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2014 Boston National College Fair Exhibitor Service Manual

1. 0 48 Shampoo service should be ordered for the night before the first show day to ensure that the carpet has adequate drying time Terms amp Conditions Cleaning The MCCA through its cleaning contractor American Building Maintenance ABM is the exclusive provider of all cleaning services Frequently Asked Questions Cleaning Will my booth be automatically vacuumed or mopped prior to the first show day Exhibitor booths will not be vacuumed or mopped unless the service is ordered through the MCCA prior to the show opening Do I need to order both the Initial Vacuum and the Daily Vacuum if I want my booth to be vacuumed everyday including the first show day No it is only necessary to order one vacuuming mopping service Daily Vacuum Mop includes the initial first day service The Daily 4 Porter Service also includes the initial first day service Shampoo service on the other hand may be ordered alone or partnered with any other cleaning service Page 6 MCCA Exhibitor Ordering Guide Why is the rate on your website different from the rate listed above The service rates are the same on both the form and the online order page they are just presented differently The form shows the daily unit price for the service while the online page shows the total price for the duration of the show If I order cleaning service when can I expect my carpet to be cleaned If the show you are attending opens in the mornin
2. 606 00 757 00 208V Single Phase 100 Amp 930 00 1 163 00 208V Three Phase 30 Amp Nema L21 30P 576 00 720 00 208V Three Phase TE 870 00 1 087 00 208V Three Phase 100 Amp 1 380 00 1 724 00 208V Three Phase 200 Amp 2 632 00 3 289 00 208V Three Phase 400 Amp 4 648 00 5 809 00 480V Three Phase 30 Amp 877 00 1 096 00 480V Three Phase 60 Amp 1 521 00 1 901 00 480V Three Phase 100 Amp 2 808 00 3 510 00 480V Three Phase 200 Amp 5 581 00 6 976 00 Additional Electrical Services amp Equipment Discount Standard 30 Round Extension Cords 32 00 40 00 30 round yellow extension cords for use in exh
3. 84 00 Truss 5 Section Silver 20 5 x20 5 Box 45 00 54 00 Truss 8 Section Silver 20 5 x20 5 Box 72 00 86 00 Truss 10 Section Silver 20 5 x20 5 Box 90 00 108 00 Corner Block A corner block is an aluminum piece that attaches to truss to create a right angle Corner Block Silver 12 x12 Box 50 00 60 00 Corner Block Black 12 x12 65 00 78 00 Corner Block Silver 20 5 x20 5 Box 70 00 84 00 E EEN 35 00 42 00 A base plate is used as a stand for ground supported truss or poles EEN 150 00 180 00 A rotator is a motor used to rotate a hanging sign Molor ee 150 00 180 00 A motor is a motorized pulley that is rigged to the ceiling and attached to truss to achieve a desired height Motors are also used to safely suspend heavier items that cannot be supported by cables alone Motors are available in 1 4 ton 1 2 ton and 1 ton capacities cQ P 6 00 7 00 A cheese
4. 180 00 Dimmer Control 24 quA E 320 00 384 00 Terms amp Conditions Rigging Hynes Rigging JCALPRO is the exclusive rigging vendor at the Hynes Convention Center if a sign requires a motor electrical rigging and or truss otherwise the exhibitor may hire the general service contractor to hang signage BCEC Rigging JCALPRO is the exclusive rigging vendor at the Boston Convention amp Exhibition Center BCEC If an exhibitor is exhibiting at the BCEC and requires rigging services for the booth JCALPRO is the only vendor authorized to hang signs banners or lighting in the booth space Exhibitor requires specific load in load out dates and or times then a base rigging package may not be applicable In this case a special quote for required crew and lift equipment will be prepared using the following hourly labor and weekly lift rental rates Page 17 MCCA Exhibitor Ordering Guide Items except holidays and holidays all days 12am 7am Weekly Lift Rental Items Rate 24 32 Scissor Lift 600 00 40 45 Boom Lift 950 00 60 Boom Lift 1 550 00 All rigging must conform to the rules regulations and facility limitations of the MCCA and any show management regulations All equipment signs products etc must be designed to suspend safely Care must be taken to use only rated rigging hardware when designing constructing or purchasing such items Any equipment signs
5. 235 00 Exhibitors who require more than an individual connection should order additional connections as needed Other Compressed Gases The MCCA provides a variety of bottled gases The most commonly ordered gases are listed below If other gases not listed are required the exhibitor should contact MCCA Exhibitor Services Flammable gases are not permitted in MCCA facilities 20 Lbs Dry or Liquid EE 154 00 184 50 S0 Lbs Dry OE EIquid Os oido deti iri vei uui ia ass 167 00 200 50 Dry Nitrogen 300 ft 206 00 247 75 Installation amp Connections Plumbing Plumbing Service is brought from the nearest column or floor port into the booth Air and Water connections are available in limited locations on the exhibit floor Connection sizes and booth locations all factor into planning to supply air and water to exhibitors Please provide a floor plan of the exhibit space indicating locations that require air or water service as well as connection requirements well in advance of exhibitor move in Terms amp Conditions Plumbing The MCCA is the exclusive provider of all plumbing services All plumbing equipment shall remain the property of the MCCA and may not be installed or removed by anyone other than MCCA Personnel Exhibitors are not permitted to fill or drain their own equipment use indi
6. Chair De 1205 Lx18 Dx34H 100 00 05035 0025 9 20165 5 Chair Grape 1205 Lx18 Dx34H oo 05035 0025 5L JL 20165 SikBackArmChai Lime 205 Lx18 Dx34H 100 00 05035 0025 T 20165 SilkBackArmChair Tangerine 20 5 Lx18 Dx34 H_ 100 00 05035 0025 W 20165 SikBackArmChair White 1205 Lx18 Dx34H oo 05035 0024 8 JL 18165 SikBackArmlessChair Black M7Z Lx18 Dx34H o 05035 0024 18165 SikBackArmlessChair Cobalt amp M7Z Lx18 Dx34H _ o o5035 0024 R_ 18165 SilkBackArmlessChar Red M7Z Lx18 Dx34H o 05035 0024 G 18165 SilkBackArmlessChair Grape M7Z Lx18 Dx34H o 05035 0024 18165 SikBackArmlessChair Lime M7Z Lx18 Dx34H 95 00 05035 00247 JL 18165 Silk Back Armless Chair Tangerine M7 Lx18 Dx34H Sen 05035 0024 W 18165 SikBackArmlessChair White M7Z Lx18 Dx34H o 05035 0006 1 21165 Park Avenue Chair Maple RM6 Lx18 Dx3i H 813500 5035 008 1 15165 Leslie Chair White 120 Wx20 Dx39H Sen 14233 0050 17165 CometSteckArmChair Black 123 Lx22 Dx32 H aan 4233 008
7. EN NN STANDARD TELEPHONE SERVICES Single Line Phone Service Analog Multi Line Phone Service Digital ADDITIONAL TELEPHONE SERVICES amp EQUIPMENT DISCOUNT RATE STANDARD RATE TOTAL DUE Call Waiting Per Phone Line Voice Mail Per Phone Line ISDN BRI Service Polycom Videoconference Equipment Rental w IP Connect Service Polycom Videoconference Equipment Rental w ISDN Service INTERNET SERVICES WIRED INTERNET CONNECTIONS AUTOMATIC CONFIGURATION DISCOUNT RATE STANDARD RATE TOTAL DUE QTY 200 Kbs Shared Service 815 00 1 019 00 aw DISCOUNT RATE TOTAL DUE a 1 175 00 1 468 75 500 Kbs Managed Service 11 public IP address private VLAN and subnet SE E 750 Kbs Managed Service 18 public IP address private VLAN and subnet aM SE 99 19 00 2 private IP addresses Gateway and other NAT devices will not function properly WIRED INTERNET CONNECTIONS MANUAL CONFIGURATION 300 Kbs Managed Service 1 public IP address 1 54 Mbps Managed Service 27 public IP address private VLAN and subnet 4 100 00 5 125 00 6 720 00 8 400 00 10 000 00 12 500 00 3 Mbps Managed Service includes a private VLAN and subnet public IP addresses available upon request 5 Mbps Managed Service includes a private VLAN and subnet public IP addresses available upon request Wireless Internet access is available onsite but is not recommended for exhibitor displays Continued on page 2 Exhi
8. 000 Genoa Executive Desk Mahagany Double Pedestal 350 00 000 Presidential Kneespace Credenza Mahogany 395 00 80 00 4083 0125 250 lbs Presidential Executive Desk Mahogany L x 36 D x 29 495 0 0 00 4143 0008 197 lbs Drawer Lateral File Locking Black 54 H x 18 D x 36 W 200 0 0 0 72 L x 36 D x 29 H 14143 0000 220105 PresidentialLateralFile Mahogany 36 Lx24 Dx29H 310 00 amp 0 00 05088 0366 17510 HaydenTable BlackWood 78 Lx36 Dx30 H_ 4000 0 00 05088 0365 58105 Vivid Caf Square Table Glass 42 Lx42 DxsoH emm 0 00 05088 0364 68lbs vivid Caf Rectangle Table Glass J60 Lx36 DxsoH 935000 0 00 2 Drawer Verticle File Letter Size Locking Black 290 Hx25 Dx15 W 12000 0 00 2 Drawer Verticle File Legal Size Locking Black 29 Hx25 Dx18 W 150 00 0 00 4 Drawer Verticle File Letter Size Locking Black 52 Hx25 Dx15 W X 15500 0 00 4 Drawer Verticle File Legal Size Locking Black 52 Hx25 Dx18 W 175 00 0 00 2 Drawer Lateral File Locking Black 27Hx18 DxoW 15500 0 00 14143 0144 12510 2DrawerLateralFile LockingBlack 29 Hx20 Dx36 W 18500 0 00 200 00 0 00 4 4034 0015 133 lbs Storage Cabinet Locking Black 36 W x 18 D x 72 H 200 0 Tz091 0023 5015s Display Pedestal Black PTT DX L KEEN 1209
9. Maple 8 Mahogany 6 B Black 8 72 L x 36 H Mahogany 8 96 L x 48 H daz Ww j d 1 i H TA 3 Chrome amp Glass Table Chrome amp Glass Table Chrome amp Glass Table Rectangle Round Square Clear Glass Chrome Clear Glass Chrome Clear Glass Chrome 60 L x 36 D x 29 H 42 Round x 29 H 92 LX 32 Dx 29 H FURNISHINGS CONFERENCE TABLES Chrome amp Glass Trestle Table Clear Glass Chrome 48 L x 32 D x 29 H OFFICE FURNITURE Computer Kiosk Computer Counter Computer Desk Black Grophite Graphite White m 48 1 x 24 D x 42 H 48 1 x 24 D x 29 H 24 1 x 24 D x 42 H 5 Shelf Bookcase Black Credenza Black Double Pedestal Mahogany HN Black Black Black B 60 Lx 20 D x 29 H 60 L x 30 D x 29 H Lx 12 D x 72 H 21 22 FURNISHINGS OFFICE FURNITURE Credenza Maple Desk Maple Lateral File Maple Maple Double Pedestal 2 Drawer with Lock 72 L x 20 D x 29 H 6O L x 30 D x 29 H 36 L x 20 D x 29 H Genoa Storage Credenza Genoa Kneespace Credenza Genoa Executive Desk Mahogany 2 Filing Cabinets Mahogany 2 Filing Cabinets 2 Drawers Mahogany Double Pedestal Locking Drawers 2 Drawers Inside Shelves 20 W x 66 L 36 W x 72 20 W x 66 L Presidential Kneespace Presidential Executive Desk Presidential File Cabinet Credenza Mahogany Mahogany Mahogany 36 W x 72 Lx 29H 24 W x 36 L x 29 H 24 W x 66 L x 29 H i FURNISHINGS OFFICE FURNITBRE Hayden
10. 20 00 The MCCA offers uniformed public safety officers to cover shows and events Officers are scheduled at a 4 hour minimum and are available from move in to move out around the clock Orders must be placed at least 48 hours in advance of the requested service date Frequently Asked Questions Security When do you recommend ordering security for an exhibitor booth Our public safety department strongly suggests ordering security for booths planning to have VIP celebrity appearances book signings etc to monitor crowd control and escort as needed Also exhibitors with expensive or rare equipment in their booths may consider security for the overnight hours between show end and the next day s show start Is there general overnight security in the exhibit hall The MCCA provides 24 hour security coverage for the facility however security coverage for the exhibit hall is determined by the show organizer and may vary from event to event Page 23 MCCA Exhibitor Ordering Guide Appendix A Service Order Forms The following MCCA order forms may not be reproduced without express written consent from the MCCA Index Request for Exhibitor Electrical Services Request for Exhibitor Cleaning Services Request for Exhibitor Telephone Internet amp Technical Services Request for Exhibitor Rigging amp Lighting Services Request for Exhibitor Plumbing Services Request for Exhibitor Security Services Page 24 NN yA A
11. 70 Lx26 Dx19H 29500 33 L x 19 D x 19 H 250 00 000 e Sophistication Ee 3841 E sss 18228 0674 110105 Sophistication White LeatherSofa 1 72 Lx31 Dx48 H 595 00 18167 0466 90165 Sophistication White LeatherLoveseat 48 Lx31 Dx48H 395 00 18284 0563 75165 Sophistication White Leather Chair P7 Lx3i Dx48H 29500 18066 0017 80165 Sophistication White Leather Comer 3t Lx3i Dx48H 29500 18184 0130 40165 Sophistication White Leather Ottoman 31 SQX19 H 22500 o Metro Black Leather Sofa 5 Lx 35 Dx35 H X 4900 _ 000 18167 0467 90165 MetroBlackLeatherLoveseat 60 Lx35 Dx35H 47000 18284 0482 75165 MetroBlackLeatherCheir 35 Lx35 Dx35H _ 37000 18184 0179 30165 Metro Black Leather Square Ottoman 40 SQxi7H 25000 18024 0008 30165 MetroBlackLeatherBench Otoman 60 Lx24 Dx17 H 25000 e 5 D 18228 0753 100105 Sausalito BlackSofa 883 Lx32 bx32H 42500 18167 0562 90165 Sausalito Black Loveseat 59 Lx32Dx32H 37500 Sausalito Black Chair 39 L x 32 D x 32 H 275 00 8228 0000 100105 GrammercyCharcoalleatherSofa 82 Lx36 Dx36 H 550 00 18167 0469 90105 GrammercyCharcoalLeatherLoves
12. 100 Industrial Park Road Hingham MA 02043 4313 USA by fax 781 741 5902 Bill of Lading amp Labels Request FREIGHT Exhibit Logistics Complete capabilities for trade show success e k Aix T p Building on the best Over the years YRC Freight has gained a reputation for exhibit excellence Our industry knowledge and experience translates into a direct benefit for General Service Contractors and exhibitors YRC Freight provides a broad portfolio of transportation services for inbound and outbound exhibit shipments including expedited and specialized services YRC Freight provides Confidence Delivered 9 Dedicated experienced and successful exhibit services team W Flexible reliable solutions designed to meet your specific needs E Single source provider for small package shipments LTL TL Time Critical and international shipments Comprehensive service throughout North America Proven technology powerful teamwork Gain confidence with YRC Freight Our experienced team puts technology to work for you with complete tracking and tracing capabilities online rate quotes and the ability to partner with your system using API s Hyperlinks Web Service and or EDI Confidence Delivered Sharpen your competitive edge Improve your margin by partnering with YRC Freight Exhibit Logistics Our complete capabilities give you a powerful competitive edge YRC Freight
13. 2014 Boston National College Fair Boston Convention amp Exhibition Center Boston MA May 1 2 2014 Dear Exhibitor Brede Exposition Services is pleased to have been selected as the Official Service Contractor for the upcoming 2014 Boston National College Fair We recognize that your participation in this event is a vital part of your firm s marketing program and we want to do everything possible to make it profitable and rewarding for you Included in this service manual are forms for ordering various services and equipment The Brede forms are to be returned to our office the others to the specific contractors who are providing the services Please review com plete and submit your order forms as early as possible to take advantage of our discount pricing Please refer to the enclosed Show Details page for vital facts and information about this event If you have any additional questions about Brede s services please do not hesitate to call or email Brede s 2014 Boston National College Fair Customer Service Representative at csboston brede com A Brede Service Desk will be maintained in the exhibit area during exhibitor move in to answer any questions that arise and to assist with any last minute requirements We look forward to working with you and your company toward a successful show Thank you Brede Brede Exposition Services 100 Industrial Park Road Hingham MA 02043 4313 USA p 781 741 5900 f 781 741 5902 cs
14. Empty Containers Labels Outbound Bill of Lading All inbound shipments must have a Bill of Lading or delivery slip showing the number of pieces type of merchandise and weight Shipments received without this information will be delivered to exhibitor s booth without guarantee of piece count or condition No liability will be assumed by Brede for such shipments Billed weight is based on incoming weight wheth er outbound services are used completely or in part The weight is rounded up to the next one hundred pounds 100 Ibs and is taken from the inbound Bill of Lading and or the certified weight ticket Separate shipments will not be combined Shipments arriving without a specified weight on the Bill of Lading will be assigned an approximate weight by Brede This weight will prevail Use this address and information on your inbound bill of lading if shipping your freight to the Advance Warehouse FOR 2014 Boston National College Fair e Please use the freight labels provided in this service manual Brede Exposition Services c o YRC Freight 95 Concord Street N Reading MA 01864 TO Exhibiting Company Name and Booth Receiving hours M F 8 00 a m to 4 00 p m All shipments must be prepaid collect shipments will be refused Brede does not accept shipments that are not consigned to Brede Exposition Services Such shipments will be refused All shipments to the Advance Warehouse must arrive by April 23 2014 to avoid late c
15. Monday Saturday 7am 12am except holidays If service is required outside these times then a Team Labor Hour must be ordered in addition to the package Electrical Rigging Packagee 1 794 00 1 988 00 This package includes the Basic Rigging Package plus labor to connect electrical service to an Exhibitor sign banner Overhead electrical service for rotator motor or lighted sign must be ordered separately Please see Electrical services section for details Team Labor Eeer 244 00 304 00 Exhibitors may request rigging service on Sundays holidays or outside the package service hours Monday Saturday 7am 12am In this case a Team Labor Hour must be ordered for each rigging package ordered In addition when receiving a custom quote for rigging and lighting team labor hours will be quoted for all labor hours required that are not covered by the Rigging Packages such as building of truss focusing and attachment of lights and lighting maintenance Custom Rigging amp Lighting Solutions The MCCA JCALPRO also offers customized rigging and lighting solutions for Exhibitors with more complex or unique requirements This option is best suited for Exhibitors with larger signs multiple signs and or overhead lighting needs Custom Rigging and Lighting Solutions still require flexibility in load in and load out time If you require a specific load in or
16. Sonic Chair Black 20 L x 21 D x32 H Park Avenue Chair Maple 16 Lx 18 D x zb Regal Dining Chair Brown Leather 19 L x 23 D x 38 H Caprice Chair Black 22 Lx 2 D x 32 H CAF CHAIRS Criss Cross Chair White Leather Espresso Leather IZ Lx21l Dx 35 H BAR TABLES Euro Bar Table Black Black 30 30 Round x 42 H Black Black 36 36 Round x 42 H Chardonnay Bar Table Clear Glass Chrome 28 Round x 42 H B Trend Chair Black White lime Orange Natural 19 Lx 18 D x 32 25 H Silk Bar Table Black Chrome 30 30 Round x 42 H Black Chrome 36 36 Round x 42 H Blanco Round Bar Table White Chrome 30 30 Round x 42 H White Chrome 36 36 Round x 42 H FURNISHINGS Elio Chair 17 Square x 33 H Park Ave Bar Table Maple Chrome 30 30 Round x 42 H Maple Chrome 36 36 Round x 42 H Blanco Bar Table White Chrome Square 24 Square x 42 H White Chrome Rectangle 2 L x 24 D x 42 H 17 18 FURNISHINGS BAR TABLES City Bar Table Maple Black 30 30 Round x 42 H Maple Black 36 36 Round x 42 H CAFE TABLES Summit Bar Table White Black 30 30 Round x 42 H White Black 36 36 Round x 42 H Euro Caf Table Black Black 30 30 Round x 29 H Black Black 36 36 Round x 29 H City Caf Table Maple Black 30 30 Ro
17. Table 36 Hnd 86 Roundx29 H_ 17500 99 05036 16 42lbs Summit White Black Cafe Table 30 30 Roundx30 H 17000 99 05036 17 51lbs Summit White Black Cafe Table 36 Rnd 36 Roundx30 H 17500 99 05036 10 371 Blanco White Chrome Cafe Table 30 Rnd 30 Roundx30 H 170 00 99 05036 11 46lbs Blanco White Chrome Cafe Table 36 Rnd 36 Roundx30 H 17500 99 05036 12 JI 46lbs Blanco Square White Chrome Cafe Table 24 SQx29 H 17000 72 L x 24 D x 29 H 270 00 X 0900 BE D Office Seating 19 20 nnOUL UDDDDDDDOO 14136 0002 45165 _ Tamiri Black Leather High Back 25 Lx27Dx45H 22500 14176 0007 42lbs TamiriBlackLeather Md Back 25 Lx26 Dx39H 19000 14128 0020 JL 41165 TamiriBlackLeather Guest Chat 25 Lx26 Dx37 H_ 17500 14136 0010 43lbs Accord White Leather High Back 25 Lx25 Dx37H 27500 14136 0081 43lbs AccordBlackLeather High Back 825 Lx25 Dx37H 27500 14250 0048 38lbs GoalBlackTaskChair With Arms 24 Lx24 5 Dx36 H_ 14000 14250 0043 38lbs GoalBlackTaskChairArmess 22 Lx24 Dx36 H_ 13000 14136 0095 4005 High Back Black Fabric Conference Chair 25 27 0 45 19500 14176 00
18. 44 Lx22 Dx18 H 25000 12107 0331 BO Ibs Club End Table w built in LED Lighting 22 Lx22 Dxi8H 22500 2003 0050 Sis PhoebeTable Gold Roundx22 H 11500 2003 0052 s PhoebeTable LimeGreen M7 Roundx22 H 11500 2003 0056 Sis PhoebeTable Yellow i7Roudx22H 11500 2003 0053 Sis PhoebeTable Rose i7Roudx22H 11500 12003 0074 15lbs PhoebeTable Teal EO i7 Roundx22H 115 00 e Bars amp Bar Backs Pa 19 05012 0001 25610 ManhatianMariniBar 63 Lx29 Wx42 H_ 650 00 05012 0026 120 Ibs Frosted Plexi Glow 72 Lx24 Dx42H 650 00 05012 0024 10010 Frosted Plexi Glow Bar 4 48 Lx24 Dx42H 550 00 05001 0007 12510 _ Shanti Bar Back White 435 Lx12 Dx77 625 H 350 00 43 5 L x 12 D x 77 625 H 35000 0 00 05237 0223 2505 Park Avenue Bar Stool Maple te Lxi9 Dx439H 150 00 0 00 05237 0039 20105 CrssCrossBarStoo Whie tS Lxi9Dx4i H TI so 0 00 05237 0038 20105 CrissCrossBarStoo Espreso t9 Lxi9Dx4i H 160 00 1 0 00 05237 00386 Sis EscapeBarStoo NatwalMape te Lxie Dx4i H 13500 0 00 05237 0219 CB 2010 SilkBackBarStoo Cobatt i7Lx18 Dx415H 150 00 0 00 0s237 0219R 205 SilkB
19. Exhibitors are prohibited from covering displays with drop cloths sheets table cloths or other non flame resistant material 14 Exhibitors shall move remove or arrange with the General Service Contractor to remove wooden pallets shipping crates cardboard boxes and other packing materials from the exhibit hall area as soon as possible These items are not permitted in the exhibit halls during events Flame Retardant Treated Materials The following rules apply regarding flame retardant treatments 1 All decorations drapes signs banners acoustical materials hay straw moss split bamboo plastic cloth and similar decorative materials shall be flame retardant to the satisfaction of the Boston Fire Department and State Fire Marshal 2 Combustible materials inch or more in thickness glass or asbestos cloth may be used without flame retardant treatment 3 Theuse of oilcloth tarpaper sisal paper nylon Orlon and certain other plastic materials that are not flame retardant is prohibited 4 Table coverings used in exhibit halls must be flame retardant treated unless they lie flat and have an overhang of no more than six 6 inches 5 All materials must be certified by the Boston Fire Department within six 6 months of the event The Boston Fire Department does not accept certificates from other jurisdictions Materials may be sent directly to the Boston Fire Department for testing 6 The City of Bosto
20. FREIGHT yrcfreight com 800 610 6500 Live Chat Copyright 2012 YRC Worldwide Inc Printed in U S A YRC 077 2 12 2014 Boston National College Fair Boston Convention amp Exhibition Center Boston MA May 1 2 2014 Information These definitions are provided in order to acquaint you with specific guidelines for labor Trade Form shows conventions and special events in this vicinity are governed by local union contracts Please review the following information in order to better understand the applicable union jurisdictions If you have any questions once you have read this please address them directly to Brede Exposition Material Exhibitors are allowed to perform their own drayage provided that their freight is delivered in their privately owned vehicle POV Handling they use their own bona fide company employees and they bring the freight into the building and to their booth POVs are defined as personally owned vehicles such as cars vans station wagons SUVs and box trucks less than 24 in length Pick ups with trailers attached are not to exceed 24 in length Exhibitors must be able to unload load within 20 minutes of positioning at the designated dock Any vehicles left unattended may be towed Venue security will strictly enforce the 20 minute time limit Freight being delivered to the loading dock by common carrier van line or any vehicle other than a POV must be unloaded and delivered by the official drayage contr
21. Pedestal Table 8 x 2 draped table 194 00 25250 30d 36 d 144 25 187 50 id 8 5650 37375 42 Pedestal Table 2x2 undrapedtable 6325 8225 30d 36 d 14950 19450 4 x 2 undrapedtable 8750 113 75 18 Pedestal Table 6 x2 undrapedtable 10250 133 25 130d 36 d 14950 19450 42 High Display Tables includes white vinyl top 3 side drape Waste basket 2825 3675 2x2 drapedtable 14800 19250 Floor Easel 4000 5175 4 x2 drapedtable 171 25 22250 Sign Stand 22 x 28 9475 12325 6 x2 drapedtable 20800 27050 Coat Tree 60 00 7800 8 x 2 draped table 23225 302 00 Bag Rack 7250 9450 4th side drape 6650 8625 Waterfall Rack 114 00 148 25 2x2 undrapedtable 8775 114 25 Literature Rack 133 50 173 75 4 x 2 undraped table 10725 13950 Garment Rack 0650 12550 6 x 2 undraped table 12175 15825 Tackboard 8 x4 8 x 2 undrapedtable 133 25 173 50 horizontal only 21775 28325 te Perfboard 8 x 4 12 Tabletop Risers includes white vinyl top horizontal vertical 217 75 283 25 4 x 12 draped riser 79 00 102 75 3 high drapery per ft 1800 2350 6x 12 draped riser 9100 11850 8 high drapery perf 2325 3000 Select Drape Color if no color is selected show colors will prevail C Black Blue C Teal C Gold Burgundy White
22. Red Plum Grey Forest Green Important e Orders cancelled prior to move in will be Calculate Subtotal Notes charged 50 of the original price 6 25 MATax Orders cancelled after move in begins will be charged 100 of the original price Table Total A credit card on file is required when using Transfer this total to the Order Summary Payment form Brede Exposition Services e Payment Method must be completed to process orders All charges must be paid prior to close of show Orders received without full payment or credit card will not be processed Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 100 Industrial Park Road Hingham MA 02043 4313 USA by fax 781 741 5902 Tables amp Accessories Tes zi e 2014 Boston National College Fair AR V g UP Boston Convention amp Exhibition Center 614 Ke n MET n Boston MA XPOSITION SERVICES a4 1 2 2014 Form Enter the Radius Rentals Total below on Order Summary Payment form Orders received without full payment or credit card information will not be processed Order Submit this form if you wish to enhance your exhibit by renting additional display items Advance Order Discount Deadline April 16 2014 Add to my calendar Bay Unit with Lights HP Unit with Lights e Charcoal Silver e 10 wide x 8 high e Blue Silver e 10 wide x 8 high Advan
23. products etc deemed to be unsafe for overhead suspension by MCCA JCALPRO will be substituted or denied The use of any type of tape adhesive for attaching signs banners or decorations to the building walls or decorative surfaces 1s not permitted All assembly of equipment signs products necessary prior to hanging etc will be the responsibility of the Exhibitor Failure by Exhibitor to submit accurate diagrams prior to load in will delay set up and could incur additional cost Frequently Asked Questions Rigging How do I know if I qualify for the Basic Rigging Package Rate Find out the dimensions and weight of your sign If your sign weighs less than 150 pounds and is less than 20 in length or diameter and does not require electrical rigging truss or motors you will qualify for the Basic Rigging Package If your sign is motorized or needs electrical rigging for example a rotating sign or a sign with lights you qualify for the Electrical Rigging Package Can I order lighting to be suspended from the ceiling If you would like to order lights to brighten up your booth or illuminate specific objects you will need to get a quote from JCALPRO In most cases lights cannot be attached to our ceilings Instead we can provide you with truss using motors to create a lower ceiling and then hang lights from that truss We will require a diagram showing your booth layout and exactly what you want illuminated in order to pu
24. rate 100 150 rate cae oss EE EN uM EN NE EN EE EE NEN EN 111 00 146 00 139 00 183 00 50 rate 100 rate 150 rate 50 rate 100 rate 150 rate 50 rate 100 rate 150 rate O l lt l lt A DESCRIPTION TOTAL DUE OVERHEAD SERVICE 100 rate 50 rate 50 rate 208V Single Phase 30 Amp 208V Single Phase 60 Amp 208V Single Phase 100 Amp 208V Three Phase 30 Amp 208V Three Phase 60 Amp 208V Three Phase 100 Amp 208V Three Phase 200 Amp 208V Three Phase 400 Amp 480V Three Phase 30 Amp 480V Three Phase 60 Amp 480V Three Phase 100 Amp 480V Three Phase 200 Amp 30 Round Extension Cord 100 rate 50 rate 100 rate 150 rate 50 rate 100 rate 150 rate 50 rate 100 rate 150 rate 50 rate 100 rate 150 rate 50 rate 100 rate 150 rate 32 00 40 00 50 rate 100 rate 150 rate TOTAL DUE To pay with a MasterCard Visa or American Express you may order online at www massconvention com To pay with a check send a check payable to Massachusetts Convention Center Authority and this form to EXHIBITOR SERVICE CENTER MASSACHUSETTS CONVENTION CENTER AUTHORITY 415 SUMMER STREET BOSTON MASSACHUSETTS 02210 617 954 2230 exhibitorservices massconvention com Tax ID 042768982 FOR MCCA USE ONLY DATE RECEIVED RECEIVED BY CHECK NUMBER MC VISA AMEX MC CA Massachusetts Convention Center Authori
25. 00 18284 0484 50105 ImperalPurleChar 28 Lx36 Dx36 H_ 250 00 Imperial Purple Bench Ottoman 48 L x 21 D x 18 H 19500 0 00 000 8 18228 0084 100105 Tangerine Orange Sofa 8s Lx36 Dx33 H_ 425 00 1828401600 75lbs Tangerine Orange Chair 40 Lx36 Dx33 H o 62 L x 24 D x 18 H 19500 0 00 1322900077 94105 Evoke Sofa JjJ8t Lx3SDx27H 7500 0900 13041 0015 48lbs EvokeChar J8S3 Lx35 Dx27H 395 00 0 00 13054 0011 32105 EvokeCockailTabe 48 Lx24Dxi18H 2500 0 00 13110 0009 23ibs EvokeEndTabe J24 Lx28 Dx25 H 2250 0 00 18 Square 15000 0 00 25 L x 26 D x 37 H 1750 X 000 18284 0477 75lbs ChamoisSuedeStageChar 25 Lx26 Dx37 H_ 17500 18284 0476 7505 BucksknSuedeStageChar 25 Lx26 Dx37 H_ 17500 8284 0621 80165 Empire Chair White Leather f28 Lx32 Dx32H LL 325 00 1828405664 80165 Empire Chair Black Leather 28 Lx32 Dx32 H__ 932500 1828406685 75lbs Madrid White LeatherChair 80 5 Lx35 Dx32 H_ 450 00 1828406699 75lbs MadridBlackLeatherChar S05 Lx35 Dx32 H 450 00 05035 0028 65lbs TulipBlackFabricChar 26 Lx27Wx35 W 819500 8184 0131 75 los Continental White Leather Curved Bench 70 L x 26 D x
26. 1 468 75 The 300 Kbs comes with 1 public IP address for use on one computer with the option to purchase additional IPs for additional computers We do not recommend adding more than 4 additional IPs to the 300 Kbs If exhibitors require more than 5 computers we recommend upgrading to the next wired service 500 Kbs Managed Service 1 875 00 2 344 00 The 500 Kbs has more bandwidth than the 300 Kbs and includes 11 public IP addresses a private VLAN and subnet 750 Kbs Managed Service 2 500 00 3 125 00 The 750 Kbs has more bandwidth than the 500 Kbs and includes 18 public IP addresses a private VLAN and subnet 1 54 Mbps Managed Service 4 100 00 5 125 00 The 1 54 Mbps service is equivalent in bandwidth to a T 1 line or a DSI line This service includes 27 public IP addresses a private VLAN and subnet The 1 54 Mbps can carry both voice and data traffic 3 Mbps Managed Service m 6 720 00 8 400 00 The 3 Mbps has more bandwidth than the n 54 Mbps sc service End a private VLAN and subnet Public IP addresses are available upon request 5 Mbps Managed Service 10 000 00 12 500 00 The 5 Mbps has more bandwidth than
27. 100 of the original price Carpet Total Mais Transfer this total to the Order Summary Payment form deeg dd Res e Payment Method must be completed to process orders All charges must be paid prior to close of show e Orders received without full payment or credit card will not be processed Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 100 Industrial Park Road Hingham MA 02043 4313 USA by fax 781 741 5902 T BELT e 92014 Boston National College Fair int A4 AL Boston Convention amp Exhibition Center IA ger Boston MA EXPOSITION SERVICES p May 1 2 2014 Form Enter the Table amp Accessories Total below on Order Summary Payment form Orders received without full payment or credit card information will not be processed Order Submit this form if you wish to rent tables risers or furnishings from Brede Advance Order Discount Deadline April 16 2014 Add to my calendar Find more on Brede com Tables Accessories Qty Item Advance Standard Subtotal Qty Advance Standard Subtotal 30 High Display Tables includes white vinyl top 3 side drape Padded Side Chair Grey 74 50 9700 2 X 2 draped table 108 50 141 25 Padded Arm Chair Grey 92 50 120 25 4 x2 draped table 13550 176 00 Counter Stool with Back 103 00 13400 6 x 2 draped table 16475 21425 30
28. 104 00 130 00 Sink Rentals Discount Standard Cold Water Sink Rental 600 00 750 00 Cold water sink rental includes a single tub basin 20 L 24 W x34 H one water connection and one drain connection Legs allow the units to sit 34 above the floor Small Hot amp Cold Water Sink Rental 800 00 1 000 00 Small Hot amp Cold water sink rental includes a single tub basin 20 L x 24 W x34 H a hot water heater 6 gallon capacity dedicated power two water connections and one drain connection Large Hot amp Cold Water Sink Rent al 1 000 00 1 250 00 Large Hot amp Cold water sink rental includes a 3 tub basin 57 L x 24 5 W x43 H hot water heater 6 gallon capacity dedicated power two water connections and one drain connection This service is available in specific areas of the exhibition hall Please contact MCCA Exhibitor Services for more information Page 20 MCCA Exhibitor Ordering Guide Compressed Air and Gases Discount Standard Compressed Air Individual Connection 365 00 456 00 Compressed Air is delivered at approximately 110 psi and a dew point of 35 degrees F medical instrument quality Additional CONNEC COON E 188 00
29. 19 H 295 0 0 0 H 0 8184 0034 250 0 8184 0033 250 0 8184 0179 250 0 8024 0002 250 0 8024 0003 250 0 8024 0008 250 0 8024 0062 250 0 8024 0061 250 0 5026 0005 125 0 8184 0192 Essentials White Leather Storage Ottoman 350 0 0 0 0 0 0 0 0 0 0 0 0 0 o co md oa SIA oio oio ojojojojojoljojojojojo 18011 0011 150105 Essentials White Banquette 2 pcs 60 Roundx48 H oo 0 00 18011 0001 130lbs Whisper White Leather Banquette Tufted 2 pes 59 Roundx38 H 75000 0 00 18011 0002 13010 Grammercy Charcoal Leather Banquette 2 pcs _ 59 Roundx38 H TI 75000 1 0 00 18184 0088 30165 Whisper White Leather Round Ottoman 46 Roundxi7H 2500 0900 8184 0086 30105 GrammercyCharcoalLeather Round Ottoman 46 Roundxi7H 250 00 0 00 02082 0033 200165 Essentials White Leather Turning Bed 96 x 48 D x 34 H 89500 0 00 8184 0213 CN Cube Ottoman Cinnamon 17 D x 17 W x 17 H 95 0 0 0 8184 0213 CH 95 0 8184 0213 CB 95 0 8184 0213 G 95 0 8184 0213 L 95 0 8184 0213 R 95 0 8184 0213 T 95 0 8184 0213 5 95 0 8184 0213 WV 95 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 8184 0213 BM Cube Ottoman Black 17 D x 17 W x 17 H 95 0 8184 0213 BV Cube Ottoman Black Vinyl 17 D x 17 W x 17 H 95 0 8184 0213 PM Cube Ottoman Platinum Metallic 17 D x 17 W x 17 H 95 0 PA A SA ojo ojo ojojojojoljojo
30. Amount Due Philadelphia PA 19182 o c olo SIE eie x gt Address City mjojoj o o 0 ai 1 5 O o o ZE lt xpiration Date ecurity Code o ip Code Name Date of Show E Mail Address ontact Cell pecial Instructions O I O OO N O sl ls IO et ek gt O OIO fo Z u z S o 3 gt o 3 o D D m D Page 5 of 5
31. Bench Ottoman Orange Microfiber 02 Lx 24 Dx 18 H Evoke Cocktail Table Coffee Resin Frame 48 L x 24 D x 18 H FURNISHINGS STAGE CHAIRS amp 1 1 r Midnight Stage Chair Chamois Stage Chair Buckskin Stage Chair Midnight Blue Microfiber Beige Microfiber Tan Microfiber 290 Lx26 Dx 37 H 29 Lx 207 Dx 37 H 29 Lx 26 D x 9 H Empire Chair Madrid Chair Tulip Chair Black Leather Ei White Leather Black Fabric Tilt Back Caster Feet White Leather Black Leather 27 L x 26 D x 35 H 28 Lx 31 5 D x 32 H 305 Lx 35 Dx 32H FURNISHINGS OTTOMANS amp BENCHES E E a eg Curved Bench Square Ottoman Bench Ottoman Continental White Leather Whisper White Leather Grammercy Charcoal Leather 70 x 26 D x 19 H Grammercy Charcoal Leather 3 Whisper White Leather Metro Black Leather E Metro Black Leather 40 Square x 17 H Chandler Red Leather Parma Brown Leather 60 L x 24 D x 17 H Hayden Bench Essentials Storage Ottoman Black Wood White Leather with Locking Mechanism 6 L x 16 Dx 17 H 48 L x 24 D x 20 H Lock Not Included ke x a Essentials Banquette Whisper Banquette Grammercy Banquette White Leather White Leather Charcoal Leather 60 Round x 48 H 59 Round x 38 H 2 Pieces 59 Round x 38 H 2 Pieces FURNISHINGS ROUND OTTOMANS amp BANQUETTES i w 1 4 Round Ottoman Round Ottoman Essentials Turning Bed
32. Continental Curved Loveseat White Leather 82 L x 34 D x 31 H Continental Curved Bench Ottoman White Leather O L x 26 D x 19 H SOPHISTICATION Sophistication Sofa White Leather 2 L x 31 D x 48 H Continental Reverse Curved Loveseat White Leather 2 l x 34 D x 31 H dia os Continental Half Moon Ottoman White Leather 33 L x 19 D x 19 H Sophistication Loveseat White Leather 48 L x 31 D x 48 H a FURNISHINGS 4 Continental Wedge Ottoman White Leather 30 L x 34 D x 19 H Sophistication Chair White Leather 24 L x 31 D x 48 H FURNISHINGS SOPHISTICATION Sophistication Corner White Leather 31 Square x 48 H Sophistication Ottoman White Leather 3l Square x 19 H MEIRO Metro Sofa Black Leather 85 L x 35 D x 35 H Metro Loveseat Metro Chair Black Leather 6O L x 35 D x 35 H Black Leather 35 Lx 35 D x 35 H Metro Square Ottoman Metro Bench Ottoman Black Leather Black Leather 40 Square x 17 H 60 L x 24 D x 17 H i FURNISHINGS SAUSALITO Sausalito Sofa Sausalito Loveseat Sausalito Club Chair Black Microfiber Black Microfiber Black Microfiber 83 L x 32 D x 32 H 59 L x 32 D x 32 H 39 L x 32 D x 32 H GRAMMERCY Grammercy Sofa Grammercy Loveseat Grammercy Chair Charcoal Leather Charcoal Leather Charcoal Leather 82 L x 36 D x 36 H 57 L x 36 D x 3 H 28 L x 36 D x 36 H Grammercy Corner
33. Exposition Services will receive your materials shipped in advance at our local Form warehouse or shipped directly to show site For detailed information regarding material handling services provided by Brede and the associated charges please see below Please make your show site representative aware of the following information Exhibitors may choose to ship freight to the advance warehouse or directly to show site Brede will receive and manage the freight at the warehouse and on show site as described in the following pages Material handling fees are paid to Brede for these material handling services and are separate from and independent of freight transportation charges which are paid to a freight carrier such as YRC FedEx or any other carrier of the exhibitor s choosing Exhibitors are responsible for securing a carrier of their choosing and arranging freight transportation to and from the event and all associated transportation fees Advance Shipments to the Warehouse Deadlines e Receiving begins 30 days prior to exhibitor move in annone e Shipments received at the warehouse after April 23 2014 are subject to additional charges e Ship pre paid collect shipments will be refused e Uncrated pad wrapped or specialized equipment will not be accepted at the warehouse e Hazardous materials will not be accepted at the warehouse Advantages There are several advantages to shipping advance to the warehouse versus directly to t
34. Grammercy Round Ottoman Grammercy Square Ottoman Charcoal Leather Charcoal Leather Charcoal Leather 36 L x 36 D x 36 H 46 Round x 17 H 40 SQ x 17 H Also Available in Bench Ottoman 60 L x 24 D x 17 H FURNISHINGS PARMA Parma Sofa Parma Loveseat Parma Chair Brown Leather Brown Leather Brown Leather 9 L x 37 D x 36 H 56 L x 37 D x 36 H 33 Ix 37 D x 38 H Parma Bench Ottoman Brown Leather 60 L x 24 D x 17 H BELLA CHOCOLATE Bella Chocolate Sofa Bella Chocolate Loveseat Bella Chocolate Chair Brown Microfiber Brown Microfiber Brown Microfiber DATT x 38 D x 34 H 61 L x 38 D x 34 H 38 L x 38 D x 34 H FURNISHINGS Chandler Sofa Chandler Loveseat Chandler Chair Red Leather Red Leather Red Leather 70 Lx 37 D x 35 H 53 L x 37 D x 35 H 31 L x 37 D x 35 H Chandler Bench Ottoman Red Leather 60 L x 24 D x 17 H IMPEHIAL Imperial Sofa Imperial Chair Imperial Bench Ottoman Purple Microfiber Purple Microfiber Purple Microfiber 02 Lx 296 Dx 36H 28 L x 36 D x 36 H 48 Lx 21 Dx 18 H FURNISHINGS TANGERINE Tangerine Sofa Tangerine Chair Orange Microfiber Orange Microfiber 84 L x 36 D x 33 H A40 L x 36 D x 33 H Evoke Sofa Evoke Chair Coffee Resin Frame with Tan Cushions Coffee Resin Frame with Tan Cushions 81 L x 35 D x 27 H 33 L x 35 D x 27 H Evoke End Table Evoke Cube Coffee Resin Frame Coffee Resin Frame 24 L x 28 D x 25 H 8 Square Tangerine
35. Table Vivid Caf Table Square Vivid Caf Table Rectangle Black Wood Clear Glass Smoked Powder Coat Finish Clear Glass Smoked Powder Coat Finish 8 L x 36 D x 30 H A2 Lx 42 D x 30H 60 L x 36 D x 30 H MEIAL FILE 8 STORAGE CABINETS 2 Drawer File 4 Drawer File 2 Drawer Lateral File Black Letter Black Letter Black Pictured 29 H 25 D 15 W 52 H x 25 D x 15 W 27 H x 18 D 36 W Black Legal Black Legal Black Not Pictured 29 H x 25 D x 18 VV 52 Hxz9 Dx 16 W 29 H x 20 D x 36 W 4 Drawer Lateral File Storage Cabinet Black Black 54 H x 18 D x 36 W 36 W x 18 D x 72 H 23 FURNISHINGS PEDESTALS Display Pedestals 42 Display Pedestals 36 Display Pedestals 30 24 Black Black Black I4 V x 14 D x 42 H 14 W 14 D x 36 H 14 W x 14 D x 30 H Black Black Black 24 W 24 D x 42 H 2A W x 24 D x 36 H 2A W x 24 D x 30 H Black White Black 18 W x 18 D x 42 H 14 W x 14 D x 36 H 18 W x 18 D x 30 H White White White 14 W x 14 D x 42 H Locking Pedestal Black White 24 W x 2A4 D x 42 H 24 W x 24 D x 36 H 14 W 14 D x 30 H MISCELLANEOUS ITEMS Stanchion Literature Stand Small Chrome Aluminum 36 H 9 W x 14 D x 54 5 H Stanchion Rope Available in Limited Quantities Red Velour 6 W Refrigerator Compact Plexi Display Unit White 4 Cu Ft 1 8 Square x 68 H 19 x 21 D x 33 5 M Height Includes Top Piece a TRADE SHOW FURNISHINGS Literatur
36. Verizon AT amp T etc SWISS Polo 104 00 130 00 This switch can connect up to 8 computers or devices together giving all access to the internet service ordered wa i A Por MP 156 00 195 00 This switch can connect up to 24 computers or devices together giving all access to the internet service ordered 25 CAT 5e Cable 45 00 56 00 SU CAT SSC E EE 61 00 76 75 100 CAT 5e EC EE 96 00 120 00 Technical Services Discount Standard Cable TV Service 245 00 306 50 Cable TV service is basic business cable service provided by Comcast Cable Service is provided to booths from floor boxes or columns CATV Tiner FROIN BN sass css coe 56 00 70 00 For TVs that are not cable ready including some plasmas the CATV tuner interprets the signal and allows you to tune the signal It functions similar to your cable box at home Equipment must be returned at the close of the event otherwise a replacement fee will be charged CATV Tap Box ees IHRER ER OIN EET SIEGE 200 00 250 00 A distribution box which allows up to 16 CATV feeds from a single cable tap Equipment must be returned at the close
37. Whisper White Leather Grammercy Charcoal Leather White Leather Grammercy Charcoal Leather E Whisper White Leather 96 L x 48 D x 35 H 34 L x 19 D x 17 H 46 Round x 17 H CUBE OTTOMANS Cube Ottomans From left to right Cinnamon Microfiber Chocolate Microfiber Cobalt Microfiber Grape Microfiber White Vinyl Black Microfiber 17 L x 17 D x 17 H Cube Ottomans From left to right Lime Microfiber Red Microfiber Tangerine Microfiber Sunflower Microfiber Black Vinyl Platinum Metallic Vinyl 17 Lx 17 Dx 17 H 12 FURNISHINGS OCCASIONAL TABLES Sterling Tables End Table Clear Glass Silver 25 Round x 21 H Cocktail Table Clear Glass Silver 36 Round x 16 H Tribeca Tables End Table Wood Black 24 1 x 28 D x 22 H Cocktail Table Wood Black 48 L x 28 D x 19 H Sofa Table Wood Black 48 L x 18 D x 30 H Hampton Tables End Table Natural Silver 24 Round x 21 H Cocktail Table Natural Silver 48 L x 24 D x 17 H Vivid Tables End Table Smoked Powder Coat Finish 26 Square x 21 H Cocktail Table Smoked Powder Coat Finish 50 L x 24 Dx 16 H Sofa Table Smoked Powder Coat Finish 50 L x 24 D x 30 H Princeton Tables End Table Clear Glass Black 21322 Dx21 H Cocktail Table Clear Glass Black 45 1 21 D x 16 H Quad Tables End Table White Brushed Steel 24 1 x 20 D x 22 H Cocktail Table White Brushed Steel 44 L 20 D x 18 H Sofa Table White Brushed Steel 48 L x 20 D x 30 H Tetrad Table
38. convenient manner to the MCCA All equipment must comply with state and local safety codes MCCA will refuse connection to any equipment that constitutes a safety hazard Unless otherwise directed MCCA personnel are authorized to cut floor coverings to permit installation of services Page 2 MCCA Exhibitor Ordering Guide Electrical Services The MCCA offers a variety of electrical services through our experienced in house team of electricians Standard Connections 120 volt power Discount Standard 300 VV i UK u u u sn u aa 111 00 139 00 One 5 amp circuit and one receptacle or plug point 1000 W att BOX c P 146 00 183 00 One 10 amp circuit and two receptacles or plug points 2000 V att E 182 00 227 00 One 20 amp circuit and a minimum of three receptacles or plug points UO WA Wa 211 00 263 00 Two 20 amp circuits with a minimum of three receptacles or plug points Special Connections 208 volt amp 480 volt power Discount Standard Unless otherwise indicated in parentheses all special power connections will be hard wire connected To order Three Phase 100 Amp service and higher please contact MCCA Exhibitor Services for availability 208V Single Phase 30 Amp Nema L21 30P 318 00 397 00 208V Single Phase 60 Amp
39. load out day and or time hourly rates may apply see Terms and Conditions Rigging below Custom Rigging amp Lighting solutions may only be ordered with a pre arranged quote Please contact JCALPRO at 1 617 954 2345 to initiate this process Quotes will be issued in an easy to order format and will typically include a base Rigging Package for labor charges and some combination of the following items as necessary Page 15 MCCA Exhibitor Ordering Guide Custom Rigging Solutions Discount Standard Truss A truss is an aluminum structure used to create a lower ceiling to hang lighting or other suspended items It is available in 5 8 or 10 sections which can be attached to create desired lengths or height Truss 5 Section Silver 127X127 Bosx 25 00 30 00 Truss 8 Section Silver 127X127 Bosx 40 00 48 00 Truss 10 Section Silver 12 x12 Box 50 00 60 00 Truss 5 Section Black 12 x12 Bosx 35 00 42 00 Truss 8 Section Black 12 x12 Bosx 56 00 67 00 Truss 10 Section Black 12 x12 Bosx 70 00
40. location possible How do I know if I need a 208V or 480V connection Most exhibitors do not require special connections like a 208V or 480V connection Many times these types of electrical services are required for heavy equipment and or specialized machinery Kindly consult with the equipment manufacturer name plate rating or installation technician for specific details Exhibitors who bring their own distribution panels may need one of these special connections How do I know how much power I need to order When determining how much power to order for a booth it is helpful to know how much total power is required for the equipment in your booth space Below we have outlined some standard electrical requirements requirements may vary Standard Laptop 250 550 watts Standard Desktop PC 400 700 watts Standard Plasma TV 300 400 watts Items like laptops standard booth lights and televisions may be grouped together on one circuit provided they do not exceed the overall limit of the circuit or the surge protection device There is some equipment that requires its own circuit to run properly For example a microwave or refrigerator requires its own dedicated circuit so a laptop and refrigerator should not use the same power source I am an International Exhibitor and my equipment requires a converter to step down from 220V to 208V Can I rent a converter from the MCCA The MCCA does not rent or supply power conv
41. mS r r ee EH f t H 7 Ru lt mA d L a mi pnm A 7 e a as J i y y T E Lat m z ES h 1 i Xi l gt a B ce C ae ws SI _ A Gin Se n 2 w d E Prepared exclusively ut for L EE P Boston National College Fair April 30 May 2 2014 r OT 4 e wg e Boston Convention Mea Jae 4 7 71 and Exhibition ei Evi x Center MCCA Exhibitor Ordering Guide TABLE OF CONTENTS KA Sue Ure E 1 General Intorma WI 2 Jo oo p e 3 CIA RATE E E ODE 6 l Te 8 Internet amp Technical ServiIces 11 IA ee AA aa 16 21 EEN 24 Appendix A Service Order Forms Auen 25 Appendix Convention Cares Exhibitor Flyer 34 Appendix C Facility Exhibitor Guidelines Information and regulations 35 MCCA Exhibitor Ordering Guide Introduction On behalf of the Massachusetts Convention Center Authority welcome to Boston We are excited to have you exhibit at our state of the art facilities and look forward to helping you prepare your exhibit space At the MCCA we strive to provide you with quality services to ensure both a successful and an enjoyable experience This Orderi
42. must be returned at the close of the show Line usage included Fax Machine Phone Service Analosz 422 00 528 00 Service includes one phone line and rental of a plain paper fax machine equipped with copy capabilities Line usage included Additional Telephone Services amp Equipment Discount Standard Call Waiting per phone line 50 00 62 50 Allows user to know when another call is coming in Voice Mail per phone line 50 00 62 50 Allows user to setup a custom greeting and receive messages from incoming callers ISDN BRI RT 300 00 375 00 ISDN lines support video and CODEC applications ISDN lines can be arranged by contacting Exhibitor Services two weeks prior to show Exhibitors can select one of two long distance carriers AT amp T or MCI Line usage will be billed per the selected carrier s rate after the close of the show Polycom Videoconference Rental w IP Connect Service 1 100 00 1 600 00 This service is used to connect from the MCCA s facility to an external remote site with like IP video conferencing capabilities Service includes IP connectivity for video conferencing The distant video equipment must be IP compatible Polycom Videoconference
43. of the event otherwise a replacement fee will be charged Page 11 MCCA Exhibitor Ordering Guide Broadcast Video Service via TV 1 2 000 00 2 500 00 TV 1 provides a one way transport of a single video signal and up to four associated 15 kHz audio signals The service eliminates the need for broadcasters to send a microwave or satellite uplink truck to the news or event location For advanced Technical Service offerings consult the online ordering site or contact MCCA Exhibitor Services Installation amp Connection Internet amp Technical MCCA technicians will provide one initial network cable nternet Service is brought from the nearest column or floor port into the booth All MCCA internet services come with one initial line regardless of how many IPs come with the service To have more than one computer connected at one time exhibitors may bring their own routing device and cables or may rent a switch and purchase cables from the MCCA Exhibitors are required to distribute their own internet cables Exhibitors may choose to o Hire labor from the General Service Contractor or o Hire a third party Installation amp Dismantle I amp D team to perform the distribution work Terms amp Conditions Internet amp Technical The MCCA is the exclusive provider of internet services All MCCA switch rentals must be returned to the MCCA Exhibit
44. original copy of a policy rider listing Brede Exposition Services as an additional insured furnished by their broker to Brede Exposition Services office no less than thirty 30 days in advance of actual installation dates Boston e Non official contractors must furnish show management the names addresses and telephone numbers of key executives or emergency contact e All personnel must display proper identification at show site This statement and insurance rider are not required by the exhibitors who plan to setup and dismantle their own booths or equipment with their own employees Non official installation and dismantle contractors will be allowed on the exhibit floor only during official installation amp dismantling hours and must be identified with a temporary work pass either supplied by show management or the official service contractor Safety Standing on chairs tables or other rental furniture is prohibited This furniture is not engineered to support your standing weight Brede cannot be responsible for injuries or falls caused by the improper use of this furniture If assistance is required in the assembly dismantle of your booth please order labor on the enclosed Labor Order form and necessary ladders and tools will be provided Gratuities Brede Exposition Services requests that exhibitors do not tip our employees Do not give coffee breaks other than mid morning and mid afternoon when union empl
45. provided by Brede and the associated charges please see below Please make your show site representative aware of the following information Direct Shipments to Show Site Deadlines e Donotship to the facility prior to April 30 2014 Early shipments to show site may be refused and Info Brede Exposition Services will be on show site at the loading dock to receive exhibitor materials only during move in hours e Ship pre paid collect shipments will be refused e Hazardous materials will not be accepted at show site Direct to Show Site Rates See below for definitions and descriptions of direct to show site rates and the Material Handling Rates form for the associated fees All material handling fees are calculated on a CWT basis per hundredweight or fraction thereof per shipment and vary depending on the type of shipment the amount of handling and the time of day Separate shipments will not be combined Minimum charges will apply as shown on the Material Handling Rates form Be sure to review these costs when you prepare your show budget Contact Brede for assistance in estimating your material handling charges based upon your specific needs Rates Direct to show site material handling rates include the following Include Materials unloaded at loading dock and delivered to booth by move in time e Pick up and storing of shipping containers and boxes labeled EMPTY and returning empty shipping containers to your booth at the cl
46. show representative including material handling and or labor charg es If credit card is declined Standard Floor pricing prevails and a 25 00 service charge will be added Cardholder s name please print Cardholder s Signature Cardholder s Billing Address City otate Zip Phone Fax Email Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 100 Industrial Park Road Hingham MA 02043 4313 USA by fax 781 741 5902 Credit Card Authorization Ties 871 c ss 92014 Boston National College Fair n RAT 714 97 Boston Convention amp Exhibition Center 61 JK Boston XPOSITION SERVICES May 1 2 2014 Standard Burgundy Blue Plum Carpet Colors Teal Black Forest Green Grey Plush Opere White Blue Mist Custom VE T Carpeting Emerald Black Colony Blue p Semi Display Black Blue Burgundy Forest Green Plum Table umama Drape Colors Gold Grey Teal White phone 781 741 5900 wd Find more on Brede com wy fax 781 741 5902 e mail csboston brede com 61 Wie GU su 2014 Boston National College Fair 545 UM e Boston Convention amp Exhibition Center ilb a Boston MA SITION SERVICES mill May 1 2 2014 Form Enter the Carpet Total below on Order Summary Payment form Order Submit this form if you wish to rent carpet visqueen or padding from Brede Orders received without full payme
47. taxis is required such as during an event break For a complete list of taxi companies and their contact information please visit the BCEC transportation website Parking The BCEC currently maintains 1 345 parking spaces in the South Parking Lot There are also 200 parking spaces that are utilized for valet parking Please keep in mind that there is no 24 hour parking or overnight parking at the BCEC For larger events there are nearly 10 000 parking spaces at nearby parking facilities that could be used to create blocks of parking for BCEC events The parking element of the Transportation Plan will describe the use of these parking resources The Plan will seek to minimize displacement of parkers from existing facilities and parking related impacts in the South Boston residential neighborhood ADA Parking If valet service is available for the event those attendees that are driving themselves can park with valet Those wishing to park their own vehicles will be directed to park in the ADA area in the South Parking Lot in the rear of the facility From there they can take a handicap accessible sidewalk to Level Zero where they can enter the BCEC through the Southeast lobby Valet Parking The MCCA can provide valet parking services at the BCEC Parking Options and Directions Motorists can find the BCEC by using the highway ramps from l 90 and 1 93 that are conveniently located in the South Boston Waterfront area South Bost
48. the 3 Mbps service and includes a private VLAN and subnet Public IP addresses are available upon request Page 10 MCCA Exhibitor Ordering Guide Additional Internet Services amp Equipment Discount Standard Additional Public IP Addres s 148 00 185 25 This service is available only with our managed services It allows for any additional device to be networked into that same wired service using a switch and cables The MCCA does not supply additional cables with this service Copper Patch Booth to Booth Connection 336 00 420 00 Copper Patch is a method of connecting computers or network equipment that may be in different locations in the facility Copper patches can transmit data audio and video Fiber Patch Booth to Booth Connection 470 00 587 50 Fiber Patch is a method of connecting computers or network equipment that may be in different locations in the facility Fiber patches can transmit data audio and video Extend Outside T1 or Service 1 000 00 1 200 00 With this service the MCCA will extend an outside T1 or T3 service from our demarcation point to the Exhibitor booth Exhibitor is responsible for making all arrangements from the outside service provider e g
49. the rear of the booth along the pipe amp drape line Electrical boxes are left accessible inside floor ports for island booths with no pipe and drape lines and no columns in their booth space For 208V amp 480V connections we require floor plans so that we may provide the electrical service in a convenient location within the booth Exhibitors are responsible for distributing their own 120V electrical cords and plugging in their booth equipment Exhibitors may choose to o Hire labor from the General Service Contractor o Hire a third party Installation amp Dismantle I amp D team to perform the distribution work o Bring their own company electrician to perform distribution and hard wire connections as long as he she is a full time employee of the exhibiting company Terms amp Conditions Electrical The MCCA is the exclusive provider of electrical service All electrical equipment shall remain the property of the MCCA and may not be installed or removed by anyone other than MCCA personnel All services listed include labor to install and remove said service Rates do not include connecting of equipment tracing of malfunctions special wiring or repairs If an exhibitor requires additional electrical labor outside of the standard service services will be billed at an hourly rate with a minimum of one hour Labor rates are based on current wage and benefit rates and are subject to change without notice o Monday Friday 8am 4p
50. to safety concerns of exhibitors exhibitors may only use butane canisters purchased directly through Levy Restaurants You are required to have a 20 b ABC fire extinguisher for your display when using butane Double Decker Booths and or with a Roof All Double Decker exhibits are subject to applicable state and city building codes and are subject to inspection by state city officials and the MCCA Maximum occupancy load for upper level s must be posted at the base of the stairway and enforced by the exhibitor Smoke detectors must be installed on the first floor of the exhibit and every subsequent enclosed level Automatic extinguishing systems are ENT XM EXHIBITOR GUIDELINES INFORMATION AND REGULATIONS required of any exhibit that has a roof or any other covering that would impede the effective use of the facility s sprinkler system A 10 Ib ABC fire extinguisher must be visible on every level of the exhibit Any exhibit that is deemed a hazard by the MCCA must be removed from the facility All costs for removal are the responsibility of the Licensee The City of Boston Fire Code prohibits the use of fabric attached to a ceiling or used to cover any portion of an exhibit Exclusive Services The BCEC will be the exclusive provider of the following services food amp beverage cleaning electrical medical business center telephone Internet rigging the operation of ground supported crank ups the operation and provisi
51. wiring or repairs If an exhibitor requires additional telephone labor outside of the standard service services will be billed at an hourly rate with a minimum of one hour Labor rates are based on current wage and benefit rates and are subject to change without notice o Monday Friday 8am 4pm except holidays 80 00 o other times including holidays 120 00 Frequently Asked Questions Telephone How do I know if I need a single line or a multi line service Single line phones are just like most household phones They can be used for fax lines credit card machines standard telephones and even to dial up internet service although we do not recommend this method of internet connectivity I have a wired credit card machine Do I need to program anything specific for the machine to work on your single line service Yes Please preprogram your machine to dial 9 before your credit card company s number How do I receive my phone number dialing instructions and phone fax equipment Please visit the MCCA Exhibitor Services desk onsite to pick up your equipment At this time you will receive assigned phone numbers and dialing instructions This information can also be provided ahead of time 1f requested through MCCA Exhibitor Services How can I place international calls on my phone line If you wish to place international calls on your phone line please contact MCCA Exhibitor Services prior to move in to submit this request Othe
52. with prior approval of the MCCA Public Safety Department Ouantity inside the BCEC is limited to two 2 1 pound UL approved canisters per cooking device one canister in use and attached to the cooking device and one spare canister Due to safety concerns of exhibitors exhibitors may only use butane canisters purchased directly through Levy Restaurants You are required to have a 20 Ib ILOSSIINI EXHIBITOR GUIDELINES INFORMATION AND REGULATIONS Bo ABC fire extinguisher for your display when using butane e Pyrotechnics flammable combustible liquids hazardous chemicals materials blasting agents and explosives e Untreated Christmas trees cut evergreens or similar trees e Fireplace logs charcoal and similar materials e Untreated mulch and Spanish moss or similar vegetation e Untreated hay or straw 2 Thefollowing shall be protected by automatic fire extinguishing systems e Single level exhibit booths exceeding 300 square feet 28 square meters and covered by a ceiling e Each level of a multi level exhibit including the uppermost level where the uppermost level is covered by a ceiling e Any home or house constructed within the exhibit hall must also include smoke fire alarms and a 10 16 ABC fire extinguisher on each level A single exhibit or group of exhibits with ceilings that do not require sprinklers shall be separated by a distance of not less than 10 feet 3050 mm where the aggregate ceiling exceeds 3
53. with the City of Boston Fire Department BFD provide guidance to the MCCA for a safe venue for all guests and employees at MCCA facilities Fire Safety Equipment Fire extinguishers are located on each of the support columns in the exhibit hall area and on the perimeter walls All brackets are 40 inches 102 cm from the floor Support column fire extinguishers are primarily mounted on the northwest quadrant Fire extinguishers on the support columns along the north end of Hall A and those on the south side of the air walls are mounted on the southwest quadrant General Service Contractors GSC and exhibitors are required to maintain a minimum unobstructed path of no less than 48 inches 122 cm 24 inches 61 cm on center for fire extinguishers Fire extinguishers shall not be removed or temporarily relocated by any exhibitor the Licensee or the GSC The GSC is responsible for ensuring that emergency exits fire extinguishers fire pull stations fire department value boxes and fire alarm flashers are not obstructed or obscured from view at any time in the facility Anyone found responsible for moving removing or blocking fire safety equipment is subject to a fine Fire Safety Limitations The following limitations apply to all exhibits located in the exhibition halls in the BCEC 1 Thefollowing items are fire hazards and are prohibited for use in the BCEC Compressed flammable gases Exception Butane for cooking purposes
54. without receipts freight bills or specified unit counts on receipts or freight bills Le one lot 800 cu ft etc such as UPS or van lines will be delivered to the exhibitor s booth without guarantee of piece count or condition No liability will be assumed by Brede Exposition Services for such shipments 9 Empty container labels will be available at the service desk Affixing the labels is the sole responsibility of the exhibitor or his her representative All previous labels should be removed or completely covered Brede Exposition Services assumes no responsibility for errors to the aforementioned procedure removal of containers with old empty labels and without Brede Exposition Services labels improper information on empty labels or valuables stored in containers with empty labels 10 Exhibitors should arrange for outgoing shipments during the show or immediately after its close Brede will assist in the preparation of Brede bills of lading Be sure that your material has been carefully crated or packed and properly tagged or marked 11 In order to expedite removal of materials Brede Exposition Services shall have authority without further clearance with exhibitors to change designated carriers 12 Labor and services ordered on behalf of exhibitors by display builders or other parties must be so authorized in a letter from exhibitors Payment for all labor and services will be the responsibility of the exhibitor 13 Freight handlin
55. 00 square feet 28 square meters The Boston Fire Department prohibits the use of fabric as a display ceiling or covering The travel distance within an exhibit booth or exhibit enclosure including temporary office meeting spaces to an exit access aisle shall not exceed 50 feet 15 meters Any interior finish either permanent or temporary will be required to meet the requirements of the Massachusetts State Building Code Open flame devices may be permitted when they are a necessary part of the exhibit with prior approval of the MCCA Public Safety Department Devices must be isolated from attendees by either four 4 feet or a barrier be placed on a non combustible surface be separated from other devices by five 5 horizontal feet and have a 20 Ib ABC fire extinguisher present within the exhibit Candles are permitted so long as the flame from the candle does not exceed the height of the required fire safe enclosure which is usually made of glass or other non combustible material Candles can be placed on tables only Candles cannot be placed on any shelving window ledges or sills or any other place where the candle and its encasement could fall and cause injury and or fire Use of candelabras and other such arrangements are prohibited Candles cannot be placed on in or near the same area with other combustibles such as dried flower arrangements confetti etc All candles and required encasements to be used must
56. 000 8400 5 Section LL 4500 5400 Silver 20 5 20 5 Truss 8 Section 7200 8600 10 Section 900 0800 J Siveri2 xi2bx 5000 6000 Corner Block Blck12 x12bx 650 7800 Silver 20 5 x 20 5 box 70 840 A J Base Plate 3500 4200 1 Rotator 1 1500 _ 18000 Motor J 0 1500 _ 818000 JJ Cheeseboro 1 1 S 60 700 Grappe 1 1 1 o 120 140 Continued on page 2 Exhibitor Order Form Rigging amp Lighting Services page 2 CUSTOM LiGHTING SOLUTIONS LiGHTING EQUIPMENT RENTAL REQUIRES QUOTE STANDARD 35 00 42 00 45 00 54 00 30 00 36 00 STANDARD RATE 185 00 212 00 325 00 390 00 Large Lighting Kit 450 00 540 00 K Large Lighting Kit 550 00 660 00 DIMMER RACKS amp LIGHTING CONTROLS QTY STANDARD RATE Dimmer Control 1 2 x 4 80 00 96 00 Dimmer Control 2 4 x 12 150 00 180 00 Dimmer Control 2 4 x 24 320 00 384 00 TOTAL DUE LIGHTING FIXTURES TOTAL DUE Source 4 Par 575 watt 750 watt Source 4 Leko 575 750 watt Par 64 1000 watt LIGHTING KITS Small Lighting Kit Medium Lighting Kit Y QTY TOTAL DUE TOTAL DUE We reguire diagrams and booth layouts for all rigging and lighting orders See sample below SAMPLE DRA
57. 1 0004 120 lbs Display Pedestal 24x42 Black 2900 0 00 12091 0000 55 10 Display Pedestal 18x42 Black 26500 0 00 12091 0030 500 Display Pedestal 14x42 White VWLX1PDx42H 2400 0 00 12091 0024 45 109 Display Pedestal 14x36 Black VMLX1FDx36H 2050 0 00 12091 0034 751bs DisplayPedestal24x3 Black PFLx2PDx3 amp H 2900 0 00 12091 0031 451bs Display Pedestal 14x36 White Amaron 20500 0 00 12091 0033 750 DisplayPedestal24x36 White Amane 2900 0 00 12091 0025 40108 Display Pedestal 1480 Black Iren s 0 00 12091 0005 800 DisplayPedestal24x30 Black Aranon 2750 0 00 12091 0001 450 Display Pedestal 18x30 Black s 0 00 12091 00322 400 Display Pedestal 14x30 White nmn 0 00 4309 0001 be Loc ngPedesalBlams seso 0 00 14179 0005 125 lbs Locking Pedestal White rnanan seso 000 141890077 T sobs Stanchionchome 5000 Stanchion Rope Red Velour S
58. 15165 CometSteckChair Blak 123 Lx22 Dx32 H 812500 05221 0089 1 45165 Regal Chair Brown MO9 Lx23 Dx38H 135 00 5035 000 10165 EscapeChair NatwalMape MH7Z Lx17Dx32H 9500 4233 0000 13165 SonicChair Blak 2O Lx21 Dx32H Sen 4233 0005 22165 CaprceChair Blck 22 Lx21 Dx32H Sen 05035 00011 12165 CrissCrossChair White M7Z Lx21 Dx32H oo 05035 0000 1 12lbs _ Criss Cross Chair Espresso M7Z Lx21 Dx32H o j 14233 0034 10165 Trend Chair Black MO9 Lx18 Dx3225 H 125 00 14233 0088 1 10165 TrendChar White MO Lx18 Dx3225 H 125 00 4233 0085 10165 Trend Chair Lime RMO9 Lx18 Dx3225 H 125 00 i9 Lx18 Dx3225H 12500 Jo 0 00 14233 0036 Trend Chair Natural 19 L x 18 D x 32 25 H 125 00 0 00 Page 3 of 5 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 9 05245 01 Euro Black Black Bar Table 30 Rnd 170 0 9 05245 02 Euro Black Black Bar Table 36 Rnd 175 0 9 05245 04 Silk Black Chrome Bar Table 30 Rnd 170 0 9 05245 05 Silk Black Chrome Bar Table 36 Rnd 175 0 9 05036 07 Park Avenue Maple Chrome Bar Table 30 Rnd 170 0 7 I H H i H i H 9 05036 08 Park Avenue Maple Chrome Bar Tabl
59. 22 azi RE ek mi 246 420 619 741 enh 7 j 321 819 246 ow e q ou AS 1 per at Deg a we 2014 Boston National College Fair B Y 7 e EXE 3635 y ee 6 Boston Convention amp Exhibition Center C 2 PA 614 oo RS k Boston MA E 4240 XPOSITION SERVICES x May 1 2 2014 Submit this form if you wish to rent a hardwall exhibit from Brede Please contact Brede if you would like to inquire about our Custom Rental Exhibits Enter the Rental Exhibits Total below on Order Summary Payment form Orders received without full payment or credit card information will not be processed Order Form Advance Order Discount Deadline April 16 2014 Add to my calendar Plan A 10 N Line Option Includes e HardwallPanels Carpet 1 sidechair 1 counter 2 shelves Header e Labor to Install amp Dismantle Qty Item Advance Standard Subtotal White Hardwall Panels 253525 3 066 00 i Color Hardwall Panels 284875 344500 Velcro Compatible Panels 3 19050 385800 Plan B 20 N Line Option Includes e Hardwall Panels Carpet 2 sidechair 1 counter 4 shelves Header Labor to Install amp Dismantle Qty Item Advance Standard Subtotal White Hardwall Panels 484275 5 856 00 Color Hardwall Panels 552650 668300 Velcro Compatible Panels 606775 7 338 00 Color select Panel Color Hardwall Color Velcro Panels Bl
60. 3 00 PM 5 00 PM z Schedule Thursday May 1 2014 700 AN 8 30 AM Show Hours Thursday May 1 2014 9 00 AM 12 00 PM a 6 00 PM 8 30 PM Friday May 2 2014 9 00 AM 12 00 PM Exhibitor Move out Friday May 2 2014 12 00 PM 4 00 PM e Drivers for all carriers must be checked in at the Brede Service Desk for pick up of freight by 2 00 PM on Friday May 2 2014 Utilities amp e For booth utilities and additional booth services please contact the individual suppliers using the enclosed order forms Services i o phone 781 741 5900 Find more on Brede com fax 781 741 5902 e mail csboston brede com eT 7 ene Ya 4 ie 871 1 s 2014 Boston National College Fair 7 Boston Convention amp Exhibition Center ew JL Boston EXPOSITION SERVICES a4 May 1 2 2014 Information Please make your show site representative aware of the following policies Form Important Take advantage of advance order discount pricing Orders must be received with payment in full no later than the Deadlines following dates Orders received with payment in full after discount deadline dates will be invoiced at standard floor pricing Carpet and furnishings rentals April 16 2014 IN Nad dac Custom exhibits rentals April 16 2014 wanana Labor orders April 16 2014 e Freight received at the warehouse after the deadline will incur an additional charge Advance shipments to warehouse to arrive by
61. 59 1 35lbs Mid Back Black Fabric Conference Char 25 27 0 9 17500 14126 0190 30165 GuestBlackFabric Conference Char 25 Lx22 Dx36H X 16000 14307 0003 42165 Goal Black Drafting Stool Arms 25 Lx24 Dx48 H 8150 00 Goal Black Drafting Stool Armless 205 Lx24Dx4 amp H 140 00 0 00 BEN Conference Tables 20 21 E E E E PR bh B 2a 529999 4062 0256 100 lbs Conference Rectangle Table 6 Maple 73 L x 36 D x 30 H 415 0 0 0 4062 0257 Conference Rectangle Table 8 Maple 450 0 4062 0109 Conference Rectangle Table 6 Black 415 0 4062 0113 Conference Rectangle Table 8 Black 450 0 4062 0110 Conference Rectangle Table 6 Mahogany 415 0 4062 0114 Conference Rectangle Table 8 Mahogany 450 0 4062 0252 Conference Oval Racetrack Table 8 Black 450 0 4062 0260 Conference Oval Racetrack Table 8 Mahogany 450 0 4062 0259 Conference Oval Racetrack Table 6 Black 415 0 4062 0254 Conference Oval Racetrack Table 6 Mahogany 415 0 4062 0250 Conference Table Round Mahogany 395 0 5244 0022 Conference Table Rectangle Glass Chrome 395 0 5244 0025 Conference Table Round Glass Chrome 295 0 5244 0024 Conference Table Square Glass Chrome 275 0 5244 0023 Conference Trestle Glass Chrome 380 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o ce GE ojo ojo ojojojojoljo
62. A Public Safety personnel will be on site to direct and assist exhibitors during move in and move out For the convenience and safety of exhibitors and patrons all freight and material handling must enter and exit the facility through the loading dock The Licensee and its exhibitors will be allowed to hand were EXHIBITOR GUIDELINES INFORMATION AND REGULATIONS mE EE carry one item one time in or out of the facility without having to access the loading dock Hand carried freight is defined as one item that can be easily carried by an individual without the need for dollies or other mechanized equipment No parking is allowed at the entrance of the facility and the use of passenger elevators for movement of freight is not allowed All packages are subject to inspection by facility personnel This policy is strictly enforced at The Westin Boston Waterfront Hotel skybridge as well Lights Only Underwriters Laboratories UL approved clamp on types of portable spotlights are allowed All display lights must be turned off when the exhibitor leaves for the day Only UL approved extension cords 12 gauge or greater rated for 20 amp are allowed Note Household extension cords are not permitted These are generally 14 or 16 gauge and only rated at 15 amp Material Handling Exhibitors are allowed to perform their own material handling providing all of the following criteria are met e Exhibit personnel performing the work mu
63. April 23 2014 Shipments to show site to arrive no sooner than April 30 2014 Payment Orders received without full payment or credit card information will not be processed Policies A credit card on file is required when using Brede Exposition Services All charges must be paid prior to close of show For your convenience we accept the following methods of payment cash checks and money orders drawn on U S banks in U S funds and credit cards including VISA MasterCard and American Express Purchase Orders are not considered payment therefore a check or credit card is required Cancellations amp Adjustments Cancellations are invoiced at 50 of original price unless otherwise noted on order form No adjustments will be made after close of the show Tax Exemption If tax exempt a copy of your tax exempt certificate must accompany your order This is not a resale certificate No adjustments for tax exempt status will be made after close of the show Payment payment of invoice s by the third party prior to the last day of the show charges will revert back to the exhibitor Billing Third Party e The exhibiting company is ultimately responsible for the payment of all charges If no arrangements are made for Miscellaneous Rental items not ordered yet found in booths are invoiced at Standard Floor pricing e All prices are in U S dollars e All rental items are subject to applicable taxes e All renta
64. CRIPTION TOTAL DUE D Individual Connection 299 00 374 00 7 t Additional Connection 175 00 219 00 Drain Individual Connection 299 00 374 00 Up to 52 line Additional Connection 160 00 200 00 0 100 Gallons 150 00 187 50 Fill amp Drain Each additional 500 gallons 104 00 130 00 SINK RENTALS SERVICE DESCRIPTION QTY DISCOUNT RATE STANDARD RATE TOTAL DUE Cold Water Includes sink one water and one drain Sink Rental connection 600 00 750 00 Small Hot amp Includes sink hot water heater 6 gallon Cold Water cap dedicated power 2 water and one 800 00 1 000 00 Sink Rental drain connection COMPRESSED AIR AND GASES SERVICE DESCRIPTION TOTAL DUE Air Individual Connection Approx 110 PSI Additional Connection 20 Ib Cylinder Dry 50 Ib Cylinder Dry 20 Ib Cylinder Liquid 50 Ib Cylinder Liquid Nitrogen 300 ft Tank Dry oues To pay with a MasterCard Visa or American Express you may order online at www massconvention com To pay with a check send a check payable to Massachusetts Convention Center Authority and this form to EXHIBITOR SERVICE CENTER MASSACHUSETTS CONVENTION CENTER AUTHORITY 415 SUMMER STREET BOSTON MASSACHUSETTS 02210 617 954 2230 exhibitorservices massconvention com Tax ID 042768982 FOR MCCA USE ONLY DATE RECEIVED RECEIVED BY CHECK NUMBER MC VISA AMEX ee Massachusetts Convention Center Authorit MCCA Exhibit
65. Exhibit Logistics provides a flexible reliable source for all the capabilities you and exhibitors need for trade show success Enjoy a bundle of benefits Improved Margins Give your bottom line a boost YRC Freight helps you turn logistics into a new profit stream Dedicated Customer Support Specialist Why spend time managing the Service desk Let an expert from YRC Freight manage your transportation from the service desk for you We take care of everything from small package shipments and LTL to TL and international shipments Time Critical Any need Any speed Guaranteed Time Critical is the smart option for exhibit shipments with special requirements including air capabilities TL service or weekend pickups and deliveries Time Critical offers a 100 percent customer satisfaction guarantee Sealed Exhibit For patented protection and verifiable security throughout transit only YRC Freight offers Sealed Exhibit Gain peace of mind for high value shipments and those that are difficult or expensive to package Deliver what exhibitors want The time is right Trust YRC Freight for complete exhibit logistics servic es Our exhibit experts are ready to deliver confidence at every show with every shipment Contact a YRC Freight Exhibit Manager today Subject to applicable Rules and Conditions Publications and Tariffs Proud sponsor of ESCA ESCA Exhibition Services amp Contractors Association YRC
66. Exhibitor for this network attachment The network attachment shall be made available to Exhibitor by MCCA before the beginning through the end of the specified conference The MCCA will provide a network attachment via an Ethernet connection at the Exhibitor s booth At its own expense the Exhibitor is responsible for providing the computer attachment to Ethernet electric power and all other hardware and software required to use the network attachment Page 13 MCCA Exhibitor Ordering Guide Frequently Asked Questions Internet amp Technical Do you have wireless internet The MCCA offers free wireless internet service throughout meeting rooms lobbies and expo halls just open your internet browser and look for the BCEC or Hynes Wireless Network This service is designed for casual users and not guaranteed If you are relying on the internet to showcase your product or services we strongly recommend a wired internet connection for guaranteed service I see that you don t offer hubs for sale What is the difference between a hub and a switch Can I bring my own hub or switch The MCCA offers switch devices for sale instead of hubs because switches are known to provide better performance with a lower failure rate Exhibitors are welcome to provide their own hub or switch for all internet services What is bandwidth and how do I know how much I need Bandwidth is the size of the pipe that data can traverse The bigger the bandwidt
67. HUSETTS 02210 617 954 2230 exhibitorservices massconvention com Tax ID 042768982 FOR MCCA USE ONLY __ __ FORMCCAUSEONLY O DATE RECEIVED RECEIVED BY CHECK NUMBER MC VISA AMEX Do you CARE We do The Massachusetts Convention Center Authority believes in community both inside its convention centers and in the diverse neighborhoods of historic Boston where needs are sometimes great By donating useable materials to our Conventions C A R E program you ll be helping scores of non profit organizations throughout the city and the region Not only will your materials be put to good re use but you ll be cutting back on your event s environmental impact by diverting waste from local landfills Plus it saves you the time and expense of shipping unneeded goods back home The MCCA already recycles and donates abandoned property With your help we can do even more It s easy At the conclusion of your show look for the bright blue bins spread around the show floor at Product Donation Stations during the breakdown of your event The bins are marked with the IN PARTNERSHIP WITH FREEMAN Ne Show CONVENTIONS C A R E logo Then simply leave your clean useable non perishable donations in the bin They can include e office products building products e medical supplies convention bags furniture e clothing e non perishable food e toiletries We ll take over the rest arrang
68. Licensee shall not allow exhibitors to e Rigging of cable hanging devices or affixing any materials to the ceiling electrical buss ducts and conduits on sprinkler pipes ventilation equipment windows columns or any other physical structure at the BCEC is strictly prohibited e Exhibits shall not cause or permit any nails staples hooks tacks screws or the like to be driven into the facility structure including but not limited to any wall ceiling column stone window drape painted carpeted or concrete surfaces of the premises e Exhibits shall not erect any decorations or use adhesive materials including tape that can deface the walls ceilings floors facilities and equipment contained on the premises e Walls floors ceilings or other areas of the facility or its furnishings or fixtures are not to be painted or have permanent coverings applied Booth Set Up and Dismantle Exhibitors The unpacking assembling dismantling and packing of displays and equipment may be done by full time employees of an exhibiting company Exhibitors are allowed to set up and or dismantle their own booths provided that they use their own bona fide full time employees It is acceptable for exhibitors to safely use power tools to set up and or dismantle their own booths No one under the age of 18 is permitted on the loading docks in truck bays or in the loading dock yard Additionally no one under the age of 18 is permitted
69. Payment form Orders received without full payment or credit card information will not be processed Material Handling Rate Schedule e For full definitions and descriptions of all rates and rules see the Material Handling Information forms included in this manual All material handling fees are calculated on a CWT basis per hundredweight or fraction thereof per shipment and vary depending the type of shipment the amount of handling and the time of day Separate shipments will not be combined Minimum charges will apply as shown below Be sure to review these costs when you prepare your show budget Contact Brede for assistance in estimating vour material handling charges based upon your specific needs Material Handling Rate Rates below include any applicable OT charges per 100 105 Description 200 Ib minimum charge per shipment Advance to Warehouse Crated 134 25 Direct to Show site Crated 131 50 Advance to Warehouse Special Handling 167 75 Direct to Show site Special Handling 164 50 Direct to Show site Uncrated Unskidded or Wrapped 197 25 Advance to Warehouse Direct to Show site Small Packages 45 00 each Additional Services Late shipments off target shipments amp site shipments received before published move in or after show 27 00 opening Freight received at the warehouse after April 23 2014 or at show site prior to published move in or after show 1 00 Ib opening add an additional charge per 100 Ibs Additi
70. Rental w ISDN 2 000 00 2 500 00 This service is used to connect from the MCCA s facility to an external remote site with like ISDN video conferencing capabilities This service includes three 128k ISDN lines Line usage will be billed per the selected carrier s rate after the close of the show Page 8 MCCA Exhibitor Ordering Guide Installation amp Connections Telephone Telephone Service is brought from the nearest column or floor port into the booth MCCA phone technicians typically provide a line that is long enough to run anywhere in your booth Exhibitors may have their preferred setup personnel run their phone cord s under the carpet to desired locations or they may hire the general service contractor to do SO All telephone equipment can be picked up at the MCCA Exhibitor Services Desk Terms amp Conditions Telephone MCCA is the exclusive provider of all telephone services All telephone equipment shall remain the property of the MCCA and may not be installed or removed by anyone other than MCCA personnel All MCCA telephone equipment except simple analog handset must be returned to the MCCA Exhibitor Service Desk at the close of the show Failure to return MCCA phones will result in a replacement fee All services listed include labor to install and remove said service Rates do not include connecting of equipment tracing of malfunctions special
71. WING XYZ BOOTH 1234 at ABC Event Booth 1134 Booth 1334 3 20 Centered In Booth 20 from floor to top of sign 25 bs total weight To pay with a MasterCard Visa or American Express you may order online at www massconvention com To pay with a check send a check payable to Massachusetts Convention Center Authority and this form to EXHIBITOR SERVICE CENTER MASSACHUSETTS CONVENTION CENTER AUTHORITY 415 SUMMER STREET BOSTON MASSACHUSETTS 02210 617 954 2230 exhibitorservices massconvention com Tax ID 042768982 FOR MCCA USE ONLY FORMCCAUSEONLY O DATE RECEIVED RECEIVED BY CHECK NUMBER MC VISA AMEX MCCA Massachusetts Convention Center Authority Abasto a Me Exhibitor Order Form Plumbing Services Ve Ada Effective July 1 2013 By submitting this order form Exhibitor acknowledges and accepts all Policies Terms amp Conditions for service as set forth in the MCCA Exhibitor Ordering Guide available at www massconvention com exhibitorquide To qualify for discount rate request and payment must be received 21 days prior to show event opening PLEASE PRINT OR TYPE Incomplete information will delay processing EVENT OR SHOW EVENT OR SHOW DATE S EXHIBITING FIRM BILLING ADDRESS BOOTH NO s CITY STATE ZIP COUNTRY PHONE ___ EMAIL ORDERED BY TITLE DATE SHOW SITE CONTACT CONTACT PHONE WATER AND DRAIN SERVICES SERVICE DES
72. accuracy of any message and such verification is the sole responsibility of the purchasing company Similarly these protocols provide for end to end verification of the receipt of all the data that 15 transmitted MCCA will not be responsible for any loss of data from delays non deliveries incorrect deliveries service interruptions including those caused by the negligence errors or omissions of the MCCA or other losses or damages Use of information obtained via the services provided hereunder is at purchasing company s own risk Exhibitor is responsible for a the accuracy and or quality of the information obtained or data transmitted through the MCCA network and b assuring that each message purchasing company sends or receives has been received MCCA shall not be liable to Exhibitor for any damage arising from any event that is out of the control of the MCCA Neither shall the MCCA be liable to Exhibitor for indirect special incidental exemplary consequential or any other form of money damage including but not limited to lost profits or of the loss of data or information of any kind however caused and arising out of or in connection with the performance of MCCA or the provision of services or performance hereunder whether based in contract tort or any other legal theory and whether or not MCCA has been made aware of the possibility of such damages In no event shall liability exceed a refund of amounts actually paid to MCCA by
73. ack Blue Grey Options Select Carpet Color L Black C Blue C Teal C Gold C Red C Plum C Grey C Burgundy C Forest Green Header Header Copy One line with block letters Copy Please print clearly Logos color amp special lettering available at an additional cost Call for quote Additional Item Advance Standard Subtotal Options Standard Counter 18 x39 x40 337 00 413 00 Adjustable Shelves 59 00 71 50 Spot Lights use w rental only 5300 64 00 Additional booth furnishings can be found throughout manual Look for upgraded carpet carpet pad graphics chairs etc Why Choose Custom Exhibitors have full access to Brede Exposition Services exhibit design expertise Brede will create an attractive and functional exhibit that complements your marketing strategy maximizes your booth space and enhances your presence on the show floor For custom possibilities please contact Brede Important e Electricity is not included with rental Calculate Subtotal Notes e Cancelled orders will be charged 100 of the 6 25 MA original price Est Total Acredit card on file is required when using M e Transfer this total to the Order Summary Payment form Brede Exposition Services T e Payment Method must be completed to process orders e All charges must be paid prior to close of show Orders received without full payment will not be processed Booth Number Exhibiting C
74. ackBarStoo Red J i7Lx18 Dx415H so 0 00 05237 0219 G 20lbs SikBackBarStoo Grape J i7Lxi8 Dx415H so 0 00 05237 0219 L 2010 Sik Back Bar Stool Lime J t7Lx18 Dx415H 150 00 0 00 0523702197 2010 SikBackBarStool Tangerne i7Lx18 Dx415H 150 00 0 00 05237 0219 W 2010 SikBackBarStoo Whie J i7Lx18 Dx415H 150 00 1 0 00 05237 0219B 2010 SikBackBarStoo Black i7Lxi18 Dx415H TI 1500 0 00 05237 0221 205 EurBarStoo Blak J22 Lx24Dx4175H 1500 0 00 05237 0231 40lbs HourassBarStoo Whie 8 x 20 D x 24 25 9 H_ 16500 0 00 05237 0230 4010 HourgassBarStool Black 18 Lx20 Dx24 259 H 165 00 1 0 00 052370160 355 Equino Bar Stool Black 5 Lx13 Dx35 H_ 1650 0 00 052370041 35ibs _ Equino Bar Stool White 5 816500 0 00 052370156 3010 RegalBarStol Brown Jt9 Lx24Dx39 H 1650 0 00 052370168 25ibs CapriceBarStool Blak 25 Lx24Dx32H so 0 00 05237 0042 1810 SonicBarStool Blck 22 Lx22Dx42H 1350 0 00 17 5 L x 29 5H 12500 0 00 05035 0025 B TL 20105 SikBackArmChair Black 205 Lx18 Dx34H 10000 05035 0025 CCB 20165 Sik Back Arm Chair Cobat 20 5 Lx18 Dx34 H_ oo 05035 0025 R 20165 5
75. actor There is a charge for this service Fork lifts electric pallet jacks and pallet jacks may be used by the official drayage contractor only Booth Exhibitors are allowed to set up and or dismantle their own booths provided they use their own bona fide company employees who Labor Wil be staffing the exhibit Please advise them not to bring outside labor of any kind Exhibitors who employ display houses or exhibit manufacturers to erect or dismantle their booths may have supervision sent in from their supplier Supervisors of this type cannot physically erect the booth unless they are members in good standing of Teamsters Local 25 l Exhibitors must use their own bona fide personnel or union personnel hired from Brede Exposition Services for installation and dismantling of exhibits OR Il Non official installation and dismantling contractors may provide supervision Non official contractors must use labor supplied by Brede Exposition Services unless the following requirements are fulfilled e Exhibitors must advise Brede Exposition Services in writing thirty 30 days prior to setup of the show of their intent to hire an outside installation and dismantle company or exhibit house to supervise install and dismantle their exhibit The Non Official Contractor form must be completed and returned no less than thirty 30 days prior to setup e Non official contractors must furnish proof of adequate insurance the form of an
76. and submit with your order Pay By Check or Money Order Payable to Brede Exposition Services e nternational checks must be drawn on a U S bank U S funds account only processing fee of 25 00 e Please include 2014 Boston National College Fair and booth number on all payments Check Number Dated Amount Exhibiting Company Contact Company Address City State Zip OO Booth Number Phone Fax Email COMPLETE and SUBMIT this form by mail Brede Exposition Services 100 Industrial Park Road Hingham MA 02043 4313 USA byfax 781 741 5902 Order Summary Payment Method Tes SOUS es 2014 Boston National College Fair ws L Boston Convention amp Exhibition Center Mo se Rr Boston MA EXPOSITION SERVICES a4 May 1 2 2014 Required This form must accompany any completed order form s submitted to Brede Form A Credit card must be on file prior to the delivery of any goods or services Orders received without full payment or credit card information will not be processed Terms e All charges must be paid prior to close of show e Orders received without full payment or credit card information will not be processed e A credit card on file is required when using Brede Exposition Services e Submitting credit card information and signature indicates agreement with the terms below Credit authorize Brede Exposition Services to charge any additional amounts incurred Third Party Payer Card by me or my
77. ay distribute SAMPLE food and or beverage products ONLY upon written authorization and adherence to ALL of the conditions outlined below General Conditions Food Industry Related Shows 1 Items dispensed are limited to products Manufactured Processed or Distributed by exhibiting companies 2 Allitems are limited to SAMPLE SIZE and must be dispensed distributed in accordance to Local and State Health Codes a Non Alcoholic Beverages limited to maximum of 4 oz Sample Size served in biodegradable or plastic cups No cans or bottles will be permitted b Alcoholic beverage sampling is permitted only if you are the manufacturer or distributor of the beverage Alcoholic beverages must be sample sizes 2 oz for beer wine 1 25 oz for liquor and can only be served by a licensed Levy Restaurants bartender C Food items are limited to bite size not to exceed 2 oz portions or a 2 oz prepackaged samples d Allfood beverage items brought in are required by the Boston Health Department to have a temporary Health Permit This includes prepackaged food samples samples not intended for consumption on the show floor and bottled water 3 Vendors are responsible for all booth rental fees electrical plumbing drayage and all other Levy Restaurants and or HYNES services IF YOU DO NOT MEET THE CONDITIONS LISTED ABOVE THE FOLLOWING POLICIES APPLY TAKE AWAY ITEMS AND BUY OUT FEES Any Food and Beverage brought on premises without the Written A
78. based on layout and design requirements Price includes fixtures fixture accessories and all necessary cables Dimmer control and labor are not included and must be ordered separately Special Orders for larger kits are available upon request Small Lighting Kit 4 6 liehts 185 00 212 00 Medium Lighting Kit 7 11 liehts 325 00 390 00 Large Lighting Kit 12 15 liehts 450 00 540 00 X Large Lighting Kit 16 20 lights 550 00 660 00 Dimmer Racks amp Lighting Controls Discount Standard These items are optional with individual fixtures or small lighting kits but mandatory with larger lighting kits The dimmer rack is a large outlet that all lights plug into to create a central control location A dimmer rack depending upon size can be placed in a booth or attached to the truss and kept in the air The lighting console control plugs into the dimmer rack to dim or control individual lights groups of lights or all lights at once Electrical service is not included and must be ordered separately Dimmer Control 1 2 X Tuy u uu iinis 80 00 96 00 Dummer Control 2 4 X12 wa 150 00
79. be approved by the MCCA Public Safety Department at least 60 days prior to the date of their intended use The exhibitor is required to have a 10 lb ABC fire extinguisher readily accessible within the exhibit Any vehicle or apparatus which has a fuel tank and is part of a display is required to be equipped with a locking or taped gas cap and contain no more than three 3 gallons of fuel or 1 8 tank whichever is less at least one 1 battery cable used to start the engine must be disconnected and the end of the disconnected battery cable taped vehicles shall not be moved during exhibit hours Fueling or defueling of vehicles is prohibited Vehicles may not be started or operated within the exhibit hall for the first 15 minutes after the exhibit hall closes to the public for the day or final closing of the event No vehicle may be operated on the exhibit hall without a lead person walking in front ofthe vehicle warning people of vehicle movement Curtains drapes banners decorations and acoustical material including but not limited to cotton hay paper straw moss split bamboo and wood chips must be flame retardant treated and submitted to the Boston Fire Department Chemist for approval Material that cannot be treated for flame retardancy shall not be used All tent canopies and tarps must be fire resistant and meet CPAI 84 Canvas Products Association International specifications The original flame retardant
80. bitor Order Form Telephone Internet amp Technical Services page 2 ADDITIONAL SERVICES amp EQUIPMENT Additional Public IP Address not available with 200kbs service _ 14800 18525 Copper Patch Booth to Booth Connection JL 933600 82000 _Fiber Patch Booth to Booth Connection LL 470 00 58750 _Extend T1 or T3 Service O 000 8120000 8prt LL 1400 300 J Switch 34pt AJ LL 1550 1950 25 CAT 5e Cable o 1 1 1 1 1 1 450 5500 50 CAT 5e Cable LI 610 7675 TI 100 CAT 5e Cable o o 960 O wense fo _ Caps _ O _ Wes rati esoo e reueg To pay with a MasterCard Visa or American Express you may order online at www massconvention com To pay with a check send a check payable to Massachusetts Convention Center Authority and this form to EXHIBITOR SERVICE CENTER MASSACHUSETTS CONVENTION CENTER AUTHORITY 415 SUMMER STREET BOSTON MASSACHUSETTS 02210 617 954 2230 exhibitorservices massconvention com Tax ID 042768982 FOR MCCA USE ONLY PFORMCCAUSEONY O DATE RECEIVED RECEIVED BY CHECK NUMBER MC VISA AMEX EAT Massachusetts Convention Center Authorit MCCA 4 Exhibitor Order Form Rigging amp Lighting Services Effective October 1 2010 By submitting this order form Exhibitor acknowledges and accepts all Policies Term
81. boro 1s a clamp used to attach two pieces of truss or pipe together E En E 12 00 14 00 A grapple is a connector that allows you to make a 90 degree connection between trusses Lighting Fixtures Discount Standard A variety of lighting options are available to brighten exhibit space While lights cannot be attached directly to our ceiling lighting can be suspended above exhibit space by utilizing truss and motors Page 16 MCCA Exhibitor Ordering Guide Source 4 Par 575 watt 750 watt 35 00 42 00 This fixture is best used to create a wash effect or cover a larger area with light It is available in 575 watt or 750 watt Lenses are available in Very Narrow VNSP Narrow NSP Medium MFL Wide WEL Source 4 Leko 575 750 watt 45 00 54 00 This fixture is best used to create a spot light or to highlight specific spaces or objects It is available in 575 watt or 750 watt Lenses come in 19 26 36 50 degrees to achieve the desired illumination from the light Par 64 1000 wat E 30 00 36 00 The Par 64 will deliver similar results as the S4 Par but there are no options for additional lenses They are available in 1 000 watts Custom Lighting Solutions Discount Standard Lighting kits include a combination of Lekos Source 4 Pars and Par 64s
82. boston brede com 2014 Boston National College Fair Boston Convention amp Exhibition Center Boston MA May 1 2 2014 Brede e 781 741 5900 Fax 781 741 5902 e mail csboston brede com Customer e Office Hours 8 00 AM 4 30 PM eastern time Service e No telephone orders accepted please complete and submit your order and credit card information to Brede Show e National Association for College Admission Counseling e Arlington 22201 e info nacanet org or collegefairs nacanet org Booths Each 10 booth includes e D high back drape e 3 high side drape e 1 6 x 30 draped table Blue 2 side chairs e 1 waste basket e 1 one line booth ID sign with booth number Drape Colors Blue White Aisle Carpet Color Venue is not carpeted The exhibit hall is not carpeted Exhibitors may choose to rent carpet through Brede Exposition Services using the Carpet Order form Material Advance to Warehouse Direct to Show Site Handling Late to warehouse charges apply after April 23 2014 Do not deliver prior to April 30 2014 TO Exhibiting Company Name and Booth TO Exhibiting Company Name and Booth H FOR 2014 Boston National College Fair FOR 2014 Boston National College Fair CL Brede Exposition Services c o Brede Exposition Services D c o YRC Freight Boston Convention amp Exhibition Center 95 Concord Street 415 Summer Street N Reading MA 01864 Boston MA 02210 e Exhibitor Exhibitor Move in Wednesday April 30 2014
83. ce Standard 1 071 00 1 392 50 Advance Standard 1 298 00 1 687 50 HP 20 Unit with Lights Pop Up Unit with Lights e Charcoal Silver e 20 wide x 8 high e Grey or Black Advance Standard 2 434 00 3 164 00 Advance Standard 920 00 1 196 00 PS Unit with Lights VP Unit with Lights e Black Silver e 10 wide x 8 high e Charcoal Silver or Wine Platinum or Blue e 10 wide x 8 high Advance Standard Advance Standard 1 125 00 1 462 50 1 048 50 1 363 00 FS Table Top Unit with Lights FS Full Unit with Lights e Charcoal Silver or Blue Silver Charcoal Silver or Blue Silver e 7 wide x 4 high e T wide x7 high Advance Standard Advance Standard 514 00 668 00 622 00 809 00 Important e Cancelled orders will be charged 100 of the Calculate Subtotal Notes original price 6 25 MA Tax e A credit card on file is required when using _ Brede Exposition Services Radius Total All charges must be paid prior to close of show e Transfer this total to the Order Summary Payment form e Payment Method must be completed to process orders Orders received without full payment or credit card will not be processed Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 100 Industrial Park Road Hingham MA 02043 4313 USA by fax 781 741 5902 Radius Rentals CZ Exp Se 48 ee 3
84. ce to and from the BCEC South Station the premier regional transportation center is a ten minute walk from the front door of the BCEC Services available at South Station include the MBTA s Red and Silver lines Amtrak regional service bus service and commuter rail Additional information about public transportation in Boston can be found on the MBTA s website http www mbta com Information about water taxi service can be found at http www citywatertaxi com Taxi Information MCCA staff will coordinate with the individual taxi cab companies and the Boston Hackney Division for the needs of each event Assigned staff will manage taxi service logistics Leve One North Entrance at 415 Summer Street is the required location for taxi cab drop off and pick up This taxi stand location will be separate from the other transportation operations for the event Taxis will arrive at the designated taxi stand and wait in a short queue for customers as long as necessary for a passenger to board The only limitation is that the taxis at the end of the queue do not block open lane traffic Taxis unable to enter the designated curb lane will be required to proceed to the designated taxi pool area and will be called as service requires The BCEC may create a temporary taxi pool on Northwest Level One Curbside managers at the designated taxi stand will be in radio contact with monitors at the pool site to dispatch taxis when a steady flow of
85. compliance tag must be attached to tent canopy or tarp Additionally exhibitors must have the manufacturer documentation available for on site inspection Open flame cooking or other sources of heat are prohibited under any tent canopy or tarp The exhibitor is required to were EXHIBITOR GUIDELINES INFORMATION AND REGULATIONS pa have a 10 lb ABC fire extinguisher readily accessible within the exhibit Individual exhibitor tents canopies or tarps exceeding 300 square feet 28 square meters shall be protected by automatic fire extinguishing systems A single exhibit or group of exhibits covered by a tent canopy or tarp that do not require sprinklers shall be separated by a distance not less than 10 feet 3050 mm where the aggregate ceiling exceeds 300 square feet 28 square meters Tents exceeding 400 square feet 37 square meters require a tent permit from the Boston Fire Department 11 The GSC or individual exhibitor must have on site a copy of the Certificate of Flame Resistance for all floor covering The Boston Fire Department prohibits the use of carpet on walls ceilings seating products or as decorative material 12 The hanging or rigging of signs displays or banners etc shall not interfere with the building fire sprinkler system Rigged items shall not exceed 300 square feet in surface area in a horizontal plane nor be more than a 15 degree angle from a vertical plane relative to the exhibit hall floor 13
86. d the following charges will assessed 1 150 00 for a Small Visi Cooler 300 00 for a Large Double Visi Cooler 25 00 per Drop Off and Per Pick up for Steward 150 00 per day minimum for dry or refrigerated storage 6 00 per 5 pound bag of ice Both the Refrigerator and Cooler require Stewarding Labor to drop off and retrieve the equipment A Security Deposit of 250 per piece of equipment will also apply d es SHIPPING RECEIVING Please note that only product you expect to be prepared by stored by and delivered by Levy Restaurants should be shipped to Levy Restaurants Please see the Shipping Label fill it out and ensure it is used properly to ensure proper receiving of your product You must contact Levy Restaurants prior to shipping items items not expected will not be received For all Food and Beverage not purchased through Levy Restaurants all standard fees mentioned above will be charged where applicable including 2096 Administrative Fee and Applicable Sales Tax The Company named below acknowledges they have sole responsibility for the use servicing or other disposition of such items in compliance with all applicable laws Accordingly the firm agrees to indemnify and forever hold harmless Levy Restaurants and the HYNES from all liabilities damages losses costs or expenses resulting directly or indirectly from their use serving or other disposition of such items Exhibiting firm must provide Levy Restaurants with a certificate o
87. e 168 00 Monday Friday 4 30p m 8 00a m All day Saturday per person per hour based on Straight Overtime or Double Time e Add Brede Supervision column only if using Option Double Time 224 00 e Multiply Subtotal Labor Cost by 30 for Brede Supervision cost All day Sunday and observed union holidays per person per hour Brede Estimate Date Laborers Est Hrs Total Rate an pss Costs Time Requested per laborer Hrs per person Subtotal X 30 ost Installation X X Dismantle X X Important A 30 surcharge will be assessed to all Late Floor orders calculate Est Total Notes Orders not cancelled prior to move in will result in a Total minimum one hour charge per laborer requested e Transfer this total to the Order Summary Payment form e A credit card on file is required when using Brede Payment Method must be completed to process orders Exposition Services Orders without payment source will not be processed All charges must be paid prior to close of show Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 100 Industrial Park Road Hingham MA 02043 4313 USA by fax 781 741 5902 2014 Boston National College Fair Boston Convention amp Exhibition Center Boston MA May 1 2 2014 Order Submit this form if you wish to rent forklift labor from Brede Exposition Services For
88. e 36 Rnd 175 0 5012 0002 Chardonnay Glass amp Chrome Bar Table 250 0 9 05245 10 Blanco White Chrome Bar Table 30 Rnd 170 0 9 05245 11 Blanco White Chrome Bar Table 36 Rnd 175 0 9 05036 13 Blanco Square White Chrome Bar Table 170 0 9 05245 18 Blanco Rectangle White Chrome Bar Table 270 0 9 05245 13 City Maple Black Bar Table 30 Rnd 170 0 9 05245 14 City Maple Black Bar Table 36 Rnd 175 0 H 9 05245 15 37 lbs Summit White Black Bar Table 30 Rnd 30 Round x 42 170 0 9 05245 16 46 lbs Summit White Black Bar Table 36 Rnd 36 Round x 42 H 175 0 0 0 0 0 l SIHA ojojo ojojojojojojojojoljoljojoljojojo ui Tables PA sb Vg 9777997 99 05036 01 37lbs Euro Black Black Caf Table 30 Rnd 30 Roundx29 H LU 17000 99 05036 02 46lbs Eur Black Black Caf Table 36 Rnd 36 Roundx29 H 17500 99 05036 04 37ibs _ SikBlack Chrome Cafe Table 30 Hnd 30 Roundx29 H 170 00 99 05036 05 46165 Silk BlacK Chrome Caf Table 36 Rnd 36 Roundx29 H 175 00 99 05036 07 371 Park Avenue Maple Chrome Caf Table 30 Rnd 30 Roundx29 H 170 00 I99 05036 08 46lbs Park Avenue Maple Chrome Caf Table 36 Rnd 36 Roundx29 H 17500 99 05036 14 42165 _ City Maple BlackCaf Table 30 Hnd 80 Roundx29 H_ 17000 X 99 05036 15 51lbs City Maple BlackCaf
89. e Rack Black Metal 10 5 W x 9 5 D x 57 H FURNISHINGS LIGHTING J Brushed Steel Lamps Brushed Nickel Lamps Rubbed Bronze Lamps Table Lamp White Steel Table Lamp White Nickel Table Lamp White Bronze 26 H 29 H 28 H Floor Lamp White Steel Floor Lamp White Nickel Floor Lamp White Bronze 66 H 60 H 60 H Brushed Steel Lamps Neutrino Floor Lamp Table Lamp Red Steel Steel 26 H 67H Floor Lamp Red Steel 66 H DESIGN YOUR BOOTH SPACE YOUR WAY 10x20 Booth Footprint Grammercy Loveseat amp Corner Novel Cocktail amp End Table 4FT VIP Bar Criss Cross Chairs Caf Table Literature Stand 10x10 Booth Footprint 10x10 Booth Footprint Whisper Sofa amp Chair Reno Cocktail amp End Tables Metro Sofa amp Chair Novel End Tables Equino Stools Chardonnay Bar Table Equino Stools Bar Table 10x20 Booth Footprint Bella Chocolate Sofa Harmony Cocktail amp End Tables Stage Chairs Escape Chairs Caf Tables Literature Rack Trage Show Order Form TRADE SHOW INFORMATION Show Name Do CompanyName Show Dates x Contact Venue Name x Contact Cell Venue Address pel Date City State Zip x Date Booth Number Booth Names All Furniture Subject to Availability Terms amp Conditions Payments Payment terms 100 Payment due prior to delivery to secure the order unless Credit Approved with AFR You may be subject to additional charges by th
90. e drayage company for moving the furniture from the loading dock to the exhibit space please check your Exhibitor Manual EVENT FURNISHINGS Cancellation Fee If cancelled within 3 days prior to delivery a 100 charge will be applied Late Fee All orders received within 14 days of the show opening will receive at 30 Late Fee Show Site orders will be based on availability and charged a 35 Late Fee item Number Weight Description Dimensions Standard Qty 87 L x 37 D x 35H 57500 AA 61 L x 37 D x 35 H 550 00 000 35 L x 37 D x 35 H 450 00 O 18024 0003 30165 Whisper White Leather Bench Ottoman 60 Lx24 Dx17H 25000 18184 0034 1 30lbs Whisper White Leather Square Ottoman 40 Lx40 Dx17H 25000 46 Round x 17 H 250 00 snot Pe i i l l l iD D Dill l iD E E 18284 0472 L 80105 Function Madras White Leather Armless Chair 28 L x 28 D x 29 H_ 300 00 Function Madras White Leather Corner 28 L x 28 D x 29 H 325 00 80 00 e Continental P38 eee 18303 0001 90105 Continental White Leather Curved Loveseat 82 Lx34 Dx3i H 859500 18304 0001 100bs Continental White Leather Reverse Loveseat 72 Lx34 Dx31H 57500 18296 0005 50lbs Continental White Leather Wedge Ottoman 30 Lx34 Dx19H 250 00 18184 0131 75165 Continental White Leather Curved Bench
91. eat b7 Lx36 Dx36 H sem 18284 0485 5005 GrammercyCharcoalLeatherChair 28 Lx36 Dx36 H enn 8066 0015 50lbs Grammercy Charcoal Leather Comer 86 Lx36 Dx36 H_ 35000 18184 0028 30lbs Grammercy Charcoal Leather Round Ottoman S4 Lx 19 Dx 17H 25000 18184 0033 3010 GrammercyCharcoalLeatherSquare Ottoman 40 SQx17H 85000 60 L x 24 D x 17 H 250 00 0 00 Pama Pe 18228 0789 100105 ParmaBrownLeatherSofa 79 Lx37Dx36 H 495 00 18167 0577 90lbs ParmaBrownLeatherLoveseat 56 Lx37 Dx36 H__ 470 00 18284 0710 75lbs ParmaBrownLeatherChair CC 83 Lx37Dx36 H emm 60 L x 24 D x 17 H 25000 0 00 Bella Chocolate P96 18228 0071 140105 BellaChocolateSofa 84 Lx38Dx34H 425 00 18167 0058 110lbs BellaChocolateLoveseat J6i Lx38 Dx34 H 5375 00 18284 0125 90lbs Chocolate Char erte aere en 275 00 antler bg 18228 0795 100165 Chandler Red Leather Sofa 76 Lx37 Dx35 H_ 495 00 18167 0581 90165 ChandlerRedLeatherLoveseat 53 Lx37 Dx35 H_ 947000 1828407177 75lbs ChandlrRedLeatherChar 8t Lx37 Dx35 H_ 937000 Page 1 of 5 18024 0062 30 lbs Chandler Red Leather Bench Ottoman 60 L x 24 D x 17 H 250 00 0 00 8228 0600 100105 ImperalPupleSoa BAL BOD x BOTH TI 425
92. ed as a package without prior written approval from the General Manager Discounts may apply to some services by meeting the advance payment deadlines and conditions notes on the forms The MCCA is the preferred provider of security booth coverage for exhibitors If your event designates another security vendor for booth coverage you may choose to order through the event s preferred provider as detailed in your exhibitor kit For rates and additional information exhibitors should contact our Exhibitor Services Department at 617 954 2230 or visit our secure online ordering web site at www massconvention com ATMs Guests will find ATMs on Level One in the North Lobby and the Wicked Good Market and on Level o East Audio Visual Services The BCEC offers in house A V services on a preferred basis with a preferred audio visual provider to help provide comprehensive event support and services All types of audio and visual display devices screens and computer interfaces are available along with skilled operators The BCEC features a digital audio system and extensive use of fiber optic cabling to distribute signals throughout the facility The BCEC has a clear line of sight to all satellites and dedicated truck parking spaces complete with power and signal distribution The preferred audio visual provider is the exclusive provider for the use of the in house sound systems All other A V Companies must bring in a stand alone speaker sys
93. eight will require a Massachusetts State building code compliant guardrail system The guardrail shall be 42 in height with balusters or solid material such that a sphere with a four 4 diameter cannot pass through any opening The guardrails shall not have an ornamental pattern that would provide a ladder effect This includes a guardrail on stairs The guardrail system shall be capable of withstanding a load of 200 pounds minimum Stair construction shall meet Massachusetts State building code for riser height of 7 maximum and a tread depth of 11 minimum These stairs shall have a handrail that shall be continuous without interruption by newel posts other structure elements or obstructions Handrails shall not be less than 34 or more than 38 The handrail ends shall be returned to a wall or post All stairway handrails shall have a circular cross section with an outside diameter of at least 1 1 4 and not greater than 2 Stair width shall be a minimum of 36 Many multi level displays are designed without risers which is not permitted by the Massachusetts State building code as the stairway is part of a means of egress The easiest way to address this issue with minimal cost is to secure a fitted piece of fire rated plywood or sheet rock between the stringers against the back of the treads Hand Carry Policy The MCCA reserves the right to restrict all freight and package deliveries to the loading dock MCC
94. eless LED Kit A L x 24 D x 42 H Bar 13 D x 18 H Shelf Includes remote control Shanti Bar Back White Shanti Bar Back Espresso White Espresso 43 5 W x 12 D x 77 625 H 43 5 W x 12 D x 77 625 H 13 W x 14 25 H Inside Shelf 13 W x 14 25 H Inside Shelf Criss Cross Bar Stool White Leather Espresso Leather E 15 W x 19 D x 41 H Escape Stool Natural Maple 16 Square x 41 H BAR SIOOLS T Silk Back Bar Cobalt Red Grape lime Stool E Tangerine White m 17 W x 18 Dx 41 5 H LI Equino Stool White Black 160 LX 1 D x 35 H i Sonic Stool Black 22 Wx29 Dx42 H Euro Bar Stool Black 21 L x 23 D x A3 H Regal Stool Black Brown 19 W x 24 D x 39 H Marcus Bar Stool 18 W at footbase x 30 H i FURNISHINGS Hourglass Bor Stool White Black m 18 L x 20 D x 24 25 9 H Caprice Stool Black 25 W x 26 D x 44 H 15 16 FURNISHINGS CAFE CHAIRS Silk Chair Black Cobalt Red Grape Lime Tangerine White 20 5 W x 18 D x 34 H Leslie Chair White 17 Lx 21 D x 31 H Escape Chair Natural Maple x 17 D x 32 H NENNEN Silk Chair Armless Black Cobalt Red Grape lime Tangerine White 17 W x 18 D x 34 H Comet Chair Black 23 L x 22 D x 32 H Available With or Without Arms
95. els requiring water and then use existing drains in the floor to remove the water at the end of the show Exhibitors are not permitted to bring their own water or use MCCA sinks to fill their own equipment My booth requires a sprinkler system What plumbing service should I order If your booth requires a sprinkler system you will need to order an individual water connection specifically for this purpose My exhibitor kit says I need to order a hand washing unit because I am planning to prepare food in my booth Do you provide these units Levy Restaurants our exclusive in house catering company can provide a hand washing unit that includes a small hand washing sink paper towels soap and a discard bucket Please consult your exhibitor kit for Levy Restaurants information or contact them directly at BCEC 617 954 2382 or Hynes 617 954 2284 Do you allow Exhibitors to bring Helium balloons into your buildings No unfortunately we do not allow exhibitors to bring helium balloons into the buildings Page 22 MCCA Exhibitor Ordering Guide Security Services The MCCA is the preferred provider of security booth coverage for exhibitors If your event designates another security vendor for booth coverage you may choose to order through the event s preferred provider as detailed in your exhibitor kit Security Guard Booth Discount Standard Per Hour pet 18 00
96. equirements e Exhibitors must return this completed form to Brede Exposition Services at least thirty 30 days prior to the show e Non official contractors must submit proof of adequate insurance in the form of an original policy rider listing Brede as an additional insured furnished by their broker to Brede s office no later than thirty 30 days in advance of actual installation dates This must include a copy of your Worker s Compensation Insurance e Non official contractors must furnish show management the names addresses and telephone numbers of key executives for emergency contact e All personnel must be properly badged at show site Non official installation and dismantle contractors may provide supervision Non official contractors are allowed on the exhibit floor only during official installation and dismantle hours providing the information above is supplied Contractor Now OFFICIAL CONTRACTOR Information ADDRESS PHONE FAKE EMAIL ADDRESS CELL CONTACT IN BOOTH Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 100 Industrial Park Road Hingham MA 02043 4313 USA by fax 781 741 5902 Non Official I amp D Contractor Tos sU 32014 Boston National College Fair i NTE Boston Convention amp Exhibition Center acd Boston MA XPOSITION SERVICES a4 May 1 2 2014 Order X Submit this form if you wish to order sig
97. ersion equipment Exhibitors are required to bring their own to the show I can t find 208V or 480V overhead service listed on your online ordering site How can I order this service 208V amp 480V overhead services are limited in our convention centers All requests for such connections must be approved by an MCCA electrician please contact MCCA Exhibitor Services for more information Page 5 MCCA Exhibitor Ordering Guide Cleaning Services The MCCA offers a variety of cleaning services through our exclusive service contractor American Building Maintenance ABM Cleaning Services Per sq ft per day Discount Standard Initial Vacuum or Mopping 0 28 0 35 Service includes one time vacuum or mop prior to the first event or show day Daily Vac min or MopDIBE wi 0 20 0 25 Service includes vacuum or mop prior to each event or show day including the first show day as well as nightly wastebasket emptying Note The MCCA does not provide wastebaskets for exhibitors Daily Vacuum or Mopping Porter Service 0 44 0 55 Service includes vacuum or mop prior to each event or show day including the first show day as well as wastebasket emptying and booth sweep throughout show hours as needed Note The MCCA does not provide wastebaskets for exhibitors beet 0 39
98. ess you may order online at www massconvention com To pay with a check send a check payable to Massachusetts Convention Center Authority and this form to EXHIBITOR SERVICE CENTER MASSACHUSETTS CONVENTION CENTER AUTHORITY 415 SUMMER STREET BOSTON MASSACHUSETTS 02210 617 954 2230 exhibitorservices massconvention com Tax ID 042768982 FOR MCCA USE ONLY FORMCCAUSEONLY O DATE RECEIVED RECEIVED BY CHECK NUMBER MC VISA AMEX pF Massachusetts Convention Center Authorit MCCA i Exhibitor Order Form Telephone Internet amp Technical Services Effective July 1 2013 By submitting this order form Exhibitor acknowledges and accepts all Policies Terms amp Conditions for service as set forth in the MCCA Exhibitor Ordering Guide available at www massconvention com exhibitorquide To qualify for discount rate request and payment must be received 21 days prior to show event opening PLEASE PRINT OR TYPE Incomplete information will delay processing EVENT OR SHOW EVENT OR SHOW DATE S EXHIBITING FIRM BILLING ADDRESS BOOTH NO s CITY STATE ZIP COUNTRY PHONE M EMAIL ORDERED BY TITLE DATE SHOW SITE CONTACT CONTACT PHONE TELEPHONE SERVICE 287 00 358 00 700 520100 Speaker Phone Service Analog 320 00 40000 Polycom Speaker Phone Service Analog 871 00 46400 Fax Machine Phone Service Analog 422 00 52800
99. f liability with coverage of 1 000 000 per occurrence and naming Levy Restaurants Corporation and the HYNES as additional insured Information must be received no later than close of business 5 00 PM EST on DATE Before returning this document please sign the Agreed indicating you have read and you agree with all conditions SHOW NAME DATE Company Name Booth No Company Address Contact Name Telephone Ext Email Onsite Contact Cell PLEASE SPECIFY Item Distribution Purpose Quantity Portion Size Method of Dispensing Agreed Approved Date Exhibiting Firm Levy Restaurants PLEASE RETURN FORM TO LEVY RESTAURANTS BY DATE TO ENSURE CONFIRMATION AND APPROVAL For additional services and information please contact Levy Restaurants Lauren Parker Catering Sales Manager 415 Summer Street Boston MA 02210 phone 617 954 2321 fax 617 954 2159 Iparker8levyrestaurants com ENTM EXHIBITOR GUIDELINES INFORMATION AND REGULATIONS 1 FURNISHINGS WHISPER Whisper Sofa Whisper Loveseat White Leather White Leather 87 L x 37 D x 35 H 61 L x 37 D x 35 H Whisper Bench Ottoman Whipser Square Ottoman White Leather White Leather 60 L x 24 D x 17 H 40 L x AO D x 17 H 1 e CH a E y Function Armless Chair Function Corner White Leather White Leather 28 Square x 19 H 28 Square x 29 H Whisper Chair White Leather 25 Lx 37 D x 35 H Whisper Round Ottoman White Leather A6 Round x 17 H CONTINENTAL
100. g all of the cleaning usually occurs the night before the show opening If the show opens in the afternoon all of the cleaning usually occurs in the morning before show opening Our cleaning staff will not remove visqueen the plastic covering from your carpet exhibitors are responsible for removing their own visqueen Page 7 MCCA Exhibitor Ordering Guide Telephone Services The MCCA offers a variety of telephone services through our experienced in house team of telephone technicians Standard Telephone Services Discount Standard Single Line Service Analog 287 00 358 00 Service includes one phone number and a complimentary simple handset Line usage included Mul Line Service Digital AI 417 00 521 00 Service includes one phone number with multiple line appearances and rental of one digital display phone Equipment must be returned at the close of the show Line usage included Speaker Phone Service Analog 320 00 400 00 Service includes one phone number and rental of one speaker phone Equipment must be returned at the close of the show Line usage included Polycom Speaker Phone Service Analosz 371 00 464 00 Service includes one phone number and rental of one polycom speaker phone Equipment
101. g charges are the responsibility of the exhibitor to whom shipments have been consigned Also charges for loading out freight shipments are the responsibility of the exhibitor from whose booth shipments are made Exhibitors may not assign this responsibility to suppliers or customers The exhibitor agrees in the event of a dispute with Brede Exposition Services relative to any loss or damage to any of their materials or equipment that they will not withhold payment of any amount due to Brede Exposition Services for Drayage or any other services provided by Brede Exposition Services as an offset against the amount of the alleged loss or damage Instead they agree to pay Brede Exposition Services at the close of the show for all such charges and they further agree that any claim they may have against Brede Exposition Services shall be pursued independently by them as a completely separate transaction to be resolved on its own merits 14 Service charge of 1 1 2 per month on any unpaid balance will be made starting 30 days after date of invoice 15 Where an exhibitor indicates choice of carrier for pickup it is the exhibitor s responsibility to arrange with such carrier for said pickup service If the carrier does not pick up within the time limited for the removal of exhibitor s materials at the Exhibit Hall we reserve the right to forward such material by the shipping method of our choice or to remove said material to our warehouse for disposition at a
102. h the faster data can be transferred So the 500 Kbs has more bandwidth than a 300 Kbs To find out how much bandwidth you require please consult with a technical representative in your company or look for program specifications listed with any demonstrations or downloads you plan to run I need to access my company s network while I m exhibiting at your facility Which service will allow me to do this Exhibitors who need to connect remotely to their company s network using a VPN Virtual Private Network with authentication information like passwords certificates or tokens should choose a 300 Kbs service or higher While the 200 Kbs does allow exhibitors to use a VPN some VPN clients have experienced difficulty connecting because the 200Kbs service uses NAT Network Address Translation NAT is a process by which the MCCA can provide thousands of IP addresses to clients while only using a few real internet routable addresses What is a VLAN A VLAN Virtual Local Area Network allows a network of computers to behave as if they are connected to the same service even though they may actually be physically located in different areas around the facility One of the biggest advantages of a VLAN is that when a computer is physically moved to a different location it can stay on the same VLAN without any hardware reconfiguration I ordered a switch and cables how and when do I get them When you are ready for your switch and internet cable
103. harges TO Exhibiting Company Name and Booth 8 Use this address and information on your inbound bill of lading if FOR 2014 Boston National College Fair e VUE TE Lu Sua clo Brede Exposition Services Boston Convention amp Exhibition Center 415 Summer Street Boston MA 02210 e Please use the freight labels provided in this service manual e All shipments must be prepaid collect shipments will be refused Brede does not accept shipments that are not consigned to Brede Exposition Services Such shipments will be refused Shipments will be received at the facility no sooner than April 30 2014 during move in hours Exhibitors with crates or boxes that need to be returned to pack up booth equipment at the end of the show must affix empty labels on the containers as soon as they are empty Empty labels will be available at the Brede Service Desk Affixing the labels is the sole responsibility of the exhibitor Brede assumes no responsibility for removal of containers with old empty labels improper information on labels or valuables stored in containers with empty labels Empty containers will be removed from the floor and stored until the close of the show You will not have access to empty containers during the show In most cases empty containers may not be stored in your booth during the show as it is a fire hazard Outbound shipping is not an automatic process Outbound Bills of Lading must be completed and turned in to the Brede Serv
104. he show site e Exhibitors can confirm shipment has arrived and is intact in advance of the move in date e Materials will be delivered to your booth prior to your arrival on site e Delivery dates and times are more flexible Advance Warehouse Rates See below for definitions and descriptions of warehouse rates and the Material Handling Rates form for the associated fees All material handling fees are calculated on a CWT basis per hundredweight or fraction thereof per shipment and vary depending on the type of shipment the amount of handling and the time of day Separate shipments will not be combined Minimum charges will apply as shown on the Material Handling Rates form Be sure to review these costs when you prepare your show budget Contact Brede for assistance in estimating your material handling charges based upon your specific needs Rates Warehouse material handling rates include the following Include Receiving exhibitor shipment at the advance warehouse and storage beginning 30 days prior to the show e Movement of all exhibitor freight from warehouse to exhibit site e Materials unloaded and delivered to booth by move in time e Pick up and storing of shipping containers and boxes labeled EMPTY and returning empty shipping containers to your booth at the close of the show Empty labels may be obtained at the Brede Service Desk on show site Empty containers are not accessible during the show e Removal of freight f
105. hipments if e Your shipment is to be delivered to your booth before 8 00 am or after 4 00 pm on weekdays or anytime on a Saturday Sunday and or Holiday or e Your shipment is received at the warehouse and is delivered to show site before 8 00 am or after 4 00 pm on weekdays or anytime on a Saturday Sunday and or Holiday or e A vehicle driver checks in at the Exhibit Site Check In Area after 3 00 pm on weekdays or anytime on a Saturday sunday and or Holiday Outbound Overtime charges apply on outbound shipments if e Your shipment is loaded after 4 00 pm on weekdays or anytime on a Saturday Sunday and or Holiday or e Your carrier driver checks in at the Exhibit Site Check In Area after 3 00 pm on weekdays or anytime on a Saturday sunday and or Holiday tw crs more on sresecom phone 781 741 5900 fax 1781 741 5902 e mail csboston brede com Material Handling Information Information Form ARA Ak x m S EXPOSITION SERVICES Brede Exposition Services will receive your materials shipped in advance at our local warehouse or shipped directly to show site For detailed information regarding material handling services provided by Brede and the associated charges please see below Please make your show site representative aware of the following information Material Handling Documentation Inbound Bill of Lading Advance Warehouse Shipping Address Direct to Show site Shipping Address
106. ibit booths Each cord has three three prong receptacles on the end 2 TOUR LOW E Add 50 to initial connection rate If booth equipment requires electricity 24hrs a day then the exhibitor should order 24Hr power In general electrical service begins half an hour before the show and ends one hour after the show closes Page 3 MCCA Exhibitor Ordering Guide Overhead WA Add 100 to initial connection rate Overhead power is available upon approval by the MCCA At the JB Hynes Convention Center overhead 120v electrical service is available in Halls A B C and certain areas of Hall D and Auditorium At the Boston Convention amp Exhibition Center overhead 120v electrical is limited due to the ceiling heights Overhead service is available under the low mechanical roof on the East and West sides of the Halls If an overhead sign truss banner or other rigged item requires overhead 120v power the MCCA can provide this service in any area of the Hynes or BCEC If an overhead sign truss banner or other rigged item requires overhead 208v or 480v power the MCCA can provide this service in limited areas of the Hynes and BCEC Please contact the MCCA Exhibitor Services team for availability Installation amp Distribution Electrical MCCA Electricians will provide the initial electrical power source Electrical Service is brought from the nearest column or floor port into the booth The electrical outlets or boxes are placed in
107. ice Desk do not leave outbound Bills of Lading in your booth Exhibitors who wish to ship outbound materials via any carrier other than the show carrier must advise carrier to be checked in at the Brede Service Desk by the driver check in time specified on the Show Details page Drivers are placed in line for loading on a first come first serve basis provided the exhibitor is completely packed and a Bill of Lading has been turned in to the Service Desk Drivers whose Bills of Lading have not been turned in will be placed in a holding queue until the booth is packed and the Bill of Lading is turned in Should your carrier fail to check in by the designated time Brede reserves the right to re route shipment via the official show carrier as necessary at the exhibitor s expense phone 781 741 5900 Find more on Brede com fax 781 741 5902 e mail csboston brede com 516 IC 2014 Boston National College Fair JA Zap ATAA E Boston Convention amp Exhibition Center Boston MA May 1 2 2014 Material Handling Information iere C sa 2014 Boston National College Fair 4 e 714 o AL Boston Convention amp Exhibition Center podus Tc pr Boston MA 40 EXPOSITION SERVICES May 1 2 2014 Submit this form if you will be shipping materials to the advance warehouse or show site Use the rates and calculator below to estimate your material handling charges Enter the Material Handling Estimate below on Order Summary
108. in the exhibit halls during move in or move out operations The Licensee will determine age restrictions if any for hours when the exhibit hall is open for attendees Cabling No cables telephone Internet electrical audio video etc should be run in front of any doorways at any time If cables must cross a doorway cables must be flown cable trays are not an acceptable substitute Caution Tape Use of Caution Tape is prohibited Yellow or red plastic tape with black stripes or printed with Caution Do Not Enter or other warning messages may only be placed by the MCCA to warn individuals of a hazardous condition The MCCA prohibits the use of yellow or red plastic tape to restrict access to an event or exhibit display Rope and stanchion is available from the General Service Contractor or in limited quantities from MCCA Event Services Cooking Demonstrations Exhibitors shall provide a Class K fire extinguisher for hazards where there is a potential for fires involving combustible cooking media vegetable or animal oils and fats Maximum travel distance shall not exceed 30 feet 9 15 meters from the hazard to the extinguisher s Exhibitors may use butane for cooking purposes with prior approval of the MCCA Public Safety Department Quantity inside the BCEC is limited to two 2 1 pound UL approved canisters per cooking device one canister in use and attached to the cooking device and one spare canister Due
109. ing MA 01864 2014 Boston National College Fair Booth Boston Convention amp Exhibition Center Boston MA Late to warehouse charges apply after May 1 2 2014 April 23 2014 ADVANCE WAREHOUSE ADVANCE WAREHOUSE e These shipping labels are provided for your convenience to assist in preparing shipments to the advance warehouse e Please cut along dashed lines and affix one to each piece of your shipment to the advance warehouse e Please make additional copies of these labels as needed Important notes Warehouse is not temperature controlled ae Hazardous materials will not be accepted at the warehouse EXHIBIT MATERIAL Brede EXPOSITION SERVICES Rush to Boston Convention amp Exhibition Center 415 Summer Street Boston MA 02210 2014 Boston National Exhibitor College Fair Boston Convention amp Exhibition Center D li Boston MA o not deliver prior to May 1 2 2014 April 30 2014 EXHIBIT MATERIAL Brede EXPOSITION SERVICES Rush to Boston Convention amp Exhibition Center 415 Summer Street Boston MA 02210 LLI O SS d O LLI o 2014 Boston National College Fair Boston Convention amp Exhibition Center f Boston MA Do not deliver prior to May 1 2 2014 April 30 2014 DIRECT TO SHOW SITE e These shipping labels are provided for your convenience to assist in preparing shipments direct to the show site e Please cut along dashed li
110. ing the assignment and transport of your donations We ll also track and report these donations to show management The program supports several local non profits directly benefiting some of the neediest residents in our community By working together the MCCA our partners and you can show Boston charities that responsible events care Brede RVICES If you re interested in donating or to learn more please visit the MCCA exhibitor services desk or contact your exhibitor services representative exhibitorservices massconvention com or 617 954 2230 EXHIBITOR GUIDELINES INFORMATION AND REGULATIONS ACCA St eg MASSACHUSETTS CONVENTION CENTER AuTHORITY RULES AND REGULATIONS EXHIBITOR PARTICIPATION Access Control and Credentialing The following information applies to all Exhibitors traveling to the BCEC unloading Exhibitor related cargo and parking at the BCEC Exhibitors accessing the BCEC must be processed by the BCEC Public Safety Department before entering the facility Issued Exhibitor Credentials must be worn on the outermost garment or on the right wrist if an ID band is issued of the Exhibitor at all times while inside the facility Exhibitors should check in with the General Service Contractor GSC Marshalling Lot Trailer or go directly to the South Parking Lot if directed by the GSC or Licensee before proceeding into the building at Southwest Badging Affixing to the Facility Structure
111. ion X Dismantle X is Important 30 surcharge will be assessed to all Late Floor Notes One hour will be charged on orders cancelled without 48 hour notice A credit card on file is required when using Brede Exposition Services All charges must be paid prior to close of show Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 100 Industrial Park Road Hingham MA 02043 4313 USA Calculate orders Total Est Total e Transfer this total to the Order Summary Payment form e Payment Method must be completed to process orders Orders received without full payment or credit card will not be processed Booth Number by fax 781 741 5902 sa 92014 Boston National College Fair ial did dii Boston Convention amp Exhibition Center K Boston MA BUM RE May 1 2 2014 Order Submit this form if the exhibiting company intends to use a contractor other than Brede Exposition services If the exhibiting company fails to comply with any or all of the requirements listed below the non official contractor will not be permitted to service your exhibit and Brede Exposition Services must be hired for installation and dismantle labor The non official contractor will be able to provide supervision only Form Contractor Non official contractors must use labor supplied by Brede Exposition Services unless the following requirements are fulfilled R
112. iquids and dangerous chemicals Display of any internal combustion engine special requirements available upon request e Use of any compressed gases permit required for 32CF bottles 1 2 full or less Obstructions Aisles and exits as designated on approved show plans shall be kept clean clear and free of obstacles Booth construction shall be substantial and fixed in position in specified areas for the duration of the show Easels signs etc shall not be placed beyond the booth area into aisles Firefighting equipment shall be provided and maintained in accessible easily seen locations and may be required to be posted with designating signs Flame All decorations drapes signs banners acoustical materials cotton paper hay straw moss split bamboo Retardant plastic cloth and similar materials shall be flame retardant unless smaller than 1 232 square inches 28 x 44 if Treatment separated from other combustibles by a minimum of 12 horizontally and 24 vertically Oil cloth tar paper nylon and certain other plastic materials cannot be made flame retardant therefore their use is prohibited Literature on display shall be limited to reasonable quantities one day supply Reserve supplies shall be kept in closed containers and stored in a neat and compact manner in a location approved by the fire department All exhibit and display empty cartons must be stored in an approved drayage area If show is under a 24 hour ap
113. jojojoljojojojojojo 0 0 0 0 0 0 4072 0039 200 Ibs 2 D66 L x 20 D x 29 H 300 0 4083 0117 286 lbs Genoa Executive Desk Mahagany Double Pedestal l 72 L x 36 D x 29 H 350 0 4072 0042 250 lbs Presidential Kneespace Credenza Mahogany 66 L x 24 D x 29 H 395 0 Page 4 of 5 14309 0001 12510 ComputerKiosk Blck J24 Lx24Dx42H 3650 0 00 14179 0005 12510 ComputerKiosk White 24 Lx24Dx42H 3650 0 00 14061 0000 2010 ComputerCounter Graphte 48 Lx24Dx42H 175 00 0 00 14076 0014 2010 ComputerDesk Graphte 48 Lx24Dx29H 165 00 0 00 14029 0096 56ibs 5ShelfBookcase Mahongany 36 Lxi2Dx72H 3500 0 00 14029 00988 5610 5ShelfBookcase Black 36 Lxi2Dx72H 3500 0 00 14072 0116 22510 ContemporaryCredenza Black 60 Lx20 Dx29H 375 00 0 00 4083 0288 28610 Contemporary Double Pedestal Desk Black 60 Lx30Dx29H 375 00 0 00 14072 0122 175los CredenzaMape 1027 20 0 29 so 0 00 14083 0300 28610 _ Desk Maple Double Pedestal jJ60 Lx30Dx29H 45000 0 00 14143 0140 12510 LateralFile Maple 2 Drawerw Lock 36 Lx20 Dx29H 31500 1 0 00 14072 0088 22510 Genoa Storage Credenza Mahogany 2 Drawer _ 66 Lx20 Dx29H 932500 1 0 00 300 00
114. jojol ojojo 12107 0441 LL 20lbs Sterling Clear Glass Silver End Table 25 Roundx2i H 1800 0 00 2055 0381 30lbs Sterling Clear Glass Silver Cocktail Table 36 Roundx 6 H 19000 0 00 12107 0447 15lbs HamptonNatura SiverEnd Table 24 Roundx21H 16500 0 00 2055 0379 25ibs HamptonNatura SiverCockailTable 48 Lx24Wx17H TI eum 0 00 12107 0437 2010 PrincetonClearGlass Black End Table 2i Lx22Dx21H 16500 0 00 2055 0376 3010 Princeton Clear Glass Black Cocktail Table 45 Lx21 Dx16H 17000 Jj 0 00 121070008 36lbs Tribeca Wood BlackEndTabe 25 Wx29 Dx24H 170 00 0 00 2055 008 5510 Tribeca Wood Black Cocktail Table 50 Lx30 Dx19H_ aam 1 0 00 1223000065 46ibs Tribeca Wood BlackSofa Table 48 Lxi8 Dx30H 19000 1 0 00 121070280 4210 Vivid Glass End Table _ Jetzen n 170 00 0900 2055 02 3 5610 viidGlass Cocktail Table 50 Lx24Dx16H aam 0 00 12230 0081 62lbs VividGlassSofaTabe 50 Lx24Dx30H 19000 0 00 99 12304 01 40lbs QuadWhite Brushed Steel End Table 24 Lx20 Dx22H 170 00 0 00 99 12050 01 5010 QuadWhite Brushed Steel Cocktail Table 44 Lx20 Dx18 H 18000 1 0 00 99 12305 01 62ibs Quad White Brushed Stee
115. l E d Aa Massachusetts Convention Center Authority MCC Exhibitor Order Form Electrical Services iubi Gea Effective July 1 2013 By submitting this order form Exhibitor acknowledges and accepts all Policies Terms amp Conditions for service as set forth in the MCCA Exhibitor Ordering Guide available at www massconvention com exhibitorguide To qualify for discount rate request and payment must be received 21 days prior to show event opening PLEASE PRINT OR TYPE Incomplete information will delay processing EVENT OR SHOW EVENT OR SHOW DATE S EXHIBITING FIRM BILLING ADDRESS BOOTH NO s CITY STATE ZIP COUNTRY PHONE M EMAIL ORDERED BY TITLE DATE SHOW SITE CONTACT CONTACT PHONE STANDARD ELECTRICAL CONNECTIONS 120 VoLT REGULAR SERVICE ADDITIONAL SERVICES AVAILABLE AS ADD ONS 24 HOUR OVERHEAD COMBINED SERVICE DESCRIPTION STANDARD TOTAL DUE RATE DISCOUNT RATE SERVICE 24 HOUR amp OVERHEAD 50 rate 100 rate 150 rate EE EN EN NE 500 Watt Box 5 amps 1000 Watt Box 10 amps 2000 Watt Box 20 amps 182 00 227 00 4000 Watt Box 20 amps x 2 211 00 263 00 SPECIAL ELECTRICAL CONNECTIONS 208 VOLT amp 480 VOLT REGULAR SERVICE ADDITIONAL SERVICES AVAILABLE AS ADD ONS MBINED on DISCOUNT STANDARD ory 24 HOUR Co RATE RATE SERVICE 50 rate 100 rate 150 rate EN x EN NN 50 rate 100 rate 150 rate 087 50
116. l Sofa Console Table 44 Lx20 Dx30 H 19000 0 00 99 12034 01 40lbs TetradStorm Grey Brushed Steel End Table 24 Lx20 Dx22H 170 00 0 00 99 12050 02 SO Ibs Tetrad Storm Grey Brushed Steel Cocktail Table 44 Lx20 Dx18 H 18000 0 00 99 12305 02 62ibs Tetrad Storm Grey Brushed Steel Sofa Table 44 Lx20 Dx30H 1900 0 00 46 L x 15 D x 16 H 25000 000 Page 2 of 5 0 00 12107 0281 33165 HarmonyWood Espresso End Table 24 Roundx22H TI 17000 12230 0080 75ibs HarmonyWood Espresso Cocktail Table 5i Lx28 Dx18 H 18000 2055 0272 66165 HarmonyWood Espresso Sofa Table SS 52 Lx18 Dx30H 190 00 12078 0012 505 Cube White30 CockailTable S0 LxSO Dxi6H TI 250 00 12078 0011 JL 505 Cube Black 30 Cocktail Table S0 LxSO Dx16H TI 23000 12078 0010 40165 Cube White24 CockailTable 24 Lx24 Dx16H 190 00 2078 0000 40165 Cube Black 24 Cocktail Table 24 Lx24 Dx16 H TI 180 00 12078 0014 40165 Cube White24 EndTabe 24 Lx24 Dx21 H TI 240 00 12078 0013 40165 Cube Black 24 End Table J24 Lx24 Dx21 H TI 220 00 12003 0039 22105 ZanzbarTabe 65 19500 2003 0088 17lbs RoseTabe Jt Roudx H 195 00 2055 0318 75lbs Club Cocktail Table w built in LED Lighting
117. l items remain the property of Brede Exposition Services i o phone 781 741 5900 Find more on Brede com fax 781 741 5902 e mail csboston brede com icies Pol icing Payment amp Pr Tes C A ss 92014 Boston National College Fair as 714 qui C m Boston Convention amp Exhibition Center 614 E ara Boston MA EXPOSITION SERVICES s44 l May 1 2 2014 Required This form must accompany any completed order form s submitted to Brede Form Payment Method must be completed to process orders Orders received without full payment or credit card information will not be processed Add to my calendar Advance Order Discount Deadline April 16 2014 Order Carpet Summary Tables amp Accessories Radius Rentals Brede Rental Exhibits Material Handling Labor Forklift Graphics O FI lt lt HF Q Total Due Payment Fo your convenience we accept cash checks and money orders drawn on U S banks in Third Party Payer Method U S funds VISA MasterCard and American Express e Purchase Orders are not considered payment Tax Exempt ME include certificate All charges must be paid prior to close of show e Orders received without full payment or credit card information will not be processed Our Federal ID Acredit card on file is required when using Brede Exposition Services 04 1157600 Pay By Credit Card e Please complete the Credit Card Authorization form
118. m except holidays 70 00 o other times including holidays 105 00 The use of open clip sockets duplex or triplex attachment plugs latex or lamp cord is prohibited All cords must be of the 3 wire grounded type and UL approved Cords can be no smaller than 12 wire or 12 gauge Any exposed non current carrying metal parts of fixed equipment must be grounded Electrical equipment must be properly tagged and wired with complete information as to type of current voltage phase cycle horsepower etc MCCA cannot be responsible for voltage variations of the power company Page 4 MCCA Exhibitor Ordering Guide Frequently Asked Questions Electrical If the MCCA doesn t run my electrical cords and I can t do it myself who should I send my electrical layout plan to If you have booth floor plans that include electrical layouts you should share that information with your preferred setup personnel If you are working with a third party exhibit company they may run the cords for you If you need to hire labor to run cords for you the show s General Service Contractor can help you Typically the General Service Contractor will include an Electrical Cord Labor Form in the Exhibitor Kit The MCCA is happy to keep any floor plans on file for reference In fact we recommend that you forward your electrical layouts to Exhibitor Services for all 208V and 480V connections so that we may place the initial drop in the most convenient
119. m Enter the Total below on Order Summary Payment form Orders received without full payment or credit card information will not be processed Advance Order Discount Deadline April 16 2014 Add to my calendar This service is available to assist you with your setup unskidding and or spotting of machinery once it has been delivered to your booth You do not need to order forklifts to unload your truck or deliver your freight to your booth from the loading dock Please call your Brede Customer Service Representative for a quote if you require a forklift for over 5 000 Ibs capacity a cage or a crane Forklift Up to 5 000 Ibs capacity Helper Rates forklift amp operator per hour per person per hour Straight Time 173 00 112 00 e One hour minimum per laborer Monday Friday 8 00a m 4 30p m e abor is then charged in 1 2 hour Overtime increments per laborer Monday Friday 4 30p m 8 00a m All day Saturday 222 00 168 00 Double Time All day Sunday and observed union holidays 271 00 224 00 Order Describe work to be done Please specify other equipment Details Spotting of Equipment _ Straps Installation Dismantle of Header L Chains lOther Fork Extensions Four 4 Stage Forklift Required Yes L No Contact responsible for move in Phone vies ia Loo Estimate Date Heaviest Piece of Forklifts Est Hrs Rate Estimated Costs Time Ibs up to 5 000 Ibs per Forklift per hour Cost E w Operator ru Installat
120. mbers parking on the loading dock and displaying their loading dock parking pass on the dashboard of the motor vehicle for the purposes of unloading cargo have a limit of 3o minutes in order to do so Exhibitor staff remaining in the loading dock area beyond the 30 minute limit and or who do not properly display a valid loading dock parking pass subject themselves to towing at the vehicle owner operator s risk and expense Positive Means of Identification Required While inside the facility Exhibitor staff must be in possession of a positive means of identifying themselves with photo identification ID preferably a state issued motor vehicle operator s license etc Public Safety Recommendations The MCCA is not liable for nor does the MCCA carry any insurance on Exhibitor property or fixtures Please bear in mind that all of your exhibit material and displays are your property Therefore it is important that you take every precaution to protect this material Below are some suggestions toward this end 1 Ship your materials with a qualified carrier and be sure to lock trunks crates 2 If cartons are used be sure that they are securely taped or banded and under no circumstances marked with the name or type of articles contained therein 3 to furnish your shipping company with accurate account and complete bill of lading ENTM EXHIBITOR GUIDELINES INFORMATION AND REGULATIONS 4 Do not leave your booth unat
121. n Fire Code prohibits the use of e fabric attached to a ceiling or used to cover any portion of an exhibit e carpet on ceilings walls seating products or as decorative material Lasers The use of lasers for exhibit demonstrations or visual effects for entertainment must be approved by the Licensee and the MCCA Public Safety Department All lasers must comply with Code of Massachusetts Regulations 105 CMR 120 000 and be registered and approved by the Massachusetts Department of Public Health Regulations and applications are available from the Massachusetts Department of Public Health http www mass gov eohhs consumer community health environmental health exposure topics radiation emf Food amp Beverage Samples The BCEC prohibits any food or beverages from being brought into the building except by Levy Restaurants the exclusive F amp B service provider The distribution of food and beverages regardless of type and or quantity is the sole responsibility of Levy Restaurants Levy Restaurants is the official caterer for all food and beverage services within the BCEC All arrangements for the service of food and or beverages must be made through the catering office Food and beverage sampling in conjunction with specific exhibits may be permitted but only to the extent approved in writing in advance by a Levy Restaurants Catering Sales Manager In order to obtain authorization from your Catering Sales Manager to distrib
122. n additional charge to the exhibitor in accordance with prevailing rates for the service performed 16 Material left behind without orders placed at the Drayage Service Desk may be classified as abandoned The Drayage Contractor shall not be responsible for same We are not responsible for any delay of rush shipments We will expedite such rush shipments to the best of our ability but will not assume any financial responsibility for shipments which do not arrive at their destination at a dated time 17 EXHIBITORS ARE URGED TO CARRY ALL RISK INSURANCE covering your materials against damage loss and all other hazards from the time shipments are made prior to the show until shipments are received back after the show This can generally be done by adding riders to existing insurance policies often at no additional cost It is understood that Brede Exposition Services is not an insurer that insurance if any shall be obtained by the exhibitor and the amounts payable to Brede Exposition Services hereunder are based on the value of the material handling services and the scope of Brede Exposition Services liability as set forth above phone 781 741 5900 fax 1781 741 5902 e mail csboston brede com Find more on Brede com Limits of Liability T es sU Cs 9014 Boston National College Fair 5 Wee ag M 1 Boston Convention amp Exhibition Center Boston MA E XPOSITION SERVICES May 1 2 2014 Information Brede
123. nage from Brede Form Enter the Graphics Total below on Order Summary Payment form Orders received without full payment or credit card information will not be processed Advance Order Discount Deadline April 16 2014 dd va ay calendar Standard Standard signs are digitally produced with color copy mounted on white foam Indicate sign copy amp layout here Sizes board and include up to 10 words Qty Size Advance Standard Subtotal 11 X 14 5500 71 0 14 X 22 6500 84 50 22 X 28 9500 123 50 ceo c Q Q 28 X44 13500 175 50 File conversion retouching cloning or color correcting may incur additional labor charges Custom Brede can provide digital graphic reproduction in custom sizes Please contact us for full color photo quality high resolution digital Sizes printing in virtually any size for banners exhibit graphics and more Length Width Square footage Advance Standard Subtotal 17 25 24 00 7 X per sq ft per sq Ten 10 sq ft minimum order 0 Foamcore _ Masonite PVC _ Plexi Gatorfoam Other 9 Select one Special instructions Vertical Q Horizontal Important e Orders cancelled prior to move in will be Calculate Subtotal 9 Notes charged 50 of the original price 6 25 Orders cancelled after move in begins will be charged 100 of the original price Acredit card on file is required when using e Transfer
124. nes and affix one to each piece of your shipment direct to the show site e Please make additional copies of these labels as needed Important note Hazardous materials will not be accepted at show site 5 8 12 pc 2014 Boston National College Fair 45 ae Boston Convention amp Exhibition Center a NE Boston MA XPOSITION SERVICES aii 7 CL em May 1 2 2014 Order Complete this form to request a pre printed outbound bill of lading and shipping labels for Form your outbound shipment Forms and labels will be delivered to your booth at show site Requests must be submitted by April 16 2014 Notes Please complete one form per shipment e Please review the Material Handling Information Material Handling Rate Schedule and Limits of Liability forms e Do not leave Bills of Lading in your booth Outbound To Shipping M information Consigned to Ship to Attention Destination Street Address City State Zip Method Ground YRC Freight Other Ground Air YRC Freight Other Air NexDay 2ndDay Deferred Freight Company Exhibitor Charges m Guaranteed Attention By Permanent Street Address City State Zip Phone Fax Shipping Labels Request Label of Shipping Labels Requested Request Pping q Exhibitors using FedEx or UPS must provide pre printed labels with the account number Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services
125. ng Guide is designed to make planning and ordering easy for all exhibitors Each service section contains the following Description of Services amp Equipment and Pricing Installation amp Connection Information Terms amp Conditions and Frequently Asked Questions In addition to the orderable services listed in this guide the MCCA also offers the following services for you to take advantage of on site Exhibitor Service Desk with assigned Event Associate Internet Help Desk Free Wireless Internet Service Business Center FedEx Kinkos If you have any unanswered questions please contact MCCA Exhibitor Services at 1 617 954 2230 or exhibitorservices massconvention com and we will be happy to assist you Page 1 MCCA Exhibitor Ordering Guide General Information Ordering Policies amp Procedures Pricing Discount and Standard rates are available for most services To qualify for the discount rate order requests and payment must be received 21 days prior to the show opening Standard rates will apply to orders received after this discount cut off date Ordering Exhibitors are encouraged to submit orders online at our secure and easy to use website www massconvention com Credit card payment is required for all online orders Exhibitors who prefer to mail in their orders and pay by check will find our Service Order Forms at Appendix A of this guide No telephone or facsimile orders will be acce
126. nt or credit card information will not be processed Advance Order Discount Deadline April 16 2014 Add to my calendar lt Find more on Brede com Standard Select from Standard Colors if no color is selected show colors will prevail Carpeting Black Blue Teal Gold _ Burgundy Red Plum _ Grey Forest Green Qty Size Advance Standard Subtotal 10 Carpet 20000 26000 20 Carpet 40000 52000 30 Carpet 60000 780 00 40 Carpet 80000 104000 Full Coverage xX sq ft 625 8 00 100 sq ft minimum per sq ft per sq ft e Standard carpets ordered in multiples of 2 or more do not include seaming and exact color match is not guaranteed Options Carpet Padding sf 175 225 Visqueen X gSqft 125 165 per sq ft per sq ft Plush Select from Custom Colors Custom Charcoal White BlueMist Jade GreyPearl French Beige Carpeting Red Emerald Black Colony Blue Full Coverage X sq ft 700 900 100 sq ft minimum per sq ft per sq ft e Includes poly covering for protection e To guarantee availability orders must be received 30 days prior to show move in e Cancelled orders for custom carpet will be charged 100 Important e Orders cancelled prior to move in will be Calculate Subtotal Notes charged 5096 of the original price 6 25 Orders cancelled after move in begins will be charged
127. ofits or revenues or for any collateral costs which may result from any loss or damage to an exhibitor s material which make it impossible or impractical to exhibit same 5 The consignment or delivery of a shipment to Brede Exposition Services by an exhibitor or by any shipper on behalf of any exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth in this bulletin 6 Brede Exposition Services shall exercise ordinary diligence and care in the receiving handling and storage of all shipments Brede Exposition Services shall not be liable for loss or damage by fire acts of God or causes beyond its control Brede Exposition Service s liability shall be limited to the physical loss or damage to the specific article which is lost or damaged In any case the liability of Brede Exposition Services is limited to 30 per pound per article with a maximum of 50 00 per item and a maximum of 1 000 00 per shipment This applies while these goods are in Brede s warehouse in vehicles for delivery or at show site 7 Claims for loss or damage which are not submitted to Brede Exposition Services within thirty 30 days of the close of the show on which the loss or damage occurred shall be considered waived No suit or action shall be brought against Brede Exposition Services or its subcontractors more than one 1 year after the accrual of the cause of action therefore 8 Shipments received
128. ompany COMPLETE and SUBMIT this form by mail Brede Exposition Services 100 Industrial Park Road Hingham MA 02043 4313 USA by fax 781 741 5902 A ka Brede Rental Exhi IUS ets 32014 Boston National College Fair 744 L Boston Convention amp Exhibition Center AN Boston MA ITION SERVICES May 1 2 2014 Information Brede Exposition Services liability shall be limited to the physical loss or damage Form to the specific article which is lost or damaged as described below Please make your show site representative aware of the following policy Limitations of Brede Exposition Services Liability and Responsibility 1 Brede Exposition Services shall not be responsible for damage to uncrated materials materials improperly packed or concealed damage 2 Brede Exposition Services shall not be responsible for loss theft or disappearance of exhibitor s materials after same have been delivered to exhibitor s booth 3 Brede Exposition Services shall not be responsible for loss theft or disappearance of materials before they are picked up from exhibitor s booth for re loading after the show Brede bills of lading covering outgoing shipments which are tendered to Brede Exposition Services by exhibitors will be checked at time of actual pickup from booth and corrections made where discrepancies occur 4 Brede Exposition Services shall not be liable to any extent whatsoever for any actual potential or assumed loss of pr
129. on Waterfront parking lots can also be easily accessed from these highways Directions and appropriate temporary directional signs placed in the local street network will be provided to guide event attendees to off site parking facilities that support a BCEC event These signs will be placed at the direction and expense of the Licensee and will be designed to complement permanent directional signs that are in place to direct motorists to the BCEC The Licensee will distribute directions to parking areas to event attendees with the purpose of keeping motorists on the highway system prior to entering the South Boston Waterfront were EXHIBITOR GUIDELINES INFORMATION AND REGULATIONS LEVY RESTAURANTS HYNES AUTHORIZATION REQUEST Sample Food and or Beverage Distribution Please complete this form to receive authorization to distribute food or beverages not purchased through Levy Restaurants Levy Restaurants has exclusive food and beverage distribution rights within the Hynes Convention Center HYNES and has the responsibility to the City of Boston to strictly regulate any food and beverage activity within the HYNES Due to strict regulations any vendor sampling product within the above mentioned parameters must submit a sampling form to Levy Restaurants for approval The Selling of Food and or Beverage products by any other entity is strictly prohibited Sponsoring Organizations of expositions and trade shows and or their exhibitors m
130. on of lifts for theatrical purposes plumbing the use of the house sound system and the supply of compressed airs and gases The MCCA is the preferred provider of security booth coverage for exhibitors If your event designates another security vendor for booth coverage you may choose to order through the event s preferred provider as detailed in your exhibitor kit Exhibitor Product Exhibitors are prohibited from offering or selling any product s to any employee agent contractor or subcontractor working at the BCEC At the conclusion of the event all products must be either Removed from MCCA facilities by the exhibitor or Properly disposed of or Donated to a previously identified non profit charity or Sold toan established business with sales receipts supplied and produced on demand Any MCCA employee agent contractor or subcontractor working in MCCA facilities who is determined to be removing and or accepting from another event related product s is subject to immediate termination of employment or prohibition from working at all MCCA facilities ALL PERSONS VEHICLES BAGS CONTAINERS ETC ARE SUBJECT TO SEARCH Fire Safety Exhibits and decorative materials must meet the requirements of the Code of Massachusetts Regulations 780 CMR EIGHT EDITION Building Code The Massachusetts Department of Public Safety DPS has jurisdiction over all safety matters of the MCCA The DPS in conjunction
131. onal transportation charges may apply P Spotting Fee Any vehicles driven into the exhibit hall under their own power will incur a round trip spotting fee Vehicles 160 00 not moved in under their own power will be unloaded and charged based on weight round trip Special Services Shipments returned to warehouse will be charged 15 00 per 100 Ibs with a 250 00 minimum Storage will be charged if shipment is not routed or picked up after three working days Storage fees prior to 30 days before show or after 3 days following the show are 1 25 per 100 Ibs per day with a 35 00 minimum On site container storage for freight brought in by exhibitors is 30 00 per piece Calculate Estimated Material Handling Charges Select l Advanced LJ Direct Tracking or Date of Est Weight Rate Estimated Cost Carrier s Shipped From Arrival 5 CWT per CWT 200 Ib minimum X X X Transfer this total to the Order Summary Payment form Payment Method must be completed to process orders Orders received without full payment or credit card will not be processed TOTAL Show Site Contact Name Show Site Phone Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 100 Industrial Park Road Hingham MA 02043 4313 USA byfax 761 741 5902 Material Handling Rates eT 7 ene Ya 4 ie 71 1 s 2014 Boston National College Fair pes o7 Boston Convention amp Exhibition Center ung SL B
132. or Order Form Security Services Effective July 1 2012 By submitting this order form Exhibitor acknowledges and accepts all Policies Terms amp Conditions for service as set forth in the MCCA Exhibitor Ordering Guide available at www massconvention com exhibitorquide PLEASE PRINT OR TYPE Incomplete information will delay processing EVENT OR SHOW EVENT OR SHOW DATE S EXHIBITING FIRM BILLING ADDRESS BOOTH NO s CITY STATE ZIP COUNTRY PHONE M EMAIL ORDERED BY TITLE DATE SHOW SITE CONTACT CONTACT PHONE To qualify for discount rate request and payment must be received 21 days prior to show event opening ORDERS NEED TO BE PLACED 21 DAYS IN ADVANCE OF THE SHOW EVENT OPENING IN ORDER TO GUARANTEE YOUR REQUESTED COVERAGE ANY ORDERS RECEIVED AFTER THE 21 DAY CUT OFF ARE SUBJECT TO APPROVAL AND ARE NOT GUARANTEED _ wee j ee 9 L a wee 2 we wS Eo sem sem 0 x _ 1 1 1 ew we L1 1 S e me _ 1 j e we x Sem 8000 00 sem 0 som j 5 0 ToTAL MAN HOURS TOTAL DUE To pay with a MasterCard Visa or American Express you may order online at www massconvention com To pay with a check send a check payable to Massachusetts Convention Center Authority and this form to EXHIBITOR SERVICE CENTER MASSACHUSETTS CONVENTION CENTER AUTHORITY 415 SUMMER STREET BOSTON MASSAC
133. or Service Desk at the close of the show Failure to return MCCA switches will result in a replacement fee All services listed include labor to install and remove said service Services do not include connecting of equipment tracing of malfunctions special wiring or repairs If an exhibitor requires additional internet labor outside of the standard service services will be billed at an hourly rate with a minimum of one hour Labor rates are based on current wage and benefit rates and are subject to change without notice Tech Monday Friday 8am 4pm except holidays 100 00 o other times including holidays 150 00 o Network Engineer Monday Friday 8am 4pm except holidays 130 00 o Network Engineer All other times including holidays 195 00 The MCCA will provide an Ethernet connection to a shared data network attachment for the use of Exhibitor s directors officers employees and guests during the official dates of specified show Exhibitor will be responsible for providing all hardware software and other equipment and facilities needed to connect to the Ethernet and to use network attachment The network attachment provided by the MCCA may be used only by the Exhibitor s directors officers employees and guest agents or consultants The MCCA network will facilitate communications between the company s authorized users and entities reachable through the national internet The Exhibitor will p
134. ose of the show Empty labels may be obtained at the Brede Service Desk on show site Empty containers are not accessible during the show e Removal of freight from booth and reloading onto exhibitor s designated outbound carrier from the loading dock Crated or Use this rate for shipments that arrive via common carrier such as YRC ABF etc and can be unloaded at the dock with Skidded no additional handling required Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required Special Use this rate for shipments that are crated van line shipments or packed in such a manner as to require special handling such as ground loading side door loading constricted space loading and designated piece loading or stacked Handlin shipments Also included are mixed shipments without certified weight tickets or delivery receipts such as Fedex UPS POVs personally owned vehicles Uncrated Use this rate for shipments that are not in crates Small Use this rate for cartons envelopes weighing less Unskidded or Cases or boxes and or pad wrapped specialized Package than 25 lbs per shipment without documentation Wrapped equipment unskidded machinery or uncrated POV Will be delivered to booth without guarantee of shipments Uncrated shipments are received at piece count or condition show site only Overtime Charges Inbound Overtime charges apply on inbound s
135. oston EXPOSITION SERVICES May 1 2 2014 Form reading and accepting the terms and conditions included on the Material Handling Information forms as well as the Limits of Liability form Please review these money saving tips to make the most efficient use of your material handling budget Please make your show site representative aware of the following information Information By completing and submitting the Material Handling order form exhibitor acknowledges Money Saving Tips In General e Ship via common carrier to avoid possible special handling surcharges ohip early to avoid overnight charges whenever possible Furnish accurate weight tickets with your shipment Properly label address all shipments to avoid time consuming re routes mis deliveries and delays Remove old shipping labels before you send materials and attach new labels with complete information Shipping labels are provided in this service manual for your convenience When shipping direct to show site confirm in advance that your carrier can guarantee delivery of your freight to the exhibit facility during move in dates When possible schedule shipments to arrive during straight time rather than overtime periods Label your freight with the number of total pieces example 1 of 3 2 of 3 and 3 of 3 e Take a copy of tracking numbers to the show as well as origination and destination points piece counts arrival dates and phone numbers for t
136. oyees have a fifteen minute paid break Any attempts to solicit a gratuity by an employee for any service should be reported immediately to a Brede supervisor Employees of Brede are paid at an excellent wage scale denoting a professional status and we feel that tipping is not necessary This applies to all Brede employees Labor Guidelines Craftsmen at all levels are instructed to refrain from expressing any grievances or directly challenging the practices of any exhibitor All questions originated by labor are to be expressed directly to Brede management personnel It is recommended that any questions arising with regard to union jurisdiction or practices should be directed to a management representative of Brede en phone 781 741 5900 Find more on Brede com In General fax 781 741 5902 e mail csboston brede com e 97475 C sa 2014 Boston National College Fair 4 e 11744 NEE Boston Convention amp Exhibition Center podus Tc pr Boston MA 40 EXPOSITION SERVICES May 1 2 2014 Submit this form if you would like to order labor from Brede Labor is available for installation and dismantling of exhibits and for shrink wrapping and banding of materials Enter the Total below on Order Summary Payment form Orders received without full payment or credit card information will not be processed Advance Order Discount Deadline April 16 2014 Add to mv calendar e Option for installation to occur prior to exhibitor
137. proved manned security program automobiles are allowed to retain 1 gallon or less of fuel and gas caps must be taped Batteries are to be disconnected and taped Combustibles Storage behind booth backwall is strictly prohibited phone 781 741 5900 fax 1781 741 5902 e mail csboston brede com iii Fina more on sresecom Fire Regulations BARRINGTON RI 02806 3748 TEL 401 247 0590 FAX 401 245 7719 BREDE 2014 Bloomin Exhibits gouen m 237 NEW MEDOW ROAD SHOW SHOW DATE_ LOCATION EXHIBITING COMPANY CONTACT PERSON ___ gt BOOTH COMPANY ADDRESS _____ STATE ZIP AUTHORIZEDSIGNATURE PHONE FAX 0 E MAIL RENTAL oo we o j wewe Joan sen TI UL ew s 0 Joen IL ee Joan en TI Land aal LI NN PURCHASE FLOWERING am PRICE PLEASE INCLUDE ORDER Potted Mums Yellow White Lavender FORM WITH CHECK Potted Seasonal Plant TOTAL Floral Arrangement Seasonal One Sided Round 6 25 TAX Floral Arrangement Tropical C One Sided Round GRAND TOTAL SPECIAL REQUESTS All plants and potted flowers will be in black containers Others available on request Basket White C Special Instructions Request Please have a designer see us at our exhibit Date Time authorize Bloomin Exhibits to charge any additional amounts incurred by me or my show rep
138. pted Exhibitors should be aware of the following when placing orders All payments must be in US currency The date payment is received determines the applicable rate see Pricing above Incomplete order or payment information will delay processing Booth number s must be identified on all order forms Payments Payment for services must be received in advance Service will be scheduled and delivered only after payment is received All outstanding charges must be paid before the close of the show Refunds Claims for refunds must be submitted by the exhibitor to MCCA Exhibitor Services prior to event close Credit will not be given for services installed and not used General Terms amp Conditions All booth number changes must be communicated by the exhibitor to MCCA Exhibitor Services prior to exhibitor move in Additional charges may result if services must be moved after initial set up All equipment and material furnished by MCCA shall remain the property of the MCCA and shall be removed only by MCCA personnel Standard wall outlets and other permanent building outlets e g electrical telephone plumbing etc are not part of the booth space and may not be used by anyone other than MCCA personnel or designated service provider Service connections must be made by MCCA personnel or designated service provider Connection services generally cover the installation of service to the booth area in the most
139. r any F amp B served at the BCEC that is not sourced through Levy Restaurants Permit fees begin at 30 00 for a one day permit with 5 00 for each additional day of sampling example a 3 day permit costs 40 00 Please contact your show s Exhibitor Service Manager for additional information For more information on available Exhibitor Catering Services or further assistance please contact Levy Restaurants Catering amp Sales Office 617 954 2321 Glitter Confetti Popcorn and Other Materials The use of glitter confetti sand or simulated snow types of material as well as popcorn is NOT permitted in the BCEC without prior approval from your Event Services Manager If your request is approved an additional cleaning cost may apply Additionally adhesive backed decals may not be given away or utilized Any costs incurred by the BCEC for the removal of these items will be charged to the Licensee Gratuities Policy It is against the MCCA s policy for any employee or service contractor to accept gratuities or gifts from the Licensee and or any exhibitors Offering of tips and gratuities to personnel employed by the MCCA or its contractors agents or suppliers is not necessary and strictly prohibited and if you are approached or solicited by any MCCA or service contractor personnel please report this violation to the Chief of Public Safety at 617 954 2222 Guardrails and Stairs Any platforms exceeding in h
140. racking purposes Consolidate e Separate shipments received by Brede will not be combined The minimum 200 Ib charge applies to each shipment Your Shipment Brede receives e Consolidate your shipment whenever possible to avoid multiple minimum charges For example o 1 piece weighing 36 lbs charged 200 Ib minimum x 131 50 per CWT 263 00 o 1 piece weighing 62 lbs charged 200 Ib minimum x 131 50 per CWT 263 00 o 1 piece weighing 54 Ibs charged 200 Ib minimum x 131 50 per CWT 263 00 TOTAL cost of three shipments arriving separately 789 00 OR pieces totaling 152 Ibs 200 Ib minimum x 131 50 per CWT 263 00 TOTAL cost of one consolidated shipment 263 00 Savings of 526 00 e Shipments arriving at the same time from different destinations are considered separate shipments e Please be aware that small package handlers may split shipments resulting in Brede receiving multiple shipments phone 781 741 5900 fax 1781 741 5902 e mail csboston brede com P wg Ema more on Breaescom Material Handling Tips EXHIBIT MATERIAL Brede EXPOSITION SERVICES Rush to YRC Freight 95 Concord Street N Reading MA 01864 2014 Boston National Exhibitor College Fair Booth Boston Convention amp Exhibition Center Boston MA Late to warehouse charges apply after May 1 2 2014 April 23 2014 EXHIBIT MATERIAL Brede EXPOSITION SERVICES Rush to clo YRC Freight 95 Concord Street N Read
141. resentative If credit card is declined Standard Floor pricing prevails and a 25 service charge may be added PAYMENT ENCLOSEIE CHECK__ VISAL_ AMEX CARD eC uani Dm number aa CARDBILLINGNAME gt gt EXP DATE C CARD BILLING ADDRESS GG C CITY STATE yA 1 SIGNATURE DATE CONTRACT CONDITIONS ALL orders must be paid in full prior to delivery In U S funds drawn on U S banks There is a 25 fee for returned checks Adjust ments can not be made after the close of the show Cancellations must be received in writing 72 hours prior to show set up or a 5096 charge applies no refund for on site cancellations All materials plants available on rental basis only Rental items missing from booth at close of show are the responsibility of exhibitor and an additional charge will be applied All prices include delivery installation servicing decorative containers and removal at end of show Exhibitor agrees to hold Bloomin Exhibits harmless for all injury or damage resulting from items supplied by this contract Pleas note This order form is you invoice No statement to follow unless specifically requested IN ADVANCE f you are a 3rd party vendor placing the order please attach a 2nd page with your name address phone fax and email MCCA MASSACHUSETTS CONVENTION CENTER AUTHORITY EKHIBITOR ORDERING GUIDE wa Kasha LE h vi uut q A e i P gt lt AF ELE 2
142. rom booth and reloading onto exhibitor s designated outbound carrier from the loading dock Crated or Use this rate for shipments that arrive via common carrier such as YRC ABF etc and can be unloaded at the dock with Skidded no additional handling required Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required Handling Such as ground loading side door loading constricted space loading and designated piece loading or stacked shipments Also included are mixed shipments without certified weight tickets or delivery receipts such as Fedex UPS Special Use this rate for shipments that are crated van line shipments or packed in such a manner as to require special handling POVs personally owned vehicles Small Use this rate for cartons envelopes weighing less than 25 Ibs per shipment without documentation These will be Package delivered to the booth without guarantee of piece count or condition G a more on sresecom phone 781 741 5900 fax 1781 741 5902 e mail csboston brede com Material Handling Information 2014 Boston National College Fair Boston Convention amp Exhibition Center Boston MA May 1 2 2014 Information Brede Exposition Services will receive your materials shipped in advance at our local Form warehouse or shipped directly to show site For detailed information regarding material handling services
143. romote efficient use of provided networks to minimize and avoid unnecessary network traffic and interference with the work of other users on interconnected networks Page 12 MCCA Exhibitor Ordering Guide Users of MCCA networks shall not disrupt any of the MCCA networks or any other MCCA associated networks MCCA networks shall not be used to transmit any communication where the meaning of the message or its transmission or distribution would violate any applicable law or regulation or would be highly offensive to the recipient of recipients thereof Mass distribution of any message including advertising may not be broadcast or otherwise sent on an intrusive basis to any user of the MCCA network or any directly or indirectly attached network When requested by a user of the networks product information and other commercial messages are permitted to be transmitted Discussion of a product s relative advantages and disadvantages by users of the product and vendors response to those who pose questions about their products may be made available over the MCCA networks Interpretation application and possible modification shall be within the sole discretion of MCCA MCCA does not make any express of implied warranty of any kind specifically There is no express or implied warranty of merchantability or fitness for a particular purpose for the services to be provided The protocol used on the MCCA network call for end to end verification of the
144. rwise all phones will be limited to local and US numbers Page 9 MCCA Exhibitor Ordering Guide Internet amp Technical Services The MCCA offers a wide variety of Internet and technical services through our experienced in house team of technicians Wired Internet Connections Exhibitors who order wired internet drops are provided with one internet connection and assistance as needed from our Internet Help Desk staff All MCCA Internet services include one initial line regardless of how many IPs come with the service To have more than one computer connected at one time exhibitors may bring their own switch or hub device and cables or they may rent a switch from the MCCA Automatic Configuration Discount Standard Automatically configured lines are designed to plug amp play 200 Kbs Shared Service 815 00 1 019 00 This 1s a shared service with two 2 private IP addresses Other exhibitors who have ordered the 200 Kbs will share the same network We recommend this service for a casual user looking to showcase a simple product webpage or browse the internet Manual Configuration Discount Standard Manually configured services require some data entry of IP addresses into the computer before the computer may access the internet 300 Kbs Managed Service 1 175 00
145. s End Table Storm Grey Brushed Steel 24 1 x 20 H x 22 H Cocktail Table Storm Grey Brushed Steel 44 L x 20 D x 18 H Sofa Table Storm Grey Brushed Steel 48 L x 20 D x 30 H Novel Tables End Table Satin Steel 15 Square x 16 H Cocktail Table Satin Steel 46 Lx 15 D x 16H Harmony Tables End Table Wood Espresso 24 Round x 22 H Cocktail Table Wood Espresso 51 L x 28 D x 18 H Sofa Table Wood Espresso 52 L x 29 D x 30 H oe TRADE SHOW FURNISHINGS OCCASIONAL TABLES Cube End Tables Cube Cocktail Tables Zanzibar Table Black 24 Black 30 16 Square White 24 White 30 24 Square x 21 H 30 Square x 16 H Black 24 White 24 24 Square x 16 H Rose Table Club Cocktail Table Club End Table 16 Round x 16 H 44 1 x 22 0 x 18 H 22 Square x 18 H Includes built in Wireless LED Lighting Includes built in Wireless LED Lighting Phoebe Tables From left to right Yellow Lime Green Rose Gold Teal 17 Round x 22 H 1 FURNISHINGS BARS amp BAR BACKS Manhattan Bar Black Chrome 63 L x 29 D x 42 H Se Bar White with 2 shelves in back Black with 2 shelves in back 48 L x 16 D x 42 H BAR SIOOLS Park Avenue Bar Stool Maple Chrome 16 L x 19 D x 43 H 14 VIP Glow Bar 6 Frosted Plexi with Built in Wireless LED Kit 6 L x 24 D x 42 H Bar 13 D x 18 H Shelf Includes remote control VIP Glow Bar 4 Frosted Plexi with Built in Wir
146. s amp Conditions for service as set forth in the MCCA Exhibitor Ordering Guide available at www massconvention com exhibitorquide To qualify for discount rate request and payment must be received 21 days prior to show event opening PLEASE PRINT OR TYPE Incomplete information will delay processing EVENT OR SHOW EVENT OR SHOW DATE S EXHIBITING FIRM BILLING ADDRESS BOOTH NO s CITY STATE ZIP COUNTRY PHONE M EMAIL ORDERED BY TITLE DATE SHOW SITE CONTACT CONTACT PHONE ITEM DESCRIPTION amp INFORMATION Description of Item Sign Banner Truss etc Height desired from floor Quantity Size Weight to top of suspended item Do any items require Electrical service circle one YES NO Indicate Service Ordered on Electrical Form Date When Your Item Will Be Ready for Hanging Preferred Move Out Date PACKAGE RIGGING SOLUTIONS SERVICE DESCRIPTION QTY TOTAL DUE Basic Rigging Package Per Sign Banner 1550 00 1684 00 Electrical Rigging Package Per Sign Banner 1794 00 1988 00 Team Labor Hour 244 00 304 00 CUSTOM RIGGING SOLUTIONS RIGGING EQUIPMENT RENTAL REQUIRES QUOTE EQUIPMENT DESCRIPTION DISCOUNT RATE STANDARD RATE TOTAL DUE 5 Section LL 825 00 3000 Silver 12 x 12 Box Truss 8 Secin LI 4000 480 10 Section LL 5000 6000 5 Section LL 350 4200 Black 12 x12 BoxTruss L Section LL 5600 6700 10 Section LL 7
147. s please visit the MCCA Exhibitor Services Desk Page 14 MCCA Exhibitor Ordering Guide Rigging Services The MCCA provides rigging and overhead lighting services through our service contractor JCALPRO Planning Ahead for Rigging amp Lighting Services Diagrams and booth layouts are essential for planning rigging and lighting services In order to ensure efficient delivery of required services Exhibitors must submit rigging plots drawing blueprints or engineers certification with their orders to the MCCA Exhibitor Service Department Diagrams must include the location dimensions and weight and the height from the floor to the top of the suspended item Diagrams must also show booth outline with aisles or neighboring booths marked for reference and orientation Package Rigging Solutions Discount Standard The MCCA offers package rigging solutions for Exhibitors with basic and straight forward sign hanging needs To qualify for the packages Exhibitors must be flexible with regards to days and times of load in and take down Basic Rigging Packaesee 1 550 00 1 684 00 This package includes all lifts labor and rigging equipment cables pipes and hardware necessary to install and take down one sign banner weighing less than 15016 and measuring less than 20 in length or diameter The package service is provided during standard service hours
148. s arrival I p m bs Reduce at show expenses and time spent e Brede Supervision costs 30 of total labor bill Supervised Labor under Brede supervision is straight time when possible There is a 50 00 minimum charge for supervision p per installation and dismantle Check for Brede Supervised Labor Dismantle Installation Shipped Blueprints Instructions An Outbound Bill of Lading must be completed and turned in at the Brede Service Desk Warehouse Attached Show site with Display Crate Please provide the following information Shipment Electrical under carpet Ship to Crates Yes 1 No Attn Boxes SOS om Address L Carpet Pad City ST Zip yaba So Delivery Date Official show carrier Ground Air rom Brede D gt DE L Special Equipment Required Other carrier Shipped L None Show site Bill of Lading prevails i All work is performed under direction of the exhibitor Option B e in is performed under direction o e exhibitor Shows Contact Exhibitor Exhibitor must meet labor at Brede Service Desk at scheduled time Check for Exhibitor Supervised Labor EISES Labor Straight Time 9112 00 e One hour minimum laborer Labor is then charged 1 2 Rates Monday Friday 8 00a m 4 30p m per person per hour hour increments per laborer e Use labor rates at left to complete Rate per laborer column Overtim
149. s through our experienced in house team of plumbers Water and Drain Services Discount Standard Water Individual Connection 299 00 374 00 Water service is available at approximately 75 PSI with up to 4 supply line Water flows at five gallons per minute Additional Water Connections 175 00 219 00 Exhibitors requiring more than an individual water connection should order each additional connection as needed Drain Individual Connection 299 00 374 00 The MCCA can provide waste drain connections up to 34 line size Additional Drain Connections 160 00 200 00 Exhibitors requiring more than an individual drain connection should order each additional connection as needed Fill and Drain 0 100 Gallons 150 00 187 50 Exhibitors that need equipment to be filled with water at the beginning of a show and emptied at the end of a show should order a Fill and Drain service Please visit the MCCA Exhibitor Services desk when equipment is ready to be filled Each Additional 500 Gallons
150. st be bona fide full time employees authorized personnel of said company e Exhibitors may choose to off load from a company owned truck or rental vehicle or from a car van or truck owned by personnel of the company provided the vehicle is co owned or rental vehicles must be less than 24 feet in length e Exhibitors may use only hand operated equipment which they have provided two wheeled hand trucks and four wheeled flat trucks are permitted as well e Atnotime can vendors A V furniture design firm etc unload their items An approved General Service Contractor GSC or the Exclusive Rigging Service Provider ERSP must be hired by the Licensee to unload re load and push in all vendors Move In Procedures ALL Exhibitor move in is restricted to the BCEC Loading Dock No exhibitor will be allowed access with his or her move in materials via any other entrance to the facility Please note the hand carry rule within the Exhibitor Participation Rules General Conditions Section of the Event Guide Non Credentialed Exhibitor Staff Exhibitor staff arriving at the facility must identify themselves with a photo ID preferably a valid state issued motor vehicle operator s license by the Southwest Loading Dock Public Safety Officer Once positively identified the Exhibitor will be referred to the Licensee in order to register and receive event credentials Parking on Loading Dock Limited to Minutes Exhibitor staff me
151. t together a quote Page 18 MCCA Exhibitor Ordering Guide Do I ship my sign to you to put it together No Although JCALPRO provides labor to hang the sign the General Service Contractor GSC handles all shipments You may build your sign or hire the GSC to put it together for you When the sign has arrived at the building and has been assembled we will hang it for you Be sure to keep this in mind when making your time and day requests for sign hanging Can I request load in and load out times Yes the Rigging Order Form has a space for you to indicate your preferred up and down times Please note that your preferred timing is not guaranteed however we do try our best to cater to your requests If you absolutely need a specific install or take down time additional charges will apply If you do not provide a diagram or layout prior to load in then you may experience set up delays and additional cost What type of diagrams should I send The most useful diagrams are on a proportioned grid to show the dimensions of the booth the exact desired placement of hanging items and orientation of the booths around yours As a general rule pictures from previous shows and pictures of the sign only are not as helpful as current diagrams of the entire booth space with the placement height and weight of the sign s or hanging item s Page 19 MCCA Exhibitor Ordering Guide Plumbing Services The MCCA offers a variety of plumbing service
152. tem Booth Packages Our services can NOT be resold or bundled as a package without prior written approval from the BCEC General Manager Business Center The MCCA in house vendor is the exclusive service provider of the Business Center From simple documents to complex projects and on going programs the MCCA business center will provide document management solutions to meet your needs The document solutions capabilities include copying and digital printing document production supplies computer services electronic file submission signage custom printing services document distribution notary public services pack and ship options express and ground service fax service with delivery on incoming messages and desktop word processing Satellite Services The BCEC has a clear line of sight to all satellites and convenient parking spots for uplink and downlink trucks Power and signal distribution is available at all truck locations Please contact your Event Services Manager for more details and pricing ENTM EXHIBITOR GUIDELINES INFORMATION AND REGULATIONS mE MN RANSPORTATION Public Transportation We strongly encourage you to promote public transportation as an efficient transportation option for your attendees and exhibitors Public transportation in the Boston area is provided by the Massachusetts Bay Transportation Authority MBTA or The T number of excellent public transportation options are available for servi
153. tended during the set up period 5 Donotleave exhibit material under tables or displays 6 Do include exhibit material in containers to be stored with empties 7 Atthe close of the exhibit be sure to pack as quickly as possible and under no circumstances leave your space unattended during this period 8 Ifatall possible have one of your staff remain in your space with your shipment until it is actually picked up by the drayage contractor s personnel 9 Promptly report any missing items or suspicious person s to Public Safety Smoking The BCEC is a non smoking facility Smoking is NOT allowed in the building at any time Designated smoking areas are located outside the building Solicitations No solicitations or collections in the BCEC whether for charity or otherwise shall be made attempted or allowed without the prior written consent of your Event Services Manager MCCA SERVICES The BCEC and its contracted entities are the exclusive providers of the following services food amp beverage cleaning electrical medical business center telephone Internet rigging the operation of ground supported crank ups plumbing and the supply of compressed air and gases Most of these services are available directly to exhibitors and can be provided through the Exhibitor Services Center They are subject to prices and conditions detailed in our Exhibitor Ordering Guide Our services can NOT be resold or bundl
154. teng 2500 0 00 Literature Stand Small Aluminum SuxiwDxsisH sooo 0 00 14308 0007 71bs Literature Rack Black Metal i0sixesDxsrH 850 0 00 01209 0003 50105 Compact Refrigerator White kOCuFt 21 38 5 250 00 0 00 8931209101 78lbs PlexDispayUnt i Square gw 0 00 0 00 Do417000189W Is Brushed Steel TableLamp White pen T 859 ooo 09392 0001BSW 8 Ibs Brushed Steel Foor Lamp Write H Eent 0 00 09417 00018N 7 lbs Brushed Nickel Table Lamp White H 0 00 oe39700018N 12 Ibs Brushed Nickel Floor Lamp White H 0 00 09417 00188 7 lbs Rubbed Bronze Table Lamp Write 0 00 09392 0001 RB 111 Rubbed Bronze Floor Lamp Whe e n 0 00 09417 0001BSR_ Alte BrushedStesTableLamp Red eH 0 00 9g92 0001BSR los Brushed Steel Floor Lamp Red em Een 0 00 s125 00 000 Total of Pages Above EVENT 0 Late Fee enter if required FUHMISHINGS Please make payments payable to AFR Event Furnishings PO Box 821014 TOTAL
155. this total to the Order Summary Payment form Brede Exposition Services Signs Total e Payment Method must be completed to process orders Orders received without full payment or credit card will not be processed Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 100 Industrial Park Road Hingham MA 02043 4313 USA by fax 781 741 5902 Wes UU cci sa 2014 Boston National College Fair 5 ef e 714 ke Boston Convention amp Exhibition Center pr aa Boston MA EXPOSITION SERVICES May 1 2 2014 Information Please be sure to inform your show site representative of the following fire regulations Form to ensure the safety of all parties throughout the duration of the show Booth Booths platforms and space dividers shall be of materials that are rendered flame retardant satisfactory to the Construction local fire department representatives Coverings for counters or tables used within or as a part of the booth shall be flame retardant All electrical wiring and apparatus shall be of a 3 wire UL type approved Permits permit shall be required for the following e Display and operation of any heater barbecue heat producing or open flame device candles lamps lanterns torches etc Display or operation of any electrical mechanical or chemical device which may be deemed hazardous by the local fire department e Use or storage of flammable l
156. ty ii Exhibitor Order Form Cleaning Services Effective July 1 2013 By submitting this order form Exhibitor acknowledges and accepts all Policies Terms amp Conditions for service as set forth in the MCCA Exhibitor Ordering Guide available at www massconvention com exhibitorguide To qualify for discount rate request and payment must be received 21 days prior to show event opening PLEASE PRINT OR TYPE Incomplete information will delay processing EVENT OR SHOW EVENT OR SHOW DATE S EXHIBITING FIRM BILLING ADDRESS BOOTH NO s CITY STATE ZIP COUNTRY PHONE EMAIL ORDERED BY TITLE DATE SHOW SITE CONTACT CONTACT PHONE DISCOUNT RATE STANDARD RATE BASIC CLEANING SERVICES PER SQFT PER SQ FT PER DAY PER DAY 1 INITIAL VACUUM OR MOPPING Before first event day only 0 28 0 35 2 DAILY VACUUM OR MOPPING For all event days including the first day 0 20 0 25 3 DAILY VACUUM OR MOPPING PLUS PORTER SERVICE For all event days 0 44 0 55 includes periodic wastebasket pick up amp sweep of booth during event hours Tes BoorH SIZE TOTAL SQUARE FEET TYPE RATE PER ET 12 L Vacuum O Mop SPECIAL CLEANING SERVICES SIZE TOTAL SQUARE FEET DISCOUNT STANDARD RATE RATE TorAL DuE SHAMPOO SERVICE ENGTH WIDTH TOTAL SQ FT PER SQ FT PER SQ FT Before first event day 90 MIN PER DAY PER DAY GRAND TOTAL DUE To pay with a MasterCard Visa or American Expr
157. und 29 H Maple Black 36 36 Round x 29 H Silk Caf Table Black Chrome 30 30 Round x 29 H Black Chrome 36 36 Round x 29 H Summit Caf Table White Black 30 30 Round x 29 H White Black 36 36 Round x 29 H Park Ave Caf Table Maple Chrome 30 30 Round x 29 H Maple Chrome 36 36 Round x 29 H Blanco Caf Table White Chrome Square White Chrome 30 24 Square x 29 H 30 Round x 29 H White Chrome Rectangle White Chrome 36 2 L x 24 D x 29 H 36 Round x 29 H FURNISHINGS OFFICE SEATING Tamiri High Back Chair Tamiri Mid Back Chair Tamiri Guest Chair Black Leather Black Leather Black Leather 25 L x 27 D x 45 H 25 L x 27 D x 39 H 25 L x 26 D x 37 H Accord Chair Goal Task Chair Goal Task Chair Armless White BN Black Black Black B 24 x 24 D x 36 H 22 L x 24 D x 36 H 25 L x 25 D x 37 H High Back Conference Chair Mid Back Conference Chair Guest Chair Black Fabric Black Fabric Black Fabric 25 L x 27 D x 45 H 25 L x 27 D x 39 H 25 Lx 22 D Xx 96 H 19 20 FURNISHINGS OFFICE SEATING Goal Drafting Stool Goal Drafting Stool Armless Black Black 25 L x 24 D x 48 H 20 5 L x 24 D x 48 H CONFERENCE TABLES Conference Table Rectangle Conference Table Racetrack Conference Table Round Maple 6 Black 8 B Mahogany Black 6 Bg Mahogany 8 B 42 Round x 29 H Mahogany 6 96 Lx 48 H 72 x 36 H Black 6
158. ute food and beverage items one of the following conditions must exist 1 The party interested in distributing food and or beverage must be the manufacturer of said product The interested party must only distribute SAMPLE sizes 2 ounces of pre packaged food items or 4 ounces of non alcoholic beverages of his her product and were EXHIBITOR GUIDELINES INFORMATION AND REGULATIONS pe cannot participate in cash sales of said product during the show OR 2 The party interested in distributing food and or beverage items must pay a fee to be determined by a Levy Restaurants Catering Sales Manager in order to waive its right to exclusivity under the MCCA BCEC License Agreement If a party brings unauthorized food and or beverage items into the BCEC and does not subsequently meet one of the conditions listed above the party must immediately remove the unauthorized item s from their exhibit or meeting space Sampling Authorization Form Page Eto This form outlines policies and procedures pertaining to F amp B sampling at the BCEC The document contains specific information regarding allowable sample sizes eligibility of sampling method of distribution etc This form is required by Levy Restaurants in order to obtain permission to sample and to obtain a Temporary Food Service Permit Temporary Food Service Permit Application The City of Boston Inspectional Services Division requires a temporary food service permit fo
159. uthorization from Levy Restaurants the HYNES and NAME Show Management is strictly prohibited 1 Take away items will be assessed and approved on a case by case basis by Levy Restaurants Take away items are items that are distributed to attendees but are not intended for immediate consumption at the time of receipt Requests for take away items must be submitted no later than DATE 2 Requests for all Food or Beverage Products brought on the premises for consumption at hosted banquet booth events or that do not fall within the Sampling parameters listed above may incur a Buy out Fee by Levy Restaurants An appropriate buy out fee will be determined by Levy Restaurants on a case by case basis however the buy out fee will be based on a percentage of the retail pricing for the food and or beverage item and is subject to all applicable taxes and service charges UNUSED FOOD OR BEVERAGE PRODUCT that requires pick up or shipment after the show event is the responsibility of the Company that is sampling the product Absolutely NO REFUNDS of Buy out Fees will be given for Food or Beverage Product if not consumed during show event FOOD AND BEVERAGE RELATED SERVICES including storage delivery or any other service required for Food and or Beverage products brought from the outside are not the responsibility of and will NOT be provided by Levy Restaurants were EXHIBITOR GUIDELINES INFORMATION AND REGULATIONS If these services are require
160. vidual air compressors or bring their own compressed gases from an outside vendor All services listed include labor to install and remove said service Rates do not include connecting of equipment tracing of malfunctions special wiring or repairs If an exhibitor requires additional plumbing labor outside of the standard service services will be billed at an hourly rate with a minimum of one hour Labor rates are based on current wage and benefit rates and are subject to change without notice o Monday Friday 8am 4pm except holidays 70 00 o other times including holidays 105 00 Page 21 MCCA Exhibitor Ordering Guide Frequently Asked Questions Plumbing Do all water connections need a drain While most water connections do require a drain service there are some cases where the drain is unnecessary When the water provided is being consumed or evaporated a drain 1s not needed For example exhibitors using water service for a coffee machine do not need to order a drain because the water is being consumed Will you provide the fittings and hoses for my water and drain connections To ensure that your booth s equipment runs properly we ask that you supply your own regulators filters and hoses When would I need to order a Fill and Drain Service Some of the most common reasons exhibitors order fill and drain are for items like fish tanks pools tubs for display or running water displays We use large hoses to fill vess

2014 Boston National College Fair Exhibitor Service Manual

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