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Exhibitor Service Manual

1. Supervised Labor under Brede supervision is straight time when possible There is 50 00 minimum charge for supervision er installation and dismantle Check for Brede Supervised Labor Dismantle Installation An Outbound Bill of Lading must be completed and Blueprints Instructions T1 on wii Penn d turned in at the Brede Service Desk arenouse Show site with Display Crate Please provide the following information Shipment Electrical under carpet Ship to Crates Yes No Attn Boxes Location Carpet Pad City ST Zip Delivery Date Official show carrier Ground Air E Shipped Special Equipment Required Other carrier L None Show site Bill of Lading prevails Option B e All work is performed under direction of the exhibitor Exhibitor e Exhibitor must meet labor at Brede Service Desk at scheduled time Show Site Contact Supervised Check for Exhibitor Supervised Labor Phone Labor ond ii LM 86 00 e One hour minimum per laborer Labor is then charged in 1 2 Rate S o UUa m 4 2Up m per person per hour hour increments per laborer Overti e Use labor rates at left to complete Rate per laborer column m bw pm 110 00 based on Straight Overtime or Double Time day Saturday D per person per hour e Add Brede Supervision column only if using Option A e Multiply Subtotal Labor Cost by 30 for Brede Supervision cost
2. Brede com 0 301 937 8600 fax 301 937 6513 Material Handling Information 7 d I rio am 897 5 c e Homeland Security Conference 2014 AME ELIT d Ronald Reagan Building amp International Trade Center gc Washington DC EXPOSITION SERVICES March 10 11 2014 Information Brede Exposition Services will receive your materials shipped in advance at our local Form warehouse or shipped directly to show site For detailed information regarding material handling services provided by Brede and the associated charges please see below Please make your show site representative aware of the following information Material Handling Documentation Inbound All inbound shipments must have a Bill of Lading or delivery slip showing the number of pieces type of merchandise and Bill of Lading weight Shipments received without this information will be delivered to exhibitors booth without guarantee of piece count or condition No liability will be assumed by Brede for such shipments Billed weight is based on incoming weight wheth er outbound services are used completely or in part The weight is rounded up to the next one hundred pounds 100 Ibs and is taken from the inbound Bill of Lading and or the certified weight ticket Separate shipments will not be combined Shipments arriving without a specified weight on the Bill of Lading will be assigned an approximate weight by Brede This weight will p
3. Required This form must accompany any completed order form s submitted to Brede Form credit card must be on file prior to the delivery of any goods or services Orders received without full payment or credit card information will not be processed Terms Allcharges must be paid prior to close of show e Orders received without full payment or credit card information will not be processed Acredit card on file is required when using Brede Exposition Services e Submitting credit card information and signature indicates agreement with the terms below Credit authorize Brede Exposition Services to charge any additional amounts incurred Third Party Payer Card by me or my show representative including material handling and or labor charg es If credit card is declined Standard Floor pricing prevails and a 25 00 service charge will be added Cardholder s name please print Cardholder s Signature Cardholder s Billing Address City State Zip Phone Fax Email Booth Number Exhibiting Company phone 301 937 8600 fax 301 937 6513 e mail cswashington Q brede com Find more on Brede com 0 Credit Card Authorization Homldtid Security Conference 2014 Ronald Bor Building amp International Trade Center Washington DC March 10 11 2014 Order Submit this form if you wish to rent carpet visqueen or padding from Brede Form Enter the Carpet Total below on Order Summary Payment fo
4. 0 fax 301 937 6513 e mail cswashington Q brede com Small Package Material Handling Information P D E 1 I tm i lt 11 1 ole uv 7 l y 1 aJ 3 87 11 s Homeland Security Conference 2014 M E 714 NL Ronald Reagan Building amp International Trade Center gore Jv _ Washington DC EXPOSITION SERVICES ai March 10 11 2014 Information Brede Exposition Services will receive your materials shipped in advance at our local Form warehouse or shipped directly to show site For detailed information regarding material handling services provided by Brede and the associated charges please see below Please make your show site representative aware of the following information H 1 m Direct Shipments to Show Site Deadlines Donotship to the facility prior to March 9 2014 Early shipments to show site may be refused and Info Brede Exposition Services will be on show site at the loading dock to receive exhibitor materials only during move in hours e Ship pre paid collect shipments will be refused e Hazardous materials will not be accepted at show site Direct to Show Site Rates See below for definitions and descriptions of direct to show site rates and the Material Handling Rates form for the associated fees All material handling fees are calculated on a CWT basis per hundredweight or fraction thereof
5. 200 Ib minimum x 116 00 per CWT 232 00 TOTAL cost of one consolidated shipment 232 00 Savings of 464 00 e Shipments arriving at the same time from different destinations are considered separate shipments Please be aware that small package handlers may split shipments resulting in Brede receiving multiple shipments Gy Find more on Brede com 0 301 937 8600 fax 301 937 6513 e mail cswashington Q brede com Material Handling Tips EXHIBIT MATERIAL Brede EXPOSITION SERVICES Rush to clo YRC 7600 Preston Dr Landover MD 20785 Homeland Security Conference 2014 Ronald Reagan Building amp International Trade Center Washington DC Late to warehouse charges apply after March 10 11 2014 February 27 2014 ac aec a ac ac a EXHIBIT MATERIAL Breae EXPOSITION SERVICES Rush to 7600 Preston Dr Landover MD 20785 Booth Homeland Security Conference Pr 2014 Booth Ronald Reagan Building amp International Trade Center Washington DC Late to warehouse charges apply after March 10 11 2014 February 27 2014 ADVANCE WAREHOUSE ADVANCE WAREHOUSE e These shipping labels are provided for your convenience to assist in preparing shipments to the advance warehouse Please cut along dashed lines and affix one to each piece of your shipment to the advance warehouse Please make additional copies of these labels as needed Important notes Warehouse is
6. Estimate Date Laborers Est Hrs Total Rate T S MR Estimated Costs Time Requested per laborer Hrs per person ERIS X 30 Cost Installation X X Dismantle X X Important e 30 surcharge will be assessed to all Late Floor orders Calculate Est Total Notes Orders not cancelled prior to move in will result in a T otal minimum one hour charge per laborer requested Acredit card on file is required when using Brede Exposition Services e All charges must be paid prior to close of show Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 6801 Mid Cities Avenue Beltsville MD 20705 1411 USA e Transfer this total to the Order Summary Payment form e Payment Method must be completed to process orders e Orders without payment source will not be processed Booth Number by fax 301 937 6513 Labor E pem e a i 19 _ A746 SU Homeland Security Conference 2014 515 714 dut L novels amp International Trade Center 614 j M M Washington DC XPOSITION SERVICES un March 10 11 2014 Information Accessible storage will be available to you at this show If you need to store and access materials Form that you do not have space for in your booth such as back up equipment or hand outs for attendees accessible storage is an area at show site designated t
7. amp Labels Request u 7 j 1 1 l 1 1 1 1 3 11746 4 7 a e 971 Homeland Security Conference 2014 3 us Ronald Reagan Building amp International Trade Center 11 6 0 bar r Washington DC Material Handling Booth Labor Safety Gratuities In General We have provided these definitions to acquaint you with specific guidelines for labor Trade Information i shows conventions and special events in this vicinity are governed by local union contracts Please review the following information in order to better understand the applicable union jurisdictions If you have any questions once you have read this please address them directly to Brede Exposition Services Form Brede Exposition Services has the responsibility of receiving and handling all exhibit material and empty containers It is Brede s responsibility to manage the docks and schedule vehicles for the smooth and efficient move in and move out of the exposition Brede will not be responsible however for any material they do not handle Teamsters Local 639 claims jurisdiction over all unloading and reloading of freight exhibit materials product and empty containers and related equipment They also have jurisdiction over all material handling equipment including but not limited to forklifts tow motors dollies pallet jacks et
8. 2 Ronald Reagan Building and SECU International Trade Center S l 2 Qj 0 CONFERENCE 2014 Washington D C P amp associates CUSTOMIZED LEAD QUALIFIERS ORDER AFCEA Homeland Security Conference Event Dates March 10 12 2014 Exhibit Dates March 10 11 2014 Ronald Reagan Building Washington D C Company Name Contact Name Booth Please type or clearly print your Custom Lead Qualifiers below Qualifiers are limited to 18 characters per line Sample Lead Qualifiers Custom Lead Qualifiers By 2 10 14 After 2 10 14 Send Brochure Add to Mailing List Have Sales Rep Call Have Tech Rep Call Immediate Interest Need Demonstration Send Price List e Send Proposal Purchasing Authority Current Customer EA a IM Distributor Reseller End User Government e Corporate Civilian e lt 5K Budget e 5 10K Budget e 10 25K Budget e 25 50K Budget e gt 50K Budget J Spargo amp Associates Inc 11208 Waples Mill Road Suite 112 Fairfax VA 22030 Phone 703 995 1800 Fax 703 562 9047 Email directlead jspargo com ORDER ONLINE https www directlead com order hsc1 4 Fn RONALD REAGAN BUILDING AND INTERNATIONAL TRADE CENTER 1300 Pennsylvania Avenue NW Washington DC 20004 EXHIBIT OR SERVICE ORDER FORM PLEASE FAX TO 202 312 1310 or EMAIL GITCDC COM Name of Event Date of Event LL Exhibiting Company Form Completed by Tit
9. 22030 Alexandria VA 22303 Telephone 703 995 1800 Telephone 703 518 4720 Fax 703 562 9047 Fax 703 518 4729 E Mail directlead jspargo com Website www ctfshows com March 10 12 2014 Ronald Reagan Building and International Trade Center Washington D C DEADLINE CHECKLIST g Act NOW Sponsorship Opportunities call Theresa Fox at AFCEA at 703 631 6170 or email tfox afcea org February 7 Notification of Non Official Contractor EAC form due February 10 Lead Retrieval Form due discounted rates g February 20 Brede Form due discounted rates February 20 On Site Contact Information Form due o February 27 WAREHOUSE SHIPMENT DEADLINE after this date shipments received at the warehouse are subject to additional late charges February 27 Audio Visual Order Form due at least one week in advance of event to guarantee availability of equipment There is not a discount rate March 4 Notification due to Reagan Building to deliver materials fax form in at least 72 hours prior to event set up g March 7 Advance Registration Form due March 9 Materials may begin arriving at the Ronald Reagan Building o March 10 Exhibits MUST be set by 12 00 PM the exhibit hall will open at 1 30 PM PLEASE REFER TO ALL OTHER DEADLINES FROM OFFICIAL SERVICE CONTRACTORS ON THEIR INDIVIDUAL ORDER FORMS March 10 12 2014 Ronald Reagan Building and International Trade Center Washington D C ITEMS INC
10. am 2 45 pm DISMANTLING Tuesday March 11 2 45 pm 6 00 pm No exhibit may be dismantled before closing time on Tuesday March 11 at 2 45 pm Please make your travel plans accordingly March 10 12 2014 Ronald Reagan Building and International Trade Center Washington D C Y9 hb th icihb a b D9a 9b 11 5ih Hf E ha t d9wv amp be J Spargo amp Associates Inc Projection 11208 Waples Mill Road Suite 112 1300 Pennsylvania Avenue NW Fairfax VA 22030 Washington DC 20004 Telephone 703 631 6200 Telephone 202 312 1379 E Mail arina kravets jspargo com Fax 202 312 1393 E Mail itcexhibits projection com hQG E 9 th idlhb hb w chw Ib 9ub9 9wH 9 Brede Exposition Services Ronald Reagan Building 6801 Mid Cities Avenue 1300 Pennsylvania Avenue NW Beltsville MD 20705 1411 Washington DC 20004 Telephone 301 937 8600 Telephone 202 312 1300 Fax 301 937 6513 Fax 202 312 1310 E Mail cswashington brede com v amp DL CW AY LH H J Spargo amp Associates Inc Ronald Reagan Building 11208 Waples Mill Road Suite 112 1300 Pennsylvania Avenue NW Fairfax VA 22030 Washington DC 20004 Telephone 703 449 6418 Telephone 202 312 1300 Fax 703 631 7258 Fax 202 312 1310 E Mail homelandregistration jspargo com 9 5 J Spargo amp Associates Convention amp Tradeshow Freight Specialists 11208 Waples Mill Road Suite 112 P O Box 4806 Fairfax VA
11. applies to all Brede employees Craftsmen at all levels are instructed to refrain from expressing any grievances or directly challenging the practices of any exhibitor All questions originated by labor are to be expressed directly to Brede management personnel It is recommended that any questions arising with regard to union jurisdiction or practices should be directed to a management representative of Brede phone 301 937 8600 fax 301 937 6513 Find more on Brede com 0 e mail cswashington Q brede com EXPOSITION SERVICES 5 March 10 11 2014 ton D C ing Washi Labor Guidelines Sac a i a aM x fa 1 t L a L 3 r 1 SERVICES if 7 Homeland Security Conference 2014 Ronald Reagan Building amp International Trade Center Washington DC March 10 11 2014 Submit this form if you would like to order labor from Brede Labor is available for installation and dismantling of exhibits and for shrink wrapping and banding of materials Enter the Total below on Order Summary Payment form Orders received without full payment or credit card information will not be processed Advance Order Discount Deadline February 20 2014 e Option for installation to occur prior to exhibitor s arrival Option A Reduce at show expenses and time spent e Brede Supervision costs 30 of total labor bill Brede EE d
12. floor should be SO cord minimum 14 gauge three wire flat cord which is insulated to qualify for extra hard usage Using zip cords two wire cords latex cords plastic cord lamp cord open clip sockets and two wire clamp on fixtures are not recommended and are often prohibited Cube taps are not recommended and often prohibited Power strips multi plug connectors should be UL approved with built in over load protectors Fire Regulations o All draperies backdrops bunting and other decorations must be flameproof exhibitors must have certificate of flame retardancy o All paper and other flimsy materials used for decorative purposes including flameproof paper are prohibited o The use of liquid petroleum and gases is prohibited o Helium Balloons are also prohibited o Flammable or combustible mixtures waste liquids and other hazardous materials are not permitted without approval of the Grand Hyatt o Combustible crates and packaging boxes MUST be removed after set up period to the storage area o Exhibitors should dispose of any waste products they generate during the exhibition in accordance with guidelines established by the Environmental Protection Agency and the facility EXHIBIT HALL RULES amp REGULATIONS CONT D Floor Covering The exhibit area will be pre carpeted If you have your own carpet that you traditionally use with your display you will be unable to use this Food amp Beverage service dispensed or
13. given away at booths must be supplied and prepared by the Ronald Reagan Building and International Trade Center Hanging Signs There is no sign hanging for this event Lighting Exhibitors should adhere to the following suggested minimum guidelines when determining booth lighting No lighting fixtures lighting trusses or overhead lighting are allowed outside the boundaries of the exhibit space Exhibitors intending to use hanging light systems should submit drawings to exhibition management for approval Lighting should be directed to the inner confines of the booth space Lighting should not project onto other exhibits or show aisles Lighting which is potentially harmful such as lasers or ultraviolet lighting should comply with facility rules and be approved in writing by exhibition management Lighting that spins rotates pulsates and other specialized lighting effects should be in good taste and not interfere with neighboring exhibitors or otherwise detract from the general atmosphere of the event Parking is not allowed in any of the loading dock areas Shipments directly to the facility before or after the designated times and dates may be turned away and may occur additional material handling charges Smoking is strictly prohibited in the entire facility Soliciting outside of your exhibit space is prohibited Sound Music In general exhibitors may use sound equipment in their booths so long as the noise level does not disrupt
14. money orders drawn on U S banks in Third Party Payer Method U S funds VISA MasterCard and American Express e Purchase Orders are not considered payment Tax Exempt MM include certificate All charges must be paid prior to close of show Orders received without full payment or credit card information will not be processed Brede Job 4 Acredit card on file is required when using Brede Exposition Services JOB _ Pay By Credit Card Please complete the Credit Card Authorization form and submit with your order Pay By Check or Money Order Payable to Brede Exposition Services e International checks must be drawn on a U S bank U S funds account only processing fee of 25 00 Please include Homeland Security Conference 2014 and booth number on all payments Check Number Dated Amount Exhibiting Company Contact Com pany Address City State Zip O o OoOo Booth Number Phone Fax Email COMPLETE and SUBMIT this form by mail Brede Exposition Services 6801 Mid Cities Avenue 1 Beltsville MD 20705 1411 USA by fax 301 937 6513 Order Summary Payment Method p v i A LJ 1 4 e a 0 T A 4 11619 1 4 2 471 9 515 l 2 6 yy Mee 617 as A Homeland Security Conference 2014 Tas 7i4 112 Ronald Reagan Building amp International Trade Center o i i Washington DC EXPOSITION SERVICES aii March 10 11 2014
15. not temperature controlled Hazardous materials will not be accepted at the warehouse LLI LLI DIRECT TO SHOW SITE EXHIBIT MATERIAL Brede EXPOSITION SERVICES Rush to Ronald Reagan Building amp International Trade Center 1300 Pennsylvania Ave NW Washington DC 20004 Homeland Security Conference 2014 Ronald Reagan Building amp International Trade Center Washington DC Do not deliver prior to March 10 11 2014 March 9 2014 a ac aec a a aec EXHIBIT MATERIAL Brede EXPOSITION SERVICES Hush Ronald Reagan Building amp International Trade Center 1300 Pennsylvania Ave NW Washington DC 20004 Homeland Security Conference 2014 Ronald Reagan Building amp International Trade Center Washington DC Do not deliver prior to March 10 11 2014 March 9 2014 e These shipping labels are provided for your convenience to assist in preparing shipments direct to the show site Please cut along dashed lines and affix one to each piece of your shipment direct to the show site e Please make additional copies of these labels as needed Important note Hazardous materials will not be accepted at show site Exhibit Services The expertise of MASIA and Roadway YRC is ready to customize transportation solutions for any exhibit shipment any size load With increased reliability quality and speed YRC gives you the
16. per shipment and vary depending on the type of shipment the amount of handling and the time of day Separate shipments will not be combined Minimum charges will apply as shown on the Material Handling Rates form Be sure to review these costs when you prepare your show budget Contact Brede for assistance in estimating your material handling charges based upon your specific needs Rates Direct to show site material handling rates include the following Include e Materials unloaded at loading dock and delivered to booth by move in time e Pick up and storing of shipping containers and boxes labeled EMPTY and returning empty shipping containers to your booth at the close of the show Empty labels may be obtained at the Brede Service Desk on show site Empty containers are not accessible during the show e Removal of freight from booth and reloading onto exhibitor s designated outbound carrier from the loading dock Crated or Use this rate for shipments that arrive via common carrier such as YRC ABF etc and can be unloaded at the dock with Skidded no additional handling required Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required Special Use this rate for shipments that are crated van line shipments or packed in such a manner as to require special handling Handling such as ground loading side door loading constricted space loading and designated piece lo
17. prior to 30 days before show or after 3 days following the show are 1 25 per 100 Ibs per day with 35 00 minimum On site container storage for freight brought in by exhibitors is 30 00 per piece Calculate Estimated Material Handling Charges Select Advanced LJ Direct carers mu E X Transfer this total to the Order Summary Payment form Payment Method must be completed TOTAL to process orders Orders received without full payment or credit card will not be processed Show Site Contact Name Show Site Phone Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 6801 Mid Cities Avenue 1 Beltsville MD 20705 1411 USA by fax 301 937 6513 Material Handling Rates Form reading and accepting the terms and conditions included on the Material Handling Homeldld Security Conference 2014 Ronald Menga Building amp International Trade Center Washington DC March 10 11 2014 Information By completing and submitting the Material Handling order form exhibitor acknowledges Information forms as well as the Limits of Liability form Please review these money saving tips to make the most efficient use of your material handling budget Please make your show site representative aware of the following information Money Saving Tips In General Consolidate Your Shipment Ship via common carrier to avoid possible special handling surch
18. side drape Burgundy 1 6 x30 draped table White 2 side chairs e 1 waste basket e 1 one line booth ID sign with booth number The exhibit hall is carpeted Exhibitors may choose to rent carpet through Brede Exposition Services using the Carpet Order form Material Advance to Warehouse Direct to Show Site Handlin g Late to warehouse charges apply after February 27 2014 Do not deliver prior to March 9 2014 TO Exhibiting Company Name and Booth TO Exhibiting Company Name and Booth FOR Homeland Security Conference 2014 FOR Homeland Security Conference 2014 Brede Exposition Services c o Brede Exposition Services c o YRC Ronald Reagan Building amp Int l Trade Center 7600 Preston Dr 1300 Pennsylvania Ave NW Landover MD 20785 Washington DC 20004 Exhibitor Exhibitor Move in Sunday March 9 1 00 PM 5 00 PM Monday March 10 8 00 AM 12 00 PM Show Hours Monday March 10 1 30 PM 6 30 PM Tuesday March 11 7 00 AM 2 45 PM Exhibitor Move out Tuesday March 11 2 45 PM 6 00 PM Drivers for all carriers must be checked in at the Brede Service Desk for pick up of freight by 4 30 PM on March 11 2014 Utilities amp Services e For booth utilities and additional booth services please contact the individual suppliers using the enclosed order forms Find more on Brede com 0 301 937 8600 Show Details Fou Homeland Security Conference 2014 __ Ronald Reagan Building amp In
19. the construction and design of your exhibit On site changes can be costly due to unapproved exhibits Consider the costs of rental displays carpet and booth furnishing versus shipping and material handling charges for the same Meet your freight target times and instruct your drivers to check in at the marshaling yard if applicable before the deadline noted in the service manual to avoid additional surcharges If you provide your own booth carpet ensure that it is packed at the rear of the truck so that it can be offloaded and installed first Also consider shipping it in advance to allow for straight time installation when possible Please make sure that all of your display items are packed securely in crates or boxes Loose pad wrapped and non palletized items are charged at higher rates Work closely with your freight carrier representative to ensure that items being shipped are classified and labeled accurately Ship hanging signs in advance to allow for straight time installation when possible Place a rider on your existing company insurance policy to ensure that your exhibit or product is covered from the time they leave your possession to the time they are returned or purchase show insurance Show Management and official contractors are not responsible for lost stolen damaged exhibits or products Submit exhibitor personnel badge requests in advance Submit Exhibitor Appointed Contractor paperwork and appropriate insurance
20. the activities of neighboring exhibitors Speakers and other sound devices should be positioned so as to direct sound into the booth rather than into the aisle Rule of thumb Sound and noise should not exceed 85 decibels Exhibitors should be aware that music played in their booths whether live or recorded may be subject to laws governing the use of copyrighted compositions ASCAP BMI and SESAC are three authorized licensing organizations that collect copyright fees on behalf of composers and publishers of music Storage Fire regulations in most facilities prohibit storing product literature empty containers or packing materials behind back drapes or under draped tables In most cases however exhibitors may store a limited supply of literature or product appropriately within the exhibit area as long as these items do not impede access to utility services create a safety problem or look unsightly EXHIBIT HALL RULES amp REGULATIONS CONT D e Structural Integrity All exhibit displays should be designed and erected in a manner that will withstand normal contact or vibration caused by neighboring exhibitors hall laborers or installation dismantling equipment such as forklifts Displays should also be able to withstand moderate wind effects that may occur in the exhibit hall when freight doors are open Exhibitors should ensure that any display fixtures such as tables racks or shelves are designed and installed properly to support the pr
21. 10 YRC Inc Printed in U S A YRC 014 6 10 e 74T a 6 617 d Homeland Security Conference 2014 NETTE TAA bd Per Ronald Reagan Bullging Trade Center 64 0 A M Washington DC XPOSITION SERVICES un March 10 11 2014 Order Complete this form to request a pre printed outbound bill of lading and shipping labels for Form your outbound shipment Forms and labels will be delivered to your booth at show site Requests must be submitted by February 20 2014 Notes Please complete one form per shipment e Please review the Material Handling Information Material Handling Rate Schedule and Limits of Liability forms e Donotleave Bills of Lading in your booth Shipping Information Consigned to Ship to Attention Destination Street Address City State Zip Method Ground YRC Other Ground Outbound To Air CTFS Other Air C NextDay 2ndDay Deferred Freight Company Exhibitor Charges Guaranteed PASS By Permanent Street Address City State Zip Phone Fax Shipping Labels Request Label ani of Sh Labels Requested Request of Shipping qu Exhibitors using FedEx or UPS must provide pre printed labels with the account number Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 6801 Mid Cities Avenue Beltsville MD 20705 1411 USA by fax 301 937 6513 Bill of Lading
22. 70 00 30 Pedestal Table gx oido table 68 00 88 50 WELL BE E 8 x 2 undraped table 71 00 9250 42 Pedestal Table 3074 36 87 00 113 50 42 High Display Tables includes white vinyl top 3 side drape mE Waste basket 2400 3150 4x2 drapediable 14550 18950 Floor Easel 4900 64 00 Gx2drpedtabe 16600 21500 SignStand 22 x 28 5600 7300 8xZ2 drapedtable 187 50 24400 Bag Rack 4900 6400 4thside drape 4850 6300 Waterfall Rack 4900 6400 4x2 table 8250 10750 m iterate Back 8400 10950 6 2 undrapedtable 96 00 125 00 a Garment Rack 7100 9125 8 x2 undrapedtable 107 50 14000 Tackboard 84 horizontal only 146 50 190 50 12 Tabletop Risers includes white vinyl top 4x12 drapedriser 56 00 73 00 x12 drapedriser 75 50 9850 EN Perfboard 8 x 4 horizontal only 14650 19050 3 high drapery per ft 18 00 23 50 8 high drapery per ft 2200 29 00 L Select Drape Color if no color is selected show colors will prevail Black Blue Teal C Gold Burgundy White Red Plum Grey Forest Green Important e Orders cancelled prior to move in will be Calculate Subtotal Notes charged 50 of the original price 5 75 DC Tax e Orders cancelled after move in begins will be charged 100 of the original pri
23. BUILDING AND INTERNATIONAL TRADE CENTER 1300 Pennsylvania Avenue NW Washington DC 20004 International Trade Center Order Form TRADE SHOWS Fax to 202 312 1310 Name of Show Room Booth Number Company Name Contact Name Address City State Zip Install Date Time Disconnect Date Time RRB ITC Manager List quantity of each item Charges listed are per extension and do not include taxes rush fees or itemized calls Digital Phone JLocal Long Dist 110 One Day 200 Two Days 240 3 7 Days Access Required 202 call charges apply Analog Line allows connection for Fax or Modem equipment 110 One Day 200 Two Days 240 3 7 Days 202 Polycom Speakerphone 5 25 Guests 170 One Day 250 Two Days 300 3 7 Days 202 Total number of services needed This order and accompanying pre payment credit card must be received 10 business days prior to the show to guarantee installation and availability of equipment Customers who choose to pay by check checks must be made to International Trade Center must also supply a valid credit card number below Any and all charges not prepaid including those for long distance calls and unreturned or damaged equipment will be billed to this credit card number By your signature below you acknowledge and agree to these terms listed and authorize charges to your credit card Please complete the following Attach photocopy of the front and back sides of the card and
24. HOLD FOR Group Name Contact Name ITC Contact DANIELLE JOHNSON Box Number VEU out of Date s Of Event Deliver To Room Name SHIPPED FROM Contact Name Address City State Zip Phone SHIP TO The Ronald Reagan Building THE INTERNATIONAL TRADE CENTER 1300 Pennsylvania Avenue NW Washington DC 20004 March 10 12 2014 HO ND Ronald Reagan Building and SG spargo LEAD RETRIEVAL ORDER FORM AFCEA Homeland Security Conference Event Dates March 10 12 2014 Exhibit Dates March 10 11 2014 Ronald Reagan Building Washington D C Contact Information Please Print or Type Clearly Booth Number Contact Company Name Address City Zip Country Tel Email Onsite Contact Mobile Phone Order by Mail or Fax J Spargo amp Associates Inc 11208 Waples Mill Rd Suite 112 Fairfax VA 22030 Phone 703 995 1800 Fax 703 562 9047 Order Online https www directlead com order hsc14 Advance Standard Lead Retrieval Options 2 10 14 After 2 10 14 Quantity Total DirectLead Handheld Touch HHT 400 Battery Operated Leads provided on a USB Stick in an Excel spreadsheet when unit returned at close of event DirectLead App for Smartphone or Tablet DL A 345 One activation per device exhibitors use their own hardware App needs to be installed from a data connection Instructions for App download will be provided 7 business days prior to event 5 o
25. IOD INDICATED NOTWITHSTANDING ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR ADD L POLICY EFFECTIVE POLICY EXPIRATION TYPE OF INSURANCE POLICY NUMBER DATE MM DD YY DATE MM DD YY LIMITS GENERAL LIABILITY Make sure Make sure COMMERICAL GENERAL LIABILITY 1 1 Effective Date 1s PREMISES Ea occurrence 100 000 IL CLAIMS MADE Dx OCCUR current Lol L oent coreoxre s2000 _ GEN L AGGREGATE LIMIT APPLIES PER VR agBBucrs cowPor ce s1 000 000 Le ooo L ANY AUTO Each Occurrence SCHEDULED AUTOS Per person NON OWNED AUTOS Per accident PROPERTY DAMAGE NE L Per accident so GARAGE LIABILITY N AUTO ONLY EA ACCIDENT L mauro emma MY EXCESS UMBRELLA LIABILITY EACH OCCURRENCE 3c _ occur L AGGREGATE FEE L OO RE L RETENTION s LLLA WORKERS COMPENSATION AND WC STATU OTH A EMPLOYERS LIABILITY Make sure Date Make sure Date TORY LIMITS ER ANY PROPRIETOR PARTNER EXECU is current is not expired E L EACH ACCIDENT 1 000 000 TIVE OFFICER MEMBER EXCLUDED If yes describe under E L DISEASE EA EMPL
26. LUDED WITH TABLE TOP SPACE e All displays are restricted to the tabletop only No materials or pop up booths may be displayed in front of behind or next to the 6 table All displays are limited to 54 in height from the top of the table e Two chairs per table top space e One 6 skirted table One wastebasket e Company Identification sign for table e Pre carpeted Floor e Complimentary exhibitor registration for booth personnel for EXHIBIT HALL ONLY e Two conference badges per table top for entrance to panel sessions and keynote speakers Also includes coffee breaks afternoon breaks Technology Reception Tuesday Tickets for Lunch with speakers will be available for purchase onsite e General exhibit hall lighting and heating air conditioning e General exhibit hall entrance security service e Company listing in show program March 10 12 2014 Ronald Reagan Building and International Trade Center Washington D C ITEMS INCLUDED WITH 10 x10 BOOTH SPACE e All displays must follow line of sight guidelines outlined in the Rules and Regulations section of this exhibitor service manual e 8 flameproof back drape burgundy and 3 side rail burgundy e One 6 skirted table e Two side chairs e One wastebasket e Company Identification sign e Pre carpeted floor e Complimentary exhibitor registration for booth personnel for EXHIBIT HALL ONLY e Two conference badges per 10 x10 for entrance to
27. March 10 12 2014 Ronald Reagan Building and International Trade Center Washington D C Dear Exhibitor We look forward to your company s participation in the 2014 Homeland Security Conference taking place in Washington DC March 10 12 2014 exhibit dates March 10 11 Please direct this Exhibitor Service Manual to the person who is in charge of you company s display We ask you to take the time to review the entire manual Remember that pre planning will save your company both time and money While the Exhibitor Service Manual addresses many of the requirements you may have if you have any questions please do not hesitate to contact the appropriate contractor or Exposition Management A list of Key Contacts is available on page 4 of this manual Additional conference information can be found at www afcea org events homeland We look forward to seeing you in Washington DC Sincerely Arina Kravets CEM CMP AFCEA Homeland Security Exposition Management 703 995 3873 arina kravets jspargo com AFCEA CM EA D March 10 12 2014 Ronald Reagan Building and Internati onal Trade Center Washington DC TABLE OF CONTENTS Please click on any item below to be taken directly to that page I General Information Exposition Schedule Move In amp Move Out Hours Show Hours Key Contacts Deadline Checklist Items Included With Table Top Including Badge Allotment Items Included With 10 x10 Booth Spa
28. OYEE 1 000 000 SPECIAL PROVISIONS below E L DISEASE POLICY LIMIT 1 000 000 DENEN DESCRIPTION OF OPERATIONS LOCATIONS VEHICLES EXCLUSIONS ADDED BY ENDORSEMENT SPECIAL PROVISIONS Additional Insured for AFCEA Homeland Security conference in Washington DC AFCEA J Spargo amp Associates Inc Brede Exposition Services Ronald Reagan Building and International Trade Center CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF THE INSURER AFFORDING COVERAGE WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT BUT J Spargo and Associates Inc 11208 Waples Mill Road Suite 112 Fairfax VA 22030 Phone 703 631 6200 FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER ITS AGENTS OR REPRESENTATIVES IMPORTANT If the certificate holder is an ADDITIONAL INSURED the policy ies must be endorsed A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement s If SUBROGATION IS WAIVED subject to the terms and conditions of the policy certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement s DISCLAIMER act between the issuing affirmatively or negatively The Certificate of Insurance on the reverse side of this fo
29. ading or stacked shipments Also included are mixed shipments without certified weight tickets or delivery receipts such as Fedex UPS POVs personally owned vehicles Uncrated Use this rate for shipments that are not in crates Small Use this rate for cartons envelopes weighing less Unskidded or Cases or boxes and or pad wrapped specialized Package than 25 lbs per shipment without documentation Wrapped equipment unskidded machinery or uncrated POV Will be delivered to booth without guarantee of shipments Uncrated shipments are received at piece count or condition show site only Overtime Charges Inbound Overtime charges apply on inbound shipments if Your shipment is to be delivered to your booth before 8 00 am or after 4 00 pm on weekdays or anytime on a Saturday Sunday and or Holiday or e Your shipment is received at the warehouse and is delivered to show site before 8 00 am or after 4 00 pm on weekdays or anytime on a Saturday Sunday and or Holiday or e A vehicle driver checks in at the Exhibit Site Check In Area after 3 00 pm on weekdays or anytime on a Saturday Sunday and or Holiday Outbound Overtime charges apply on outbound shipments if Your shipment is loaded after 4 00 pm on weekdays or anytime on a Saturday Sunday and or Holiday or Your carrier driver checks in at the Exhibit Site Check In Area after 3 00 pm on weekdays or anytime on a Saturday Sunday and or Holiday Find more
30. are used in combination as single exhibit space the four foot 4 height limitation is applied only to that portion of exhibit space which is within ten feet 10 of an adjoining booth CORNER EXHIBITS A corner booth is a linear booth In Line exposed to aisles on two sides All other guidelines for linear booths apply Please refer to the diagrams immediately following for a pictorial description of the blocking rules height restrictions for linear booth table top display m SAMPLE DISPLAY To show height restriction only lt 10 X 10 LINEAR BOOTH Linear Booth Table top Display LSpargo EXHIBITING TIPS FOR SAVING amp associates TIME AND MONEY Read the exhibitor manual thoroughly and be certain that forms are completed by someone familiar with your show needs and the on site person Be sure to complete all the Show Management required forms such as exhibitor registration program listing lead retrieval etc Make sure that your on site representative has copies of all orders invoices and paperwork associated with exhibiting and shipping Order by the deadlines shown on the forms to take advantage of generous discounts Provide diagrams whenever possible for hanging signs electrical placement distribution booth installations etc Be sure to comply with Fire Marshal and Show Management Rules amp Regulations regarding booth design for
31. arges Ship early to avoid overnight charges whenever possible Furnish accurate weight tickets with your shipment Properly label address all shipments to avoid time consuming re routes mis deliveries and delays Remove old shipping labels before you send materials and attach new labels with labels are provided in this service manual for your convenience complete information Shipping When shipping direct to show site confirm in advance that your carrier can guarantee delivery of your freight to the exhibit facility during move in dates When possible schedule shipments to arrive during straight time rather than overtime periods Label your freight with the number of total pieces example 1 of 3 2 of 3 and 3 of 3 Take a copy of tracking numbers to the show as well as origination and destination points piece counts arrival dates and phone numbers for tracking purposes Separate shipments received by Brede will not be combined The minimum 200 Ib charge applies to each shipment Brede receives Consolidate your shipment whenever possible to avoid multiple minimum charges For example 1 piece weighing 36 lbs charged 200 Ib minimum x 116 00 per CWT 232 00 1 piece weighing 62 lbs charged 200 Ib minimum x 116 00 per CWT 232 00 1 piece weighing 54 lbs charged 200 Ib minimum x 116 00 per CWT 232 00 TOTAL cost of three shipments arriving separately 696 00 OR 3pieces totaling 152 lbs
32. c An exhibitor may hand carry in one trip any material that does not require the use of wheels or other material moving devices Carpenters Local Union 491 claims jurisdiction over setup and dismantling of exhibits including signs and laying of carpet This does not apply to the unpacking and placement of your product Up to two 2 full time employees may work without carpenter labor for one 1 hour on the move in and one 1 hour on the move out Once this time has expired and work to complete the exhibit remains the exhibitor must hire carpenter labor from the service contractor in order to complete the work Standing on chairs tables or other rental furniture is prohibited This furniture is not engineered to support your standing weight Brede cannot be responsible for injuries or falls caused by the improper use of this furniture If assistance is required in the assembly dismantle of your booth please order labor on the enclosed Labor Order form and the necessary ladders and tools will be provided Brede Exposition Services requests that exhibitors do not tip our employees Do not give coffee breaks other than mid morning and mid afternoon when union employees have a fifteen minute paid break Any attempts to solicit a gratuity by an employee for any service should be reported immediately to a Brede supervisor Employees of Brede are paid at an excellent wage scale denoting a professional status and we feel that tipping is not necessary This
33. ce Including Badge Allotment Exhibitor Advance Registration Form On Site Contact Information Form Non Official Contractor EAC Form and Sample Certificate of Insurance Security Tips Il Rules amp Regulations Exhibit Halls Rules amp Regulations Height Restrictions Tips for Saving Time and Money Ill Service Order Forms Shipping Information Material Handling and Freight Storage though Brede Exposition Services IMPORTANT Ronald Reagan Building Dock Access Instructions and Labels if shipping delivering to show site Lead Retrieval Order Forms J Spargo amp Associates Inc Electric and Internet Service Order Form Ronald Reagan Building Telephone Ronald Reagan Building Audio Visual amp Computer Rental Order Form Projection March 10 12 2014 Ronald Reagan Building and International Trade Center t om Washington D C EXHIBIT HALL SCHEDULE All exhibits are located on the Atrium Ballroom in the Ronald Reagan Building INSTALLATION Sunday March 9 1 00 pm 5 00 pm Monday March 10 8 00 am 12 00 pm After this time Show Management reserves the right to use any empty space in a way that will complement the overall appearance of the exposition If you foresee any difficulty in meeting this deadline you MUST contact Arina Kravets at 703 631 6200 or e mail arina kravets jspargo com by 4 00 pm EST on Wednesday February 26 Monday March 10 1 30 pm 6 30 pm Tuesday March 11 7 00
34. ce Table Total e credit card on file is required when using e Transfer this total to the Order Summary Payment form Brede Exposition Services Payment Method must be completed to process orders e All charges must be paid prior to close of show e Orders received without full payment or credit card will not be processed Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 6801 Mid Cities Avenue Beltsville MD 20705 1411 USA by fax 301 937 6513 Tables amp Accessories Mae 971 5 s Homeland Security Conference 2014 d DM 5174 Ronald Reagan Building amp International Trade Center Wee Washington DC EXPOSITION SERVICES TE March 10 11 2014 Information Brede Exposition Services liability shall be limited to the physical loss or damage Form to the specific article which is lost or damaged as described below Please make your show site representative aware of the following policy Limitations of Brede Exposition Services Liability and Responsibility 1 Brede Exposition Services shall not be responsible for damage to uncrated materials materials improperly packed or concealed damage 2 Brede Exposition Services shall not be responsible for loss theft or disappearance of exhibitor s materials after same have been delivered to exhibitor s booth 3 Brede Exposition Services shall not be responsible for loss theft or disappearance of mater
35. cle tag number and state Driver s name Point of contact at RRB ITC Phone number MANDATORY POLICY FOR ALL LOADING DOCK DELIVERIES Vehicles are limited to 13 height and 56 length tractor trailer combined 45 TRAILERS Sprinter Vans Box Trucks amp Larger Trucks must go to off site scanning located at 12 amp C Streets SW just south of 12 St amp Independence Ave intersection prior to arrival at RRB ITC There is a 30 minute timeframe before security seal expires Scanner Hours are Monday Friday 5am 5pm amp Saturday 5am 1pm All other times require K9 inspection at an additional cost Neither personal vehicles nor trucks are allowed to park on the loading dock delivery vehicle s contents may be placed on the dock and the vehicles will be instructed to leave On pickup contents must be on the dock ready to load before the truck will be allowed on the dock PLEASE PLAN ACCORDINGLY Contact your event planning manager for additional information April 2013 FOR ITC OFFICE USE ONLY ATTN TCMA LOADING DOCK HOLD FOR Group Name Contact Name ITC Contact DANIELLE JOHNSON Box Number EN out of Date s Of Event Deliver To Room Name SHIPPED FROM Contact Name Address City State Zip Phone SHIP TO The Ronald Reagan Building THE INTERNATIONAL TRADE CENTER 1300 Pennsylvania Avenue NW Washington DC 20004 FOR ITC OFFICE USE ONLY ATTN TCMA LOADING DOCK
36. ct Brede for assistance in estimating your material handling charges based upon your specific needs Straight Time OT One Way OT Two Ways both move in amp move in or Both move in and move out on ST move out on OT move out on OT per 100 Ibs per 100 Ibs per 100 105 Description 200 Ib minimum charge Advance to Warehouse Crated 86 00 116 00 146 25 Direct to Show site Crated 82 00 110 75 139 50 Advance to Warehouse Special Handling 107 50 145 00 182 75 Direct to Show site Special Handling 102 50 138 50 174 25 Direct to Show site Uncrated Unskidded or Wrapped 123 00 166 00 209 00 Advance to Warehouse Direct to Show site Small Packages 45 00 each Additional Services Late shipments off target shipments amp site shipments received before published move in or after show 97 00 Opening Freight received at the warehouse after February 27 2014 or at show site prior to published move in or after 10 0 lb show opening add an additional charge per 100 lbs Additional transportation charges may apply Spotting Fee Any vehicles driven into the exhibit hall under their own power will incur a round trip spotting fee Vehicles 250 00 not moved in under their own power will be unloaded and charged based on weight round trip Special Services Shipments returned to warehouse will be charged 15 00 per 100 Ibs with a 250 00 minimum Storage will be charged if shipment is not routed or picked up after three working days Storage fees
37. e 15 Where an exhibitor indicates choice of carrier for pickup it is the exhibitor s responsibility to arrange with such carrier for said pickup service If the carrier does not pick up within the time limited for the removal of exhibitor s materials at the Exhibit Hall we reserve the right to forward such material by the shipping method of our choice or to remove said material to our warehouse for disposition at an additional charge to the exhibitor in accordance with prevailing rates for the service performed 16 Material left behind without orders placed at the Drayage Service Desk may be classified as abandoned The Drayage Contractor shall not be responsible for same We are not responsible for any delay of rush shipments We will expedite such rush shipments to the best of our ability but will not assume any financial responsibility for shipments which do not arrive at their destination at a dated time 17 EXHIBITORS ARE URGED TO CARRY ALL RISK INSURANCE covering your materials against damage loss and all other hazards from the time shipments are made prior to the show until shipments are received back after the show This can generally be done by adding riders to existing insurance policies often at no additional cost It is understood that Brede Exposition Services is not an insurer that insurance if any shall be obtained by the exhibitor and the amounts payable to Brede Exposition Services hereunder are based on the value of the materia
38. egins 30 days prior to exhibitor move in AP Shipments received at the warehouse after February 27 2014 are subject to additional charges e Ship pre paid collect shipments will be refused e Uncrated pad wrapped or specialized equipment will not be accepted at the warehouse e Hazardous materials will not be accepted at the warehouse Advantages There are several advantages to shipping advance to the warehouse versus directly to the show site e Exhibitors can confirm shipment has arrived and is intact in advance of the move in date e Materials will be delivered to your booth prior to your arrival on site Delivery dates and times are more flexible Advance Warehouse Rates See below for definitions and descriptions of warehouse rates and the Material Handling Rates form for the associated fees All material handling fees are calculated on a CWT basis per hundredweight or fraction thereof per shipment and vary depending on the type of shipment the amount of handling and the time of day Separate shipments will not be combined Minimum charges will apply as shown on the Material Handling Rates form Be sure to review these costs when you prepare your show budget Contact Brede for assistance in estimating your material handling charges based upon your specific needs Rates Warehouse material handling rates include the following Include e Receiving exhibitor shipment at the advance warehouse and storage beginning 30 days pri
39. el credentials ARE NOT TRANSFERABLE Conference Badges Conference and Exhibit Hall access Name Name Email Email Booth Only Personnel Exhibit Hall ONLY access Name Name Email Email Name Name Email Email Return Completed Form To Fax 703 631 7258 Mail AFCEA Homeland Security Conference c o J Spargo amp Associates Inc 11208 W aples Mill Road Suite 112 Fairfax VA 22030 For more information call 703 449 6418 or email homelandregistration jspargo com March 10 12 2014 Ronald Reagan Building and International Trade Center Washington D C a ONSITE CONTACT INFORMATION In the event that Exposition Management may need to contact someone from your company during the exposition set up or move out we request that you provide the following information Please return this form by February 20 2014 This information can also be sent by e mail to arina kravets jspargo com This information is treated as confidential Company Name Contact Person at Event Hotel Arrival Date Departure Date Phone Number 0 Cell Phone Office Other Contact at Office in the event that the above person is unreachable Name Phone Number PLEASE RETURN THIS FORM TO Arina Kravets CEM CMP AFCEA Homeland Security 2013 Exposition Management c o J Spargo amp Associates Inc Email arina kravets jspargo com Deadline Friday February 21 NO COVER SHEET NECESSARY March 10 12 2014 Noti
40. end of the show must affix empty Containers labels on the containers as soon as they are empty Empty labels will be available at the Brede Service Desk Affixing the Labels labels is the sole responsibility of the exhibitor Brede assumes no responsibility for removal of containers with old empty labels improper information on labels or valuables stored in containers with empty labels Empty containers will be removed from the floor and stored until the close of the show You will not have access to empty containers during the show In most cases empty containers may not be stored in your booth during the show as it is a fire hazard Outbound Outbound shipping is not an automatic process Outbound Bills of Lading must be completed and turned in to the Brede Bill of Lading Service Desk do not leave outbound Bills of Lading in your booth Exhibitors who wish to ship outbound materials via any carrier other than the show carrier must advise carrier to be checked in at the Brede Service Desk by the driver check in time specified on the Show Details page Drivers are placed in line for loading on a first come first serve basis provided the exhibitor is completely packed and a Bill of Lading has been turned in to the Service Desk Drivers whose Bills of Lading have not been turned in will be placed in a holding queue until the booth is packed and the Bill of Lading is turned in Should your carrier fail to check in by the designated time Brede reserves the
41. ent Type rere q o O euso 4 Laas Additional Instructions
42. ers and Video Table Stand 9501 32 LCD Display Monitor Data Computers and Video Table Stand 0 37 Plasma Display Monitor Data Computers and Video 4 3 Ratio 42 LCD Display Monitor Data Computers and Video 16 9 Ratio 50 00 EMEN 52 LCD Display Monitor Data Computers and Video 16 9 Ratio 60 BEEN 70 LCD Display Monitor Data Computers and Video 16 9 Ratio 1250 00 LI one eee m __ L o EMEN LCD Projector 4500 Lumens Requires Cart and Screen See Page 2 Windows Laptop Computer 250 NEN aa Apple Laptop Computer 350 ah Windows Desktop Computer with 20 Monitor Keyboard and Mouse 385 Apple Desktop Computer with 20 Monitor Keyboard and Mouse 450 NEM HP LaserJet Printer Black and White 250 Computer Speakers Keyboard and Mouse AudqdIO and Video wT m M E ON DVD Player 26 LCD Display Monitor Data Computers and Video Table Stand 250 32 LCD Display Monitor Data Computers and Video Table Stand 350 Projection Cart 34 42 54 with skirt m Diss Dos so Dias 1 Dea S Citer C Hanane s105 ENNNCETITIITUTUIDTONSEN uu 12 Channel Microphone Mixer Required for 2 microphones or more Equipment Total On Site Order Surcharge 20 Delivery Set
43. es for delivery or at show site 7 Claims for loss or damage which are not submitted to Brede Exposition Services within thirty 30 days of the close of the show on which the loss or damage occurred shall be considered waived No suit or action shall be brought against Brede Exposition Services or its subcontractors more than one 1 year after the accrual of the cause of action therefore 8 Shipments received without receipts freight bills or specified unit counts on receipts or freight bills i e one lot 800 cu ft etc such as UPS or van lines will be delivered to the exhibitor s booth without guarantee of piece count or condition No liability will be assumed by Brede Exposition Services for such shipments 9 Empty container labels will be available at the service desk Affixing the labels is the sole responsibility of the exhibitor or his her representative All previous labels should be removed or completely covered Brede Exposition Services assumes no responsibility for errors to the aforementioned procedure removal of containers with old empty labels and without Brede Exposition Services labels improper information on empty labels or valuables stored in containers with empty labels 10 Exhibitors should arrange for outgoing shipments during the show or immediately after its close Brede will assist in the preparation of Brede bills of lading Be sure that your material has been carefully crated or packed and properly tagged or ma
44. fication of Intent to Use EAC erdt Todo Cones Non Official Contractor Washington D C e DEADLINE February 7 2014 An EAC Exhibitor Appointed Contractor Non Official Contractor is a company other than the official contractors listed in the exhibitor service manual providing a service installation and dismantling labor floral photography audio visual computer rental and other related services and requiring access to your booth during move in and move out All exhibiting companies organizations that choose to use an EAC Non Official Contractor are required to submit this form comply with all rules and regulations and supply necessary information by the February 7 2014 deadline EACs Non Official Contractors will be required to use labor supplied by the appointed contractor unless the following requirements are fulfilled e Exhibitors must return this completed form to Homeland Security Exhibit Management J Spargo amp Associates Inc by the February 7 2014 deadline e EACs Non Official Contractors must provide a Certificate of Liability Insurance naming AFCEA J Spargo amp Associates Inc Brede Exposition Services and the Ronald Reagan Building and International Trade Center as additional insured The Certificate of Liability Insurance must include Comprehensive General Liability coverage with limits not less than 1 000 000 including Contractual Liability and Products Liability coverage and Workman s Compensation in accorda
45. fore and after show hours Use Velcro or grommets to secure the fabric over the products Mark all crates and cartons with your company s name and address When your crates have been returned to your booth for move out make certain all items are accounted for At the close of the exposition and after your materials are packed turn in your bills of lading at the Brede Exhibitor Service Desk Do not leave them in your booth or attached to crates Stay with your equipment if possible Report any loss or damaged cartons to Show Management and to the Security Supervisor immediately AFCEA J Spargo amp Associates Inc Brede Exposition Services the Ronald Reagan Building and all organizations and individuals who are employed by or associated with the conference and exposition will not be responsible for injury that may occur to an exhibitor his her employees or any agents or for the safety of an exhibit or other property against theft fire accident or any other destructive cause Exhibitors should ensure that they have adequate insurance coverage March 10 12 2014 Ronald Reagan Building and International Trade Center Washington D C EXHIBIT HALL RULES amp REGULATIONS e Americans with Disabilities Act ADA All exhibiting companies are required be in compliance with the Americans with Disabilities Act ADA and are encouraged to be sensitive and as reasonably accommodating as possible to attendees
46. freedom to choose the level and speed of service most appropriate for your shipment YRC offers Guaranteed Precision Expedited Precision and Sealed Exhibit security Specialized Solutions and caravan services deliver efficient transportation from show to show Shipment visibility provides additional peace of mind Enjoy the transportation management tools on my yrc com and gain online control of your shipment from start to finish Be Confident It s a YRC Delivery The show must go on And so will your business with the confidence to focus on your customers not the whereabouts of your tradeshow booth YRC is the first and only provider to offer customers a free inbound guarantee Be confident your booth will arrive on time with YRC Gain the on site advantage Move in set up and move out It s simple when you work with the exhibit experts YRC professionals are at the big trade shows ensuring your materials arrive on time and depart quickly so you don t miss the next tradeshow deadline Secure success YRC guarantees safe delivery with our patented Sealed Exhibit protection and security solution Pay for only the space your shipment occupies Your exhibit is sealed behind a locked partition and is protected from pickup through delivery to the show site Subject to applicable tariffs and Rules and Conditions publications yrc com 800 531 EXPO 3976 exhibit services yrcw com Copyright 20
47. ials before they are picked up from exhibitor s booth for re loading after the show Brede bills of lading covering outgoing shipments which are tendered to Brede Exposition Services by exhibitors will be checked at time of actual pickup from booth and corrections made where discrepancies occur 4 Brede Exposition Services shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an exhibitor s material which make it impossible or impractical to exhibit same 5 The consignment or delivery of a shipment to Brede Exposition Services by an exhibitor or by any shipper on behalf of any exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth in this bulletin 6 Brede Exposition Services shall exercise ordinary diligence and care in the receiving handling and storage of all shipments Brede Exposition Services shall not be liable for loss or damage by fire acts of God or causes beyond its control Brede Exposition Service s liability shall be limited to the physical loss or damage to the specific article which is lost or damaged In any case the liability of Brede Exposition Services is limited to 30 per pound per article with a maximum of 50 00 per item and a maximum of 1 000 00 per shipment This applies while these goods are in Brede s warehouse in vehicl
48. l handling services and the scope of Brede Exposition Services liability as set forth above phone 301 937 8600 fax 301 937 6513 e mail cswashington Q brede com Find more on Brede com ts of Liability imi L Homeland Security Conference 2014 PR 714 Laeli L Ronald Reagan Building amp International Trade Center j e Washington DC ON SERVICES TE March 10 11 2014 Jj Information Brede Exposition Services will receive your materials shipped in advance at our local Form warehouse or shipped directly to show site For detailed information regarding material handling services provided by Brede and the associated charges please see below Please make your show site representative aware of the following information Exhibitors may choose to ship freight to the advance warehouse or directly to show site Brede will receive and manage the freight at the warehouse and on show site as described in the following pages Material handling fees are paid to Brede for these material handling services and are separate from and independent of freight transportation charges which are paid to a freight carrier such as YRC ABF FedEx or any other carrier of the exhibitor s choosing Exhibitors are responsible for securing a carrier of their choosing and arranging freight transportation to and from the event and all associated transportation fees Advance Shipments to the Warehouse Deadlines Receiving b
49. le E Phone Address City On Site Contact Booth Number ___ RRB Contact Item Quantity _ ELECTRICAL DESCRIPTION RATES TOTAL 1 20 110V Standard outlet dedicated without power strip 110 00 2 20 110V Standard outlet dedicated with power strip 150 00 TOTAL YG NOTE 6 0 sales tax will be added to all rental charges Rate is a onetime fee Please include a diagram of booth if needed TOTAL CONNECTIONS Quantity INTERNET SERVICE E NEEDED RATE TOTAL 1 Hardwire Internet Plan A up to 5 users 425 00 2 Hardwire Internet Plan B from 6 20 users _ 1 500 00 NOTE 9 0 sales tax will be added to all rental charges Rate is for up to 5 days Please inform your event planning manager if you require internet for more than 5 days One network hub is included in price CREDIT CARD INFORMATION Credit Card Type Account Number Expiration Attach a legible copy of front and back or imprint Cardholder s Name __ As it appears on card Please print I hereby authorize the International Trade Center to apply appropriate charges for event services to this credit card Cardholder s Signature If you are tax exempt please check and attach your tax exempt document s Federal L State L Contact your event planning manager at 202 312 1300 to confirm order March 2012 Im RONALD REAGAN
50. mpt a copy of your tax exempt certificate must accompany your order This is not a resale certificate Tax e No adjustments for tax exempt status will be made after close of the show Exemption Third Party The exhibiting company is ultimately responsible for the payment of all charges If no arrangements are made for payment of invoice s by the third party prior to the last day of the show charges will revert back to the exhibitor Payment Billing Rental items not ordered yet found in booths are invoiced at Standard Floor pricing Miscellaneous Allprices in U S dollars All rental items are subject to applicable taxes All rental items remain the property of Brede Exposition Services phone 301 937 8600 fax 301 937 6513 Find more on Brede com 0 e mail cswashington Q brede com icing Policies Payment amp Pr Homeland Security Conference 2014 Ronald n dM Building amp International Trade Center Washington DC March 10 11 2014 Form Payment Method must be completed to process orders Orders received without full payment or credit card information will not be processed UM quired This form must accompany any completed order form s submitted to Brede Advance Order Discount Deadline February 20 2014 Order Tables amp Accessories Summary Carpet Material Handling Labor Graphics Total Due Payment For your convenience we accept cash checks and
51. nce will local law Please see the sample certificate of liability insurance on the following page Certificates of Liability Insurance must indicate the name of the exhibiting company and booth number that they are representing in the description area of the certificate Certificates will be discarded if this information is not supplied e All EAC Non Official Contractor personnel must be properly identified with an official Homeland Security contractor badge on show site Additional information on this process and access policies will be e mailed to the supervisor listed on this form EAC NON OFFICIAL CONTRACTOR ADDRESS CITY STATE SERVICE S PERFORMED SUPERVISOR ON SITE CONTACT PHONE E MAIL EXHIBITING COMPANY BOOTH _ ADDRESS CITY STATE ZIP PHONE FAX E MAIL AUTHORIZED BY TITLE PLEASE RETURN TO Homeland Security Exhibit Management c o J Spargo amp Associates Inc Attention Arina Kravets CEM CMP Senior Exhibit Operations Manager E mail arina kravets jspargo com ACORD CERTIFICATE OF LIABILITY INSURANCE PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AMEND EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW CO RN Damna Dwumno CSS INSURER D COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PER
52. no later than 30 days prior to move in Take necessary security precautions such as not leaving laptops in your booth over night etc If you have a dispute regarding ANY payments for services or for damages to property please be sure to notify a member of Show Management before the show closes Show Management will be able to provide you with information on what steps you may want to consider taking next Be sure to look over all products when delivered to your exhibit and document ANY damage Be sure to provide Show Management with a copy of your report If you plan to dispute any charges provided by any Official Service Provider please notify Show Management immediately we may be able to lend assistance Homeland Security Conference 2014 Ronald Reagan Building amp International Trade Center Washington DC March 10 11 2014 Dear Exhibitor Brede Exposition Services is pleased to have been selected as the Official Service Contractor for the upcoming Homeland Security Conference 2014 We recognize that your participation in this event is a vital part of your firm s marketing program and we want to do everything possible to make it profitable and rewarding for you Included in this service manual are forms for ordering various services and equipment The Brede forms are to be returned to our office the others to the specific contractors who are providing the services Please review complete and submit your order forms as ea
53. nt form Brede Exposition Services e Payment Method must be completed to process orders Orders received without full payment or credit card will not be processed Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 6801 Mid Cities Avenue Beltsville MD 20705 1411 USA by fax 301 937 6513 7 d I rio am Was 971 5 ct aia Homeland Security Conference 2014 VO ws X a Ronald Reagan Building amp International Trade Center 1614 PC JL Washington DC EXPOSITION SERVICES 41 March 10 11 2014 Information Please be sure to inform your show site representative of the following fire regulations Form to ensure the safety of all parties throughout the duration of the show Booth Booths platforms and space dividers shall be of materials that are rendered flame retardant satisfactory to the Construction local fire department representatives Coverings for counters or tables used within or as a part of the booth shall be flame retardant All electrical wiring and apparatus shall be of a 3 wire UL type approved Permits permit shall be required for the following e Display and operation of any heater barbecue heat producing or open flame device candles lamps lanterns torches etc e Display or operation of any electrical mechanical or chemical device which may be deemed hazardous by the local fire department Use or storage of flammable liq
54. o hold these items for you uU This is not an order form These services must be ordered on site Notes Youmust sign up for these services and pick up your access storage labels at the Brede Exposition Services desk All freight received at the show will be delivered to your booth space first and will be placed in accessible storage when properly labeled This is not secured storage This is not empty storage Accessible storage items may not be the first items returned to your booth at the close of the show There will be a 1 2 hour labor charge minimum each time something is placed into or removed from accessible storage The charge will be applied at the corresponding rate for the time it is accessed St S d ge e The rate for accessible storage is 140 00 per skid plus access rates ates Access There is a 1 2 hour labor charge minimum each time something is placed into or removed from accessible storage Rates The charge will be applied at the corresponding rate for the time it is accessed phone 301 937 8600 fax 301 937 6513 e mail cswashington Q brede com Find on Brede com 0 Accessible Storage ev as ur Homeland Security Conference 2014 45 714 ns ot Ronald d Reagan Building amp International Trade Center tN em a ag Washington DC XPOSITION SERVICES au a March 10 11 2014 Order Submit this form if you wish to order signage from Brede Form Enter the Graphic
55. oduct or marketing materials to be displayed upon them e Tabletop Restrictions All table top exhibits are restricted to the tabletop only No materials or pop up booths may be displayed behind in front of or next to the 6 table All displays are limited to 54 in height from the top of the table e Tips amp Gratuities to union employees are strictly prohibited The above Rules and Regulations cover most of the common questions exhibitors seek answers to If you cannot find the information you are looking for above and you feel that your display may not pass Show Management requirements please contact Show Management at 703 631 6200 for additional Rules and Regulations March 10 12 2014 Ronald Reagan Building and International Trade Center HEIGHT RESTRICTIONS TABLETOP EXHIBITS All table top exhibits are restricted to the tabletop only No materials or pop up booths may be displayed behind in front of or next to the 6 table All displays are limited to 54 in height from the top of the table LINEAR EXHIBITS IN LINE Back wall height limitation is 8 Display materials should be arranged in such a manner so as not to obstruct sight lines of neighboring exhibitors The maximum height of eight feet 8 is allowed only in the rear 5 of the booth space with a four foot 4 height restriction imposed on all materials in the remaining space forward to the aisle Note When three or more Linear Booths
56. or to the show e Movement of all exhibitor freight from warehouse to exhibit site e Materials unloaded and delivered to booth by move in time e Pick up and storing of shipping containers and boxes labeled EMPTY and returning empty shipping containers to your booth at the close of the show Empty labels may be obtained at the Brede Service Desk on show site Empty containers are not accessible during the show e Removal of freight from booth and reloading onto exhibitor s designated outbound carrier from the loading dock Crated or Use this rate for shipments that arrive via common carrier such as YRC ABF etc and can be unloaded at the dock with Skidded no additional handling required Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required Special Use this rate for shipments that are crated van line shipments or packed in such a manner as to require special handling Handling such as ground loading side door loading constricted space loading and designated piece loading or stacked shipments Also included are mixed shipments without certified weight tickets or delivery receipts such as Fedex UPS POVs personally owned vehicles Use this rate for cartons envelopes weighing less than 25 lbs per shipment without documentation These will be delivered to the booth without guarantee of piece count or condition phone 301 937 8600 Find more Brede com
57. ow Empty stickers are available at the Brede Service Desk EXHIBIT HALL RULES amp REGULATIONS CONT D Demonstrations As a matter of safety and courtesy to others exhibitors should conduct presentations and product demonstrations in a manner which assures all exhibitor personnel and attendees are within the contracted exhibit space and not encroaching on the aisle or neighboring exhibits It is the responsibility of each exhibitor to arrange displays product presentation and demonstration areas to ensure compliance Special caution should be taken when demonstrating machinery or equipment that has moving parts cooking equipment with open flame or any product that is otherwise potentially dangerous Exhibitors should establish a minimum setback of three feet 3 and or install hazard barriers as necessary to prevent accidental injury to spectators Sound demonstrations should not exceed 85 decibels Additionally only qualified personnel should conduct demonstrations Direct Cash sales from the show floor are NOT permitted Electrical Service The Ronald Reagan Building and International Trade Center does not provide 24 hour electrical service To order 24 hour electrical service or to order any other utilities please complete the appropriate order forms Every exhibit facility has different electrical requirements however minimum guidelines are suggested All 110 volt wiring should be grounded three wire Wiring that touches the
58. panel sessions and keynote speakers Also includes coffee breaks afternoon breaks Technology Reception Tuesday Tickets for Lunch with speakers will be available for purchase onsite e General exhibit hall lighting and heating air conditioning e General exhibit hall entrance security service e Company listing in show program EXHIBITOR ADVANCE REGISTRATION FORM AFCEA Homeland Security Conference 2014 March 10 12 2014 Ronald Reagan International Trade Center Washington DC Register booth personnel only online at www afcea org events homeland or fill out the form below to register for conference badges and booth personnel ADVANCE REGISTRATION BY FORM DEADLINE MARCH 7 2014 Exhibiting Company Name Mailing Address City State B Main Phone Main Fax Contact Name Contact s Email Booth Number Each table top exhibit receives TWO conference badges per table top for entrance to panel sessions and keynote speakers Also includes breakfasts lunches breaks and Technology Reception Monday Please indicate the people for your conference badges under the correct area All booth only personnel are complimentary and should be listed below If the contact listed above needs a badge please list below The mailing address phone and fax number listed above will be used for each badge Booth personnel badges can be picked up at the Exhibitor Registration Desk during published registration hours Booth personn
59. r more apps call for a quote Optional Accessories Wireless Thermal Printer WTP Custom Lead Qualifiers CC complete page 2 For use with DirectLead Handheld Touch only Payment Method Cancellation of order is subject to a 50 00 administrative fee L Check made payable to J Spargo amp Associates Inc No refunds after February 24 2014 You will be charged up to 2 500 00 per unit Q Visa Q MasterCard U American Express damaged or baa P Card Number Units must be picked up at the Lead Retrieval ee EN CE Counter Exp Date Name on Card No credit issued for unit s not picked up Please allow 1 3 business days to receive Signature confirmation of your order All equipment is the sole responsibility of the exhibitor during the rental period The rental period ends 1 hour past the close of the posted exhibit hall hours Equipment damaged or not returned is subject to an additional charge up to 2 500 00 per unit This charge may be imposed without further notice to the credit card on file Your signature authorizes your credit card to be charged for the total payment due JS amp A reserves the right to charge the correct amount if different from the total listed above Your order must be submitted on or prior to the discount deadline to receive the discounted rate L Please check the box and sign below that you have read and understood the terms of this agreement Signature AFCEA HOMELAND March 10 12 2014
60. revail Advance TO Exhibiting Company Name and Booth Use this address and information on your inbound bill of lading if Wa rehouse FOR Homeland Security Conference 2014 shipping your freight to the Advance Warehouse Shipping Brede Exposition Services Please use the freight labels provided in this service manual clo YRC Receiving hours M F 8 00 a m to 4 00 p m 7600 Preston Dr All shipments must be prepaid collect shipments will be refused Landover MD 20785 e Brede does not accept shipments that are not consigned to Brede Exposition Services Such shipments will be refused All shipments to the Advance Warehouse must arrive by February 27 2014 to avoid late charges mE TO Exhibiting Company Name and Booth Use this address and information on your inbound bill of lading if Shipping FOR Homeland Security Conference 2014 Aae a A a a Address c o Brede Exposition Services e Please use the freight labels provided in this service manual Ronald Reagan Building All shipments must be prepaid collect shipments will be refused amp International Trade Center e Brede does not accept shipments that are not consigned to 1300 Pennsylvania Ave NW Brede Exposition Services Such shipments will be refused Shipments will be received at the facility no sooner than Washington DC 20004 March 9 2014 during move in hours Empty Exhibitors with crates or boxes that need to be returned to pack up booth equipment at the
61. right to re route shipment via the official show carrier as necessary at the exhibitor s expense phone 301 937 8600 Find more on Brede com 0 301 937 6513 e mail cswashington Q brede com Material Handling Information a J 3 roo 11718 _ i l AL mA t 1 E r a a zag u r T lis 1 Homeland Security Conference 2014 Ronald Reagan Building amp International Trade Center Washington DC March 10 11 2014 m asc Li T 1 E EXPOSITION SERVICES Submit this form if you will be shipping materials to the advance warehouse or show site Ord Use the rates and calculator below estimate your material handling charges orm Enter the Material Handling Estimate below on Order Summary Payment form Orders received without full payment or credit card information will not be processed Material Handling Rate Schedule For full definitions and descriptions of all rates and rules see the Material Handling Information forms included in this manual e All material handling fees are calculated on a CWT basis per hundredweight or fraction thereof per shipment and vary depending on the type of shipment the amount of handling and the time of day Separate shipments will not be combined Minimum charges will apply as shown below Be sure to review these costs when you prepare your show budget Conta
62. rked 11 In order to expedite removal of materials Brede Exposition Services shall have authority without further clearance with exhibitors to change designated carriers 12 Labor and services ordered on behalf of exhibitors by display builders or other parties must be so authorized in a letter from exhibitors Payment for all labor and services will be the responsibility of the exhibitor 13 Freight handling charges are the responsibility of the exhibitor to whom shipments have been consigned Also charges for loading out freight shipments are the responsibility of the exhibitor from whose booth shipments are made Exhibitors may not assign this responsibility to suppliers or customers The exhibitor agrees in the event of a dispute with Brede Exposition Services relative to any loss or damage to any of their materials or equipment that they will not withhold payment of any amount due to Brede Exposition Services for Drayage or any other services provided by Brede Exposition Services as an offset against the amount of the alleged loss or damage Instead they agree to pay Brede Exposition Services at the close of the show for all such charges and they further agree that any claim they may have against Brede Exposition Services shall be pursued independently by them as a completely separate transaction to be resolved on its own merits 14 Service charge of 1 1 2 per month on any unpaid balance will be made starting 30 days after date of invoic
63. rly as possible to take advantage of our discount pricing Please refer to the enclosed Show Details page for vital facts and information about this event If you have any additional questions about Brede s services please do not hesitate to call or email Brede s Homeland Security Conference 2014 Customer Service Representative at cswashington 9 brede com A Brede Service Desk will be maintained in the exhibit area during exhibitor move in to answer any questions that arise and to assist with any last minute requirements We look forward to working with you and your company toward a successful show Thank you Brede Brede Exposition Services 6801 Mid Cities Avenue Beltsville MD 20705 1411 USA p 301 937 8600 f 301 937 6513 cswashington brede com Ln i 4 l1 Een WA mg 1 1 eOI 618 TU a 1 oa 9 res e isa Homeland Security Conference 2014 usd JL Ronald Reagan Building amp International Trade Center Washington DC March 10 11 2014 un A EXPOSITION SERVICES Brede e 301 937 8600 Fax 301 937 6513 e mail cswashington brede com Office Hours 8 00 AM 4 30 PM eastern time No telephone orders accepted please complete and submit your order and credit card information to Brede Show e Kravets Management e 703 631 6200 e arina kravets jspargo com Booths Each table top includes 8 high back drape Burgundy e 3 high
64. rm Orders received without full payment or credit card information will not be processed Find more Brede com Advance Order Discount Deadline February 20 2014 Acredit card on file is required when using N e Transfer this total to the Order Summary Payment form Brede Exposition Services a e Payment Method must be completed to process orders M d e Orders received without full payment or credit card will not be processed Standard Select from Standard Colors if no color is selected show colors will prevail Carpeting _ Black 1 Blue Teal _ Burgundy _ Red _ Grey Forest Green Qty Size Advance Standard Subtotal 10 Carpet 18350 23850 20 Carpet 36700 477 00 30 Carpet 55050 71575 40 Carpet 73400 95550 Full Coverage sqft 425 550 100 sq ft minimum per sq ft per sq ft e Standard carpets ordered in multiples of 2 or more do not include seaming and exact color match is not guaranteed Options Carpet Padding X 2 ge ft 170 221 Visqueen X 2 ft 85 110 per sq ft per sq ft Plush Select from Custom Colors Custom _ Charcoal White Burgundy Navy GreyPearl French Beige Carpeting Red Emerald Black Colony Blue Full Coverage ____ ____ sqft 490 640 100 sq ft minimum per sq ft per sq ft ncludes poly covering for protection C To guarantee availability order
65. rm does not cons insurer s authorized representative or producer and the certifi holder nor amend extend or alter the coverage afforded by the policies liste reon March 10 12 2014 Ronald Reagan Building and International Trade Center r Washington D C SECURITY TIPS AFCEA Homeland Security will provide front entrance security Although security will be provided during installation show days and dismantling it is always the exhibitor s responsibility to ensure the security of his her exhibit and its contents If you wish to hire personal in booth security please contact Show Management at arina kravets jspargo com The following security tips are offered Always remove your badge once you leave the facility Never leave small electronic equipment such as laptop computers monitors cell phones personal hand held electronic devices unattended in your booth ESPECIALLY OVERNIGHT This rule should also apply to personal items such as briefcases purses etc Shipping cartons should not identify contents Use coded labels Do not ship electronic equipment in the manufacturer s cartons Consolidate shipments of several boxes into one large crate or carton if possible Empty cartons and crates are not in a secure area Do not store valuables in them Forthose exhibits featuring theft prone products some thought should be given to displaying a replica or bringing extras Cover your products be
66. roved manned security program automobiles are allowed to retain 1 gallon or less of fuel and gas caps must be taped Batteries are to be disconnected and taped Combustibles Storage behind booth backwall is strictly prohibited phone 301 937 8600 Find more Brede com 0 fax 301 937 6513 e mail cswashington Q brede com Fire Regulations Im RONALD REAGAN BUILDING AND INTERNATIONAL TRADE CENTER 1300 Pennsylvania Ave NW Washington DC 20004 Delivery Access Request Bill Day Loading Dock Manager Office 202 312 1596 Fax 202 312 1572 loadingdock itcdc com The following information must be faxed to 202 312 1572 at least 72 hours prior to the delivery pickup or the vehicle will be turned away Please Check One Loading Dock access Plaza Exterior access L Paid Parking vehicles are limited to 7 DELIVERY Arrival Date Arrival Time PICK UP Arrival Date Arrival Time PLEASE BE ADVISED THAT DELIVERIES AND PICK UPS ARE HANDLED ON A FIRST COME FIRST SERVED BASIS AND WAITING TIMES MAY BE UP TO TWO HOURS AFTER YOUR REQUESTED TIME ALL VEHICLES MUST ENTER VIA 14 STREET SOUTH AND ALL DRIVERS MUST HAVE A VALID PHOTO ID Event Conference or Tenant s name Event Room Company Courier name Company Courier Contact person Phone Number Shipment Contains Delivering vehicle year make model type and size Please see information below if making a delivery in a Sprinter van box truck or larger Vehi
67. s Total below on Order Summary Payment form Orders received without full payment or credit card information will not be processed Advance Order Discount Deadline February 20 2014 Standard Standard signs are digitally produced with color copy mounted on white foam Indicate sign copy amp layout here Sizes board and include up to 10 words Gty Size Advance Standard Subtotal 11 X 14 8000 104 00 14 X22 118 00 153 50 22 X 28 10800 140 50 O c 28 X 44 17850 232 00 File conversion retouching cloning or color correcting may incur additional labor charges Custom Brede can provide digital graphic reproduction in custom sizes Please contact us for full color photo quality high resolution digital Sizes printing in virtually any size for banners exhibit graphics and more Length Width Square footage Advance Standard Subtotal 18 50 24 00 X per sq ft per sq ft Ten 10 sq ft minimum order 0 Foamcore _ Masonite PVC _ Plexi Gatorfoam Other E mm Select one Special instructions C Vertical Horizontal Important Orders cancelled prior to move in will be Calculate Subtotal 9 Notes charged 50 of the original price 5 75 DC Tax e Orders cancelled after move in begins will be charged 100 of the original price Signs Total Acredit card on file is required when using e Transfer this total to the Order Summary Payme
68. s must be received 30 days prior to show move in p e Cancelled orders for custom carpet will be charged 100 Important Orders cancelled prior to move in will be Calculate Subtotal Notes charged 5096 of the original price 5 75 DC Tax Orders cancelled after move in begins will be charged 100 of the original price Carpet Total Booth Number Exhibiting Company COMPLETE and SUBMIT this form by mail Brede Exposition Services 6801 Mid Cities Avenue Beltsville MD 20705 1411 USA by fax 301 937 6513 Homeldd Security Conference 2014 Ronald Building amp International Trade Center Washington DC March 10 11 2014 Order Submit this form if you wish to rent tables risers or furnishings from Brede Form Enter the Table amp Accessories Total below on Order Summary Payment form Orders received without full payment or credit card information will not be processed Find more on Brede com Advance Order Discount Deadline February 20 2014 Tables Accessories Qty Advance Standard Subtotal Item Advance Standard Subtotal 30 High Display Tables includes white vinyl top 3 side drape PaddedSideChair Grey 55 00 71 50 4 2 drapedtable 11250 14650 Padded Arm Chair Grey 75 50 98 50 6 x2 drapedtable 128 00 166 50 Swivel Chair Grey 8400 109 50 m pus pus uM Counter Stool with Back 9050 118 00 4 x 2 undraped table 53 50
69. send with this form We can not process this order without it Credit Card Type American Express Card Number Expiration Cardholder s Signature Cardholder s Name as it appears on card please print No credit will be given for equipment or service canceled after installation A 50 00 processing fee will be applied to all orders unless cancellation is given 5 business days prior to the show Cost per set charge will be billed to your credit card if equipment is damaged or not returned Special installation rush charges are extra 50 00 rush charges apply per unit for all orders under 10 days Itemized calls see second page of order form information sheet for detailed charges Rates shown are per calendar day not per 24 hour period If you are tax exempt please check and attach your tax exempt document s Federal State To be completed by Telecommunications representative Contact your event planning manager at 202 312 1300 to confirm order NP Audio Visual and Computer PR Exhibit Order Form 1300 Pennsylvania Avenue NW Washington DC 20004 Tel 202 312 1379 RONALD REAGAN BUILDING AND INTERNATIONAL TRADE CENTER itcexhibits projection com Computer Data Display o memm Re om EMEN 17 LCD Display Monitor Data Computers Only Table Stand 20 LCD Display Monitor Data Computers Only Table Stand 00 f 26 LCD Display Monitor Data Comput
70. ternational Trade Center M Washington DC ON SERVICES 4l March 10 11 2014 Information Please make your show site representative aware of the following policies Form Impo rt ant e Take advantage of advance order discount pricing Orders must be received with payment in full no later than the Deadlines following dates Orders received with payment in full after discount deadline dates will be invoiced at standard floor pricing Carpet amp Furnishings rental February 20 2014 Labor orders February 20 2014 Freight received at the warehouse after the deadline will incur an additional charge Advance shipments to warehouse to arrive by February 27 2014 Shipments to show site to arrive no sooner than March 9 2014 Orders received without full payment or credit card information will not be processed Payment A credit card on file is required when using Brede Exposition Services Policies Allcharges must be paid prior to close of show For your convenience we accept the following methods of payment cash checks and money orders drawn on U S banks in U S funds and credit cards including VISA MasterCard and American Express e Purchase Orders not considered payment therefore a check or credit card is required Cancellations are invoiced at 50 of original price unless otherwise noted on order form Cancellat n No adjustments will be made after close of the show Adjustments e f tax exe
71. uids and dangerous chemicals e Display of any internal combustion engine special requirements available upon request Use of any compressed gases permit required for 32CF bottles 1 2 full or less Obstructions Aisles and exits as designated on approved show plans shall be kept clean clear and free of obstacles Booth construction shall be substantial and fixed in position in specified areas for the duration of the show Easels signs etc shall not be placed beyond the booth area into aisles Firefighting equipment shall be provided and maintained in accessible easily seen locations and may be required to be posted with designating signs Flame All decorations drapes signs banners acoustical materials cotton paper hay straw moss split bamboo Retardant plastic cloth and similar materials shall be flame retardant unless smaller than 1 232 square inches 28 x 44 if Treatment separated from other combustibles by a minimum of 12 horizontally and 24 vertically Oil cloth tar paper nylon and certain other plastic materials cannot be made flame retardant therefore their use is prohibited Literature on display shall be limited to reasonable quantities one day supply Reserve supplies shall be kept in closed containers and stored in a neat and compact manner in a location approved by the fire department All exhibit and display empty cartons must be stored in an approved drayage area If show is under a 24 hour app
72. up Pick up Minimum 180 or 20 of Equipment Total Sales Tax 5 75 of Equipment Total Ordering To order Audio Visual equipment for your booth please fill out this form and return it with your payment to the fax or email below at least one week prior to the installation date Prices All prices shown are per day plus a one time labor charge for delivery installation and pick up Extensive setups requiring more than one hour will be charges for additional labor At least 24 hour notice is required for all cancellations or the first day rental rate will be charged Installation Your on site representative must be on hand to sign for receipt of your order For security reasons we strongly recommend that installation be scheduled as late as possible during move in 72 hour notice for cancellation Prices effective 10 2013 and subject to change without notice The undersigned acknowledges receipt of the equipment described herein and agrees to assume replacement cost for any loss or damage of said equipment which is the property of Projection National Services Signature Date Fax orders to Email orders to 202 312 1393 itcexhibits projection com Exhibitor Information Payment Information Company Name Name on Credit Card Contact Billing Address Email Show Name Printed Name Booth Delivery Date Signature Show Date Date Credit Card ELE LE ty ey ee didi Expiration Date NENNEN Paym
73. with disabilities Information regarding ADA compliance is available form the U S Department of Justice ADA Information Line 800 514 0301 e Balloons are not permitted in the exhibit hall e Booth Set Up Guidelines Only official contractors exhibitor appointed contractors and exhibiting company personnel are permitted on the show floor during move in move out and NO ONE under the age of 18 is permitted on the show floor during that time It is the responsibility of Exposition Management to ensure the overall appeal of the exhibit area We need your cooperation in assuring an attractive Exposition Exposition Management complies to any policy the Fire Marshal mandates and adheres to the official IAEE guidelines Should your exhibit not conform you will be asked to modify it on site at your expense Show Management will advise you if you are in violation and give you the opportunity to make adjustments prior to the Fire Marshal walkthrough e Children under the age of 18 are not permitted in the exhibit areas during move in show hours and move out e Crates Carton Removal and Storage Exhibitors will NOT be permitted to store empty crates or boxes in their booth areas during the show period However empty crates or boxes when properly marked and identified by the exhibitor will be removed stored and returned to the booth at no additional charge if the exhibitor uses Brede Exposition Services to handle their freight in and out of the sh

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