Mid-Atlantic Nursery Trade Show (MANTS)
Contents
1. Approximate number of plants evergreens shrubs trees being donated Contents being donated My Booth Number s Authorizing Signature by signing this form I verify that I have read and will comply with the information below Please Print Signed Name above Mail this form to MANTS Or Fax this form to 410 296 8288 c o Plant Donations P O Box 818 Or Complete Plant Donation On line Brooklandville MD 21022 Questions Please call us at 410 296 6959 As a service to our exhibitors MANTS provides colored ribbon and tags with wire which exhibitors must use to designate whether a booth has been donated green ribbon or sold orange ribbon and to whom specific goods belong write name and tag each item These ribbons and tags are available at the Five Star Convention Decorating booth at the back of Hall D beginning at 12 00 pm on the last day of the show Important Reminder NO BOOTHS MAY BE WRAPPED in colored ribbon prior to the 2 00 pm close of the show on Friday MANTS show management reserves and has previously exercised the right to remove exhibitors from future shows for non compliance We regard early departure from the show as a very serious and unnecessary violation of show rules and we appreciate your cooperation 33 TE es MANT Envelope Stuffer Order Form The Masterpiece of Trade Shows Order On Line or complete and send the form below A sample of the envelo2. 4 Freight handling fees are based on the total weight of your non plant shipment and will be charged at the minimum rate of 100 or 75 00 per 100 pounds for round trip service and handling of all empty containers D Extended Fork Life Service 1 Exhibitors that require extended time in freight handling or fork lift service i e a more elaborate display in the lobby or prolonged need for positioning of display material will be charged for freight handling of exhibit and non exhibit product The fee will be 225 00 per hour or any portion of an hour MANT Fire Marshal s Regulations bamean es The Masterpiece of Trade Shows Below are the Fire Marshal s Regulations for the Baltimore Convention Center that pertain specifically to setting up an exhibit at MANTS Exhibitor compliance with these regulations is mandatory Please be advised that the law in Maryland and in Baltimore City gives broad discretionary powers to the Fire Marshal MANTS will strictly enforce these regulations and any decision by MANTS or our designated representatives regarding these is binding and non negotiable We appreciate your cooperation understanding and compliance with these regulations 1 2 3 4 5 6 No cut trees While this obviously applies to Christmas trees the fire marshal also warns against landscape material being cut instead of balled as per section 31 1 4 5 of the NFPA 101 Life Safety Code furnishing
3. The Masterpiece of Trade Shows Lot C Parking Map at Oriole Park The Map below is available to download as a separate and larger PDF on the Exhibitor page at mants com See the box labeled Driving Direction on the right side of the page ORIOLE PARK Oriole Park at Camden Yards 333 West Camden Street Baltimore MD 21201 pan 2 D oO E 2 D gt C o O TN es MANT Directions to Staging Lot H at M amp T Bank Ravens Stadium The Masterpiece of Trade Shows For GPS Users the M amp T Bank Stadium address is 1101 Russell Street Baltimore Maryland 21230 Parking Information If you need to park your vehicle after leaving the convention center either for the day or overnight are not staying overnight or have an oversized vehicle we have included daily and overnight parking rates a map and directions to Lot C at Oriole Park on pages 25 and 26 From the North or South on I 95 Follow signs on I 95 for Exit 53 1 395 North Downtown e Once on I 395 North keep in right two lanes follow sign for Russell St MLK Blvd Take the Russell St exit Turn Left at flashing light bottom of exit ramp and get into left lane Turn Left onto Russell Street and get immediately into right lane Look for signs to Stadium Lots and F G H Lots CLS Electric Supply and Staples are on your right e Go through light at Hamburg Street and Bear Right following signs to F G H Stadium Lots
4. get away for any reason are responsible and will be billed for the time and related costs for the removal of all balloons that do not descend from the ceiling by their own means Exhibitors using helium must also comply with Fire Regulation 6 listed on the previous page regarding the storage of cylindrical containers and non flammable compressed gasses Please note that Mylar balloons are strictly prohibited The complete Baltimore Convention Center BCC Fire Department Regulations may be found on page 12 of the BCC Service Manual You may download a copy from their web site or by using the following link http www bccenter org downloads files service_manual pdf SN Es MANT Utility Telecommunication and Audio Visual Service The Masterpiece of Trade Shows Utility electrical water fill and drain or air Telecommunication and or Audio Visual services for your exhibit space must be ordered directly from the exclusive subcontractors affiliated with the Baltimore Convention Center Details on how to order one or more of these services is outlined below While order forms are available in the forms section of this manual whenever possible exhibitors are encouraged to take advantage of the on line ordering systems available through these individual companies Utilities Edlen Electrical Exhibition Services provides electrical water fill and drain and compressed air services To place your order online go to https
5. Oriole Park Lot H Staging M amp T Bank Stadium BCC Balto Convention Center VNLA Research Reception and Charity Auction Wednesday January 9 Tir Na Nog Irish Pub in Harborplace 6 10 pm Register for Virginia s annual Research Reception and Charity at www mants com MANT bamean es The Masterpiece of Trade Shows On line Registration for Exhibitors Companies who exhibit at MANTS receive two 2 complimentary registrations for each booth All staff must be registered for the show Having an exhibit space does not mean that your staff is registered Registering on line is encouraged and available 24 7 through January 11 For exhibitors who prefer to register by fax or mail these instructions and forms appear on the next few pages For exhibitors who register additional staff and or guests beyond their complimentary allotment Early Bird Registration pricing ends at midnight on December 7 For exhibitors who wish to register booth staff additional exhibit staff and or guests on line please follow the instructions below KR o N 9 Go to www mants com and select the Exhibitor tab at the top of the page Scroll down to the Registration Section and select On Line Registration Select your Company name from the drop down list Enter the Primary Contact s E mail Address and the password If you do not know your password select Forgot my Password and it will be sent to your e m
6. ordering edlen com register and place your order Should you have any questions or need to speak to someone regarding Edlen provided services please call Nick directly at 410 649 7321 or email baltimore edlen com Telecommunications M C Dean Inc provides all telecommunication services except for wireless internet service To order on line go to https bcc mcdean com bec pub login oss Order by December 7 2012 for discount pricing If you have questions or need help with telecom service please call Martin Husbands at 410 649 7097 or e mail martin husbands mcdean com Wireless Internet Service is available on the show floor and must be purchased directly through MANTS The cost for this service is available at 150 per connection through December 7 2012 and 250 thereafter Access the on line form to place your order or use the faxable form in this manual Should you have any questions regarding wireless internet service please call us at 800 431 0066 or email info mants com Audio Visual Services Projection Presentation Technology PPT provides any and all Audio Visual Equipment and Service Please download the faxable order form from the Convention Center web site at http www bccenter org downloads files projection_order_form pdf Should you have any questions or need assistance with audio visual equipment or service please call PPT at 410 649 7314 or e mail exhibits projection com bamean es MANT Move in and S
7. real conversation will probably offer a faster resolution to your question If you are reading these instructions on line you may connect to your OEP here
8. Park Howard Street end third floor of the Baltimore Convention Center bamean es MANT Hotel Reservations and Rates The Masterpiece of Trade Shows The Visit Baltimore Housing Bureau is the only service authorized to make hotel reservations for MANTS Reservations should be made as soon as possible to guarantee your hotel of choice and must be made through Visit Baltimore DO NOT BE FOOLED BY CALLS FROM HOUSING COMPANIES MANTS has hotel rooms To make your reservation s by INTERNET go to www mants com select Exhibitors and then scroll down to Hotel Reservations PHONE Call the Housing Bureau at 800 282 6632 toll free or 410 837 4636 for international calls Housing bureau hours are Monday Friday 8 30am 5 30pm E S T FAX Complete the Housing Form found in this manual or on line and fax it to 410 659 8398 When using this form please provide your room and bedding preferences in the Special Request Section The hotels will assign specific room types upon check in based upon availability CONFIRMATIONS The Housing Bureau will send you a reservation confirmation Review it carefully for accuracy If you do not receive a confirmation via e mail fax or mail within 14 days after sending your request contact the housing bureau directly at the numbers listed above ROOM RATES TAXES These MANTS Hotel Rates are available until Thursday January 3 2013 After that date the official MANTS block will be clos
9. having them delivered to and from your booth drayage or your pre arranged display and packing labor bamean es MANT Freight Policy The Masterpiece of Trade Shows A Exhibitors who Hand Carry Their Display Material 1 There will be no freight handling charges for an exhibitor to hand carry his display on to the show floor This type of exhibitor would be a walk in arriving via Pratt Street or Charles Street lobby entrances not via convention center security Hand carry does not include use of nursery carts dollies or other tools to assist in transportation of the display materials This is truly a category for an exhibitor who has a small pop up type display who can carry or roll the exhibit case on to and off of the show floor 2 If you need to ship your display from MANTS after the show you will be subject to the policy below Please read part B B Exhibitor s Company Owned Truck used for Move in and Move out 1 There will be no freight charges incurred for any product handling for company owned or personally owned vehicles that drive on to the show floor or stage via the dock unless that exhibitor has items that require shipping at the end of the show Company owned vehicles do include U Haul etc For exhibitors that incur out bound shipping there will be a freight handling fee from the decorator in addition to any shipping costs you incur The decorator will charge a minimum fee of 100 or 50 00 per 10
10. or decorative purposes will be allowed No flammable and combustible liquids such as gasoline kerosene cleaning solvents and other petroleum based materials or liquefied petroleum gasses shall be used or admitted inside the building No compressed flammable gases such as acetylene hydrogen or propane may be used Cylinders or non flammable compressed gasses shall be secured in a vertical or horizontal position depending on tank use and design pending written approval by the Fire Prevention Captain Continued Next Page 11 7 Hazardous chemicals such as pool chemicals pesticides corrosives herbicides poisons etc are prohibited 8 All vehicles or machinery brought into the building for purposes of display shall have no more than five gallons of fuel in the tank fuel tanks must be locked or effectively sealed and battery cables shall be disconnected from the ignition system Keys to all such vehicles must be kept in a common accessible location for removal from the Center in the event of an emergency Vehicles that run on propane are prohibited in the center for display purposes with the tanks attached You may display the vehicles without the tanks as long as they can be brought in under manual power or by gasoline The propane tanks empty or full are strictly prohibited 9 Balloons Helium balloons are permitted for display purposes but must remain tied down and secure at all times Exhibitors who display balloons that do
11. 0 pounds for this one way freight handling service Some examples of who will incur this type of charge include a An exhibitor who hand carries or brings in his display in his own personal vehicle but then needs to ship that display to another show b An exhibitor who arrives at MANTS is his company truck which contains plants catalogs display props such as tables and chairs etc This exhibitor sells his plants at the end of the show and distributes some of his catalogs but then needs to ship home the remainder of the catalogs and display props This exhibitor will pay freight handling to Five Star for the remaining catalogs tables and chairs etc that are to be shipped out The minimum freight handling fee for MANTS 2013 will be 100 2 To expedite move out exhibitors who do have out bound shipping are asked to fill out the required freight handling forms from the Five Star service manual Exhibitors are encouraged to complete their freight handling forms and pay in advance to receive the most cost savings Registering and paying for freight handling in advance of the show is a cost savings over ordering and or declaring your freight needs onsite Pricing Policy and Payment Deadlines For items and services ordered and paid by September 10 2012 take a 15 early bird discount from the published pre tax prices Continued Next Page 9 For items and services ordered and paid between September 11 and November 16 2012 pa
12. 649 7480 The longer you wait the harder it is for us to enforce Food Service All food service distribution must be provided by Centerplate the Convention Center Caterer Please note that no alcohol sales or consumption is permitted in the exhibit halls at MANTS Centerplate s representative is Marsha Pratt and she may be reached at 410 649 7009 or marsha pratt centerplate com Non Compliance with any of these Exhibitor Guidelines or Fire Marshal Regulations may result in an exhibitor s removal from the show If your questions are not answered in this Exhibitor Information Manual or you require additional information or clarification please contact us at Mid Atlantic Nursery Trade Show Inc Phone 410 296 6959 or 800 431 0066 P O Box 818 Fax 410 296 8288 Brooklandville MD 21022 E Mail info mants com SN Es MANT Decorator Drayage General Services Contractor Information The Masterpiece of Trade Shows The exclusive provider of decorating services to the Mid Atlantic Nursery Trade Show is Five Star Convention Decorating PO Box 250 Hampstead Maryland 21074 Phone 410 239 0606 Fax 410 239 1452 www fivestarcd org info fivestarcd org Pre shipping is strongly encouraged and is a great way to just walk in and set up Questions regarding furniture rental shipment of freight drayage labor booth cleaning or other special services should contact Mary Ann at Five Star directly The De
13. Go Straight out of the lot onto West Street e Turn Left onto Leadenhall Street at the first intersection e Turn Left onto West Hamburg Street at second stop sign e Go Straight on West Hamburg Street over the bridge Ravens Stadium will be on your left and get into your Right Lane e Turn Right at light onto Russell Street CAUTION an immediate right will put you on Interstate 395 so cross over this entrance ramp before turning right onto Russell Street e Get into right lane and drive past Oriole Park and West Camden Street Turn Right onto Pratt Street and stay in right lane e Turn Right onto Charles Street Charles Street is after Eutaw Howard Sharp and Hanover Streets e Turn Right into Convention Center Security Directions from the Baltimore Convention Center to Staging Lot H at M amp T Bank Ravens Stadium For GPS Users the M amp T Bank Stadium address is 1101 Russell Street Baltimore Maryland 21230 e Turn Right onto Charles Street out of Convention Center Security e Turn Right onto Conway Street and get into right lane e Go through second light across Howard Street and over the rail tracks into Oriole Park at Camden Yards e Bear Left and go to second stop sign e Turn Right go through flashing red light and get into left lane e Turn Left onto Russell Street and get immediately into right lane Look for signs to Stadium Lots and F G H Lots CLS Electric Supply and Staples are on your right e Go through li
14. Mid Atlantic Nursery Trade Show MANTS XO O k Exhibitor Information Manual for 2013 MANT YN Onn A LU N e 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 _ The Masterpiece of Trade Shows Exhibitor Information Manual Table of Contents Table of Contents Check List General Show Information Exhibit Specifications Exhibitor Guidelines Decorator Drayage General Service Contractor Freight Policy Fire Marshal s Regulations Utility Telecommunication and Audio Visual Service Move In and Staging Guidelines Move Out and Staging Guidelines Schedule of Events On Line Registration Instructions Pre Registration Form Lead Retrieval Hotel Reservations and Rates Hotel Map Hotel Reservation Form Advertising and Sponsorship Information Parking Information and Rates Parking Lot C Map Directions to Staging Lot H from 95 395 amp 83 29 30 31 32 33 34 35 36 37 Directions to BCC from Staging Lot H Directions from BCC to I 95 and I 83 Post Show Cleaning Selling and Buying Booths Important Guidelines Plant Material Donation Form Envelope Stuffer Order Form Show Label Order Form On Line Exhibitor Profile Instructions FORMS Use the links below to access the forms and information you need for MANTS Paper forms are available in the exhibitor manual ABF Freight Audio Visual Orders Conference Room Requests Envelope
15. Shows WEDNESDAY JANUARY 9 6 30 am 6 30 pm Shuttle buses run from Lot C to BCC 7 30 am 9am Annual Meeting of the Maryland Nursery and Landscape Association Pre registration required thru MNLA Room 337 8am 5pm PRATT amp CHARLES REGISTRATION LOBBIES OPEN 9am 5pm EXHIBIT HALLS OPEN 6 pm 10 pm _VNLA Research Reception and Charity Auction Tir Na Nog Irish Pub in Harborplace THURSDAY JANUARY 10 7 am 6 30 pm Shuttle buses run from Lot C to BCC 7 am 9am Annual Meeting Virginia Nursery and Landscape Association Pre registration required thru VNLA Sheraton Inner Harbor 8am 9am Annual Meeting West Virginia Nursery and Landscape Association Room 330 8am 5pm PRATT amp CHARLES REGISTRATION LOBBIES OPEN 9am 5pm EXHIBIT HALLS OPEN 5pm 7pm Young Nursery Professionals Reception location TBA 5 pm 7pm HRI Scholarship Donor Reception Camden Lobby 3d Floor BCC FRIDAY JANUARY 11 7am 3pm Shuttle buses run from Lot C and H to BCC 8 am 2 pm PRATT amp CHARLES REGISTRATION LOBBIES OPEN 9am 2pm EXHIBIT HALLS OPEN 3pm 8pm Shuttle Bus runs from Lots H to C to BCC The Show Management Office on the 2nd floor of the Pratt Street Lobby opens to exhibitors daily at 7 15 a m For your convenience during show hours the business center located in the Pratt Street Registration Lobby is available for copier fax and internet services Food service is available throughout the show in the exhibit halls and in the Charles Street Lobby Lot C
16. Stuffer Orders Envelope Stuffer sample Mailing Label Disk Order Plant Donation Form Utility and Telecom Orders Wireless Internet Order SN Es MANT Checklist The Masterpiece of Trade Shows We recognize that your preparations for MANTS in addition to all of life s offerings may present some challenges especially given the size of the show Your company will be one of 970 or so occupying over 1 500 exhibit spaces that covers over 300 000 square feet To help you get ready we have prepared a list of items for your consideration As always we strongly encourage you to take advantage of our many on line resources linked to the web version of this manual and on mants com Please be sure to pre register your staff order services and make reservations as soon as possible Have you Contacted Five Star Convention Decorating Read and or Downloaded the Five Star Decorating Service Manual Arranged For the Pre Shipment of Your Booth Materials Reviewed the Rules Regarding the Freight Policy Pre Registered your Complimentary and Other Booth Staff Early Bird Rates End Dec a Made your Hotel Reservations through Visit Baltimore Ordered your Utility Telecommunication and or Audio Visual Service Ordered your Wireless Internet Service Early Bird Rates End December 7 Ordered your Lead Retrieval Unit Submitted your Advertising Form Art and Payment Submitted your Sponsorship Form and Payment Submitt
17. _ Arboriculture 137 labels 22 61 34 25 ____ Consulting Services 259 labels 42 74 64 75 ____ Education 152 labels 25 08 38 00 ____ Equipment Dealer 53 labels 8 75 13 25 ____ Equipment Manufacturer 45 labels 7 43 11 25 ____ Financial Services 20 labels 3 30 5 00 ______ Garden Center 808 labels 133 32 202 00 Greenhouse Grower 428 labels 70 62 107 00 ______ Human Resource Services 11 labels 1 82 2 75 ___ Irrigation Specialist 125 labels 20 63 31 25 ____ Landscape Architect 310 labels 51 15 77 50 ____ Landscape Contractor Maintenance 1201 labels 198 17 300 25 ____ Landscape Distribution Center 262 labels 43 23 65 50 ____ Landscape Interiorscape Designer 536 labels 88 44 134 00 Lawn Maintenance 397 labels 65 51 99 25 Non Profit Gov t Organization 166 labels 27 39 41 50 ____ Nursery Grower 702 labels 115 83 175 50 _____ Press Media Garden Writer 61 labels 10 07 15 25 Professional Grounds Maintenance 301 labels 49 67 75 25 ____ Transportation Services 32 labels 5 28 8 00 PLEASE CHECK ONE OF THE FOLLOWING Print Labels ___ s Alphabetically or __ _ sdby Zip Code If A Selection Is Not Made Labels Will Be Sorted By Zip You must complete all of the contact and payment information section below in order to receive your labels Company Name Contact Person PLEASE PRINT Address City State Zip Email Address Telephone ____ Please charge my credit card for our MANTS Order _ MasterCard _ V
18. ail address MANTS does not have your password If you do not receive your password within a few minutes check your spam folder Once your complimentary registration allotment has been satisfied additional registrations may be purchased Please see the dates and rates listed below Pre register through Friday December 7 2012 for 10 00 Registrations received after December 7 cost 15 00 Registrants processed before midnight on Friday December 7 will receive their badges in the mail unless you request otherwise while registering registrants processed after Friday December 7 will pick up their badges in the 3d floor Pratt Street registration lobby during the show On Site Exhibitor registration opens on Tuesday January 8 at 10 00 am 10 Badges are needed for Move In so pre register to avoid delays and challenges bamean Es MANT The Masterpiece of Trade Shows Use This Form ONLY If You Do Exhibitor Pre Registration Form For MANTS 2013 Onl Not Wish To Register PLEASE TYPE OR PRINT On Ling Company Name Primary Contact Name please list all show registrants below and note that primary contact must also be listed if attending Company Address City State Zip __ E mail Telephone Number _ Please register the following persons Children 17 and under and accompanied by their parent are free but you must give us their names and indicate their age Total Number of Registratio
19. ake advantage of tools to help them learn more about each attendee company that visits their booth Lead Retrieval helps exhibitors gather useful buying demographics from sales leads Lead Retrieval systems are available in a variety of options some of which allow for customizing the data that they collect Lead Retrieval systems provide exhibitors the ability to measure results CDS offers several options to help you meet your objectives There are two ways to order a lead retrieval unit through CDS but either way you will need the MANTS Show Code MANT013 1 On www mants com click on Exhibitor and scroll down to Exhibitor Services where you will find the Lead Retrieval link Use this link to access the ordering page 2 Go directly to the Lead Retrieval ordering page on the CDS Registration web site by typing this address into your browser or selecting the link if applicable www xpressleadpro com Remember that you must have the show code MANT013 If you have questions want more information or just wish to speak with a CDS Lead Retrieval representative in person please call 800 746 9734 Additional Lead Retrieval information pricing and order forms are available in the forms section of this exhibitor manual All lead retrieval sales and on site distribution and service is coordinated by Convention Data Services CDS may be contacted on site by visiting them in the Pratt Street Registration Lobby which is located on the West Oriole
20. and get into left lane e Turn Left at stop sign dead end which is Ostead Street but not marked e Proceed over bridge to a light and Turn Left onto South Sharp Street e Go one block to West Street and Turn Left into staging lot From the North on I 83 e Take I 83 southbound into the city to the 3rd traffic light Lombard St e Turn right onto Lombard St and continue to the 10th traffic light Howard St e Turn left onto Howard St and continue until the 3rd traffic light Conway St e Turn right into the ballpark at Conway St e Bear Left and go to second stop sign e Turn Right go through flashing red light and get into left lane Turn Left onto Russell Street and get immediately into right lane Look for signs to Stadium Lots and F G H Lots CLS Electric Supply and Staples are on your right e Go through light at Hamburg Street and Bear Right following signs to F G H Stadium Lots and get into left lane e Turn Left at stop sign dead end which is Ostead Street but not marked e Proceed over bridge to a light and Turn Left onto South Sharp Street e Go one block to West Street and Turn Left into staging lot Continued Next Page 27 From the South on I 295 Baltimore Washington Parkway Russell St e Take I 295 Russell Street north past the ballparks Turn right onto Camden Street and continue until it ends Howard St e Turn right onto Howard St keep right and continue to the next traffic light Conway S
21. be held responsible for any plant material that is removed by mistake or perceived to be stolen from exhibits during move out So for the benefit of all concerned below are the recommended guidelines that show management and our contracted partners suggest you follow in order to protect the integrity of the booth selling buying donating process e The buying and selling of booths and their contents is a transaction between the seller and buyer only Therefore the responsibility for the goods being sold and bought lies solely with these two parties e We strongly recommend and encourage exhibitors to have someone remain with sold booths until they are moved out If you sell or giveaway your booth please pass this information onto your buyer MANTS cannot and will not be responsible for anything that is left unattended after the show closes e As a service to our exhibitors MANTS provides colored ribbon and tags with wire which exhibitors must use to designate whether a booth has been donated green ribbon or sold orange ribbon and to whom specific goods belong write name and tag each item These ribbons and tags are available at the Five Star Convention Decorating booth at the back of Hall D beginning at 12 00 pm on the last day of the show e Important Reminder NO BOOTHS MAY BE WRAPPED in colored ribbon prior to the 2 00 pm close of the show on Friday MANTS show management reserves and has previously exercised the right to remove ex
22. companying recognition for every budget And if advertising and sponsorship interests you you will see that several of our sponsorships include complimentary ads to further increase your presence MANTS covers over 300 000 square feet and will have over 970 exhibiting companies in 2013 so you know the importance of enhancing your visibility and reach Sponsoring and or advertising at MANTS may give your presence and product that extra push you need to see your current and future customers Sponsoring and Advertising at MANTS is easy and cost effective So how will you be seen Visibility and Exposure at MANTS is one click away bamean es MANT Lot C Parking at Oriole Park The Masterpiece of Trade Shows Lot C is located across the street from the Baltimore Convention Center at Oriole Park at Camden Yards MANTS runs a free shuttle Monday Friday during MANTS to and from this lot These hours are posted in the move in and move out section of this manual and in the schedule of events A map of Lot C and the surrounding area is on the next page Lot C has some of the lowest and most cost effective parking rates in the city The rates are set by the lot owners and MANTS has no ability to affect them The rates listed below are the lot rates at the time this information is published and may change without notice For Cars ONLY Daily Parking Rates Monday Friday arrive at lot before 10 00 am 8 00 After 10 00 a
23. contained in this package NOT mark paint drill into or in any way mar or deface any part of the Center NOT display or erect any lettering signs pictures notices or advertisements upon any part of the outside or inside of the Center NOT make any alterations or improvements in or to the Center or any part thereof Exhibitor Profile MANTS is one of the largest private Green Industry Trade Shows on the east coast encompassing over 300 000 square feet of exhibit space Every exhibiting company has an Exhibitor Profile which is directly linked to the interactive floor plan So be sure to keep your profile current and up to date to help attendees find you on the show floor See the instructions for accessing and updating your exhibitor profile on the exhibitor page at www mants com 4 MANT bamean Es The Masterpiece of Trade Shows Exhibitor Guidelines What you need to know about setting up and exhibiting By submitting a contract and subsequently paying the invoice to exhibit at MANTS exhibiting companies and their representatives agree to abide by the exhibitor guidelines set forth These guidelines were established to help make exhibiting at MANTS simple easy and safe Please know that we appreciate your cooperation in complying with these guidelines Displays and or products are not permitted to extend above the side curtains further than five 5 feet from the back of the booth This enables everyone
24. corator s Service Manual for 2013 is available at www fivestarcd org Select Vendor Manuals from the list on the left and then Mid Atlantic Nursery Trade Show Information on show services as well as any order forms you may need a list of important dates and the ABF Trade Show Freight Service flier are in the manual Additional information for ABF Trade Show Freight Services is in the Five Star Manual and if you have any questions about or for ABF please call them directly at 800 654 7019 Prices for freight handling for MANTS 2013 have not increased over our 2012 show prices Pricing Policy and Payment Deadlines For items and services ordered and paid by September 10 2012 take a 15 early bird discount from the published pre tax prices For items and services ordered and paid between September 11 and November 16 2012 pay the fees published in the Five Star manual For items and services ordered and paid after November 16 2012 add 20 to the pre tax fees published in the Five Star manual MANTS On Site Assistance As always Five Star will have an on site Exhibitor Service Desk at MANTS This booth is located in Hall D if you have any questions or need assistance with placing changing or verifying an order for your exhibit space Payment Policy All pre orders must be submitted with full payment to qualify for advance pricing All show site orders or changes must be paid in full at show site Five Star accepts Ame
25. e Convention Center Hotel 157 00 The Hilton and the Hotel Monaco new to MANTS for 2013 have suites available as well If you are interested please ask about suite pricing when calling the Housing Bureau MANTS MID ATLANTIC NURSERY TRADESHow The Masterpiece of Trade Shows Hotel Map The Map below is available to viewed or downloaded as a separate and larger PDF on the Exhibitor page at mants com Scroll down to the box labeled Hotel reservations MANTS January 6 11 2013 Q E Days Inn inner Harbor Hotel Sheraton Baltimore City Center Hotel Hampton Inn Baltimore 3 Downtown Convention Center E Holiday Inn inner Harbor Sheraton Inner Harbor Hotel TD Hiton Baltimore Convention Center Hotel I convention Center CHARM CITY CIRCULATOR Purple Line Penn Station Federal Hill Green Line ae eae Hollins Market Harbor East a Downtown Partnarship of Bakimore Hotel Reservation Form MANTS 2013 USE THIS FORM FOR MAILING OR FAXING ONLY PLEASE USE ONE FORM PER ROOM MAKE COPIES AS NEEDED SEE FAX AND MAILING INSTRUCTIONS BELOW Please provide the information requested below Arrival Date Departure Date Hotel Selection List three choices in order of preference First Second Third Reservations are processed on a first come first served basis If all three requested hotels are unavailable do you want this reservation processed according to C
26. e Stay on Conway Street and go to your second light which is Light Street e Take a Left onto Light Street e Get into the Right Lane immediately the Inner Harbor Pavilions will be on your right e Bear Right onto Pratt Street and move to the center lane e You will crossover Calvert Street South Street Commerce Street and S Gay Street The Inner Harbor ESPN Zone and Hard Rock Caf will remain on your right After you Pass Commerce and Gay Streets Merge into the Left Turn Lanes there are two e Take a LEFT onto President Street and you will run right into 83 North in three blocks Drive Safely and Thank You for Visiting MANTS 30 es MANT The Masterpiece of Trade Shows Post Show Cleaning Instructions Our Post Show Cleaning Instructions are currently being updated and will be posted shortly bamean es MANT Selling and Buying of Booths Guidelines The post show selling and buying of booths containing green goods at green industry trade shows including MANTS has long been a common practice It is an opportunity that benefits both the seller and the buyer Despite the obvious mutually beneficial features of this there are almost always complaints primarily from buyers about the unauthorized or accidental removal of purchased green goods from designated and properly tagged lots of purchased items The Masterpiece of Trade Shows We have long maintained that MANTS is not and will not
27. e advertising and sponsorship opportunities at MANTS 3 345 non exhibiting that is buying shopping seeking and looking companies were represented at MANTS 2012 And attendance was up 5 overall to 10 940 But we recognize that numbers are just numbers without something to back them up For this we rely on the feedback of our exhibitors and attendees which has been overwhelmingly positive It is so great to walk to the show floor see the crowds feel the energy and hear the enthusiasm that is MANTS in action Our sponsorship and advertising prices are a very sound investment especially when compared to other industry shows Why Two reasons Exposure and Value Ask yourself if there is anywhere else that your product might be seen by 3 345 companies over three days The hallmark of MANTS is keeping the show exhibitor focused and attendee driven And we do this by keeping things simple We help make your marketing dollars go further The MANTS Exhibitor Guide amp Floor Plan Book is distributed free of charge to attendees 8 000 copies will be printed for the 2013 show which guarantees your advertisement tremendous exposure and remember MANTS has no education demonstrations professional certification tests mimes or jugglers Nothing to detract from doing business Sponsorship For companies who really want to stand out and increase their visibility and reach then a MANTS sponsorship is the answer MANTS has sponsorships with ac
28. ed Insurance Certificate to MANTS By Fax 410 296 8288 or info mants com Reviewed and Printed the Directions You Need Reviewed the entire Move In Move Out and Staging Instructions Ordered your Envelope Stuffers Ordered your Mailing Labels or Disk for Pre Show Marketing Updated your On Line Exhibitor Profile Submitted your Plant Donation Form Made your Airline Reservations or other Travel Arrangements Made your Reservation with the Super Shuttle from the Airport SN Es MANT General Show Information Show Dates January 9 11 2013 The Masterpiece of Trade Shows Location Baltimore Convention Center One West Pratt Street Baltimore Maryland 21201 Web Site www mants com Show Hours Wednesday and Thursday 9 am 5 pm Friday 9 am 2 pm Move In Monday January 7 10 am 6 pm Tuesday January 8 8 am 6pm Move Out Friday January 11 2 pm 11 59 pm tear down begins after show closes at 2 pm Contacts Show Office Phone beginning Monday January 7 410 649 7480 MANTS WWww mants com info mants com 800 43 1 0066 Five Star Convention Decorating www fivestarcd org info fivestarcd org 410 239 0606 Hotel Reservations Visit Baltimore Housing Bureau Wwww mants com 800 282 6632 LEAD Retrieval Systems CDS Registration www xpressleadpro com 800 746 9734 CDS Registration Customer Support 508 743 0507 Decorator Drayage General Services Contractor The exclusive provider of decoratin
29. ed so book your room s early to ensure you get the hotel you want All rates are per room night and subject to a 15 5 tax subject to change Some hotels may charge additional fees for rooms with more than one occupant DEPOSITS All hotels require a credit card guarantee or check deposit of one night s room and tax with each reservation request Requests received without a credit card guarantee or check deposit will be returned Please fill out the credit card information entirely or mail a check payable to the Visit Baltimore Housing Bureau HOTEL ROOM CANCELLATIONS While hotel rooms may be booked up until Thursday January 3 2013 the Hotel Room Cancellation Policy goes into effect on Monday December 17 2012 This policy states that Hotel room reservations cancelled after the Monday December 17 2012 will be charged a 50 cancellation fee Cancellations made after Thursday January 3 2013 will forfeit the one night s room plus tax deposit to the hotels Rebooking at another hotel does not change the cancellation policy No shows will also forfeit the deposit to the hotels Continued next page 20 About MANTS Hotels Room Rates and Scams please read the following warning Over the past several years a number of so called housing companies have been calling MANTS exhibitors to book reservations for them These companies have no affiliation with MANTS are not based in Baltimore and often change names and
30. g services to the Mid Atlantic Nursery Trade Show is Five Star Convention Decorating PO Box 250 Hampstead Maryland 21074 Phone 410 239 0606 Fax 410 239 1452 www fivestarcd org Questions regarding furniture rental shipment of freight drayage labor booth cleaning or other special services should contact Mary Ann at Five Star directly The Decorating Manual for 2013 is available on www fivestarcd org On the left side of the home page select Vendor Manuals and Mid Atlantic Nursery Trade Show You will find all of the information along with many important dates and any order forms you may need Ordering Utilities Utility Services must be ordered separately through the companies who are sub contracted through the Baltimore Convention Center Information on ordering utilities is located in the Utility Section of this manual bamean Es MANT The Masterpiece of Trade Shows Exhibit Specifications The MANTS Floor Plan may be viewed either as a PDF or as an Interactive Working Map with which you can view specific areas of the show floor or search for other exhibitors by product service key word company name or country Booth Size With a handful of exceptions each exhibit space at MANTS measures 10 x 10 Two booths in a row will measure 10 x 20 three booths will measure 10 x 30 and so on If you have any questions about your exhibit space please use the information above to access the sho
31. ght at Hamburg Street and Bear Right following signs to F G H Stadium Lots and get into left lane e Turn Left at stop sign dead end which is Ostead Street but not marked e Proceed over bridge to a light and Turn Left onto South Sharp Street e Go one block to West Street and Turn Left into staging lot SN Es MANT Directions for Leaving the Baltimore Convention Center and going to I 95 N amp S and I 83 N The Masterpiece of Trade Shows Directions to I 95 North and South Please note that by using the route to I 95 South below you may also access Routes 395 295 195 695 and 97 by getting onto I 95 South and following the signs Exit the Tunnel from the Baltimore Convention Center you will be on Conway Street heading East toward the Inner Harbor e Stay on Conway Street and go to your second light which is Light Street e Take a Right onto Light Street e Go past the InterContinental Harbor Court Hotel and through the light at West Lee Street both of which are on your right e Merge into the left hand lane Turn Left onto the Key Highway which looks nothing like a highway and passes through a commercial and a high rent high rise district There is a gas station and convenience store along this route Follow the Key Highway to I 95 North and South Directions to I 83 North e Exit the Tunnel from the Baltimore Convention Center you will be on Conway Street heading East toward the Inner Harbor
32. hibitors from future shows for non compliance We regard early departure from the show as a very serious and unnecessary violation of show rules e Regarding Move Out and the coordination of the staging lot at M amp T Bank Stadium MANTS makes every effort to get exhibitors over and into the convention center to move out before buyers and those who pick up donated green goods Vehicles are moved to the center as space becomes available at the loading dock and in the halls on the show floor which is why there is a wait involved at the lot We take this responsibility very seriously and while no system is perfect please know that we are making every effort to service our exhibitors first e Please report IMMEDIATELY any issues regarding move out to a MANTS show representative or floor crew so that we are aware of and may address the situation as quickly as possible bamean Es MANT Plant Donation Form The Masterpiece of Trade Shows I We wish to donate the plant material listed below to one of the MANTS approved non profit agencies I understand that only plant material and no hardscape goods may be donated I will provide a receipt to the donee Removing Oversized Nursery Stock Please see the MANTS Post Show Cleaning instructions on how to handle oversized nursery stock Please Print accurately and legibly Firm Name Contact Person Mailing Address City State Zip Telephone E mail
33. ing to schedule the delivery or pick up of your freight you must use the 800 on this form in order to receive the MANTS special shipping rate ABF will again offer special shipping rates for industry shows that follow MANTS and will have a customer service representative at the freight desk to assist you with your shipping paperwork during move out ABF has a small package rate 1 to 150 available at a flat shipping cost to save you time and the need for additional paperwork on the floor You may use another carrier if you like however please note other carriers may charge additional fees for pick up since it is a one night move out and shipments are not available until after 6 PM Please be sure to get all the facts on pricing from your outbound carrier our intent with using ABF is to avoid those additional fees and make shipping out easy for our vendors IMPORTANT NOTE Do Not Ship Anything Without First Reading The Decorator s Manual Do Not Ship Anything Directly To The Baltimore Convention Center Unless it Meets the Criteria and Instructions in the Five Star Manual All exhibits must be set up on Monday January 7 from 10 am to 6 p m and or Tuesday January 8 from 8 am to 6 pm Move out must be completed by 11 59 pm on Friday January 11 Labor for loading is provided at no extra charge to help with move in and move out during the show However this does not include the labor costs associated with shipping your exhibit materials and
34. isa Enclosed is a check for the amount of for our MANTS Order Credit Card No Expiration Date Security Code 3 digits on back of Visa or MasterCard Card Billing Address if different from above Signature Print Name Please fax this form with your credit card info to 410 296 8288 Or mail it with your check or credit card info to MANTS Address Labels P O Box 818 Brooklandville MD 21022 All Label Orders are shipped postage paid 35 MANT TE Es The Masterpiece of Trade Shows Establishing and Updating Your Online Exhibitor Profile OEP The MANTS Online Exhibitor Profile OEP has two purposes To allow exhibitors to update their contact information at any time When you have a demographic change i e contact person or phone number has changed log on to your profile and make these changes Any contact information can be changed in real time by you with the exception of a company name Company name changes must be initiated by show management You can also log on and retrieve your booth number if you ve forgotten it To add detail to how your company is viewed when attendees use the interactive floor plan to search for exhibitors products and services desired Currently MANTS offers exhibitors the opportunity to select from a list of generic products and services With the OEP you can add a detailed paragraph description about your company Keywords from your detailed description
35. m Monday Friday and all day Saturday and Sunday 10 00 Overnight Rate FOR CARS ONLY 18 or 20 per day night 24 hour cycle The overnight rate is calculated using your daily rate of 8 or 10 plus 10 00 per night For Oversized Vehicles Daily and Overnight Rates Oversized Vehicles must be parked on Lot C Daily Rate 25 00 Overnight Rate 60 per day night 24 hour cycle The overnight rate is calculated using the daily rate of 25 plus 35 00 per night for a total of 60 Directions to Lot C see map on next page Parking on Lot C is available 24 7 Lot C is located on West Lee Street between Oriole Park at Camden Yards and M amp T Bank Ravens Stadium To enter the lot please follow instructions at the entry gate in order to obtain a ticket and once on the lot please park your vehicle on the southern most portion of Lot C closest to M amp T Bank Stadium Any violators of this will be ticketed and are subject to being towed at owners expense In order to exit the lot you must either pay the attendant if still on duty pay at the exit with a credit card only or pay at the Pay On Foot machine located by the entrance of Lot C with cash or credit card If you have any questions about parking on Lot C Central Parking of Maryland may be contacted during business hours and ahead of your scheduled arrival date at 410 347 9330 GPS Oriole Park at Camden Yards 333 West Camden Street Baltimore Maryland 21201 noo
36. ns Total Registration Fee Over two per booth 10 00 after December 7 15 00 VLNA Research Auction Tickets January 9 Total Fee at 70 each Total Registration and Reception Fees Submitted Payment Information Payment must accompany registration Faxed registrations must include a valid credit card with the information requested above In the event that the total amount due is miscalculated on this form MANTS authorizes CDS to adjust this amount and charge the registrant for the corrected amount Payment Type V one MC VISA Personal Check Credit Card Number Expiration Date Name Please Print as it appears on card Authorized Signature Please fax credit card payments to 508 743 9658 Or mail registration forms with payment to MANTS c o CDS 107 Waterhouse Road Bourne MA 02532 Sorry No Telephone Registrations No Refunds On occasion show management takes promotional photos of event related activities Your registration at MANTS is considered permission for us to use your likeness in such photos 18 SN Es MANT Lead Retrieval Information The Masterpiece of Trade Shows Convention Data Services CDS is the exclusive provider of on line and on site registration services to MANTS which includes the rental of Lead Retrieval units Lead Retrieval is a means to capture and follow up on sales leads generated at MANTS Effective lead management allows an exhibitor to t
37. ntion Center you must unload quickly and move your vehicle s to an outside public parking lot we recommend lot C at Oriole Park where the rates are lowest and our shuttle runs during staging hours Vehicles may not remain on the show floor or be left unattended while you set up your booth register or pick up your badge This will be strictly enforced 6 Daily and Overnight Parking Costs and Information for Lot C Daily Parking Cost for Cars ONLY Monday Friday up until 10 00 a m is 8 00 and 10 00 after 10 00 a m Monday Friday and all day Saturday and Sunday For Oversized Vehicles which must be parked on Lot C Daily and Overnight Parking Rates are 25 00 Daily and an additional 35 00 Overnight per night for a total of 60 per day night 24 hour cycle Rates may change without notice Shuttle Service During move in a free shuttle runs during the staging hours of 10 00 am until 5 30 pm on Monday January 7 and 7 30 am until 5 30 pm on Tuesday January 8 The shuttle runs a circular route from the Staging Lot H at M amp T Bank Raven s Stadium to the Daily and Overnight Parking Lot C at Oriole Park at Camden Yards and then to the Baltimore Convention Center s Security Loading Dock Entrance bamean es MANT Move Out and Staging Instructions The Masterpiece of Trade Shows Move Out Friday January 11 beginning after the show closes at 2 pm Please DO NOT MAKE TRAVEL arrangements within the first few hou
38. numbers from year to year We have seen many companies and honest individuals lose thousands of dollars to these companies over the years despite our repeated warnings MANTS contracts with ten 10 Baltimore area hotels for each show We work with Visit Baltimore their housing bureau and each hotel to negotiate the best possible price for you And as you can see below we have prices to fit every budget Using the Housing Bureau is the best way to ensure your hotel reservation is safe protect yourself and don t make hotel reservations with companies who call you and avoid companies on the internet that you don t trust protect your credit cards and your identity Please see the Hotel Location Map on the next page The number preceding each hotel in the list below shows the location of the hotel on the map Hotel Sngl Dbl l Days Inn Inner Harbor cece eee ence eens 102 00 2 Sheraton City Center 2s ves deve eee veensdes dere esceses 104 00 3 Hampton Inn Camden Yards seeeeeeeeeeeeerereeseee 109 00 4 Holiday Inn Inner Harbor cece eee 109 00 J Baltimore Marriott Inner Harbor 129 00 6 Renaissance Harbor Place Hotel 0 0 eee eeeeeeeeeee 133 00 7 Hotel Mna O seers anan E eanadeeseenvesaeersa sete 139 00 8 Hyatt Regency Baltimore 00 ceeeeeeeeeee 155 00 9 Sheraton Inner Harbor 0 eecee eee e ene eees 155 00 10 Hilton Baltimor
39. omparable room rate Proximity to conference site Room Type Adults to occupy room beds requested in room List all room occupants if children list names and ages Non smoking room requested Special Needs Send Confirmation To Last Name First Name E mail Address Daytime Phone Fax If number is not within the US please provide the ENTIRE number the US will need to dial to reach you Company Institution if applicable Address City State Province Zip Postal Code Country Deposit Information All hotels require a credit card guarantee or check deposit of one night s room and tax with each room requested A separate form and check payment is required for each hotel being used Payment Information Credit Card please check one _____American Express _ MasterCard _ Visa _ Other Card Expiration Date 3 Digit Code Name on Card please PRINT Please make checks payable to Visit Baltimore MANTS Housing and fax to 410 659 8398 Or Mail your form s and payment to 100 Light Street 12 Floor Baltimore MD 21202 23 bamean es MANT Sponsorship and Advertising Information The Masterpiece of Trade Shows Q As your company prepares for January 2013 how are you going to ensure that your product message and service stand out and have maximum visibility and reach A The answer is easy and cost effective when you consider th
40. ontinued Next Page 36 Once you have reviewed and or made changes to your company information you will proceed to a screen titled Exhibitor Profile Editor Here you select the information that you want attendees to see about your company 7 Once on the Exhibitor Profile Editor page you should a Select your exhibitor name from the pale blue bar in the middle of the page b The next screen allows you to type a more comprehensive description about your company and the products and or services you offer IMPORTANT Keyword searches performed by attendees will pick up the words that you use in this product and service description For example instead of being just a Grower you have the opportunity to specify what types of plants you grow like azaleas box woods Christmas trees etc You have 1 000 characters to differentiate yourself from other exhibitors And you may type it directly into the notes box provided or copy and paste your description into the box from an existing Word document c When you have finished with this page select Save Profile 8 Next preview your profile page by selecting the View my Profile link at the top of the page under the General Information header We recognize that there is a learning curve in learning to use this system so if you have any questions regarding the online exhibitor profile OEP please call us at 410 296 6959 rather than e mail A
41. pany for removal or cleaning services related to hard good products left behind at Move Out At the close of the show every effort is made to move out exhibitors prior to buyers who have purchased items from the show If you see a buyer removing items from the floor please report this activity to a show floor representative or the show office Continued Next Page 5 Trade Shows versus Public Shows MANTS Exhibitors are reminded that Maryland law as in most states draws a distinct difference between Trade Shows and Public Shows Trade shows do not require exhibitors to have traders licenses or collect sales tax However exhibitors at trade shows may not sell across the counter Trade show sales are typically those where exhibitors sell for the future delivery of materials in wholesale amounts The sole exemption to this is the on site sale of materials in a booth display at the close of the show Anyone selling or buying the contents of another booth may not remove any contents of the sold or purchased booth until the show closes Exhibitors and Attendees are prohibited from selling of any product item or service in the exhibit hall aisle ways Further walking through the exhibit halls to distribute literature to other exhibitors or leaving literature in unoccupied booths is also prohibited If you see anyone in violation of these rules please report this activity to the MANTS show office immediately by calling 410
42. pe stuffer may be found in the back of this exhibitor manual Please note that Envelope Stuffer quantities are limited and will be mailed to exhibitors as orders are received There are 4 cards per perforated sheet for your convenience and initial orders will be limited to a maximum of 250 sheets per company The balance of requests over 250 sheets will be filled as quantities allow and after all initial orders have been fulfilled Attendee brochure quantities are also limited so please when ordering order only what you think you will need Thank you Please Print accurately and legibly Firm Name Contact Person Mailing Address City State Zip E mail Telephone Please send us the following Sheets 4 cards per sheet of MANTS Envelope Stuffers MANTS Attendee brochures that I may personally distribute The Attendee Brochure may be viewed on mants com Attendee page Authorizing Signature Please Print Signed Name above Mail this form to MANTS Or Fax this form to 410 296 8288 c o Envelope Stuffers P O Box 818 Or Order Envelope Stuffers On Line Brooklandville MD 21022 Mid Atlantic Nursery Trade Show 2012 Address Label Order Form Order Labels On Line or send me the sets checked and circled below for attendees from January 2012 Category Total LABELS DISK ____ All Firms Attending January 11 13 3215 labels 530 48 795 00 Allied Supplier 253 labels 41 75 63 25 ___
43. rican Express Visa MasterCard company checks and cash Changed or cancelled orders are subject to a 50 service charge A service charge of 75 00 will be assessed for all returned checks and no credits can be Continued Next Page 7 issued for any services after the close of the show It is your responsibility to bring any disputes or questions to Five Star during the show at the Exhibitor Service Desk so they can be rectified Ordering Utilities Utility Services must be ordered separately through the companies who are sub contracted through the Baltimore Convention Center Information on ordering utilities is located in the Utility Section of this MANTS Exhibitor Information Manual Regarding Shipping Handling and Freight For companies who pre ship exhibit materials of any kind to the show please refer to pages 10 14 of Decorator s Service Manual for complete shipping instructions The Freight Policy also appears in this Exhibitor Information Manual Shipping and freight items are important to the success of the show please give these items the attention they deserve and make the most of your show participation While the MANTS and Five Star preferred freight carrier and warehouse is ABF you may select any carrier you wish for the delivery and or pick up of your materials but you must follow the shipping instructions in the Five Star manual regardless of which carrier you choose If you choose ABF please note when call
44. rs of the show closing as disbursing all the initial show traffic can take several hours Having immediate travel plans after the show creates needless challenges and adds stress to an already frenzied atmosphere Thank you Staging Information PLEASE Read carefully as this is extremely important ALL Vehicles must report to the Staging Lot lot H at M amp T Bank Ravens Stadium on Move Out Day Items listed below apply to ALL vehicles NO EXCEPTIONS MOVE OUT 1 On Friday January 11 the staging lot opens by and shuttles begin running at 7 00 am As always MANTIS closes at 2 pm and exhibitor vehicles begin coming to the Center after the aisle carpet is rolled and empty shipping containers are returned roughly 2 3 hours after closing Move out must be completed by 11 59 pm on Friday January 11 2 As you enter the staging lot a MANTS representative will identify your vehicle by booth number and direct you to the appropriate staging lane 3 Every driver of every vehicle is required to accurately complete the MANTS Staging and Loading Dock Security Pass which will be provided by a MANTS representative For security reasons once this pass is checked and initialed by MANTS this pass must be displayed on the dashboard of your vehicle at all times This pass and a valid driver s license must be presented to security when you reach the Baltimore Convention Center 4 In order to expedite move out and loading some e
45. s or decorations of an explosive or highly flammable character shall not be used Natural cut trees as well as other Christmas decorations wreaths garland etc are strictly prohibited Living trees in a balled condition with roots protected by an earth ball may be permitted provided they are maintained in a fresh condition and are not allowed to become dry Balled Christmas trees may have lights upon them Corn stalks straw hay Spanish moss wood chips bamboo lumber and similar materials may be permissible only if treated with a fire retardant and pre approved by the Center and Fire Department A certificate of flammability must be provided upon request of the fire prevention captain Crates boxes excess literature etc may not be stored in the hall or behind exhibitors booths these must be stored in the loading dock areas Contact the Five Star Decorating service desk in Hall D or contact a MANTS show representative for assistance All draping materials must be fire resistant and a certificate of flammability must be provided upon request of the fire prevention captain No exits may be blocked by draperies no combustible materials merchandise or signs shall be attached to hung or draped over fire resistant side and rear dividers of booths or attached to table skirting facing aisles unless fire resistant Any exhibitor who places a canopy over his booth must have a fire extinguisher in the booth No open flames for demonstration
46. t e Turn right into the ballpark at Conway St e Bear Left and go to second stop sign e Turn Right go through flashing red light and get into left lane e Turn Left onto Russell Street and get immediately into right lane Look for signs to Stadium Lots and F G H Lots CLS Electric Supply and Staples are on your right e Go through light at Hamburg Street and Bear Right following signs to F G H Stadium Lots and get into left lane e Turn Left at stop sign dead end which is Ostead Street but not marked e Proceed over bridge to a light and Turn Left onto South Sharp Street e Go one block to West Street and Turn Left into staging lot Staging Lot Shuttle MANTS runs a free shuttle all week from Monday through Friday The shuttle times are listed in your move in and move out pages of this manual as well as on the schedule of events for Tuesday Friday During Move in and Move out the shuttle runs the following circular route meet Staging Lot H at M amp T Bank Ravens Stadium mae Parking Lot C at Oriole Park and Camden Yards Baltimore Convention Center 2 stops Pratt Street Lobby Registration Entrance and the Public Safety Security Loading Dock Entrance bamean s MANT Directions from Staging Lot H at M amp T Bank Ravens Stadium to the Baltimore Convention Center The Masterpiece of Trade Shows For GPS Users the Convention Center address is 1 West Pratt Street Baltimore Maryland 21201
47. taging Instructions The Masterpiece of Trade Shows Move In Monday January 7 10 am 6 pm and Tuesday January 8 8 am 6 pm Staging Information PLEASE Read carefully as this is extremely important All staging for MANTS Move in Move out will be conducted from Lot H at M amp T Bank Ravens Stadium Items listed below apply to ALL exhibitor vehicles No Exceptions MOVE IN 1 Move In is Monday and Tuesday January 7 and 8 The staging lot opens by 6 00 am 2 As you enter the staging lot a MANTS representative will identify your vehicle by booth number and direct you to the appropriate staging lane staging lanes are further divided by hall 3 Every driver of every vehicle is required to accurately complete the MANTS Staging and Loading Dock Security Pass which will be provided by a MANTS representative For security reasons once this pass is checked and initialed by MANTS this pass must be displayed on the dashboard of your vehicle at all times This pass and a valid driver s license must be presented to security when you reach the Baltimore Convention Center 4 Security requires us to issue vehicle occupants a temporary MANTS badge which must be worn at all times to enter and remain inside the Convention Center This is strictly enforced by security Directions to Staging Parking and the Convention Center are in this manual 5 Very Important For vehicles allowed on the show floor once you enter the Conve
48. to have a line of vision to all neighboring booths Exhibitors having an end cap must have the backdrop at least 5 feet in towards the center of their booths from each aisle Exhibitors are not permitted to place booth materials outside their respective booth boundaries placing merchandise in the aisles is against show rules and violates Baltimore City Fire Code All booth and exhibit materials must remain inside your allotted booth space repeated warnings may lead to expulsion from the show Exhibitors are not permitted to work outside their purchased booth space The aisle space belongs to the show There will be no selling in the aisles The show reserves the right to determine the acceptability of sound light and smell Exhibits may extend above the eight foot 8 back drop but must be finished on each side so that as not to create an eyesore for surrounding exhibitors Double sided signs may not be used The show closes at 2 p m on Friday Exhibitors may not begin tearing down or removing items from their booths until the show is officially closed Move out will begin after the aisle carpet is rolled up and empty crates are returned to exhibitors approximately 2 hours after the show closes No hard goods may be donated nor may they be left behind for MANTS to remove All exhibitors are responsible for their exhibit materials MANTS reserves the right to remove non compliant exhibitors from future shows or invoice any com
49. w floor plan or contact us Drape and Carpet Colors Booths numbered 1 2027 in Halls E J have royal blue and white drapes and the aisle carpet is royal blue Booths numbered 2100 3200 in Halls A D have hunter green and white drapes and the aisle carpet in hunter green All MANTS Exhibitors are furnished with 8 high backing drapes and 3 high exhibit dividers see drapery colors above Two 2 complimentary staff registrations for each booth purchased Carpeting of all exhibit hall aisles did you know that MANTS has 3 miles of aisle to carpet Exhibit booth sign which includes firm name and booth number s One 1 waste basket for each booth MANTS provides security in the exhibit halls at night and during show hours Exhibitors Shall BRING articles fittings materials and equipment into and out of the premises at entrances and exits designated by the Baltimore Convention Center hereafter referred to as the Center Comply with and understand that the total number and weight of vehicles entering the Center at any one time shall be conclusively determined by the Center NO gasoline acetylene or any other combustibles will be permitted in the Center without prior approval of the Center Ensure that All decorations and other combustible materials must be flame proofed and a flame proofing certificate acceptable to the Center must be furnished Review the Baltimore Convention Center Fire Regulations
50. will be linked to attendee searches for specific products and services To access your OEP POS a Log on to the MANTS website www mants com Select the Exhibitor tab Select Update Online Exhibitor Profile You will see a menu bar on the left side of the screen and an alphabetical exhibitor list in the center of the page Select the Profile Editor link in the top left hand corner Log on with your user name e mail address and password same as used to pay your online invoice If you forget or lose your logon information select the options at the bottom of the page to have this information e mailed to you Check the box in front of Edit account after logon and select Sign in to Account Review all of your contact information and make any changes or corrections necessary If you have a change to your company name contact MANTS show management at 410 296 6959 a YOU WILL want to add your website address if it is not already listed make sure to include the www to establish a hyperlink b YOU MAY upload your logo in the Account Photo option Logos need to be sized to 400 pixels wide x 266 pixels high and the maximum byte size is 2 097 152 c YOU WILL want to select the products and services that your company offers from the drop down boxes d Once you have finished on this page select Save Changes You may return to this page anytime throughout the year to update your profile C
51. xhibitor vehicles may be permitted to drive onto the show floor However vehicles will not be permitted on the floor until all booth materials are packed and organized for rapid loading Trucks will not be allowed to park on the exhibit floor for long periods as they impede traffic and hinder MANTS floor staff For the convenience of all exhibitors please be prepared to load or be loaded when your time comes We recognize that Move Out may take longer for some than others and therefore ask all exhibitors and drivers of exhibitor vehicles for their cooperation in following these guidelines If you have any questions or an issue arises during move out please see a MANTS staging lot or floor staff representative Move Out will run smoothly if we use good communication patience and teamwork Shuttle Service During Move out on Friday January 11 the free shuttle will run from 7 00 am until 8 00 pm The shuttle runs a circular route from the Staging Lot H at M amp T Bank Raven s Stadium to the Daily and Overnight Parking Lot C at Oriole Park at Camden Yards and then to the Baltimore Convention Center s Security Loading Dock Entrance 15 bamean Es MANT Schedule of Events All meetings are held in the Baltimore Convention Center BCC unless otherwise stated in italics TUESDAY JANUARY 8 10 am 6pm Shuttle Bus runs from Lots H to C to BCC 11 am 5pm PRATT STREET REGISTRATION LOBBY DESK OPEN The Masterpiece of Trade
52. y the fees published in this manual For items and services ordered and paid after November 16 2012 add 20 to the pre tax fees published in this manual C Hired Trucks Common Carriers Independent Truck Lines UPS FedEx etc used for Move in and Move out 1 There will be freight handling charges for any common carrier or non exhibitor owned vehicle that stages through the dock for all non plant material Exhibitors should not combine plant and non plant material on the same pallet Pallets that contain combined plant and non plant material will be considered all non plant and the whole pallet subject to freight handling weight 2 Should your product be of considerable weight such as concrete pavers or pottery contact Five Star as a freight handling discount may be applicable 3 Exhibitors are encouraged to complete their freight handling forms and pay in advance to receive the most cost savings Paying for freight handling in advance of the show is a cost savings over ordering and or declaring your freight needs onsite Pricing Policy and Payment Deadlines For items and services ordered and paid by September 10 2012 take a 15 early bird discount from the published pre tax prices For items and services ordered and paid between September 11 and November 16 2012 pay the fees published in this manual For items and services ordered and paid after November 16 2012 add 20 to the pre tax fees published in this manual
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