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1. SFA001 SOM NPLLOV SFA003 Roma White Vinyl Ze L ITD aoa 5008 Heathrow 3 pc Sectional Black Vinyl 72 L 48 D 28 H SO2 South Beach 3 pc Sectional Platinum Suede 152 L 40 D SS LOVESEATS LSM Key West Loveseat Black 27 2 3S oo ri NPLLOV Naples Loveseat Black Vinyl 62 ESO D 26 11 SFA002 SFA003 502 CLUB CHAIRS CHROO3 CHROO1 NPLCHR OCB HCHO8 i HC008 OCCASIONAL CHAIRS i OCA BCW A CCE MADGRY MEETING CHAIRS OCMESP OCMTAU CLUB CHAIRS TANCHR Tangiers Chair OCCASIONAL CHAIRS CCE Ice Chair MEETING CHAIRS Beige Textured Transparent Chrome CHR003 Roma Chair 34 L 37 D 36 H SWAN Swanson Swivel 17 25 L 20 D 32 H OCMESP Meeting Chair White Vinyl Chair Espresso Leather 37 L 31 D 33 H OCB Key West White Vinyl LABREA La Brea Swivel 25 5 L23 59 D 34H Tub Chair 28 L 25 D 18 H Chair CHROO1 Mirabel Chair Black Charcoal Gray Fabric OCMTAU Meeting Brown Leather 31 L 31 D 31 H OCA T Vac Chair 35 L 27 D 40 H Chair 363155 222 CHROO2 Allegro Chair Blue Fabric 36 L 34 5 D 30 H NPLCHR Naples Chair Black Vinyl 30305265 HCHO068 Heathrow Chair Black Vinyl 24 24 D 28 H HC008 Heathrow Corner Chair Black Vinyl 24 L 24 D 28 H Translucent Chrome 25 OCH Madrid Chair Black Leather 30 L 30 D 31 H BCW Madrid Chair White Leather 30 L 30 D 31 H MADGRY Madden Ar
2. AV 13G LON OG IVIHSLVIN LISIHX3 GLOz Lz IsNnGny ASVdOLS 803 29216 WO Aaen uns 391 S 0021 0 9 oui 5 5 eee 0 2 SL0 ADVdS ON HLOOG8 ANVdlINOO SNI LIBIHX3 dO AWVN OL SLNAWdIHS 39NVAQV 803 NOIS LON OG IVIHSLVW LISIHX3 GLOC Lz 1snDny 3J9VdOLS 803 d 1OH 5616 WO AILA uns 19945 00811 0 2 OUI suonisodxe eede 0 9 SL0 39VdS ANVdlINOO dO AWVN SLN3IWdIHS 39NVAQGV 803 AV 13d LON OG IVIHSLVW LISIHX3 GLOC Lz 1snDny ASVdOLS 803 29216 WO uns 995 00 LL 0 9 oui suomnisodxeo eee 0 2 GLOz 39VdS ANYd WOO dO 3IAVN SLNAWdIHS ADNVAGV 803 ON HLOOG8 OL ON HLOOG8 OL en MATERIAL HANDLING orlando fl 32811 phone 407 422 3636 SPACE FORUM 2015 fax 407 839 5929 www arataexpo com LIMITS OF LIABILITY page 1 of 2 1 ACCEPTANCE OF TERMS It is understood that acceptance of the following terms and conditions will be construed when any of the following conditions are met e The Exhibit Shipping Information amp Material Handling Rate Schedule is signed or e Exhibitors materials are delivered to either the Arata Exposition
3. coz Conference Tables RectangleMMahouany 47700 inspiraion ccs Conference Tapero RecianaleMahogany 75800 cr eo Rectang ees 28100 ___ Granite Conference Table 30 og Rectangie zssoo csosGR __ Granite Conference Tave 3600 ow ___ zzzoo orren 10 Granite Conference Table 55050 mEMSAC ___ rabewntelammae _________ 37000 Aura Roura Tabiewnie Meta __________1 0 00 ____ Executive ChainWhite Classic viny 35800 tou jpwetmirae e xc Executive CharBiackteamer 35400 ew emerso enata bes epstg BackBiack Loarer 98700 x Sono Ena TableiGhosolate Top zz xcs us Executive Zeg Crepe 32820 mE 422 00 Geo Table Black 21700 Perth Chair High Back Black COCKTAIL AND END TABLES CONTINUED Etc Geo End Table Chrome 224 00 CDYTB Candy Table White Black Top 193 00 Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 4104 b mcleod road o
4. Ew SycneyendTabiewnie 246500 rege __ Ena Tave 24506 sc Panon siae wro Edge LED Cube Tabie Piex 18500 omo Wendy Cnainciear acie cet Manhatten Conference TabieBlack 276 00 scr ___ iszoo Geo Rectangle 37300 sco Fusion OhaivGlearwhte GeoRectangle Conference Tabiercnrome 38700 sce Rsencavmeawme vazo octew Nova ova Tanes we 51006 sco Fusion GhaivGreenwnite iso Gso Square Rounded Conference Table 26700 scs Fiexchairwih hess saoo Geo Square Rounded Conference Tablo task _ 25500 scs Brewer haivOnyxtBiack terco Conference Taniere Graphite Nebua _______41700 xcs ___ Guest GhaivBlack Leather 3esoo MERLIN Mern Muli Use Table Gray 33200 xos Aura Guest Ope wos WokTabemmtetammae 31900 P co Conference Taniere Graphite Nebula _______50600 cout oivercocktaTabie Conterence Tablet Grey Nebu 50600 Siverado Coonan Taie Conterence Taniere RectangleMahogany 38700 Sono
5. CODE QTY ITEM DESCRIPTION PRICE DESKS CREDENZAS AND FILES CONTINUED Eessen ___ _ cnr oredenzalGraphte FRIDGES Refrigerator White 20 x 30 x 65 14 0 cubic Refrigerator White 20 x 22 x 33 4 0 cubic MOBILE TABLET STANDS AND ACCESSORIES TBBCHR Brochure Holder 8 625 x1 1 x1 1 325 Charging Shelf 14 85 x7 17 x1 Wireless Printer Holder 3 3 x1 9 x5 28 TBSTDW Mobile Tablet Stand White 14 x13 x44 5 TBSTND Mobile Tablet Stand Black 14 x13 x44 5 LAMPS AND LIGHTED PRODUCTS 15 Floor Lamp Brushed Silver LA14 EN Mason Table Lamp Brushed Silver CUBL20 EE Edge Lighted Cube Ottoman White Plastic CUBTBL Edge LED Cube Table White Plastic BARS om wna BRC EN Circle Martini Bar 521 00 491 00 245 00 180 00 395 00 374 00 782 00 261 00 TBSHLF TBPNTR 139 00 185 00 185 00 1295 00 3728 00 Add 30 to orders not received by the discount deadline date Orders must be received two 2 weeks prior to show opening to be guaranteed Floor orders limited to availability A delivery fee of 50 00 will be added to each order Discount Deadline August 14 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard price applies to ltems cancelled after move in begins will be charged at orders received after the deadline 100 of the published price Absolutely no credits will be issued af
6. Shaping the Future of Aerospace Exhibitor Manual AIAA Space and Astronautics Forum and Exposition 31 August 2 September 2015 Pasadena Convention Center Pasadena CA IMPORTANT If this manual has been addressed to an individual not responsible for exhibit arrangements PLEASE FORWARD IT TO THE APPROPRIATE PARTY TABLE OF CONTENTS SPACE 2015 Shaping the Future of Aerospace 1 AIAA Information e Welcome Letter e Important Deadlines e AIAA Rules and Regulations o Non Official Contractor o General Rules and Display Rules 2 ARATA Official Decorator e Welcome Letter e Show Fact Sheet e Helpful Hints e HowTo Place Your Order e Payment Policy Agreement e Charge Authorization e Third Party Payment e Cost Calculation Worksheet e Safety e Furnishings Accessories Rental Exhibits Carpet Cleaning Carpet Brochures Carpet Price Sheets Order Forms Booth Cleaning Rental Package Brochures Furniture Brochures Price Sheets Order Forms Custom Furniture and Accessory Price Sheets Order Forms Rental Booths Packages Order Forms Special Signs Order Form Mechanical Lifts Display Labor AEI Supervised Labor Non Official Contractor Form Material Handling Official Carrier Tips for Drayage Shipping Information Drayage Rate Schedule Special Handling Drayage Rate Calculation Freight Routing Shipping Labels Freight Routing Form e Shipping Labels 3 Pasadena Convention Center Show Venue e Electric e Internet forms e Cr
7. All orders are subject to a 25 cancellation fee if cancelled in writing amp received by Edlen within 14 calendar days prior to show opening Except sales tax Edlen will not refund overpayment in amounts less than 50 00 unless specifically requested in writing Claims will not be considered or adjustments made unless filed in writing by Exhibitor prior to the close of the event Exhibitor holds Edlen harmless for any and all losses of power beyond Edlen s control including but not limited to losses due to utility company failure permanent power distribution failure power failure caused by vandalism faulty Exhibitor equipment or overloads caused by Exhibitor It is agreed that in the event it becomes necessary to turn this matter over to an attorney for collection or to file a lien or foreclosure or otherwise Exhibitor will pay Edlen its attorney fees or applicable agency fees A service charge of 1 5 per month on any unpaid balances will be assessed starting 10 days after date of invoice A 25 00 service charge will be assessed for all returned checks and credit cards Exhibitor agrees to reimburse Edlen for all applicable rental taxes By signing this and or the Method of Payment form exhibitor hereby agrees to all terms and conditions on this order form COMMONLY ASKED QUESTION WHERE WILL MY OUTLET BE LOCATED Outlets are located as depicted below for inline amp peninsula booths All other locations require labor on a time
8. Telephone Fax t iti Inc tot La moleon fas DISPLAY TABLES orlando fl 32811 phone 407 422 3636 SPACE FORUM 2015 fax 407 839 5929 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders DRAPED DISPLAY TABLES 30 HIGH ear sms ze O sos ses O O o Oo pews SS _______ s DRAPED DISPLAY TABLES 42 HIGH Tai ise rapes ora Tabs ss sz S CHECK COLOR BELOW Black __ Blue Burgundy Silver ___ White Red Gold If item colors are not selected in advance AEI will do so at no risk UNDRAPED DISPLAY TABLES 30 HIGH Lin ewemonmer gon fs 5 SUPPLY TOP amp 2x8x30 ss sa 5 OOOO OO UNDRAPED DISPLAY TABLES 42 HIGH pease _ 9275 9058 fs EXHIBITOR MUST TABLE SKIRT ____ s OO DRAPED TABLE RISERS 12 HIGH 4 ft Riser white vinyl 60 00 78 00 6ft Riser white vinyl 70 00 91 00 Discount Deadline August 14 2015 Received By Discount price appli
9. VB Vibe Cube Ottoman Gold Bronze Vinyl 126 00 7 Vibe Cube Ottoman Beige Vinyl 126 00 VIB08 EE Vibe Cube Ottoman Orange Vinyl 126 00 Os South Beach Wedge Ottoman Plat Suede 233 00 OTK Hal Round Ottoman Black Leather 373 00 OTL Half Round Ottoman White Leather 373 00 cB Circle Ottoman Black Leather 580 00 Cw Circle Ottoman White Leather 580 00 ccz CireOttoman BlackWhite Leather 580 00 GROUP SEATING Rustique Chair with arms Gunmetal RSTDIN DUE Duet Chair Black Chrome CS8 Berlin Chair Black White 140 00 63 00 104 00 Booth Number City State Email Address Zip Code Country Contact Name Telephone Fax t itions inc lee CUSTOM FURNITURE orlando fl 32811 phone 407 422 3636 SPACE FORUM fax 407 839 5929 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders page 2 of 4 CODE QTY ITEM DESCRIPTION PRICE CODE QTY ITEM DESCRIPTION PRICE GROUP SEATING CONTINUED ce Berinchaivreawnite ____________10400 sca esmcmwak 1909 York _________171
10. property by any other authorized carrier and to make all contracts in connection therewith and or perform any additional services shown hereon or otherwise necessary for reforwarding THIS FORM DOES NOT REPLACE A BILL OF LADING THE BILL OF LADING MUST BE COMPLETED ON SHOW SITE AND RETURNED TO THE ARATA SERICE DESK PRIOR TO LEAVING THE SHOW AUTHORIZED SIGNATURE Title Date AV14d LON Od 1VIH31VIN LISIHX3 GLO LZ Isnbny e140jeg 95789015 HdOHdIOH cG L6 VO Aaen ung 19915 0021 0 9 oui 5 5 eee 0 2 SL0 39VdS ON HLOOd ANVdlINOO dO AWVN OL SLNAWdIHS 39NVAQV 803 AV 13G LON OG IVIHSLVIN LISIHX3 102 Lz 1snBnv ASVdOLS 29216 VO ejJeA ung 19915 0021 9 9 oui 5 5 eee 0 2 SL0 39VdS ON HLOOG8 ANVdlINOO dO AWVN OL SLNAWdIHS 39NVAGV 803 AV14d LON Od 1VIH31VIN LISIHX3 102 LZ Isnbny e10jeg ASVdOLS 803 Q IOH ZSEL6 VO ung 199 11S 0021 0 9 oui 5 5 eee 0 2 v LOC ON HLOOG8 ANVdlINOO ONILIGIHXS dO 3INVN OL SLNAWdIHS AONVAGV 803 AV14d LON Od 1VIH31VIN LISIHX3 GLO Lz 15 s10jog ASVdOLS 803 CSELG6 WO Aaler uns 9911S 002 0 2 oui suomniso
11. times number of men required and the type of work requested This will assist us in accommodating your labor needs Example Day Monday Date 1 5 Work required Assemble amp hang truss lights Day Tuesday Date Work required Wire electric sign Work required Work required Work required Work required Work required Work required SHOW SITE SUPERVISOR Contact Name Company Cell Number Email address PLEASE PROVIDE CREDIT CARD INFORMATION ON THE METHOD OF PAYMENT FORM Credit card information must be on file before any of the requested labor is performed METHOD OF PAYMENT FORM Advance Payment Deadline Date 08 07 15 HIT EVENT Space 2015 Conference amp Exposition The Power People ELECTRICAL EXHIBITION SERVICES 715 Hundley Way Placentia CA 92870 FACILITY Pasadena Center Phone 626 844 0785 Fax 626 628 0303 DATES August 31 September 2 2015 EVENT 085037LA anaheim edlen com EXHIBITOR INFORMATION COMPANY NAME PHONE FAX NE COUNTRY CELL METHOD OF PAYMENT transactions require a credit card on file with proper authorization In addition to checks Edlen also accepts American Express Master Card Visa Discover ACH and Wire Transfers Indicate form of payment below a COMPANY CHECK BANK WIRE TRANSFER INFORMATION Please make check payable to Edlen Electrical All foreign Bank transfer to Bank of America checks must be drawn on U S Banks only For thos
12. 125 x 11 875 2 29 75 x 11 875 Discount Deadline August 14 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Please add 9 sales tax Orders received after this date will be assessed an additional 50 charge Cash company check wire transfer and or credit cards accepted Items cancelled two weeks prior to move in will be charged at 50 of the original price No refunds will be made on custom accessories ORDER EARLY t itions inc 41 bm RENTAL BOOTHS orlando fl 3281 1 phone 407 422 3636 SPACE FORUM 2015 page 3 of 4 fax 407 839 5929 www arataexpo com 20 x 20 Standard Carpet Installation and Dismantling Labor Daily Cleaning 4 Counters COMPANYSNAME PACKAGE 9 350 00 Actual Panel Sizes 9 38 125 x 92 875 4 38 125 x 38 875 8 12 625 x 38 875 8 18 5 x 38 875 4 38 125 19 25 8 20 x 27 5 doors Header 2 116 875 x 20 875 2 86 25 x 20 875 Please DO NOT place any text 12 from all finished edges for panel insertion Files must be setup with 2 Bleed 20 x 20 Standard Carpet Installation and Dismantling Labor Daily Cleaning 4 Counters Actual Panel Sizes 4 26 625 x 38 875 4 60 625 x 38 875 4 26 625 x 76 75 4 29 75 76 75 4 29 75 x 38
13. 20 E 18 D 31 H DUET Duet Chair Black Chrome 58 Berlin Chair Black 18 L 22 D 32 H 59 Berlin Chair Red e RSTDIN SC3 SC4 Jetson Chair Black 19 L 18 D 31 H SC1 New York Chair Black Maple 18 L 17 D 34 H XCHR Christopher Chair White Vinyl Chrome 3558 SC9 Panton Chair White 20 L 24 D 33 H SC10 Razor Chair White 15 3945 5530 a SC9 SCC XC3 CH002 Wendy Chair Clear Acrylic 152152055 3653 SCF Fusion Chair Black White 19 L21 D 32 H SCC Fusion Chair Clear White 19 L 21 D 32 H SCE Fusion Chair Red White 19 L21 D 32 H SCD Fusion Chair Green White 19 L 21 D 32 H CS8 SC1 SC10 5 XC6 SC8 Flex Chair with wheels 24222 2 31 5 SC3 Brewer Chair Onyx Black 20 L 20 D 32 H XC3 Luxor Guest Chair Black Leather 28 D 40 H XC6 Altura Guest Chair Black Crepe 25 L 20 D 34 H CO4 Iso Mesh Chair Black 26 L 24 D 38 H CS9 XCHR CH002 SCD COCKTAIL TABLES SIDE AND END TABLES EOLI E1C COCKTAIL TABLES COLI Oliver Cocktail Table Walnut Finish 47 L 27 D 19 H C1E Silverado Cocktail Table Glass Chrome 36 Round 17 H C1D Soho Cocktail Table Espresso Metal lens C1K Inspiration Cocktail Table Glass Brushed Steel 42 L 28 D 18 H Geo Cocktail Table Glass Black 50 22 D 16 H C1C Geo Cocktail Table Glass Ch
14. Center Phone 626 844 0785 Fax 626 628 0303 anaheim edlen com DATES August 31 September 2 2015 EVENT 085037LA Use the grid below to indicate the location of each electrical outlet ordered If power is only required at the rear of an in line booth this form is not necessary Indicate booth type Island L Peninsula O Inline O Provide aisle or adjacent booth s for orientation Power is brought to one location in island booths and then distributed from that point Indicate this location and all other outlet locations using the legend below X Main Distribution Point 5amp 500watt A 10amp 1000watt 3 15amp 1500watt 20amp 2000 watt Indicate the layout scale and total square footage Example 1 Square 1 Foot Square Ft Total Square Footage Adjacent Booth or Aisle Adjacent Booth or Aisle 1 JO uyoog jueoelpy Adjacent Booth or Aisle
15. Classic Vinyl Adjustable 72 L 26 D 42 H 72 1 262 305H 2526 0 16 A 213 C 27 A Adjustable Altura G30BMW Bar Table G30DMW Caf Table G30CMW Cocktail Table Executive Chair with Grommet Holes with Grommet Holes with Grommet Holes XC2 Luxor High Back Black Crepe Maple Top Maple Top Maple Top Executive Chair 25 L 25 D 43 H 72 L 26 D 42 H 72 L 26 D 30 H 72 L 26 D 18 H Mid Back Black Leather Adjustable 26 D 1 G30BWS Bar Table G30DWS Caf Table G30CWS Cocktail Table Adjustable OTO Perth Chair White Top White Top White Top High Back Black 72 L 26 D 42 H 72 L 26 D 30 H 72 L 26 D 18 H XC1 Luxor 23 E2 ED 43H Executive Chair Adjustable G30BWW Bar Table G30DWW Caf Table G30CWW Cocktail Table High Back Black Leather with Grommet Holes with Grommet Holes with Grommet Holes 27 L 28 D 47 H White Top White Top White Top Adjustable p ce 72 26 D 30 H FOU Ap ee 5 5 BARSTOOLS RSTSTL Rustique Barstool Gunmetal EE 85001 Shark Barstool White Chrome 22 L 19 D 34 245 BS002 Zoey Barstool White Chrome 15 L 16 D 26 30 5 H BS003 Zoey Barstool Black Chrome 15 L 16 D 26 30 5 H RSTSTL ROLLRD Lift Barstool Red Vinyl 15 Round 23 33 5 H Adjustable ROLLGY Lift Barstool Gray Vinyl 15 Round 23 33 5 H Adjustable ROLLWH Lift Barstool White Vinyl 15 Round 23 33 5 H Adjustable ROLLBL Lift Barstool Black Vinyl 15 Round 23 33 5 H Adjustable d 85001 ROLLRD ROLLBL
16. Form for Installation and Dismantling Labor FREIGHT HANDLING Arata Expositions Inc will be responsible for the loading and unloading of all trucks trailers common and contract carriers as well as the handling of empty crates and the operation of handling equipment Union jurisdiction allows individually hand carried items only by one person in one trip and will not permit exhibitors use of dollies hand trucks or pushcarts Our Material Handling Department is responsible for maintaining in and out traffic schedules at the show site Even local exhibi tors should clear all movements of exhibit materials through this department as we will have priority at the unloading areas at all times Standing on chairs tables or other rental furniture is prohibited This furniture is not engineered to support your standing weight Arata Expositions cannot be responsible for injuries or falls caused by the improper use of this furniture If assistance is required in the installation or dismantle of your booth please order labor on the Display Labor Order Form and the necessary ladders and tools will be provided GRATUITIES Arata Expositions requests that exhibitors do not tip our employees Do not give coffee breaks other than mid morning and mid afternoon when union employees have a fifteen minute paid break Any attempts to solicit a gratuity by an employee for any service should be reported immediately to an Arata supervisor Employees of Ara
17. July 2015 If credentials are not on file contractors may be prohibited from entering the show floor AIAA will not supply information to display houses who are bidding for your business The exhibitor must make any request for information required in writing to Arata An exhibitor may employ the services of an exhibitor appointed contractor to install and dismantle the display providing the exhibitor and the independent installation and dismantling contractor comply with the following requirements The exhibitor appointed contractor must abide by all show and building rules and regulations IT IS THE EXHIBITOR S RESPONSIBILITY TO MAKE SURE ARATA HAS THIS INFORMATION WHICH IS PROVIDED IN THIS EXHIBITOR MANUAL AND SENT TO THE EXHIBITOR 1 The exhibitor must notify ARATA of the intention to use an independent contractor by 31 July 2015 furnishing the name address and telephone number of the firm as well as the name s of the onsite appointed contractor s 2 The exhibitor appointed contract must abide by all show and building rules and regulations IT IS THE EXHIBITOR S RESPONSIBILITY TO MAKE SURE THE NON OFFICIAL CONTRACTOR HAS THIS INFORMATION WHICH IS PROVIDED IN THIS EXHIBITOR MANUAL 3 The nonofficial contractor must have all licenses permits or bonding required by the federal state county or municipal governments and the exposition hall management prior to commencing work and shall provide Arata with evidence of complianc
18. PRICE 224 00 Booth Number Street Address City State Email Address Zip Code Country Contact Name Telephone Fax arata expositions inc 4104 b mcleod road orlando fl 32811 phone 407 422 3636 fax 407 839 5929 www arataexpo com CUSTOM FURNITURE SPACE FORUM page 4 of 4 All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CODE QTY ITEM DESCRIPTION TRAINING ROOM MERLIN Muti Use TaleGrayLaminateBick 22200 wos Work Tabiewhie 919 00 BOOKCASES AND PRODUCT DISPLAYS Piesi 37100 rusa Psie Pessar 470 ___ Le porasw Powered Locking Peesiawme 46000 oaa Powered Locking 55000 Eessen Le el oea 91200 Forssa pereresechnoPedesaiBak LS ue PeweresecinoPedesarBak LS Em Eee Ter 22000 UTILITY CHAIRS Altura Task Chair Black Crepe 186 00 Lor reps 27700 DESKS CREDENZAS AND FILES Fide ecutive eswWahooery sro m 49
19. UHF Wireless Microphone PleaseCrde One Sot oben UMFWieesMirphoe _ He HERE Individual Sei Powered S Small Exhibit Sound System with wired microphone and Large Exhibit Sound System with 1 wired microphone 2 speakers iPOD connection and 4 channel mixer 350 gt KustomExbitSoundPadage ll O O O Miscellaneous WrmlngCtwBekSit O OOO o DVD Player gt ________________ _____ ___ 7 Ul High Speed Internet Prices are per device non taxable Premium Wireless memet dedicated 768 SOO Premium Wired Internet dedicated 1mb One time PemumWredAddioaComedon 5 1500 Sub Total IMPORTANT PSAV Cancellation Policy Sales Tax On site Order Fee Total 9 00 Cancellations received within 24 to 48 hours of the scheduled delivery date are subject to 50 of the order total Those received less than 24 hours or the day of scheduled delivery onsite cancellations or no shows are subject to the full amount PSAV reserves the right to modify this form at any time CREDIT CARD INFORMATION QUO ud visa Name on Card Company Card Number Billing Address Expiration Date City State Zip Security Code Phone Number Card Holder Signature Date 300 E Green Street Pasadena CA 91101 Tel 626 395 0245 Fax 855 792 1428 ELECTRICAL ORDER FORM EDLEN People The Power ELECTRICAL EXHIBITION
20. White Plastic 20 L 20 D 20 H 5 5 BRC Martini Bar Circle Comprised of three BR1 Martini Bars 100 L 100 D 45 H BR1 Martini Bar 67 L 22 D 45 H Suggested Uses of Martini Bar f Z A SZ SS 17 trade shows Sales meetings corporate events conventions arata expositions inc 4104 b mcleod road orlando fl 32811 phone 407 422 3636 fax 407 839 5929 www arataexpo com SPACE FORUM 2015 CUSTOM FURNITURE 1 of 4 All materials are a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card CODE ITEM DESCRIPTION SOFAS SECTIONALS AND LOVESEATS 8 Heathrow Sofa Black Vinyl 639 00 sor South Beach Sofa Platinum Suede 599 00 SFA001 Mirabel Sofa Brown Leather 761 00 SFA002 m Allegro Sofa Blue Fabric 628 00 NPLSOF Naples Sofa Black Vinyl 806 00 TANSOF Tangiers Sofa Beige Textured 639 00 som Key West Sofa Black 527 00 SFA003 Roma Sofa White Vinyl 761 00 008 Heathrow 3 Piece Sectional Black Vinyl 1676 00 502 South Beach 3 Piece Sectional Plat Suede 1304 00 LSM West Loveseat Black 469 00 NPLLOV Naples Loveseat Black Vinyl 6
21. amp material basis Exhibitors with hard wall booths must make arrangements with Edlen to bring power inside the booth on a time and material basis MAIN DISTRIBUTION m m i Aisle POINT Aisle 500 Aisle 500 X A scaled floor plan must 2 e ER an accompany your order A SAX 201 203 with main power location Sft a 5ft at IN LINE BTHS PENINSULA add l outlet locations 4 DA a d 5A lS booth orientation 12 tt X 1021 lt 4 ft 4ft 302 308 Aisle Aisle 600 Aisle 600 ISLAND BOOTHS EXAMPLE FLOOR POWER EXAMPLE CEILING POWER BACK TO BACK PENINSULAS FOR OTHER COMMONLY ASKED QUESTIONS VISIT OUR WEB SITE WWW EDLEN COM OR CALL THE NUMBER ON THE FRONT OF THIS FORM ELECTRICAL LABOR FORM Advance Payment Deadline Date 08 07 15 EDLEN ma mu The Power People EVENT Space 2015 Conference amp Exposition ELECTRICAL EXHIBITION SERVICES 715 Hundley Way Placentia CA 92870 FACILITY Pasadena Center Phone 626 844 0785 Fax 626 628 0303 anaheim edlen com DATES August 31 September 2 2015 EVENT 085037LA ELECTRICAL J URI SDI CTI ON The work described below falls within the jurisdiction of the electrical union and cannot be performed by any other union I amp D house exhibitor Please feel free to contact our office for clarification of scope of work ELECTRICAL LABOR IS R
22. begins will be charged at Display Case Total 100 of the published price Absolutely no credits will be issued after show closing 9 Sales Tax Standing on rental furniture is prohibited Expositions Inc cannot be responsible for injuries or falls caused by improper use Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax t itions inc le BOOTH CLEANING orlando fl 32811 phone 407 422 3636 SPACE FORUM 2015 fax 407 839 5929 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders NOTE All rental carpets are delivered clean to your booth space However during set up the carpet can become soiled We suggest you order cleaning services at least once before the show opens ALL DAILY CLEANING SERVICES MUST BE ORDERED EXCLUSIVELY THROUGH ARATA EXPOSITIONS INC NO INDEPENDENT CONTRACTORS WILL BE PERMITTED TO PERFORM CLEANING SERVICES BOOTH CLEANING Vacuuming of booth and emptying of wastebaskets Discount Price Standard Price Extended Price Pre Show Cleaning sq ft x 47per sa ft 56 per sq ft Dai
23. carrier in such a manner that requires additional handling Please refer to the Special Handling Definitions outlined in the manual UNCRATED PAD WRAPPED Material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks Total Warehouse shipments Total Showsite shipments Material Handling Estimate Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax t itions inc le SPECIAL HANDLING orlando fl 32811 phone 407 422 3636 SPACE FORUM 2015 fax 407 839 5929 www arataexpo com Special handling applies to shipments that are loaded by cubic space and or packed in such a manner as to require additional labor handling such as ground unloading loading constricted space unloading loading designated piece unloading loading carpet padding only shipments or stacked shipments Also included are multiple shipments alternate delivery locations mixed loads and shipments without individual bills of lading Shipments loaded in this manner require additional time labor or equipment to unload sort and deliver All Federal Express Airborne Express DHL and UPS shipments require special handling SPECIAL HANDLING DEFINITIONS Ground Unloading Loading Vehicles that are not dock height preventing the use of loading docks such as personal owned vehicles U hauls vans flat bed trailers double drop trailers co
24. company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing WAREHOUSE SHIPMENT MATERIAL HANDLING RATE CALCULATOR WEIGHT RATE CLASSIFICATION ROUNDED UP TO NEAREST 100LBS COST 200LBS MINIMUM ESTIMATE Example Warehouse __ G00 Divdedby wo s x sense men Warehouse Grated OOOO O eso Warehouse SpecialHanding f NOTE Overtime and late arrival charges may be applicable Overtime charges include warehouse shipments that are moved to show site during overtime hours Please refer to the Arata Expositions Material Handling Rate Schedule forms for surcharges SHOWSITE SHIPMENT MATERIAL HANDLING RATE CALCULATOR WEIGHT RATE CLASSIFICATION ROUNDED UP TO NEAREST 100LBS 200LBS MINIMUM ESTIMATE Example Showsite Crated 450 Ibs 500 Divided by 100 5 97 00 485 00 Showste Gated x C C C C T hs Showsite SpeciaiHanding J xsms Showsite UnoratedPaaWrepped x swse NOTE Overtime and off target arrival charges may be applicable Please refer to the Arata Expositions Inc Material Handling Rate Schedule forms for surcharges DESCRIPTIONS OF RATE CLASSIFICATIONS CRATED Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required SPECIAL HANDLING Material delivered by a
25. material from the hall no later than 1700 on Wednesday 2 September 2015 or your freight will be re routed onto T 3 Logistics P tri s HOW PLACE YOUR ORDER orlando fl 32811 phone 407 422 3636 SPACE FORUM 2015 fax 407 839 5929 www arataexpo com Complete as many of the order forms for furniture carpeting shipping etc as your planning allows before each Deadline Date Orders without payment will not be processed All companies must provide a credit card authorization form with orders Make checks payable to Arata Expositions Inc Orders with payment received after the Deadline Date will be charged standard prices FORMS TO ARATA EXPOSITIONS INC e Complete the necessary Arata Expositions Inc forms and calculate the cost of each order Review our PAYMENT POLICY AGREEMENT carefully ORDERS WILL NOT BE PROCESSED WITHOUT PAYMENT IN FULL AND A CREDIT CARD AUTHORIZATION ON FILE Acredit card authorization is required even when paying via cash company check and or wire transfer Complete the CALCULATION WORKSHEET e For your files make a photocopy of all the Arata Expositions Inc forms used from this Manual e Place your order online if available mail fax this set of documents to Arata Expositions Inc 4104 L B McLeod Road Orlando FL 32811 Phone 407 422 3636 Fax 407 839 5929 FORMS TO THE OTHER OFFICIAL SUPPLIERS Electrical telephone internet photography service etc please follow the
26. organization and demonstrates it in the work we perform We request that you make safety a part of your activities during the show If you see something unsafe or that presents a hazard please bring it to the attention of an Arata Expositions employee By reporting unsafe or hazardous conditions and by following the safety guidelines below you will be doing your part in creating a safe work environment SAFETY GUIDELINES e Only authorized personnel and employees allowed all others prohibited e This is an active work zone Please treat the show areas during move in and move out as an active construction zone Appropriate attire includes footwear with hard soles that protects against potential injuries from site debris and limits potential for slip and falls Heels flip flops and open toed shoes are inappropriate and violate safety standards All exhibitors and attendees enter at their own risk Do not enter the dock yard areas Never run in the exhibit hall Please walk Watch your step in aisles omoking is prohibited in the exhibit hall and dock areas Stay clear of dock doors otay clear of heavy machinery Never stand on furniture The furniture is not designed to support your standing weight Clean up or report spills Keep aisles free and clear of any and all debris Practice good housekeeping Check electrical cords for damage Do not overload outlets or plugs Protect valuables at show site Please keep all expensive or valuab
27. per item and a maximum of 1 000 per shipment whichever is less as agreed upon damages and exclusive remedy Provisions of this paragraph shall apply if loss or damage regardless of cause or origin results directly or indirectly to property through performance or nonperformance of obligations imposed by the offering of services to Exhibitors or from negligence active or otherwise by AEI its subcontractors or employees This applies while these goods are in 5 warehouse in vehicles for delivery or at show site AEI shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an exhibitor s material which make it impossible or impractical to exhibit same 4 EXHIBITORS ARE URGED TO CARRY ALL RISK INSURANCE COVERING YOUR MATERIALS AGAINST DAMAGE LOSS AND ALL OTHER HAZARDS FROM THE TIME SHIPMENTS ARE MADE PRIOR TO THE SHOW UNTIL SHIPMENTS ARE RECEIVED BACK AFTER THE SHOW THIS CAN GENERALLY BE DONE BY ADDING EXPOSITION FLOATERS TO EXISTING INSURANCE POLICIES IT IS UNDERSTOOD THAT AEI IS NOT AN INSURER THAT INSURANCE IF ANY SHALL BE OBTAINED BY THE EXHIBITOR AND THE AMOUNTS PAYABLE HEREUNDER ARE BASED ON THE VALUE OF THE MATERIAL HANDLING SERVICES AND THE SCOPE OF AEI LIABILITY AS SET FORTH ABOVE 5 PACKAGING shall not be responsible for damage to uncrated material material improperly packed conc
28. provided on a rental basis ONLY and remains the property of Edlen It shall be removed only by Edlen employees Any extension cords or power strips ordered on the front of this form should be picked up at the service desk Credit will not be not issued for unused items Standard wall and other permanent building utility outlets or sockets are not part of a booth space and may not be used by exhibitors unless electrical services have been ordered through Edlen All equipment regardless of source of power must comply with federal state and local codes Edlen reserves the right to inspect all electrical devices and connections to ensure compliance with all codes for which labor charges can be incurred Edlen is required to refuse connections where the Exhibitor wiring or equipment is not in accordance with electrical codes All electrical equipment must be properly tagged and wired with complete information as to the type of current voltage phase cycle horsepower etc required for operation All Exhibitors cords must be a minimum of 14 gauge 3 wire and grounded Two 2 wire extension cords are not allowed All exposed non current carrying metal parts of fixed equipment which are liable to be energized shall be grounded Payment in full must be rendered during the event Exhibitors ARE NOT billed for services provided Services may be interrupted if payment is not received Credit will not be given for services installed and not used
29. signs should accompany a printed version of each sign requested including exact copy dimensions position horizontal or vertical and easel back if desired DIGITAL SHOWCARD SIGNS 10 words or less Price 11 x 14 28 x 44 40 x 60 There will be an additional charge to prices listed for sign design labor or necessary labor to prepare logos for reproduction Extended Price FTP INSTRUCTIONS Using Internet Explorer or FTP Client ftp ftp aratafiles com User Arata aratafiles com Password Welcome22 Please do not try to drag and drop a folder Due to permissions you are only allowed to upload files You may drag and drop multiple files at once but NO FOLDERS Make sure your exhibiting company and show name are used to label the file Company Name Street Address FILE PREPARATION FILE TYPES Digital files logos photos finished layouts etc should be saved or export ed from your design application to PDF EPS or TIFF with a minimum reso lution of 300dpi at 50 of the final desired production size The higher the resolution provided the better the results JPEG s are less desirable but can be accepted if the resolution is 300 dpi or higher Placed images are to be embedded rather than linked If files are linked be sure to send along the linked files Do not submit InDesign files indd Word doc PowerPoint ppt and GIF files or any file formatted for or t
30. 1 H DF1 Altura Drafting Stool Black Crepe 25 L 25 D 34 H DESKS amp CREDENZAS JD6 CR6 JD7 CR7 FILES VF4 VF2 FRIDGES DESKS amp CREDENZAS JD6 Executive Desk Mahogany 60 L 30 D 29 H JD7 Executive Desk Granite 30 D 29 H CR6 Credenza Mahogany 72 L 24 D 29 H CR7 Credenza Granite 72 L 24 D 29 H FILES VF4 Vertical File 4 Drawer 27 19 D 52 H VF2 Vertical File 2 Drawer 27 L 19 D 28 H L26 Lateral File Mahogany 36 L 20 D 29 H L27 Lateral File Granite 36 L 20 D 29 H R1R R10 FRIDGES R1R Refrigerator White 14 0 cubic feet 28 L 28 D 64 H R1O Refrigerator White 4 0 cubic feet 20515224354 16 MOBILE TABLET STANDS TBBCHR TBSHLF TBPNTR LAMPS LA15 5 LA14 TBSTDW TBSTND LIGHTED PRODUCTS LED color guide MOBILE TABLET STAND ACCESSORIES MOBILE TABLET STANDS TBBCHR Brochure TBSTDW Mobile Holder Tablet Stand Black White 8 625 L 1 1 D 11 325 H 14 L 13 D 44 5 H TBSTND Mobile Tablet Stand Black 14 L 13 D 44 5 H TBSHLF Charging Shelf Black 14 85 127 17 DITH TBPNTR Wireless Printer Holder Black 5 26 CUBL20 LAMPS LA15 Mason Floor Lamp Brushed Silver 18 Round 55 H LA14 Mason Table Lamp Brushed Silver 16 Round 26 H CUBTBL LIGHTED PRODUCTS CUBL20 Edge LED Cube Ottoman White Plastic 20 L 20 D 20 H CUBTBL Edge LED Cube Table Plexi Top
31. 30 1200 1330 1330 1700 Wednesday 2 September 0930 1200 MOVE OUT TIMES Wednesday 2 September 1200 1700 BOOTH EQUIPMENT All linear booths will be set with 8 high back wall draped in grey white white grey The 3 side rail drape will be grey Each booth will be provided pipe amp drape and a 7 x 44 ID sign indicating company name and booth number CARPET The exhibit hall is concrete SHIPPING INFORMATION ADVANCE SHIPPING WAREHOUSE ADDRESS DIRECT SHOWSITE SHIPMENTS Deliver July 21 August 21 2015 Received August 30 31 2015 only Name of Exhibitor and Booth Number To Name of Exhibitor and Booth Number SPACE FORUM 2015 For SPACE FORUM 2015 Arata Expositions Inc c o Arata Expositions Inc YRC c o Pasadena Convention Center Hall A 11300 Peoria Street 128 S Marengo Avenue Sun Valley CA 91352 Pasadena CA 91101 t itions inc le HELPFUL HINTS orlando fl 32811 phone 407 422 3636 SPACE FORUM 2015 fax 407 839 5929 www arataexpo com Arata Expositions Inc recognizes that your participation in this event is a vital part of your marketing program and we want to do everything possible to make it profitable and rewarding Please review the following hints that will help you maximize your time and money spent on this exhibition PRIOR TO THE SHOW Read the ENTIRE Exhibitor Service Manual Complete all applicable order forms in their entirety If you have multi
32. 3636 SPACE FORUM 201 5 fax 407 839 5929 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing Discount rate applies to all orders received by August 14 2015 DISCOUNT RATE STANDARD RATE RATES ONE HOUR MINIMUM PER MAN STRAIGHT TIME 8 00 AM to 4 30 PM WEEKDAYS 109 00 PER MAN PER HOUR 130 80 PER MAN PER HOUR OVERTIME 6 00am 8 00am amp after 4 30pm weekdays all day Saturdays Sundays and 180 00 PER MAN PER HOUR 216 00 PER MAN PER HOUR Holidays 3 Starting time can be guaranteed only at the start of the working day You will be charged one hour INSTALLATION OF DISPLAY minimum labor fee per person if labor is not cancelled 24 hours prior to the requested start time TOTAL ESTIMATED COST DATE TIME NO OF PEOPLE APPROX HOURS TOTAL HOURS HOURLY RATE Supervision 30 35 00 Total Estimated Labor Costs Request you to proceed at earliest hour to install our display without our supervision AEI charge for this service is 30 of L your total bill 35 00 minimum IN ORDER TO COMPLETE THE WORK WITHOUT YOUR REPRESENTATIVE PRESENT YOU MUST COMPLETE THE AEI SUPERVISED LABOR FORM Request you to await our representative before installing our di
33. 58 00 PRINT NAME AUTHORIZED SIGNATURE DATE EMAIL PHONE TERMS amp CONDITIONS agree in placing this order that have accepted Edlen s payment policy and the terms and conditions of contract The Method of Payment form must be completed and returned with this order form 11 12 13 14 15 16 17 18 19 20 21 22 TERMS amp CONDITIONS Order with payment amp floor plan for island booths or any booth requiring distribution of electrical services must be received no later than the deadline date on the front of this form for advance payment rates to apply Orders faxed or mailed without payment and required floor plan will not be guaranteed advance rates Orders received after the deadline date will be charged at the regular rate A purchase order or photocopy of a check are not considered valid forms of payment for securing advanced rate In the event order totals are calculated incorrectly Edlen reserves the right to make the necessary corrections and charge the corrected amount Exhibitors will be notified by email or fax of any such corrections Outlet rates listed include bringing the services to one location in island booths and to one location at the rear of in line and peninsula booths Outlet rates listed do not include the connection of any equipment special wiring or distribution of the outlets to other location s within the booth space Distribution to all other locati
34. 78 00 CLUB OCCASIONAL MEETING CHAIRS CHR003 EN Roma Chair White Vinyl 497 00 CHR001 Mirabel Chair Brown Leather 497 00 CHRO02 Allegro Chair Blue Fabric 417 00 percen kees seo reescravtegeTenres aeo key West Tu crarme Lex mcos Hestvow GaiBlack Vint o uoo HeamowconercarBack wy 58700 swa Swanson Swivel onarwme oca wemawsncwone 22 722 vera eather 722 Coce eecamampae iro Deel La Brea Swivel Grey Faic 39600 Company Name Street Address CODE QTY ITEM DESCRIPTION CLUB OCCASIONAL MEETING CHAIRS CONTINUED MADGRY BE Madden Arm Chair Light Grey Vinyl 409 00 OCMESP Espresso Meeting Chair 179 00 OCMTAU __ Taupe Meeting Chair 257 00 OTTOMANS Bench Ottoman Black Vinyl 396 00 BNO75 Bench Ottoman White Vinyl 396 00 _ Endless Square Ottoman Black 345 00 ENDO2W _ Endless Square Ottoman White 345 00 SAL Saly StoolWhite 87 00 osc CubeOttomanWhite Leather 110 00 OTH Cube Ottoman Black Leather 110 00 PUZZeSW Puzzle Bench Ottoman White 299 00 CUBL20 Edoe LED Cube Ottoman White Plastic 185 00 VIBO1 Vibe Cube Ottoman Green Vinyl 126 00 Cube Ottoman Blue Vinyl 126 00 Vibe Cube Ottoman Pink Vinyl 126 00 4 Vibe Cube Ottoman Red Vinyl 126 00 VIBO5 Vibe Cube Ottoman Yellow Vinyl 126 00
35. 875 9 12 18 5 x 38 875 e 8 20 x 27 5 doors Header 4 116 875 x 20 875 Discount Deadline August 14 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Please add 9 sales tax Orders received after this date will be assessed an additional 50 charge Cash company check wire transfer and or credit cards accepted Items cancelled two weeks prior to move in will be charged at 50 of the original price No refunds will be made on custom accessories ORDER EARLY arata expositions inc 4104 l b mcleod road RENTAL BOOTHS orlando fl 32811 phone 407 422 3636 SPACE FORUM 2015 fax 407 839 5929 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card page 4 of 4 CUSTOM RENTAL PACKAGES Please Select Rental Package Package A O Package O Package C O Package D Package E p Package F p Select Standard Carpet Color Black O Grey O Blue L1 Read Teal O Header Copy BLACK BOLD LETTERS Burgundy L1 Purple L1 Hunter Green O Select Panel Color Black white O Please contact us for additional information and pricing on Color Changes O Logos LI Velcro Pan
36. BSS BSN Jetson Barstool Black 18 L 195202958 BCE Ice Barstool Transparent Chrome 16 L 14 D 33 H BSS Banana Barstool Black Chrome 212 2 soln BST Banana Barstool White Chrome OANA 22 D 0 85002 ROLLGY BSN BST BSD BSL Gin Barstool Maple Chrome 16 L 16 D 29 H BSC Oslo Barstool White 17C 20D oO BSD Oslo Barstool Blue 20 dE BS003 ROLLWH BCE BSL 11 2 TABLES VTG WTW 30 VTK 30 VTJ 36 VTP 36 VTN 36 VTW 30MHSB VTB 30MHTB WTS WTB WTC TABLE TOP OPTIONS BAR TABLES Standard Black Base 30 Round 42 H VTK Maple Top VTJ Graphite Nebula Top 30MHSB Mahogany Top VTG Silver Textured Top VTB Brushed Red Top VTC Brushed Blue Top Standard Black Base 36 Round 42 H VTP Maple Top VTN Graphite Nebula Top VTW White Laminate Top MAPLE BRUSHED RED GRAPHITE NEBULA WHITE LAMINATE MAHOGANY SILVER TEXTURED BRUSHED BLUE Tulip Chrome Base 30 Round 42 H WTK Maple Top WTJ Graphite Nebula Top 30MHTB Mahogany Top WTS Silver Textured Top WTB Brushed Red Top WTC Brushed Blue Top Tulip Chrome Base 36 Round 42 H WTP Maple Top WTN Graphite Nebula Top WTW White Laminate Top CAFE TABLES 30 ZTK 36 ZTP i 30 ZTJ 36 ZTN ZTQ 30MHSC ZTG ZTB ZTC 36 XTP 36 XTN XTR 30MHTC XTS XTB CAF TABLES Tulip Chrome B
37. CESSORIES Ese meos TEE ez E J Chrome Sign Holder 227 x 287 97 00 126 10 ma smo s lee exo Vea sma a xs ien sas ma emm s Gredenza 08 a x 36w white gy Date 2000 Pedestal 18 d 18 w x 42 h white grey Hack 245 00 367 50 ONE SPECIAL DRAPERY SKIRTING EHen pectin foon 855 min Sos p _ s nen ton 855 min SECHER memswwepemgm ss j esemEwceraeeor _ sa HECK LOR BELOW PRESE PAGO 95 Furniture Total LJ Blue Lj Teal CT Burgundy Black 9 Sales T L Red LJ Silver LJ Purple L White If item colors are not selected in advance AEI will do so at no risk Total NENNEN Discount Deadline August 14 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard price applies to orders received after the deadline Items cancelled after move in begins will be charged at 10096 of the published price Absolutely no credits will be issued after show closing Standing on rental furniture is prohibited Arata Expositions Inc cannot be responsible for injuries or falls caused by improper use Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name
38. CONVENTION SITE THE EXPENSIVE WAY Date Received Actual Weight Minimum Charge 100 Lbs Total Cost 8 21 15 80 Lbs 200 Lbs Min 93 50 187 00 8 21 15 50 Lbs 200 Lbs Min 93 50 187 00 8 21 15 70 Lbs 200 Lbs Min 93 50 187 00 Total Material Handling THE COST EFFECTIVE WAY Date Received Actual Weight Minimum Charge 100 Lbs Total Cost 8 21 15 200 Lbs 200 Lbs Min 93 50 187 00 Total Material Handling ena SHIPPING INFORMATION orlando fl 32811 phone 407 422 3636 SPACE FORUM 2015 fax 407 839 5929 www arataexpo com SHIPPING INFORMATION ADVANCE SHIPPING WAREHOUSE ADDRESS DIRECT SHOWSITE SHIPMENTS Deliver by August 21 2015 Received August 31 September 1 2015 only Shipments should be PREPAID addressed as follows Shipments should be PREPAID addressed as follows To Name of Exhibitor and Booth Number To Name of Exhibitor and Booth Number For SPACE FORUM 2015 For SPACE FORUM 2015 c o Arata Expositions Inc c o Arata Expositions Inc c o YRC c o Pasadena Convention Center Hall A 11300 Peoria St 128 S Marengo Avenue sun Valley CA 91352 Pasadena CA 91101 To avoid confusion remove all expired shipping labels before shipment Material Handling fees include receiving your material at our warehouse and or show site delivery to the booth storage of empty containers return of outbound shipments to loading dock and reloading onto your carrier All shipments must be a
39. EQUIRED FOR THE FOLLOWING WORK 1 Electrical distribution under carpet 5 Wiring of overhead signs 2 Connection of all 208V or higher services 6 Assembly amp Installation of lighting hung from truss or ceiling 3 Hardwiring of any electrical apparatus 7 Installation of lighting requiring tools for installation 4 Overhead power distribution POWER DISTRIBUTION PLEASE PROVI DE THE FOLLOWING INFORMATION Floor Plan layout of your booth space A Floor plans must include exact outlet locations with dimensions or be to scale B Floor plans must reflect booth orientation Please note surrounding booth or aisle numbers C Power comes from the floor Identify a main power location we can deliver the power to Power is distributed from that point The Following Illustration is an Example 20x30 I sland Booth Aisle 500 EXAMPLE ONLY Main Distribution Point Center of booth 2 20A EXAMPLE ONLY Aisle 700 Date you will begin building your booth Show Site Contact with authority to make additions or changes to your order Contact Name Contact Company Contact Cell Credit card information must be on file before any labor begins in your booth space Please provide this information on your method of payment form PLEASE USE THE BACK OF THIS FORM TO REQUEST ALL OTHER ELECTRICAL LABOR ELECTRICAL LABOR FORM Advance Payment Deadline Date 08 07 15 EDI EN 3 gt H The Power People EVENT Space 2015 Conference amp Ex
40. L0 WO 39VdS ANVdNOO dO AWVN SLNAIWdIHS ALIS MOHS 803 ON HLOOd OL ON HLOOG8 OL 2 Official Carrier For SPACE FORUM 2015 LOGISTICS a Services Offered Next Day Second Day Deferred 3 5 day International Services Same Day Expedite Services Van Lines Customs Brokerage Warehousing For rates and scheduling please contact us at operations t3logistics com or call 1 866 920 4228 SPACE FORUM 2015 LOGISTICS T3 Logistics LLC Quote Shipping Request OFFICIAL SHOW CARRIER Schedule your Quote Pick Up using any of these options phonadt Fand FAX 1 410 799 0118 oe ge po CALL 1 866 920 4228 Event Name Name Event Name r Name Phone j Fa n EE Special Instructions Pecos R a ___ _ _ RR E _ _ eeeomemms _ C C E S E E __________________ __________ __ Lo oas _ _ 9_9 9 Important Insurance Information Minimum cargo liability agreed to be not more than 0 50 lb or 50 00 whichever is greater unless a higher amount is declared and additional All Risk Insurance charges paid thereon Contact Logistics rep to discuss the benefits of PLEASE READ NOW purchasing additional insurance Service Requested Check One Next Day S Second Day omments 3 5 Day Deferred 1 Van Line Service Other F Request pre
41. R TYPE Company Name Booth Number s street Address City State Zip Ordered by Date Telephone Fax E Mail CREDIT CARD AUTHORIZATION American Express MasterCard Visa Account Expiration Date Cardholder s Print Cardholder s Signature Cardholder s Billing Address Street Address City State Zip Telephone E Mail This form must be signed and accompanied by your order arata expositions inc 4104 l b mcleod road orlando fl 3281 1 phone 407 422 3636 fax 407 839 5929 www arataexpo com Name of Organization Authorized by Please Print E Mail Title Signature THIRD PARTY PAYMENT SPACE FORUM 2015 Booth Number s Date Please complete and return this form to charge the final balance for show services to a third party account A third party credit card authorization must be received at least 30 days prior to show opening BOTH FIRMS MUST COMPLETE THIS FORM Any remaining balance after completion of all show services will be charged to the authorized credit card ABSOLUTELY NO CREDITS WILL BE ISSUED AFTER SHOW CLOSING We understand and agree that we the exhibiting firm are ultimately responsible for payment of charges and in the event the named third party does not discharge payment prior to show closing such charges will revert to our firm We have read understand and agree to all the above terms and have advised our show site representative accordin
42. SERVICES 715 Hundley Way Placentia CA 92870 Phone 626 844 0785 Fax 626 628 0303 anaheim edlen com Jul Advance Payment Deadline Date 08 07 15 Space 2015 Conference amp Exposition EVENT Pasadena Center August 31 September 2 2015 EVENT 085037LA FACILITY DATES FOR YOUR CONVENIENCE PLACE YOUR ORDER ONLINE AT WWW EDLEN COM ORDER INSTRUCTIONS 120 VOLT POWER DELIVERY The cost of 120 Volt outlets includes delivery to one location in island booths and to one location at the rear of inline or peninsula booths If you require the outlets to be distributed to any other location material and labor charges apply There is a minimum charge of 1 hour for installation amp 1 2 hour for removal Complete and return the Electrical Labor Order Form along with a floor plan layout of your booth space indicating outlet locations ISLAND BOOTHS Include a floor plan layout of your booth space indicating all outlet locations with measurements and orientation If a main power drop delivery location is not indicated on the floor plan Edlen will deliver to the most convenient location 208 480VOLT SERVICES If you require 208 volt or higher services please call for a quote Edlen electricians must make all high voltage connections and disconnects This is done on a time and material basis Please complete the Electrical Labor Order Form to schedule your estimated connection time and re
43. Table Rounded Square Glass Chrome A27 L42 D 29 H Geo Table Rounded Square Glass Black 42 42 D 29 H CB Table amp Graphite Nebula 72 1 A2 D 29 H MERLIN Merlin Multi Use Table Gray Laminate Black 46 29 D 30 H WD3 Work Table White Laminate White 4B Lz4 D 30 H CB3 Table 8 Graphite Mebula 967 4870 29H CD2 Table 6 Gray Nebula ZZ 327 0 20 H CD3 Table 8 Gray Nebula 96 L 48 D 29 H CC Table Mahogany 72 L 36D 29 5 H B CB3 ccs CC Table B Mahogany 96 L48 D 29 5 H CCB Table 10 Mahogany 120 L 48 D 29 5 H CTOSGR Table amp Granite Z L36 D 29 H C50BGR Table 8 Granite pa 44 D 29 H CTIOGR Table 10 Granite 120 L 45 D 29 H CF2 CE CFi 8 82 6 02 8 203 CH1 2 CC5 Table Mahogany 42 Round 29 H CB1 Table Graphite Nebula 42 Round 29 H 42 Table White Laminate 42 Round 29 10 EXECUTIVE XC5 BAR CAFE amp COCKTAIL G30BMS G30BMW G30BWS G30BWW Le a L Y n Y l G30DMS G30DMW G30DWS G30DWW i i G30CMS G30CMW G30CWS G30CWW MAPLE WHITE EXECUTIVE CHAIRS XC5 Altura BAR TABLES CAF TABLES COCKTAIL TABLES Executive Chair PROEXE Pro Mid Back Black Crepe G30BMS Bar Table G30DMS Caf Table G30CMS Cocktail Table Executive Chair Gel ele White
44. aken from a website Web graphics are not suited for large format printing This is a very common error and should be avoided FONTS All fonts should be converted to outlines or paths Send font files if there is an anticipation of any changes so additions can be made to the provided art PROOFING A clean hardcopy proof and a PDF proof should be sent along with the print files for reference Files provided without proofs will be printed exactly as provided Any re prints necessary due to proofs not being provided are done at additional cost to the client Discount Deadline August 14 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline An additional 10096 of the published prices will be applied to all orders received after the deadline Cancelled orders will be charged at 100 of the published price Absolutely no credits will be issued after show closing 100 after 8 1415 9 Sales Tax Booth Number City State Email Address Zip Code Country Contact Name Telephone Fax rir vi LABOR REGULATIONS orlando fl 32811 phone 407 422 3636 SPACE FORUM 2015 fax 407 839 5929 www arataexpo com LABOR UNION REGULATIONS We have provided the following information to acquaint you with specific guidelines for labor Trade shows conventions and special events in this vicinity are governed by local union contracts Please review th
45. ase 30 Round 29 H Standard Black Base XTK Maple Top 30 Round 29 H XTJ Graphite Nebula Top ZTK Maple Top Mahogany ZTJ Graphite Nebula XTS Silver Textured Top 30MHSC Mahogany Top XTB Brushed Red Top ZTG Silver Textured Top ZTB Brushed Red Top ZTC Brushed Blue Top Standard Black Base 36 Round 29 H ZTP Maple Top ZTN Graphite Nebula Top ZTO White Laminate Top XTC Brushed Blue Top Tulip Chrome Base 36 Round 29 H XTP Maple Top XTN Graphite Nebula Top XTR White Laminate Top 13 TRAINING ROOM BOOKCASES amp PRODUCT DISPLAYS UTILITY CHAIRS TRAINING ROOM MERLIN Merlin Multi Use Table Gray Laminate Black 46 29 D 30 H WD3 Work Table White Laminate White 48 L24 D 30 H PMR 16 J6 POLIO 42 PDLAZW A POLISA 42 PDLAZB 511 BOOKCASES amp PRODUCT DISPLAYS Plastic Pedestal Black PMB36 AFL 2470 36 PMB42 2471 24 D 42 H PDL Locking Door Pedestal Black 24 L24 D 42 H WD3 Powered Locking Pedestal White PDL36W 24 L 24 D 36 H PDL42W 24 L 24 D 42 H BC Bookcase Mahogany SEL 13 D BC Bookcase Granite 356 L 13 D 71 H POL BC Powered Locking Pedestal Black PDL35B 24 L 24 D 35H PDLA2B 24 L 24 D 42 H ET2 Etagere Black 30 L 16 D 70 ET Etagere Pewter AU L T6 D 70 H UTILITY CHAIRS SY Altura Steno Chair Black Crepe 2L 2 D 2
46. ccompanied by certified weight tickets Rates are based on straight time move in and move out All weights are rounded off to the next cwt and computed on a round trip per shipment basis Arata Expositions Inc will receive and hold all crated exhibits in storage up to thirty 30 days prior to the show set up ANY UNCRATED OR PAD WRAPPED PIECES WILL NOT BE ACCEPTED IN ADVANCE STORAGE All shipments consigned to Arata Expositions Inc warehouse MUST BE DELIVERED no later than 1600 on 21 August 2015 Any material received at the warehouse after this date and time will be subject to a late surcharge All warehouse freight will be delivered to booths by 0800 Sunday 30 August 2015 All shipments MUST BE PREPAID No collect shipments will be accepted either at Arata Expositions Inc warehouse or the facility Under no circumstances should any shipment be consigned to the facility prior to move in dates The facility will refuse and return all such shipments direct to consignee without notification Exhibitors may hand carry small items into the exhibit hall from their POV privately owned vehicle Only full time employees of the exhibiting company will be allowed to hand carry items The use of carts dollies flat trucks or other mechanized equipment is not permitted ALL TRUCK DOCKS ARE UNDER THE CONTROL OF THE OFFICIAL MATERIAL HANDLING CONTRACTOR AND THIS IS NECESSARY FOR THE TOTAL EFFICIENT MOVEMENT OF FREIGHT IN AND OUT This control will be st
47. d cap booths the rules that are generally applied in order to maintain sight lines tend to be quite confusing and are extremely limiting to the point where the usable space is only 5096 of the total To eliminate the issues that come with them End cap booths are not permitted Peninsula Booths A Peninsula Booth is composed of at least 4 contiguous booths and is exposed to aisles on three sides There are two variations to the Peninsula Booth a one which backs up to In line booths and b one which backs up to another Peninsula Booth and are sometimes referred to as a Split Island Booth Size Peninsula Booths are generally 20 x 20 or larger but can vary in one dimension depending on the standard booth established for the event i e if the standard In line booth is 8 x10 then a Peninsula Booth would be 16 x 20 or larger Rules Applying to Peninsula Booths In line When a Peninsula Booth backs to two In line booths back wall height is restricted to 4 feet within 5 feet of each aisle to allow for reasonable sight lines for the adjacent In line booths The maximum height is 16 including signage for all other parts of the space Split island When a Peninsula Booth shares a common back wall with another Peninsula Booth the entire cubic content of the space may be used without any back wall sight line restrictions up to a maximum height of 16 Hanging signs are permitted to a maximum height of 16 to the top of t
48. dxeo eee 0 2 GLOz 39VdS ON HLOOG8 ANYd WOO SNI LIBIHX3 dO 3IAVN OL SLNAIWdIHS AONVAGV AV140 LON OG IVIHSLVIN LISIHX3 GLO L 1equiejdes LC 1 ALIS MOHS LOLL6 VO V S 821 19 U94 euepeseg 0 2 oui suomnisodxe eee 0 2 Stoc 39VdS ON HLOOG8 ANVdlINOO SNI LIBIHX3 dO AWVN OL SLNAWdIHS ALIS MOHS HOJH AV140 LON OG IVIHSLVIN LISIHX3 GLO L 1equiejdes Le 1snDny ALIS MOHS 10116 VO V S 8Z L 19 U94 euepeseg 0 2 oui 5 5 eee 0 2 SL0 39VdS ON HLOOG8 ANVdlNOO dO AWVN OL SLNAWdIHS ALIS MOHS HOJH AV14d LON OG IVIHSLVIN LISIHX3 2102 L 4equiajdas 6 IsNHny ALIS MOHS LOLL6 VO euepesed V S 82 19 U94 euepesed 0 2 oui 5 5 Eee 0 9 SL0 WO 39VdS ANVdlNOO dO AWVN SLNAIWdIHS ALIS MOHS 803 AV14d LON Od 1VIH31VIN LISIHX3 2102 L 4equiejdes LE 1snBny AH3AlI13Q ALIS MOHS LOLL6 VO euepesed V S ezL oui 5 5 eee 0 9 S
49. e 4 The nonofficial contractor must have purchased and have in effect insurance and have provided Arata with a copy of a valid insurance certificate within 30 days of the event AIAA must be named as additional insured This insurance must be maintained in a financially sound insurance company admitted and licensed to provide insurance in the state where the exhibitor appointed contractor is domiciled for the following coverage a An active worker s compensation insurance policy covering all permanent employees all temporary labor hired to perform work on this event b Comprehensive general liability insurance against claims for bodily injury or death and property damage of not less than 1 000 000 00 each occurrence c Automobile liability insurance of not less than 500 000 00 for bodily injury and property damage each occurrence 5 The nonofficial contractor must follow the scheduled work times or pay any additional cost incurred because of extended hours 6 The nonofficial contractor must furnish Arata with a list of employees who will be working on the exposition floor and see that they have and wear at all times the temporary set up and tear down badges that will be provided by AIAA 7 The nonofficial contractor must not solicit business on the show floor 8 The nonofficial contractor must confine their operation to the exhibit area of their client s No service desk storage areas or other work facilities will be locat
50. e been delivered to the exhibitor s booth at show site We suggest exhibitors arrange for security services for their booth 8 EQUIPMENT REQUIRING SPECIAL EQUIPMENT Fourteen days advance notice must be provided to AEI by the exhibitor in order to obtain special devices to properly load place or reload equipment requiring such care AEI will not be liable for any damage incurred during the handling of equipment requiring special devices if this advance notice has not been received by AEI 9 EMPTY CONTAINER LABELS The exhibitor is responsible for affixing EMPTY labels available at the AEI service desk to containers to be stored during the show It is understood that these labels are used for empty storage only and assumes no responsibility or liability for loss or damage to contents while containers are in storage for mislabeled containers 10 CLASSIFYING SHIPMENTS cannot be responsible for classifying shipments After shipments are tendered to a carrier for shipment cannot be responsible for delivery time or damage or loss to property 11 OUTBOUND SHIPMENTS All shipments received at the close of the show are subject to a final count We will count and ship pieces as we find the shipment when we remove them from the booth to load out All Material Handling Agreements submitted to AEI by the exhibitor will be checked at the time of pick up from the booth Corrections will be made where any discrepancies exist between t
51. e booths Wire Transfer that require labor a credit card must be on file Please ABA 026009593 Acct 33855214 International Wire Transfer Swift Code BOFAUS3N Acct 33855214 25 processing fee MUST be included with transfer a CREDIT CARD ACH ELECTRONIC PAYMENT TRANSFER For your convenience we will use this authorization to charge any remaining balances on your account prior to event closing ace m 9695214 A copy of final charges will be sent to the email address Phone 888 852 5000 Ext 6007 provided in the payment information section reference the Event listed above on your remittance Please note the financial institution MUST be based in the US In order to avoid a transfer fee you must notify the financial institution VISA MASTER CARD a DISCOVER that you wish to make an ACH electronic payment transfer CHECK AND CREDIT CARD INFORMATION CHECK creon canone sore L EMAIL ADDRESS THIRD PARTY YES or NO CREDIT CARD ADDRESS INFORMATION IF DIFFERENT THAN INFORMATION ABOVE By signing and placing this order accept all payment SERVICE TOTALS policies and the terms and conditions outlined on all AUTHORIZED SIGNATURE ELECTRICAL LAYOUT FORM Advance Payment Deadline Date 08 07 15 EDLEN ma mas The Power People EVENT Space 2015 Conference amp Exposition ELECTRICAL EXHIBITION SERVICES 715 Hundley Way Placentia CA 92870 FACILITY Pasadena
52. e exhibitor as a complete separate transaction to be resolved on its own merits 13 JURISDICTION This agreement shall be deemed to have been made in the State of Maryland and that any and all performance thereunder or breach thereof shall be interpreted governed and construed pursuant to the laws of the State of Maryland and the parties to this agreement consent that the Circuit Court for Montgomery County Maryland shall be the sole forum where any cause of action arising under or in any way related to this agreement may be instituted 14 MISCELLANEOUS Exhibitor as a material part of the consideration to for material handling services waives and releases all claims against its employees agents officers and directors with respect to all matters for which has disclaimed liability pursuant to the provisions of this contract The exhibitor acknowledges that he or she has read this agreement understands it and agrees to be bound by its terms and further agrees that it is the complete and exclusive agreement between the parties invalidity or enforceability of any provision hereof shall not affect modify or impair the validity and enforceability of all other provisions herein Pici TIPS FOR MATERIAL HANDLING orlando fl 32811 phone 407 422 3636 SPACE FORUM 2015 fax 407 839 5929 www arataexpo com HELPFUL HINTS 1 Ship prepaid collect shipments will not be accepted at either the warehou
53. e exhibitor to sign me out will be included in the time charged to the work order Snorkel and Crew 490 00 719 50 Assembly of all hanging signs must be done by Arata Additional Riggers 109 00 180 00 EXpOSHIOHSSIBE Assembly Crew per man 109 00 180 00 The operation or use of all motorized or mechanical lifting equipment for installation of booth structures or signs is not The hanging sign crew consists of a snorkel operator and permitted by exhibitors or their designated contractors 2 riggers ALL LIFTS SCOOTERS PALLET JACKS DOLLIES STRAIGHT TIME 8 00am to 4 30pm Monday Friday AND MANPOWER MUST BE SUPPLIED BY ARATA OVERTIME 6 00am 8 00am amp after 4 30pm weekdays all day Satur days Sundays and Holidays EXPOSITIONS INC ORDER Equipment and crew We will need snorkel crew s as indicated below and will have a representative on hand to supervise the work to be done Our representative will return the crew to the service desk upon completion of the work check the work order and approve the work by signing work ticket INSTALLATION REQUEST DISMANTLE REQUEST Time Snorkel and Crew operator amp 2 riggers Snorkel and Crew operator amp 2 riggers Additional Riggers in addition to the crew ordered Additional Riggers in addition to the crew ordered Assembly Crew for sign assembly required Assembly Crew for sign dismantle Snorkel times cannot be guaranteed We will make every effort to meet sp
54. ealed damage pad wrapped or shrink wrapped materials glass breakage or carpet in bags or poly Additionally AEI shall not be responsible for crates and packaging that are unsuitable for handling in poor condition or have prior damage Crates and packaging should be designed to adequately protect contents for handling by forklifts and similar means 6 INSURANCE CLAIMS The exhibitor must report the damage or loss at the AEI service desk at show site and complete our paperwork documenting the incident Failure to complete the proper paperwork at show site will result in the claim being waived The exhibitor must submit any written claim for loss or damage within 30 days of the close of the show on which the loss or damage occurred or the claim shall be considered waived No suit or action shall be brought against more than one year after the cause of action accrues ena MATERIAL HANDLING orlando fl 32811 phone 407 422 3636 SPACE FORUM 2015 fax 407 839 5929 www arataexpo com LIMITS OF LIABILITY page 2 of 2 7 INBOUND SHIPMENTS After the exhibit materials are placed in the booth AEI will not be responsible for condition count or content Please remember that there may be a lapse of time between the delivery of shipments to the booth and the arrival of the exhibitor or exhibitor s representative AEI will not be responsible or liable for any loss damage theft or disappearance of exhibitor s materials after same hav
55. ecified request when possible All rates are subject to change if necessitated by increased labor and or material costs If exhibitor fails to pick up crew at time confirmed a one hour charge per crew Show Charge will be applicable SNORKEL ORDERS RECEIVED AFTER AUGUST 14 2015 WILL BE ASSESSED A 30 SURCHARGE Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 4104 b mcleod road HANGING SIGNS orlando fl 32811 phone 407 422 3636 SPACE FORUM 201 5 fax 407 839 5929 www arataexpo com page 2 of 2 As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing GENERAL INFORMATION All hanging signs or overhead structures must be assembled and installed by Arata Expositions Inc Set up instructions must be included with this form and inside the sign crate Provide one copy of this form completed to your display house if desired All hanging signs must conform to show management rules and regulations and facility limitations Please attach a photograph or rendering of your sign or overhead structure Hanging signs must be approved 30 days prior to show move in Type of Sign banner metal or wood Other Specify Shape of S
56. ed elsewhere at the exhibition site 9 The nonofficial contractor must comply with labor agreements and practices and must not commit or allow to be committed by persons in their employment any acts that could lead to work stoppages strikes or labor problems 10 The exposition floor aisles loading docks service and storage areas will be under the control of AIAA s official service contractor The nonofficial contractor must coordinate activities with the official service contractor Appeals of the decisions of the show manager will be made to AIAA who will render the final and binding determinations 11 Violation of above stated rules will lead to expulsion from the exhibit hall GENERAL RULES International Traffic in Arms Regulations AIAA exhibitors are reminded that their exhibits at the conference could be controlled by the International Traffic in Arms Regulations ITAR U S Organizations are responsible for ensuring that technical data they display via their exhibits in open forums to non U S Nationals in attendance should be compliant with the ITAR export restrictions U S Nationals are likewise responsible for ensuring that they do not discuss ITAR export restricted information with non U S Nationals in attendance Booth Staffing Exhibitors agree to abide by the installation and dismantling times set by AIAA and to have at least one person staffing their booths during published exhibition hours Exhibitors who vacate the
57. edit Card Authorization e PSAV Audio Visual Shaping the Future of Aerospace Dear Exhibitor On behalf of AIAA we would like to say thank you for your participation in and support of the AIAA Space and Astronautics Forum and Exposition This event would not be a success without the support of organizations like yours and we at AIAA would like you to know how much we appreciate your support This exhibitor service manual contains all of the information your organization will need regarding the logistics of this event Please take special note of the list of deadlines The forms for Exhibitor Guide Listing and Exhibitor Badges are online Those forms are located at www aiaa space org under Exposition Please fill out those forms by the deadline listed on page 5 and submit The form will be emailed directly to Jean Riley To be consistent we ask that you email your logo in eps or ai to Jean Riley to ensure we have the most updated version A block of rooms has been reserved at the Sheraton Pasadena and the Hilton Pasadena You can book your room on line through our web site at www aiaa space org The link is located under Plan your Trip We have several networking events scheduled in the Exposition Hall during the Forum All networking coffee breaks the Monday Networking Reception and TUesday Networking Luncheon will be located in the hall Your exhibitor badge allows access to any event held in the Exposition Hall Y
58. eed to be obtained It is the exhibitor s responsibility to make sure that they are in compliance with local building regulations and as this can be a lengthy process to start early on to ensure that all time constraints are met Towers A tower is a freestanding exhibit component Towers taller than 8 feet should have drawings available for inspection As with multi story exhibits local regulations in many facilities strictly govern the use of towers A building permit may be required Americans with Disabilities Act ADA All exhibiting companies are required to be in compliance with the Americans with Disabilities Act ADA Information regarding ADA compliance is available online from the US Department of Justice at www usdoj gov crt ada infoline htm Flammable and Toxic Materials All materials used in the construction of displays should be made of fire retardant materials and be certified as flame retardant Materials that cannot be treated to meet the requirements should not be used A flame proofing certificate should be available for inspection It is the exhibitor s responsibility to dispose of any waste products they generate during the event in accordance with guidelines established by the US EPA and local authorities Electrical Every exhibit facility has different electrical requirements and many require exhibitors to obtain all electrical connections extension cords power strips etc from them In addition to reviewing the bui
59. els Custom Designs Custom Graphics Other RENTAL PACKAGE ACCESSORIES Add the following accessories to my Custom Rental Package Credenza Pedestal Shelves Clip On Lights 18 d x 36 w x 42 18 d x18 w x 42 12 x 36 280 00 each 245 00 each 44 00 each 28 00 each Qty Qy_ Qty total total total S gt lt Discount Deadline Auqust 14 2015 Received By Discount price applies only to orders that Rental Package Total i are accompanied by payment and are received by discount deadline Add 50 to orders received after the deadline Items cancelled after move in begins will be charged at 100 of Accessories Total O the published price Absolutely no credits will be issued after show closing Add 50 after 8 14 15 Electrical requirements Package rental price does not include electrical hook up labor 9 SaesTa sid to install clip on lights Please order your electrical outlet for the rental exhibit and any other electrical requirements including labor directly from the electrical contractor The Ptah electrical order form is included in this service manual Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax t itions inc DISPLAY CASES orlando fl 32811 phone 407 422 3636 SPACE FORUM 2015 fax 407 839 5929 www arataexpo com All materials are on a rental basis and
60. ental carpet is damaged you will be charged the full replacement cost which is equal to the rental charge STANDARD LINEAR BOOTH CARPET STANDARD SPECIAL CUT BOOTH CARPET Check Description Discount Standard Extended Special sizes are available in any dimensions Price Size Price Price Price includes all necessary taping and visqueen for protection of 10 x 10 Carpet 180 00 234 00 carpet during set up 10 x 20 Carpet 360 00 468 00 LJ 10 x 30 Carpet 540 00 702 00 CH 10 40 720 00 936 00 Standard carpet is supplied only for in line linear booths For island configurations booths 20 x 20 or larger please order Special Cut Carpet or Plush Carpet sq ft Total sq ft Discount Price Standard Price Extended Price x 4 05per sq ft 5 27persq ft STANDARD CARPET COLORS CHECK COLOR BELOW Gol Black J Grey 1 Red Blue Hunter Green Burgundy Purple Teal If item colors are not selected in advance AEI will do so at no risk CARPET PADDING Single Padding Double Padding VISQUEEN Sq ft x Discount Price Standard Price Extended Price 1 55 per sq ft 2 01 per sq ft 3 10 per sq ft 4 02 per sq ft Discount Price Standard Price Extended Price 1 00 per sq ft 1 30 per sq ft Discount Deadline August 14 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard Booth Ca
61. er and or credit card All companies must provide a credit card authorization form with orders If your rental carpet is damaged you will be charged the full replacement cost which is equal to the rental charge PLUSH CARPET This plush heavy cut nylon pile carpet has built in Scotchguard Rental includes installation all necessary taping plastic covering for protection and removal at the close of the show BOOTH SIZE X sq ft Total sq ft Discount Price Standard Price Extended Price X 4 50 per sq ft 5 85 PLUSH CARPET COLORS CHECK COLOR BELOW Black Ly Navy New Blue Beige _ _ISilver Cloud CT Burgundy If item colors not selected in advance AEI will do so at no risk Purchase only 4 50 per sq ft discount or 5 85 standard price CARPET PADDING Discount Price Standard Price Extended Price Single Padding 1 55 per sq ft 2 01 per sq ft Double Padding 3 10 per sq ft 4 02 per sq ft Discount Deadline August 14 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Plush Booth Carpet Total Standard price applies to orders received after the deadline Items cancelled after move in begins will be charged at 100 of the published price Absolutely no 9 Sales Tax credits will be issued after show closing bm _ All Arata rental carpet is laid clean on the da
62. ertify that the structure can be hung safely and has been constructed to meet all applicable regulations and safety measures We hereby release indemnify and forever hold harmless Pasadena Convention Center Arata Expositions Inc and its subsidiaries their directors officers employees representatives agents and contractors from and against any and all liability claims damage loss fines or penalties arising from the installation use or dismantling of this structure All hang points sup porting in excess for 200lbs may be verified metered on site at exhibitor s expense Exhibiting Company Booth Number Authorized Signature Printed Name Date Display House Builder if applicable Authorized Signature Printed Name Email Address Phone Number arata expositions inc 4104 b mcleod road HANGING SIGNS orlando fl 32811 phone 407 422 3636 SPACE FORUM 2015 fax 407 839 5929 page 1 of 2 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing SNORKEL CREW amp LABOR RATES per hour There is a 1 hour minimum each way The time necessary Description Straight Over for workmen to get tools and report to the booth have work H checked by the exhibitor and return with th
63. es must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing COST CALCULATION WORKSHEET MURS Display Tables Plush Carpet Standard Carpet Custom Furniture gt Labor EI EE le ON O o Iw St 2 2 Forklift Installation Forklift Dismantling NO Hanging Sign Installation CO Hanging Sign Dismantling Add 9 Sales Tax lines 1 13 Material Handling Estimate BALANCE sech o o Your order will not be processed without a credit card on file Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 4104 b mcleod road SAFETY orlando fl 32811 phone 407 422 3636 SPACE FORUM 2015 fax 407 839 5929 www arataexpo com SAFETY IS VERY IMPORTANT FOR EVERYONE WORKING IN THE EXHIBIT HALL Arata Expositions Inc is committed to safety and values it throughout our
64. es only to orders that are accompanied by payment and are received by discount deadline Display Tables Total Standard price applies to orders received after the deadline Items cancelled after move in begins will be charged at 100 of the published price Absolutely no 9 Sales Tax credits will be issued after show closing Standing on rental furniture is prohibited Arata Expositions Inc cannot be responsible for injuries or falls caused by improper use Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax custom furhiture PREMIER COLLECTIONS SEE INDIVIDUAL CATEGORIES FOR DETAILED PRODUCT INFORMATION ROMA s i CHR003 MIRABEL ALLEGRO KEY WEST SOUTH BEACH Suggested Uses of South Beach TANGIERS TANCHR TANSOF NAPLES NPLCHR NPLLOV _ NPLSOF HEATHROW HC008 HS008 HEA08 HCH08 Suggested Uses of Heathrow SOFAS amp SECTIONALS LOVESEATS SOFAS amp SECTIONALS HEAO8 Heathrow Sofa Black Vinyl AS iL 247D 28 H SO1 South Beach Sofa Platinum Suede 69 L 29 D 33 H SFAO01 Mirabel Sofa Brown Leather 762193551 HEA08 NPLSOF 501 TANSOF LSM SFAO002 Allegro Blue Fabric 731E SFD NPLSOF Naples Sofa Black Vinyl s OD Ss TANSOF Tangiers Sofa Beige Textured S 7 yer SOM Key West Sofa Black Boson
65. gly Exhibitor Signature THIRD PARTY Third Party Company Name Address City State Zip Phone Fax E Mail Address Exhibitor Signature Print Name CREDIT CARD CHARGE AUTHORIZATION Cardholders Name Address City State Zip 1 American Express Visa L MasterCard EXPIRATION DATE Print Name EXHIBITING COMPANY MasterCard Date Exhibiting Company Address City otate Zip Phone Fax E Mail Address Exhibitor Signature Print Name CREDIT CARD CHARGE AUTHORIZATION Cardholders Name Address City otate Zip 1 American Express Visa EXPIRATION DATE CT Account Number Please indicate which of the below items are to be charged to the third party D All Services D Furniture Carpet and Accessories O Labor O Booth Cleaning O Material Handling OOther Please Specify ________________ Cardholders Signature Account Number Please indicate which of the below items are to be charged to the exhibiting company D All Services D Furniture Carpet and Accessories O Labor O Other Please Specify O Booth Cleaning O Material Handling Cardholders Signature THIS FORM MUST BE COMPLETED BY BOTH FIRMS PLEASE RETURN THIS COMPLETED FORM TO ARATA EXPOSITIONS INC BY THE DEADLINE DATE OF 14 AUGUST 2015 le COST CALCULATION orlando fl 32811 phone 407 422 3636 SPACE FORUM 2015 fax 407 839 5929 www arataexpo com As stated in our Payment Policy all invoic
66. he Arata Expositions Inc Service Desk immediately of any discrepancies or problems with their invoices PRIOR TO THE CLOSE OF THE SHOW credit card refunds must be resolved within 30 days If an exhibitor needs to change any charges from one credit card to another a 396 service fee will be charged for the credit and a 3 service fee for the new charge Any unpaid balance after the close of the show shall be due and payable upon receipt of invoice Unpaid balances after 30 days of invoice date will be subject to a FINANCE CHARGE at the lesser of the maximum rate allowed by law or 296 per month which is an annual percentage rate of 2496 ANY ORDERS RECEIVED FROM EXHIBITORS WHO HAVE AN OUTSTANDING BALANCE FROM PREVIOUS SHOWS WILL NOT BE PROCESSED UNTIL PAYMENT OF THE DELINQUENT INVOICE IS SETTLED IN FULL AND A CREDIT CARD OR CERTIFIED CHECK FOR THE NEW SERVICES AND EQUIPMENT IS RECEIVED AND CLEARED Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax s j CHARGE AUTHORIZATION orlando fl 32811 phone 407 422 3636 SPACE FORUM 2015 fax 407 839 5929 www arataexpo com All companies must provide a credit card authorization with order Any remaining balance after completion of all show services Including any T3 Logistics LLC invoicing will be charged to your authorized credit card ABSOLUTELY NO CREDITS WILL BE ISSUED AFTER SHOW CLOSING PLEASE PRINT O
67. he quantities of pieces listed by the exhibitor and the actual count of such items in the booth at the time of pick up AEI is not responsible for shipments left in booths by exhibitors We suggest exhibitors arrange for security services for their booth PLEASE NOTE Where an exhibitor indicates choice of carrier for pickup it is the exhibitor s responsibility to arrange with such carrier for said pickup service In order to expedite removal of freight from the show site AEI shall have the authority to change designated carriers if such carriers do not pick up on time or refuse to accept shipments Exhibits not removed from the show on removal day and on which we have no shipping information will be returned to our warehouse at an additional charge to await disposition assumes no liability as a result of such rerouting or handling 12 PAYMENT OF SERVICES The exhibitor agrees in the event of a dispute with AEI or its subcontractors relative to any loss or damage to any of the exhibitor s freight or equipment that the exhibitor will not withhold payment in any amount due to AEI for freight handling services or any other services provided by or its subcontractors as an offset against the amount of the alleged loss or damage Instead the exhibitor agrees to pay AEI prior to the close of the show for all such charges and further agrees that any claim the exhibitor may have against or its subcontractors shall be pursued independently by th
68. he sign and should be set back at least 10 from adjacent booths Those exhibitors who wish to use a hanging sign must submit a request written request and any applicable line drawings or renderings to AIAA at least 30 days prior to installation All hanging signs must be installed by the official general service contractor decorator or their designee in some cases this will be the facility itself In other words exhibitors are prohibited from contracting to have their sign hung by any entity not designated in the service kit Island Booths An Island booth is any size booth that is exposed to aisles on all sides Size Island Booths are generally 20 x20 or larger Rules Applying to Island Booths The entire cubic content of the space may be used up to the maximum height of 16 Hanging Signs Hanging signs are permitted to a maximum height of 16 to the top of the sign and should be set back at least 10 from adjacent booths Those exhibitors who wish to use a hanging sign must submit a request written request and any applicable line drawings or renderings to AIAA at least 30 days prior to installation All hanging signs must be installed by the official general service contractor decorator or their designee in some cases this will be the facility itself In other words exhibitors are prohibited from contracting to have their sign hung by any entity not designated in the service kit OTHER THINGS TO CONSIDER Mo
69. heduling conflicts beyond our control eYour shipment is moved out of the convention facility on overtime due to scheduling conflicts beyond our control OVERTIME SURCHARGE Crated Shipment 23 50 per CWT Special Handling Shipment 30 25 per CWT Uncrated pad wrapped Shipment 36 25 per CWT LATE SHIPMENT SURCHARGE FOR SHIPMENTS RECEIVED IN WAREHOUSE AFTER 21 AUGUST 2015 Crated Shipment 23 50 per CWT Special Handling Shipment 30 25 per CWT SMALL PACKAGE SHIPMENTS FEDEX amp UPS only Direct shipments to the facility will be received at a rate of 45 00 per package omall package shipments are defined as envelopes or small cartons with a combined weight not to exceed 40 pounds that are received at the same time from the same carrier WEIGHT TICKET FEE A 25 00 fee will be added to your invoice for each shipment received without certified weight tickets SPECIAL SERVICES A cost quotation will be provided for local pickup and delivery service and for shipments requiring specialized equipment and handling due to excessive weight size or value Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax MATERIAL HANDLING RATE CALCULATION 4104 b mcleod road orlando fl 32811 phone 407 422 3636 SPACE FORUM 2015 fax 407 839 5929 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash
70. hibiting companies are responsible for any and all bank fees All companies must provide a credit card authorization form with orders even when paying via cash company check and or wire transfer It is understood that acceptance of the following terms and conditions will be construed when any of the following conditions are met e The Exhibit Shipping Information amp Material Handling Rate Schedule is sent in e Exhibitors materials are delivered to either the Arata Expositions Inc hereafter referred to as warehouse or show site for which AEI is the Official General Contractor for the event or e When an order for any rental equipment and or labor is placed by the exhibitor with International firms paying by company check must pay in U S funds drawn on a U S bank All companies must provide a credit card authorization form with orders Purchase orders are not considered payment Your show site representative agent or display house must be made aware of this policy and must be able to settle the account in full as we will not bill a third party Arata Expositions Inc reserves the right to withhold any services to an exhibitor for non payment of outstanding invoices by the second day of the show There will be a fee of 50 00 for any returned check If the exhibitor is tax exempt exhibitor must supply a certificate for the state in which the services are to be used It is the responsibility of the exhibitor to advise t
71. ign square triangle rectangle Other Specify Size of Sign length width height Weight of Sign Ibs Sign will be erected under the supervision of our representative yes no Arata Expositions Inc will be responsible for preassembly of all signs Representative s name HANGING INSTRUCTIONS Please complete the diagram indicating adjacent booth numbers Booth and requested placement for hanging sign Do not include aisle width Number of feet from floor to top of sign ft max 25 Number of feet in from Booth ft Booth _____ BOUES Number of feet in from Booth ft Number of feet in from Booth ft Number of feet in from Booth ft a Booth Size ft x ft e Due to variations in the convention center ceiling structure and the relation of exhibit areas to support beams sign locations may vary from original specifications If additional rigging points are required these will be installed and the exhibitor will be charged for such Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax LON Od IVIHSLVW LISIHX3 GLOC Lz 15 ASVdOLS 803 29216 WO Aaen uns 199 11S 0021 9 9 oui 5 5 eee 0 2 SL0 39VdS ON HLOOG8 ANVdlNOO dO AWVN OL SLNAWdIHS 39NVAQV 803 NOIS
72. ine Booths used i e 10x20 10x40 booth displays should be set up in such a way so as to not obstruct the sight lines of other booths The maximum height of 8 feet is allowed in the rear of the space and a maximum height of 4 feet in the front 75 of the space to the aisle Note when three or more In line booths are utilized in combination of a single space the 4 foot height limitation only applies to that portion of the booth within 10 of an adjoining booth In other words for any In line booth space longer than 30 the 4 foot restriction is only applied to the 10 booth sections on the left and right extremes of the space Variations to In line Booths There are two variations to In line booths and they are the Corner Booth and the Perimeter Booth A Corner Booth is defined as an In line booth that is exposed to aisles on two sides All rules that apply to standard In line booths apply to Corner Booths without exception A Perimeter Booth is an In line Booth that backs to a wall or otherwise has no other booths behind it A Perimeter Booth may deviate from standard In line Booth rules only to the extent that the maximum back wall height may go as high as 12 Hanging Signs Hanging signs of any type are not permitted for In line booths in any configuration End cap Booths An End cap booth is defined as two In line booths that are exposed to aisles on three sides Rules Applying to End cap Booths While some events do allow the use of En
73. ir booths prior to the published dismantle time without permission of the show manager may be subject to penalties applied at the discretion of AIAA The penalties can range from loss of priority status to exclusion from any and all AIAA events Operating Area AIAA reserves the right to impose limitation on noise levels and any other method of operation which becomes objectionable Any distribution of literature or samples shall be limited to the exhibitor s booth Carpet Floor Covering Floor covering is required for all exhibits at all AIAA events The Exhibit hall at Pasadena Convention Center is not carpeted Children For safety reasons no persons under the age of 18 are allowed in the exhibit hall without parental supervision at any time Shoes For your own safety no open toe shoes or sandals of any kind are permitted in the exhibit hall during move in or move out DISPLAY RULES In line Booths In line booths are generally arranged in succession and exposed to an aisle on one side In line booths are sometimes referred to as Linear Booths Size The standard In line booth size in the US is 10 x10 3 05m x 3 05m although there are exceptions where the depth of the booth will vary and the space offered is 9 x10 8 x10 and in some extreme cases even 5 x10 These variations are usually as a result of trying to maximize a small space Rules Applying to In line Booths Without concern for the number of In l
74. is information in order to better under stand the applicable union jurisdictions If you have any questions once you have read this please address them directly to Arata Expositions Inc GENERAL INFORMATION All necessary union labor is available to the exhibitor on advance order by use of the forms provided in this kit Union labor is also available at the Exhibitor Service Center during installation show hours and dismantle LOCAL DECORATOR UNION Local Unions have the jurisdiction for the erection cleanup dismantling repair and building of all exhibits These exhibits can go from floor to ceiling and include headers floor covering of all kinds aisle covering hanging of decorative material from the ceiling painting hanging of all types of signs pictorial and scenic paintings changing electric light bulbs in exhibits repairing of all animation hanging mounting all electrical fixtures as long as they are part of the exhibit and not just rented for the immedi ate show Exhibitors have specified rights For example they are permitted to arrange their own manufactured products for display and relat ed sales literature within their booth for as long as necessary One full time employee of the exhibiting company may set their exhibit provided that this person can finish in 1 2 hour They may not use power tools After the 1 2 hour is up exhibitors must use union labor Your labor requirements can be ordered on the enclosed Order
75. k ticket INSTALLATION REQUEST DISMANTLE REQUEST Time Time 5 000 Ib forklift amp operator with cage 5 000 Ib forklift amp operator with cage 4 stage forklift amp operator with cage 4 stage forklift amp operator with cage Additional riggers Additional riggers Forklift times cannot be guaranteed We will make every effort to meet specified request when possible All rates are subject to change if necessitated by increased labor and or material costs If exhibitor fails to pick up crew at time confirmed or order is not cancelled 24 hours prior to start time a one hour charge per crew No Show Charge will be applicable FORKLIFT ORDERS RECEIVED AFTER AUGUST 14 2015 WILL BE ASSESSED A 30 SURCHARGE Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax s STRUCTURAL INTEGRITY orlando fl 32811 phone 407 422 3636 SPACE FORUM 2015 fax 407 839 5929 www arataexpo com Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax STRUCTURAL INTEGRITY STATEMENT THIS FORM MUST BE RETURNED FOR ALL SUSPENDED STRUCTURES the contracted exhibitor at SPACE and if applicable the display house or builder for the aforementioned exhibitor do hereby certify and guarantee that the stress points for the hanging structure have been properly engineered and tested We further c
76. ldings requirements it is suggested that these minimum guidelines be followed e All 110 volt wiring should be grounded three wire Wiring that touches the floor should be SO cord minimum 14 gauge three wire flat cord which 15 insulated to qualify for extra hard usage e Cord wiring above floor level can be SJ which is rated for hard usage e Using cords normally made for use in homes are not recommended and are often prohibited Cube taps are also not recommended and frequently no permitted Power strips multi plug connectors should be UL approved with built in over load protectors Lighting The following guidelines should be considered when determining booth lighting e No lighting fixtures lighting trusses or overhead lighting are allowed outside the boundaries of the exhibit space e Lighting must be directed to the inner confines of the booth space Lighting should not project onto other exhibits or show aisles e Potentially harmful lighting elements such as ultraviolet lighting or lasers must comply with facility rules and must be approved in writing by AIAA e Lighting effects should be tasteful and not interfere with other exhibitors or otherwise detract from the general atmosphere of the event arata expositions inc 4104 b mcleod road orlando fl 32811 phone 407 422 3636 fax 407 839 5929 www arataexpo com Dear Exhibitor We are very pleased to have been selected to serve as yo
77. le items secured Unattended items in booths are easy theft targets e Keep fire exits clear and report any fires immediately If you notice anything unsafe please contact an Arata employee immediately During move in and move out individuals under the age of 18 are prohibited from being on or around the show floor Show sites during these times are similar to a construction zone and considered to be hazardous OSHA regulations prohibit minors from being present in a hazardous work environment THINK SAFETY washington d c 15928 tournament drive gaithersburg md 20877 p 301 921 0800 f 301 990 1717 STANDARD BOOTH CARPET Give your booth the classic look you need with one of our burgundy black blue x Pa E c du 4 w t hi we A teal hunter green orlando fl 4104 l b mcleod road orlando fl 32811 p 407 422 3636 f 1407 839 5929 t itions inc le STANDARD CARPET orlando fl 32811 phone 407 422 3636 SPACE FORUM 2015 fax 407 839 5929 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders If your r
78. ly Cleaning sq ft x 1 35 per sq ft 1 62 per sq ft The square footage is based on the overall size of the space occupied Emptying of wastebaskets once every two hours show hours only Rates are based on booth size Number of Cost per Day Show Days Extended Price Up to 500 square feet 110 00 501 to 1000 square feet 120 00 1001 to 2500 square feet 130 00 Greater than 2500 square feet 140 00 The square footage is based on the overall size of the space occupied Discount Deadline August 14 2015 Received By Discount price Gestell applies only to orders that are accompanied by payment and are received Cleaning Total by discount deadline Standard price applies to orders received after the deadline Absolutely no credits will be issued after show closing 9 Sales Tax All rates are subject to change if necessitated by increased labor and Total sss material costs Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 4104 b mcleod road orlando fl 32811 phone 407 422 3636 fax 407 839 5929 www arataexpo com SPECIAL SIGNS SPACE FORUM 2015 As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CUSTOM SIGNS SERVICES This order for custom
79. m Chair Light Gray Vinyl 27 L 32 D 33 H Taupe Fabric 25 5 L 23 5 D 34 H 5 BNOO8 P PUZ2SW VIBO8 gt e V V WV OTS OTTOMANS BNOO8 Bench Ottoman Black Vinyl 60 1 20 D 18 H BNO75 Bench Ottoman White Vinyl 60 L 20 D 18 H ENDO2B Endless Square Ottoman Black 34 L 34 D 15 H ENDO2W Endless Square Ottoman White 34 L 34 D 15 H CUBL20 VIBO1 OTK SAL Sally Stool White 12 Round 17 H OSC Milano Cube White Leather Z L AD OTH Milano Cube Black Leather 17 17 D 18 H PUZ2SW Puzzle Bench Ottoman White 48 L 24 D 18 H BNO75 SAL VIBO5 VIBO2 i OTL CUBL20 Edge LED Cube Ottoman White Plastic 20217051 20 H Vibe Cube Ottoman Waterproof 18 L 18 D 18 H VIBOS5 Yellow Vinyl VIBO6 Gold Bronze Vinyl VIBO7 Beige Vinyl VIBO8 Orange Vinyl VIBO1 Green Vinyl VIBO2 Blue Vinyl VIBO3 Pink Vinyl VIBO4 Red Vinyl ENDO2B OSC ENDO2W OTH VIBO6 VIBO3 VIBO7 VIBO4 OTS South Beach Wedge Ottoman Platinum Suede 25731 18 HI OTK Half Round Ottoman Black Leather 17 E OTL Half Round Ottoman White Leather 725b 399p CCB CCB Circle Ottoman Black Leather 258p CCW CCW Circle Ottoman White Leather 72a 2 Dr CCZ Circle Ottoman Black White Leather 23D A rl GROUP SEATING GROUP SEATING RSTDIN Rustique Chair with arms Gunmetal
80. mpany vehicles with trailers that are not dock level etc Stacked Shipments Shipments loaded in such a manner requiring multiple items to be removed to ground level for delivery to booth Stacked or cubed out shipments loose items placed on top of crates and or pallets constitute special handling Constricted Space Unloading Loading Trailer loaded high and tight shipments that are not easily accessible Freight that is loaded to full capacity of trailer top to bottom side to side One example of this is freight that is loaded down one side of a trailer that must be by passed to reach the targeted freight Desiqnated Piece Unloading Loading Drivers that require the loading crew to bring multiple pieces of freight to the rear of the trailer to select the next piece having to remove freight from the trailer then reload to fit or the trailer must be loaded in a sequence to ensure all items fit Mixed Loads Shipments of mixed crated and uncrated goods where the percentage of uncrated is minimal and does not warrant the full uncrated rate for the shipment but does require special handling Crated vs Uncrated Crated shipments are those that are packed in any type of shipping container that can be unloaded at the dock with no addi tional handling required Such containers include crates fiber cases cartons and properly packed skids An uncrated shipment is material that is shipped loose or pad wrapped and or unskidded with
81. ns inc le FORKLIFT LABOR orlando fl 32811 phone 407 422 3636 SPACE FORUM 2015 fax 407 839 5929 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing FORKLIFT amp OPERATOR RATES per hour Forklifts must be ordered for header or booth construction Description Straight Over exceeding 8 in height Time Time 5 000 Ib forklift amp operator 285 00 438 00 The operation or use of all motorized or mechanical lifting equipment including genie lifts for installation of booth 4 stage forklift amp operator 365 00 518 00 structures or signs is not permitted by exhibitors or their Additional riggers per man 109 00 180 00 designated contractors Cage per hour 40 00 40 00 Sraight Time 800 amo 430 Monday Een ICTS SCOGTERS PALLET JACKS DOLLIES Over Time 6 00am 8 00am amp after 4 30pm weekdays all day Saturdays Sundays and Holidays BY ARATA EXPOSITIONS INC ORDER Equipment and crew We will need forklift crew s as indicated below and will have a representative on hand to supervise the work to be done Our representative will return the crew to the service desk upon completion of the work check the work order and approve the work by signing wor
82. nt Deadline August 14 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Please add 9 sales tax Orders received after this date will be assessed an additional 50 charge Cash company check wire transfer and or credit cards accepted Items cancelled two weeks prior to move in will be charged at 50 of the original price No refunds will be made on custom accessories ORDER EARLY arata expositions inc 4104 b mcleod road RENTAL BOOTHS orlando fl 3281 1 phone 407 422 3636 SPACE FORUM 2015 fax 407 839 5929 www arataexpo com page 2 of 4 10 x 20 Standard Carpet Installation and Dismantling Labor Daily Cleaning 2 Credenzas COMPANY GAME cOMPANTRAME P A K E Z Actual Panel Sizes 6 38 125 x 92 875 0 2 18 5 x92 875 2 38 125 x 38 875 4 18 5 x 38 875 4 20 x 275 2 38 125 x 9 25 Header 2 77 625 x 11 875 2 29 75 x 11 875 1 38 125 x 11 875 Please DO NOT place any text 12 from all finished edges for panel insertion Files must be setup with 12 Bleed 10 x 20 Standard Carpet Installation and Dismantling Labor Daily Cleaning 2 Credenzas Actual Panel Sizes 6 38 125 x 92 875 2 18 5 x92 875 2 38 125 x 38 875 2 29 75 x 38 875 4 20 x 27 5 doors 2 38 125 x 9 25 Header 3 38
83. ololololo ololioeleleleleleioelelieloeloeloe NI C o ll HN I OT Oc ojoIjo olololo CODE QTY ITEM DESCRIPTION BAR TABLES CONTINUED VTC Brushed Blue Bar Table Black Base V TP Maple Bar Table Black Base 233 00 VIN Graphite Nebula Bar Table Black Base 233 00 viw white Laminate Bar Table Black Base 255 00 WK Maple Bar Table Tulip Base 284 00 Graphite Nebula Bar Table Tulip Base 284 00 aer _____ ses wm __ 36500 wre Red Bar 28400 ___ Bu Bar TabeTuip Base 28400 wre vepe Bar TabiTuip Base 32 Cum Jett hie arrays sm rw wnt canna Base 2200 CAFE TABLES Tal keine 18500 Eemeren 1 30MHSC Caf Table Mahogany 30 Round eae Taone Tred Top 7 Tare foetan Lee Tate feae Taensa Z Tase 21600 Tan enses eee as 600 La eats Tasos RoundWi elammas 27400 feae Taomen ase Te Lu oats nebaarTu base 207 00 sonra ___ 250 00 RER cetaa Textured Top 48 00 Le joseTaseneneinedTupBess 207 00 REENEN Caf Table 36 290 00 al Caf Table Graphite Nebula Tulip Base 290 00 XR Caf Table White Laminate Top Tulip Base 345 00
84. one Hotel Hotel phone Arrival date Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax EM EXHIBITOR APPOINTED CONTRACTOR 4104 l b mcleod road orlando fl 32811 phone 407 422 3636 SPACE FORUM 2015 fax 407 839 5929 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing DEADLINE RETURN TO Arata Expositions Inc Friday 17 July 2015 4104 L B McLeod Road Orlando FL 32811 Fax 407 839 5929 If the exhibitor plans to utilize a firm other than the Official Service Contractor the EXHIBITOR ONLY must complete and send this form to Arata Expositions Inc to be received no later than 17 July 2015 If notification is not received by the deadline date Arata Expositions labor must be used for all work and the exhibitor appointed contractor will be permitted to supervise only In addition a Certificate of Insurance valid in the state of California must be provided with at least the following limits Comprehensive General Liability not less than 1 000 000 with respect to injuries to any one person in one occurrence 2 000 000 with respect to injuries to more than one person in any one occurrence and 500 000 with res
85. ons regardless of booth type require labor and is performed on a time and material basis Exhibitors are invited to contact the local Edlen office to discuss any additional costs that may be incurred A separate outlet must be ordered for each location where an electrical service is required 5 amps or 500 watts is the minimum amount of power that can be ordered for any one location Power must be ordered according to peak amperage ratings Island booths If a floor plan showing main power location is not submitted to Edlen prior to our first move in date Edlen will deliver the power to the most convenient location Labor rates are based on current wage scales and are subject to change in the event of a wage increase after rates have been published A minimum charge of 1 hour labor will apply for all installation work The removal of this work will be charged a minimum of 1 2 hour or 1 2 the total time of installation In the event 1000 watt overhead quartz lights cannot be mounted to existing catwalks in the convention hall lift and labor charges will apply Please contact our local office to discuss any additional charges Edlen employees are authorized to cut floor coverings when essential for installation of services unless otherwise directed Edlen is the exclusive provider of all material and equipment used in the distribution of temporary electrical services throughout the exhibit hall including the exhibitors booth space This material is
86. ou are allowed 4 exhibit badges per 10X10 booth AIAA strives to make our events the very best they can be To that end once the event has concluded we will be distributing an event survey to all exhibiting organizations We ask that you please take a few moments to complete the survey and provide us with your feedback Your constructive criticism is welcome and encouraged If we can be of assistance in preparing for this event while onsite or after the event has concluded please feel free to contact us Once again thank you for supporting this event and we will see you on the show floor Regards Sean Jean Riley Senior Event Planner jeanr aiaa org 703 264 7509 1801 Alexander Bell Drive Suite 500 Reston VA 20191 4344 Phone 703 264 7500 Fax 703 264 7551 http www aiaa org IMPORTANT DEADLINES SPACE 2015 Shaping the Future of Aerospace Deadline Exhibit Guide Listing Form on line 3 August 2015 Exhibit Booth Staff Badge Form on line 10 August 2015 Decorator Non Official Contractor 31 July 2015 Decorator Furniture Discount Deadline 14 August 2015 Decorator Freight Discount Deadline 21 August 2015 AIAA RULES AND REGULATIONS Space 2015 Shaping the Future of Aerospace NON OFFICIAL CONTRACTOR If an exhibitor requires a service contracting firm other than the designated contractor to install dismantle or work on their booth notification must be provided to Arata by 31
87. ountry Email Address Contact Name Telephone Fax SUPERVISED LABOR Me RR SPACE FORUM 2015 fax 407 839 5929 www arataexpo com This form must be completed by all exhibitors wishing to use supervised labor for the installation and dismantle of their exhibits INBOUND SHIPPING INFORMATION Display will be shipped to Warehouse ___ Showsite_ _ Date Shipped Date to arrive Carrier Shipped from City State Total number of Crates ____ 5 ____ Cases 4 Other please specify Display Carpet Shipped with exhibit Rented from AEI Color Size Electrical Placement Electrical under carpet Drawing attached required Drawing with exhibit Special Electrical Instructions Set up instructions Attached Shipped with display Special tools hardware Special set up or dismantle instructions Graphics Shipped with display Shipped separately Carrier Date to arrive Special instructions for graphics OUTBOUND SHIPPING INFORMATION After dismantling return ship display to Carrier T3 Logistics Common Carrier Van Line O Air Freight L Next Day 2nd Day Deferred If your designated carrier fails to pick up or refuses to accept your shipment your freight will be shipped by one of the official show carriers It is the responsibility of the exhibitor to call your carrier of choice to schedule a pick up time and date Emergency contact at show site Contact ph
88. out proper lifting bars and hooks Multiple Shipments Shipments on a carrier that are intermingled or delivered in such a manner that additional labor is needed to sort through and separate the various shipments on a truck for delivery to a booth Alternate Delivery Location Shipments that are delivered by a carrier that requires all or partial delivery of the shipment to a different level in the same building or to other rooms in the same facility Carpet Only Shipments Shipments that consist of carpet and or carpet padding only require special handling because of additional labor and or equip ment to unload Improper Paperwork No Documentation Shipments that arrive from a small package carrier including among others Federal Express Airborne Express DHL and UPS without an individual Bill of Lading requiring additional time labor and equipment to process Shipments received without paperwork will be delivered without guarantee of piece count or condition Shipments that arrive without machine printed docu mentation showing the weight of the shipment Improper Weight Shipments that come in and are re weighed showing the documentation was incorrect with a lower weight than the actual weight These shipments get charged special handling plus a weight ticket charge t itions inc le FREIGHT ROUTING orlando fl 32811 phone 407 422 3636 SPACE FORUM 2015 fax 407 839 5929 www arataexpo com As stated in our Paymen
89. payment and mailing instructions indicated on each of these forms located in the Exhibitor Service Manual ORDERS AFTER THE DEADLINE If there is still time for forms to reach us by mail air courier fax or email you are welcome to make additions after the deadline date Note that these will be charged at the standard rate SHOW SITE ORDERS Simply order from Arata Expositions Inc staff at the Customer Service Center on the exhibition floor We will be fully staffed during all set up hours to accommodate any additional requests you may have Payment by cash check or credit card will be required at the Customer Service Center for all show site orders 50 t PAYMENT POLICY AGREEMENT orlando fl 32811 phone 407 422 3636 SPACE FORUM 2015 fax 407 839 5929 www arataexpo com Arata Expositions Inc recognizes that your participation in this event is a vital part of your marketing program and we want to do everything possible to make it profitable and rewarding As a valued customer we ask for your understanding and cooperation with regard to our payment policy Arata Expositions Inc requires settlement of ALL invoices prior to the close of the show by payment in full 100 including applicable tax is due at show site via cash company check credit card Visa MasterCard or American Express and or wire transfers Please contact our office for wire transfer information Please add 25 00 to your total for wire transfers Ex
90. pect to damage to property Workers Compensation Insurance including employee liability coverage in a minimum amount not less than 1 000 000 of individual and or aggregate coverage and naming Arata Expositions Inc AIAA and the Facility as additional Insured The exposition floor aisles loading docks service and storage areas will be under the control of the Official Service Contractor The Exhibitor Appointed Contractor must coordinate all his activities with Arata Expositions Inc and abide by all rules and regulations of the show The Exhibitor Appointed Contractor will share with the Official Contractor all reasonable costs related to his operation including overtime pay for stewards The exhibitor will be assessed a flat fee of 0 25 per square foot to cover all miscellaneous costs related to the restoration of exhibit space to is initial condition ARATA EXPOSITIONS INC WILL ONLY ACCEPT THIS FORM IF IT IS SIGNED BY AN AUTHORIZED EMPLOYEE OF THE EXHIBITING COMPANY NOTIFICATION FROM THE DISPLAY HOUSE WILL NOT BE ACCEPTED PLEASE MAIL OR FAX THIS FORM ALONG WITH YOUR CERTIFICATE OF INSURANCE TO ARATA EXPOSITIONS INC DO NOT SEND CERTIFICATES OF INSURANCE OR THIS FORM TO SHOW MANAGEMENT Company Name Booth Number Exhibitor Contact Please Print Exhibitor Authorized Signature Email Address Phone Number Type of work being performed Non Official Contractor Display House Contact Name Email Address Phone Number t itio
91. ple locations please complete separate order forms for each location booth meeting room etc A completed credit card authorization form is required with all orders even when paying by check cash or wire transfer Please ensure that the credit card information is complete and correct including the expiration date Be sure you return the appropriate forms to the appropriate vendors by the order deadline dates By submitting your order forms with full payment by the deadline dates you can save money by taking advantage of advance discount pricing Confirm your orders with each vendor Arata Expositions will send out a confirmation email for our services once your order is processed Confirm delivery and pick up dates and times with Arata and communicate them to your carrier Refer to the special handling page to review the definition of special handling charges You may want to share this information with your carrier Bring the tracking numbers from all of your shipments as well as contact information for your carrier Put together a trade show survival kit to include in your freight or carry with you including a small tool kit stapler staples scissors tape pens amp markers and a first aid kit SHOWSITE A Customer Service Center will be set up in the exhibition hall for your convenience If you have any questions or need any assistance during the course of the event you can contact all of the Official Vendors at the Customer Se
92. position ELECTRICAL EXHIBITION SERVICES 715 Hundley Way Placentia CA 92870 FACILITY Pasadena Center O20 F AX 620 JEE August 31 September 2 2015 EVENT 085037LA anaheim edlen com ELECTRICAL LABOR LIFT RATES amp RULES Please be advised that labor start times cannot be guaranteed If no time is provided work will be performed on a first come first serve basis A representative must come to Edlen s Labor Desk prior to each individual labor call to confirm that booth is ready for such labor If labor is dispatched at the requested time and no exhibitor supervisor is available a minimum 1 2 hour labor charge per electrician will apply A minimum labor charge of 1 hour will apply per man for installation Dismantle time will be calculated at 1 2 of the total installation time LABOR RATES Gg OC ___ _6___ dans 104 00 per hour Monday Friday 8 00am 4 30pm excluding holidays KEE ee 208 00 per hour Monday Friday 4 30pm 8 00am all day Saturday Sunday amp Holidays LIFT RATES Lift 227 00 per hour Lift charges will apply to for all overhead work such as light installation overhead power or data cable distribution overhead hanging signs etc Lift cost does not include operator Call for a quote LABOR REQUIRMENTS Please complete all the sections below If you require any additional electrical work in your booth please provide us with a production schedule with the dates
93. printed address Labels and shipping form Schedule return shipment Exhibitor AV Internet Rte Order Form 2015 PASADENA CONVENTION CENTER CONVENTION CENTER Fax 855 792 1428 Questions Call 626 395 0245 or email swargo psav com CUSTOMER INFORMATION Event Name Event Dates Booth Number company Drei address rem City State amp Zip Onsite Deliver Setup Someone MUST be present for delivery Ordered By Fax Delivery Date Phone Email Time frame circle 8am 10am 10am 12noon 1 3 3pm 5pm ALL PRICING IS PER DAY Qty Daily Rate No of Days Total LCD Monitors Includes Speakers Please Circle One 32 Flat Panel Video and Data Monitor 16 9 Floor Stand Tabletop 5 23500 40 Flat Panel Video and Data M onitor 16 9 ____________ FlorStmd Tabletop 5 360005 Cd 50 Flat Panel Video and Data Monitor 169 FloorStend Tabletop mo S Computer ONLY Monitors Speakers NOT included 19 LCD Flat Panel ComputerMontor i ______________ s moo Oo MAC USERS PSAV does not supply conversion video adaptor dongle PC Computers Accessories amp Printers Desktop Computer 17 LCD Monitor wired Mouse and wired Keyboard included 5 2390 gt Ges fr Keyboard and Mouse Wig E E Laserjet Black White Printer QS PON Mac RC Wet LCD Projectors repni Cmte Audio HESE ESCHER
94. re on Hanging Signs PLEASE NOTE Hanging points for signs may differ from actual ceiling heights and may depend on the weight of the sign This information must be requested of the general service contractor decorator BEFORE asking for approval by show management As a general rule AIAA allows the top of the hanging sign to be no more than 16 feet from the floor when being hung over an island or peninsula booth This is a general rule and varies depending on ceiling height and other factors Please get the appropriate approvals before designing your display and hanging signs Structural Integrity Displays should be designed constructed and erected in such a way that will withstand normal contact caused by neighboring exhibitors hall laborers or vibration caused by equipment such as forklifts and boom lifts Exhibit structures should also be able to tolerate wind effects that may occur in the exhibit hall when freight doors are open Refer to local building codes that regulate temporary structures Multi story Exhibits A Multi story Exhibit is a display where the structure is in excess of 12 feet and includes double and triple decker booths Some venues require prior approval of multi story exhibits by the facility and or applicable local government authorities because it is deemed to be a structure for building purposes A building permit based on an application and drawings prepared and submitted by a licensed architect or engineer may n
95. remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders FULL VIEW DISPLAY CASE Full View 18 d x 701 x 38h 595 00 773 50 5 Full View 18 d x 601 x 38 595 00 5773 50 e 4 Ful View 18 d x 481 x 38 595 00 773 50 HALF VIEW DISPLAY CASE Half View 18 d x 701 x 38 595 00 773 50 BS 5 Half View 18 d x 601 x 38 595 00 773 50 4 Half View 18 d 481 x 38 h 595 00 773 50 BE QUARTER VIEW DISPLAY CASE Quarter View 18 d x 701 x 38h 595 00 773 50 BS 5 Quarter View 18 d x 601 x 38 h 595 00 773 50 4 Quarter View 18 d x 481 x 595 00 773 50 CORNER DISPLAY CASE Qty Description Discount Price Standard Price Extended Price Te Comer 18d x 48 51x 38 h 595 00 maso E VERTICAL DISPLAY CASE Qty Description Standard Price Extended Price 7 Vertical 20 d x 20 x 79 h 625 00 812 50 Discount Deadline August 14 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard price applies to orders received after the deadline Items cancelled after move in
96. rictly enforced Any freight handled by AEI will be recorded on a freight receiving report and charged the rates reflected on this form Be prepared for the outbound shipment Know your destination and if you have a choice of carrier be sure to contact them in advance If you prefer to use the official show carriers service representatives will be available at the Arata Service Center to assist you If your designated carrier fails to pick up or refuses to accept your shipment by 1700 on 2 September 2015 your freight will be shipped by T 3 Logistics you will be charged accordingly for this service No liability will be assumed by Arata Expositions Inc as a result of such rerouting and handling Arata Expositions Inc cannot be responsible for classifying shipments After shipments are tendered to a common carrier for shipment Arata Expositions Inc cannot be responsible for delivery time or damage or loss to property MATERIAL HANDLING RATE SCHEDULE orlando fl 32811 phone 407 422 3636 SPACE FORUM 2015 fax 407 839 5929 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing RATES ARE BASED per CWT with a 200 pound minimum WAREHOUSE SHIPMENTS This rate includes receiving at Ara
97. rlando fl 32811 phone 407 422 3636 fax 407 839 5929 www arataexpo com CUSTOM FURNITURE SPACE FORUM page 3 of 4 All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CODE QTY ITEM DESCRIPTION COMMUNAL BAR CAF AND COCKTAIL TABLES EET G30DWS G30DWW G30CMS G30CMW G30CWS G30CWW Cocktail Table Maple Top w Grommet Holes Cocktail Table White Top gt J o r o L Rustique Barstool Gunmetal Shark Swivel Barstool White Plastic Zoey Swivel Barstool White Vinyl Cocktail Table White Top w Grommet Holes Zoey Swivel Barstool Black Vinyl ROLLRD ROLLGY ROLLWH ROLLBL B ale SN E SS ST SL C D d BS BS BAR TABLES V TK V TJ 30MHSB VTG Company Name PRICE 609 00 609 00 609 00 609 00 490 00 490 00 490 00 490 00 325 00 325 00 325 00 325 00 N N e e 5 5 5 5 ololololololololiol
98. rome 50 222 2 16 H C1W Sydney Cocktail Table White Brushed Steel AS 226 18 H C1Y Sydney Cocktail Table Black Brushed Steel 48 L 26 D 18 H E1D END TABLES TMBTBL Timber Table Wood 16 Round 17 NEMSAC Mosaic Tables Set of 3 12 L 14 D 16 H 16 5 L 15 D 18 H 205 216 D oo ETBL E Table Wood 2I 2752H AURA Aura Round Table White Metal 15 Round 22 H E1K E1Y EOLI Oliver End Table Walnut Finish 22 Round 22 H E1E Silverado End Table Glass Chrome 24 Round 22 H E1D Soho End Table Espresso Metal 1267 27 a E1K Inspiration End Table Glass Brushed Steel 24 L 28 D 22 H E1F Geo End Table Glass Black 26 L 26 D 20 H _ E CUBTBL E1C Geo End Table Glass Chrome 26 L 26 12 20 H CDYTB Candy Table White Black Top 18 L 18 D 18 H E1W Sydney End Table White Brushed Steel 2752322241 E1Y Sydney End Table Black Brushed Steel 27 L 231D 22H CUBTBL Edge LED Cube Table Plexi Top White Plastic 200r 20D 20H TABLES MERLIN BCC 10 CCcB SAMPLE CONFERENCE SETS CONFERENCE TABLES CG1 Manhattan Table Glass Black 42 Round 29 H 2 Geo Table Rectangular Glass Black 60 36 D 29 H 2 Geo Table Rectangular Glass Chrome 60 356 D 29 H OCT6W Nova Oval Table White Silver Powder Coated Legs 71 L 3 amp D 29 OCT W WD3 i CTOSGR B8 C5OBGR 10 CTT1OGR CE1 Geo
99. rpet Total Standard price applies to orders received after the deadline Items cancelled after move in begins will be charged at 100 of the published price Absolutely 9 Sales Tax credits will be issued after show closing Toal All Arata rental carpet is laid clean on the date of installation In the event that carpet becomes dirty during the set up of the show booth cleaning services must be ordered Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax CUSTOM PLUSH CARPET Create a unique and inviting booth environment with any of our enticing color selections available in plush booth carpet burgundy red KC gt silver cloud J new blue navy black charcoal emerald washington d c orlando fl 15928 tournament drive 4104 l b mcleod road gaithersburg md 20877 orlando fl 32811 p 301 921 0800 p 407 422 3636 f 301 990 1717 f 407 839 5929 arata expositions inc 4104 l b mcleod road PLUSH CARPET orlando fl 32811 phone 407 422 3636 SPACE FORUM 2015 fax 407 839 5929 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transf
100. rvice Center After emptying crates place empty labels on all sides of your crates and cases Remember to remove old empty labels Additionally empty labels are sometimes color coded so make sure you get the correct color and be sure your booth number is on each label Work Zone Customer acknowledges that the show site and surrounding areas are active work zones Exhibitors its agents employees and representatives are present at their own risk If you have any questions or concerns about your final invoice please be sure to contact the Arata Expositions Inc representative at the Customer Service Center before the close of the show Absolutely no credits will be issued after the show closes OUTBOUND MOVE OUT Keep in mind the return of empty containers varies depending on the size of the show so coordinate your outbound flight to accommodate this Arata Expositions does not provide security at the show site It is the Customer s responsi bility to stay with their property Arata Expositions is not responsible for loss or damage to property left in the Customer s booth at any time for any reason Make sure you have properly filled out an Arata Expositions Inc Bill of Lading one for each destination you are shipping to and that you have turned all of your shipping paperwork into the Arata Customer Service Center before you leave the exhibit hall Please be sure to have your freight carrier of choice scheduled to pick up your exhibit
101. s Inc hereafter referred to as warehouse or show site for which AEI is the Official General Contractor for the event or e When an order for any rental equipment and or labor is placed by the exhibitor with 2 AEPS RESPONSIBLITIES The responsibility of AEI with respect to the goods stored hereunder shall be limited to the exercise of ordinary care and diligence by its officers and employees in receiving handling keeping and delivering the same For purposes of this contract means their employees officers directors agents assigns affiliated companies and related entities including but not limited to any subcontractors may appoint shall not be liable for loss or damage by natural elements fire heat frost damp dust moths rust leakage deterioration acts of God vandalism theft civil disturbance power failure acts of terrorism or war labor disputes lockouts or work stoppages of any kind nor for other causes beyond AEI s reasonable control LIABILITY Itis understood that and its subcontractors are not insurers The exhibitor is responsible for obtaining the proper insurance to cover their property AEI does not provide for full liability should loss or damage occur AEF s liability shall be limited to the physical loss or damage to the specific article which is lost or damaged In any case the liability of AEI is limited to 30 per pound per article with a maximum of 50 00
102. se or show site 2 If you ship by way of your own truck or car it is important to have a delivery ticket prepared indicating the piece count and weight You are invoiced for material handling based on weight If no information is available the weight is estimated by the unloading crew 3 Consolidate as many pieces as possible into one shipment to avoid being billed for several minimum shipments To reduce material handling costs Material Handling ship all of your exhibit materials in ONE shipment Remember there is a 200 pound minimum charge per shipment See the example below 4 Please be sure to obtain and complete an Bill of Lading Bills of Lading will be made available at the service center on the final show day Please be sure to return your completed Bill of Lading and any additional outbound information before you leave the show floor 5 Should you choose to use a carrier other than the official show carrier please be certain to contact them with necessary pick up information AEI is not responsible for contacting outside carriers for pick ups 6 BE SURE YOUR MATERIALS ARE INSURED from the time they leave your firm until they are returned after the show It is suggested that exhibitors arrange all risk coverage This can be done by adding exposition floaters to existing policies Contact your insurance representative BE SURE YOUR LIABILITY AND PROPERTY INSURANCE IS IN EFFECT DURING TRANSIT STORAGE AND WHILE AT
103. splay Time will commence upon assignment of men in accordance with exhibitor s instructions Representative should check with labor dispatcher s desk to obtain and return men ordered If exhibitor fails to pick up worker s at time ordered a one hour per worker no show charge will be applied 5 Name Telephone Number Starting time can be guaranteed only at the start of the working day You will be charged a one hour DISMANTLING OF DISPLAY minimum labor fee per person if labor is not cancelled 24 hours prior to the requested start time TOTAL ESTIMATED DATE TIME NO OF PEOPLE APPROX HOURS TOTAL HOURS HOURLY RATE COST Supervision 30 35 00 Total Estimated Labor Costs Request you to proceed at earliest hour to dismantle our display without our supervision charge for this service is 30 of your total bill 35 00 minimum IN ORDER TO COMPLETE THE WORK WITHOUT YOUR REPRESENTATIVE PRESENT YOU MUST COMPLETE THE AEI SUPERVISED LABOR FORM Request you to await our representative before dismantling our display Time will commence upon assignment of men in accordance with exhibitor s instructions Representative should check with labor dispatcher s desk to obtain and return men ordered If exhibitor fails to pick up worker s at time ordered a one hour per worker no show charge will be applied 5 Name Telephone Number Company Name Booth Number Street Address City State Zip Code C
104. t Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing Please return this form by 21 August 2015 vie Mere RJ O warehouse _ site Origin of Shipment Booth Number Shipping Date ______________________ Carrier Approximate Number of Containers Approximate Arrival Date Weight of Largest Container Total Weight of Shipment e Toenable our tracing delayed shipments please mail duplicate bill of lading to Arata Expositions Inc 4104 L B McLeod Road Orlando FL 32811 phone 407 422 3636 e COLLECT SHIPMENTS WILL NOT BE RECEIVED INSTRUCTIONS FOR OUTGOING SHIPMENTS AT CLOSE OF SHOW Ship to Company Name Street Address City State Zip Carrier PREPAID Collect Approximate Number of Containers Approximate Weight of Shipment Description FOR SPLIT SHIPMENTS USE SPACE BELOW Ship to Company Name Street Address City State Zip Carrier PREPAID Collect Total Number of Containers Total Weight of Shipment Description Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax With respect to the property referred to above you are hereby authorized to pick up deliver store and ship and or act as shipper s agent in the handling of said
105. ta Expositions Inc WAREHOUSE 30 days of storage prior to show delivery to the booth storage of empty containers return of outbound shipments to loading dock and reloading onto your carrier Uncrated or pad wrapped shipments will not be received at the warehouse All shipments must be accompanied by certified weight tickets Rates are based on straight time move in and move out All weights are rounded off to the next cwt and computed on a round trip per shipment basis Crated Shipment 93 50 per CWT Special Handing Shipment 117 00 per CWT SITE SHIPMENTS This rate includes receiving at the EXHIBIT HALL on scheduled move in dates delivery to the booth storage of empty containers return of outbound shipments to loading dock and reloading onto your carrier All shipments must be accompanied by certified weight tickets Rates are based on straight time move in and move out All weights are rounded off to the next cwt and computed on round trip per shipment basis Crated Shipment 97 00 per CWT Special Handling Shipment 120 50 per CWT Uncrated pad wrapped Shipment 144 00 per CWT OVERTIME is before 8 00am and after 4 30pm Monday Friday and all day Saturday Sunday and holidays You will be charged a overtime surcharge in addition to the rates above for each occurrence of the following eYour shipment is received at our warehouse or show site on overtime eYour shipment is moved into the convention facility on overtime due to sc
106. ta are paid at an excellent wage scale denot ing a professional status and we feel that tipping is not necessary This applies to all Arata employees 4104 Lbimoleod road MECHANICAL LIFTS lando fl 32811 phone 407 422 3636 SPACE FORUM 2015 fax 407 839 5929 www arataexpo com OPERATION OF ALL MECHANICAL LIFTS ALL MECHANICAL EQUIPMENT ON THE TRADE SHOW FLOOR AND DOCK AREAS MUST BE UNDER THE CARE CUSTODY AND CONTROL OF ARATA EXPOSITIONS INC THIS INCLUDES FORKLIFTS PALLET JACKS GENIE LIFTS ETC AS WELL AS ANY OTHER MECHANICAL EQUIPMENT e The operation or use of all motorized or mechanical lifting equipment for installation of booth structures or signs is not permitted by exhibitors or their designated contractors e operation or use of all motorized or mechanical material handling equipment is not permitted by exhibitors or their designated contractors This includes genie lifts mechanical scooters and carts e Arata Expositions equipment is for use by Arata employees only Please do not take it for your use ALL LIFTS SCOOTERS PALLET JACKS DOLLIES AND MANPOWER MUST BE SUPPLIED BY ARATA EXPOSITIONS INC Customer acknowledges that the show site and surrounding areas are active work zones Customer its agents employees and representatives are present at their own risk Thank you for your cooperation arata expositions inc 4104 b mcleod road DISPLAY LABOR orlando fl 32811 phone 407 422
107. te of installation In the event that carpet becomes dirty during the set up of the show booth cleaning services must be ordered Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax STANDARD BOOTH FURNISHINGS Choose from a full line of attractive versatile booth furnishings to create just the right atmosphere for meeting with your prospects meh P Eh SHOWN Deluxe Arm Chair H o Zu Deluxe Counter Stool e Draped Table 42 h x 2 x 8 e Draped Table 30 h x 2 x 4 Chrome Tripod Easel Wastebasket washington d c orlando fl 15928 tournament drive 4104 1 6 mcleod road gaithersburg md 20877 orlando fl 32811 p 301 921 0800 p 407 422 3636 f 301 990 1717 f 407 839 5929 t itions inc le FURNITURE orlando fl 32811 phone 407 422 3636 FORUM 201 fax 407 839 5929 5 e ORU 015 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CHAIRS Standard Price Extended Price Ami Ss fomes AC
108. ter show closing Standing on rental furniture is prohibited Arata Expositions Inc cannot be responsible for injuries or falls caused by improper use All materials are on a rental basis and remain the property of Arata Expositions Inc The exhibiting company is responsible for these items and for their condition at close of show Company Name Street Address Custom Future Tota Add 30 after snare SC Number City State Email Address Zip Code Country Contact Name Telephone Fax t itions inc RENTAL BOOTHS orlando fl 32811 phone 407 422 3636 SPACE FORUM 2015 page 1 of 4 fax 407 839 5929 www arataexpo com 10 x 10 Standard Carpet Installation and Dismantling Labor Daily Cleaning 2 Shelves PASH AS 22000 Actual Panel Sizes Q 3 38 125 x 92 875 2 18 5 x 92 875 2 38 125 x 38 875 Header 1 116 875 x 11 875 Please DO NOT place any text 12 from all finished edges for panel insertion Files must be setup with 12 Bleed 10 x 10 Standard Carpet Installation and Dismantling Labor Daily Cleaning 1 Credenzas 2 Pedestals PACKAGE Sanem Actual Panel Sizes 3 38 125 x 92 875 2 18 5 x 92 875 2 38 125 x 38 875 10 18 5 x 38 875 2 20 x 27 5 doors 1 38 125 x 9 25 Header 1 77 625 x 11 875 2 38 125 x 11 875 2 26 625 x 11 875 See GTS Discou
109. turn it with this order form 24 HOUR SERVICES Electricity will be turned on within 30 minutes of show opening and off within 30 minutes of show closing show days only If you require power at any other time order 24 hour power at double the outlet rate LIGHTING Overhead lights are installed on time and material basis In the event 1000 watt overhead quartz lights cannot be mounted to existing catwalks in the convention hall lift charges will apply Call for quote Pole lights are installed at rear or side rail of in line booths Time and material applies to all other locations Form 120 0314LA ELECTRICAL OUTLETS Approximately 120V 208V A C 60 Cycle Prices are for entire event QTY QTY ADVANCE REGULAR TOTAL Show 24hrs day PAYMENT PAYMENT COST 120 VOLT Hours Only Double rate PRICE PRICE 500 WATTS 5 AMPS 84 00 125 00 1000 WATTS 10 AMPS 149 00 224 00 1500 WATTS 15 AMPS 175 00 263 00 2000 WATTS 20 AMPS 202 00 303 00 MISC REQUIREMENTS LIGHTS Cost of Arm 4 Pole lights include power and 1 hour labor to install and remove 1000 WATT OVERHEAD LIGHT 247 00 372 00 8 POLE LIGHT WITH 1 FIXTURE 115 00 174 00 8 POLE LIGHT WITH 2 FIXTURES 153 00 230 00 MATERIAL RENTAL Exhibitor must pick up items at electrical service center on show site 15 EXTENSION CORD 23 00 POWER STRIP 23 00 ELECTRICAL LABOR ST Mon Fri 8am 4 30pm excluding holidays 79 00 OT Mon Fri 4 30pm 8am Sat Sun amp holidays 1
110. ur Official General Contractor for the upcoming Space Forum 2015 which is scheduled for 31 August 2 September 2015 at the Pasadena Convention Center in Pasadena California Please take time to carefully review the information and order forms that follow We encourage you to ORDER IN ADVANCE those items and services you require This will greatly assist us in assuring you a smooth well coordinated installation show run and dismantling ALL PAYMENTS FOR SERVICES AND OR RENTAL ITEMS INCLUDING MATERIAL HAN DLING CHARGES PROVIDED BY ARATA EXPOSITIONS INC MUST BE GUARANTEED BY CREDIT CARD EACH EXHIBITOR MAY OBTAIN A COPY OF THEIR CURRENT IN VOICE FROM THE SERVICE DESK THIS INVOICE IS PAYABLE PRIOR TO THE CLOSING NY CHECK OR WIRE TRANSFER PLEASE DO NOT FORGET TO INCLUDE THE 9 SALES TAX TO THE TOTAL We are looking forward to assisting you with the upcoming Space Forum 2015 If you find that you need additional information at any point please do not hesitate to contact us oincerely Arata Expositions Inc Enclosures t itions inc ler SHOW FACTS orlando fl 32811 phone 407 422 3636 SPACE FORUM 2015 fax 407 839 5929 www arataexpo com Space Forum 2015 31 August 2 September 2015 Pasadena Convention Center Pasadena California SHOW SCHEDULE SET UP TIMES 30 August 0800 1700 31 August 0700 0900 SHOW HOURS 31 August 0930 1200 1330 1700 1900 2000 reception Tuesday 1 September 0930 11

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