(CSIR, Ministry of Science & Technology, Govt. of India)
Contents
1. Please arrange your tender document for each part as given below Earnest Money Deposit TECHNICAL BID Technical Bid Form Copy of the Last Audited Balance Sheet of the company Income Tax Registration Certificate PAN No and latest Income Tax Clearance Certificate Proof of Manufacturer s authorization Photocopy of Warranty Service Provider Agreement between the manufacturer and the Service Provider Statement of Deviation from the technical specifications Details of service centers at Dhanbad Photocopy duly attested of Certificate of compulsory enlistment of Indian Agents of foreign principals with DGS amp D if quoting on their behalf Date of enlistment must be before the date of opening of tenders Copies of relevant work orders Details of supplies of identical or similar equipment made to other CSIR Labs Institutions for the preceding three years together with price eventually or finally paid FINANCIAL BID Financial Bid Form Estimated quantity and Financial Bid Analysis Statement of Deviations from Financial terms and conditions 34 To be submitted on the firm s Letter Head and signed by an authorized person To The Director Central Institute of Mining amp Fuel Research P O DHANBAD Barwa Road DHANBAD 826001 INDIA Ref Tender No CIMFR PUR 14 5 2007 date 27 12 2007 Sir Having examined the bidding documents the receipt of which is hereby duly acknowledged we the undersigned offer2. d e f g Note Polishing cloth for 8 10 wheels with provision to fix with the wheels of grinding polishing machine Polishing cloth for final polishing Emery Paper 240 grit for 8 10 wheels with provision to fix the grinding polishing machine Emery Paper 400 grit for 87 10 wheels with provision to fix the grinding polishing machine Emery Paper 600 grit for 8 10 wheels with provision to fix the grinding polishing machine Gamma alumina polishing powder 0 5 micron Gamma alumina polishing powder 0 05 micron The instrument should be installed at CIMFR Digwadih Campus P O FRI Dhanbad Jharkhand India 1 set 50 Pcs 50 Pcs 50 Pcs 50 Pcs 50 Pcs 1 Ibs 1 Ibs gt S1 No 08 Langmuir Blodgett Film Deposition System with Accessories The system should be fully automated and have the facilities to 1 Record Compression Isotherm 2 Surface Pressure Vs Time 3 Deposit Langmuir Blodgett film on solid substrate Basic Specifications Range 0 100 mN m Film balance resolution 0 05 mN m Sensitivity Better than 0 05 mN m Accuracy 0 1 mN m Automatic Dipping Speed 0 3 mm min minimum lifting amp dipper head speed can be different Barrier Speed 0 01 90 mm min Deposition Speed 0 01 60 mm min Operating Voltage AC 200 230V 50 60 Hz Speed Adjustment 0 1 mm min increments Deposition Cycle Unlimited Depth of Dipping Area
3. 1 No 19 Sl No 15 MICROTRAP VOD METER DATA RECORDER Portable 1 channel continuous explosives velocity if detonation VOD recorder for explosives in one or more blastholes and explosives samples Resolution 14 bits 1 part in 16 384 Recording speed is adjustable from 1 Hz to 2 MHz Standard memory of 4 000 000 data points 2 seconds recording time at a 2 MHz recording speed Reducing recording speed increases the recording time Adjustable internal and multiple external trigger modes Pre trigger time is adjustable form 0 to 100 of the total recording time Multiple event storage of upto 16 events in non volatile memory Operates from the internal rechargeable NiCad battery up to 12 hours or VAC Battery Charger Parallel Port Communication Cable USB Port communications adapter Micro Trap VOD Operations Manual Micro Trap Advanced Analytical Software for Window 95 and late padded micro Trap Case Includes a 1 year comprehensive 100 part and labour warranty VOD Cable VOD Probe Cable 1000m 4 boxes 1 No 1000m 20 Central Institute of Mining amp Fuel Research Erstwhile Central Mining Research I nstitute Council of Scientific amp Industrial Research Barwa Road Campus Dhanbad 826001 Jharkhand INDIA Important Notice The Commercial Terms amp Conditions is given in five different sections which may please read carefully before submitting the tender Any deviation a
4. 28 Tenders incorporating additional conditions are liable to be rejected 29 Complete details including final specifications of the equipments offered quoted should be furnished along with brochures literature mentioning all features 30 Tenderers should indicate whether they are the OEMs Authorised Distributors Authorised Dealers Authorised Retailer of the equipments offered and have valid license to sell Equipment 31 Tenderers will also indemnify CIMFR against all possible damage due to any Copyright violation by them 32 Only legal and authorised copy of Software Packages with all original manuals installation and performance guide etc complete in all respects are required to be supplied 33 Tenderers will replace equipments in toto in case of any malfunctioning or other similar problems arise after supply of the equipment 34 Equipment supplied will include all Operational and Maintenance Manuals tutorials reference manuals installation and performance guide etc complete in all respects Connecting cable and or any other part device which is essentially required for making the equipment operational is required to be supplied along with the equipment and n additional cost 35 Printed conditions of the tenders shall not be binding on CIMFR 36 CIMER is an R amp D organization under CSIR Ministry of Science amp Technology Govt of India Therefore it is requested to quote concessional rates applicable to the R amp D o
5. NTSC amp PAL 7 Thermal Image Display on high visibility LCD Screen 3 4 LCD 8 Digital Interface USB RS232 PCMCIA 9 Docking Station Optional 10 Detector type Uncooled FP Array 11 Detector array format 320x240 pixel or better 12 Digitizing Resolution 14 bit or better 13 Video update rate 50 60 Hz interlaced 14 Thermal Sensitivity lt 0 08 C at 30 C 15 Repeatability 1 or better 16 Accuracy 2 C or 2 which is maximum or better 17 Wavelength sensitivity 7 5 13 um or 7 14 um 18 Target sighting facility preferred 19 Emissitivity determination facility of soil rock will be preferred 20 Minimum focus range 0 3m or less 21 Digital Zoom 2 4 interpolable or better 22 Provide single multi movable spot highest and lowest temperature capture temperature analysis in line area specify no of movable spots 23 Provide PC based image processing and report writing software for MS Windows 24 Image Storage on CF Card 2 GB preferable 25 State the choice of colour palettes 26 Instrument should be capable of working in harsh environment IP 54 enclosure dust and splash proof rating 27 NIST calibration certificate 28 Field of view FOV 24 x 18 preferred 29 State the focal length of lens in mm 30 Maximum operating time with battery preferable 8 hrs with or without battery charge 31 Text Voice annotation 32 High resolution visual image generation facility along with IR image
6. PSI max and working pressure of 1500 PSI Network Connection Ethernet Smart Block Concept Provision for variety of bombs for measurement of different ranges 25 K Cal Kg to 12 000 K Cal Kg with the same system The variety of Bomb can be simplify plug in plug out inside the system Supplimetary item Balance Pallet Press Printer and PC Laptop Preferably Laptop should be supplied along with system 1 No gt SI yp S1 No 04 No File No CMRI PUR 11 11 2007 aloo Descriptionofltem ty i Computerised Wire Rope Defectograph Rope Tester 1 The instrument should be supported by following ee a Complete processing recording unit with long connecting cable b Sensing head s for ropes with diameter range 20 65 mm or higher two or more magnetic heads may be provided for different range of diameters c Area local faults detection with provision for measurement of LF LMA Distance and speed of rope movement etc d Digital recording facility with memory card and thermal digital recorder e Interfacing hardware card slot for digital data acquisition and windows based software package for browsing exporting etc compatible for Indian PC Computer upgrade preferable f Printer Colour Printer g Rope length converter h Custom carrying and protective cases i Training if needed for trackling problems in the instrument explaining the working and trouble shooting j Operation and Maintenance manual with deta
7. b No loss of cycle due to covers falling c Productivity Works at night Allheated parts metallic Carousels crucibles pedestal covers 10 Ceramic Optional Ceramic crucibles can be used for analyzing corrosive materials 11 Automatic restart after power failure 12 Mains power failure support only 300 watts 13 Balance Sartorius 120 gr 0 1 mg 14 The balance has display for easy service 15 Eurotherm temperature controller 16 The temperature controller has 2 displays 1 for the set point and other for the present temperature 17 Rotation by stepper motor 18 All sensor are magnetic not affected by dust 19 All parts Standard Easy to repair by anybody so no need to depend on the manufacturer 20 Compressed air assisted cooling for faster cool down 21 Selectable configuration ISO ASTM DIN etc 22 Data transmission from LIMS to PC Powerful open database connectivity ODBC data base included 23 Windows Sofware with 8 editable programs 50 corrections factors and linearization for each slope and each program non linear regression and curves fitting for all slopes using linear least squares and quadratic formulas 24 Programmable ramp rates 25 C to 107 deg C 5 30 deg C min 104 deg C to 1000 Deg 5 50 deg C min C Single furnace or dual furnace controlled by one single PC 25 Supplimetary item Balance Printer and PC Laptop Preferably Laptop should be supplied along with system OOS ON Ge Ge
8. to supply and deliver goods as per the schedule of requirements and in conformity with the said bidding documents We undertake if our bid is accepted to deliver the goods in accordance with the delivery schedule specified in the bidding documents If our bid is accepted we will submit a unconditional performance bank guarantee for the sum equivalent to 10 of the Contract Price i e Total Order Value for the due performance of the Contract in the form prescribed by the Central Institute of Mining amp Fuel Research Dhanbad We agree to abide by this bid for a period of One Hundred Twenty days after the date fixed for opening and it shall remain binding upon us and may be accepted at any time before the expiration of that period We declare that we are the manufacturers authorized agents distributor of that we our principals are equipped with adequate machinery for production quality control and testing of offered products manufactured developed and used by us 2 We hereby offer to supply the Goods Services at the price at the rates mentioned in the Financial Bid 3 We enclose herewith the complete Technical Bid as required by you This includes Technical Bid Form Copy of the last audited balance sheet of the company Proof of Manufacturers authorization Technical details of the goods and services offered Statement of deviation from the technical specifications Details of local service centers Product catalogues user manu
9. under reference 50 This Institute is eligible for payment of concessional customs duty under OGL Scheme Actual User Condition Non industrial R amp D institution 51 INDIAN AGENT S COMMISSION If you have any Agent in India please indicate specifically whether the amount of agency commission payable to the agent is included in the FOB Price or not Moreover Indian Agent should have compulsory registration with DGS amp D Govt of India Please note that the tender will not be considered if the Indian Agent is not Compulsorily registered with DGS amp D Govt of India and Agency Commission will not be paid to the Indian Agent unless a legible photocopy of DGS amp D Registration Certificate duly attested is submitted to this office The Indian Agents Commission will be paid in Indian Rupees only within thirty days from the date of commissioning and final acceptance of the whole system by CIMFR Dhanbad 828 108 India The role played by the Indian Agents in rendering assistance to your customers may also be specified 52 FREIGHT The mode of dispatch should be Ocean Freight Air Freight preferably by Air India Flight and on To Pay basis only Please indicate the approximate Air Freight Charges for Kolkata Air Port India The consignments are required to be shipped by Air India Freight to pay up to Kolkata Airport India All the documents are to be made in favour of Director CIMFR Dhanbad 828 108 India and forwarded to our Banker For speed
10. 1 No SL No 03 SI No 1 File No CIMFR PUR 14 26 2007 AUTOMATIC BOMB CALORIMETER 1 2s 3 O eS o Ae 11 14 15 16 17 18 19 Type Method True Isoperibole Instrument Automatic Microprocessor controlled Calorimeter Measurement Range 1 000 K Cal Kg to 10 000 K Cal Kg for 1 gm of sample With a provision to extend up to 12 000 K Cal Kg for 1 gm of sample with out reducing the sample size as per standards Precision 0 2 RSD or better Resolution 0 0001 Cal gm Analysis Mode Equilibrium Mode Dynamic mode or any other mode Temperature Measuring Resolution 0 0001 C Display Color touch screen with graphical user interface Correction Spiking Asb Nitrogen or Acid Fuse Wire Sulpher and Hydrogen Memory Capacity Minimum 1 000 tests results or more Computer Printer Balance Connection RS 232 Interface 12 13 Sample Crucible Capacity 0 5 gm 1 5 gm Measurement Precision Repeatability Reproducibility As per BIS 1350 Part 2 1970 ASTM D 5865 04 amp DIN 51900 Methods Power Requirement 230 VAC 10 50 60 Hz as per Indian condition Processing Capacity Maximum 15 20 Minutes per samples Oxygen Bomb The oxygen combustion bomb should make with special stabilized stainless steel to resist the mixed Nitric Acid and Sulphuric Acid produced in combustion It should have 342 ml capacity with standing a hydrostatic pressure of 3000
11. 1 set 1 set 10 This unit should consist of 8 SS Teflon Coated Removable Bowl Vacuum Chuck 1 x1 Substrate Digital Speed Indication Digital Timer Indication and Dial Guage indication of vacuum at chuck Instruction Manual amp Tutorial PC with Windows XP Operating System for the Spin Coater unit with preferably following configuration Intel 1 8 Core 2 duo with two USB drives 512MB DDR RAM 160 GB HDD 3 5 FDD DVD RW 17 Colour IFT Monitor Optical Mouse Keyboard Rotary Vacuum Pump Specifications Oil type with displacement capacity 90 lit min and integrated vacuum release switch for easy wafer handling Single Dip Coater Unit Specifications Deposition Speed Can be programmed from 1 to 100 mm min Deposition arm movement 150mm Deposition cycles Unlimited Delay times Unlimited Dipper Stepper Motor This unit should consist of an Interface Control Unit PCI Mountable Interface Card Multi Slide Holder Window Based Application Software Instruction Manual amp Tutorial PC with Windows XP Operating System for the Dip coater unit with preferably following configuration Intel 1 8 Core 2 duo with two USB drives 512MB DDR RAM 160 GB HDD 3 5 FDD DVD RW 17 Colour TFT Monitor Optical Mouse Keyboard Essential Tool Box containing at least Align key set Screw Driver set Coupling Rubber Tube Tweezers Micro Switch Magnetic Torpedo Level Silk Thread Extension Board Filte
12. 33 Environment Temperature correction facility 34 Provide operation user manual 35 Provide the service manual 36 Consumable and spare parts for 5 years to be provided 37 Power supply 38 Image recording facility 39 Lens cap 40 220 to 240 volt AC battery charger or from 12V car battery or two bay intelligent charger 41 Battery Li ion rechargeable or better one with sufficient back up time preferably 8 hrs back up time 42 Carry Case 43 CF Card 44 USB cradle 45 AC adaptor 46 Shoulder hand strap 47 Tripod 48 Telephoto lens 49 Zoom lens 50 Macro mens 51 Wide angle lens 13 52 Close up lens 14 S1 No 10 Climate Chamber with inner space 600x600x600 mm Volume Space 216 L to condition test objects at following thermal cycle a 70 3 C dry atmosphere for 72 hours b 70 3 C and 95 100 relative humidity for 72 hours c 30 3 C for 24 hours The chamber should be equipped with all standard accessories including provision for display setting and monitoring arrangement of the test condition object viewing window facilities for bi directional communication RS232 RS485 with standard Window based PC facilities for downloading analyzing and printing the data Standard Safety features Calibrating Arrangement Low Fluctuation Vibration in the temperature upto 1K or better and humidity data upto 3 or better 1 No 15 S1 No 11 XGA Prof
13. Earnest Money Deposit b Technical Commercial Bid c Financial Bid 6 Submission of Bids a Sealing and Marking of Bids i The bids shall be submitted in three separate sealed envelopes addressed to The Director Central Institute of Mining amp Fuel Research Barwa Road DHANBAD 826001 JHARKHAND INDIA which shall be marked as EMD Technical Commercial Bid and Financial Bid mentioning Tender Number Description of Item and Date of Opening and all the three envelopes should be put inside the big envelope ii The Envelopes shall indicate the name and address of the bidder to enable the bid to be returned unopened in case it is declared late and delayed Telex cable facsimile and unsigned bids will not be considered and rejected 24 b Deadline for submission of Bids i Bids must be received by CIMFR at the address given in Section I not later than the time and date specified on the cover page In the event of the specified date for the submission of bids being declared a holiday for CIMFR the bids will be received up to the appointed time on the next working day ii The Director CIMFR may at his discretion extend the deadline for submission of bids by amending the bid documents in which case all rights and obligations of the purchaser and bidders previously subject to the deadline will thereafter be subject to the deadline as extended c Late Bids Any bid received after the deadline for submission of bids prescrib
14. Technical Commercial Bid should consist of 1 Technical specifications being offered by the firm of Tender Documents along with Brochures and literature giving all features 2 Certificate of Registration of firm 3 Authorization Letter from the manufacturer to quote and submit tender 4 Certificate of valid Authorised Distributorship Dealership Retailer ship from the manufacturer 5 Latest Income Tax Clearance Certificate 6 Certificate of Central Sales Tax Local Sales Tax Registration No Authorised Service Provider Certificate from the Manufacturer only 7 Photocopy of Warranty Service Provider Agreement between the manufacturer and the Service Provider 8 Clients list along with addresses Telephone Nos Fax Nos Contact persons Product supplied Qty supplied Performance Certificates Bench marking of the equipments by recognized National Institutional Govt organization like Department of Electronics 9 Last Audited Balance Sheet of the firm 10 Maintenance Infrastructure Facilities including addresses Telephone No of Service Centre 11 Photocopy duly attested of Certificate of compulsory enlistment of Indian Agents of Foreign Principals with DGS amp D if quoting on their behalf Date of enlistment must be before the date of opening of tenders 12 Details of Equipments supplied of identical or similar nature to other CSIR Labs Institute for the preceding three years along with the prices eventually or finally paid Com
15. and signing the bid document is the constituted attorney Note Delete whatever is not applicable All corrections deletions should invariably be duly attested by the person authorized to sign the bid document We do hereby undertake that until a formal work order is prepared and executed this bid together with your written acceptance thereof and placement of letter of intent awarding the work order shall constitute a binding contract between us Dated this day of 2007 Signature of Bidder Details of enclosures Full Address Telephone No Telegraphic Address E mail COMPANY SEAL 39 PRICE SCHEDULE Estimated Quantity and Financial Bid Analysis SI Item Name Qty Manufacturer Model Name Compaliance to Operating Unit Total cost No amp Version suggested System Cost inclusive of Technical Environment Rs all other Specification charges 1 Attach sheet giving detailed Technical Specification and deviations for the suggested systems NOTE i For Financial bid comparison total Value in Col No 9 shall be the basis ii Unit value quoted in actual quantity of work shall form the basis iii The Bid should have Col 3 x Col 8 Col 9 Any error in the Table of any bidder is liable to be out rightly rejected iv The price quoted should be inclusive of all charges including all applicable taxes Octroi freight and handling charges and all other miscellaneous expenses v In case
16. charges m Percentage of Agency Commission in case of imports Agency Commission should be included in the FOB Price and will be paid to the Indian Agents if registered with DGS amp D n Gateway Airport in case of shipment from abroad o Beneficiary Bank and SWIFT No in case of imports The bids complete in all respects addressed to the Director CIMFR should reach at the following address latest by 4 00 PM on 28 01 2008 Central Institute of Mining amp Fuel Research Erstwhile Central Mining Research Institute Council of Scientific amp Industrial Research Barwa Road Campus Dhanbad 826001 JHARKHAND INDIA 0091 0326 220 3156 6 0326 2203 156 2202429 STD CODE 0326 The Tenders Technical Bids only wherever applicable will be opened in this Office at 10 00 A M hours on 29 01 2008 in the presence of Bidders only one representative of the firm who is willing to participate in the tender and whose EMD is in order 23 INSTRUCTION TO BIDDERS 1 Scope of Work Supply installation testing commissioning demonstration and training in the usage and administration of procurement of products mentioned in our Open Tender Notice 2 Bidders The invitation for Bid is open to all Indian Original Equipment Manufacturers Authorized Distributors Authorized Dealers Authorized Retailers Foreign Manufacturers or suppliers directly authorized Indian Agents who are registered with DGS amp D as authorized Indian Agent of Forei
17. required EMD as stated above in the form of DD or BG must be enclosed in the Technical Bid failing which the offer will be treated as non responsive Director CIMFR reserve the right to accept or reject in part or in full to any or all the tender without assigning any reason thereof 0326 2388306 2388319 6 0326 2203156 2381210 Stores amp Purchase Officer DETAILED TECHNICAL SPECIFICATIONS eel SI No 01 Description Qty MULTI CHANNEL SEISMOGRAPHS with following features iai v No of Channels for Microphone amp Tri axial Geophone 4 four v Vibration Monitoring Range Upto 254 mm s v Resolution 0 127 mm s or better v Accuracy 5 or 0 5 mm s or better v Air Overpressure Range 88 to 148 dB or more V Sampling rate of 1024 to 4096 S s or higher independent of record time vV Event duration record 1 60 s or more v Event Storage Capacity 300 or more v PC interface RS 232 v Battery 6V sealed with 210 hours continuous monitoring capacity or more v It should be supplied with compatible one no of Standard Tri axial Geophone 2 to 250 Hz frequency or better with 6 feet or more cable v It should be supplied with compatible one no of Linear Microphone Assembly with 6 feet or more cable v It should be supplied with standard accessories e g AC Power Charger Indian type RS 232 Cable Manual Carry Case etc v It should be supplied with calibration certificates valid
18. the AMC period would be extendable by a period which is equivalent to the period during which 95 uptime was not provided Response Time Should be four hours 28 Preventive Maintenance Tenderers should provide at least one preventive maintenance service every month during the AMC period 13 Training Tenderers should provide free training on the complete operation and care of the equipment and Software Packages to be supplied on mutually agreed terms 14 Validity of Tender The quotations shall be valid for a minimum period of One Hundred Eighty 180 days from the date of opening of tenders 15 Delivery Equipment may be delivered between 11 00 A M to 04 00 P M on all working days i e Monday to Friday at our Stores Section only 16 Payment Indigenous Supplier Payment shall be made after delivery satisfactory installation testing commissioning demonstration and final acceptance of the ordered items by the user department through an Account Payee cheque drawn on State Bank of India Hirapur Branch Dhanbad 826001 Jharkhand India within thirty 30 days from the date of submission of the bill Bill s in triplicate duly pre receipted with Rs 1 revenue stamp will have to be presented for claiming payments 17 Liquidated Damages The LD clause of 01 per week subject to maximum 10 of the order value will be imposed on non compliance of the order Terms amp Conditions The L D may further be revised and enhanced as per th
19. to be made to the said purchaser the Bank binds itself its successors and assigns by these presents Sealed with the common Seal of the said Bank S earraidean Day of ssssesssssssssssssssererreee PAD OPE EE THE CONDITIONS of this obligation are 1 Ifthe Bidder withdraws its Bid during the period of bid validity specified by the Bidder on the Bid Form or 2 Ifthe Bidder having been notified of the acceptance of its bid by the Purchaser During the period of bid validity a Fails or refuses to execute the Contract Form if required or b Fails or refuses to furnish the performance security in accordance with Instruction to Bidders We undertake to pay the purchaser up to the above amount upon receipt of its first written demand without the Purchaser having to substantiate its demand provided that in its demand the Purchaser will note that the amount claimed by it is owing to it owing to the occurrence or one or both of the two conditions specifying the occurred condition or conditions This guarantee shall remain in force up to and including Forty five 45 days after the period of the bid validity and any demand in respect thereof should reach the Bank not later than the above date 42 PERFORMANCE SECURITY FORM To Name of Purchaser WHEREAS Name of Supplier hereinafter called the Supplier has undertaken in pursuance of Contract No dated 2007 to supply Description of Goods and Services hereinafter cal
20. 60 mm Working Area 600 cm Trough Dimension 400 mm x 150 mm Trough Material and Barrier Material must be made up completely of Teflon with external water circulation bath incorporated in Teflon trough The system should be provided with a dust hood environmental chamber and one Suction Pump for cleaning the floating impurities and a semi micro balance Appropriate user friendly software to run this computer controlled equipment Appropriate Software for processing of data and drawing graphs Essential supporting kit to experiment in the instrument such as Micro syringes Glass slides Quartz slides should be provided with adequate numbers PC with Windows XP operating system for the LB system with following minimum configuration Intel 1 8 Core 2 duo with two USB drives 512MB DDR RAM 160 GB HDD 3 5 FDD DVD RW 17 Colour TFT Monitor Optical Mouse Keyboard Essential Accessories 1 Programmable Spin Coater Unit Specifications Speed Range Speed Accuracy Speed Control Time Control Acceleration Deceleration Spinning Disc Size 60 mm Teflon Coated Bowl Display Timer Power Supply Wattage Slide Mounting Substrate Holder Size Dimension LxBxH Vacuum Suction 500 RPM to 8000 RPM 1 across the full range Programmable Programmable Programmable 8 inch digital adjustable from 1 999 sec 230V AC 50 Hz 250 W vacuum suction facility 1 cm to 8 cm 15 x10 x12 as per requirement
21. CENTRAL INSTITUTE OF MINING amp FUEL RESEARCH CSIR Ministry of Science amp Technology Govt of India H Q Barwa Road Campus Dhanbad 826 001 Jharkhand India No CIMFR PUR 14 5 2007 Date 27 12 2007 NOTICE INVITING TENDER Director CIMFR invites sealed tenders In two Bid System for supply installation and amp commissioning of the following stores l Multi Channel Seismographs 02 sets De Proximate Analyser Thermo Gravimetric Analyser 01 No oe Automatic Bomb Calorimeter 01 No 4 Computerized Wire rope Defectograph Rope Tester 01 complete set 5 Microwave Digestion System 01 No 6 Total Organic Carbon TOC Analyser 01 No T Automatic Semi Automatic Grinding and Polishing Machine for Coal 01 set 8 Langmuir Blodgett Film Deposition System with Accessories O1 set 9 Thermal Imaging Camera 01 No 10 Climate Chamber 01 No 11 XGA Professional Plasma with PDA and Visualiser and Software 02 Nos 12 BOD self check measuring equipment 01 No 13 INNERMOST MEMBER Liner of Explosive Testing Cannon 02 Nos 14 Microwave Digestion System 01 No I5 VOD Meter Data Recorder 01 No Last Date of Opening 29 01 2008 Time 10 00 AM onwards Details of the Tender Document is available at www cmriindia nic in 0326 2388306 2388319 6 0326 2203156 2381210 Stores amp Purchase Officer CENTRAL INSTITUTE OF MINING amp FUEL RESEARCH CSIR Minis
22. KKKKK 43
23. PA procedures 3015 3051 3052 10 The system should carry a warranty of two years with additional 3 years AMC 11 Spare vessels necessary accessories and consumable Laptop Computer Printer etc should also be quoted with system 1 No gt SL No 06 SI No File No CIMFR PUR 14 32 2007 TOTAL ORGANIC CARBON TOC ANALYSER Computer controlled complete analytical system for the analysis of solid and liquid samples The required specification are as follows Analysis modes TC TOC TIC NPOC POC in single sample injection Operating Principal High temperature oxidative combustion followed by NDIR detection Analysis Range Liquid 0 25 000 mg I without dilution or better and can accept particles of 500 microns or more solid samples 0 150 mg absolute carbon Should be able to handle salt content up to 35 g ltr Should have the facility of electronic mass flow controllers Capable of automatic calibration out of only one stock solution Furnace Temperature For liquid and solid module 900 C or more Sample Injection Software controlled sample injection and auto dilution facility for liquid samples and solid sampling kit for solid samples Sample Injection Volume For Liquid 10uL to 3 ml or more Solid 1mg 3gm Precision 2 of full scale IC Pretreatment Automatic internal acidification and sparging module Instrument Control Through PC with the helf of user friendly software for cont
24. al other informative material about our products and Services Details of supplies of identical or similar equipment to other CSIR Labs Institutes for the preceding three years together with prices eventually or finally paid Photocopy duly attested of Certificate of compulsory enlistment of Indian Agents of Foreign principals with DGS amp D if quoting on their behalf Date of enlistment It must be before the date of opening of tenders 4 We have carefully read and understood the terms and conditions of the bid document and the conditions of the contract applicable to the bid document and we do hereby undertake to supply as per these terms and conditions 5 Certificate that the bidder is A Sole proprietorship firm and the person signing the bid document is the sole proprietor constituted attorney of the sole proprietor or A partnership firm and the person signing bid document is a partner of the firm and he has authority to refer to arbitration disputes concerning the business of the partnership by virtue of the partnership agreement by virtue of general power of attorney or 35 A company and the person signing the document is the constituted attorney NOTE Delete whatever is not applicable All correction deletions should invariable by duly attested by the person authorized to sign the bid document 6 We do hereby undertake take until a formal work order is prepared and executed this bid together with your written acceptance t
25. be damaged and declared rejected should be collected by you at your risks and costs within 21 days from the date of intimation by CIMFR otherwise ground rent will be charged 30 In addition to the Terms and Conditions mentioned above Terms and Conditions for the items offered from abroad are as follows 43 The detailed specifications of the material offered should be given Relevant technical Literature and descriptive catalogue pamphlet should also be attached with the offer 44 FOB Price only to be indicated Other charges applicable to be indicated separately 45 INSURANCE Insurance will be done by our own means for imports Please intimate immediately after shipment about the Airway Bill No For indigenous items the cost must include the insurance charges Bill of Lading consignment etc to The Director CIMFR P O Dist Dhanbad Dhanbad Jharkhand India 46 WARRANTY Warranty period should be for a minimum period of three years onsite comprehensive 47 COUNTRY OF ORIGIN Please specify Place County of Origin and the Place Country from where goods will be finally shipped These particulars are very important for establishment of Letter of Credit and arranging insurance 48 VALIDITY PERIOD Your offer should be valid for at least One Hundred Eighty 180 days from the date of opening of tenders 49 Please also indicate names and addresses of some of the Indian Organizations to whom you have supplied material if any
26. centage of Excise Duty separately since we are exempted from payment of Excise Duty 10 Prices The price quoted should clearly mention whether a FOR destination Dispatching Station by registered road transport b FOR free delivery at this office Stores including Packing amp Forwarding freight insurance charges etc c Where there is no mention of the above the offers will be rejected as incomplete d In case of Imports the quotation should be for FOB price only 11 Taxes The percentage rate of sales tax resale tax duties levies and any other charges etc should be clearly indicated in the tender wherever chargeable The packing charges must be included in the rates CIMFR is not authorized to issue C D Forms However the concessional rate of central sales tax is admissible to Research Institutions from certain States is also applicable to this Institute and necessary Concessional Sales Tax Certificate will be issued The supplier should submit documentary proof while claiming octroi naka etc charges 12 Annual Maintenance Contract After the expiry of warranty period ONSITE Comprehensive Maintenance Contract may be entered into for which the Annual Maintenance Contract AMC charges should invariably be quoted in terms of percentage of cost on the exact amount inclusive of all taxes and duties of the product to be supplied Satisfactory services during AMC period is defined as 95 uptime In case 95 uptime is not provided
27. cepted considered and rejected Firms registered with DGS amp D and NSIC may be exempted from payment of EMD if the product being quoted is actually manufactured by them and the product is registered with these agencies Firms registered with these agencies selling products of other companies and not manufacturing the products being quoted by them are not allowed exemption from payment of EMD Firms are to submit a legible photocopy duly attested of Registration Certification of the products manufactured and registered with DGS amp D and NSIC for availing EMD exemption before opening of Technical Commercial Bids otherwise tender submitted by them will not be considered and rejected summarily 5 Forfeiture of EMD The earnest money deposited EMD will be forfeited if the vendor withdraws or amends impairs and derogates from the tender in any respect within the period of validity of tender or fails to furnish the Performance Security Deposit as per Clause No 6 Performance Security Deposit mentioned below 6 Performance Security Deposit The successful tenderer will have to furnish an unconditional Performance Bank Guarantee in favour of the Director CIMFR Dhanbad valid up to sixty 60 days after the warranty from a Scheduled Nationalised Bank in India for 10 of the total order value within twenty one 21 days of the placement of order for orders where full payment is to be made on Letter of Credit Sight Draft or on delivery failing which th
28. crowave control over the whole range for precise reaction control and long service life of magnetrons 2 Large illuminated stainless stell cavity with multi layer fluropolymer PTEF coating for easy cleaning and corrosion resistance 3 The system should have built in exhaust and cooling system for reduction of total process time and fast cooling 4 The system should be under user friendly software control for all function including method management processes control data collection service and calibration 5 System must be fully programmable micro processes controlled vide LCD display for all routing operations The system should be compatible with external PC and printer but it must have option to run without using external PC For data handling the branded Laptop Computer with latest configuration should be include in the offer 6 The system should have minimum 12 position rotor and 12 No of PFT PTFE TFM Quartz liners reactions vessels of 100 ml capacity and it should be able to withstand upto 70 bar pressure and temperature of 240 C or more 7 The system must have temperature and pressure sensor to monitor temperature and pressure inside the vessels The sensor system installation should be user friendly and must nor required any tedious efforts 8 The system should have all safety and protection features including over pressure release devises and spontaneous chemical reactions 9 The system should fully compliance with E
29. e descretion of the Competent Authority CIMFR on violation of the contractual terms of any form Director CIMFR reserves the right to go ahead with the procurement of ordered goods from any another vendor without giving any prior notice and cancel the purchase order In such case any additional impact on CIMFR over and above that contained in the Purchase Order shall be recovered from the successful vendor from the payment to be made by CIMER or any of the CSIR Labs to them towards earlier supplies EMD or otherwise 18 S T Registration No ITCC Distributorship Dealership Service Provider Certificates Tenderers must attach a legible photocopy of the following documents positively along with their tenders 1 CST Local Sales Tax Registration Certificate ii Latest Income Tax Clearance Certificate ii AuthorisedDistributorship AuthorisedDealership AuthorisedRetailership Autorised Service Provider Certificate from the manufacturers 19 Environmental conditions for the installation of equipments Tenderers should specify minimum environmental needs for installation of their Equipments such as air conditioning specifications power supply specifications including any special requirements like voltage regulators etc 20 Software installation Tenderers should clearly specify the minimum hardware requirements for the installation of Software Packages positively 21 Tenderers should note that they should offer their best products pertaining t
30. e purchase order contract shall be terminated b The successful tenderer will have to furnish an unconditional Performance Bank Guarantee in favour of the Director CIMFR Dhanbad valid up to sixty 60 days after the warranty from a Scheduled Nationalised Bank in India for 10 of the total order value before the release of final payment where payment is to be made on satisfactory supply installation testing commissioning demonstration and final acceptance of the products 7 Refund of Performance Security Deposit The Performance Security Deposit will be returned to the successful vendor after sixty days from the date of the completion of warranty period and no interest would be paid thereon 27 8 Warranty Equipments should be under free ONSITE comprehensive warranty for a minimum period of three years from the date of completion of satisfactory installation testing commissioning demonstration and final acceptance of the products A satisfactory service during the warranty period is defined as 95 uptime In case 95 uptime is not provided the warranty period would be extendable by a period which is equivalent to the period during which 95 uptime was not provided The bidder will also ensure that the spares are available at least for three years after the warranty period for the operation and maintenance of the equipments supplied The firms giving the warranty offer less than three years must specify the equivalent amount to be charged fo
31. eaker with sound blaster Keyboard with touch pad and USB wireless mouse Expansion Port 3 USB 2 0 port Gigabit Ethernet Cord RGB or S Video or VGA PCI MCI Slot Connector for port replicator Docking Station and Travel Battery and other standard features Operating system and other software pre installed Microsoft Windows XP and MS Office 2003 preloaded Norton Kaspersky antivirus software latest version with 1 year license recovery solution Power Supply 230V 50Hz Ac supply with rechargeable battery pack comprising of 9 cell 85 Whr Li Ion batteries with suitable battery charger adaptor voltage and capacity of battery pack to be indicated in the offer nylon backpack carry case to be provided Three years on site service and warranty for laptop to be provided 4 A3 Size Colour Printer Warranty 1 year warranty and AMC of next 3 years should be quoted for TOC analyzer Quantity 1 No S1 No 07 Automatic Semi Automatic Grinding and Polishing Machine for Coal 8 10 wheels 5 6 in nos of equal size and matching cloth holding band with provision to fix the grinding polishing cloth and paper automatic speed 0 500 rpm or higher controller with digital display and touch panel controlling unit arrangement for water supply from the tap and flushing system with proper drainage outlet the rotary system of the wheel should withhold the variable pressure etc Consumables Polishing Materials a b c
32. ed by CIMFR will be rejected and or returned unopened to the bidder d Bid Opening and Evaluation Opening of Technical Bids by Purchaser The Purchaser will open all Technical Commercial Bids if the EMD is submitted as per requirement in the presence of bidders representatives who choose to attend at the time on the date and venue indicated in Section I The bidders representatives present there shall sign a register evidencing their attendance In the event of the specified date of the bid opening being declared a holiday for the Purchaser the bids shall be opened at the appointed time and location on the next working day e Clarification of Bids i During evaluation of the bids the purchaser may at his discretion ask the Bidder for clarification of bids The request for clarification and the response shall be in writing and no change in price or substance of the bid shall be sought offered or permitted ii No Bidder shall contact the Purchaser on any matter relating to its bid from the time of the bid opening to the time the contract is awarded If the Bidder wishes to bring additional information to the notice of the Purchaser it should be done in writing iii Any effort by a Bidder to influence the Purchaser in its decisions on bid evaluation bid comparison or contract award decision may result in rejection of the Bidder s bid f Evaluation of Technical Bid i Prior to the detailed technical evaluation the purchaser w
33. essional Plasma Display 50 Diagonal XGA Resolution 16 9 Aspect Ration Point Zoom Video Wall capability 1024 x 1080 pixels Contrast ration not less than 10 000 1 PDA Connector Interface Card Speaker Systems for 50 Plasma Displays Wall Mount Kit Desktop Stand Interactive Electromagnetic LCD Writing Tablet 17 Diagonal LCD Screen Size 1280 x 1024 max resolution LCD sensor zone VGA Amplifier Cum Switcher Visualizer Digital Professional Presenter CCD Camera VGA In VGA out USB PS2 Mouse MIC RS232C Port DVI Port S Video Composite Video Software for Visulizer 02 Nos 02 Nos 02 Nos 02 Nos 02 Nos 02 Nos 02 Nos 02 Nos 16 gt S1 No 12 BOD Self check measuring equipment for determination of Biochemical oxygen demand BOD in water wastewater The offer should include complete package ready for use for 12 simultaneous measurements of BOD with all accessories including BOD bottles Measuring Heads BOD incubator Thermostate Box Stirring Systems etc The technical specifications is as follows Application BOD routing BOD Standard Measuring Principal Manometric with pressure sensor Quantity measured BOD n Measuring Range 0 4000 mg l Display Accuracy 1 digit Memory For BODS 1 per day Ambient Temperature Storage 0 65 C Operation Temperature 30 40 C Measuring Value Memory 05 Hour 99 days Sample Volume Fixed Power S
34. for at least one year v Manufacturers should have good record of after sales service in India v Manufacturers should mention about their re calibration facilities in India and abroad and total charges Calibration Charges Handling Charges Taxes Any others for re calibration of Seismographs every year for five years p S1 No 02 File No CIMFR PUR 14 25 2007 Sl Description of Item Qty No PROXIMATE ANALYZER THERMO GRAVIMETRIC ANALYZER Thermo Gravimetric Analyzer should have multiple sample analyzers with auto crucible covers Thermo Gravimetric Analyzer 19 samples for Coal Coke Graphite Cement Bauxite Iron Ore Food Feed Flour Rubber Fertilizer Plastic etc The Thermo Gravimetric Analyzer should have the following specifications Will analyze 1 to 19 samples unattended 19 samples 1 reference Determination of moisture volatiles fixed carbon ash LOI Temperature Range 50 1000 deg C Sample Size 0 1 10 gms Standard Deviation 0 0002 gms Weight loss Gain Range 0 100 etc Temperature Stability C at 105 107 C and 2 C at all other ranges Selectable atmospheres N gt O2 or Air e Dual carousel configuration for coal only Fully Automatic installation amp removal of crucible covers inside furnace Patented This has the following advantages a No danger to operator as there is no manual removing of lids for Ash determination
35. gn Supplier under the Compulsory scheme of Ministry of Finance In case Indian Agents submit their tender or forward the tender of Foreign Supplier without DGS amp D Registration Certificate the tender will not be considered In such cases the tender must be submitted by Foreign Manufacturer Supplier directly to CIMFR then the tender of Foreign Manufacturer Supplier will only be considered and CIMFR will deal directly with the Foreign Manufacturer Supplier 3 Cost of Bidding The bidders shall bear all costs associated with the preparation and submission of its bid and CIMFR will in no case be responsible or liable for these costs regardless of the conducts and the outcome of the bidding process 4 The Bidding Documents The goods and services required bidding procedures and contract terms are prescribed in the bidding document In addition to the invitation for the bids the bidding document includes a Instruction to bidders b Schedule of requirements c Technical Specifications d Terms amp Conditions e Bid form and price schedule The bidder is expected to examine all instructions forms terms and conditions in the bidding document Failure to furnish all information required or submission of bid not substantially responsive to the bidding documents in every respect will be at the bidder s risk and may result in rejection of its bid 5 Preparation of bids The bids are to be submitted in three separate sealed envelopes a
36. hereof and placement of letter of intent awarding the work order shall constitute a binding contract between us Dated this day 2004 Signature of Bidder Details of enclosures Full Address Telephone No Telegraphic Address Fax No E Mail COMPANY SEAL 36 Following are the Technical deviations and variations from the Technical specifications and Schedule of Requirements These deviations and variations are exhaustive Except these deviations and variations the entire work shall be performed as per your specifications and documents SI No Item Statement of Deviations Variations Signature of the Bidder Name Date Place Address Company Seal 37 Signature of the Bidder Name Date Place Address Company Seal Financial Bid Form On the Letter Head of the firm submitting the Bid Document To The Director Central Institute of Mining amp Fuel Research P O DHANBAD DISTT DHANBAD DHANBAD 826001 INDIA Ref Tender No CIMFR PUR 14 5 2007 dated 27 12 2007 Sir Having examined the bidding documents and having submitted the technical bid for the same we the undersigned hereby submit the Financial Bid for supply of goods and services as per the schedule of requirements and in conformity with the said bidding documents We hereby offer to supply the Goods Services at the prices and rates mentioned in the Financial Bid We do hereby undertake
37. il circuit diagrams k The total system should be calibrated and verified properly and the reports should be enclosed with validity period etc D Details of after service and support with spares and minimum period of advice repair service etc m Latest upgraded model of the instrument with comparatively lesser weight will be preferred n List of users may be provided o Minimum one year guarantee warranty on equipment p Power inverter standby spares for better operation optional q One standby long connecting cable for processing recording un it Optional r Any other improved feature may also be listed Separate price list of the optional equipment and attachments may be supplied In addition principles of operation of the particular equipment should be made clear and the limitations of the equipment will also require to be explained N B Indian Agent may be contacted for future service if required and name of the Indian Agent may be supplied by the company gt SL No 05 SI No File No CIMFR PUR 14 31 2007 MICROWAVE DIGESTION SYSTEM FOR SAMPLE PREPARATION Laboratory Microwave Digestion System for closed vessel digestion of organic inorganic soil sediment and rock samples The system should have following specification 1 The system should have single dual magnetron system with magnetron frequency of 2455 MHz and microwave power output of 1400W or higher Unpulsed mi
38. ill determine the substantial responsiveness of each bid to the Bidding Documents A substantially responsive bid is one that conforms to all the terms and conditions of the Bidding Documents without material deviations ii A bid determined as not substantially responsive will be rejected by the purchaser and may not subsequently be made responsive by the Bidder by correction of the non conformity iii All the vendors will have to bring their equipment machine for testing and technical evaluation bench marking as and when asked for if required Separate communication will be sent in this regard The bidders short listed by the purchaser based on evaluation of their technical bids may be called for detailed discussion including presentation of their equipment system to a team selected by the purchaser for the purpose at a specified date time and venue if needed 25 g Opening of Financial Bids i The purchaser will open the financial bids of only those bidders which are found to be technically qualified to undertake the job The time date and venue of opening of financial bids will be intimated to these technical qualified bidders only ii The Financial Bids of the technically qualified bidders shall be opened in the presence of their representatives who are willing to participate on the specified date time and venue h Evaluation and Comparison of Bid i 1 The comparison shall be of all inclusive price of goods incl
39. inting and graphic display Instrument must have dual magnetron with unpulsed microwave power over its full range The magnetron should be protected from reflected microwave energy Dual temperature sensor design for high accuracy to measure temperature Forced air cooling system to prevent over heating and cool vessels in minutes Multiple over pressure release device and protection shields around the reaction vessels to ensure safety The impact resistance door with electrical and mechanical interlocks System must be operated through touch control with appropriate software for real time temperature and pressure It should have facility to interface with PC System programme must include the capability to programme a time to temperature or pressure operation High performance vessels 12 Nos yY Linear Material PTTE TFM y Pressure Jacket Ceramic or Similar y Volume Min 100 mL yY Maximum Pressure 100 bar 1450 psi Maximum temperature 300 C Minimum 12 position rotor system Inbuilt exhaust system to cool the vessels and to drive away if any fumes in the cavity System should be upgradeable to open vessel digestion system All necessary accessories spare parts consumables should be quoted for smooth and trouble free operation of the equipment for minimum 3 years Minimum 2 years warranty of the system Note The instrument should be installed at CIMFR Digwadih Camps P O FRI Dhanbad Jharkhand India
40. ited balance sheet of your firm 4 Have you attached proof of the manufacturer s authorization 5 Have you attached the details of the income tax registration and latest income tax clearance certificate 6 Have you attached the statement of deviations from the technical Specifications in the format 7 Have you provided details of your maintenance infrastructure facilities including addresses of the service centers in the format 8 Have you attached the technical details of the goods and services offered as a part of this bid document 9 Have you attached the copies of relevant work orders executed during the last three years 10 Have you attached the details of identical or similar equipments supplied to other CSIR Labs Institutes for the preceding three years together with prices eventually or finally paid 11 Have you attached photocopy duly attested of Certificate of compulsory Enlistment of Indian Agents of foreign principals with DGS amp D if quoting on their behalf Date of enlistment must be before the date of opening of tenders 12 Have you attached Service Provider Certificate issued by the Manufacturer 33 1 Have you attached the Financial Bid Yes No 2 Have you attached the price schedule for the goods services offered Yes No in the Format 3 Have you attached the statement of deviations from the Financial Yes No terms and conditions in the format
41. ith PDA and Visualiser and 2 Nos Rs 300 Rs 35 500 00 11 26 2007 Software 12 CIMFR PUR BOD self check measuring equipment 1 No Rs 300 Rs 8 000 00 11 24 2007 13 CIMFR PUR INNERMOST MEMBER Liner of Explosive Testing 2 Nos Rs 300 Rs 16 000 00 11 25 2007 Cannon 14 13 1 CFRI Microwave Digestion System 1 No Rs 300 Rs 14 000 00 177 06 07 Pur 15 CIMFR PUR VOD Meter Data Recorder 1 No Rs 300 Rs 16 000 00 14 29 2007 Note The Tender Document can be obtained from the Office of the Stores amp Purchase Officer CIMFR Barwa Road Dhanbad on written request on payment of the non refundable and non transferable tender document fees as stated above in the form of cross Demand Draft issued by a scheduled bank drawn in favour Director CIMFR payable at State Bank of India Hirapur Branch Dhanbad from 28 12 2007 to 28 01 2008 CIMFR will not be responsible for non receipt of the Tender Documents due to postal delay loss in transit The tender complete in all respect along with EMD should reach to this office on or before 28 01 2008 before 4 00 PM and will No tender fees are required in case it is downloaded from the site www cmriindia nic in be opened on 29 01 2008 at 10 00 AM onwards in the Meeting Room of CIMFR Tender Documents with detail terms amp conditions can be downloaded from our website www cmriindia nic in Tender fees will not be required if it is downloaded from the website up to the tender sale period The
42. l 60 days after the warranty period from a Foreign Bank duly endorsed by Nationalized Bank in India Term III Letter of Credit Sight Draft For 100 payment against submission of unconditional Performance Bank Guarantee for 10 of the total order value within twenty one 21 days of the placement of Purchase Order valid till 60 days after the warranty period from a Foreign Bank duly endorsed by Nationalized Bank in India 54 The tenders are liable to be cancelled if any of the conditions noted herein are not complied with Hypothetical ambiguous and conditional tenders will not be entertained at all and rejected summarily 55 Goods should not be dispatched until firm Purchase Order is received by the successful vendor 56 Director CIMFR reserves the right to delete or alter the item given in the enclosed annexure depending on prevailing requirements 57 Director CIMFR reserves the right to accept or reject any tender in whole or in part thereof without assigning any reason 58 Arbitration Except where otherwise provided in the Contract all questions and disputes relating to the meaning of the specifications instructions and terms amp conditions herein before mentioned and as to the quality of the materials as to any question claim right matter or thing whatsoever in any way arising out of or relating to the Contract Specifications estimates instructions orders or these conditions or otherwise concerning the works o
43. led the Order AND WHEREAS it has been stipulated by you in the said order that the Supplier shall furnish you with a Bank Guarantee by a recognized bank for the sum specified therein as security for compliance with the Supplier s performance obligations in accordance with the order AND WHEREAS we have agreed to give the Supplier a Guarantee THEREFORE WE hereby affirm that we are Guarantors and responsible to you on behalf of the Supplier up to a total of Amount of the Guarantee in Words and Figures and we undertake to pay you upon your first written demand declaring the sum or sums within the limit of Amount Guarantee as aforesaid without your needing to prove or to show grounds or reasons for your demand or the sum specified therein This guarantee is valid until the day of 2007 Signature and Seal of Guarantors Date Address All correspondence with reference to this guarantee shall be made at the following address Name amp address of the lab pa of 2K os 2 2k os os os 3 of 2k of of 2 of E E 2K of ok of 2k of of 2k of 2 ok 2k 2K of ok os 2k of of 2k 2 oe 2 of oe 2 of 2k oh of 2k of 2 2k 2 oe a of 2k of 2k of ok 2 os 2 ok ok ok of 2k of 2 of of 2K ok 2 ok E ok ok of 2k ok ok ok ok ok ok ok ok ok Oe 2 2K OK OS OK OS 2K OK OK Oe OS OK OK OK OK OS OI OS OK 2 OK OE OS OI OK OK OK Of OI OK OK Oe OK OI Of Ok OK OK Oe 2k OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK eK KK OK Ke KK KK KK KKK KKK KKK KKK KKK KKK KKKK
44. mercial Terms a Percentage rate of CST LST Octroi freight and forwarding charges handling charges loading unloading charges any other tax charge as applicable should be clearly mentioned The offers indicating Taxes as applicable or Taxes inclusive may be rejected b Validity of Quotation c Delivery Period d Payment Terms e Warranty f Training g Discount h Terms of Delivery i Post Warranty AMC j Performance Security Deposit k Liquidated Damages 1 Installation testing and commissioning charges m Percentage of Agency Commission in case of imports n Agency Commission should be included in the FOB Price and will be paid to the Indian Agents if registered with DGS amp D o Gateway Airport in case of shipment from abroad p Beneficiary Bank and SWIFT No in case of imports 22 Financial Bid should consist of Basic Price in case of indigenous supply FOB price in case of imports Commercial Terms a Percentage rate of CST LST Octroi freight and forwarding charges handling charges loading unloading charges any other tax charge as applicable should be clearly mentioned The offers indicating Taxes as applicable or Taxes inclusive may be rejected b Validity of Quotation c Delivery Period d Payment Terms e Warranty f Training g Discount h Terms of Delivery i Post Warranty AMC j Performance Security Deposit k Liquidated Damages 1 Installation testing and commissioning
45. nd non compliance of the terms amp conditions must be written clearly An incomplete offer and late bids are liable to be ignored and rejected To aid the Bidders in submitting complete offers a Check List is included in the bid document The bidders must fill this and submit along with their offer in their own interest to avoid rejection of their tender Request For Proposal RPF NIT No CIM FR PU R 14 5 2007 1 Last Date for Submission of Bid 2 Date of Opening of Tender only Technical Bid in case of Double Bid System 29 01 2008 at 10 00 A M 3 Date of Opening Financial Bid wherever applicable TENDERERS WHOSE TENDERS ARE FOUND TECHNICALLY SUITABLE 21 INVITATION FOR THE BIDS Sealed tenders are invited under Two Bids System 1 Technical Commercial Bid and 2 Financial Bid for the products mentioned in our Global Open Tender Notice required to be supplied installed commissioned and demonstrated at CIMFR Dhanbad Technical Commercial Bid and Financial Bid should be identical in all respects except that the Technical Commercial Bid should have blank space at the place where prices have been indicated in the Financial Bid Tenderers are requested to submit their tenders in three separate envelopes 1 EMD Envelope 2 Technical Commercial Bid Envelope and 3 Financial Bid Envelope duly sealed and super scribed with Tender No and Description of item strictly as per our Technical specifications and Terms and Conditions
46. o Technical specifications given 22 Tenderers should clearly indicate whether they are Original Equipment Manufacturers or authorised distributors dealers suppliers on behalf of manufacturers Brand names amp Model Nos of all equipments and components offered should necessarily be mentioned 23 Tenderers should furnish the experience of their organization in the area of manufacturing and or supply of similar equipment 24 Tenderers should have a well established Office and Service and Support Centre in Kolkata Dhanbad India managed by qualified maintenance professionals along with documentary evidence to be attached with their tenders 25 Tenderers should indicate the names along with addresses Telephone nos Fax No Contact person dates of supply etc of various Government Public Sector Departments and other organizations where they have supplied and installed the similar equipments and are duly maintaining them 29 26 Tenderers should furnish all details of Performance Certification Bench marking of their Equipments by recognized National International Institutes Govt Organizations like D O E Dept of Electronics etc as applicable 27 All prices shall be quoted clearly both in figures and words duly taking into account all concessions provided by the Govt of India as on the date of tender In case of discrepancy in Unit and Total prices unit price shall be taken to be final price for the purpose of calculations
47. of discrepancy between unit price and total price the unit price will prevail vi Annual Maintenance Charges after warranty period should be quoted separately Signature of the bidder Name Place Date Address Company Seal 40 STATEMENT OF FINANCIAL DEVIATIONS Following are the financial deviations and variation s from the exceptions to the specifications and documents for the Bid document These deviation s and variation s are exhaustive Except these deviation s and variation s the entire work shall be performed as per your specifications and documents S No Section No Clause No Statement of deviation s and variation s Signature of the bidder Name Place Date Address Company Seal 41 BID SECURITY FORM WHEREAS stasis easy ee tng ap nim E ip i een pease ad atc dae eg E hereinafter called the Bidder has submitted its bid dated erene DET EERI DEEA Date if submission of bid for the supply of E E E Name and or description of the goods Hereinafter called the bid KNOW ALL PEOPLE by these presents that WE a E E Name of bank of E E OA EEA AEE G Name of country having our registered office at address amp phone amp fax no of bank hereinafter called the bank are bound unto PE EEA PEE E Name of Purchaser hereinafter called the Purchaser in the sum of ssssssscescscnscnsrrscrserserserserserersrrsrrerrerere For which payment well and truly
48. r Paper Hook Tissue Paper Inlet Outlet Pipe Essential terms and conditions 1 The main system along with items mentioned under essential accessories must come in a single package 2 Two year warranty for the whole system from the day of installation 3 Time to time onsite troubleshooting as and when required during the warranty period must be provided 4 The supplier must have a working service centre in eastern region preferably at Kolkata 5 Supplier firm being manufacturer firm will be preferred 6 Supplier must provide detailed pre installation requirement along with quotation 7 Existing customer list with address and contact number must be provided with quotation 8 Quotation from dealers will be rejected 9 Scientific research publications citing the application of the instrument quoted may be provided 10 Any future software upgradation must be provided free of cost Note The instrument should be installed at CIMFR Digwadih Campus P O FRI Dhanbad Jharkhand India 1 set 1 set 1 set 11 S1 No 09 Thermal Imaging Camera have been the following specifications 12 1 Temperature Range i upto 500 C ii upto 1000 C iii upto 1500 C iv upto 2000 V 2 Hardware switch or Software selectable ranges 3 Storage Range 40 to 70 C approx 4 Operating Humidity RH non condensing 10 to 95 5 Opr Temperature 0 40 C 0 50 C 6 Video output NTSC PAL
49. r additional warranty per year which will be added to the price quoted for deciding Lowest Tender Failing to quote the same will lead to rejection of the bid This must be strictly complied 9 Custom Duty and Excise Duty Our Institution is eligible for payment of concessional Custom Duty and exempted from payment of Excise duty a In case the tenderers are Indian Agents of the foreign suppliers and quoting prices on behalf of their foreign principals must enclose the proof of compulsory enlistment with DGS amp D Date of enlistment must be before the date of opening of tenders Tenders of agents not enlisted with DGS amp D will be ignored and summarily rejected The compulsory enlistment of Indian Agents of foreign principals with DGS amp D is of general nature and does not confer on the Indian Agents the status of a supplier registered with DGS amp D b In case the prices are quoted in foreign currency it must be on FOB price Indian Agency Commission Technical Service Charges if any must also be shown separately and shall be payable in India in Indian Rupees only if the Indian Agent is registered with DGS amp D Kindly indicate Indian Agent s address their kind of services and percentage Agency Commission which will be reduced from invoice and paid in Indian Rupees Only Also quotation should indicate whether Agency Commission is included excluded in the FOB price c In case of Domestic the offer should contain the basic price and per
50. r the execution of the same whether arising during the process of the work or after the completion or abandonment thereof shall be referred to the sole arbitration of a person nominated by the Director General Council of Scientific amp Industrial Research New Delhi and if he is unable or unwilling to act to the sole arbitration of some other person appointed by him willing to act as such arbitrator The submission shall be deemed to be submission to Arbitration under the meaning of the India Arbitration amp Conciliation 1996 or any satisfactory modification or reenactment thereof for the time being in force conclusive and binding on all parties of the Contract The venue of the arbitration will be Dhanbad only In the case of a dispute between the purchaser and a foreign supplier the dispute shall be settled by arbitration in accordance with provision of clause above But if this not acceptable to the supplier then the dispute shall be settled in accordance with provisions of UNCITRAL United Nations Commission of International Trade Law Arbitration Rules The venue of the arbitration shall be the place from where the order is issued 32 FORMATS FOR BID SUBMISSION Checklist for Bid Submission The following check list must be filled in and submitted with the bid document Technical Bid 1 Has the tender document issued to you 2 Have you attached the technical bid form 3 Have you attached a copy of the last aud
51. ral Institute of Mining amp Fuel Research Barwa Road Dhanbad 826001 JHARKHAND INDIA in the Tender Box kept in the Office of the Stores amp Purchase Officer CIMFR latest by upto 4 00 PM on 28 01 2008 positively Request for extension of submission date of tenders will not be considered 2 Late delayed tenders Late delayed tenders due to any reason whatsoever will not be accepted considered at all under any circumstance 3 Opening of Tenders The tenders received will be opened at 10 00 A M on 29 01 2008 in the presence of the authorized representatives if any of quoting firm one member only at this office Request for extension of opening date of tenders will not be considered 4 Earnest Money Deposit Tenderers shall have to deposit EMD of amount mentioned in our Global Open Tender Notice in Indian Rupees or in equivalent amount in foreign currency in the form of Crossed Demand Draft BG only in favour of Director CIMFR Dhanbad issued by Scheduled Nationalized Bank payable at Dhanbad India along with their tenders with Technical Bid only The validity of the EMD submitted in the form of Bank Guarantee must be co terminous with the validity of the offer It must normally be valid for six months 180 days from the date of opening of tender Tenders received without earnest money will not be entertained considered at all and rejected summarily Tenders received along with EMD in the form of Cheque Cash will not be ac
52. rganizations since the equipment is required for research purposes 37 Offers for stores vaguely described as Best Indian Make Foreign Make will be ignored while considering the tenders 38 Details of Equipments supplied to CSIR Labs Institutes The tenderers who have supplied identical or similar equipment to other CSIR Labs Institutions have to furnish the details of such supplies for the preceding three years along with the prices eventually or finally paid positively 39 Responsibility The responsibility lies with the successful tenderer if any damage or loss to the property of the Institute occurs while undertaking and executing the contract 40 Shortage of Supplies Suppliers will have to make the good the shortages if any which is revealed after opening the packages The Stores which are spoiled damaged during transit due to faulty packing will have to be replaced by the suppliers The product should have warranty for workmanship performance and service for a minimum period of twelve months from the date of acceptance of replacement of spares parts during warranty period The replacement should be done free of all costs including to and fro Air Freight packing forwarding and insurance charges 41 Defects and Liability Period Thirty six months from the date of virtual completion installation and commissioning of the equipments as certified by CIMFR Dhanbad India 42 Damage and Unaccepted supply The material found to
53. rolling all functions including aspiration measurement injection volume setting furnance temperature control of off carrier gas and spurage gas Data processing Windows based software with real time graphical display of peaks automatic multipoint calibration with baseline auto correction along with data and graphics printing facility Accessories System should be quoted with 1 5 KVA On line UPS with 1 hour backup 2 Sufficient quantity of consumables wear parts standards amp 0 1 mg accuracy electronic balance cylinder filled with desired gas and two stage regulators and tools and other accessories required for trouble free installation and operation of instrument for at least 3 years in liquid and solid modes 3 Laptop for operating the instrument and field presentation use with following configurations Processor Mobile Intel Core 2 Duo Processor T7500 2 2 GHz with 4 MB L2 Cache 800 MHz FSB or Higher 945 PM or higher chipset on OEM Motherboard Memory 2 GB 667 MHz Dual Channel DDR2 SDRAM expandable upto 4 GB HDD 160GB SATA with 7200 rpm 39 1 cm TFT Active Matrix Display 1280 x 800 WXGA Bright View Resolution or higher Graphics Card NVIDIA Ge Force 8400 M Gs with 128 MB GDDR3 dedicated memory Modem Integrated 56 KBPS Modem Fax Data and 10 100 1000 Gigabit Past Ethernet Integrated Wireles 3945 a b g Integrated internal blue tooth and Ye Fi Internal DVD Writer 8x Super Multi with Double Layer Fixed Integrated stereo sp
54. that in the event of acceptance of our bid the supply of Goods Services shall be made as stipulated in the schedule to the Bid document and that we shall perform all the incidental services The prices quoted are inclusive of all charges including installation and commissioning charges in the Central Institute of Mining amp Fuel Research Institute Dhanbad We enclose herewith the complete Financial Bid as required by you This includes Financial Bid Letter Price Schedule Statement of deviations from Financial terms and conditions We agree to abide by our offer for a period of One Hundred Twenty 120 days from the date fixed for opening of the bid documents and that we shall remain bound by a communication of acceptance within that time We have carefully read and understood the terms and condition of the bid document and we do hereby undertake to supply as per these terms and conditions The Financial Deviation are only those mentioned in the statement of deviation from financial terms and conditions Certified that the bidder is A sole proprietorship firm and the person signing the bid document is the sole proprietor constituted attorney of sole proprietor Or A partnership firm and the person signing the bid document is a partner of the firm and he has authority to refer to arbitration disputes concerning the business of the partnership by virtue of the partnership agreement by virtue of general power of attorney Or A company
55. try of Science amp Technology Govt of India NIT No CIMFR PUR 14 5 2007 Director CIMFR invites sealed tenders In two Bid System for supply installation and amp commissioning of the following stores NOTICE INVITING TENDER H Q Barwa Road Campus Dhanbad 826 001 Jharkhand India Date 27 12 2007 Item 5 Qty T D Fee EMD in No File No Particulars of Item inDD DD BG BC 1 CIMFR PUR Multi Channel Seismographs 02 sets Rs 300 Rs 14 000 00 14 24 2007 2 CIMFR PUR Proximate Analyser Thermo Gravimetric Analyser 01 No Rs 300 Rs 50 000 00 14 25 2007 3 CIMFR PUR Automatic Bomb Calorimeter 01 No Rs 300 Rs 24 000 00 14 26 2007 4 CMRI PUR Computerized Wire rope Defectograph Rope Tester 01 Rs 300 Rs 36 000 00 11 11 2007 complete set 5 CIMFR PUR Total Organic Carbon TOC Analyser 1 No Rs 300 Rs 36 000 00 14 31 2007 6 CIMFR PUR Microwave Digestion System 1 No Rs 300 Rs 20 000 00 14 32 2007 7 13 2 CIMFR 117 Automatic Semi Automatic Grinding and Polishing 1 set Rs 300 Rs 30 000 00 07 08 PUR Machine for Coal 8 13 2 CIMFR 105 Langmuir Blodgett Film Deposition System with 1 set Rs 300 Rs 30 000 00 07 08 PUR Accessories 9 CMRI PUR Thermal Imaging Camera 1 No Rs 300 Rs 50 000 00 12 6 2006 10 CIMFR PUR Climate Chamber 1 No Rs 300 Rs 12 000 00 14 35 2007 11 CIMFR PUR XGA Professional Plasma w
56. upply 230V 50Hz 01 No 17 gt S1 No 13 INNERMOST MEMBER Liner of Explosive Testing Cannon This is the innermost part of three member explosive testing cannon assembly see attached figure and have following specifications a Outside diameter 4 34 inch 7 inch taper 1 32 inch b Inside diameter 55mm inside diameter for a length of 4 0 feet c Length 5 0 feet 1 32 inch d It should be made of 2 5 Chrome 0 75 Nickel 0 35 Molybdenum Forged Steel Oil Hardened amp Tempered condition having Brinell Hardness of 340 360 The supplier should submit a certificate of examination of the material used for making liner from reputed organization for their conformity to our requirement 02 Nos 18 _ gt S1 No 14 SI No File No 13 1 CFRI 177 06 07 PUR MICROWAVE DIGESTION SYSTEM Specifications l 11 12 13 14 15 16 17 The Microwave Digestion System must be able to ensure efficient operation for the digestion of minimum 12 samples simultaneously for refractory ceramic materials Coal Ash Ore etc at high pressure 1450 psi The system must be compatible to with stand exposure to corrosive chemicals and spills There must be non absorptive load such as a PFA floor in the cavity to compete with the sample for available microwave energy The unit should be computer controller for operation storage pr
57. usive of all costs as well as taxes paid or payable and the warranty period asked for ii Arithmetical errors will be rectified on the following basis if there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity the unit price shall prevail and the total price shall be corrected If the supplier does not accept the correction of errors its bid will be rejected If there is a discrepancy between words and figures the amount in words will prevail iii Bidders shall state their bid price for the payment schedule Bids will be evaluated on the basis of this base price Bidders are however permitted to state an alternative payment schedule and indicate the reduction in bid price they wish to offer for such alternative payment schedule The purchaser may consider the alternative payment schedule offered by the selected Bidder but it may not be binding on purchaser Placement of Purchase Order The purchaser will place the purchase order on the successful bidder whose bid has been determined to be substantially responsive and has been determined as the best evaluated bid provided further that the bidder is determined to be qualified to perform the contract satisfactorily 26 TERMS amp CONDITIONS 1 Submission of Tenders Sealed tenders must be submitted in an envelope duly super scribing Tender File Ref No Description of item and Date of Opening addressed to Director Cent
58. y clearance please specify our Purchase Order Reference No and date on the top of the parcel as well as on the Airway bill without fail Address all the consignments to Director CIMFR Dhanbad 828 108 India and not to Bank The ordered materials are being imported under Open General License The following documents may be sent to us directly while dispatch Invoice in quadruplicate with deduction of Agency Commission if any Packing List Delivery Challan Country of Origin Certificate Literature if any should be enclosed 53 PAYMENT TERMS Term I In case of indigenous offer the payment will be on credit basis i e after receipt of material in good condition installation testing commissioning satisfactory demonstration final acceptance of the whole system and on submission of unconditional Performance Bank Guarantee for 10 of the total order value valid till 60 days after the warranty period from a Foreign Bank duly endorsed by Nationalized Bank in India 31 Term II In case of Foreign offer 80 percent value of goods will be paid through an Irrevocable Letter of Credit on submission of shipping documents Balance 20 percent value of goods will be paid by Foreign Demand Draft excluding Indian Agency Commission if any after installation testing commissioning satisfactory demonstration final acceptance of the whole system and on submission of unconditional Performance Bank Guarantee for 10 of the total order value valid til
Download Pdf Manuals
Related Search