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Exhibitor Service Manual - Greater Johnstown

1. 100 TOTALDUE o Payment authorization is required with all orders e Signature denotes acceptance of Terms amp Conditions All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual EXHIBIT COMPAY NAME BOOTH EXHIBITOR ADDRESS lt O lt N LLJ O lt O z lt E 2 LLJ oO LL CITY STATE ZIP EMAIL PHONE EXT FAX EXHIBITOR SIGNATURE PRINT NAME 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com S T ETS O N SHOWCASE FOR o CONVENTION SERVICES MAY 27 29 2015 SUSTAINABLY PRODUCED EXPOSITIONS OUTBOUND SHIPPING INFORMATION Stetson is committed to providing you with the best possible service and equipment Please fill out below to have labels and a Bill of Lading pre filled out for you An on site representative must confirm piece count and sign off on the Bill of Lading during move out OUTBOUND SHIPPING INFORMATION EXHIBIT COMPANY NAME BOOTH SHIP To BiLL TO METHOD OF SHIPPING COMMON CARRIER LIVANLINE U AIRFREIGHT LL SHOW CARRIER ADCOM WORLDWIDE CARRIER NAME CARRIER PHONE NEXT DAY 2ND DAY DEFERRED PREPAID COLLECT OUTBOUND SHIPPING MATERIALS 50 00 Each SHRINK WRAP L BANDING PALLET ESTIMATED OF OUTBOUND PIECES DESCRIPTION OF ITEMS ESTIMATED TOTAL WEIGHT NUMBER OF LABELS TO BE MADE Stetson will make arrangements for all shipments via our
2. it is possible that there will be a lapse of time between the completion of packing and the actual pickup of freight from the booth for loading onto a carrier It is understood that during such times the shipment s will be left in the booth unattended Therefore it is agreed that Stetson and its subcontractors are not liable for the loss of disappearance of or damage to Exhibitor s freight after the same has been delivered to Exhibitor s booth nor are Stetson and its subcontractors liable for Exhibitor s freight before it is picked up form the Exhibitor s booth for loading after the show Consequently all bills of lading covering outgoing shipment s submitted to Stetson or its subcontractors by Exhibitor will be checked at the time of pickup from the booth and corrected where discrepancies exist Stetson and its subcontractors shall not be liable for any damage incurred during the handling of equipment requiring special devices to properly load place or reload unless 14 days advance notice has been given to Stetson in time to obtain the proper equipment Stetson and its subcontractors shall not be liable for any loss delay or damage due to events beyond their reasonable control which cannot be avoided by the exercise of due care and prudence including but without limitation to strikes labor disputes lockouts or work stoppages of any kind fire theft windstorm water vandalism acts of God mysterious failure of power or utilities and othe
3. O EXHIBIT COMPAY NAME BOOTH O EXHIBITOR ADDRESS CITY STATE ZIP EMAIL Y PHONE EXT FAX O EXHIBITOR SIGNATURE PRINT NAME LI 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com S T E TS O N SHOWCASE FOR o gt CONVENTION SERVICES MAY 27 29 2015 SUSTAINABLY PRODUCED EXPOSITIONS OPTION 1 SUPERVISED BY STETSON CONVENTION SERVICES AND SEE NEXT PAGE e For your convenience Stetson s skilled personnel will unpack and install your company s display prior to the Exhibitor s arrival After the show closing Stetson will supervise the dismantling and packing and assist with shipping arrangements 30 of the total labor bill will be added for this service 45 00 minimum per installation and or dismantle will apply Information on the following page must be completed if your display is to be received set and shipped out appropriately Please include detailed instructions and or shipping instructions OPTION 2 SUPERVISED BY EXHIBITOR REPRESENTATIVE e Exhibitor Representative must check in to pick up workers at Stetson Service Desk at the beginning and end of labor usage e Starting time can be guaranteed only when labor is requested at 8 00 am or at official set up time For all other start times check in at the Stetson Service Desk one half hour before requested time of labor e If Exhibitor fails to pick up workers at time ordered a one 1 hour per worker no sho
4. non refundable Substitution of personnel is permitted Please provide substitute information prior to April 24 2015 Substitutions after April 24 2015 will be performed on site at registration PAGE REFUND POLICY Event Date MAY 27 29 2015 SHOWCASE FOR COMMERCE Electrical Service Order Form Dave Alvares Electric 85 Penrod Street Johnstown PA 15902 Phone 814 266 1320 This Electrical Order Form must be Faxed Directly to Dave Alvares Electric at 814 266 1320 Deadline date May 20 2015 One 5 Amp 500 Watts outlet will be supplied free to each exhibitor Exhibitor Name Address City State Zip Ordered by Phone Fax Email Description Quantity Unit Cost Total 120 volts 20 Amps 2000 watts 80 00 208 Volts Single Phase 20 Amps Call for price Call 30 Amps Call for price Call 60 Amps Call for price Call 208 Volts Three Phase 20 Amps Call for price Call 30 Amps Call for price Call 60 Amps Call for price Call Total Special instructions Outlets will be located at the rear of the booth unless a scaled floor plan is submitted with the order Outdoor Displays electricity is at the exhibitor s expense please call and make arrangements Form of Payment Cash Check Make check payable to Dave Alvares Electric PAGE ELECTRICAL SERVICE ORDER id y Y O TETSON EA E CONVENTION SERVICES Yd 2015 a SUSTAINABLY PRODUCED EXPOSITIONS ee y I Gaining St
5. 15 days post show close CARDHOLDER NAME PRINT CARDHOLDER BILLING ADDRESS CITY STATE ZIP EMAIL ADDRESS FOR INVOICE gt CARDHOLDER SIGNATURE LJ Please check here if you are tax exempt and please include a copy of your exemption certificate Stetson Federal Tax ID Number 25 1779096 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com Z O lt N oO O I gt lt Z LLJ S T ETS O N SHOWCASE FOR o CONVENTION SERVICES MAY 27 29 2015 SUSTAINABLY PRODUCED EXPOSITIONS OFFICIAL SERVICE CONTRACTORS EXHIBITOR APPOINTED CONTRACTORS OFFICIAL SERVICE CONTRACTORS Show Management acting on behalf of all Exhibitors and in the best interest of the exposition has appointed Stetson to perform and provide necessary services and equipment Stetson is appointed to e Assure the orderly and efficient installation and removal of the overall exposition o Ensure the distribution of labor to all Exhibitors according to need e Provide sufficient labor to satisfy the requirements of Exhibitors and for the exposition itself e See that the proper type and limits of insurance are in force e Avoid any conflict with labor and or exhibit hall regulations and requirements EXHIBITOR APPOINTED CONTRACTORS Exhibitors may employ the service of independent contractors to install and dismantle their display providing the Exhibitor and the installation and dismantling contr
6. HIGHLY SUGGEST SENDING COPIES TO STETSON Attached e InCrate REPRESENTATIVE EVEN IF SENT WITH EXHIBIT CARPET Sent with Exhibit Shipped Separately Ordered from Stetson ELECTRICAL PLACEMENT Attached Sent with Exhibit Placed under Carpet e COMMENTS GRAPHICS Sent with Exhibit Shipped Separately o COMMENTS SPECIAL TOOLS OR HARDWARE REQUIRED Stetson will not be responsible for product or literature that is not properly packed and labeled by exhibit personnel Additional charges may be incurred when set up plans or photos are not included and a reset is necessary OUTBOUND SHIPPING INFORMATION SHIP TO BiLL TO METHOD OF SHIPPING COMMON CARRIER LI VAN LINE LJ AIR FREIGHT L SHOW CARRIER ADCOM CARRIER NAME NEXT DAY 2ND DAY DEFERRED GROUND PREPAID COLLECT EXHIBIT COMPAY NAME BOOTH EXHIBITOR ADDRESS N Z O O gt oO VY Z a O 00 lt CITY STATE ZIP EMAIL PHONE EXT FAX EXHIBITOR SIGNATURE PRINT NAME 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com S T ETS O N SHOWCASE FOR o CONVENTION SERVICES MAY 27 29 2015 SUSTAINABLY PRODUCED EXPOSITIONS IMPORTANT INFORMATION AND RATES A forklift may be required during assembly of displays and uncrating positioning and re skidding of equipment and or machinery DISCOUNT STANDARD FORKLIFT LABOR RATES PER CREW FORKLIFT WITH OPERATOR PRICE PRICE STRAIGHT TIME Weekdays 8 00
7. O The Exhibitor Appointed Contractor must agree to abide by all rules and regulations of the show including all labor rules and regulations O The Exhibitor Appointed Contractor must have all business licenses permits and Workers Compensation insurance required by state and city governments and the convention facility management prior to commencing work and shall provide Show Management with evidence of compliance O The Exhibitor Appointed Contractor will share with Stetson all reasonable costs related to its operation including overtime pay for stewards restoration of exhibit space to its initial condition etc The Exhibitor Appointed Contractor must furnish Show Management and Stetson with the names of all onsite employees who will be working on the exposition floor and see that they have and wear at all times necessary identification badges as determined by Show Management The Exhibitor Appointed Contractor shall be prepared to show evidence that it has a valid authorization from the Exhibitor for services The Exhibitor Appointed Contractor may not solicit business on the floor The Exhibitor Appointed Contractor must confine its operations to the client s exhibit area No service desks storage areas or other work facilities will be located anywhere in the building Show aisles and public space are not a part of the Exhibitor s booth space O The Exhibitor Appointed Contractor shall provide if requested evidence to Stetson t
8. PRICE STANDARD PRICE Select any of following accessories for an additional 25 each SHELF LOCK DRILLED HOLE 300 00 390 00 COUNTER 1 METER CURVED X 1 2 M x 42 H Select any of following accessories for an additional 25 each SHELF LOCK DRILLED HOLE 350 00 9455 00 COUNTER 2 METER X 1 2 M x 42 H Select any of following accessories for an additional 25 each SHELF LOCK DRILLED HOLE 450 00 585 00 COUNTER 2 METER CURVED X 1 2 M x 42 H Select any of following accessories for an additional 25 each 500 00 650 00 SHELF LOCK DRILLED HOLE LIGHTED GLASS FULL DISPLAY CASE 48 L x 18 W x 38 H 2 Shelves 375 00 487 50 2M OPEN SHELVING UNIT 48 L x 18 W x 38 H 350 00 455 00 DISPLAY 1 CURVED FABRIC TABLE TOP DISPLAY FVLT WTT v01 C STETSON 62 W x 45 5 H 990 00 1 287 00 Comes with Pop Up Structure and Case DISPLAY 2 FLAT FABRIC POP UP HoP 4x3FG 5 With End Caps 9 W x 7 H 1 150 00 1 495 00 Comes with Pop Up Structure and Case DISPLAY 3 CURVED FABRIC POP UP nor ax3FG c With End Caps 9 Wx 7H 1 150 00 1 495 00 Comes with Pop Up Structure and Case Please call Stetson Exhibitor Services for a custom display suited to your needs See furniture accessory AV and signage order forms for additional items to enhance your custom displa
9. Serpentine Shaped Conference Wall Divider 9 500 00 12 350 00 Comes with full structure amp case This structure is not a rental and will be owned by exhibitor E DISPLAY 9 10 CUSTOM Header Back Wall Podium Bamboo counter 2 Halogen lights 7 500 00 9 750 00 DISPLAY 10 20 CUSTOM Header Back Wall 2 Podium Bamboo counter 4 Halogen lights 9 500 00 12 350 00 SE e Each Hard Wall Display Includes Installation Labor Dismantle Labor Signage Full Back Drop e Design costs additional if needed see signage order form Please call for pricing on additional sizes available o See furniture accessory AV and signage order forms for additional items to enhance your custom display e No refunds will be granted to any items cancelled after Discount Deadline as most orders have been placed and processed e Payment authorization is required with all orders Payment received after discount deadline will be charged at the standard rate e Signature denotes acceptance of Terms amp Conditions All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual TOTAL OF ALL ITEMS ORDERED 6 SALES TAX EXHIBIT COMPAY NAME BOOTH EXHIBITOR ADDRESS ar O LL or LLJ O ar O lt a O CITY STATE ZIP EMAIL PHONE EXT FAX EXHIBITOR SIGNATURE PRINT NAME 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com SHOWCASE FOR COM
10. by install date to confirm FLORAL delivery of items to your booth DISCOUNT PRICES To qualify orders must be received with DISPLAY S payment on or before Discount Deadline date Orders cancelled after this date will receive a 50 refund SIGNAGE REFUNDS None will be processed until show has closed LABOR EST THIRD PARTY BILLING Each exhibiting firm is responsible for all charges incurred on its behalf See Third Party Billing Request FORKLIFT EST S form R e ADJUSTMENTS CANCELLATIONS No adjustments or credits to GGING EsT invoices will be given after the close of event for items or services FREIGHT HANDLING EST ordered but not received BANK TRANSFER Call to set up e ORDER CONFIRMATION INVOICES Email will be sent GRAND TOTAL DUE e ESTIMATE Final charges will be processed once items are accepted and can be actualized METHOD OF PAYMENT We will use this authorization to charge your credit card account for your advance order and any additional orders incurred as a result of show site orders placed by your representative or freight received and handled by Stetson You may choose to pay by credit card check or wire transfer however we require a credit card on file to confirm your order LJ MasterCard LI Visa LJ American Express LJ Discover LJ Credit Card LJ Check Must still fill out Credit Card information to confirm order Credit card will be run if check not received by discount deadline and
11. damage to any of the Exhibitor s freight or equipment that the Exhibitor will not withhold payment in any amount due to Stetson for freight handling services or any other services provided by Stetson or its subcontractors as an offset against the amount of the alleged loss of damage Instead the Exhibitor agrees to pay Stetson prior to the close of the show for all such charges and further agrees that any claim the Exhibitor may have against Stetson or its subcontractors shall be pursued independently by the Exhibitor as completely separate Customer and or the consignor warrants that all shipments shall comply with all applicable hazardous materials rules and regulations for the applicable mode of transport and all other health safety and security regulations All shipments shall be properly packaged marked and labeled and clearly identified No dangerous goods shall be tendered to Freight Forwarder for transportation handling or storage without prior written agreement of Freight Forwarder Customer and or consignor shall indemnify and hold harmless Freight Forwarder and all service providers from any liability loss damage fine or suit arising from breach of the warranties set forth herein The placing of an order for the services of tradesmen and women and the use of equipment by an Exhibitor or any agent of the Exhibitor shall be construed as an offer subject to acceptance and approval of Stetson in its sole discretion Upon Stetson s written ac
12. done by riders to existing policies Contact your insurance representative Be sure your liability insurance is in effect during transit and return of your freight during storage and at show site Stetson and its subcontractors shall not be liable to any extent whatsoever for indirect special incidental or consequential damages including but not limited to delay any actual potential or assumed loss of profits or revenues loss of use of equipment or products or any collateral costs that may result from any loss injury or damage to Exhibitor s materials or exhibitor personnel which may make it impossible or impractical to exhibit the Exhibitor s materials Claims for loss or damage must be submitted to Stetson immediately at show site and in any case not later than thirty 30 business days after the conclusion of the event Any and all claims reported after thirty 30 days will be rejected No suit or action shall be brought against Stetson or its subcontractors more than one year after the cause of action accrues The Exhibitor agrees in connection with the receipt handling temporary storage and reloading of its freight that Stetson and its subcontractors will provide these services as Exhibitor s agent and not as bailee or shipper If any employee of Stetson or its subcontractors shall sign a delivery receipt bill of lading or other document the parties agree that Stetson or its subcontractor will do so as the Exhibitor s agent and t
13. ft 0 55 sq ft of Event Days Total PORTER SERVICE DISCOUNT PRICE STANDARD PRICE Daily emptying of wastebaskets through show period as needed PER DAY PER DAY Exhibit Area 399 sq ft and below 50 00 65 00 Exhibit Area 400 sq ft to 799 sq ft 60 00 75 00 Exhibit Area 800 sq ft and Above 70 00 90 00 Booth size x sq ft X Ex 20 x 20 400 sq ft Price Per Day of Event Days Total e Companies who leave garbage in aisles or have excessive giveaway boxes will be mandated daily cleaning e Labor charges will apply for removal of visqueen on carpets not installed by or rented from Stetson e Norefunds will be granted to any items cancelled after the Discount Deadline e Payment authorization is required with all orders Payment received after discount deadline will be charged at the standard rate e Signature denotes acceptance of Terms amp Conditions All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual TOTAL OF ALL ITEMS ORDERED 6 SALES TAX EXHIBIT COMPAY NAME BOOTH EXHIBITOR ADDRESS CITY STATE ZIP EMAIL PHONE EXT FAX EXHIBITOR SIGNATURE PRINT NAME gt ma O LL ac LLI O ma O O lt lt lt LLJ mao O I O O a 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com SHOWCASE FOR COMMERCE S T ETS O N DISCOUNT DEADLINE CONVENTION SERVICES FRIDAY MAY 15 SUSTAINABLY PRODUCED EXPOSIT
14. not limited to reasonable attorneys fees and investigation costs for bodily injury including any injury to Stetson employees and or property damage arising out of work performed by labor provided by Stetson but supervised by Exhibitor Further the Exhibitor s indemnification of Stetson includes any and all violations of Federal State County or Local ordinances Show Regulations and or Rules as published and or set forth by Facility or Show Management and or directing labor provided by Stetson to work in a manner that violates any of the above rules regulations and or ordinances 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com 12 PAYMENT TERMS amp CONDITIONS SHOWCASE FOR COMMERCE STETSON EVENT DATES CONVENTION SERVICES May 27 29 2015 SUSTAINABLY PRODUCED EXPOSITIONS FREIGHT HANDLING TERMS amp CONDITIONS 10 11 12 13 14 15 Stetson and its subcontractors shall not be liable for damage loss or delay to uncrated freight freight improperly packed glass breakage or concealed damage Crates and packaging should be made of a design to adequately protect contents for handling by forklift and similar means Relative to inbound shipment s there may be a lapse of time between the delivery of shipment s to the booth by Stetson or its subcontractors and the arrival of the Exhibitor s representative at the booth Similarly relative to outgoing shipment s
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16. 14 536 5156 ELECTRICAL EQUIPMENT Only alternating current AC is available One outlet of 500 watts 120 volts 60 cycle will be supplied free to each exhibitor 240 single phase and 240 volts 3 phase 60 cycle is available at the exhibitor s expense Equipment drawing more than six 6 amps requires a dedicated line at the exhibitor s expense please check your equipment Exhibitors must contract for additional current at their own expense with Dave Alvares Elec tric the show s official electrician Outdoor Displays electricity is at the exhibitor s expense Please com plete the Electrical Service Order Form on Page 18 Contact Dave Alvares at 814 266 1320 with any ques tions PHONE EQUIPMENT Phones lines are not provided with the booth space If you require a phone line separate arrangements must be made with Verizon For more information please contact the Verizon business office at 800 483 6000 INTERNET SERVICE Free WiFi Internet service will be provided compliments of the Cambria County Commissioners PAGE EXHIBITOR GUILDLINES Event Date MAY 27 29 2015 SHOWCASE FOR COMMERCE CHARACTER OF EXHIBITORS The Management reserves the right to decline or prohibit any exhibit exhibitor or proposed exhibit which in its opinion is not suitable for the exhibition The reservation concerns persons things conduct printed matter souvenirs catalogs and all other things which affect the character of the exhibition Ex
17. BOOTH SPACE 140 00 185 00 BLUE BLACK 10 x 20 BOOTH SPACE 280 00 350 00 GRAY 10 x 30 BOOTH SPACE S420 00 S525 00 GREEN RED 10 x 40 BOOTH SPACE 560 00 700 00 WILLOW a CUSTOM CUT LAY CARPET ISLAND PENINSULA BOOTHS 100 square feet minimum per square foot INCLUDES SEAMING amp SPECIAL CUTTING Select ALL ISLAND BOOTHS WILL NEED TO ORDER TO AVOID GAPS DISCOUNT PRICE STANDARD PRICE TOTAL Color 2 75 psf 3 58 psf Ab BOOTH SIZE X One PLUSH CARPET 28 oz 100 square feet minimum per square foot BLUE PLUSH CARPET ORDERS MUST BE RECEIVED 30 DAYS PRIOR TOTAL A BLACK TO MOVE IN TO GUARANTEE AVAILABILITY NO REFUNDS DISCOUNT PRICE STANDARD PRICE GRAY S3 25 psf S4 23 psf O G BOOTH SIZE X REEN RED a PADDING AND VISQUEEN PROTECTION DISCOUNT PRICE STANDARD PRICE TOTAL 100 square feet minimum 100 recyclable CARPET PADDING PER SQ FT 1 1 f 1 4 f BOOTH SIZE X E 51 10 ps 1 43 ps VISQUEEN PROTECTION PER SQ FT BOOTH SIZE X m 0 60 psf 0 78 psf e If no carpet color is selected show color will be selected by Stetson e Exhibitor provided flooring is subject to forced installation labor and carpet tape for safety regulations e All carpets cut for electrical installations will be subject to a 40 fee per cut o Items cancelled after Discount Price Deadline will receive a 50 refund No refunds will be granted to any items cancelled at Show Site o Payment authorizatio
18. Booth Cancellations No Shows All cancellations by exhibitors must be submitted by March 31 2015 A 200 deposit for each booth space is non refundable regardless of date of notice of cancel lation Persons whose cancellations are not received before March 31 2015 shall forfeit all payments made and be obligated in full for the total exhibit fee If the exhibition is cancelled for any reason beyond the control of Showcase for Commerce each exhibitors payment will be refunded on a pro rated basis after all related exhibition expenses in curred to that date have been met thereby canceling the rental charge and lease of space The ex hibitor agrees that this pro rated refund shall release the exhibitor from his or her obligations under its contract with the Showcase for Commerce and shall release the Chamber of Commerce and Johnstown Area Regional Industries from any liability to the exhibitor Attendee Cancellations No Shows Persons whose cancellations are not received by May 14 2015 shall forfeit all payments made and be obligated in full for the total attendee fee An administrative fee will be charged regardless of the cancellation date Fees are as follows Attendee Package 25 administrative fee John P Murtha Breakfast 5 administrative fee Government Procurement Expo 5 administrative fee Program Executive Officer Briefing 5 administrative fee Government Procurement Workshop 5 administrative fee Public Exhibition
19. DERED BEFORE IVIAY 2 Folding Chairs 235 00 Wastebasket IF ORDERED AFTER May 15 YES AM REQUESTING TABLE TOP PACKAGE PRICE THE FOLLOWING ONLY FoR TABLE TOP EXHIBITORS Check Here IF ORDERED BEFORE MAY 8 2 Folding Chairs ONLY 70 00 IF ORDERED AFTER MAY 8 TOTAL OF ALL ITEMS ORDERED 6 SALES TAX EXHIBIT COMPAY NAME BOOTH EXHIBITOR ADDRESS CITY STATE ZIP EMAIL PHONE EXT FAX EXHIBITOR SIGNATURE PRINT NAME 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com gt as O x aa A as O aa z lt T gt AQ STETSON CONVENTION SERVICES SUSTAINABLY PRODUCED EXPOSITIONS SKIRTED TABLES DISCOUNT All tables are 24 wide skirted on 3 sides PRICE 4 Lx 30 H TABLE 85 00 6 Lx 30 H TABLE 95 00 8 Lx 30 H TABLE 105 00 36 ROUND 30 H 75 00 Ath side skirt 45 00 STANDARD PRICE 110 50 123 50 136 50 97 50 58 50 SHOWCASE FOR COMMERCE COUNTER HEIGHT SKIRTED TABLES Alltables are 24 wide skirted on 3 sides 4 Lx 40 H TABLE 6 Lx 40 H TABLE 8 Lx 40 H TABLE 36 RounD 40 H Ath side skirt DISCOUNT DEADLINE FRIDAY May 15 DISCOUNT STANDARD PRICE PRICE 95 00 123 50 105 00 136 50 115 00 149 50 85 00 110 50 55 00 71 50 Table top covered in compostable vinyl alternative Please select skirt color If no color is indicated show color will be sele
20. IL PHONE EXT FAX gt EXHIBITOR SIGNATURE PRINT NAME EXHIBITING COMPANY INFORMATION Stetson will agree to third party payment arrangements provided the following are met e Third party must have a satisfactory payment record with Stetson Convention Services This form must be fully completed prior to the discount price deadline date Third Party and exhibiting company are subject to all of the Terms amp Conditions as included in the Exhibitor Service Manual It is understood and agreed that the exhibiting firm is ultimately responsible for payment of charges All Stetson services will be invoiced to the third party unless otherwise indicated by third party L All Services Ll Booth Cleaning L I amp D Labor Supervision Rental Furniture Carpet L Freight Handling In amp Out L Signage Graphics METHOD OF PAYMENT We will use this authorization to charge your credit card account for your advance order and any additional orders incurred as a result of show site orders placed by your representative or freight received and handled by Stetson You may choose to pay by credit card check or wire transfer howev er we require a credit card on file LJ MasterCard U Visa LJ American Express LJ Discover LI Company Credit Card LJ Check Must still fill out Credit Card information to confirm order Credit card will be run if check not received by discount deadline and 15 days post show close CARDHOLDER NAME PRINT gt SIGNATURE CARDHOLDER BIL
21. IMPORTANT NFORMATION ENCLOSED PLEASE DIRECT HIS MANUAL TO THE PERSON IN CHARGE OF EXHIBITING IN THIS EVENT EXHIBITOR SERVICE MANUAL SHOWCASE COMMERCE SHOWCASE FOR COMMERCE May 27 29 2015 CAMBRIA COUNTY WAR MEMORIAL JOHNSTOWN PA Sponsors Greater Johnstown Cambria County Johnstown Area Regional Industries Chamber of Commerce Inc 245 Market Street Suite 200 245 Market Street Suite 100 Johnstown PA 15901 2910 Johnstown PA 15901 2910 Phone 814 535 8675 Phone 814 536 5107 or 800 790 4522 Fax 814 535 8677 Fax 814 539 5800 Email Ithomson jari com Email sherry johnstownchamber com EVENT DATE May 27 29 2015 Show Site Cambria County War Memorial 326 Napoleon Street Johnstown PA 15901 Phone 814 536 5156 Official Service Contractor Stetson Convention Services Inc 2900 Stayton Street Pittsburgh PA 15212 Phone 412 223 1090 Fax 412 223 1094 Email exhibitorservices stetsonexpo com Official Electrician Dave Alvares Electric 85 Penrod Street Johnstown PA 15902 Phone 814 266 1320 Fax 814 266 1320 Internet Service Provider Free WiFi compliments of the Cambria County Commissioners PAGE SHOW CONTACTS Event Date MAY 27 29 2015 SHOWCASE FOR COMMERCE EXHIBITOR GUIDELINES ALLOTMENT OF SPACE The Greater Johnstown Cambria County Chamber of Commerce will confirm your location following the booth registration deadline on March 31 2015 Because the show will sell ou
22. IONS GREEN PLANTS RENTAL ONLY QTY DESCRIPTION DISCOUNT PRICE STANDARD PRICE TOTAL BOSTON FERN TABLE SIZE 50 00 65 00 GREEN PLANT 1 2 TALL 50 00 65 00 GREEN PLANT 2 3 TALL 70 00 90 00 GREEN PLANT 3 5 TALL 90 00 115 00 GREEN PLANT 5 7 TALL 110 00 140 00 All plants include container Exhibitor is responsible for full value of plant if not returned or if returned in a damaged state BLOOMING PLANTS AND FRESH FLORAL ARRANGEMENTS QTY DESCRIPTION DISCOUNT PRICE STANDARD PRICE TOTAL SEASONAL BLOOMING PLANT 50 00 65 00 TABLE FLOWER ARRANGEMENT FLAT BACKED 85 00 110 00 TABLE FLOWER ARRANGEMENT FULL ROUND 90 00 115 00 LARGE FLOOR ARRANGEMENT 125 00 160 00 Please list your preferred flower colors specialty flowers such as tropical orchids and roses may not be available at the prices above Please call Stetson Exhibitor Services at 412 223 1090 if you have requirements other than those listed If no color specified Stetson will choose the best available arrangement e No refunds will be granted to any items cancelled after the Discount Deadline o Payment authorization is required with all orders Payment received after discount deadline will be charged at the standard rate e Signature denotes acceptance of Terms amp Conditions All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual LL LLJ TOTAL OF ALL ITEMS ORDERED 6 SALES TAX
23. LING ADDRESS CITY STATE ZIP This portion to be filled out by third party company THIRD PARTY COMPANY NAME EMAIL THIRD PARTY ADDRESS CITY STATE ZIP PHONE EXT FAX Signature denotes agreement that 3rd Party is subject to Terms amp Conditions as outlined in the Exhibitor Service Manual lt LLI O lt L LL O lt L LL ad O LL UN lt E O lt O O 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com ST ETS O N SHOWCASE FOR o CONVENTION SERVICES MAY 27 29 2015 SUSTAINABLY PRODUCED EXPOSITIONS GENERAL FAQS CAN SUBSTITUTE MY TABLE INCLUDED IN THE BOOTH PACKAGE FOR ANOTHER TABLE e We define your booth package furnishings with show management If an exhibitor wishes to have something other than what is included they must order and pay for it in full This includes a different table skirting color as well SHOULD I TELL YOU IF DON T WANT THE BOOTH PACKAGE FURNISHINGS IN MY BOOTH e Once at show site you can place the unwanted furnishings into the aisle and someone will come by to pick them up for you ARE RENTAL PRICES PER DAY e No Rental prices are applicable for the duration of the show The only price that is per day is cleaning see cleaning order form WHAT HAPPENS IF FORGET TO CHOOSE A SKIRT COLOR FOR MY TABLE e Stetson will first contact exhibitors for their preference If we don t hear back from you the show color will b
24. MERCE ST ETS O N DISCOUNT DEADLINE CONVENTION SERVICES FRIDAY MAY 15 SUSTAINABLY PRODUCED EXPOSITIONS METER COUNTER SIDE PANEL PRINTING AVAILABLE QTY DESCRIPTION DISCOUNT PRICE STANDARD PRICE TOTAL 1 METER STRAIGHT 38 25 w x 38 25 H S150 00 S195 00 1 METER CURVED 42 25 w x 38 25 H 175 00 227 50 2 METER STRAIGHT 77 5 w x 38 25 H 310 00 403 00 2 METER CURVED 42 25 w x 38 25 H QUANTITY 2 340 00 442 00 SHOWCARDS Please circle material Bio Board Foamcore Coroplast additional 10 recycled post show QTY DESCRIPTION DISCOUNT PRICE STANDARD PRICE TOTAL 7 x 44 40 00 52 00 22 x 28 90 00 117 00 28 x 44 100 00 130 00 BANNERS Please circle material e PET Eco Banner Smooth Gloss Vinyl additional 10 QTY DESCRIPTION DISCOUNT PRICE STANDARD PRICE TOTAL BANNER 20 00 psf 26 00 psf SELECT ONE GROMMETS POLE POCKETS BANNER SPECS Length ft X Width ft sq ft X psf ADDITIONAL GRAPHICS PLEASE CONTACT STETSON FOR PRINTING DIMENSIONS QTY DESCRIPTION DISCOUNT PRICE STANDARD PRICE TOTAL SPECIAL CUT GRAPHIC 40 00 per cut 52 00 per cut ROLL UP BANNER W STAND 2 75 w x 6 5 H FOR USE WITHIN YOUR BOOTH amp TRAVEL FRIENDLY 350 00 455 00 DOES NOT INCLUDE CASE REMOVABLE FLOOR DECAL LOW ADHESIVE STICKER GREAT FOR THE ENTRANCE OF YOUR BOOTH 20 00 psf 26 00 psf k Non PVC amp Phthalate Free Material Available STICKER SPECS Length ft X Width ft sq f
25. OW UP BY THE DESIGNATED TIME e Should your carrier fail to pick up or refuse to accept shipment Stetson reserves the right to reroute to the show carrier or deliv er back to the warehouse at the Exhibitor s expense e Shipments can be returned to warehouse for holding or re forwarding until your carrier arrives to pick it up It will be charged 50 00 per day and 50 00 per 100 Ibs with a 150 00 minimum YN O lt LL O lt O lt lt Y TE oO LL 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com STETSON FRIDAY MAY 15 CONVENTION SERVICES SUSTAINABLY PRODUCED EXPOSITIONS INBOUND SHIPPING INFORMATION ESTIMATED DATE OF ARRIVAL CARRIER ADVANCE TO WAREHOUSE PRICE PER CWT 200 LB MINIMUM CRATED OR SKIDDED cccccccsecccccesccecceuseeceuseccecauceceusceecussececauceeceeaes O o as nn S192 00 SPECIAL HANDLING 0ccccccesecccccscccccecsccccausecccausccccueccceceaceccuaceeeeeauass 120 00 rrsan rrasssaaa S240 00 Shipments must arrive within warehouse receiving dates to avoid 25 surcharge If your items will arrive after please notify us of the tracking numbers and piece count to ensure they will be delivered in time to be loaded Roundtrip rates include unloading of freight storing at warehouse delivery to show site and your booth storage of empties return of empties handling to dock area reloading onto carrier at end of show DI
26. RECT TO SHOW SITE PRICE PER CWT 200 LB MINIMUM CRATED OR SKIDDED cccccccsececccessceccesseeccaucececaucccceneuceseususeeecaceececaes S 10600 usus aasawa aandar earail nran iia S212 00 SPECIAL HANDLING di SS ua na A sunina S265 00 Shipments must arrive within Exhibitor Move in times to avoid 25 surcharge or shipment refusal Roundtrip rates include unloading of freight delivery to your booth storage of empty containers return of empty containers handling to dock area reloading onto carrier at end of show SMALL PACKAGE RATE MAXIMUM WEIGHT PER SHIPMENT IS 50 LBS EACH CARTON dan 50 00 ADDITIONAL SURCHARGES CHARGES IN ADDITION TO THE ABOVE RATES EARLY LATE TO WAREHOUSES ccs ccsssccccsssscccsssscccsssssccsssssecsssuccosssecessssessssssecsssicessssscsssassveeen 25 OF TOTAL DOLLAR AMOUNT OF SHIPMENT _ OFF TARGET OUTSIDE MOVE IN TIMES ccccceccsssessecececseseescessescsecececavsceveveucecesavevacsecacasens 25 OF TOTAL DOLLAR AMOUNT OF SHIPMENT L_ LATE TRANSFER FROM ADVANCE WAREHOUSE csccsssessscsssesssecssescssecssecssecssecssessseesseesseee SURCHARGE BASED ON WEIGHT DIMENSION amp PIECE COUNT _ FREIGHT LEFT IN BOOTH WITH NO BOL FILLED OUT NOT TURNED INTO STETSON DESK 50 00 FLAT FEE DESCRIPTION WEIGHT CWT PRICE PER CWT ESTIMATED TOTAL ROUNDED UP TO NEAREST 100 APPLY SURCHARGES IF APPLICABLE 200 LB MINIMUM Example 2 Crates 500 lbs 100 5 96 00 480 00 100
27. W 7 EXPANDABLE BELT 55 00 71 50 2 ARMED BAG HOLDER WATERFALL 85 00 110 50 2 ARMED GARMENT RACK WATERFALL 85 00 110 50 4 ARMED BAG RACK STRAIGHT 95 00 123 50 IPAD STAND 80 00 104 00 HALOGEN LIGHTS 55 00 71 50 GRID WALL 3 ARMS PER GRID WALL STRAIGHT ARMS _____ NUMBER OF FEET 75 00 97 50 WATERFALL ARMS ____ NUMBER OF CLAMPS POSTER BOARD 91 x 44 5 USABLE SPACE TACKS NOT INCLUDED 150 00 195 00 EXHIBIT COMPAY NAME EXHIBITOR ADDRESS CITY STATE ZIP PHONE EXT EXHIBITOR SIGNATURE All items are RENTAL ONLY Full price will be charged for items not returned BOOTH EMAIL FAX PRINT NAME TOTAL OF ALL ITEMS ORDERED 6 SALES TAX Items cancelled after Discount Price Deadline will receive a 50 refund No refunds will be granted to any items cancelled at Show Site Payment authorization is required with all orders Payment received after discount deadline will be charged at the standard rate Signature denotes acceptance of Terms amp Conditions All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com ar O LL or LLJ O or O gt Oc O Y VY LLI O O lt SHOWCASE FOR COMMERCE S T ETS O N DISCOUNT DEADLINE 21 CONVENTION SERVICES FRIDAY MAY 15 SUSTAINABLY PRODUCED EXPOSITIONS COUNTER 1 METER X 1 2 M x 42 H DISCOUNT
28. WT Late to Warehouse Transfer Fee If freight arrives to the warehouse after the freight transfers to show site a fee willbe applied along with the 25 late to warehouse surcharge Friday May 22 Exhibitor Move in Show Site Receiving Tuesday May 26 12 Noon to 9 00 pm All shipments must arrive during these times SCS onsite until 5 00 pm to avoid surcharges or possible shipment refusal Wednesday May 27 7 00 am to 9 00pm SCS onsite until 5 00 pm Thursday May 28 7 00 am to 12 Noon All Exhibits must be set up by 12 Noon Show Hours Thursday May 28 Opening Reception Tickets are required for admission 4 00 pm to 7 30 pm Friday May 29 Public Exhibition 9 00am to 2 00pm Exhibitor Move out Friday May 29 2 00pm to 12 00 am Carrier Check in Deadline Friday May 29 5 00pm All shipments left on the floor will be forced onto SCS onsite carrier BOOTH EQUIPMENT Show Colors Booth Furnishings 8 Back drape Red Blue 8 Back drape 3 Side drape Red Blue 3 Side drape Aisle Carpet Red Booth ID Sign complimentary furniture available by advance request only see page 18 The Exhibit Hall is NOT carpeted Aisle are carpeted in RED For those exhibitors who are interested in carpet rental see page 22 lt LLJ a O LLJ L k O O 00 0 UN i lt L O lt lt Of O A 2 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com S T TS O N SHOWCASE FOR
29. actor comply with the following requirements The Exhibitor must notify Show Management and Stetson in writing of the intention to utilize an independent contractor no later than 30 days prior to the first move in day furnishing the name address and telephone number of the firm O The Exhibitor shall provide evidence that the Exhibitor Appointed Contractor has proper certificate of insurance with a minimum of 1 000 000 liability coverage including property damage to show management and Stetson at least 10 days before the show opening Any Exhibitor who does not have a certificate of insurance on file in the Stetson office 10 days prior to the show will be automatically assessed a 200 fee which will be charged against their security deposit The Exhibitor agrees that he she is ultimately responsible for all services in connection with his her exhibit including freight drayage rentals and labor O The Exhibitor Appointed Contractor must provide a certificate of insurance with at least the following limits 1 Comprehensive General Liability not less than 2 000 000 with respect to injuries to any one person in an occurrence 2 2 000 000 with respect to injuries to more than one person in any occurrence 3 Workers Compensation insurance including employee liability coverage in a minimum amount not less than 1 000 000 of individual and or aggregate coverage 4 Stetson Convention Services must be named as an additional insured
30. am to 4 30 pm 170 00 190 00 OVERTIME Saturdays and weekdays 4 31 pm to 7 59 am 255 00 275 00 DOUBLE TIME All day Sunday and holidays 340 00 360 00 PLACE ORDER HERE Please estimate the number of crews and hours per crew needed for installation and dismantling Invoices will be calculated according to actual hours worked SCHEDULE SCHEDULE SCHEDULE TOTALHOF HOURS PER HOURLY ESTIMATED TOTAL DATE S START TIME END TIME FORKS FORK RATE WEIGHT Installation S Dismantle S Please Indicate Service TOTAL LABOR ORDERED n eran 30 STETSON SUPERVISION FEE IF APPLICABLE Leveling Positioning Un skidding Re skidding TOTAL ESTIMATED FORKLIFT e All cancellations must be submitted in writing to Stetson at least five 5 business days prior to first day of event move in Failure to do so will incur a one 1 hour per worker fee e Start time can be guaranteed only when labor is requested during official set up time For all other start times check in at the Stetson Service Desk one half 2 hour before time requested Every attempt will be made to provide this service at the specific time requested e The minimum charge for labor is one 1 hour per crew Labor thereafter is charged in one half 144 hour increments e Al forklift orders contracted at show site will carry an additional 10 surcharge e Forklift orders placed after discount price deadline date will be filled as work fo
31. beyond Stetson s reasonable control Stetson agrees to indemnify hold harmless and defend Exhibitor from and against any and all demands claims causes of action fines penalties damages liabilities judgments and expenses including but not limited to reasonable attorney s fees and investigation costs for bodily injury including any injury to Stetson employees or property damage arising out of work performed by labor provided and supervised by Stetson except when Exhibitor exercises direction and or control over the work being performed LABOR UNDER THE SUPERVISION OF EXHIBITOR Exhibitor shall be responsible for the performance of labor provided under this option It is the responsibility of Exhibitor to supervise labor secured through Stetson in a reasonable manner as to prevent bodily injury and or Property damage and also to direct them to work in a manner that is in compliance with Stetson s Safe Work Rules and or Federal State County and Local ordinances rules and or regulations including but not limited to Show or Facility Management rules and or regulations It is the responsibility of Exhibitor to check in with the Stetson Service Desk to pick up labor and to return to the Service Desk to release labor when the work is completed Exhibitor agrees to indemnify hold harmless and defend Stetson from and against any and all demands claims causes of action fines penalties damages liabilities judgments and expenses including but
32. ceptance and approval the Exhibitor and its agents shall be bound by the terms and conditions set forth in Sections 1 through 14 above Likewise once Stetson has accepted and approved the Exhibitor s offer any shipper consigning or delivering a shipment to Stetson or its subcontractors on behalf of Exhibitor shall be bound by the terms and conditions set forth in Sections 1 through 15 above 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com 13 PAYMENT TERMS amp CONDITIONS ST ETS O N SHOWCASE FOR lei CONVENTION SERVICES MAY 27 29 2015 SUSTAINABLY PRODUCED EXPOSITIONS 14 EXHIBIT COMPANY NAME BOOTH EXHIBITOR ADDRESS CITY STATE ZIP EMAIL PHONE FAX gt ORDERED BY SIGNATURE DATE Signature denotes acceptance of all Terms amp Conditions included in Exhibitor Service Manual PAYMENT POLICIES SUMMARY OF ORDER BooTH PACKAGE ORDERS These may be placed by fax e mail or online an individualized username and password will be emailed Email FURNITURE orders to Stetson at exhibitorservices stetsonexpo com O PAYMENT FOR SERVICES Stetson requires payment in full at the ACCESSORIES S time services are ordered A credit card is required at time of initial order for freight handling and labor orders A 25 administrative CARPET 5 fee will be added to overpayments by check or switching credit E CLEANING S cards on file e DELIVERY Payment must be received
33. ch exhibitor Exhibitors must contract for additional at their own expense Equipment drawing more than six 6 amps requires a dedicated line please check your equipment Direct all questions regarding electrical requirements to Dave Alvares at 814 266 1320 e Internet service will be provided to exhibitors at no cost courtesy of Cambria Connected powered by Connex Pittsburgh PA 15212 These order forms and more information are available at www showcaseforcommerce com UN O WAYS TO ORDER Be sure to include show name exhibiting name and booth number with all orders lt By Credit Card By Check Online by Credit Card Zz Fax 412 223 1094 Stetson Convention Services www stetsonexpo com O exhibitorservices stetsonexpo com Exhibitor Services oassword will be emailed 2900 Stayton Street O L N 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com S T E TS O N SHOWCASE FOR o 5 CONVENTION SERVICES May 27 29 2015 SUSTAINABLY PRODUCED EXPOSITIONS IMPORTANT DATES Stetson Discount Deadline Friday May 15 Payment authorization must accompa Please refer to Facility Order Forms for their ny order to receive discount pricing all discount deadline orders submitted after this date will be charged at the standard rate Warehouse Receiving Monday April 20 to M F 9 00 am 4 00 pm Any materials received outside of these dates Friday May 15 will incur a 25 surcharge per C
34. cted by STETSON BLACK U BLUE LJ BURGUNDY GREEN GOLD RED SILVER U TEAL WHITE WILLOW UNSKIRTED TABLES DISCOUNT All tables are 24 wide PRICE 4 Lx 30 H TABLE 65 00 6 L x 30 H TABLE 75 00 8 L x 30 H TABLE 85 00 PEDESTAL TABLES DISCOUNT Formica Topped Cocktail Tables PRICE 30 ROUND 30 H 80 00 30 ROUND 40 H 100 00 CHAIRS AND SEATING said PRICE FOLDING CHAIR 45 00 UPHOLSTERED ARM CHAIR GRAY 65 00 PLASTIC CONTOUR CHAIR MAROON 65 00 UPHOLSTERED STOOL GRAY CT HEIGHT 75 00 SWIVEL DESK CHAIR BLACK ARMLESS 90 00 SWIVEL DESK CHAIR BLACK WITH ARMS 100 00 e Items cancelled after Discount Price Deadline will receive a 50 refund No refunds will be granted to any items cancelled at Show Site STANDARD PRICE S84 50 97 50 110 50 STANDARD PRICE 104 00 130 00 STANDARD PRICE 58 50 84 50 84 50 97 50 117 00 130 00 COUNTER HEIGHT UNSKIRTED All tables are 24 wide 4 L x 40 H TABLE 6 L x 40 H TABLE 8 L x 40 H TABLE SPECIALTY DRAPE Select color below 3 DRAPE PER LN FT 8 DRAPE PER LN FT DISCOUNT STANDARD PRICE PRICE 75 00 97 50 85 00 110 50 95 00 123 50 DISCOUNT STANDARD PRICE PRICE 15 00 20 00 20 00 26 00 Indicate drape preference If no color is indicated show color will be selected by Stetson BLACK BLUE BURGUNDY GOLD RED SILVER TEAL WHITE WILLOW TABLE RISERS 12 H Woob S
35. ctions Forklift Order Form FREIGHT HANDLING these items are an estimate and will be processed at show site Drayage Services amp Guidelines Warehouse Shipping Labels Freight Handling Terms Show Site Shipping Labels Freight Handling FAQs Shipping with ADCOM Worldwide Freight Handling Estimation Outbound Shipping Information S T ETS O N SHOWCASE FOR lei CONVENTION SERVICES MAY 27 29 2015 SUSTAINABLY PRODUCED EXPOSITIONS OFFICIAL SERVICE CONTRACTOR FACILITY Stetson Convention Services Cambria County War Memorial 2900 Stayton Street 326 Napoleon St Pittsburgh PA 15212 Johnstown PA 15901 Phone 412 223 1090 Phone 814 536 5156 Fax 412 223 1094 exhibitorservices stetsonexpo com www stetsonexpo com PREFERRED CARRIER ADCOM Worldwide 800 486 7447 exhibitors adcomworldwide com www adcomworldwide com We strongly suggest that all shipments are sent to the Advance Warehouse SHIPPING EXHIBITION MATERIALS ADVANCE TO WAREHOUSE DIRECT TO SHOW SITE Exhibit Company Name Booth Exhibit Company Name Booth Stetson Convention Services Stetson Convention Services 2900 Stayton St c o Cambria County War Memorial Pittsburgh PA 15212 326 Napoleon St Johnstown PA 15901 UTILITIES e Telephone and data lines are not provided with the booth space If you require a phone or data line please contact Verizon at 800 483 6000 e One electric outlet of 500 watts will be supplied free to ea
36. cure Sockets Layer SSL protocol Please refer to First National Bank s privacy policy for further information Please note that some statistical information is collected automatically about each visit to www showcaseforcommerce com This information does not identify you personally but rather monitors website usage for example how many people visit the website the visitors IP address and domain which browsers people use etc These statistics are helpful in improving the performance of the web site Also note that the www showcaseforcommerce com website contains links to other third party websites primarily for providing additional information related to Showcase For Commerce The Showcase For Commerce does not endorse approve certify or control those external sites and does not guarantee the accuracy or completeness of the information contained on those web sites Visitors linking to these other sites do so at their own risk PAGE PRIVACY STATEMENT Event Date MAY 27 29 2015 SHOWCASE FOR COMMERCE SHOWCASE FOR COMMERCE REFUND POLICY REFUND FOR CANCELLATION All cancellations must be submitted in writing or via email to Showcase for Commerce c o Greater Johnstown Cambria County Chamber of Commerce Attn Sherry Cole 245 Market Street Suite 100 Johnstown PA 15901 2910 Email sherry johnstownchamber com Exhibit questions should be directed to Sherry Cole at 814 536 5107 or sherry johnstownchamber com Exhibitor
37. d by the contracted electrical supplier Please see enclosed ELECTRICAL ORDER FORM OTHER JURISDICTIONS All air water and gas work must be performed by the contracted supplier MISCELLANEOUS e Exhibitors are allowed to do technical work on their personal machines such as fine line balancing programming and cleaning e All carpet vacuuming must be performed by the facility or Stetson personnel e Ifyou encounter any difficulty with any laborer or if you are not satisfied with the work performed please bring this to the attention of Stetson at show site immediately Please refrain from voicing complaints directly to craft personnel VY v e Z e O Lu E T O T 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com STETSON TA CONVENTION SERVICES MAY 27 29 2015 SUSTAINABLY PRODUCED EXPOSITIONS Please read carefully The following Terms amp Conditions define the respective parties responsibilities of the contractual agreement between Stetson Convention Services Inc and you the Exhibitor Acceptance of said terms and conditions will be construed when any of the following conditions are met e Signature of the Payment Authorization Form or e Anorder for labor services and or rental equipment is placed by an Exhibitor with Stetson or e Work is performed on behalf of Exhibitor by labor secured through Stetson DEFINITIONS The name Stetson Conv
38. d in a container crate skid display case box that can be unloaded at the dock with no additional handling required UNCRATED Materials shipped loose or pad wrapped or unskidded materials with no proper lifting bars or hooks SPECIAL HANDLING Shipments received in such a manner that it requires additional time labor or equipment to unload sort or deliver Please see below for specific definitions e NO LABELS Shipments that arrive without labels clearly stating Exhibitor Name Booth and or piece count e NO DOCUMENTATION Shipments that arrive without a Bill of Lading and or a certified weight ticket Hand written weight tickets are not acceptable BOL must contain shipper carrier origin piece count and type as well as weights Van lines UPS FedEx DHL typically do not include documentation e REWEIGH All shipments are typically reweighed at show site Bill of Lading weights will be compared to on site weight tickets to ensure accuracy e STACKED SHIPMENTS Shipments loaded in a way that multiple items are stacked in the vehicle or loose items placed on top which requires items be removed to ground level first e GROUND UN LOADING Vehicles that are not at dock level prevent the use of a loading dock U Haul s flat beds and company vehicles with trailers are included in this category e SIDE DOOR UN LOADING See Ground Unloading Also shipments packaged in a way that it must be accessed through the side door of the
39. delivery vehicle e CONSTRICTED SPACE UN LOADING Trailers loaded tightly side to side top to bottom that shipments are not easily accessible e MIXED SHIPMENT Multiple pieces from multiple exhibitors in one delivery that requires additional labor to sort and separate shipments to deliver cor rectly to each booth e DESIGNATED PIECE UN LOADING Shipments requiring a certain sequence of unloading or loading reloading after loading to ensure it fits properly or moving around pieces to unload properly e CARPET ONLY Carpet and or pad require additional labor and equipment to handle e ALTERNATE LOCATIONS Exhibitor freight that must be delivered in more than one area floor or building e UNFORESEEN CIRCUMSTANCES Stetson takes full measures to avoid complication at show site Possible hourly labor in addition to special handling to all exhibitor freight when show site circumstances are out of Stetson s immediate control such as construction elevator complications unforeseen material handling complications or stresses or minimal on site dock access ADDITIONAL CHARGES e Early Late to Warehouse Freight received before the 30 day window or after the deadline date will incur a 25 surcharge e Off Target Freight received outside of designated exhibitor move in times or target times will incur a 25 surcharge e Mobile Rolling Rate Spotting Fee this is a flat rate fee for any vehicle piano or other item on wheels that enters exits the e
40. e chosen WHAT CHAIRS WILL FIT UNDER THE 40 HIGH TABLES e The upholstered stools fit under the counter height 40 high tables WILL 9 x 10 CARPET FIT IN MY 10 x 10 BOOTH e Yes It is typical in the trade show industry to leave a small gap in the back of a booth for any electrical cords telephone cords etc This gap will be covered by the 8 high drape in the back of your booth CAN I ORDER 2 9 x 20 CARPETS FOR MY 20 x 20 ISLAND BOOTH e Although the gap in a 10 x 10 booth is no problem a gap in an island booth is a gap that can be seen Aisle carpet will line the perimeter of your booth The 9 carpets are meant to line up with the aisle carpet This would leave a 2 gap down the center of your island booth Additional labor charges may apply due to the type of labor needed for carpet installation For an island booth you should order special cut and lay carpet AM ALLOWED TO BRING MY OWN FURNITURE OR CARPET e Yes this is allowed Please be aware that freight handling charges will be applicable Please consider what will be most cost effective for you and your company MY BOOTH IS DIRTY FROM MOVING IN WILL STETSON CLEAN IT e Carpet is clean when installed If it needs to be vacuumed from move in exhibitors are able to order opening day only cleaning or daily booth cleaning MY BOOTH IS TOO COMPLICATED FRAGILE FOR STETSON PERSONNEL TO HANDLE CAN WE WORK SOMETHING OUT e Exhibi
41. eds access to your booth during the installation and dismantling Due to the necessity of coordination and for security purposes exhibitors who choose to use these contractors for activities during the move in out must complete this form comply with all rules and regulations listed on previous page and supply Stetson Convention Services with all necessary information by the discount price deadline date indicated above This form will only be accepted if filled out by an authorized representative of the exhibiting company and the authorized 3rd party Listed on previous page of this form are the rules and regulations regarding non official contractors Everyone must abide by these rules which are accepted industry rules that were drafted by the International Association of Exhibitions and Events NOTICE OF INTENT TO USE EXHIBITOR APPOINTED CONTRACTOR We understand and agree that we the exhibiting firm are ultimately responsible for payment of charges and agree to be bound by all Terms amp Con ditions in this service manual In the event that the named third party does not discharge payment of the invoice prior to the last day of the show charges will revert back to the exhibiting company All invoices are due and payable upon receipt by either party The items checked below are to be invoiced to the third party EXHIBIT COMPANY NAME BOOTH EXHIBIT ADDRESS This portion to be filled out by exhibiting company CITY STATE ZIP EMA
42. elect color above 4 DRAPED TABLE TOP RISER 6 DRAPED TABLE TOP RISER 8 DRAPED TABLE TOP RISER DISCOUNT STANDARD PRICE PRICE 45 00 58 50 55 00 71 50 65 00 84 50 e Payment authorization is required with all orders Payment received after discount deadline will be charged at the standard rate e Signature denotes acceptance of Terms amp Conditions All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual EXHIBIT COMPAY NAME EXHIBITOR ADDRESS CITY STATE ZIP PHONE EXHIBITOR SIGNATURE EXT TOTAL OF ALL ITEMS ORDERED 6 SALES TAX BOOTH EMAIL FAX PRINT NAME 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com 19 FURNITURE ORDER FORM SHOWCASE FOR COMMERCE DISCOUNT DEADLINE FRIDAY MAY 15 STETSON CONVENTION SERVICES SUSTAINABLY PRODUCED EXPOSITIONS SIGN HOLDER LITERATURE RACK GARMENT RACK GRIDWALL POSTER BOARD idk pa El Hdi gri ES HG mui gS ag HH sE BE mi p pa ae aa aa ae ACCESSORIES QTY DISCOUNT PRICE STANDARD PRICE TOTAL POWER STRIP OR EXTENSION CORD CIRCLE ONE 30 00 39 00 WASTEBASKET 25 00 32 50 EASEL 45 00 58 50 22 X 28 SIGN HOLDER SEE SIGNAGE ORDER FORM 70 00 91 00 ADD SIGN 90 00 ADD SIGN 115 00 LITERATURE RACK 70 00 91 00 FISH BOWL 25 00 32 50 ROPE 7 FT SECTIONS 35 00 45 50 CHROME STANCHION 35 00 45 50 BLACK TENSA BARRIER
43. ention Services Inc shall be construed within the meaning of this contract as Stetson Convention Services Inc and their employees officers agents and assigns affiliated companies and related entities including but not limited to any subcontractors Stetson may appoint The term Exhibitor shall be construed within the meaning of this contract as the EXHIBITOR and or its employees agents representatives and or any Exhibitor Appointed Contractor EAC PAYMENT TERMS Full payment including any applicable tax is due in advance or at show site A 25 00 administrative fee will be applied to any refund based on overpayment of check All payments must be in U S funds and all checks must be drawn on a U S Bank Orders received without advance payment or after the deadline date will incur additional standard charges as indicated on each order form All materials and equipment are on a rental basis for the duration of the show or event and remain the property of Stetson except where specifically identified as a sale All Stetson rentals include delivery installation and removal from Exhibitor s booth In case of cancellation charges will be applied to all labor orders that are not cancelled in writing at least five days prior to the scheduled start time If services have already been provided at the time of cancellation no refund will be given It is Exhibitor s responsibility to advise Stetson personnel of any problem with any orders and to check invo
44. hat it possesses applicable and current labor contracts and must comply with all labor agreements and practices The Exhibitor Appointed Contractor must not commit or allow to be committed by persons in its employment any acts that could lead to work stoppages strikes or labor problems The exposition floor aisles loading docks service and storage areas will be under the control of the Official Service Contractor Stetson The Exhibitor Appointed Contractor must coordinate all of its activities with Stetson For services such as electrical plumbing telephone cleaning and drayage no contractor other than the Official Service Contractors will be approved This regulation is necessary because of licensing insurance and work done on equipment and facilities owned by parties other than the Exhibitor Exhibitors shall provide only the material and equipment they own and is to be used in their exhibit space 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com 15 O lt LLJ oc O LL UN Z O E O Z O O ST ETS O N SHOWCASE FOR o CONVENTION SERVICES MAY 27 29 2015 SUSTAINABLY PRODUCED EXPOSITIONS 16 FOR USE OF AN EXHIBITOR APPOINTED CONTRACTOR A non official contractor is a company other than the official contractors listed in the Exhibitor Service Manual that provides a service display and installation florist photography audio visual and other related services and ne
45. he Exhibitor accepts the responsibility thereof Stetson and its subcontractors shall not be liable for shipments received without receipts freight bills or specified unit counts on receipts or freight bills such as UPS FedEx DHL or van lines Such shipments will be delivered to booth without guarantee of piece count or condition Empty container labels will be available at the Stetson Exhibitor Service Desk Affixing the labels is the sole responsibility of the Exhibitor or its representative It is understood that these labels are used for EMPTY STORAGE ONLY Stetson assumes no responsibility for error in preceding procedures removal of containers with old empty labels and without Stetson labels or improper information on labels Stetson and its subcontractors assume no responsibility or liability for loss or damage to contents while containers are in storage or for mislabeled containers In order to expedite removal of freight from the show site Stetson has the authority to change designated carriers if such carriers do not pick up on time Where no disposition is made by the Exhibitor freight will be taken to a warehouse to await Exhibitor s shipping instructions and the Exhibitor agrees to be responsible for payment of charges relating to such handling at the warehouse Stetson assumes no liability as a result of such rerouting or handling The Exhibitor agrees in the event of a dispute with Stetson or its subcontractors relative to any loss or
46. hibitors have the right to distribute catalogs souvenirs and other matter approved by Management from the space occupied by them No direct sale of merchandise will be permitted Musical instruments and audio visuals may be operated under the following regulations 1 Volume of all above mentioned equipment must be kept at a minimum 2 If complaints are registered with the committee we reserve the right to expel from the show any exhibitor refus ing to abide by the aforementioned rules 3 Exhibitors are not allowed to use loud speakers or amplifiers of any kind or to use video or film equipment in their booths except by special arrangement with Management BOOTH SET UP Display can be done on your own Display setup dates are Tuesday May 26 12 00 p m 9 00 pm indoor booths and Wednesday May 27 7 00 am 9 00 pm indoor booths and outdoor exhibits Booth set up MUST BE COMPLETED by 12 00 pm on Thursday May 28 Outdoor displays will be contact to schedule their move in time for Wednesday May 27 2015 No exhibit can be dismantled or removed before the close of the show at 2 00 pm on Friday May 29 2015 Any exhibit not in place by Thursday at noon or dismantled prior to end of the show on Friday will risk reassignment of their space for 2016 All exhibits should be dismantled and removed by 12 00 a m midnight on Friday May 29 2015 SHIPPING INSTRUCTIONS Exhibitors may ship SMALL PACKAGES in advance to the Cambria County War Memo
47. ices for accuracy prior to the close of the exhibit If Exhibitor is exempt from payment of sales tax Stetson requires an exemptions certificate for the state in which the services are to be used Resale certificates are not valid unless Exhibitor is rebilling these charges to its customers For International Exhibitors Stetson requires 100 prepayment of advance orders any orders or services placed at show site must be paid at the show For all others should there be any pre approved unpaid balance after the close of the show terms will be net 15 due and payable in Pittsburgh PA upon receipt of invoice Effective 15 days after invoice date any unpaid balance will bear a finance charge at the lesser of the maximum rate allowed by applicable law or 10 per month for the length of the outstanding invoice If any finance charge hereunder exceeds the maximum rate allowed by applicable law the finance charge shall automatically be reduced to the maximum rate allowed and any excess finance charge received by Stetson shall either be applied to reduce the principal unpaid balance or be refunded to the payer These payment Terms Conditions shall be governed by and construed in accordance with the Laws of the State of Pennsylvania In the event of any dispute between Exhibitor and Stetson relative to any loss damage or claim such Exhibitor shall not be entitled to and shall not withhold payment or any partial payment due to Stetson for its services as an off
48. ight type of material and piece count Certified weight ticket must accompany shipment hand written tickets are NOT accepted as certified Call if you need to ship oversized material that will require special equipment or handling Label your freight correctly labels are included in the manual for your convenience include your exhibit company name booth number and the name of the event e Freight will be accepted during exhibitor move in times additional charges or possible shipment refusals will occur if material is received outside of these times SMALL PACKAGES AND CARTONS TO ADVANCE WAREHOUSE OR SHOW SITE e Charges apply per piece total weight of shipment must be 50 lbs or less e Cartons and packages received without documentation will be delivered without guarantee of piece count or condition special handling fees will apply e Services provided same as advance and direct shipments ACCESSIBLE STORAGE e Empty storage may or may not be accessible during show hours e Please contact Exhibitor Services for costs associated with accessible storage during the event N LLJ Z LLJ Q D D D Z O Z lt I Y LLJ ad LL 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com S T E TS O N SHOWCASE FOR o a CONVENTION SERVICES May 27 29 2015 SUSTAINABLY PRODUCED EXPOSITIONS EXPLANATION OF FREIGHT HANDLING TERMS CRATED OR SKIDDED Material that is skidded or shippe
49. mpleted during the published move in move out periods Exhibitors who install or dismantle outside the published move in move out time periods may be subject to forced labor or an indirect labor per man per hour charge Exhibitors needing to use Stetson tools and or ladders will be charged a per man per hour fee for assembly and dismantle Exhibitors may not use Stetson provided tools for safety liability rules and regulations SHIPPING AND FREIGHT HANDLING The FACILITY does not receive or store exhibitor freight All exhibitor materials entering the facility must be handled through Stetson Convention Services Stetson will unload all vehicles deliver materials to your booth remove empties and reload at the close of the show When exhibitors choose to hand carry in accordance with the foregoing they will not be permitted access to the dock area Please see the enclosed shipping instructions for more information Hand Carry Items Exhibitors are permitted to bring in materials from the parking garage or entrance to the exhibit hall Any deliveries or unloading through the dock area must be handled by Stetson Personnel with a material handling fee Freight Shipments All freight shipped either in advance or to show site via a common carrier van line private carrier and or air freight must be handled by Stetson Personnel Rates are listed on the FREIGHT HANDLING ORDER FORM ELECTRICAL JURISDICTION All booth electrical work must be performe
50. mpty containers are removed stored and returned to booth empty labels are provided Reloading of freight for return to your specified destination Please include a Bill of Lading with weight type of merchandise and piece count Certified weight ticket must accompany shipment hand written tickets are NOT accepted as certified Call if you need to ship oversized material that will require special equipment or handling If your items will be arriving after the deadline please notify Stetson of the shipment s tracking numbers and piece count to ensure these items will be delivered in time to be loaded e Label your freight correctly labels are included in the manual for your convenience include your exhibit company name booth number and the name of the event e Advantages to shipping in advance e Advance freight is in your booth when you arrive for set up e Warehouse accepts freight Monday through Friday no appointment necessary e Freight will be received at the warehouse 3 to 30 days prior to move in if freight is received after the warehouse dead line date or before opening dates additional charges will incur DIRECT SHIPMENTS TO SHOW SITE Shipments received at event site facility unloaded from the carrier or exhibitor vehicle and delivered to exhibitor booth Empty containers removed stored and returned to booth empty labels provided Reloading freight for return to your specified destination Please include a Bill of Lading with we
51. n is required with all orders Payment received after discount deadline will be charged at the standard rate e Signature denotes acceptance of Terms amp Conditions All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual TOTAL OF ALL ITEMS ORDERED 6 SALES TAX EXHIBIT COMPAY NAME BOOTH EXHIBITOR ADDRESS CITY STATE ZIP EMAIL PHONE EXT FAX EXHIBITOR SIGNATURE PRINT NAME ar O LL or LLJ O or O Ja LLJ A or lt O 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com SHOWCASE FOR COMMERCE ST ETS O N DISCOUNT DEADLINE CONVENTION SERVICES FRIDAY MAY 15 SUSTAINABLY PRODUCED EXPOSITIONS Vacuuming of rugs washing and or mopping of floor tile sweeping of booths and emptying of wastebaskets are not included in your space rental for this convention Cleaning services include booth vacuuming and trash removal One time only vacuuming services are performed prior to the show opening Please indicate whether you wish the service once before opening day or daily throughout the show To ensure your booth is show ready please order the following cleaning services listed below VACUUMING Please Check DISCOUNT PRICE STANDARD PRICE Vacuuming Carpet OPENING DAY ONLY min 100 sq ft S0 55 sq ft S0 65 sq ft Vacuuming Carpet DAILY min 100 sq ft S0 50 sq ft S0 60 sq ft Booth size x sq ft X Ex 20 x 20 400 sq
52. orcommerce com Website Whether you are registering for an event or a visitor to www showcaseforcommerce com no personal information is collected from you unless you provide it Please note however that if you are registering or attending Showcase for Commerce certain information is needed to register you to authenticate your identity and for future correspondence This personal information is not re distributed to anyone that is not involved in the planning of Showcase for Commerce Information needed to register may include but is not limited to the following name company address telephone number email address credit card number and or bank account information Other registra tions may require different or supplemental information from you For further information please refer to the registration page s of that particular event or service Contact information provided is used to send Showcase For Commerce updates or other important infor mation Your information may be used contact you to discuss your registration participation or attend ance in Showcase for Commerce The Showcase For Commerce responds to email questions requests for information and other inquiries This correspondence is retained to improve services the website and for future reference Information collected for online payment transactions is provided to Transaction Express the payment gateway for First National Bank The payment gateway is encrypted using Se
53. ouse or Direct to Show Site are enclosed on the pages following the freight handling order form DO I NEED INSURANCE FOR MY SHIPMENT e Itis highly recommended that your materials are insured from the time they leave your firm until they are returned after the show Exhibitors are encouraged to arrange all risk coverage by placing riders to your existing polices Stetson Convention Services is not an insurer Please visit www exhibitorinsurance com for more information WHAT HAPPENS TO MY EMPTY CONTAINERS DURING THE SHOW e You can pick up empty labels at the Stetson service area to label each of your pieces for empty storage These labeled pieces will be picked up and stored by the end of move in hours e At the close of the event empty containers will be returned to your booth once aisle carpet has been removed if applicable Depending on the size of the show this could take up to several hours HOW DO I SHIP MY MATERIAL AT THE CLOSE OF THE SHOW e Shipping information labels Bills of Lading and personal assistance are available at the Stetson Service Desk Each shipment must be properly labeled and have a completed Bill of Lading to ship materials from the show e Call your designated carrier with pick up information and turn the completed Bill of Lading into the Stetson Service Desk to en sure pick up once your exhibit is packed up Remember to leave ample time for empties to be returned WHAT HAPPENS IF MY CARRIER DOES NOT SH
54. r carefully a surcharge will be levied for excessive hours ordered and not used Exhibitor owned carpet will incur an additional 20 00 fee per roll for carpet tape Exhibitors must use Stetson provided tape Labor may be updated by Stetson as per most up to date labor rates and hours Payment authorization is required with all orders Payment received after discount deadline will be charged at the standard rate Signature denotes acceptance of Terms amp Conditions All orders subject to the Terms Conditions as outlined in the Exhibitor Service Manual EXHIBIT COMPAY NAME BOOTH EXHIBITOR ADDRESS CITY STATE ZIP EMAIL PHONE EXT FAX EXHIBITOR SIGNATURE PRINT NAME ar O LL or LLJ O ar O or O A lt 3 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com S T ETS O N SHOWCASE FOR o CONVENTION SERVICES MAY 27 29 2015 SUSTAINABLY PRODUCED EXPOSITIONS OPTION 1 STETSON CONVENTION SERVICES SUPERVISED LABOR INSTRUCTIONS Stetson is committed to providing you with the best possible service and equipment If you have ordered supervised labor please complete the following information Providing accurate information will keep labor cost to a minimum INBOUND SHIPPING INFORMATION CARRIER FREIGHT WILL BE SHIPPED TO Warehouse Show Site EMERGENCY CONTACT NAME CELL PHONE SET UP INFORMATION PLEASE CIRCLE ONE OF EACH FOR THE FOLLOWING SET UP PLANS PHOTO Sent with Exhibit WE
55. r events of force of nature Stetson and its subcontractors shall not be liable for ordinary wear and tear in handling of equipment It is understood that Stetson and its subcontractors are not insurers Insurance if any shall be obtained by the Exhibitor Amounts payable by Stetson hereunder are based on the scope of the liability as herein set forth and are unrelated to the value of the Exhibitor s property It is further understood and agreed that Stetson and its subcontractors do not provide for full liability should loss or damage occur In the event that Stetson or its subcontractors should be found liable for loss or damage to Exhibitor s equipment the liability shall be limited to the specific article that was physically lost or damaged Such liability shall be limited to a sum equal to 10 per pound per article with a maximum liability of 50 00 per item or 1 000 00 per shipment whichever is less as agreed upon damages and exclusive remedy Provisions of this paragraph shall apply if loss or damage regardless of cause or origin results directly or indirectly to property through performance or nonperformance of obligations imposed by the offering of services to Exhibitors or from negligence active or otherwise by Stetson its subcontractors or their employees Be sure your freight is insured from the time it leaves your firm until it is returned after the show It is suggested that Exhibitors arrange all risk coverage This can usually be
56. rce is available If Exhibitor fails to pick up workers at time or dered a one 1 hour per worker no show charge will be assessed e The maximum capacity is 5 000 pounds Larger forklift and crane service is available only by advance request e Payment authorization is required with all orders Payment received after discount deadline will be charged at the standard rate e Signature denotes acceptance of Terms amp Conditions All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual EXHIBIT COMPAY NAME BOOTH EXHIBITOR ADDRESS or O LL or LLJ O or O LL Y ar O LL CITY STATE ZIP EMAIL PHONE EXT FAX EXHIBITOR SIGNATURE PRINT NAME 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com S T ETS O N SHOWCASE FOR o CONVENTION SERVICES MAY 27 29 2015 SUSTAINABLY PRODUCED EXPOSITIONS FREIGHT HANDLING 8 DRAYAGE SERVICES Stetson Convention Services is the exclusive provider of freight handling services This should not be confused with the cost to transport your materials to and from the event Below are the options and explanations to ship your material whether in advance or directly to show site ADVANCE SHIPMENTS TO WAREHOUSE Shipments are received at warehouse unloaded and stored up to 30 days prior to show move in date Shipments are delivered to show site unloaded and delivered to your booth first freight on floor E
57. rength from a Quarter Century of Connections Dear Showcase for Commerce Exhibitor STETSON CONVENTION SERVICES INC SCS is pleased to be your Official Service Contractor for the Showcase for Commerce May 27 29 2015 at the Cambria County War Memorial Arena Please read the enclosed rules and regulations as well as the terms and conditions to ensure a successful and enjoyable show Also enclosed are equipment rental and service order forms for your information and use See below for navigation tools If you have any questions or require an item not included in this manual please contact SCS Exhibitor Services We look forward to working with you Julia Flaherty Event Account Manager jflaherty stetsonexpo com a Looking to green your booth Follow the SEED to find environmental products throughout the Stetson manual SHOW INFORMATION Show Contacts Important Dates amp Booth Equipment Show Site Work Rules PAYMENT TERMS amp CONDITIONS Terms amp Conditions Conditions for EAC EAC Payment Form Exhibitor Payment Authorization Form 3rd Party Authorization Form RENTAL ORDER FORMS these items will be processed pre show General FAQs Booth Package Order Form Furniture Order Form Accessory Order Form Display Order Form Signage Order Form Carpet Order Form Floral Order Form LABOR ORDER FORMS these items are an estimate and will be processed at show site Booth Cleaning Order Form Labor Order Form Labor Instru
58. rial from May 4 thru May 22 from 10 00 am to 4 00 pm Exhibits should be shipped prepaid in care of the Showcase for Com merce to the Cambria County War Memorial 326 Napoleon Street Johnstown PA 15901 Use Exhibit Freight Form Direct to Show Site Questions may be directed to Tom Grenell at 814 536 5156 cell 814 243 2608 or email tgrenell gmail com Exhibits may also be advanced shipped to Stetson Convention Services by May 15 2015 Use Exhibit Freight From Warehouse Shipment Questions may be directed to Stetson Convention Services at 412 223 1090 regarding warehouse shipments LIABILITY It is specifically agreed that exhibitors shall assume all responsibility for damage to rooms or properties there of and will not hold the Cambria County War Memorial nor the Greater Johnstown Cambria County Chamber of Commerce nor Johnstown Area Regional Industries nor the Showcase for Commerce for any liability which might ensue from any cause whatsoever Since every precaution will be taken to protect against the loss of material during the Show neither the Cam bria County War Memorial nor the Greater Johnstown Cambria County Chamber of Commerce nor Johnstown Area Regional Industries nor the Showcase for Commerce can be held responsible for such losses Security will be provided during the closed hours of the exhibit plus during hours of setup Any damage to Cambria County War Memorial property is the sole responsibility of
59. sang one 7 CONVENTION SERVICES MAY 27 29 2015 SUSTAINABLY PRODUCED EXPOSITIONS Please review each section and should you have any additional questions please call STETSON EXHIBITOR SERVICES at 412 223 1090 INSTALLATION amp DISMANTLING Stetson Personnel handles the installation and dismantle of display units and exhibit booths Exhibitors requiring labor services can complete the enclosed LABOR ORDER FORM If the individuals performing the installation work are employees of an official display house proper insurance documentation and notification in writing must be mailed to Stetson Convention Services 30 days prior to event move in including show name and exhibiting company HOURS Straight time Monday through Friday 8 00 am to 4 30 pm Overtime Monday through Friday 4 31 pm to 7 59 am Saturday 12 00 am to 11 59 pm Double time Sunday and Holidays 12 00 am to 11 59 pm CARPENTRY Flooring Exhibitor owned carpet over 200 square ft must be installed by Stetson Personnel due to safety liability rules and regulations Exhibitor provided tape may not be used on the facility s flooring only specific flooring tape provided by Stetson and can be ordered onsite as available or pre ordered on labor form Displays Exhibitors may install and dismantle their own displays using tools and ladders they have supplied on their own Exhibitors will take full responsibility over the safety of their crew while using such tools and must be co
60. set against the amount of any alleged loss or damage Any claim against Stetson shall be considered a separate transaction and shall be resolved on its own merits Stetson reserves the right to charge Exhibitor for the difference between the Exhibitor s estimate of charges and the actual charges incurred by Exhibitor or for any charges that Stetson may be obligated to pay on behalf of Exhibitor including without limitation any shipping charges If Exhibitor provides a credit card for payment and charges are rejected by the Exhibitor s credit card company for any reason Stetson hereby provides notice that it reserves the right and Exhibitor authorized Stetson to continue to attempt to secure payment through that credit card for as long as unpaid balances remain on Exhibitor s account LABOR TERMS amp CONDITIONS RESPONSIBILITY AND INDEMNIFICATION LABOR UNDER THE SUPERVISION OF STETSON CONVENTION SERVICES INC Stetson will be responsible for the performance of labor provided under this option Stetson does not assume responsibility for any acts of or loss to persons parties and or other contracting firms not under Stetson s direct supervision and control In no event shall Stetson be liable for loss or damage caused by delay in labor beginning work when Exhibitor request labor to begin later than the start of the working day Stetson shall not be responsible for loss delay or damage due to strike lockouts and or work stoppages or other causes
61. show carrier Arrangements must be made for all other carriers Shipments without paper work above must be signed on site will be re routed onto our show carrier via your expense Verify piece count weight and address PRIOR to pick up Z O lt 2 oc O LL E O O 2 UN O Z gt O cO gt O 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com ADVANCE WAREHOUSE ADVANCE WAREHOUSE 81eu3ins piore 0 S3lII L AJHSITINA u A1 q IAE ISNIN JO 3391d y100g JOYQUYX3 SHOWCASE ZTZST Vd usinqs1lid 1S uo1 e1s 006Z S3914193S UOQUIAUVO UOSIDIS 1HDI384 NOILISIHXI HSNY 81eu3ins piore 0 SIINIL AJHSITINA u A1 q BAJE ISNIN JO 3391d y100g JOYQUYX3 SHOWCASE ZTZST Vd usinqs1lid 1S uo1 e1s 0067 SODIAJIIS UOWUSAUO UOSIDIS CaS 2 EE EN ADVANCE WAREHOUSE ADVANCE WAREHOUSE 81eu3ins PIOAB 02 SINIL AJHSITINA u A1 q SAE ISNIN JO 3391d y100g JOYQUYX3 SHOWCASE ZTZST Vd YSINQSYid 1S UOJA8IS 006Z S331A13S UOQUIAUVO UOSIDIS 81eu3ins PIOAB 02 SINIL AJHSITINA u A1 q SAE ISNIN JO 3391d y100g JOYQUYX3 SHOWCASE ZTZST Vd YSINqsyid 1S UOJABIS 006Z S331A13S UOQUIAUVO UOSIDIS ie lt 1HA51343 NOILIGIHXI HSNY um ts a a a a a a e a mt Sn el pn mm gt j s s s s s s a sS S a a a a e de 1H91343 NOILIJIHXJI HSNY 1H9
62. sonexpo com GENERAL FAQS SHOWCASE FOR COMMERCE S T ETS O N DISCOUNT DEADLINE CONVENTION SERVICES FRIDAY MAY 15 SUSTAINABLY PRODUCED EXPOSITIONS Showcase for Commerce exhibitors receive 1 6 x 30 skirted table with a compostable table covering and 2 folding chairs per 10 x 10 booth space at no charge Although these are included with the purchase of the booth space exhibitors must request these items prior to the show The below chart is for each 10 x 10 space For a 10 x 20 booth space you are able to receive double the tables and chairs For exam ple a 10 x 20 booth space could request 2 tables and 4 chairs by placing a 2 in the Qty box for the first option e Each Table Top Exhibitor receives a 8 x 30 undraped table Chairs are available upon request Please see offer below e Any exhibitor who requests these furnishings after the deadline date or at show site will be charged at the standard price rate Please contact our Exhibitor Services Department with any questions e The exhibit hall will be cement flooring with red carpet lining the aisles Exhibitors interested in carpet rental may do so by sub mitting page 13 Carpet Order Form PLEASE SUBMIT THIS ORDER FORM BY FRIDAY MAY 15 2015 TO RECEIVE DISCOUNTED YES AM REQUESTING BOOTH PACKAGE QTY PRICE THE FOLLOWING PER 10 X 10 BOOTH SPACE ue ee ae Check Here 6 x 30 Skirted Table x Free a IF OR
63. t X psf PLEASE CONTACT US FOR ADDITIONAL CREATIVE OPTIONS TO ENHANCE YOUR BOOTH SPACE e Email print ready artwork to your exhibitor services representative e Anyin house work needed to prepare non digital art for production or to correct digital files to a production ready state is billed at the Graphic Design Hourly Rate in half hour increments 50 00 per hour e No refunds will be granted to any items cancelled after print ready artwork or approval has been submitted e Payment authorization is required with all orders Payment received after discount deadline will be charged at the standard rate e Signature denotes acceptance of Terms amp Conditions All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual TOTAL OF ALL ITEMS ORDERED 6 SALES TAX EXHIBIT COMPAY NAME BOOTH EXHIBITOR ADDRESS CITY STATE ZIP EMAIL PHONE EXT FAX EXHIBITOR SIGNATURE PRINT NAME gt ma O LL ac LLI O ma O LLI QO lt lt Q N 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com SHOWCASE FOR COMMERCE ST ETS O N DISCOUNT DEADLINE CONVENTION SERVICES FRIDAY MAY 15 SUSTAINABLY PRODUCED EXPOSITIONS a ENVIRONMENTAL INLINE BOOTH CARPET 13 OZ 100 EcoSolution Q type 6 solution dyed yarn recyclable into fiber and backing QTY STANDARD SIZES WILL COVER 10 X 10 SPACE DISCOUNT PRICE STANDARD PRICE TOTAL COLOR 10 x 10
64. t quickly and there is limited space available for new exhibitors it is critical that you complete your registration form as quickly as possible If you have any questions you may contact us by phone 814 536 5107 or 800 790 4522 fax 814 539 5800 or email sherry johnstownchamber com BOOTH DIMENSION Inside Arena 8 deep x 10 wide booth Included in the price of each booth are one table and two chairs To order complete Table and Chairs Order Form on Page 16 and return by May 15 2015 Outside Displays 10 x 20 DECORATIONS SIGNS FURNITURE ETC All exhibitors may equip their exhibition with furniture lamps and potted plants and flowers provided they are in accordance with the general decorative scheme and do not obstruct a general view of the show decorations The booth perimeters will be constructed of one inch tubular aluminum Each booth will be separated by a three foot high tubular frame extending 8 feet from front to rear Divisions may be omitted to allow exhibitors to combine two or more booths into one booth Black curtains will be used for backdrop and blue for sides Display must be staffed during all show hours including the Opening Ceremony on Thursday May 28 2015 from 4 00 pm 7 30 pm COMBUSTIBLE FUELS No combustible fuels or open flame equipment will be allowed to operate without the permission of the Cam bria County War Memorial management To obtain approval please call Tom Grenell at the Arena at 8
65. the exhibitor causing such damage or defacement PAGE EXHIBITOR GUILDLINES Event Date MAY 27 29 2015 SHOWCASE FOR COMMERCE Showcase For Commerce Privacy Policy This privacy policy provides privacy information about Showcase For Commerce events and the www showcaseforcommerce com website Please read it carefully Questions concerns or comments regarding this privacy policy should be directed to info showcaseforcommerce com or to Linda Thomson at 814 535 8675 or Sherry Cole at 814 536 5107 Showcase For Commerce Events The Showcase For Commerce is big news not only in the Greater Johnstown area but also in other media outlets Stories and photos about various Showcase for Commerce topics including its various events may appear not only in other regional coverage the Washington DC metro area for example but also in national and even international broadcasts and publications Web coverage is also likely In addition the Showcase For Commerce Committee uses information from previous events to develop each year s promotional materials As a result numerous photographers and videographers capture a significant portion of each Showcase For Commerce As an exhibitor or attendee you may appear in those pictures and videos By entering any of the Showcase For Commerce venues you are implicitly agreeing to allow your appearance in any picture or video that may be publicly or privately distributed The www showcasef
66. tors are more than welcome to supervise and work along with the Stetson Personnel The Stetson Personnel are working with trade show displays often and are familiar with installing and dismantling If you are unhappy with the workers provided please visit the Stetson service desk immediately DO HAVE TO HIRE STETSON PERSONNEL IF A DISPLAY HOUSE IS HANDLING MY INSTALLATION AND DISMANTLE e Your display house is required to use the same Stetson Personnel that has jurisdiction at the show facility The display house should be aware of this but it would be smart to double check with your appointed display house to ensure a smooth move in WHAT IF NEED TO LEAVE BEFORE MY EMPTIES RETURN e You can order Stetson supervised dismantle labor at the Stetson service desk Please provide all dismantle and outbound shipping information and be sure you have a credit card on file Stetson will dismantle pack up and ship out your booth materials for you WHEN WILL MY CREDIT CARD BE CHARGED e Throughout the show process there is a possibility of 3 charges pre show show and post show Pre show charges will include all tangible items ordered tables chairs carpet advance warehouse freight Show charges include show site orders installation labor and freight handling Post show charges will include dismantle labor and any charges incurred from the move out of the show 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stet
67. tted to carry in what one person can hand carry in one trip without the use of hand trucks or dollies e You are not permitted to hand carry through the dock area Hand carrying applies to front entrance only DO I SEND MY SHIPMENT PREPAID OR COLLECT e Only prepaid shipments will be accepted This ensures that transportation charges will be paid by the exhibitor or third party e Collect shipments will be returned to the delivering carrier HOW DO I ESTIMATE MY COST e Freight handling rates apply to each CWT 100 Ib increments or fraction thereof and are based on the actual inbound weight To calculate total pounds of shipment round up each total shipment weight to the nearest 100 lbs ex 325 Ibs would be round ed to 400 lbs Any weight of 51 200 lbs should be calculated at 200 lb minimum WHAT IS A BILL OF LADING e A Bill of Lading is a document that establishes the terms between a shipper and a transportation company This carrier issued receipt indicates the condition the transported material is received and includes piece count weight and type of merchandise e Acertified weight ticket is required to avoid surcharges A weight ticket that is hand written is not accepted as certified HOW DO LABEL MY PACKAGES e To ensure safe arrival of your material and to avoid surcharges each item should be properly labeled with the exhibiting compa ny s name the booth number and the name of the event e Labels for Advance to Wareh
68. w charge will be assessed e An exhibitor representative is permitted to work along Stetson Personnel for set up and dismantle of booth LABOR RATES 1 hour per worker minimum charge thereafter 1 2 hour increments DISCOUNT PRICE STANDARD PRICE STRAIGHT TIME Weekdays 8 00 am to 4 30 pm 90 00 115 00 OVERTIME Saturdays and weekdays 4 31 pm to 7 59 am 135 00 172 50 DOUBLE TIME All day Sunday and holidays 180 00 230 00 PLACE ORDER HERE Please estimate the number of workers and hours per worker needed SCHEDULE SCHEDULE SCHEDULE TOTAL OF HOURS PER LABOR TOTAL DATE S START TIME END TIME WORKERS WORKER RATE Installation Dismantle S Please Indicate Supervision TOTAL LABOR ORDERED O Option 1 Supervised by Stetson 30 45 00 MINIMUM STETSON SUPERVISION FEE next page to be completed ADDITIONAL EQUIPMENT NEEDED IE CARPET TAPE Option 2 Supervised by Exhibitor TOTAL ESTIMATED LABOR e All cancellations must be submitted in writing to Stetson at least five 5 business days prior to first day of event move in Failure to do so may incur the full charge of estimated labor needed e Labor orders placed after discount deadline date will be filled as work force is available e Labor scheduling is done on a first come first serve basis Stetson will do our best to schedule your requested time Remember that all labor ordered is just an estimate Invoices will be calculated according to actual hours worked Please orde
69. will not have to worry about carrier wait times and the charges those incur Exhibitors will not have to wait for their carrier to show up Representatives will be on site to answer all questions regarding shipment delivery and charges Overtime charges can be avoided SHIP EARLY e Shipments arriving late to the warehouse or show site can cost time and money Ship as early as possible Our advance warehouse accepts shipments at least 30 days prior to move in N LLJ Z LLJ Q D D D Z O Z lt I Y LLJ ad LL 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com ST ETS O N SHOWCASE FOR o CONVENTION SERVICES MAY 27 29 2015 SUSTAINABLY PRODUCED EXPOSITIONS FREIGHT HANDLING FAQS WHAT IS THE DIFFERENCE BETWEEN SHIPPING AND FREIGHT HANDLING e Shipping is making arrangements with a carrier or courier to transport your exhibit materials to the advanced warehouse or to show site and or outbound from the show to your specified destination e Freight handling is the service provided by Stetson to handle your shipment once it arrives to the advanced warehouse or at show site until it leaves show site This includes unloading of freight storing at warehouse delivery to show if sent advance and your booth storage of empty containers return of empty containers handling to dock area reloading onto carrier CAN CARRY MY OWN MATERIALS IN e You are only permi
70. xhibit hall with labor assis tance please call for details e Jockey Fee Shipments arriving at the warehouse after the transfer date will incur a special delivery charge if the exhibitor wishes to have the materials delivered to the show This charge is based upon weight dimensions show location weekday weekend after hours and or holidays e Forwarding Fee Shipments returned to the warehouse for holding or re forwarding will be charged 50 00 per day and 50 00 per 100 Ibs with a 150 00 minimum MONEY SAVING TIPS SMALL PACKAGE SHIPPING WITHOUT DOCUMENTATION e Express shipments such as FedEx UPS and DHL are delivered without documentation such as a Bill of Lading or certified weight ticket These packages will be delivered to the booth without guarantee of piece count or condition Shipments received without documentation will be included in the catego ry of Special Handling because of the additional time and labor involved e Consolidate small packages to save money Packages received separately will be billed per receiving event i e Three separate shipments 58 lbs 200 Ib minimum 62 lbs 200 Ib minimum 70 lbs 200 Ib minimum All three shipped together 190 Ibs 200 Ib minimum BENEFITS OF PREFERRED ON SITE CARRIERS e Stetson will have at least one preferred carrier on site at the close of your show They provide all of the necessary paperwork and scheduling to ensure a smooth move out e Benefits Exhibitors
71. y No refunds will be granted to any items cancelled after Discount Deadline as most orders have been placed and processed Payment authorization is required with all orders Payment received after discount deadline will be charged at the standard rate Signature denotes acceptance of Terms amp Conditions All orders subject to the Terms amp Conditions as outlined in the Exhibitor Service Manual TOTAL OF ALL ITEMS ORDERED 6 SALES TAX EXHIBIT COMPAY NAME BOOTH EXHIBITOR ADDRESS CITY STATE ZIP EMAIL PHONE EXT FAX EXHIBITOR SIGNATURE PRINT NAME 2 ar O LL or LLJ O or O lt a md O 2900 Stayton St Pittsburgh PA P 412 223 1090 F 412 223 1094 www stetsonexpo com SHOWCASE FOR COMMERCE S T ETS O N DISCOUNT DEADLINE CONVENTION SERVICES FRIDAY MAY 15 SUSTAINABLY PRODUCED EXPOSITIONS DISPLAY 4 10 TURNKEY HARD WALL DISCOUNT PRICE STANDARD PRICE 8 Back Wall Header 1 300 00 1 690 00 Signage in three panels or an overlay for an additional 150 DISPLAY 5 10 TURNKEY HARD WALL 8 Back Wall Header 3 Side Panels Signage in three panels or an overlay for an additional 150 1 600 00 2 080 00 DISPLAY 6 10 TURNKEY HARD WALL WITH COUNTERS 8 Back Wall Header Two 42 high Counters 1 950 00 2 535 00 DISPLAY 7 20 DELUXE TURNKEY HARD WALL OVERLAY 20 Hard Wall with Overlay Two Columns 3 900 00 5 070 00 DISPLAY 8 SERPENTINE WALL 22 Lx8 H

Exhibitor Service Manual - Greater Johnstown

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