we will use this authorization to charge your account for services which may include labour and material handling not covered by your initi
67. r activities during the show If you see something unsafe or that presents a hazard please bring it to the attention of a GES Global Experience Specialists supervisor By reporting unsafe or hazardous conditions you will help make the show safer and more enjoyable for yourself and your fellow exhibitors Below you will find a list of Loss Prevention Guidelines that we request you follow while at showsite These Guidelines will enhance the overall safety of the show and help to prevent injuries to you our employees and other exhibitors Enjoy the show and do it safely Thank you for your Cooperation Exhibitor loss prevention guidelines at showsite e Smoking is prohibited in the exhibit venue e Standing on chairs tables and other furniture is PROHIBITED The furniture is not designed to support your standing weight Please use a ladder or ask GES Global Experience Specialists personnel for assistance e Forklifts and pallet jacks are to be used by authorized GES Global Experience Specialists personnel only Please do not operate this equipment Ask for help e Be aware of the forklifts moving throughout the aisles and docks Please stay clear of them especially when they are carrying a crate or a load e Never run in the exhibit hall Please walk Watch your step in the aisles and stay away from the loading docks e Electrical wires and cords can be hazardous if frayed or stretched over a walkway Please check all cords for damage Notify the elec
68. rate card ASTC requires advertisers to prepay with insertion order Copy of issue will be sent to advertising agency or advertiser immediately after publication Invoices will be generated for each ad per contract frequency Payment must be received prior to the ad being printed The publisher reserves the right to require full payment in advance for organizations with a poor credit history ASTC provides one issue per each insertion to contract contact ASTC does not provide tear sheets A 15 agency discount per ad and per advertising organization is applicable only when given agency submits two 2 or more insertion contracts from nonaffiliated advertising organizations per rate card Agency discounts are not applicable to agencies representing a single organization or to in house agencies Agencies do not qualify for a double discount on final programs or with other advertising promotions in other ASTC publications Thus when agency discount is applied no other discount will be applicable above and beyond initial agency discount Cancellations No advertisement cancellations or changes in insertion orders will be accepted after the space reservation closing dates Cancellations must be received in writing prior to the space closing date Any advertiser canceling advertisements after the closing date must pay the full space charge Advertisers who fail to comply with frequency contracts will be responsible for full fee at shorter
69. receive discount rates listed on the price sheet we must receive your order and payment by Friday October 2 2015 SHOW SCHEDULE EXHIBITOR MOVE IN GES SERVICE DESK Friday October 16 8 00 AM 5 00 PM Friday October 16 8 00 AM 5 00 PM Saturday October 17 8 00 AM 10 00 AM Sunday October 18 8 00 AM 8 00 PM EXHIBIT HOURS EXHIBITOR MOVE OUT Saturday October 17 9 30 AM 5 00 PM Sunday October 18 6 00 PM 10 00 PM Sunday October 18 9 00 AM 6 00 PM SHIPPING INFORMATION Please review this section of the Exhibitor Kit thoroughly for the proper shipping address to the facility all information relating to advance freight storage and materials handling of your goods during the move in and move out process OFFICIAL DECORATOR AND TRANSPORT DOMESTIC COMPANY OFFICIAL CARRIER NIL amp CUSTOMS BROKER GES CANADA Mendelssohn Commerce Event Logistics 2345 Lapierre Street 276 Saint Jacques St suite 818 Lasalle QC H8N 7 Montr al QC 2 264 Tel 514 367 4848 Phone 514 987 2700 ADVANCE WAREHOUSE SHOW SITE LOADING DOCK YRC REIMER Palais des congres de Montr al 1725 Chemin St Francois 163 St Antoine W St Dorval QC Canada H9T 251 Montr al QC Canada H2Z 1H2 Tel 514 367 4848 1 877 399 3976 Fax 514 367 5115 montreal ges com ASTC EXHIBITOR amp SPONSOR Rules amp Regulations ASTC as used herein refers to the Association of Science Technology Centers Incorporated a Maryland nonprofit corp
70. s permitted only when the product being served is purchased from the exclusive in house concessionaire Liability and Insurance Exhibitor agrees to assume all liability for loss or damage of any property of Exhibitor which Exhibitor may suffer during installation or removal or during the Annual Conference and Exhibit Hall if by reason of burglary fire accident or any destructive cause Exhibitor also expressly agrees to indemnify and hold harmless the Association of Science Technology Centers Incorporated GES Company Convention Center and all officers employees and agents of ASTC from any and all claims liabilities losses damages and expenses that may ensue from accidents injuries fire theft or any other cause Exhibitor shall at its own expense secure and maintain throughout the period of the Annual Conference and Exhibit Hall inclusive of move in and move out days commercial liability insurance Upon request Exhibitor shall provide ASTC with an insurance certificate naming ASTC as an Additional Insured under Exhibitor s general liability insurance policy Although security guards will be provided no guarantee of security is implied Exhibitor retains sole responsibility for its own exhibit materials In the event the Exhibit Hall is canceled the liability of ASTC shall be limited to the money paid by Exhibitor as exhibit booth rental less a proportionate share of all expenses incurred by ASTC as related to the Exhibit Hall E
71. scan the first badge DETAILS LEADS FORMAT ExpoBadge Lead Retrieval App is lead retrieval made smart Scan qualify and survey attendees at events using smart phones or tablets compatible with most Apple and Android devices Works with or without an active internet connection or data plan internet Electronic connectivity required for some features Depending on the type of barcode you may either scan or manually enter ID number For show specific information please call ExpoBadge DETAILS Deliver and make available all your literature digitally Target your marketing leverage your collateral investment and Go Green by uploading your promotional material onto the Live Literature Link You may post up to 10 different pdfs For further details click on the link http expobadge com expobadge LLL pdf ExpoBadge staff will deliver your order to your booth set up the devices and train all exhibit booth personnel There is no charge for pick up at ExpoBadge lead retrieval service desk Not compatible with Lead Print options Portable USB ver 2 0 memory device Leads will be downloaded to your Flash Drive upon return of equipment at the end of the show ASTC S 2015 ANNUAL CONFERENCE October 17 20 2015 ExpoBadge Palais des congr s de Montr al Defining the Lead Qu bec Canada STANDARD ACTION CODES ExpoBadge offers each exhibitor a complimentary list of standard qualifiers ADD TO MAILING LI
72. space reservation deadline will not be published for that issue Verbal or electronic mail orders without contracts are not acceptable Artwork must arrive by specified art closing dates Previous artwork will be repeated if new artwork is not received by the closing date Artwork should be high resolution 300 dpi PDF Artwork must be submitted to ASTC s Dropbox site Place the artwork in the folder relevant to the program that you want the ad to run in ASTC cannot guarantee accurate color reproduction if a SWOP standard proof is not supplied ASTC or their contracted printers will not edit design or alter any advertiser submitted ad Ads must be resubmitted if advertisers wish to have an ad altered in any manner The word advertisement will be placed with copy which in the publisher s opinion resembles editorial matter Publisher reserves the right to determine ad placement although every effort will be made to fulfill ad placement requests No conditions printed or otherwise appearing on the space order billing instructions or copy instructions that conflict with the publisher s stated policy will be binding on the publisher Advertisers and agencies assume liability for content of advertisements and assume responsibility for any claims therefore made against the publisher Payment Billing Rates quoted are per insertion Rates are net Advertisers under contract will be rate protected as per the terms of the contract and
73. stomer Services at 514 367 4848 or 1 877 399 3976 Global Specialists Please complete and return by e mail or fax Phone orders are not accepted Sample plan to be provided Your booth no __ SPECIAL REQUIREMENTS OR BOOTH OF 20 x 20 ft 6 10 x 6 10 m AND LARGER e f a plan is not included the service will be placed at the discretion of the Palais Master Electrician ex 10 x 10 ft 3 05 x 3 05 e Indicate your booth dimensions plan required for 20 x 20 ft 6 10 x 6 10 m and larger e Indicate electrical outlet positioning e Indicate adjacent booth or aisle Adjacent Adjacent booth or booth or Scale 1 square 2 ft Please indicate if a different scale is used 1 square TERMS AND CONDITIONS e All electrical outlets will be placed at the discretion of the Palais Master Electrician if no information is included with the initial order If a special positioning is required or for any booth of 20 x 20 ft 6 10 x 6 10 m and larger you must provide a final positioning plan of electrical outlets or the drawing above in order to benefit from the anticipated price e Prices quoted are in effect for the duration of the event days maximum Other services are available prices upon request e An outlet cannot be shared with another booth or exhibit Power rented by the exhibitor or by a supplier on behalf of an exhibitor or by any customer is for the use of the
74. trical service company if you need assistance repairing or removing a damaged cord Do not overload outlets or plugs e Please keep fire exits clear Report any fires immediately or pull the nearest fire alarm e f you spill something or notice a spill clean it up or report it immediately Please do not walk away from a spill e Use good housekeeping Dispose of waste properly and keep materials stacked securely e Keep aisles free and clear of any and all debris e Protect your valuables while on the show floor Please keep all expensive or valuable items secured Unattended items in booths are easy theft targets e Notify a GES Global Experience Specialists representative of any safety issues or concerns OD STOP THINK SAFETY Palais des congr s qeMontr al E Commerce Portal ASTC 2015 Annual Conference 17199 From 2015 10 17 to 2015 10 18 TAKE ADVANTAGE OF OUR COMPETITIVE PRICES ONLINE Anticipated price until October 5 2015 Order your services online Regular price from October 6 2015 till October 15 2015 Order your services online Set up price October 16 2015 Order your services on site at the Service Desk EXHIBITOR SERVICES Online 098 Plumbing Telecoms and Internet Cleaning Please specify the date s required Sign Installation 50 Ibs 22 65 kg and less only Sign Structure Hanging More than 50 1 5 22 65 kg Please contact the technical advisor denis picher congresmtl co
75. uding defense costs for any claims that result from Customers supervision or failure to supervise assigned labour Global Experience Specialists SS Empty Storage GES Global Experience Specialists assumes no liability for loss or damage to Goods or crates or the contents therein while containers are in storage It is the Customer s sole responsibility to affix the appropriate labels available at the GES Global Experience Specialists Service Desk for empty container storage Damage that is the direct result of GES Global Experience Specialists s negligence shall be subject to the limitations of liability set forth in this document Forced Freight GES Global Experience Specialists shall not be liable for Goods not picked up by Customer s chosen carrier by the show deadline It is the Customer s responsibility to complete accurate paperwork for shipping and ensure its Goods are appropriately labeled Customer acknowledges that it is a lessee of space and as such has an obligation to remove its Goods on or before the targeted time If Goods remain on the floor after this point GES Global Experience Specialists has the right to remove them in order to restore the premises to its original condition for show management pursuant to the venue s lease with show management In such cases GES Global Experience Specialists is authorized to proceed in the manner chosen Customer on the Order for Material Handling

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