Florida Restaurant & Lodging Show October 6
Contents
1. exhibitorservices xpertexpo com 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 26 xpert Florida Restaurant amp Lodging Show October 6 8 2015 STANDARD FURNITURE Discount Price Deadline 9 21 2015 Company Name Booth Number Contact Person E Mail Standard Furniture Seating Side Chair Barstool Round Tables 36 x 30 High Conference Table 36 x 40 High Cocktail Table 30 Tables 4 x 2 x 30 High Table 6 x 2 x 30 High Table 8 x 2 x 30 High Table 40 Tables 4 x 2 x 40 High Table 6 x 2 x 40 High Table 8 x 2 x 40 High Table Draped Riser white only Table skirting Skirting Colors Black un skirted un skirted un skirted un skirted un skirted un skirted 4 Oe Blue O Quantity Quantity Burgundy If choosing more than one color please note specifics 30 Table Skirt 3 sides ONLY on 6 or 8 40 Table Skirt 3 sides ONLY on 6 or 8 30 Table Skirt 4t side coverage for 6 or 8 40 Table Skirt 4 side coverage for 6 or 8 O Gold Quantity Discount Price 60 50 106 70 Discount Price 207 90 229 90 69 30 91 30 113 30 79 20 104 50 129 80 61 60 Green O Red Discount Price2. Contact Person E Mail Forklift Labor Forklift labor usually includes a forklift and operator however determining a crew size is at the discretion of the official service contractor and may require an additional laborer at the labor rates outlined on the Booth Labor page Exhibitors ordering forklift to assemble displays or for uncrating un skidding positioning and re skidding equipment or machinery will need to estimate their needs below Starting time is guaranteed only in those instances where labor is requested for the start of the work day i e 8 00 a m Exhibitor must check in at the Xpert Service Desk to pick up forklift crew ordered and check out at the Xpert Service Desk upon completion of work 5 000 Ib maximum capacity Larger forklift and crane service is available by advance request additional pricing to be determined FORKLIFT RATES Straight time 160 65 Overtime 239 50 Straight Time 8 00 a m to 4 30 p m Monday through Friday Overtime Before 8 00 a m and after 4 30 p m Monday through Friday and all hours on Saturday Sunday and observed union holidays where applicable Orders placed on show site Add 30 to hourly rates All rates are charged at a one hour minimum per crew 30 minute increments after the first hour Date amp Time of Forklifts Total Hours Hourly Rate Total Cost Install Dismantle Total Estimated Costs o Description of Work to be performed Describe lar
3. Total Costs 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com 24 t Florida Restaurant amp Lodging Show nD Q f October 6 8 2015 ACCESSIBLE STORAGE DURING SHOW Exhibitor must sign up for accessible storage at the Xpert Service Desk on site Accessible storage is unsecured Set Up Fee There is a one time set up fee of 105 00 Storage Fee Based upon square footage required for storage Up to 32 square feet 105 00 per day 32 to 64 square feet 155 00 per day 64 to 96 square feet 205 00 per day 96 to 128 square feet 255 00 per day 128 to 160 square feet 305 00 per day Labor Each time you access your materials you will be charged a minimum of one half hour of labor according to the hourly rates indicated on the booth labor form 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com 25 WT rT Florida Restaurant amp Lodging Show A D e October 6 8 2015 E XPOSITION SERVICES FURNITURE amp ACCESSORIES Side Chair 36 x 30 High Conference Table Chrome Bag Stand Chrome Sign Stand Literature Rack Tripod Easel j Raffle Drum 4 x 8 Display Board 8 Upright Pole amp Base 6 10 Crossbar wt Tables with Skirting Stanchion includes 7 retractable cord Wastebasket 2 x8 Gridwall
4. 702 248 8002 exhibitorservices xpertexpo com 30 xpert Florida Restaurant amp Lodging Show October 6 8 2015 BOOTH RENTAL Discount Price Deadline 9 21 2015 Package A e header sign not backlit Package B e header sign not backlit Package C e header sign not backlit Package D e header sign not backlit Package E e header sign not backlit e 1 custom curved counter Package F e header sign not backlit Package G e header sign not backlit e 4 barstools Package H e header sign not backlit e 4 barstools Discount Price Standard Price Extended Price 1479 50 1923 35 e standard color carpet 3 arm lights electrical labor amp power not included 2013 00 2616 90 e standard color carpet 3 arm lights electrical labor amp power not included 2249 50 2924 35 e standard color carpet 6 arm lights electrical labor amp power not included 2812 70 3656 51 e standard color carpet 6 arm lights electrical labor amp power not included 3569 50 4640 35 e standard color carpet 5 arm lights electrical labor amp power not included 5 1 meter shelves 3465 00 4504 50 e standard color carpet 4 arm lights power not included 6 1 meter shelves 3569 50 4640 35 e standard color carpet 8 arm lights power not included 4 1 meter counters 4339 50 5641 35 e standard color carpet 8 arm lights power not included 4 1 meter c
5. FL 32819 Company Name Booth Number Piece of R RUSH REFRIGERATED er teess A REFRIGERATED Florida Restaurant amp Lodging Show To Xpert Exposition Services Florida Restaurant and Lodging Show c o Orange County Convention Center 9800 International Drive West Hall B Orlando FL 32819 Company Name Booth Number Piece of R RUSH REFRIGERATED 16 rT Florida Restaurant amp Lodging Show RU Q October 6 8 2015 MATERIAL HANDLING POLICY Weight Tickets In the event that no weight is indicated on the delivery documents presented Xpert shall estimate the weight and charges shall be based upon the estimates The estimated weight shall be final and binding if actual scale weight figures are not submitted prior to the close of the show All shipments received at the warehouse and show site are subject to re weigh Overtime Charges An overtime surcharge per cwt for each occurrence will apply if e Shipments are received on overtime e Advance shipment to the warehouse is received during straight time hours but due to scheduling conflicts beyond Xpert s control is moved into show site on overtime Shipment is moved into or out of show site on overtime due to scheduling conflicts beyond Xpert s control Overtime is e Monday through Friday before to 8 00 a m and after 4 30 p m All day Saturday Sunday and observed union holidays Inbound Shipment s Consistent
6. appointed person or employee For your convenience a Booth Cleaning Porter Service order form has been included in this service manual rT Florida Restaurant amp Lodging Show nD Q October 6 8 2015 FIRE amp SAFETY FIRE AND SAFETY REGULATIONS NOTICE SMOKING IS PROHIBITED IN EXHIBIT AREAS DURING MOVE IN AND MOVE OUT DUE TO THE ACCUMULATION OF COMBUSTIBLE MATERIALS 1 ALL MATERIALS USED IN CONSTRUCTION AND DECORATION OF AN EXHIBIT MUST BE CERTIFIED AS FLAME RETARDANT Fabrics must be certified as flame retardant or a sample must be available for testing Materials that cannot be treated to meet requirements may not be used A flame proofing certificate should be available for inspection 2 ALL EXITS AND AISLES MUST BE KEPT CLEAR AND UNOBSTRUCTED No furniture signs easels chairs or displays may protrude into aisles 3 DESIGNATED NO FREIGHT AISLES MUST BE MAINTAINED CLEAR OF CRATES AND EXHIBIT MATERIALS DURING MOVE IN AND MOVE OUT These aisles are required for emergency access throughout the hall and to expedite freight and empty crate moving 4 ALL FIRE HOSE RACKS FIRE EXTINGUISHERS AND EMERGENCY EXITS MUST BE VISIBLE AND ACCESSIBLE AT ALL TIMES This includes fire protection equipment located within exhibits Exits and exit signs must not be covered by drapes or obscured from view by exhibit components 5 VEHICLES ON DISPLAY MUST HAVE FUEL FILLER CAPS LOCKED OR SEALED TO PREVENT ESCAPE OF VAPORS AND TO AVO
7. O Furniture amp Carpet O Material Handling O Booth Cleaning amp Porter Service O Booth Labor O Other Payment type O MasterCard Lisa Diners L American Express L Check Account Number Exp Date Security Code ooo ES E CARDHOLDER NAME PLEASE PRINT BILLING ADDRESS CITY STATE ZIP COUNTRY AUTHORIZED SIGNATURE AUTHORIZED NAME please print DATE 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com xpert Florida Restaurant amp Lodging Show October 6 8 2015 SHIPPING ADDRESSES Advance Shipments to Warehouse To Exhibiting Company and booth number For Florida Restaurant and Lodging Show UPS Freight c o Tradeshow Technologies 950 Gills Drive Orlando FL 32824 Advance shipments are accepted from 9 4 2015 through 9 28 2015 Direct Shipments to Show Site To Exhibiting Company and booth number For Xpert Exposition Services Florida Restaurant and Lodging Show c o Orange County Convention Center 9800 International Drive West Hall B Orlando FL 32819 First day direct shipments will be accepted is 10 3 2015 Any shipment arriving prior to 10 3 2015 may not be accepted and is subject to additional handling fees 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com ADVANCE Lae SHIPMENT EVENT SERVICE AND S
8. SERVICES or its subcontractors more than 60 days after the date of incident 8 XPERT EXPOSITION SERVICES and its subcontractors shall not be liable to any extent whatsoever for any indirect special incidental or consequential damages which may include but are not limited to any actual potential or assumed loss of profits or revenues loss of use of equipment or products or any collateral costs that may result from any loss or damage to Exhibitor s materials or any injury to Exhibitor s personnel which may make it impossible or impractical for Exhibitor to exhibit its materials 9 The Exhibitor agrees in connection with the receipt handling temporary storage and reloading of its freight that XPERT EXPOSITION SERVICES and its subcontractors will provide these services as Exhibitor s agent and not as bailee or shipper If any employees of XPERT EXPOSITION SERVICES or its subcontractors sign a delivery receipt bill of lading or other document the parties agree that XPERT EXPOSITION SERVICES or its subcontractor will do so as the Exhibitor s agent and the Exhibitor accepts the responsibility thereof 10 XPERT EXPOSITION SERVICES and its subcontractors shall not be liable for shipments received without receipts freight bills or specified unit counts on receipts or freights bills Such shipments will be delivered to booth without guarantee of piece count or condition 11 Empty container labels will be available at the XPERT EXPOSITIO
9. Total Costs sd Please note By utilizing this form exhibitors acknowledge that they have read and agree to comply with the terms of the Payment Options amp Policy and Terms and Conditions statements contained herein 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com 33 Florida Restaurant amp Lodging Show RU Q October 6 8 2015 ORLANDO UNION GUIDELINES Union laborers are responsible for floor layout carpet drapes rental furniture decorating rental items masking aisle signs hanging special signs and aisle carpeting unloading and reloading freight delivery of material to the exhibit booth installation and dismantling of booths and rigging Individual exhibitors who wish to install and dismantle their own booths can do so if they use company personnel do not attempt to bring in pick up labor comply with local and state fire safety and insurance regulations and rules set by Exposition Management Booth Cleaning Porter Service Xpert Exposition Services has been selected by Show Management to serve as your official contractor for this show In that respect Xpert has jurisdiction over all booth cleaning and porter service Exhibitors and or Exhibitor Appointed Contractors EACs are NOT PERMITTED to have vacuum cleaners or any floor cleaning equipment on the show floor unless it is the property of Xpert and is operated by a Xpert
10. agree to comply with the terms of the Payment Options amp Policy and Terms and Conditions statements contained herein 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com 32 rT Florida Restaurant amp Lodging Show nD Q October 6 8 2015 CUSTOM SIGNAGE Discount Price Deadline 9 21 2015 Company Name Booth Number Contact Person E Mail Signage Quantity Discount Price Standard Price Extended Price 8 x11 50 00 65 00 T x 44 65 00 85 00 14 x 22 65 00 85 00 22 x 28 85 00 110 00 28 x 44 170 00 220 00 38 x 84 w base single sided 445 00 575 00 Prices are based on one color copy on white background Signs will be digitally printed or in vinyl applied to Show Card or Foam Core depending upon size The method used is at the discretion of Xpert Exposition Services Indicate Sign Copy Here print or type Choose layout O Horizontal O Vertical OPTIONS Quantity Discount Price Standard Price Extended Price Easel back per sign 9 00 11 70 Add your company s logo image Artwork must be supplied by customer If work has to be done by Xpert i e scanning of artwork there will be additional charges added Please send all logos and or artwork as well as any questions or quote requests to graphics xpertexpo com Sub Total Add 8 1 Tax
11. arriving prior to date f oe will be charged an additional 30 per cwt First Piece 36 75 _____ Additional Pieces 12 75 Shipments Returned to Warehouse Shipments returned to the warehouse at close of the show will be charged an additional 50 per cwt 1 000 Ib minimum Shipments not picked up from the warehouse within 72 hours will be charged for storage 5 000 Ib maximum capacity Larger forklift and crane service is available by advance request call for pricing Overtime Cost Estimate Material Handling Estimated Additional Charges So Total Estimated Material Handling 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com xpert Florida Restaurant amp Lodging Show October 6 8 2015 CART LOAD SERVICE Caddie Cart Load Service is a feature offered for Privately Operated Vehicles POVs only POVs are limited to cars station wagons vans and pickup trucks For a flat rate of 85 00 per round trip workers equipped with a flat cart will assist those exhibitors with unloading and reloading of their materials One round trip cartload equals one inbound cart load from the unloading area to your booth and one outbound cart load from your booth to the loading area Two round trips maximum per exhibiting company Shipments larger than two cartloads are not eligible for cartload
12. at www xpertexpo com Click on Xpert Online Ordering If you are not the main contact provided for the exhibiting booth Register Now please click on You will be required to supply both your company name and zip code to gain access and start placing orders Shop Now Once you have located your company and set up your contact information click on in the My Events column next to the event you would like to place an order for Your shopping cart can be viewed by clicking m s in your ca of the screen at any time during the ordering process in the upper right hand side Helpful Hints If you would like to remove an item from your shopping cart click the nsir Special instruction can be added to clarify your order by clicking 82 S ynder any items ordered Change color of carpet drape or skirt or any required selections during ordering click on Ea Attributes and proceed with changes After your order has been processed you will have ability to attach any floor plans set up instructions or notes you feel necessary under Available Options for your order 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com Florida Restaurant amp Lodging Show nD gt rT October 6 8 2015 PAYMENT OPTIONS amp POLICY Payment Options Please note we require a valid Credit Card on file regardless of yo
13. cord ____ 80 30 104 39 Tripod Easel S 40 70 52 91 8 Upright Pole amp Base ee 28 60 37 18 6 10 Crossbar ee 28 60 37 18 Wastebasket 20 90 27 17 BOOTH DRAPE Drape Color Black Blue Burgundy Gold Green Red Silver Teal White Quantity Discount Price Standard Price Extended Price 8 high drape backdrop per linear foot 16 50 21 45 3 high drape side rail per linear foot 13 20 17 16 End Cap 49 50 64 35 Total Costs s Please note By utilizing this form exhibitors acknowledge that they have read and agree to comply with the terms of the Payment Options amp Policy and Terms and Conditions statements contained herein 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com 28 xpert Florida Restaurant amp Lodging Show October 6 8 2015 BOOTH CARPET Discount Price Deadline 9 21 2015 Company Name Booth Number Contact Person E Mail Standard Carpet Carpet Colors O Black O Blue O Burgundy O Gray O Red UO Teal Quantity Discount Price Standard Price Extended Price 10 x 10 158 40 205 92 10 x 20 316 80 411 84 10 x 30 475 20 617 76 10 x 40 633 60 823
14. routing at the exhibitors expense No liability will be assumed as a result of such re routing or handling ALL CHARGES ARE THE RESPONSIBILITY OF THE EXHIBITING COMPANY FOR WHOM MATERIALS HAVE BEEN RECEIVED AND HANDLED XPERT RESERVES THE RIGHT TO SHIP MATERIALS IF CARRIERS DO NOT CHECK IN BY THE APPOINTED DATE AND TIME XPERT CAN NOT GUARANTEE PICK UP TIMES FOR EXHIBITOR APPOINTED CARRIERS ALL SHIPMENTS ARE MOVED OUT OF THE EXHIBIT HALL AT XPERT S DISCRETION 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com 17 rT Florida Restaurant amp Lodging Show RU Q October 6 8 2015 MATERIAL HANDLING HINTS The information below summarizes the most commonly asked questions regarding freight material handling often referred to as drayage This can be the most costly budget item for exhibitors We will try to explain what drayage is and how rates are established which may help you save money and avoid unnecessary surcharges What is Material Handling Drayage The term drayage is the moving of exhibit materials from one location to another Whether you ship to the advance warehouse or directly to show site your materials still need to get to your booth location Drayage services include the accepting of your material either at the warehouse or at show site delivery to your booth storage of empty containers during the show returning empt
15. with trade show industry practices there may be a lapse of time between the delivery of shipment s to the booth and the arrival of exhibitor or his her representative During this time the materials will be left unattended Xpert Exposition Services will not be responsible or liable for any loss damage theft or disappearance of exhibitors material after it has been delivered to the exhibitor s booth Xpert Exposition Services recommends hiring security services from the facility or Show Management Outbound Shipment s Consistent with trade show industry practices there may be a lapse of time between the completion of packing and actual pick up of materials from the booths for loading onto a carrier During this time the materials will be left unattended Xpert Exposition Services will not be responsible or liable for any loss damage theft or disappearance of exhibitor s material between the time it is packed and when it is picked up and loaded Xpert highly recommends hiring security services from facility or Show Management All Material Handling Agreements submitted to Xpert by the exhibitor will be checked at the time of pick up from the booth and corrections will be made where discrepancies exist between the quantities of items on the form submitted to Xpert and the actual count of such items in the booth at the time of pick up Material Handling Forms covering outgoing shipments that are furnished to Xpert by exhibitors will b
16. 42 90 53 90 42 90 53 90 Total Costs E a Standard Price 78 65 138 71 Standard Price 270 27 298 87 90 09 118 69 147 29 102 96 135 85 168 74 80 08 Silver Teal Standard Price 55 77 70 07 55 77 70 07 o Extended Price Extended Price N NN NQ N fF White Extended Price Please note By utilizing this form exhibitors acknowledge that they have read and agree to comply with the terms of the Payment Options amp Policy and Terms and Conditions statements contained herein 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com 27 rT Florida Restaurant amp Lodging Show nD Q October 6 8 2015 FURNITURE ACCESSORIES Discount Price Deadline 9 21 2015 Company Name Booth Number Contact Person E Mail Furniture Accessories Quantity Discount Price Standard Price Extended Price Chrome Bag Stand SS 104 50 135 85 22 x 28 Chrome Sign Stand o o 97 90 127 27 4 x 8 Display Board Pe 180 40 234 52 4 x 8 Peg Board _ 180 40 234 52 2 x 8 Grid Wall ee 95 70 124 41 Grid Wall Feet set of two ee 25 00 25 00 Garment Rack Le 108 90 141 57 Literature Stand S O 107 80 140 14 Raffle Drum S 102 30 132 99 Stanchion includes 7 retractable
17. 68 10 x 50 792 00 1029 60 Custom Cut Carpet Carpet Colors O Black O Blue O Burgundy O Gray O Red UO Teal Discount Standard Extended Booth Size Sq Ft Price Price Price Per Sq Ft minimum 100 ft X X 2 64 or 3 43 Plush Carpet Carpet Colors O Black O Blue O Burgundy O Gray O Red OUOTeal JU White Booth Size Sq Ft Discount Price Standard Price Extended Price Per Sq Ft minimum 100 ft X X 3 63 or 4 72 Accessories Padding 1 2 inch foam Size Sq Ft Discount Price Standard Price Extended Price Per Sq Ft minimum 100 ft X X 1 54 or 2 00 Double Padding 1 inch foam Per Sq Ft minimum 100 ft X X 3 03 or 3 93 Visqueen 3 mil Per Sq Ft minimum 100 ft X X 1 05 or 1 36 Total Costs sooo Please note By utilizing this form exhibitors acknowledge that they have read and agree to comply with the terms of the Payment Options amp Policy and Terms and Conditions statements contained herein 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com 29 WT Florida Restaurant amp Lodging Show October 6 8 2015 EXPOSITION SERVICES BOOTH RENTAL Company Name Booth Number Contact Person E Mail PACKAGE C PACKAGE B PACKAGE E PACKAGE H ACCESSORIES ARM LIGHT 1M COUNTER CURVED COUNTER 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F
18. CUBE TAP ADAPTERS ARE PROHIBITED UNIFORM FIRE CODE 85 107 MULTI PLUG ADAPTERS MUST BE UL APPROVED AND HAVE BUILT IN OVERLOAD PROTECTION Connectors must not be used to exceed their listed ampere rating 11 ELECTRICAL WORK UNDER CARPETS MUST BE DONE OR SUPERVISED BY THE OFFICIAL CONTRACTOR S ELECTRICIANS All wiring on the floor must be Type SO cord insulated to qualify for extra hard usage must be No 12AWG or larger and must be protected against injury All temporary wiring must be accessible and free from debris and storage materials Hard backed booths must be at least 9 inches from rear booth lines and 18 inches between hard walls 12 NO STORAGE OF ANY KIND IS ALLOWED BEHIND BOOTHS OR NEAR ELECTRICAL SERVICE Materials necessary to the exhibit must be stored within the exhibit Electrical cords and connectors must be accessible and shall not be covered Areas enclosed by solid walls and ceilings must be provided with approved smoke detectors 13 ALL EMPTY CARTONS OR CRATES MUST BE LABELED AND REMOVED FOR STORAGE OR THEY WILL BE REMOVED AS TRASH Crates or raw flammable materials are not to be used as exhibit supports 14 MATERIALS FOR HANDOUTS MUST BE LIMITED TO A ONE DAY SUPPLY AND MUST BE STORED NEATLY WITHIN THE BOOTH Violators will be notified and if not removed by show opening show decorator will remove and store at EXHIBITOR S EXPENSE All storage must be kept clear of electric cables or junction boxes 15 FLAMMABLE
19. Company Name Booth Number 7 Booth Number Piece of _ Piece of RUSH RUSH EXHIBIT MATERIAL EXHIBIT MATERIAL DIRECT pe rt DIRECT pert SHIPMENT M SHIPMENT M From From To Xpert Exposition Services To Xpert Exposition Services c o Orange County Convention Center c o Orange County Convention Center 9800 International Drive West Hall B 9800 International Drive West Hall B Orlando FL 32819 Orlando FL 32819 Company Name Company Name Booth Number _ Booth Number Piece of Piece of RUSH RUSH EXHIBIT MATERIAL EXHIBIT MATERIAL 9 r XHIBIT THE PERT EXPOSITION SERVICES FREIGHT SOLUTIONS EFS knows tradeshow shipping and our 21st century approach allows you to tailor a shipping plan that meets your specific needs to between and from any shows Anytime and anywhere TO SHOWS e Full coverage of North America pickups anywhere e Special needs Liftgate Residential pick up Need an appointment Just ask e n transit tracking assurance of on time delivery e Preferred carrier status your shipment is in your booth before you are BETWEEN SHOWS e All in caravan rates include freight cost fuel storage and show site delivery e We store at our destination centers so you avoid advance warehouse costs e No added wait time charges at delivery FROM SHOWS e EFS representatives will be at the exhibitor service desk at all shows e Ship prepaid or collect to a customer at the same low show rate
20. ER EMPLOYERS LIABILITY E L EACH ACCIDENT 1 000 000 E L DISEASE EA EMPLOYEE 1 000 000 E L DISEASE POLICY LIMIT 1 000 000 D OTHER DESCRIPTION OF OPERATIONS LOCATIONS MVEHICLES EXCLUSIONS ADDED BY ENDORSEMENT SPECIAL PROVISIONS Xpert Exposition Services Official Service Provider is hereby named as additional insured except for Workers Compensation Xpert Exposition Services and or the consignor are included as Lass Payee The insurance provided for the benefit of Xpert Exposition Services shall be primary insurance as respects any claim loss or liability arising out of the Named Insured s operations for which the Named Insured is liable Any other insurance maintained by Xpert shall be excess and non contributory CERTIFICATE HOLDER X ADDITIONAL INSURED INSURER LETTER X CANCELLATION Xpert Exposition Services 3455 W Sunset Rd Suite L Las Vegas NV 89118 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER ITS AGENTS OF REPRESENTATIONS AUTHORIZED REPRESENTATIVE John Smith CIC John Smith CIC 22 rT Florida Restaurant amp Lodging Show nO Q October 6 8 2015 FORKLIFT LABOR Discount Price Deadline 9 21 2015 Company Name Booth Number
21. Florida Restaurant amp Lodging Show RU gt rT October 6 8 2015 WELCOME LETTER DEAR EXHIBITOR We are pleased to have been selected by Show Management as your Official Service Contractor to assist you in making sure your show participation is successful For online ordering go to https xpert boomerecommerce com This exhibitor kit contains IMPORTANT information and order forms on the wide variety of services we offer please review this kit carefully If we are to serve you efficiently it is most important that you fill out these forms and return them to us promptly DISCOUNTS on many decorating items and services can be realized if your orders are placed by the discount deadline dates Please see order forms for applicable deadline dates XPERT EXPOSITION SERVICES requires payment in full at the time services are ordered Purchase Orders are not considered advance payment You can make payment by check wire transfer or credit cards we accept Visa MasterCard Diners and American Express A credit card authorization form is enclosed for your convenience This will be used to charge labor and material handling services not covered in your advance order All materials are on a rental basis and remain the property of XPERT EXPOSITION SERVICES We realize that exhibiting in a convention can be a complicated and sometimes daunting task It is our mission to provide you with a seamless planning process a supporting infrast
22. G PARKING and dock area y __ edwejo 13 Florida Restaurant amp Lodging Show nD Q f October 6 8 2015 REFRIGERATED FREEZER STORAGE Reservation Guarantee Deadline 9 21 2015 Company Name Booth Number Contact Person E Mail Information e Refrigerated Frozen shipments accepted at facility Saturday October 3 8 00am 2 30pm Sunday October 4 8 00am 2 30pm Monday October 5 8 00am 2 30pm NO STORAGE WILL BE ACCEPTED AT THE ADVANCE WAREHOUSE All containers must be labeled Refrigerated Frozen Booth numbers and company name must also be on each container For your convenience labels are available on page XXX e Exhibitors are not permitted direct access to the cold storage area A work order must be placed with Xpert Exposition Cold Storage Rates 625 00 per exhibiting company This fee includes the storage of your products and delivers to your booth as requested for the entire show An advance deposit is required to guarantee storage reservations Please send a deposit of 150 00 with your storage order The deposit will not be refunded if storage reservations are cancelled less than two weeks prior to the show Please select from the following services your appropriate cold storage requirements Refrigeration Above 32 degrees F Frozen Below 32 Degrees F Estimated piece count Pallets boxes etc Estimated Arrival of products for storage Vendor Da
23. ID TAMPERING Fire code stipulates that fuel in fuel tanks shall not exceed 5 gallons or 1 4 of tank capacity whichever is less Batteries must be disconnected Auxiliary batteries not connected to engine starting system may be left connected External transformers are recommended for demonstration purposes A fire extinguisher must be present visible and accessible at all times 6 COMBUSTIBLE MATERIALS MUST NOT BE STORED BENEATH DISPLAY VEHICLES Space beneath vehicles must be clear and visible except for permitted electrical supplies 7 VEHICLES IN THE BUILDING FOR UNLOADING MUST NOT BE LEFT WITH ENGINES IDLING Exhaust gases present extreme hazards to workers on catwalks If the engine cannot be shut down the vehicle must be removed from the building as quickly as possible 8 ALL 110 VOLT EXTENSION CORDS SHALL BE GROUNDED THREE WIRE 14 OR LARGER AWG COPPER WIRE Connectors must not be supported by cords Two wire Zip Cords are not permitted other than factory installed appliance connectors these may not exceed six 6 feet in length and must be UL approved with built in over load protectors 9 COMPRESSED GAS CYLINDERS INCLUDING LPG ARE PROHIBITED UNLESS APPROVED BY FIRE SAFETY OFFICE Flammable gases i e butane propane natural gas are subject to prior approval Compressed gas cylinders cannot be stored inside the building After show hours gas cylinders must be removed from the show floor and stored outside or off site 10
24. N SERVICES Service Desk Affixing the labels is the sole responsibility of the Exhibitor or its representative It is understood that these labels are used for EMPTY STORAGE ONLY and XPERT EXPOSITION SERVICES and its subcontractors assume no responsibility or liability for loss or damage to contents while containers are in storage or for mislabeled containers 12 In order to expedite removal of freight from the show site XPERT EXPOSITION SERVICES shall have the authority to change designated carriers if assigned carriers do not pick up on time Where the Exhibitor makes no disposition freight will be taken to a warehouse or forced shipped on a carrier determined by XPERT EXPOSITION SERVICES and the Exhibitor agrees to be responsible for payment of charges relating to such handling and shipping LAS XPERT EXPOSITION SERVICES assumes no liability as a result of such rerouting or handling 13 Dry and Cold Storage Exhibitor stores products at its own risk XPERT EXPOSITION SERVICES assumes no liability or responsibility for dry or cold storage 14 The Exhibitor agrees in the event of a dispute with XPERT EXPOSITION SERVICES or its subcontractors related to any loss or damage to any of the Exhibitor s freight or equipment that the Exhibitor will not withhold payment in any amount due to XPERT EXPOSITION SERVICES for freight handling services or any other services provided by XPERT EXPOSITION SERVICES or its subcontractors as an offset agains
25. OF CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS RER TYPE OF INSURANCE POLICY NUMBER es DATE b Ne DATE LIMITS GENERAL LIABILITY 000P98298 A11 01 01 08 01 01 09 EACH OCCURENCE 1 000 000 DI COMMERCIAL GENERAL LIABILITY FIRE DAMAGE Any one fire 300 000 C claims mabe D9 occur MED EXP Any one person 10 000 im PERSONAL amp ADV INJURY 1 000 000 GENERAL AGGRREGATE 2 000 000 GENERAL AGGREGATE LIMIT APPLIES PER PRODUCTS COMP OP AGG 2 000 000 poucy praect _ Loc AUTOMOBILE LIABILITY SKLS 029499S 01 01 08 01 01 09 COMBINED SINGLE LIMIT 1 000 000 DI Any auto Ea accident C ALL OWNED autos BODILY INJURY _ SCHEDULED A n IX HIRED AUTOS NJU DX NON OWNED A r accident E PROPERTY DAMAGE i Per accident GARAGE LIABILITY AUTO ONLY EA ACCIDENT 1 000 000 O anyauto OTHERTHAN S 1 000 000 E AUTO ONLY UMBRELLAVEXCESS LIABILITY XL1234567 01 01 08 01 01 09 EACH OCCURENCE 1 000 000 DJ occur _ CLAMS MADE AGGREGATE 1 000 000 C DEDUCTIBLE C RETENTION WORKERS COMPENSATION AND A4145 SS PJ37 01 01 08 01 01 09 XI sesa oth
26. OR COMBUSTIBLE LIQUIDS ARE PROHIBITED INSIDE OF BUILDINGS EXCEPT AS APPROVED BY THE FIRE SAFETY OFFICE Flammable thinners solvents and paints including aerosol cans are strictly prohibited within the building 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com 35 xpert Florida Restaurant amp Lodging Show October 6 8 2015 TERMS amp CONDITIONS 14 below The placing of an order for services and or equipment by an exhibitor or any agent of the exhibitor shall be construed as an offer subject to acceptance and approval of XPERT EXPOSITION SERVICES in its sole discretion Upon participation of any XPERT EXPOSITION SERVICES show or event the Exhibitor and its agents shall be bound by the terms and conditions set forth in Sections 1 through 14 below Likewise once XPERT EXPOSITION SERVICES has accepted and approved the Exhibitor s offer any shipper consigning or delivering a shipment to XPERT EXPOSITION SERVICES or its subcontractors on behalf of Exhibitor shall be bound by the terms and conditions set forth in Sections 1 through 1 XPERT EXPOSITION SERVICES and its subcontractors shall not be liable for damage loss or delay to uncrated freight freight improperly packed glass breakage or concealed damage as determined by XPERT EXPOSITION SERVICES 2 Relative to inbound shipments there may be a lapse of time between the del
27. UPPLY ADVANCE Lax SHIPMENT yw service ano suppu From From Florida Restaurant amp Lodging Show Florida Restaurant amp Lodging Show To Florida Restaurant and Lodging Show To Florida Restaurant and Lodging Show UPS Freight UPS Freight c o Tradeshow Technologies c o Tradeshow Technologies 950 Gills Drive 950 Gills Drive Orlando FL 32824 Orlando FL 32824 Company Name Company Name Booth Number Booth Number Piece of Piece of RUSH RUSH EXHIBIT MATERIAL EXHIBIT MATERIAL ADVANCE ADVANCE Yor SHIPMENT even service ano surety Vor SHIPMENT EVENT SERVICE AND SUPPLY from jo From Florida Restaurant amp Lodging Show Florida Restaurant amp Lodging Show To Florida Restaurant and Lodging Show To Florida Restaurant and Lodging Show gt UPS Freight UPS Freight c o Tradeshow Technologies c o Tradeshow Technologies 950 Gills Drive 950 Gills Drive Orlando FL 32824 Company Name Booth Number Piece of A RUSH EXHIBIT MATERIAL Orlando FL 32824 Company Name Booth Number Piece of A RUSH EXHIBIT MATERIAL SHIPMENT From From Florida Restaurant amp Lodging Show Florida Restaurant amp Lodging Show To Xpert Exposition Services To Xpert Exposition Services c o Orange County Convention Center c o Orange County Convention Center 9800 International Drive West Hall B 9800 International Drive West Hall B Orlando FL 32819 Orlando FL 32819 Company Name
28. additional handling such as ground Crated Additional Handling loading unloading stacked or constricted space Shipment Weight cwt x 134 50 per 100 Ibs loading unloading designated piece loading unloading shipment integrity alternate delivery location loads mixed ER are with pad wrapped material carpet and or pad only shipments r st no documentation including weight tickets and shipments ee snipmente wil NOT ba a cepted t the Advance Warehouse that require additional time equipment or labor to unload i Federal Express UPS amp DHL are included in this category i i i due to their delivery procedures Direct Shipments to Show Site Uncrated Material that is shipping loose or pad wrapped and or un Crated skidded machinery without proper lifting bars or hooks Small Packages A shipment of any number of pieces with a Shipment Weight cwt x 94 50 per 100 Ibs combined weight not to exceed 50 Ibs that is received on the same day from the same shipper and delivered by the same carrier Crated Additional Handling Additional Fees May be Applicable Shipment Weight cwt X 122 85 per 100 Ibs Off Target Direct Shipments that do not arrive on the date or time assigned will be charged an additional 30 per cwt Late to Warehouse Fee Shipments arriving after date will be 200 Ib minimum charged an additional 30 per cwt Small Packages Early Shipments to Warehouse Any shipment
29. ages of any kind fire theft windstorm water vandalism acts of God failure of power or utilities and other events of force majeure 5 XPERT EXPOSITION SERVICES and its subcontractors shall not be liable for ordinary wear and tear in handling of materials and or equipment 6 XPERT EXPOSITION SERVICES and its subcontractors are not insurers i e XPERT EXPOSITION SERVICES does not insure the Exhibitor s property against loss or damage nor does it provide for full replacement value should loss or damage occur Insurance if any shall be obtained by the Exhibitor Amounts payable by XPERT EXPOSITION SERVICES under this paragraph are based on the scope of the liability as herein set forth and are unrelated to the value of the Exhibitor s property Provisions of this paragraph shall apply if Exhibitor s property is lost or damaged through performance or on performance of services by XPERT EXPOSITION SERVICES or from the negligence of XPERT EXPOSITION SERVICES its subcontractors or their respective employees If such loss or damage occurs the liability of XPERT EXPOSITION SERVICES and its subcontractors shall be limited to a sum equal to 50 per pound per article with a maximum liability of 100 00 per item or 1 000 00 per shipment whichever is less This amount shall be considered Exhibitors agreed upon damages and exclusive remedy 7 XPERT EXPOSITION SERVICES will not be bound to honor any claim or action brought against XPERT EXPOSITION
30. amp Lodging Show To Xpert Exposition Services Florida Restaurant and Lodging Show c o Orange County Convention Center 9800 International Drive West Hall B Orlando FL 32819 Company Name Booth Number Piece of f RUSH FROZEN Oy forester sr FROZEN EXPOSITION SERVICES From Florida Restaurant amp Lodging Show TO Xpert Exposition Services Florida Restaurant and Lodging Show c o Orange County Convention Center 9800 International Drive West Hall B Orlando FL 32819 Company Name Booth Number Piece of F RUSH FROZEN 15 a pf Tomectstipein lt M REFRIGERATED EXPOSITION SERVICES From Florida Restaurant amp Lodging Show To Xpert Exposition Services Florida Restaurant and Lodging Show c o Orange County Convention Center 9800 International Drive West Hall B Orlando FL 32819 Company Name Booth Number Piece of R RUSH REFRIGERATED Er Comeener A J REFRIGERATED From Florida Restaurant amp Lodging Show To Xpert Exposition Services Florida Restaurant and Lodging Show c o Orange County Convention Center 9800 International Drive West Hall B Orlando FL 32819 Company Name Booth Number Piece of R RUSH REFRIGERATED WA F From JE eo REFRIGERATED SITION SERVIC Florida Restaurant amp Lodging Show To Xpert Exposition Services Florida Restaurant and Lodging Show c o Orange County Convention Center 9800 International Drive West Hall B Orlando
31. e checked at the time of actual pick up from booth and corrections made where discrepancies occur Xpert shall not be responsible for loss damage or delay due to fire acts of God strikes lockouts or work stoppages of any kind or for any causes beyond its control If found liable for any loss XPERT S sole and exclusive MAXIMUM liability for loss or damage to EXHIBITOR S materials and EXHIBITOR S sole and exclusive remedy is limited to 50 USD per pound per article with a maximum liability of 100 00 USD per item or 1 000 00 USD per shipment whichever is less Xpert shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs that may result from any loss or damage to an exhibitor s materials that may make it impossible or impractical to exhibit same The consignment or delivery of a shipment to Xpert by an exhibitor or by any shipper on behalf of the exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth in this bulletin It is suggested that exhibitors insure all shipments from the time that they leave exhibitor s company until they are returned from the show Your insurance carrier can add a rider to your current policy Shipments left on the show floor without forwarding instructions turned into the Xpert Service Desk will be shipped on show carrier or returned to warehouse pending re
32. g Instructions page Company Representative Cell Phone Number Please note Credit Card Authorization must be on file with Xpert before any goods or services will be rendered regardless of your preferred method of payment By utilizing this form exhibitors acknowledge that they have read and agree to comply with the terms of the Terms and Conditions statements contained herein 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com 19 rT Florida Restaurant amp Lodging Show nD Q October 6 8 2015 OUTBOUND SHIPPING INSTRUCTIONS NOTE ONLY submit this form if using Xpert Exposition Supervised Labor Company Name Booth Number Contact Person E Mail Outbound Shipping Instructions Please complete this section only if Xpert Exposition will be supervising booth labor At close of show exhibitor freight will be shipped to the following address If your freight is being forwarded to another show be sure to include the name of show and your booth number Company Name Show Booth Address City State Zip Country Attention Phone Fax SHIPPING METHOD AIR GROUND Name of Carrier Please note If an exhibitor is not using the official show freight carrier the exhibitor is responsible for arranging for carrier to pick up at close of show If no carrier is named or carrie
33. ged at 50 of the price of the item 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com Florida Restaurant amp Lodging Show RU gt rT October 6 8 2015 PAYMENT AUTHORIZATION Exhibiting Company Name Booth Number Contact Person E Mail Credit Card Policy authorize Xpert Exposition Services to charge any additional amounts incurred by me or my show representative including material handling and or labor charges If my credit card is declined Standard Show Site Rate prevails and a 25 00 service charge will be added Please note By utilizing this form exhibitors acknowledge that they have read and agree to comply with the terms of the Payment Options amp Policy and Terms and Conditions statements contained herein Exhibiting Company Payment Authorization Services To Be Invoiced To Exhibitor O All Xpert Services O Furniture amp Carpet O Material Handling O Booth Cleaning amp Porter Service O Booth Labor O Other Payment type ClMasterCard visa L Diners J American Express L Check Account Number Exp Date Security Code ee ee CARDHOLDER NAME PLEASE PRINT BILLING ADDRESS CITY STATE ZIP COUNTRY AUTHORIZED SIGNATURE AUTHORIZED NAME please print DATE Third Party Payment Authorization Services To Be Invoiced To Third Party O All Xpert Services
34. gest piece to be handeled Weight lbs Dimensions Length Width Depth Height to be placed Show site contact NAME CELL Please note Credit Card Authorization must be on file with Xpert before any goods or services will be rendered regardless of your preferred method of payment By utilizing this form exhibitors acknowledge that they have read and agree to comply with the terms of the Terms and Conditions statements contained herein 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com 23 t Florida Restaurant amp Lodging Show nD Q f October 6 8 2015 BOOTH CLEANING Discount Price Deadline 9 21 2015 Company Name Booth Number Contact Person E Mail Booth Cleaning Vacuuming of booth and emptying of wastebaskets once daily at close of show Booth dimensions Total area Discount Price Standard Price Daily Price x x 0 37 or 0 47 Cleaning Service Daily Price Number of days Total Price Porter Service Emptying of wastebaskets every two hours during show hours only Porter Service Booth size Cost per day Number of days Total Price up to 1000 sq ft 130 50 1000 to 1500 sq ft 150 50 1500 to 2000 sq ft 170 50 2000 to 2500 sq ft 190 50 2500 to 3000 sq ft 210 50 3000 to 3500 sq ft 230 50 3500 to 4000 sq ft 250 50 Over 4000 sq ft 270 50
35. hipping Instructions 20 Exhibitor Appointed Contractor Form 21 Sample Certificate of Insurance 22 Forklift Labor 23 Booth Cleaning 24 Accessible Storage During Show Non Refer 25 Xpert Furniture amp Accessories Standard Furniture Brochure 26 Standard Furniture Order Form 27 Furniture Accessories Order Form 28 Booth Carpet Order Form 29 Booth Rentals Booth Rental Brochure 30 Booth Rental Order Form 31 Booth Accessories Order Form 32 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 www xpertexpo com Florida Restaurant amp Lodging Show nD gt rT October 6 8 2015 CRITICAL SHOW INFORMATION Booth Information Booth Package Includes package information is located on the next page Aisle Carpet varies by location Exhibit Hall Hours Exhibitor Installation Saturday October 3 1 00pm 4 30pm Sunday October 4 8 00am 4 30pm Monday October 5 8 00am 4 30pm Show Hours Tuesday October 6 11 00am 5 00pm Wednesday October 7 11 00am 5 00pm Thursday October 8 11 00am 4 00pm Exhibitor Dismantle Thursday October 8 4 01pm 8 00pm Friday October 9 8 00am 2 00pm All Out By Friday October 9 2 00pmm All carriers must check in no later than 12 00 PM on Friday October 9 for freight pick up Shipping Information Direct to Show Site First day direct shipments will be accepted is 10 2 2015 Xpert Exposi
36. ivery of shipment s to the booth by XPERT EXPOSITION SERVICES or its subcontractors and the arrival of the Exhibitor s representative at the booth Similarly relative to outgoing shipment s it is possible that there will be lapse of time between the completion of packing and the actual pick up of materials from the booth for loading onto a carrier It is understood that during such times the shipment s will be left in the booth unattended Therefore it is agreed that XPERT EXPOSITION SERVICES and its subcontractors are not responsible for the loss or disappearance of or damage of any items left in the booth unattended at any time Consequently all bills of lading covering outgoing shipment s submitted to XPERT EXPOSITION SERVICES or its subcontractors by Exhibitor will be checked at the time of pick up from the booth and corrected where discrepancies exist 3 XPERT EXPOSITION SERVICES and its subcontractors shall not be held liable for any damage incurred during the handling of equipment requiring special devices to properly load place or reload unless advance notice has been given to XPERT EXPOSITION SERVICES in time to obtain the proper equipment 4 XPERT EXPOSITION SERVICES and its subcontractors shall not be responsible for any loss delay or damage due to events beyond their reasonable control which cannot be avoided by the exercise of due care and prudence including without limitation strikes labor disputes lockouts or work stopp
37. n to your facility after the show This can be done by adding riders to existing insurance policies To avoid any misunderstanding regarding these services please bring any discrepancies to our attention at the Xpert Service Desk Xpert will be unable to adjust invoices after the close of the show Freight must be less than 3 high 3 wide 5 long Cart is 30 x 48 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com 12 Daily Parking Rates for OCCC Parking Lots for a Exhibitors z SAND LAKE ROAD The OCCC accepts cash i traveler s checks American Express MasterCard and Visa eA 15 00 parking fee will apply to passenger vehicles eA 25 00 parking fee will apply to oversized vehicles eAfter 5 p m discounted parking rates apply After paying the daily parking charge exhibitors with appropriate show credentials tl A i WEST BUILDING PARKING ENTRANCE AND DROP OFF ZONVENTION Way and their original receipt for that day s parking have unlimited in and out parking access within each 12 hour day should spaces be available INTERSTATE 4 Hyatt Regency Orlando CONVENTION WAY Westbound I 4 Exit 72 to BEACHLINE EXPRESSWAY STATE State Road 528 WESTWOOD Blvd Eastbound l 4 Exit 72 to State Road 528 WESTWOOD ENTRANCE TO WEST BUILDIN
38. ounters Total Costs sd Header copy Text color O Black O Blue O Red UO Grey Panel color O White Carpet color O Black O Black O Grey UO Grey Fabric Velcro friendly O Black Fabric Velcro friendly O Blue O Burgundy O Gray O Red UO Teal Please note By utilizing this form exhibitors acknowledge that they have read and agree to comply with the terms of the Payment Options amp Policy and Terms and Conditions statements contained herein 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com 31 rT Florida Restaurant amp Lodging Show RU Q October 6 8 2015 BOOTH RENTAL ACCESSORIES Discount Price Deadline 9 21 2015 Company Name Booth Number Contact Person E Mail Booth Rental Accessories Quantity Discount Price Standard Price Extended Price Arm lights _ 71 50 92 95 1 meter shelf eee 53 90 70 07 1 meter counter _ 269 50 350 35 1 meter curved counter ee 379 50 493 35 2 meter counter ee 412 50 536 25 Sliding door lock for counter ae 19 80 25 74 Total Costs sooo Arm lights are only able to be utilized with Xpert rental booth packages Please indicate shelf height and panel position If no height is given the shelves will be set at 48 high Any changes will require additional labor Please note By utilizing this form exhibitors acknowledge that they have read and
39. ow is the weight of my shipment determined Certified weight tickets which should be attained by all drivers for materials prior to arrival at the warehouse or show site dock are used to determine billable weight Xpert Exposition Services reserves the right to determine weights for all shipments for which weight tickets are not provided with delivery If you would like the materials reweighed by Xpert Exposition Services to verify weights there will be an additional charge Small shipments vs large shipments Most all Service Contractors have a minimum of 200 Ibs per shipment It is best to send your freight as one large shipment versus several small shipments For instance if you send one 45 Ib and one 55 Ib package separately you are charged the minimum on each shipment If you plan to ship items from various locations you may want to consolidate them at a central location then forward them to the advance warehouse or directly to show site However if you ship your materials in one shipment and the carrier makes multiple deliveries you will be charged for each delivery to the dock regardless of whether or not the materials were shipped together as one shipment Advance warehouse vs direct to show site shipments In general it is best to ship your materials to the advance warehouse address The charge for this may be slightly higher than shipping direct to show site but the benefit far outweighs the cost You can and should confirm that
40. r does not show up Xpert will ship via the official show carrier at exhibitors expense Xpert cannot guarantee pick up time for exhibitor appointed carriers All shipments are moved out of the exhibit hall at Xpert s discretion 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com 20 rT Florida Restaurant amp Lodging Show RU Q October 6 8 2015 EXHIBITOR APPOINTED CONTRACTOR NOTIFICATION Exhibiting Company Name Booth Number Contact Person E Mail Authorization Exhibiting Company will be utilizing the services of the following Exhibitor Appointed Contractor s EACs Exhibiting Company will notify the EAC that a General Liability Insurance Certificate is required by Show Management no later than 9 21 2015 EAC COMPANY NAME EAC CONTACT NAME STREET ADDRESS CITY STATE ZIP COUNTRY TELEPHONE FAX EMAIL Services to be provided O All Xpert Services O Furniture amp Carpet O Material Handling O Booth Cleaning amp Porter Service O Booth Labor O Other Is this company authorized to order services on your behalf OYES ONO Is this company responsible for charges incurred for the show O YES O NO If yes both parties must complete and sign the Third Party Payment form hereby authorize the companies noted above to perform services on our behalf Further they have been provided with a copy of the Show Management R
41. rservices xpertexpo com 18 rT Florida Restaurant amp Lodging Show RU Q October 6 8 2015 BOOTH LABOR Discount Price Deadline 9 21 2015 Company Name Booth Number Contact Person E Mail Labor Starting time is guaranteed only in those instances where labor is requested for the start of the work day i e 8 00 a m Exhibitor must check in at the Xpert Service Desk to notify Xpert that they are ready for labor and upon completion of work Orders placed after 9 21 2015 Add 30 to hourly rates LABOR RATES Straight time 107 00 Overtime 151 00 Straight Time 8 00 a m to 4 30 p m Monday through Friday Overtime Before 8 00 a m and after 4 30 p m Monday through Friday and all hours on Saturday Sunday and observed union holidays where applicable All rates are charged at a one hour minimum per laborer 30 minute increments after the first hour Date amp Time of Laborers Total Hours Hourly Rate Total Cost Install Xpert Supervision on installation labor Dismantle Xpert Supervision on dismantle labor Total Estimated Costs o Xpert Supervision Our fee for this service is 50 of exhibitor s total labor bill In order to perform the labor without exhibitor s representative present Xpert must receive detailed set up instructions blueprints floor plans etc with this labor order form Exhibitor must also fill out Outbound Shippin
42. ructure and be a solid information resource that will result in the successful execution of your event Our customer service department is available to assist you with your needs prior to the event by calling 855 677 EXPO 3976 8am 5pm PST Monday Friday or e mail us at exhibitorservices xpertexpo com Also you can visit us at show site at the Xpert Exposition Services Desk We look forward to serving you Sincerely XPERT EXPOSITION SERVICES IMPORTANT If this kit has been addressed to an individual not responsible for exhibit arrangements PLEASE FORWARD IT TO THE APPROPRIATE PARTY PROMPTLY 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 www xpertexpo com Florida Restaurant amp Lodging Show nD gt rT October 6 8 2015 TABLE OF CONTENTS General Show Information Custom Graphics Critical Show Information 3 SAHN signage Orden r onn 2 Online Ordering Information 4 Payment Information Rules amp Regulations Payment Options amp Policy 5 Union Guidelines 34 Payment Authorization 6 Fire amp Safety 35 Terms amp Conditions 36 Show site Venue amp Advance Warehouse Location Shipping Addresses 7 Advance Shipping Labels 8 Direct Shipping Labels 9 EFS Freight 10 Material Handling Costs 11 Cart Load Service 12 Facility Map 13 Freezer Refer Information and Lables 14 16 Material Handling Policy 17 Material Handling Helpful Hints 18 Labor Booth Labor 19 Outbound S
43. s Wetrack your shipment during transit and handle all communications needed for on time delivery SO YOU DON T HAVE TO 3 EASY WAYS GET STARTED All you need to do is request a pickup Here are three ways how ONLINE e For a free quote visit our website www exhibitfreight com e Set up an account e Enter your pickup information E MAIL e Complete the Pickup Order Form on screen and save or e Print the blank form to complete by hand and scan e E mail the completed form to contact exhibitfreight com FAX e Complete the Pickup Order Form on screen and print or e Print the blank form to complete by hand e Fax the completed form to 702 988 4214 QUESTIONS Contact one of our dedicated trade show experts toll free at 800 382 7700 or email contact exhibitfreight com P 800 382 7700 F 702 988 4214 www exhibitfreight com contact exhibitfreight com Florida Restaurant amp Lodging Show nD gt rT October 6 8 2015 MATERIAL HANDLING COSTS Company Name Booth Number Contact Person E Mail Advance Shipments to Warehouse Rate Classifications Crated Crated Material that is skidded or in any type of shipping container that can be unloaded at the dock with no additional handling Shipment Weight cwt x 116 50 per 100 Ibs required Ot rate nto ony SISTA 100 ony Additional Handling Material delivered by a carrier in such a manner that it requires
44. service and are subject to material handling charges See Material Handling charges that will apply Caddie Cart Load Service Schedule Caddie Cart Load Service is e Intended for those exhibitors requiring minimum assistance to expedite the move in move out of their shipments e Intended as a means of allocating valuable loading space and cost effective labor crews during the move in move out process e Intended as an integral part of an overall plan to minimize disruptions to the ongoing movement of forklifts crated and other large materials during the move in move out process The loading dock is for loading and unloading only No parking will be allowed on the loading dock It is advisable to have two people per vehicle so that once the POV is unloaded it can be moved immediately from the dock area e No Xpert equipment is allowed to be used by exhibitors Move In Saturday October 3 1 00pm 4 30pm Sunday October4 8 00am 4 30pm Monday October 5 8 00am 4 30pm Move Out Thursday October 8 4 01pm 8 00pm Friday October 9 8 00am 2 00pm Exhibitors who have extensive unloading requirements must use the material handling services Exhibitors are required to carry all risk floater insurance covering their products and exhibit materials against damage loss and other hazards The coverage should start when the product and exhibit material leave your place of business and end upon the retur
45. st have a valid Credit Card on file and full payment in advance of the show Invoices showing activity to date will be prepared at the Xpert Service Desk for your review at show site Final invoices can be requested via e mail 14 days after show close Tax Exempt Status If you claim tax exempt status please submit a copy of your Tax Exempt Certificate issued by the federal government or state in which your event is taking place with your initial order Third Party Payment Each exhibiting company is ultimately responsible for all charges incurred on its behalf Xpert Exposition Services reserves the right to institute collection action against the exhibitor if the authorized third party does not pay see third party payment Credits for Billing Discrepancies Any requests for credits related to billing discrepancies must be addressed with Xpert within 30 days from the close the show Discount Pricing To qualify for discount prices full payment must be included with your order on or before the discount deadline date Standard Pricing Order forms submitted after the advance discount deadline will be processed at the standard prices Cancellation of Items or Services Twenty four hour notice is required for cancellation of labor services If such notice is not provided a one hour minimum per laborer ordered will be charged Items cancelled prior to exhibitor move in will not be charged items cancelled after exhibitor move in begins will be char
46. t the amount of the alleged loss or damage Instead the Exhibitor agrees to pay XPERT EXPOSITION SERVICES prior to the close of the show for all such charges and further agrees that any claim the Exhibitor may have against XPERT EXPOSITION SERVICES or its subcontractors shall be pursued independently by the Exhibitor as a completely separate transaction to be resolved on its own merits carrier Be sure your freight is insured from the time it leaves your place of business until it is returned after the show It is suggested that Exhibitors arrange all risk coverage Riders to existing policies can usually do this Contact your insurance representative Also be sure your liability insurance is in effect during transit and return of your freight during storage and at show site All transit claims will be referred to the common 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com 36
47. te Time Access and Delivery In order to receive products from cold storage you must first place a delivery order at the Xpert Service Desk each time materials are needed A work order MUST be signed by the booth representative of the exhibiting company once the product delivery has been made Xpert will make every attempt to provide security for products as well as adequate and proper operations of equipment Xpert will assume no liability for loss of product from storage or for any spoilage of products or failure in power or equipment Print Name Signature Date 3455 W Sunset Road Suite L e Las Vegas NV 89118 P 855 677 3976 F 702 248 8002 www xpertexpo com exhibitorservices xpertexpo com 14 Ay precrpne ag A FROZEN EXPOSITION SERVICES Reame a Florida Restaurant amp Lodging Show To Xpert Exposition Services Florida Restaurant and Lodging Show c o Orange County Convention Center 9800 International Drive West Hall B Orlando FL 32819 Company Name Booth Number Piece of F RUSH FROZEN Ay fomecrsupems az A FROZEN EXPOSITION SERVICES From Florida Restaurant amp Lodging Show TO Xpert Exposition Services Florida Restaurant and Lodging Show c o Orange County Convention Center 9800 International Drive West Hall B Orlando FL 32819 Company Name Booth Number Piece of F RUSH FROZEN i sr FROZEN EXPOSITION SERV From Florida Restaurant
48. tion Services Florida Restaurant and Lodging Show Advance Warehouse All materials shipped in advance to the warehouse must arrive by 9 28 2015 Florida Restaurant and Lodging Show UPS Freight c o Tradeshow Technologies c o Orange County Convention Center 9800 International Drive 950 Gills Drive West Hall B Orlando FL 32824 GSi ma Orlando FL 32819 Important Dates Deadlines First day advance freight accepted 9 4 2015 Discount price deadline for booth furniture 9 21 2015 Last day advance freight accepted 9 28 2015 First day direct freight accepted 10 3 2015 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 www xpertexpo com Florida Restaurant amp Lodging Show RU gt rT October 6 8 2015 ONLINE ORDERING INSTRUCTIONS There are two options for accessing our convenient and secure online ordering system 1 If you are the main contact provided to Xpert by your show management team check your email including your junk folder for a direct link to https xpert boomerecommerce com our online ordering system This Exhibitor Services email will provide the necessary login information needed to get started Enter your email address and password here Login to place new orders modify existing orders and manage your account cv ses aama Copying and pasting the password is suggested to eliminate errors or Go to our website
49. ules and Regulations as noted in the Exhibitor Contract and this Service Manual and agree to abide by the same PRINT NAME SIGNATURE DATE Please note By utilizing this form exhibitors acknowledge that they have read and agree to comply with the terms of the Payment Options amp Policy and Terms and Conditions statements contained herein 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibitorservices xpertexpo com 21 ACORD CERTIFICATE OF LIABILITY INSURANCE DATE MM DD YY 01 01 03 PRODUCER ABC Insurance Agency 1234 Broker Lane New York NY 10895 Fax 212 555 6100 Attn Joe Agent 212 555 6102 ext 1234 THIS CERTIFICATE IS ISSUED AS AMATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AMEND EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW INSUREERS AFFORDING COVERAGE INSURED Big Boom Company Inc 1234 Corporate Lane New York NY 10895 Attn Joe Smith Phone 212 555 5349 Fax 212 555 9819 COVERAGES INSURER A Hartford Insurance Company of Illinois INSURER B Aetna Casualty amp Surety Company INSURER C Travelers Insurance Company INSURER D Royal Insurance Company INSURER E THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT TERM
50. ur preferred method of payment Payment by Credit Card For your convenience we accept MasterCard Visa and American Express Please submit your credit card information online or complete and submit Xpert s Payment Authorization form along with your orders when you are faxing or mailing them in Credit Cards submitted are subject to charge for all goods and services provided by Xpert Exposition Services Payment by Company Check Please mail your check along with your order forms to Xpert Exposition Services at the address listed below If you are faxing your order forms please include a signed Payment Authorization form and a photocopy of your check Your orders will be processed immediately upon receipt of your original check Checks must include Exhibiting Company Name Booth number and Name of Show Payment by Third Party If Xpert will be invoicing a third party please complete and submit the Payment Authorization form Please note the exhibiting firm is ultimately responsible for payment of all charges by show conclusion should the third party default on payment Exhibiting Company Credit Card is required Payment by Wire Transfer Please call 702 248 8007 or email exhibitorservices xpertexpo com for wire transfer information International Exhibitors International Exhibitors must make payment to Xpert for all amounts due in U S funds prior to show closing Payment Policy General In order for us to process your orders we mu
51. we have received your materials well in advance of the show installation if there is a problem it can then be solved prior to the show When shipping direct if there is a problem there is seldom time to resolve the problem prior to show opening Another advantage to advance shipments is that your materials will be in your booth when you arrive and you can begin installation immediately thus saving you time and frustration at show site Should insure my exhibit The answer is YES It is your responsibility to make sure your freight is insured from the time that it leaves your office until it returns A rider to your existing policy can usually do this Check with your insurance carrier for details Finally e Always be aware of freight receiving deadlines You will be assessed a late charge if your shipment arrives after the deadline date Inform your shipper that all items must arrive prior to a specific date e Always ship your materials crated loose or pad wrapped items are assessed special handling fees e Make sure all materials are labeled properly to avoid any delivery delays All pieces should have the recipients name and address the show name your company name and your booth number Remove old labels after every show to avoid any future confusion If you are shipping multiple pieces label them as such 1 of 4 2 of 4 3 of 4 etc 3455 W Sunset Rd Suite L Las Vegas NV 89118 P 855 677 EXPO 3976 F 702 248 8002 exhibito
52. y containers at the close of the show picking up your packaged materials returning them to the dock and loading on the carrier of your choice Can I carry my own materials to my booth Usually an exhibitor may bring in his own materials providing such materials can be hand carried by one person in one trip without the use of dollies hand trucks or any other equipment Read the Union Rules amp Regulations for the specific rules regarding the show facility How are rates determined Drayage charges are based on a number of factors including Union labor rates facility dock access and the show schedule to name just a few Xpert Exposition Services is a Union company and therefore must use Union labor to move freight These rates vary from city to city Tips on how you can save money Read the shipping and material handling section of your service kit carefully Be aware of any surcharges that may be assessed for special handling or late shipments Pay special attention to deadline dates If you ship in advance to our warehouse and your shipment arrives after the published deadline date you may be assessed a surcharge Crated materials are the easiest to unload therefore have the least expensive drayage charge Loose pad wrapped and uncrated materials require more labor time and therefore may be assessed an additional handling fee It may be cost effective for you to build crates for any portion of your exhibit that is not crated H
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