Dear FDIC International 2015 Exhibitors: Before you
Contents
1. 2 In Lucas Oil Stadium booth height floor to ceiling for Island Exhibits cannot exceed 22 feet excluding aerial ladders 3 In Indiana Convention Center booth height including drapery or structural walls floor to ceiling for Island Exhibits cannot exceed 16 feet 4 In Indiana Convention Center any banner or sign above the booth hung from aerial ladders or rigged above the booth cannot exceed 22 feet floor to ceiling from top of sign 5 All exhibitors must ensure that all equipment vehicles signs banners or decorations are within leased booth space without exception including vehicle bumpers hitches mirrors and vehicle doors that are open during display Exhibitors must ensure the booth space leased accommodates all equipment fully within booth space 6 In Lucas Oil Stadium exhibitors may not hang a banner or sign from an aerial or truss that is lower than 30 from floor to the bottom of the sign Variances are subject to show management discretion to enforce good neighbor policies April 20 25 2015 Indianapolis ITN INTERNATIONAL Exhibit Space amp Booth Layout Guidelines Types of Booths Stands 5 HE E 3 1 Linear Booth 100 and 200 sqft spaces shown 2 Linear Booth 400sqft S00sqft shown 2 Peninsula Booth 4 Island Booth 400 2000sqft 400sqft shown a split Island Booth TNS 400sqft booths shown Exhibit Space amp Booth Display Rules The following display rules have been desi2. Fire Group Indianapolis 2015 IN INTERNATIONAL Quick Facts BOOTH EQUIPMENT Each 10 x10 booth will be set with 8 high black amp blue background drape 3 high black side divider drape and a 7 x44 booth identification sign Must Complete and Submit the Booth Identification Form Located in the Brede Exhibitor Manual Booths are required to be finished on the backside If your booth is exposed from the side or from behind you are required by show management to order masking drape If you are sited by show management drape will be ordered and billed to you Booth Carpet Carpeting or floor covering is required in the ICC main hall and Lucas Oil Stadium per show management You may order solid carpeting through Brede If your booth is in an area with concrete flooring carpeting or flooring is mandatory to cover all exhibit area and meet up with the aisle carpet where possible Note exhibitors using an outside vendor are subject to bulk carpet drayage rates and additional labor charges for sorting bulk shipments if required Carpet left in your booth at move out is subject to labor and disposal fee Carpeting is not required for Meeting Rooms Hallways and Premium Hallway Booths Aisle Carpet All aisle carpet will be tuxedo black amp white speckled Apparatus Carpeting Apparatus in ICC amp LOC exhibits MUST have carpet laid on Saturday April 18 by 4 00pm for Sunday April 19 apparatus move in or carpet will b
3. PLEASE NOTE If using a non official contractor to set up and or dismantle your exhibit the required Exhibitor Appointed Contractor EAC form along with the Certificate of Insurance naming the Official General Contractor as an additional insured must be received by the specified deadline in the Exhibitor Manual Otherwise labor will have to be hired from the General Contractor by the non official contractor in order for them to supervise your exhibit These stipulations are strictly enforced to protect you show management and the General Contractor Structural Integrity e All exhibit displays should be designed and erected in a manner that will withstand normal contact or vibration caused by neighboring exhibitors hall laborers or installation dismantling equipment such as fork lifts Displays should also be able to withstand moderate wind effects that may occur in the exhibit hall when freight doors are open e Exhibitors should ensure that any display fixtures such as tables racks or shelves are designed and installed properly to support the product or marketing materials to be displayed Flammable and Toxic Materials e All materials used in display construction or decorating should be made of fire retardant materials and be certified as flame retardant e Exhibitors should be aware of local regulations regarding fire safety and environment which must be adhered to e Exhibitors should dispose of any waste products they generate duri
4. This rule also applies to lights speakers and hanging signs e To maintain a professional appearance of the exhibit hall booths must have back sides of displays covered when visible from an aisle eg panels on the back side of a pop up structure in an island booth to cover the frame e Utility connections electrical or internet wires air water gas hoses etc must be hidden from view in order to maintain a high level of safety and professional appearance e Unless explicitly contracted with Show Management booth spaces are unfurnished Please refer to Exhibitor Manual to rent booth furniture Brede Exhibit Kit EXHIBIT BOOTH EXAMPLES Linear Booth in line booth Linear Booths have only one side exposed to an aisle and are generally arranged in a series along a straight line They are also called in line booths Dimensions To maintain consistency and for ease of layout and or 68 3 05m reconfiguration floor plan design in increments of 10 ft ta has become the standard Therefore Linear Booths are most x commonly 10 ft 3 05m wide and 10 ft 3 05m deep 10 x10 2 0 Maximum backwall height limit 8 ft 2 5m Use of Space Regardless of the number of Linear Booths utilized display materials should be arranged in such a manner so as not to obstruct sight lines of neighboring exhibitors The maximum 10 X 10 LINEAR BOOTH height of 8 ft 92 44m is allowed only in the rear half of the booth space with a
5. exhibitors must wear their FDIC issued badges at all times April 20 25 a Gikelever tere bt 2015 D IN INTERNATIONAL Generator Rental Form MacAllister pa Rentals MacAllister Rentals Indianapolis 6870 West Washington St Indianapolis IN 46241 877 700 1945 http www macallisterrentals com 250 indianapolis equipment rentals htm For portable gas powered generators up to 6500w the pricing is 60 day or 180 after 3 days that covers a week price Anything bigger than that and they will provide an estimate on a case by case basis It is best to have your order placed at least week prior to the event For ordering and additional information please contact MacAllister Rentals on their toll free number or visit there site MacAllister Rentals has 12 convenient locations throughout Indiana Beech Grove shoring amp pump Bicknell Bloomington Columbus Fishers Fort Wayne Greensburg Indianapolis Lafayette Muncie Richmond and Terre Haute Headquarters 6870 West Washington St Indianapolis IN 46241 Phone 317 244 7368 Toll Free 877 700 1945 April 20 25 gt Gatebe sate vere TE 2015 IN INTERNATIONAL Additional Booth Rules amp Guidelines for 2015 1 In Lucas Oil Stadium or Indiana Convention Center any booth over 2 500 sq ft net must send complete booth design with dimensions to show management for booth approval no less than 90 days out from the first move in day
6. Arrange to have crates tagged with EMPTY stickers and removed from the floor no later than Wednesday April 22 2015 5 00pm Empty stickers can be picked up at any Brede Allied Service Desk e Review the safety inspection checklist before inspection on Wednesday April 22 2015 Safety inspection will conclude Wednesday night e Full show lighting is scheduled one and a half hours prior to the opening of the exhibits Thursday April 23 2015 Ample lighting will be provided for the cleaning of apparatus and setting up of your booth space e Under no circumstances will inappropriate literature gimmicks or questionable attire to promote any product be allowed FDIC event management shall make such determinations in its sole discretion e Exhibitors not in compliance with the Rules and Regulations of FDIC the Indiana Fire Department the Convention Center and AEM will be asked to leave the premises April 20 2 Indianapolis 2015 IN INTERNATIONAL Event Contacts FDIC International 2015 Show Management FDIC PennWell Corp 21 00 Route 208 South Fair Lawn NJ 07410 Fax 888 FAX FDIC 888 329 3342 Nanci Yulico Exhibit Sponsorship Sales Manager K Z P 973 251 5056 E NanciY pennwell com Susie Cruz Exhibit Sponsorship Sales Manager A J P 973 251 5059 E Scruz pennwell com Eric West Event Marketing Manager P 918 832 9239 E EricW pennwell com Lauren Brenner Exhibitor Service Manager P 918 832 9276 E LaurenB p
7. Mary Ericson mericson bredeallied com with Brede for specific measurements and location of columns prior to installation Note Columns with fire hoses will require special attention so that fire hoses remain accessible Multi story Exhibit A Multi story Exhibit is a booth where the display fixtures exceed 12 ft 3 66m including Double decker and Triple decker Booths The city building department needs to issue a building permit based on an application and drawings prepared and submitted by a licensed architect or engineer Exhibitors should obtain local building regulations early on to ensure that all time constraints are met Multi storied Exhibits require approval from the following e PennWell Show Management to ensure compliance with display rules e Brede Allied to ensure that there are no physical obstructions that will create problems during setup e The exhibit facility and or relevant local government agency because it is deemed to be a structure for building purposes The rules set in place by convention centers and their local fire marshals vary from city to city with regards to the level of fire alarms sprinklers extinguishers etc that are required in multi story booths Stamped engineering drawings will need to be submitted for approval by the fire marshal PennWell and the General Service Contractor Brede will need a copy of the approved booth on file before booth construction may commence e Please contact PennWell Show
8. of the sign In Indiana Convention Center any banner or sign above the booth hung from aerial ladders or rigged above the booth cannot exceed 22 feet floor to ceiling from top of sign Whether suspended from above or supported from below they should comply with all ordinary use of space requirements per the specific Venue Rules and Regulations for example the highest point of any sign should not exceed the maximum allowable height for the booth type Hanging Signs amp Graphics should be set back 10 ft 3 05m from adjacent booths Signs must stay within the leased booth space without exception Towers A Tower is a freestanding exhibit component separate from the main exhibit fixture The height restriction is the same as that which applies to the appropriate exhibit configuration being used Towers in excess of 8 ft 2 44m must have drawings available for inspection and have Show Management and Venue approval Fire and safety regulations in many facilities strictly govern the use of towers A building permit may be required Columns Exhibits with a full column in the booth area may utilize the column to enhance the booth design provided fire cabinets and strobe lights remain visible and accessible Column widths vary in size and PennWell recommends that Exhibitor contact its Exhibitor Services Manager if Exhibitor has any questions Exhibitor may use the columns to the maximum height within the perimeter of the booth only Consult with
9. only providing information as a preferred vendor Exhibitor Appointed Contractor EAC An Exhibitor Appointed Contractor EAC is a company other than the official service contractor Brede Allied listed in the Exhibitor Service manual that provides any service at Exhibitor s request and needs access to Exhibitor booth during the display installation and or dismantling period It is the exhibitor s sole responsibility to ensure that their EAC form has been completed and submitted This form is required in order for Pennwell FDIC International 2015 event management to allow EAC s access to the event e Exhibitor must complete and return the Exhibitor Appointed Contractor Request Form located in the BREDE section of the exhibitor manual for each desired EAC e Exhibitors hiring another EAC must still supply its own certificate of liability insurance e PennWell FDIC International 2015 must have a copy of your certificate of liability insurance prior to setting up your exhibit Complete certificates of liability insurance form must be emailed to Rod Washington rodw pennwell com or Lauren Brenner laureno pennwell com All exhibitors MUST file an EAC form if applicable and a certificate of Liability with Show Management no later than March 20 2015
10. 1m x 6 1m or larger When a Peninsula Booth backs up to two Linear Booths the backwall is restricted to 3 ft 0 91m high within 5 ft 1 52m of each aisle permitting adequate line of sight for the adjoining Linear Booths The center 10 ft can still go up to 16 ft high Overhead Signs In Lucas Oil Stadium exhibitors may not hang a banner or sign from an aerial or truss that is lower than 30 feet from floor to the bottom of the sign In Indiana Convention Center any banner or sign above the booth hung from aerial ladders or rigged above the booth cannot exceed 22 feet floor to ceiling from top of sign Split Island Booth A Split Island Booth is a booth which shares a common backwall with another booth The entire cubic content of this booth may be used up to the maximum allowable height without any back wall line of sight restrictions 16 ft 4 88m is a typical maximum height allowance including signage Island Booth An Island Booth is any size booth exposed to aisles on all four sides Dimensions An Island Booth is typically 20 ft x20 ft 7 75m x 7 5m or larger although it may be configured differently Se Use of Space gt o lt The entire cubic content of the space may be used em up to the maximum allowable height listed below Maximum Allowable Height In Lucas Oil Stadium exhibitors may not hang a banner or sign from an aerial or truss that is lower than 30 feet from floor to the bottom of the si
11. 3 ft 0 91m height restriction imposed on all materials in the remaining space forward to the aisle Please contact your exhibit services managers regarding any equipment or display that will be higher than 8ft Corner Booth A Corner Booth is a Linear Booth exposed to aisles on two sides All other guidelines for Linear Booths apply Endcap Booths An Endcap Booth is exposed to aisles on three 3 sides and is backs up to Linear Booths Dimensions An Endcap Booth is usually 10 x20 When an Endcap Booth backs up to two Linear Booths the backwall is restricted to 3 ft 0 91m a high within 5 ft 1 52m of each aisle permitting adequate line of sight for the adjoining Linear a ee k Booths The middle 10ft of wall is still allowed to go es is up to 8ft high Aisle ae Perimeter Booth A Perimeter Booth is simply a Linear Booth that backs to a wall of the exhibit facility rather than to another exhibit Dimensions and Use of Space All guidelines for Linear Booths apply to Perimeter Booths except that the typical maximum backwall height is 12 ft 3 66m Peninsula Booths A Peninsula Booth is exposed to aisles on three 3 sides and composed of a minimum of four 4 10 x10 booths There are two types of Peninsula Booths a one which backs up to Linear Booths and b one which backs to another Peninsula Booth and is referred to as a Split Island Booth Dimensions A Peninsula Booth is usually 20 x20 6
12. April 20 25 Indianapolis 2015 IN INTERNATIONAL Dear FDIC International 2015 Exhibitors Before you know it FDIC 2015 will be upon us On behalf of the PennWell Fire Group we want to ensure another successful event for you and your business As the largest fire and emergency services conference in North America the FDIC Event Management team will provide resources to effectively engage with attendees trainers and existing future attendess educators and customers The attached Exhibitor Manual document was developed to enhance the FDIC exhibitor experience Ordering your electricity furniture labor etc in advance allows the ability to take advantage of the Early Bird discount rates as well as efficient preparation for your arrival In addition registering your booth personnel and guests in advance will avoid the hassle of standing in long lines It s our goal to provide an efficient move in and move out experience Exclusive to FDIC Exhibitors the Exhibitor Lounge will be located in the Lucas Oil Stadium The Exhibitor Lounge is designed for your convenience and serves as a place to relax network or simply grab a snack during the event Thank you for the opportunity to work with you and your colleagues The primary goal of the FDIC Event Management team is to see that all your needs are met Should you have any questions please do not hesitate to contact us See you in Indy Sincerely Eric Schlett Vice President
13. Bolded Company Description in Show Guide X Oos e ox s k ox e or o Upgrade Level Show at top of Exhibitor List a 7 10 Social Media Icons in listing w links Show Specials NEW Booth Logo 20x20 or larger booth Enhanced Listing Icon on online interactive floor plan O a NEW videos pre record ee NEW Floor plan banner logo w click thru rotating non exclusive max 15 Booth Logo 20x20 or larger booth 300 X pox April 20 25 ail ETETETT it 2015 IN INTERNATIONAL Additional Listing Upgrade Submission Form Upgrade to U Elite Package UW Platinum Package U Gold Package Company Name Contact Phone Fax E Mail Address City State Zip Postal Code Please Submit the upgrade forms to one of your exhibit service managers Lauren Brenner Rod Washington P 1 918 832 9276 P 1 918 831 9481 F 1 918 831 9729 F 1 918 831 9729 laurenb pennwell com rodw pennwell com Once your listing is completed please go to the online community and check to ensure it is all correct Also you are welcome to make changes to your listing at any time Online Community Website http s36 a2zinc net clients pennwell FDIC2015 Public exhibitors aspx April 20 25 a Indianapolis 2015 wes IN INTERNATIONAL Exhibitor Certificate of Liability Insurance EAC Exhibitors Certificate of Liability Insurance required for all exhibitors As in past years FDIC International requires each exhibitor
14. Management for additional information and if possible include drawings or renderings of the proposed design Show Management will determine if the proposed design works with our display rules and will forward the design to the show s General Service Contractor The Contractor will work with the local fire marshal to give structural approval of the design Exhibit Space Lighting and Sound e Without exception all light and sound must be contained within and directed into the footprint of the contracted exhibit space e Additional lighting may be brought in for the exhibit space however this lighting must be restricted to the contracted exhibit space Lighting should not shine onto the aisles or into a neighbor s exhibit space e Sound must not be at a level that interferes with normal levels of communication in neighboring exhibit space Max sound level is 75 decibels Vehicles for Indoor Displays Vehicles to be displayed indoors must adhere to the following guidelines and display will likely be inspected on site by the local fire marshal e Gas tank must be less than full e Battery must be removed or disconnected e Gas tank must feature a locking cover or cover sealed with tape e Ignition keys removed e Propane or similar compressed gas tanks removed A fire extinguisher must be present in any booth featuring a display vehicle e All exhibitors must ensure that all equipment vehicles signs banners or decorations are
15. ations of PennWell and the Exhibition hall Exhibitor shall conduct itself and shall require its agents employees independent contractors and representatives to conduct themselves at all times in accordance with customary standards of decorum and good taste in the industry Copyrighted Materials Exhibitor agrees not to play broadcast perform or distribute any copyrighted material owned by others without first obtaining at its own expense all necessary rights and licenses and paying in full all required royalties or other fees Exhibit Activities Demonstrations Live demonstrations and costumed characters for the purpose of promoting Exhibitor s products will be permitted on the Exhibition floor only within the confines of Exhibitor s booth Exhibitor shall not conduct any activities in aisles or in space other than Exhibitor s booth space All sound amplification devices and other sound producing equipment and activities shall be 7 limited to reasonable volume levels no louder than 75 decibels which shall not project beyond the boundaries of Exhibitor s booth space or otherwise interfere with the Exhibition or other exhibitors activities An audiometer may be used to measure sound levels PennWell reserves the right to bar or eject Exhibitor from the Exhibition and or close Exhibitor s booth for failure to comply with any provision of the Agreement No Assignment Exhibitor understands and agrees that it may not assign the Agre
16. ble on South Street behind the ICC Exhibits on South Street Lot 3 area will NOT have electricity gas or water If you need electricity you will need to arrange for a generator for your exhibits POV personally owned vehicle Move In POV s can move in on the ramps in back of the loading dock area There is no move in from the street ALL POV s MUST CHECK IN AT THE STAGING YARD AT LUCAS OIL STADIUM South Parking Lot 500 Capitol Ave Indianapolis INGATE 10 ENTRANCE ONLY Refer to the Brede exhibitor manual section for directions NOTE THIS DOES NOT APPLY TO EXHIBITORS WITH APPARATUS Truck Washing amp Defueling We will be offering truck washing again this year in the staging lot We will NOT be offering de fueling so please prepare accordingly and have your apparatus gas tanks below tank before you move them on to the show floor Brede exhibitor services can be found in the marshaling yard as well as room 116 117 in ICC as well and on the stadium floor in LOS or you can simply call the Brede Concierge during the event at 1 321 228 8958 Please make sure you empty your water tanks before entering the staging lot April 20 25 Indianapolis 201 D IN INTERNATIONAL Important Exhibitor Times and Dates Please be advised that ALL booth space must be paid in FULL and proof of exhibitor general business liability insurance must be on file prior to build up Apparatus in ICC amp LOS exhibits MUST have carpet laid on Satur
17. ch 20 2015 Fabric Banners Advance Order March 20 2015 Cabinets amp Gondolas Advance Order March 20 2015 Basic Booth Rentals March 20 2015 American Trade Show ATS Lead Retrieval Discount Deadline March 20 2015 April Brede Advance Order Discount Deadline April 3 2015 Carpeting REQUIRED April 3 2015 Furniture and Accessories April 3 2015 Booth Cleaning April 3 2015 Apparatus Vehicle Display Form Due April 3 2015 Freight Service Questionnaire Form Due April 3 2015 Graphics Advance Order April 3 2015 Booth Identification Sign April 3 2015 Freeman AV Services Discount Deadline April 3 2015 Brede POV Freight Service Form Due April 10 2015 Brede Advance Warehouse Discount Deadline April 10 2015 Advance Warehouse Shipment Cut Off April 17 2015 Direct Shipments to Show Site ICC amp LOS April 20 2015 NOTE Direct Freight Shipment must NOt arrive prior to April 20 2015 TBD Registration Badges Badge order Form TBD Indiana Convention Center amp LOS Advance Order Discount Deadline TBD Internet Electrical Services Telephone Gas Water Drain Compressed Air April 20 25 2015 Indianapolis IN INTERNATIONAL Exhibit Hours Show Hours Thursday April 23 2015 Thursday April 23 2015 Friday April 24 2015 Friday April 24 2015 Saturday April 25 2015 Move Out Schedule Saturday April 25 2015 Sunday April 26 2015 Freight Re Route Sunday April 26 2015 12 00 PM 6 00 PM LOS Sout
18. day April 18n by 4 00pm carpet will be forced if not laid on Sat April 18 and exhibitor will be responsible for charges LOS Apparatus move in will be Sunday April 19 9 00am 12 00pm LOS apparatus in staging log by 8 00am ICC Apparatus move in will be Sunday April 19 9 00am 4 00pm ICC apparatus in staging lot 1 hour prior to move in time ICC Direct freight will be delivered starting at 8am on Monday April 20n On Thursday April 23 LOS exhibitors will be allowed in the exhibit area at 8 30am 3 hours before exhibits open On Thursday April 23 ICC exhibitors will be allowed in the exhibit area at 9 30am 31 2 hours before exhibits open On Friday April 24 amp Saturday April 25 exhibitors will be able to enter exhibit areas 1 hours before exhibits open Brede Allied will remove all empty crates by Wednesday April 22 2015 by 5 00pm to install isle carpet Please ensure your empty crates are clearly labeled Empty labels can be picked up at the Brede Allied service desk Important Exhibitor Dates and Times amp Carpet be completely installed by 4pm apparatus in staging lot by 8am ICC Exhibits Apparatus Move In Sunday April 19 2015 9 00am 4 00pm ICC apparatus heel in staging lot 1hr prior to move in time by Brede appointment only only Monday April 20 2076 ICC amp LOS Exhibits Move In 8 00am 5 00pm ICC freight will be delivered starting at 8am ICC amp LOS Exhibits POV s with Tu
19. e forced at the exhibitor s expense If you are using an outside source drayage fees apply Exhibitor Hours Thursday April 23 2015 12 00pm 6 00pm LOS South Street Exhibits Thursday April 23 2015 1 00pm 6 00pm ICC Exhibits Friday April 24 2015 9 00am 5 00pm LOS South Street Exhibits Friday April 24 2015 10 00am 5 00pm ICC Exhibits Saturday April 25 2015 9 00am 2 00pm ICC Exhibits Saturday April 25 2015 9 00am 2 00pm LOS Exhibits South Street Exhibits Move out All Exhibits begin move out at 2 00pm Saturday April 25 2015 throughi0 00pm Move out all halls Sunday April 26 2015 8 00am 2 00pm Freight re route Sunday April 26 2015 2 00pm Note any freight that is not picked up by 2 00pm will be forced out using the house carrier Hanging Signs Signs may not be hung from the ceiling of the Lucas Oil Stadium the Ballrooms or Lobbies Island exhibitors in ICC Exhibit Halls and Lucas Oil Stadium Exhibit Hall who wish to have hanging signs above their booth area should use the Sign Hanging Form located in the Brede Exhibitor Manual Double Decker Exhibit Displays By order of the Fire Marshal with regard to the Indiana Convention Center amp Lucas Oil Stadium FDIC and Brede Allied must be notified in advance of any exhibitor who is planning on a double decker booth If you are planning on a double decker booth please complete the Double Decker Exhibit Booth Notification Form locat
20. ed in the Brede Exhibitor Manual by March 20 2015 Exhibitor Lounge The Exhibitor lounge is located on the Lucas Oil Stadium exhibit floor booth number 9000 Rebooking for the 2016 event will take place here Refreshments will also be available for exhibitors Come and see us Indianapolis 2015 IN INTERNATIONAL Exhibitor Registration If you did not receive your exhibitor badge prior to build up please proceed to exhibitor registration located in the main registration areas of the ICC and LOS If you arrive after exhibitor registration has closed please proceed to the dock area to check in and receive a wristband Marshaling Yard Brede Allied has a marshaling yard and or services to ease the traffic congestions around the Indiana Convention Center and the Lucas Oil Stadium located at 602 W Ray Street Indianapolis Indiana 46225 A 36 75 per shipment fee will apply All carriers must check in at the Brede Allied Marshaling Yard Please consign all shipment C O Brede Allied to ensure proper handling All inbound shipments must have certified weight documentation with a bill of lading showing number of pieces and weight Shipments without certified weight documentation or weight discrepancies will be charged at the Brede Special Handling rate and weight if possible After check in the driver will be assigned a number and dispatched to a dock South Street Lot 3 Outside Exhibits Area Outside exhibit areas will be availa
21. ement in whole or in part or any rights thereunder to any third party without the prior written permission of PennWell In addition Exhibitor is not authorized and has no right to sublet any portion of its exhibit space or booth without the prior written permission of PennWell Limited License in Exhibitor s Name Exhibitor grants to PennWell a fully paid perpetual worldwide non exclusive license to use display and reproduce in print electronically or otherwise Exhibitor s name trade names logos and product names in any listing of those companies exhibiting at or registered to exhibit at the Exhibition and in Exhibition promotional materials In addition Exhibitor authorizes PennWell to take photographs of Exhibitor s booth exhibit and staff during before or after the Exhibition and to use such photographs for any legitimate promotional purpose of PennWell Booth Storage Materials may be stored behind your booth during the show however all materials stored must be masked covered so they are not visible A drape or cover may be ordered through the General Services Contractor Unsightly Booths Any unsightly booth areas must be masked off by Exhibitor This is commonly done with drape PennWell in its sole discretion will determine whether or not booths are unsightly or have unsightly areas e Pictures below represent unsightly booth storage and booth displays that are not allowed unsightly booth storage unsightly b
22. ennwell com Rod Washington Exhibitor Service Manager P 918 831 9481 E rodw pennwell com Ginger Mendolia Conference Coordinator P 973 251 5051 E VirginiaM pennwell com Cary Shipley Registration Team Leader P 888 299 8016 E registration pennwell com Allison Foster Event Operations Manager P 918 831 9443 E AllisonF pennwell com Emily Gotwals Moreau Senior Event Operations Manager P 918 832 9305 E Emily a pennwell com April 20 25 Indianapolis 2015 IN INTERNATIONAL FDIC International 2015 Venue Contractors General Contractor and Decorator Brede Exposition Services 2502 Lake Orange Drive Orlando FL 32837 Customer Service 407 851 0261 Fax 407 859 3904 info bredeallied com Housing Preferred Convention Services PCS 1990 E Grand Ave Ste 150 El Segundo CA 90245 Phone 888 472 7462 Fax 310 235 2648 fdic preferred1 com Audio Visual Contractor Freeman AV 9260 W 55 Street McCook IL 60525 Phone 708 255 7169 Fax 469 621 5603 Florist Short Term Plant Rental 448 Terraine Ave Long Beach CA 90814 Phone 562 494 7777 Fax 562 498 3800 Electrical amp Telephone Indiana Convention Center amp Lucas Oil Stadium 100 South Capitol Ave Indianapolis IN 46225 Phone 317 262 3420 Fax 317 262 3419 Utilities Department stormy six poe icclos com Internet Smart City 100 South Capitol Avenue Indianapolis IN 46225 Phone 888 446 6911 Fax 702 943 9001 ICC Food Service Booth Cater
23. esday April 21 2015 1 00pm 6 00pm must check in Trailers at staging lot Continued ICC amp LOS Exhibits POV s 9 00am 5 00pm must check in Without Trailers with staging lot by 8am Parking Lot Move In Wednesday April 22 2015 11 00am 5 00pm All Lobby Exhibits Move In Wednesday April 22 2015 11 00am 5 00pm Brede Only Up Exhibit Floor Exhibit Floor If you are an ICC LOS Apparatus exhibitor and cannot move in on Sunday April 19 please contact Anthony Thomas with Brede at 407 851 0261 or by email at athomas bredeallied com to reschedule your move in time LOS APPARATUS STAGING LOT WILL BE AVAILABLE SATURDAY APRIL 18 FROM 9AM 4PM April 20 2 a Indianapolis 2015 Be INTERNATIONAL Deadline Dates FDIC International 2015 Contract Application Completed Payment of booth space First 50 Balance Due Upon receipt of invoice PCS Hotel Reservations Exhibitors will be notified when housing is Available for their group based off of their Exhibitor Points January February Payment of booth space Balance Due Upon receipt of invoice March Brede Advance Warehouse OPEN March 2 2015 Exhibitor Certificate of Liability Insurance Due March 20 2015 Exhibitor Appointed Contractor EAC Request Form Due March 20 2015 Double Decker Exhibit Booth Notification Form Due March 20 2015 Signs and Graphics ID and Custom Advance Order March 20 2015 Custom Carpet Rental Booth Deadline Advance Order Mar
24. etails from your contract will be printed To update your company listing you will need your company password which you would have received through a confirmation letter If you do not have your password you can receive it from one of your Exhibit Service Managers Lauren Brenner laurenb pennwell com 1 918 832 9276 or Rod Washington 1 918 831 9481 To upload your listing Click Here If you need help regarding uploading your listing please contact the content team and they will be able to assist you Alex Gardner Renata Hammer E mail alexg pennwell com E mail renatah pennwell com Phone 918 831 9740 Phone 918 832 9227 Fax 918 831 9729 Fax 918 831 9729 Enhanced Exhibitor Listing Packages and Upgrades The next page outlines what you receive in each package If you are interested in upgrading to the Gold Platinum or Elite package please contact your exhibitor service manager Lauren Brenner laurenob pennwell com 918 832 9276 or Rod Washington rodw pennwell com 1 918 831 9481 Reminder This information will be printed in the Show Guide BASIC GOLD PLATINUM Cn ox e s x Company Booth gt x lt Address One Email Address 50 words 100 words 150 words 150 words Company Description Online 300 char max 800 char max 1000 char max 1000 char max 35 words 75 words 150 words 150 words Company Description in Show Guide 250 char max 550 char max 1000 char max 1000 char max gt lt gt x lt
25. gn Booth Height extending from floor to ceiling including drapery or structural walls cannot exceed 22 feet excluding aerial ladders In Indiana Convention Center any banner or sign above the booth hung from aerial ladders or rigged above the booth cannot exceed 22 feet floor to ceiling from top of sign Booth Height extending from floor to ceiling cannot exceed 16 feet including drapery or structural walls Other Important Considerations Canopies and Ceilings Canopies including ceilings umbrellas and canopy frames can be either decorative or functional Such as to shade computer monitors from ambient light or for hanging products Canopies for Linear or Perimeter Booths should comply with line of sight requirements see Use of Space for Linear or Perimeter Booths The base of the Canopy should not be lower than 7ft 2 13m from the floor within 5 ft 1 52m of any aisle Canopy supports should be no wider than three inches 3 This applies to any booth configuration that has a sightline restriction such as a Linear Booth Fire and safety regulations in many facilities strictly govern the use of canopies ceilings and other similar coverings Check with the appropriate local agencies prior to determining specific exhibition rules Booth Backwall Overview The standard booth height limit at the Exhibition is eight 8 feet but this limitation is also determined by Exhibitor s booth size and location on the floor The fo
26. gned using the IAEE International Association of Exhibitions and Events guidelines and modified to incorporate some of the needs of the many International exhibitors who are present at PennWell exhibitions Every attempt has been made to maintain fairness to exhibitors in booths of all sizes and to maintain clear lines of sight to neighboring booths These rules will be enforced in the exhibit hall and you must have written approval from PennWell to display anything that does not adhere to the limits set forth in this document Please contact Lauren Brenner laurenb pennwell com 1 918 832 9276 or Rod Washington rodw pennwell com 1 918 831 9481 if you have any questions regarding these display rules General notes e Flooring in your exhibit soace is mandatory but not provided with your exhibit space purchase If you are not providing your own flooring for your booth you can rent carpet from the show s General Service Contractor Please refer to the Exhibitor Manual for more information Brede Exhibit Kit e Show Management reserves the right to force carpet any exhibit area that is without flooring within two hours before the end time for booth move in setup Exhibitor is responsible for the flooring cost e Under no circumstances may machinery or any part of an exhibitor s display extend outside of the boundary of said exhibitors contracted exhibit soace regardless of the height clearance from the floor of said item
27. h Street Exhibits Only 1 00 PM 6 00 PM ICC Exhibits 9 00 AM 5 00 PM LOS South Street Exhibits Only 10 00 AM 5 00 PM ICC Exhibits 9 00 AM 2 00 PM ICC Exhibits LOS South Street 2 00 PM 10 00 PM 8 00 AM 2 00 PM 2 00 PM April 20 25 Indianapolis 2015 S IN INTERNATIONAL General Exhibitor Information For additional information on exhibit space or outside demo space please contact your Exhibit Sales Managers Nanci Yulico K Z nanciy pennwell com 1 973 251 5056 or Susie Cruz A J scruz pennwell com 973 251 5059 e Review booth move in safety inspection and move out procedures and schedules e Show color scheme for FDIC International 2015 Black and blue Aisle carpet will be black and white tuxedo e ALL aisles will be carpeted throughout the exhibit halls Exhibit Booths in ICC Halls A K and Lucas Oil Stadium must be carpeted completely including beneath apparatus Exhibits outside the Main Hall or in the main hallways do not need to order carpet unless desired e EXHIBITOR BADGES If you receive an Exhibitor Badge in the mail it is not necessary to go to the Exhibitor Registration at main registration areas Take the contents of the envelope to any Badge Holder Pick up counter to collect your badge holder f you did not receive your Exhibitor Badge prior to the show you can pick up your badge at Exhibitor Registration in the MD Street Lobby or LOS upon arrival Only authorized represen
28. ing Centerplate Catering Indiana Convention Center 100 South Capital Avenue Ste 300 Indianapolis IN 46225 Tel 317 262 3500 Fax 317 634 0541 LOS Food Service Booth Catering Centerplate Catering Lucas Oil Stadium c o Centerplate Catering 500 South Capitol Avenue Indianapolis IN 46225 Phone 317 262 3500 Fax 317 262 2192 Lead Retrieval American Tradeshow Services ATS 217 General Patton Avenue Mandeville LA 70471 Phone 985 809 0600 dial 1 Fax 985 809 0700 Indiana Convention Center Lucas Oil Stadium 100 South Capitol Avenue 500 South Capitol Avenue Indianapolis IN 46225 Indianapolis IN 46225 Phone 317 262 3358 Fax 317 262 3685 Phone 317 262 2189 Fax 317 262 5757 April 20 25 Indianapolis 2015 IN INTERNATIONAL Exhibitor Lounge e Open Monday April 20 2015 at 9 00 am through Saturday April 25 2015 at 5 00 pm e Located on the Lucas Oil Stadium hall booth number 9000 e On Site Contact Information Nanci Yulico K Z 201 913 8756 nanciy pennwell com Susie Cruz A J 201 615 0505 scruz pennwell com e Equipped with Light catering for exhibitors Exhibitor services Exhibitor rebooking FDIC sales team e Sign up for FDIC International 2016 will be in the Exhibitor Rebooking Lounge e The Exhibitor Rebooking Lounge offers complimentary beverages and snacks No food or drinks are to be carried out of the Exhibitor Rebooking Lounge e In order to access the Exhibitor Rebooking Lounge
29. llowing chart will show the acceptable heights However any exhibit exceeding eight 8 feet in height including signs must be approved by PennWell regardless of booth size or location If an Exhibitor desires to exceed the standard heights or has a booth over 2 500 sq ft net you must submit a request in writing along with the booth design and dimensions of the proposed booth for approval to Lauren Brenner at laurenob pennwell com or Rod Washington rodw pennwell com 90 days out from the first move in day Inline Booth Perimeter Booth Peninsulas LOS Island Booth ICC Island Booth 8 against a wall 8 aisles on all sides aisles on all sides 12 22 floor to ceiling 16 floor to ceiling Including Draping or structural walls excluding aerial ladders All height restrictions are subject to physical limitations of the Exhibition hall Prior to construction Exhibitor has the responsibility to check on height capabilities for Exhibitor s assigned location Hanging Signs amp Graphics Height Restrictions Hanging signs and graphics may be permitted in Peninsula and Island Booths with Show Management and Venue approval Approval for the use of Hanging Signs amp Graphics should be received from Show Management at least 90 days prior to installation Drawings must be available for inspection In Lucas Oil Stadium exhibitors may not hang a banner or sign from an aerial or truss that is lower than 30 feet from floor to the bottom
30. ng the exhibition in accordance with guidelines established by the Environmental Protection Agency and the facility Electrical e All 110 volt wiring should be grounded three wire e Wiring that touches the floor should be SO cord minimum 14 gauge three wire flat cord which is insulated to qualify for extra hard usage e Cord wiring above floor level can be SJ which is rated for hard usage e Using zip cords two wire cords latex cords plastic cord lamp cord open clip sockets and two wire clamp on fixtures is not recommended and is often prohibited Cube taps are prohibited e Power strips multi plug connectors should be UL approved with built in over load protectors Water Outside exhibitors needing water from the hydrant will need to obtain a temporary use permit and meter form from the Indianapolis Water Company Please visit http www citizensenergygroup com My Service PermitsandForms aspx to access the forms Conducting Business outside of Exhibit Space e Distributing literature or promotional items outside of the contracted booth space is prohibited If additional space is needed please contact Susie Cruz A J scruz pennwell com or Nanci Yulico K Z nanciy pennwell com to purchase additional exhibit hall floor space Compliance with Laws Exhibitor shall observe and abide by all applicable federal state and local laws codes ordinances rules and regulations as well as all rules and regul
31. ooth storage ey W Da Pa 2 T gt Se unauthorized storage amp exposed backwall exposed backwalls should be dressed in plain or neutral color Thank you for adhering to these display rules Please do not hesitate to contact Lauren Brenner laurenb pennwell com 1 918 832 9276 or Rod Washington rodw pennwell com 1 918 831 9481 if you have any questions regarding your exhibit If possible please include a graphic of your booth design with your email to assist us in answering your questions quickly and accurately April 20 25 Indianapolis 2015 T IN INTERNATIONAL FDIC International 2015 Interactive Floor Plan This year we will continue the use of our interactive floor plan for FDIC International 2015 Your company will have a multi faceted platform for showcasing your brands products and services well beyond the FDIC exhibit hall AND it will be virtually on demand for all attendees The new floor plan can be found on the FDIC 2015 website www fdic com Please contact your exhibitor services managers Lauren Brenner laureno pennwell com 1 918 832 9276 or Rod Washington rodw pennwell com 1 918 831 9481 for questions regarding the interactive floor plan Please Note Exhibitors have access to upload their own content for their online listing and show guide What is uploaded in the exhibitor listing management system will be printed in the show guide If you do not upload a listing only your company name and contact d
32. tatives of exhibiting company can pick up exhibitor badges Exhibitor Badges must be worn at all times to gain entrance into the exhibit halls from move in through move out If it is necessary to leave a badge for an exhibitor direct that person to pick up his her badge at Exhibitor Registration in the MD Street Lobby of the ICC or in LOS If you have any problems with exhibitor badges proceed to Exhibitor Registration All Guest Badges are to be picked up at General Registration located in the main entrance to the Indiana Convention Center off Capitol Street or Lucas Oil Stadium e NO GUESTS ARE ALLOWED ON EXHIBIT FLOOR DURING MOVE IN OR MOVE OUT GUESTS ARE ONLY ALLOWED ON THE EXHIBIT FLOOR DURING EXHIBIT HOURS e Check to see if all your equipment freight has been delivered to your booth and if all rented items you ordered are there including electricity If not go directly to the Brede exhibitor services area located in room 116 117 in the Indiana Convention Center or the stadium floor in Lucas Oil Stadium e Be familiar with union regulations If you encounter any problems please locate an FDIC or Brede staff member to assist you e Set Up Break Down Personnel work crew personnel must wear a Work Pass to gain entrance into the exhibit halls Work passes can be obtained at EAC check in off the back dock e Furniture carpet labor telephone and or electric can be ordered onsite however advance orders are recommended e
33. to carry commercial general certificate of liability insurance throughout the Exhibition Trade Show Exhibitor Insurance certificate Form 1018B Exhibitor s insurance carrier must issue such Certificate of Liability Insurance PennWell FDIC International 2015 do NOT need to be named as additional insured PennWell FDIC International 2015 do not require a certain form To ensure that the certificate of liability insurance is correct please make sure that it includes the following e Exhibiting Company Name e Under Description of Operations please include All activities related to PennWell FDIC International 2015 Indiana Convention Center and Lucas Oil Stadium Indianapolis IN April 20 25 2015 including the Exhibition dates move in set up and tear down e Under Additionally Insured PennWell must be included PennWell Corporation FDIC International 2015 1421 S Sheridan Road Tulsa OK 74112 Contact your company s insurance provider to obtain a certificate of liability insurance In the unlikely event your company does not have liability insurance we have a new insurance program that offers one time insurance for events see below Need Insurance PennWell Now Has A New Exhibitor Insurance Program If you do not have insurance that will cover you during the event it is available through our Preferred Insurance Company Please note that PennWell is not affiliated with this or any other insurance company and is
34. within leased booth space without exception including vehicle bumpers hitches mirrors and vehicle doors that are open during display Exhibitors must ensure the booth space leased accommodates all equipment fully within booth space e Other guidelines may apply depending on the individual Venue Rules and Regulations Aisles All aisles must be clear of exhibits Interviews demonstrations and distribution of literature must be made inside Exhibitor s booth Booth Number A booth number must appear on all specially built backwalls No signs are allowed above the permissible backwall height Installation All Exhibitor displays must be completely installed within the time designated by PennWell for this purpose Carpet Exhibitor must carpet its booth s or use other floor covering Concrete floor may not be exposed Balloons Static and Controlled e Balloons filled with helium or hydrogen are not permitted tethered or un tethered controlled or stationary e Balloons filled with air may be suspended from the ceiling in exhibits with a minimum size of 400sait 36sqm pending Venue approval In this instance these will be treated as hanging signs Please refer to hanging sign rules in this document for additional information This should be designed so that the balloon is stationary and will not sway in the airflow of open doors or air conditioning e Other guidelines may apply depending on the individual Venue Rules and Regulations
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