User Guide for completing the Dean Review of Department Head
Contents
1. Financial Service Division FSD UniFi Training and Support User Guide for completing the Dean Review of Department Head responses in PAWS Last Updated July 2012 As each department head completes their month end review task in PAWS a Dean Confirmation task will be created within workflow so that the dean may review all department heads month end responses An email will be sent to the Dean to notify them when the department head has completed their review task Please note that if a proxy has been specified the proxy will NOT receive email notification that the confirmation task is ready to complete To complete the confirmation task please perform the following steps Log into PAWS http paws usask ca Click on the Admin Services tab and locate the Workflow Worklist channel In this channel you should see a link reading Month End Review for including the month and the org code of the department you are reviewing the task for Check that the activity type is Dean Confirmation Workflow Worklist Organization Workflow Name Activity Created Details Root Finance Month End Review for May 5XXX Test Orgn Month End Review 10 Jul 2012 11 03 53 AM nS JLB721 Ready Root Finance Month End Review for May 3XXX Test Orgn 10 Jul 2012 09 47 56 AM X JLB721 gt Refresh P Show Entire Worklist P Open Workflow Click the link to access the confirmation task You may see more than one task listed If2. onses select Yes and enter any additional information or N A if you have nothing to add These notes will not be sent back to the department head upon your completion of the task Notes are mandatory if you do not have any additional information for review please enter N A in the notes area To submit your answers click the Complete button No further changes can be made and your answers will be recorded This will remove the task from your Workflow Worklist as it is now complete To save any work in progress for completion at a later time click the Save amp Close button To quit the task click the Cancel button Your work will not be saved Log out of PAWS if desired Questions e unifisupport usask ca or p 966 8783 Prepared by UniFi Training amp Support Officer FSD unifisupport usask ca Page 2 of 2 Last Updated July 2012
3. you do not see any tasks listed then the department heads in your area have not yet completed their review You will now see the department head s response to their Month End review questions Month End Review Results of 3XXX Test Orgn for May The month end statements have been reviewed Yes The month end statements have been found to be reasonable Yes Prior month end followup has been completed Yes Notes N A I have reviewed the results from the department and have found them to be reasonable ce No a more information from the Department Head Review Notes Notes will be displayed to the Department Head only if more information is requested Complete Save amp Close Cancel Prepared by UniFi Training amp Support Officer FSD unifisupport usask ca Page 1 of 2 Last Updated July 2012 Financial Service Division FSD UniFi Training and Support Please answer the question I have reviewed the results from the department and found them to be reasonable by clicking the appropriate radio button required If you require additional information from the department head select No and add your request comments in the Review Notes area When you complete the workflow the task will be sent back to the department head and they will be able to see the notes you have made and they will be able add to or edit their responses to address your reply If you are satisfied with the department head s resp
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