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User Guide for PowerTeacher Gradebook 2.3

1. Field Description Cancel Click to discard any changes you made and close the window Adjust Scores Click to adjust them based on the new points possible Keep Scores Click to keep the scores as is Preferences Dialog The following tables describe the fields that are visible on this dialog when performing certain functions Comment Bank Field Description Code The numeric alphabetical or alphanumeric comment code Comment The pre defined comment text stored in the Comment Bank Note Depending on the SIS the Comment Bank may not display Category The category to which the comment is assigned The comment bank groups the comments by category Add Click to add a new comment In the Code field enter the comment code This provides a way to sort comments on the Score or Comment Inspectors In the Comment field enter the comment In the Category field enter the category for the comment This provides a way to sort and group comments on the Score or Comment Inspectors Edit Click to edit an existing comment Delete Click to delete an existing comment Cancel Click to discard any changes you made and close the window OK Click to save you changes Grading Tab Appendix Field Description Tables Field Description When calculating a grade the value should be Indicate how you want final grades to be calculated by selecting one of the
2. Appendix Field Description Tables Final Grade Shortcut Menu Field Description Show Score Select the option to invoke the Score Inspector Inspector Scoresheet Report Detail Window The following tables describe the fields that are visible on this window when performing certain functions Criteria Field Description Name The name of the report Description A description of the report Output Type Select the option indicating the format in which you want to receive the report PDF Export CSV Sections Select the option indicating the sections for which you want to run the report Select Selected Class to generate a report for a class Select Active Classes to generate a report for all classes Note If running this report for multiple sections courses are identified by course name and section number instead of course name and expression Students Select the option indicating the students for which you want to run the report Select Enrolled Students to generate a report for all students who are enrolled Select Selected Groups and or Students and then select a set group individual student selection of students or any combination from the Students Group pane Note To generate a report for a set group individual student selection of students or any combination use student groups Student Field Select the option indicating which student field yo
3. Bottom Note To add a footer row to the report select the include checkbox When included the footer row appears at the bottom of each page of the report Select the bold checkbox if you want the footer row to appear in bold formatting Enter up to five lines of footer text in the text field Note If you enter footer text and run the report the text is available the next time you run the report Signature Line To add a signature line select the include checkbox When included the parent signature line appears at the bottom of each page of the report Note If the report includes a bottom note the signature line appears above it Run Report Click to open the report or save the report The Report Complete window appears Standard Score Inspector Dialog The following tables describe the fields that are visible on this dialog when performing certain functions Field Description Student Name of the selected student Note the arrows next to the student name Click the Next arrow to move to the next student within the Scoresheet Click the Previous arrow to move to the previous student within the Scoresheet Assignment Name of the selected assignment Note the arrows next to the assignment name Click the Next arrow to move to the next assignment within the Scoresheet Click the Previous arrow to move to the previous assignment within the Scoresheet Standard Name of the curr
4. Select Selected Groups and or Students and then select a set group individual student selection of students or any combination from the Students Group pane Note To generate a report for a set group individual student selection of students or any combination use Appendix Field Description Tables Field Description student groups Student Info Select the checkboxes indicating the student information you want included in the report Student Name Student Number Birthday Gender Grade Level Parent Info Select the checkboxes indicating the parent information you want included in the report e Mother s Name e Father s Name Home Phone Guardian Email Emergency Contacts Blank Field If Blank Field is selected enter the column heading in the text field Note If you enter column heading text and run the report the text is available the next time you run the report Sort Select the option indicating how you want to sort report output Student Last Name Student First Name Student Number e Birthday Report Preview As you make the above selections this area displays how the report appears prior to actually running the report giving you an opportunity to make adjustments Layout Field Description Report Title To change the report title enter a different report title Page Breaks Select the On Sections
5. 3 Select Grade Scales mode The Grade Scales window displays basic information for each grade scale Note To increase or decrease the size of the contents within the window choose View gt Zoom 4 Click Sections Section information appears for the selected grade scale Add Grade Scales You can add grade scales from the Grade Scales window using the Plus button Alternately you can right mouse click if you are using a two button mouse Grade Scales 63 Grade Scales You can create different grade scales for different groups of students Use the Set Grade Scales command to apply a grade scale to multiple students Use the Student Detail window to assign the grade scale to an individual student How to Add a Grade Scale 1 Select a class from the Classes pane 2 Click the Grade Setup tab 3 Select Grade Scales mode Note To increase or decrease the size of the contents within the window choose View gt Zoom 4 Click a grade scale that displays Yes in the Can Copy column 5 Click the Plus button Copy of grade scale name appears below the grade scale you selected and the Grade Scale Detail window appears Enter the required information Click Save Edit Grade Scales You can edit a grade scale from the Grade Scales window How to Edit a Grade Scale 1 Select a class from the Classes pane 2 Click the Grades Setup tab 3 Select Grade Scales mode Note To increase or decrease the size of the
6. Field Description Select All Click the column heading to select all terms displays Appendix Field Description Tables Field Description Reporting Term Displays available reporting terms Start Date Displays the start date of the reporting term End Date Displays the end date of the reporting term Current Setup Displays the current final grade calculation method for that term Cancel Click to discard any changes you made and close the dialog Next Click to validate the copy Copy Grade Setup Entire Class Dialog Field Description Term Selector Select the applicable class term from the pop up menu Classes Displays all classes in the selected class term Select the checkbox next to the class in which you want to copy final grade setup If a mismatch is detected in the structure or reporting terms of the selected class the Mismatch Detected dialog appears Cancel Click to discard any changes you made and close the dialog Next Click to validate the copy Mismatch Detected Dialog Field Description Selected Class Class Name Displays the class you selected on the Copy Grade Setup Entire Class dialog Copy FROM this reporting term in Class Name Pop up menus display the reporting terms you selected to copy from Select the applicable reporting term in which to copy final
7. e Select Enrolled Students to generate a report for all students who are enrolled Select Selected Groups and or Students and then select a set group individual student selection of students or any combination from the Students Group pane Note To generate a report for a set group individual student selection of students or any combination use student groups Abbreviate Select the Assignment checkbox to include assignment abbreviations instead of assignment names Select the Categories checkbox to include category abbreviations instead of category names Include Select the Final Grades checkbox to include all final grades for a student in the report Select the Assignment checkbox to include all assignment scores for a student in the report If Assignment Scores is selected select the Comments checkbox to include all assignment score comments for a student in the report Select the Categories checkbox to include a summary of assignment categories in the report Select Show Dropped Classes to view previous scores and Appendix Field Description Tables Field Description grades when a student has switched from another section Note If Total student schedule is selected the Score Comments checkbox appears disabled Reporting Term Choose ALL or the specific term for which you want to run this report from the pop up menu If you chose a specific reporting term use the seco
8. g To view the report navigate to where the report was saved and open it The report results display based on the parameters you selected Reports Run the Scoresheet Report Run the Scoresheet report to generate a spreadsheet style summary of student grade and assignment date You can use this report to view final grades for all reporting terms and assignments that are within a specific date range for all students How to Run the Scoresheet Report 1 Select a class from the Classes pane 2 Click the Reports tab The Reports window appears 3 Click Scoresheet The Scoresheet Report window appears 4 To use the default report settings skip to Step 5 Otherwise edit the information as needed E Click Run Report The Report Complete window appears 6 To open the report a Select the Open Report option b Click OK The report results display based on the parameters you selected 7 To save the report to a file a Select the Save Report option b Click OK The Save Report window appears c Enter a file name of the report in the Save As field By default this field populates with Scoresheet d Choose the location where you want to save the report from the Where pop up menu Note Desktop appears as the default setting If you select a different location that location then becomes the new default setting e Click Save The Scoresheet Report Complete window appears f Click OK g To view the report navigat
9. The following tables describe the fields that are visible on this dialog when performing certain functions Birthdays Field Description Birthdays date Select a class to view a birthday list for the selected range and class numer al Select All Displayed Classes to view a birthday list birthdays in for all classes range Month Day Displays the month and day of the student s birthday A candle icon appears when the birthday is close to the Appendix Field Description Tables Field Description current date Notification text that appears also updates to the following status when the date is close to the current date In 2 Days Tomorrow Today Yesterday 2 Days Ago Name Displays student name Age Student s current age Class The class in which the student is enrolled Save Click to save the list in CSV format Print Click to print the list Leave as unread Select the checkbox to leave the current notification as unread Close Click to close the dialog Added Field Description Students Added to your Sections Select a class to view a list of added students for the selected class Select All Displayed Classes to view a list of added students for all classes Name Displays student name Section Displays section name Date Added Displays the date that the student was added to the section Leave as unread Select the check
10. To view details about a particular standard double click on the standard name or click the arrow to the right of the standard name The Standard Details dialog appears For more information see the Standards Details Dialog field description table 800 Standard Details Understands Interrelationships of Global Economies ve ID SSS 5 Description Students demonstrate an understanding of interrelationships among people places economies and environments Grade Scale Name Elementary Rating Scale Grade Scale Type Letter Grade Cut Off Value 4 90 100 3 70 75 2 50 50 1 0 25 Click OK to close the dialog Standards Scores for an Assignment Work with Standards Scores Each mode on the Scoresheet provides a special view of standards data Each view is optimized for quick entry and focused on the following specific tasks Assignments mode Enter in standards scores for specific assignments Final Grades Mode Review and change overall standards final grades Student view mode Review enter and edit both assignment specific standard scores and overall standards final grades for a given student Standards Based Grades View Standards Associated to an Assignment You can view and work with multiple assignments and their associated standards on the Scoresheet Assignments window The standards drawer allows you to expand and contract the associated standards columns When all standards associated t
11. Run Report Click to open the report or save the report The Report Complete window appears Student Info Window The following tables describe the fields that are visible on this window when performing certain functions Field Description Extra Class Click to create or modify extra class columns Columns Return to Default Click to return the display to the default sort order This Student Sort element appears next to the Extra Class Columns button when you modify the default sort order Appendix Field Description Tables Field Description My Order When Teacher Defined Order is selected on the Preferences dialog click the column heading to activate the custom sorting option then drag and drop students to the desired order Note Click the column heading to sort the Students window by your custom order When sorted in ascending order an upward pointing arrow appears in the column heading When sorted in descending order a downward pointing arrow appears in the column heading Students The student s name appears including last name and first name Double click the student s name or click the arrow next to the student s name to view student details The current count of students appears in the column heading The count updates automatically as students are added or dropped from the section Note Click the column heading to sort the Students window by students last names When sorte
12. Sections Select the option indicating the sections for which you want to run the report Select Selected Class to generate a report for a class Select Active Classes to generate a report for all classes Note If running this report for multiple sections courses are identified by course name and section number instead of course name and expression Students Select the option indicating the students for which you want to run the report Select Enrolled Students to generate a report for all students who are enrolled Select Selected Groups and or Students and then select a set group individual student selection of students or any combination from the Students Group pane Appendix Field Description Tables Field Description Note To generate a report for a set group individual student selection of students or any combination use student groups Student Field Select the option indicating which student field you want to include in the report Student Name Student Number If Student Number is selected use the Sort By pop up menu to indicate the students number order e Select Number to sort student numbers sequentially Select Random to sort student numbers arbitrarily Note If Student Name is selected the student s name may appear truncated if it exceeds the width of the report column Reporting Term Choose ALL or the specific term for which you want to run this report from t
13. Select School Content mode Distributed links appear on the page Class Content View Content Groups You can view content groups that have been created in PowerTeacher Administrator and distributed to the Class Content page in School Content mode These groups are read only How to View Content Groups Select a class from the Classes pane Click the Class Content tab Select School Content mode Click Content Groups The Content Groups dialog appears Select a group on the left side of the dialog to view a description of the group Click Close pu a de go ud View My Content You can view links that have been created in PowerTeacher Administrator and distributed to the Class Content page in School Content mode These links cannot be modified in PowerTeacher gradebook How to View School Content 1 Select a class from the Classes pane 2 Click the Class Content tab The Class Content page appears 3 Select My Content mode You can add links and content groups in this mode Add Links Add links to the Class Content page in My Content mode How to Add a Link Select a class from the Classes pane Click the Class Content tab Select My Content mode Click the Plus button The Link Detail page appears Enter the required information or oum e m og m Click Save The new link appears on the page Sort Links Sort links that appear on the Class Content page in School Content or My Content mode Class Cont
14. Standards Based Grades 9 Click the Scoresheet tab then select Final Grades mode The Scoresheet Final Grades window appears 10 Standards final grades that have the auto calculation enabled display an arrow and gear icon in the header and on the Standards Detail window On one of these standards enter the applicable scores in the lower level standards Note that the higher level standard final grade automatically calculates based on the calculation mode set on the Preferences dialog and the conversion scales assigned to the standard 11 Make any necessary adjustments or manual entries and select Tools gt Recalculate Final Scores to display the correct auto calculated standards final grades 12 Click Save Push Assignment Scores to Assignment Standards Scores You can set the gradebook to auto calculate the assignment standards scores from the assignment score essentially pushing the assignment scores to the assignment standards scores in the drawer on the Scoresheet tab You can also set the default for pushing the assignment scores when creating new assignments or categories How to Push Assignment Scores to Assignment Standards Scores 1 From the gradebook menu bar choose PowerTeacher Gradebook gt Preferences The Preferences dialog appears 2 Click the Standards tab if not already selected For more information on the fields see the Preferences dialog field description table in the Appendix 3 Select the Allow assignm
15. Top Note To add a header row to the report select the include checkbox When included the header row appears at the top of each page of the report Select the bold checkbox if you want the header row to appear in bold formatting Enter up to five lines of header text in the text field Note If you enter header text and run the report the text is available the next time you run the report Bottom Note To add a footer row to the report select the include checkbox When included the footer row appears at the bottom of each page of the report Select the bold checkbox if you want the footer row to appear in bold formatting Appendix Field Description Tables Field Description Enter up to five lines of footer text in the text field Note If you enter footer text and run the report the text is available the next time you run the report Signature Line To add a signature line select the include checkbox When included the parent signature line appears at the bottom of each page of the report Note If the report includes a bottom note the signature line appears above it Run Report Click to open the report or save the report The Report Complete window appears Link Details Window The following tables describe the fields that are visible on this window when performing certain functions Field Description Name Enter the name of this link Address Enter the URL or
16. ssssssssssssssssssees ee emen mene 73 Delete Scores Using Scoresheet rinane e rete eee eee eee eee nena ete eens teenie 74 Fill SCOPES ii A A aan 74 Quick Fill SCOPES civic a ee A dd a A a 75 Copy and Paste Assignment SCOF8S ccccconcconcconnnnnnnnn nennen nennen nennen 75 Clear Assignment Scores sis er vance od 76 Ianrldrr aee 77 About FinaliGrades weir T 77 VIEW Reporting Term S eese rire A A ree terrd necting Tag degree ek xxn 2s 78 View Final Grades 2 5 ac a la cdta Aaa 78 Calculate Final Grades by Total Points 000ococccccconcnonononnconcconcncnnan narran mne 78 Calculate Final Grades by Term Weight 0ooocococcnccnnconcnnnncnncnnncnnnnnnnnn eene 79 Term Weight Examples re bide x eren oi 80 Calculate Final Grades by Category Weight oocooccncconconcnnnncnnccnncnnnnnnnannnnnnnnnnnnnes 80 Copy Final Grade Setup er rie a ax aya ae ax A EAR RE RR RA bone 82 Copy Final Grade Setup Copying Dissimilar Reporting Term Structures 83 Manually Override Final Grades ssssesssesssesseee nemen nr nan nem Enea 86 Add Final Grade Comments iere dre nx ra ne e e a 87 Edit Final Grade Comments gea Rh ERRARE ERA AEN ey cea E aera ee 88 Contents 6 User Guide Delete Final Grade COMMENTS ooccccccccnncnnnncnnccnncnnnnnnnrnnrrnnrnnrnrnrrnrrrrnrrrnrrnrrnnnnns 88 Recalculate Final Scores ion A et n on RH Fc aera 89 Enter Additional Final
17. 3 Do one of the following Student Groups 45 Student Groups Note To view the contents of a set or group click the arrow next to that set or group Alternately to hide the contents of a set or group click the arrow again e Select Active to view students who are currently enrolled in the class e Select Dropped to view students who are no longer enrolled in the class e Select one or more sets For more information see Create Sets e Select one or more groups For more information see Create Groups e Select one or more students e Select any combination of above Note To make multiple selections press and hold COMMAND Mac or CONTROL Windows as you make each of your selections The selection you made is highlighted in yellow on the Scoresheet or Student Info window Filter by Student Groups Use the student groups filter to customize the appearance on the Scoresheet and Student Info windows by indicating the specific set of students you would like to view By default all active students appear when viewing either of these windows To create filter sets and groups see Create Sets and Create Groups How to Filter by Student Groups 1 Select a class from the Classes pane 2 In the Student Groups pane choose Filter Selected from the pop up menu 3 Do one of the following Note To view the contents of a set or group click the arrow next to that set or group Alternately to hide the contents of a set or group
18. 9 Enter the email content in the Message field 10 To add a link click Link The Add Web Link dialog appears Select a link and click OK The link appears in the Message field 11 Click the Discipline Guardian Medical or Other icon to view the alert text The Alert window appears 12 Click Send Now to send the message How to Email an Individual Student 1 Select a class from the Classes pane 2 On the Scoresheet or Student Info window click the arrow next to the applicable student The Student Detail window appears 3 Click the Student Email link and do one of the following e Select Email from the pop up menu The Email Students and Parents dialog appears Follow the steps in the procedure How to Email Students and Parents to proceed e Select Copy from the pop up menu You may then open your own email client and paste the address in the email message Student Groups About Student Groups Students arrive on the first day of school with different needs and levels of readiness Using student groups you can adapt instruction to the particular needs of students Student groups are made up of a hierarchical structure a set groups within that set and students within those groups Student groups are class specific Therefore you need to create student groups for each class in which you want to use student groups Predefined Student Groups In addition PowerTeacher gradebook also includes two pre defined student gro
19. Assignment publishing information appears 5 Select the Publish Scores checkbox Note If the Publish Assignment pop up menu is set to Never do not select the checkbox 6 Click Save Hide Assignments If you do not want share assignment information with parents and students you can choose not to publish an assignment either from the Assignments window or the Scoresheet window Note If an assignment is included in calculating final grades and impacts the final grade it must be published in order for parents and students to view The Publish Assignment pop up menu cannot be set to Never For more information see Publish Assignments How to Hide an Assignment 1 Select a class from the Classes pane 2 Click the Assignments tab The Assignment window appears Note To increase or decrease the size of the contents within the window choose View gt Zoom 3 Select the assignment you do not want published The Assignment Detail window appears 4 Click Publish Assignment publishing information appears Choose Never from the Publish Assignment pop up menu Click Save Hide Assignment Scores If you do not want share assignment score information with parents and students you can choose not to publish an assignment score either from the Assignments window or the Scoresheet window How to Hide Assignment Scores 1 Select a class from the Classes pane Assignments 2 Click the Assignments tab The Assignment window ap
20. Condos Kristopher iteria Layout Davis Kylie Dunbar Hillary Name Student Multi Section Report Ehlers Beau Description Student information from all of a student s sectior Golding Ashley Output Type por Export CSV Holzer Mariah Kerworthy Justin Sections fo Selected Class Active Classes Mari Andrew Student Schedule My classes 9 Total student schedule LaRocco Payton Montgomery Rowdy Students All Enrolled 9 Selected Groups and or Students Nelson Richard Pethtel Trent Abbreviate Assiqnments Categories Richardson Sara s include V Final Grades Assignments Rozzo Rebeka Sanford Keegan IM Show Dropped Classes Stout Megan Tageant Hayden Reporting Term ALL Dropped I Include terms with no grades 1 On the Student Groups pane select the student 2 Select the Student Multi Section Report 3 On the Criteria tab make the following sections On the Student Schedule option select Total student schedule On the Students option select Selected Groups and or Students Select the Show Dropped Classes checkbox Select additional data you would like to view on the report such as Final Grades Assignments and Reporting Term 4 Run the report Report on students progress in all their classes 1 Select the Student Multi Section Report 2 To view only sections where you teach the student leave the Student Schedule option selection on My classes 3 To view the student s full schedu
21. Delete anyway appears If deleting more than one set the message About to delete multiple sets groups and or students Continue appears 4 Click Yes to delete the set The Student Groups pane appears without the deleted set Create Groups After you have created a set you can add one or more groups to that set The class for which you are creating student groups must be selected After you have created the groups you want you can add students to those groups How to Create a Group 1 Select a class from the Classes pane 2 In the Student Groups pane select the set or a group within the set you want to add a group to Your selection appears highlighted in blue Note Click the arrow next to the set to expand a set and view the groups within the set 3 Do one of the following e Click the Plus button and choose Add Group e Ifusing a one button mouse press CONTROL click and select Add Group e If using a two button mouse right click and select Add Group The Add Student Group window appears 4 By default the set or a group within the set you selected appears in the Associated Group Set pop up menu Use the pop up menu to choose a different set in which to add the group if needed Enter the name of the group up to 50 characters in the Group Name field Click OK The new group appears in the Students Group pane Student Groups Edit Groups Once you have created a group you can then update the informat
22. How to View Student Details 1 Select a class from the Classes pane 2 Click the Student Info tab The Student Info window appears Note To increase or decrease the size of the contents within the window choose View gt Zoom Note This same procedure is used to view student details on the Scoresheet window in all modes 3 Click the student s name or click the arrow next to the student s name The Student Detail window appears Students Create and Modify Extra Class Columns Five extra blank columns display on the Student Info window for entering student data specific to each class You can label the columns and enter in any appropriate information and you can add as many more columns as needed to track an endless variety of information about the students How to Create and Modify Extra Class Columns 1 Select a class from the Classes pane 2 Click the Student Info tab The Student Info window displays 3 Click Extra Class Columns The Create and Modify Extra Class Columns dialog appears 4 Do one of the following e Click Add to add an extra class column Enter the column name and description and click OK e Select a column and click Edit Edit the column name and or description and click OK e Select a column and click Copy Select the applicable copy option and click OK e Select a column and click Delete Click Yes to confirm the removal of the selected column 5 Click Close to close the dialog The modi
23. Select the checkboxes to further define the sorting options For more information see the Preferences Dialog field description table in the Appendix 7 Click OK to close the Preferences dialog The students are sorted per your selection on the Scoresheet How to Sort Students on the Student I nfo Window 1 Select a class from the Classes pane Students 2 Click the Student Info tab The Scoresheet window displays students in ascending order by name 3 On the PowerTeacher Gradebook menu select Preferences The Preferences dialog appears Select the Student tab Select Teacher Defined Order from the Sort Students By pop up menu Click OK to close the Preferences dialog On the Student Info window click the My Order column header E S A O Click on a student and drag it up or down on the Student Info window to create the desired order Note that the cursor converts to a different icon while you have the student record selected Dunbar Hillary 8 G ga amp shley 9 Sto 15 10 Tagen Hayden 9 Click Save on the Student Info window The defined sort order appears on the following Student Info window Scoresheet window Email Students and Parents dialog Teacher Notifications dialog Reports Details on these windows and dialogs can be found in the Appendix Field Description Tables View Student Details To view student details either double click the student s name or click the arrow next to the student s name
24. Verify PassWord ise a iet i etate a Da IVA RE REA ai e 18 Lock PowerTeacher Gradebo0k ccocccccoccoccnconconccnncnnnnnnrnnnnnnnnnnnrrnrnnnrnnanrnnranennnes 19 PowerTeacher Gradebook Help ooocccococoocncnonacnnnncnnrncnnnncnnrnrnnnncnnnncannncnnrncnnrncananeass 20 About PowerTeacher Gradebook Help ssssseeeeeenen nennen nennen 20 Set Browser Preferences coco pce Ie ax e aa AN RR RT RARE TARTE ERR Du Er aaa 20 Launch PowerTeacher Gradebook Help ccc ccceeceeee eset eee e eee eee eee eens neat eee eeeeaeennes 21 PowerTeacher Gradebook Help Window ccccecceeeeene eset teste eee mnn nnn 22 Preferences cccccceeceeeneeeeneeeenneeeneeeenneaeaeeeeaoeeeaoeeeaneaeaoeseageseageeueuagageagageaeggeansgeanaueans 24 About Preferences A hc el rece es aed ae a P Cx eens 24 Add Comments to the Personal Comment Bank esee 24 Set Grading Preferences iissecse est osi esr rd ELE ERR id DIR RR AAA 24 Set Email Signat re sexi coder din us EXERR E ERR ERR NA EAEERE otana ners dels 25 Set Score Codes Preferences ois remet esed ines ek didas 25 Set Section Preferentes siepe ass 27 Set Student Preferences uses ee etes ec EREA AEA i ree ek E xr EAA ARAE aces 27 HIJIEe I CH 28 About Spell Check ince ere E sa ew dca ese HE AR e ERE ERR A REDE E NER Rau 28 TurniSpell Check Onor Off cic i pire aere Ve REA VA RE Eh eas 28 Manage Your Dictionary
25. and impacts the final grade it must be published in order for parents and students to view The pop up menu cannot be set to Never For more information see Publish Assignments On Date If you selected On Specific Date enter the date the assignment should appear in the field using the format mm dd yyyy or click the Calendar icon and select the date Days Before Due If you selected Days Before Due enter the number of days the assignment should appear prior to the date that it is due in the field Publish Scores Select the checkbox to publish the assignment score which then may be shared with administrators parents and students Deselect the checkbox if you do not want share assignment score information with parents and students Revert Click to discard any changes you made Note This button appears shaded until information is entered Save Click to save your changes Note This button appears shaded until information is entered Appendix Field Description Tables Standards Tab Field Description Use Assignment Select the checkbox to push assignment scores to the Score to standards assignment score This checkbox only appears if the Calculate option is enabled on the Standards tab of the Preferences Standards Score dialog See the Preference Dialog field description table in the Appendix for more information Select Click the checkbox next to the standard to be associated to th
26. click the arrow again e Select Active to view students who are currently enrolled in the class e Select Dropped to view students who are no longer enrolled in the class e Select one or more sets For more information see Create Sets e Select one or more groups For more information see Create Groups e Select one or more students e Select any combination of above Note To make multiple selections press and hold COMMAND Mac or CONTROL Windows as you make each of your selections The selection you made displays on the Scoresheet or Student Info window Student Groups Create Sets The first step to creating student groups is to create a set Remember that the class for which you are creating student groups must be selected After you have created the sets you want you can create groups for those sets How to Create a Set 1 Select a class from the Classes pane 2 In the Student Groups pane do one of the following e Click the Plus button and select Add Group Set e If using a one button mouse press CONTROL click and select Add Group Set e If using a two button mouse right click and select Add Group Set The Add Group Student Set window appears 3 Enter the name of the set up to 50 characters in the Group Set Name field 4 Choose the number of groups you want to add to the set from the Number of Groups pop up menu 5 Enter the name of the group up to 50 characters in the Group Name field Repeat f
27. select the include checkbox When included the footer row appears at the bottom of each page of the report Select the bold checkbox if you want the footer row to appear in bold formatting Enter up to five lines of footer text in the text field Note If you enter footer text and run the report the text is available the next time you run the report Signature Line To add a signature line select the include checkbox When included the parent signature line appears at the bottom of each page of the report Note If the report includes a bottom note the signature line appears above it Run Report Click to open the report or save the report The Report Complete window appears Check Spelling Dialog The following tables describe the fields that are visible on this dialog when performing certain functions Field Description Not in Dictionary The misspelled or questionable word appears To manually enter the spelling correction highlight the word enter the correction and then click Change or Change All Change To The suggested spelling correction for the word appears Suggestions A list of additional suggested spelling corrections for the word appears To select one of the suggested spelling corrections click the replacement word in the Suggestions list box and then click Change or Change All Ignore Click to skip the word Note that the next time you launch PowerTeacher gradeboo
28. Alternately click the student s name or click the arrow next to the student s name The Student Detail window appears From the Student Detail window choose another grade scale from the Grade Scale pop up menu 4 Click Save Note If modifying a grade scale for a student where assignment or final scores exists the Grade Scale Changed window appears By clicking OK any assignment or final scores using the grade scale will be adjusted Set Grade Scales Using the Set Grade Scales command you can quickly and easily modify multiple students grade scales Note To modify an individual student s grade scale see Edit Student Grade Scales How to Set Grade Scales 1 Select a class from the Classes pane 2 Click the Students tab The Students window appears Note To increase or decrease the size of the contents within the window choose View gt Zoom Grade Scales 3 In the Students Group page select the students or student group to which the grade scale will be assigned The students appear on the Students window 4 Click on a student and do one of the following e If using a one button mouse press CONTROL click and select Set Grade Scales e If using a two button mouse right click and select Set Grade Scales The Select Grade Scale for Students dialog appears 3 Indicate which students you want to apply the selected grade to by selecting one of the following options e Select student name to apply the grade scale
29. End Date fields become populated with this week s date range Deselect the checkbox to run the report for a six day span such as Monday to Monday starting with today skipping Saturday and Sunday Note If the No Dates checkbox is selected this option is not available Start Date To run the report for a date range other than this week enter the start date for the date range using the format mm dd yyyy or click the Calendar icon to select a date Note If the No Dates checkbox is selected this option is not available End Date To run the report for a date range other than this week enter the end date for the date range using the format mm dd yyyy or click the Calendar icon to select a date Note If the No Dates checkbox is selected this option is not available Layout Field Description Report Title To change the report title enter a different report title Top Note To add a header row to the report select the include checkbox When included the header row appears at the top of each page of the report Select the bold checkbox if you want the header row to Appendix Field Description Tables Field Description appear in bold formatting Enter up to five lines of header text in the text field Note If you enter header text and run the report the text is available the next time you run the report Bottom Note To add a footer row to the report select the include c
30. File Does Not Match Gradebook appears if the assignment name contained within the import file is not the same as the assignment for which you are importing scores If so correct the import file and then re import or do not correct the import file and select the Continue to I mport checkbox to continue The message Scores Already Exist in Gradebook appears if scores already exist for the assignment for which you are importing scores If so select the Keep Existing Scores option to retain the scores or the Overwrite Existing Scores option to replace the scores The message Could not validate Student Names unable to identify column appears if the Validate Student Name checkbox is selected and the student name column is either not present or could not be identified by matching student names in the import file to student names in the section enrollment If so verify that the import file contains a student name column and the correct student names for the section enrollment The message Invalid file appears if the import file is not recognized by the import If so correct the import file and then re import The message Please choose a score column by clicking on one of the score column headers appears if the score column is not automatically identified in the import file If so manually select a score column Back Click to return to the previous page Cancel Click to discard changes and close window Nex
31. Final Grades window appears 4 Right click the standards or additional final grade item column header for which you want to fill scores and select Fill Scores from the shortcut menu Standards Based Grades Note You can also choose Tools gt Fill Scores from the gradebook menu bar For additional entry options see Quick Entry Tips Indicate whether you want to only fill empty scores or replace all scores by selecting one of the following options e Items with No Score e Replace All Select or enter a grade value Click OK The values you selected appear on the scoresheet Click Save Fill Overall Class Final Grades Use the Fill Scores command on the Final Grade column on the Scoresheet Assignments and Scoresheet Final Grades windows to quickly and easily enter the same final grade for all students or for only those with unrecorded scores How to Fill Final Overall Class Grades 1 2 Select a class from the Classes pane To enter scores for a group of students select the group from the Student Groups pane Otherwise all active students display by default Click the Scoresheet tab then click Final Grades or Assignments mode Right click the Final Grade column header and select Fill Scores from the shortcut menu Note You can also choose Tools gt Fill Scores from the gradebook menu bar For additional entry options see Quick Entry Tips Indicate whether you want to only fill empty scores or replace all sco
32. Grade Scores cceceece cece cette eee eee eee ence neste eae nene 90 Edit Additional Grad Svcecescsracncreacr es tint dd AAA E ARANA AAA 90 View Additional Grades Detail oooooccoccnccccconconnncnncnnnnnnnnnnnnnnrnnnrnnrrnnrnnrnnnnannrnnns 91 Standards Based Grades coccococnococnorannncannnrannnrnnnnrnnnnrnnnnrnnnnrnnnnrnnnnrnnnennanraaneananess 92 About Standards Based Grades ssssssssssssssssssssseses memes seen 92 Standards Preferences zie eee id adn 92 Set Standards Preferences o oe rtr t ERR A TR EAEE EN NER DRIN SEE MEA 92 Assignments with Standards ie xd n ex REX RR NER IRR EANAIR 93 Associate Standards to an Assignment occoccccconcnncnnoncnnccnncnnnnnnnnnnnnnnnrnnranrrnnnrnnns 93 Disassociate Standards from an Assignment c ooccccccoccnconcnncnnncnnnnnnnnnnnnnnnnnnranennnes 94 View Standards Details Dialog sessssssssseese e mmm 94 Standards Scores for an ASSIQGNMENL cceeee cece eect eee eee eee ene memes 95 Work with Standards Scores cccecceee eee ee eee eee eee eee ness eene sees 95 View Standards Associated to an AsSignMenNt ococcnconccnccnncononnnnnnnnnnannnnrannnnncnnns 96 View Standards Details WiNdOW ccceceee cnet eee eee eee en mem memes seen 96 Enter Standards Scores and Attributes for an Assignment sssssseesssse 97 Enter Standards Scores and Attributes for an Assignment with the Standards Score Makjerledg ER 98 Fill Assignment St
33. Grades Note Although you can copy to and from non matching reporting terms a resolution dialog displays which allows you to select the specific reporting term you want to copy from to assure accuracy 9 Click Save on the Grade Setup Calculations window to save your changes How to Copy Final Grade Setup for an Entire Class 1 2 3 4 Select a class from the Classes pane Click the Grade Setup tab Select Calculations mode The Grade Setup Calculations window appears Do one of the following e Choose Tools gt Copy Final Grade Setup from the gradebook menu bar On the Copy Final Grade Setup dialog select the Entire Class option e Right mouse click on the reporting term and select the applicable Copy Grade Setup Entire Class option e On the Calculations Detail window click the grey Copy button 6 The Copy Grade Setup dialog appears Select the reporting term from the pop up menu Select the checkbox next to the class or classes to which you want to copy the selected final grade setup Note Click on a selected checkbox to clear the checkmark Click Next A confirmation message appears Click Back to change your selections or click Finish to apply your selections Note Although you can copy to and from non matching reporting terms a dialog displays which allows you to select the specific reporting term you want to copy from to assure accuracy This is only for teachers who have classes with vastly differe
34. Inspector To indicate that an assignment for a student is late mark the assignment as Late using the Score Inspector or the Scoresheet window An assignment can be marked as late with or without entering a score If marked as late a red circular L appears within the selected student assignment field Score Inspector How to Mark an Assignment as Late 1 Select a class from the Classes pane 2 To enter scores for a group of students select the group from the Student Groups pane Otherwise all active students display by default 3 Click the Scoresheet tab then click Assignments mode The Scoresheet Assignments window appears 4 Click the assignment score field of the student whose assignment is late Do one of the following e From the gradebook menu bar choose Tools gt Score Inspector e If using a one button mouse press COMMAND click and select Score I nspector e If using a two button mouse right click and select Score Inspector The Score Inspector window displays the assignment details 5 Select the Late checkbox Note For additional entry options see Quick Entry Tips 6 Use the Previous and Next arrows to repeat for each student if applicable Note Click Clear to discard changes made to the selected student s assignment or click Close to close the Score Inspector window 7 Click Save on the Scoresheet window Mark Assignments Missing Using Score I nspector To indicate that an assignment for a student
35. Maximum to use the maximum value of the applicable grade scale e Select Custom to enter a specific value in the Value field Click OK to save your changes The Score Codes Preferences dialog appears Create additional score codes if needed To edit existing score codes select the applicable score code from the list and click Edit The Edit Score Code dialog appears Edit as needed Note If you edit existing score codes that you have already entered on the scoresheet you need to update the final scores For more information see Recalculate Final Scores To delete existing score codes select the applicable score code from the list and click Delete A confirmation dialog appears Click Yes Click OK to close the Preferences dialog and save your changes Preferences Set Section Preferences Use the Section tab on the Preferences window to define how you want section information to appear in the class list in the Classed pane and in what order How to Set Section Preferences 1 From the gradebook menu bar choose PowerTeacher Gradebook gt Preferences The Preferences window appears Click the Section tab Section preference information appears Edit the information as needed 4 Click OK to save your changes Note Alternately you can press ENTER or RETURN on your keyboard Set Student Preferences Use the Student tab on the Preferences window to define how you want student names to be displayed and sorted on the Scoresheet
36. Note If you enter footer text and run the report the text is available the next time you run the report Appendix Field Description Tables Field Description Signature Line To add a signature line select the include checkbox When included the parent signature line appears at the bottom of each page of the report Note If the report includes a bottom note the signature line appears above it Run Report Click to open the report or save the report The Report Complete window appears Student Roster Report Detail Window The following tables describe the fields that are visible on this window when performing certain functions Criteria Field Description Name The name of the report Description A description of the report Output Type Select the option indicating the format in which you want to receive the report PDF Export CSV Sections Select the option indicating the sections for which you want to run the report e Select Selected Class to generate a report for a class Select Active Classes to generate a report for all classes Note If running this report for multiple sections courses are identified by course name and section number instead of course name and expression Students Select the option indicating the students for which you want to run the report Select Enrolled Students to generate a report for all students who are enrolled
37. Press and hold COMMAND C Cut Press and hold CTRL X Press and hold COMMAND X Hide other Press and hold ALT TAB Press and hold application OPTI ON COMMAND H windows Hide Press and hold ALT TAB Press and hold PowerTeacher COMMAND H Gradebook window Lock Press and hold CTRL L Press and hold Gradebook COMMAND L Open Press and hold CTRL SHIFT 2 Assignments window Open Press and hold CTRL SHIFT C Categories window Open Class Press and hold CTRL SHIFT 5 User Guide Task Shortcut Windows Shortcut Mac Info window Open Grade Press and hold CTRL SHIFT G Scales window Open Grade Press and hold CTRL SHIFT 4 Setup window Open Press F1 Press and hold Gradebook COMMAND online help Open New Press and hold CTRL N Press and hold Gradebook COMMAND N window Open Reports Press and hold CTRL SHIFT 6 window Open Score Do one of the following HISpSCtor Right click in a score field and select Score Inspector Press and hold CTRL SHIFT I Open Press and hold CTRL SHIFT 1 Scoresheet window Open Press and hold CTRL SHIFT 3 Students window Open the Press and hold CTRL Press and hold Preferences COMMAND window Paste Press and hold CTRL V Press and hold COMMAND V Quit Press and hold ALT F4 Press and hold PowerTeacher COMMAND Q Gradebook Recalculate Press and hold CTRL SHIFT R Final Scores Revert Press
38. Standards Report Detail Window csse meme nnn 216 Standard Score Inspector Dialog coooocccccccconnnnncnnnnnnnnnnnnannnnnnnnnnnnnrnnrnnnrrnnnnnns 218 Student Groups Pane cccccccesceece eee eee esee nane nea assa usa ease suas sea a rna rna nnn nn 219 Student Detail WindOW eet a eerte ene e ree nd a RR ra a 220 Student Multi Section Report Detail Window ceeseeeeen nnnm 221 Student Roster Report Detail WINdOW cc cece cece cence eter ee nee emen nnns 224 Student Info Window oia A ad dad ERR ERG 226 Teacher Notifications Dialog cccccceeeee eee eee eee Ime mesmen senes 228 Contents 10 Welcome Introduction Welcome to PowerTeacher PowerTeacher contains the PowerTeacher gradebook a full featured grade keeping application used to record report and monitor student performance With these powerful communication tools everyone stays connected teachers can use their gradebook to make decisions on what information they want to share with parents students stay on top of assignments and parents are able to participate more fully in their student s progress Quick Start To get started immediately and begin taking advantage of PowerTeacher gradebook perform the following tasks to set up and use the application See the respective sections for detailed procedures Getting Started Open PowerTeacher Gradebook PowerTeacher Gradebook Window Categories Predefined Categories Work w
39. View mode The Scoresheet Student View window appears Standards Based Grades Select the student from the Student Groups pane For more information see Student Groups Pane Choose a reporting term from the Reporting Term pop up menu The Scoresheet Student window refreshes and displays only those assignments and scores with a due date that falls within that selected reporting term Select the Cmnts button The standard comment columns appear with a blue c icon In the Final Score field click on a blue c icon to open the Standards Comment Inspector Make changes to the content if necessary Note Use the navigation arrows next to the standards name to move to another standard comment Click Close to close the Standard Comment inspector Edit Standards Scores for an Assignment In reviewing the previously entered assignment standards scores on the Scoresheet Student View window you can change the standards assignment scores if needed Note This same method can be used to edit standards scores on the Scoresheet Assignment window How to Edit Previously Entered Standards Scores for an Assignment 1 Select the term from the Term Selector pop up menu on the Classes pane For more information see Select Terms Select the class from the Classes pane For more information see Select Classes Select the Scoresheet tab then click Student View mode the Scoresheet Student View window appears Select the studen
40. an application or content items such as a document or presentation on a district file server Note Click the column heading to sort in descending order Click again to sort in ascending order Click and hold on the column heading and drag to change the order in which the columns appear on the page Plus Click to create a new link The Link Details window appears Minus Click to delete a link The link is removed from the Class Content window Content Groups Click to create a group to categorize the my content links The Content Groups dialog appears Class Content School Content Window The following tables describe the fields that are visible on this window when performing certain functions Field Description Order The order in which the links appear on the page Note Click the column heading to sort in descending order Click again to sort in ascending order Click and hold on the column heading and drag to change the order in which the Appendix Field Description Tables Field Description columns appear on the page Name The name for the link or content Note Click the column heading to sort in descending order Click again to sort in ascending order Click and hold on the column heading and drag to change the order in which the columns appear on the page Group The group to which the link belongs Note Click the column heading to sort in descending
41. and Student Info window How to Set Student Preferences 1 From the gradebook menu bar choose PowerTeacher Gradebook gt Preferences The Preferences window appears Click the Student tab The Student preference information appears Select the student name display format from the Student Name Display pop up menu 4 Select the checkboxes in order for the Preferred Name to display in the gradebook and on reports 5 Select the sort order from the Sort Student By pop up menu Note If Teacher Defined Order is selected use the drag and drop feature on the My Order column of the Student Info window to set the sort order For more information see Sort Students 6 Select the Hide Pre Registered Students checkbox Note Many schools pre register students for sections that begin later in the year Selecting this option hides these pre registered students so they do not appear as active students in the Student Groups pane and in the gradebook However pre registered students do appear on all reports even if this option is enabled For more information see About Reports 7 Click OK to save your changes Spell Check About Spell Check Spell check is an optional feature that you can use to identify misspelled or questionable words When a misspelled or questionable word is identified you have the basic option of changing the word in one instance or all instances ignoring the word in one or all instances or adding the word to you
42. and hold CTRL R Press and hold discard COMMAND R unsaved User Guide Task Shortcut Windows Shortcut Mac changes Save Press and hold CTRL S Press and hold COMMAND S What Every Teacher Should Know This is a list of the top feature requests by teachers Filter the Scoresheet by specific students View past assignments and grades for a student who has switched into your class Report on a single student or a selection of students Run a report with more data per page or include specific instructions Report on students progress in all their classes Run a report that lists students alphabetically across sections not by section Run a report for all sections at once Print a class contact list student roster field trip check sheet and more Sort the students in a different order or change the name display Create additional columns per student to track book number locker number permission slips etc Enter in a teacher personal note per student Manage content links from the I nternet User Guide Filter the Scoresheet by specific students Classe r e Un Scoresheet Assignments Student Info ist Quarter Ed 1 A D Reading 7 i 2 A B Reading 7 e Reporting Term Q1 Student Groups Filter Selected Y Q1 In Progress Active 20 Students 0 QU Final Grae Bowen Ethan Bennett Nyke Chamberlain Victoria Chamber
43. can right mouse click if you are using a two button mouse Assignments How to Delete an Assignment 1 Select a class from the Classes pane 2 Click the Assignments tab The Assignment window appears Note To increase or decrease the size of the contents within the window choose View gt Zoom 3 Select the assignment you want to delete The Assignment Detail window appears 4 Click the Minus button The Delete Assignment window appears If an assignment does not have scores the Delete Assignment window states Are you sure you want to delete assignment name If an assignment has scores the Delete Assignment window states This assignment has scores Are you Sure you want to delete assignment name and all associated scores 5 Click Yes The assignment no longer appears on the Assignment window Filter Assignments By default the Assignments window displays assignments for all categories for the entire length of the class You can customize the appearance on the Assignments window using filtering Filtering allows you to indicate which assignments appear based on reporting term category or combination of How to Filter Assignments 1 Select a class from the Classes pane 2 Click the Assignments tab The Assignment window appears Note To increase or decrease the size of the contents within the window choose View gt Zoom 3 Do one of the following e Choose a reporting term week or month from
44. checkbox next to the standards you want to associate to the assignment Click Save Disassociate Standards from an Assignment Upon reviewing assignments and their associated standards you may find the need to disassociation standards from an assignment How to Disassociate Standards from an Assignment 1 2 3 4 Select a class from the Classes pane Click the Assignments tab The Assignment window appears Double click on the applicable assignment The Assignment Detail window appears Click the Standards tab The available standards appear For more information on the available standards see View Standards Details Deselect the checkbox next to the standards you want to disassociate from the assignment Click Save View Standards Details Dialog View detailed information on each standard you want to associate to an assignment such as the description the grade scale cut off and value For complete details on adding an assignment see Add Assignments Note You must have the appropriate standards preferences enabled in order to view standards details For more information see Set Standards Preferences Standards Based Grades How to View Standards Details Dialog 1 oP i 6 Select a class from the Classes pane Click the Assignments tab The Assignment window appears Double click on the applicable assignment The Assignment Detail window appears Click the Standards tab The available standards appear
45. checkbox to insert a page break between each section within the report This option is Appendix Field Description Tables Field Description available when generating a report for all classes Note Options vary from report to report and appear enabled disabled based on the selected report criteria To view a checkbox s report criteria place your cursor on the checkbox Top Note To add a header row to the report select the include checkbox When included the header row appears at the top of each page of the report Select the bold checkbox if you want the header row to appear in bold formatting Enter up to five lines of header text in the text field Note If you enter header text and run the report the text is available the next time you run the report Bottom Note To add a footer row to the report select the include checkbox When included the footer row appears at the bottom of each page of the report Select the bold checkbox if you want the footer row to appear in bold formatting Enter up to five lines of footer text in the text field Note If you enter footer text and run the report the text is available the next time you run the report Signature Line To add a signature line select the include checkbox When included the parent signature line appears at the bottom of each page of the report Note If the report includes a bottom note the signature line appears above it
46. codes Delete Click to delete existing score codes Cancel Click to discard any changes you made and close the window OK Click to save you changes Section Tab Field Description Choose the Indicate how you want sections within the class list to appear Identifier used to by selecting one of the following options Se the Section Period Day class list Section Number Choose the Name used to Indicate how you want section names within the class list to appear by selecting one of the following options distinguish Course Name sections in the class list Custom Display Name If Custom Display Name is selected the text you enter in the Custom Display Name field on the Class Information window appears in the class list Sort By Choose the order by which you want to sort the class list from the pop up menu Period Day Section Number Course Name Cancel Click to discard any changes you made and close the window OK Click to save your changes Spell Check Tab Field Description Enabled Do one of the following naar ne e Select the checkbox to turn automatic spell check on checking Deselect the checkbox to turn automatic spell check Appendix Field Description Tables Field Description off New Word Enter the word you want to add to the spell check dictionary Dictionary Words that have been added to the spell check dictionary appear Add Word Once
47. contents within the window choose View gt Zoom 4 Double click the grade scale you want to edit The Grade Scales Detail window appears Enter the required information Click Save Delete Grade Scales You can delete grade scale from the Grade Scales window using the Minus button Alternately you can right mouse click if you are using a two button mouse How to Delete a Grade Scale 1 Select a class from the Classes pane 2 Click the Grades Setup tab Grade Scales 3 Select Grade Scales mode The Grade Scales window appears Note To increase or decrease the size of the contents within the window choose View gt Zoom 4 Select the grade scale you want to delete Your selection appears highlighted in blue Click the Minus button The Delete Grade Scale window appears Click Yes to delete the grade scale The grade scale no longer appears on the Grade Scales Detail window Edit Student Grade Scales You can modify an individual student s grade scale either from the Students window or the Student Detail window Note To modify multiple students grade scales see Fill Grade Scales How to Edit a Student s Grade Scale 1 Select a class from the Classes pane 2 Click the Students tab The Students window appears Note To increase or decrease the size of the contents within the window choose View gt Zoom 3 Click the student s grade scale and choose another grade scale from the pop up menu Note
48. date Appendix Field Description Tables Field Description Days Before Due If you selected Days Before Due enter the number of days the assignment should appear prior to the date that it is due in the field Publish Scores Select the checkbox to publish the assignment score which then may be shared with administrators parents and students Deselect the checkbox if you do not want share assignment score information with parents and students Use Assignment Select the checkbox to push assignment scores to the Score to standards assignment score This checkbox only appears if the Calculate option is enabled on the Standards tab of the Preferences Standards Scores dialog See the Preference Dialog field description table in the Appendix for more information Description Detailed information about the category This information may be shared with administrators parents and students Enter the description of the category using plain text HTML or a combination of both Note Spell check enabled field For example Plain text This category is worth 20 of the student s grade Homework assignments are due every Monday and are worth 10 points each Students are allowed to miss only one Missing more than one assignment may significantly affect the student s over all grade Please refer to the following resources HTML describing the resources showing pictures and links to these sites C
49. entered Assignments Shortcut Menu Field Description Show Details Select the option to view assignment details Copy Assignment Select the option to copy the assignment Delete Select the option to delete the assignment Assignment Fill Scores Select the option to open the Fill Scores dialog Import Scores Select the option to import scores form a separate file Clear Scores Select the option to clear all scores Export Scores Select the option to save the assignment data in a comma Template delimited file Standards Assignment Shortcut Menu Field Description Show Details Select the option to view standards assignment details Fill Scores Select the option to open the Fill Scores dialog Appendix Field Description Tables Field Description Quick Fill Select the option to view a list of applicable scores to fill in each empty score field For more information see Quick Fill Scores Clear Scores Select the option to clear all scores Score Field Shortcut Menu Field Description Collected Select the option to indicate whether an assignment for a student was collected Late Select the option to indicate whether an assignment for a student was turned in late Exempt Select the option to indicate whether an assignment for a student is exempt Missing Select the option to indicate whether an assignment for a st
50. field the spell checker automatically checks the spelling of each word If a misspelled or questionable word is identified the spell checker uses a wavy red underline to indicate a possible spelling error Using the contextual menu indicate how you want the spell checker to handle the possible spelling error How to Automatically Check Spelling 1 Do one of the following e If using a one button mouse press CONTROL click on a word with a wavy red underline The contextual menu appears e If using a two button mouse right click on a word with a wavy red underline The contextual menu appears 2 Do one of the following e Click the spelling correction you want e Click More Suggestions to view additional suggested spelling corrections for the word and then click the spelling correction you want e Click Ignore All to skip all instances of the word Note that the next time you launch PowerTeacher gradebook the word will appear with a wavy red underline e Click Add to Dictionary to add the word to your spell check dictionary such as proper names technical terms acronyms and so on The next time you launch PowerTeacher gradebook the word will not appear with a wavy red underline as it is now included spell check dictionary e Click Cancel to close the contextual menu Note If using Ignore All This option is session specific Check Spelling In addition to automatically checking the spelling of each word as you enter te
51. grade setup from Cancel Click to discard any changes you made and close the dialog Confirm Click to validate the copy Appendix Field Description Tables Create and Modify Extra Class Columns Dialog The following tables describe the fields that are visible on this dialog when performing certain functions Field Description Column Name The name of the extra class column Description Description entered for the extra class column Add Click to add an additional class column Edit Click to edit the column name or description for the selected extra class column Copy Click to copy the selected extra class column to all other sections You have the option of copying the column and all data entered within or copying blank columns Delete Click to deleted the selected extra class column Close Click to close the dialog Delete Assignment Dialog The following tables describe the fields that are visible on this dialog when performing certain functions Field Description No Click if you do not want to delete assignment Yes Click to delete assignment Email Students and Parents Dialog The following tables describe the fields that are visible on this dialog when performing certain functions Field Description Select one or Select a term from the pop up menu Classes for the selected more classes to term display EEC E WE US
52. group you can then update the information whenever needed How to Edit a Content Group JU EM Ex On qub gps Select a class from the Classes pane Click the Class Content tab Select My Content mode Click Content Groups The Content Groups dialog appears Select a group on the left side of the dialog Edit the information as needed Click Close The changes appear on the Class Content page in My Content mode Delete Content Groups Once you have created a content group later you may find it necessary to delete it How to Delete a Content Group pU po Nr ee gen Select a class from the Classes pane Click the Class Content tab Select My Content mode Click Content Groups The Content Groups dialog appears Select a content group on the left side of the dialog Click the Minus button The content group no longer appears Click Close The content group is removed from the Group pop up menu on the Link Detail page Students About Students The Student Info window displays a list of students enrolled in a class and basic information about each student Student detail information and filtering or highlighting of student groups is displayed on the Student Info window as well as the Scoresheet window in all modes You can change how the student name displays throughout the gradebook on the Preferences dialog View Students To view students for a particular class select the class and click the Students Info
53. iis 47 Create Groups cuidas id ia DX DI Wr PMPUIR 48 Edit GEOUpDS era re aaa 49 MOVE GOUDSE MET 49 Delete GrOUPS 31400 m 50 Add Students to Group iii A 51 Copy Students from GroupS 0iciccicccr enne ne nian dna anna nnam aaa inn d naa en 51 Move Students from Groups cssssssssessseee nennen nnne nnns 52 Remove Students from GrOUPS cccecceccee eee eee ee een EERE EE EE EEE nnn 52 Show Student DetallS sica aa 53 Categories e 54 About Categories scietis AA A oi Mx EI La ea E Bd 54 Filter by Categories iran irit einer Lime RII aro A P vl NE Ca dO PR IUE CR MR 54 Add Categories i c eR RR RE BAI andseg KEENE N patie 54 Edit Gategories ie TR ea cH dies RAE IEEE EE EN Er EN EdR xa 55 Delete Categories diritto 55 ASSIGNAMenNES coocccncnnconnncnnnncnnnn cnn cnn e aa a a a a a a a aaa E aaaea eaae aiani 56 About ASSIGNMENTS saii e er A SR E Ra Erbe a a YA 56 Add Assignments erian ete A DEEP KERN RARE 57 View ASSIQMIM GINS usc ree nt Hb ten Dente edet ai re enu te x vere Pe uae 57 Edit Assignments aci priui Pe d esed eal didi AA 57 CoDy Assigrimie ntes vc dieere tutte A LOU TER EDI ER TE EY 58 Delete Assignments cta ule tese hee a ER Ek Dae YE la A PER VD FERA olaaa 58 Filter Assignments sere edi eee ii e nda ERE 59 SOM ASSIGNING DES ci 59 Publish Assigriments rer ER dede xe rr prae r eut reels 60 Publish Assignment Scores a ar rnein aana a aTa R DE memes seme
54. in the SIS with report cards and other items Standards Preferences Set Standards Preferences In order to work with standards in PowerTeacher gradebook set the PowerTeacher gradebook preferences to display standards and enable standards based grading Use the Standards tab on the Preferences dialog to customize what standards and additional grades appear in the Final Grade mode on the Scoresheet window The administrator may set standards based grading to be used in the gradebook by default If this is not enabled by the administrator you can enable it on the Preferences dialog You can also set grading calculations on this dialog For more information see Standard Score Calculations For more information on auto calculating higher level standards see Auto Calculate Higher Level Standards Grades Standards Based Grades 92 Standards Based Grades How to Set Standards Preferences 1 From the gradebook menu bar choose PowerTeacher Gradebook gt Preferences The Preferences dialog appears 2 Click the Standards tab if not already selected For more information on the fields see the Preferences dialog field description table in the Appendix 3 Select the Display Standards and Other Measures in Final Grade Mode to enable entry of standards based grades in Final Grade mode on the Scoresheet 4 Select Enable Standards Based Grading with Assignments to enable standards based grading for assignments on the Scoresheet 5 Se
55. is missing mark the assignment as Missing using the Score Inspector or the Scoresheet window If marked as missing an orange M appears within the selected student assignment field If the assignment is marked as Collected the orange M is replaced with a green checkmark If a score is entered the orange M is replaced with is replaced with the score How to Mark an Assignment as Missing 1 Select a class from the Classes pane 2 To enter scores for a group of students select the group from the Student Groups pane Otherwise all active students display by default 3 Click the Scoresheet tab then click Assignments mode The Scoresheet Assignments window appears 4 Click the assignment score field of the student whose assignment is missing Do one of the following e From the gradebook menu bar choose Tools gt Score Inspector e If using a one button mouse press COMMAND click and select Score I nspector e If using a two button mouse right click and select Score Inspector Score Inspector The Score Inspector window displays the assignment details 6 Select the Missing checkbox Note For additional entry options see Quick Entry Tips 7 Use the Previous and Next arrows to repeat for each student if applicable Note Click Clear to discard changes made to the selected student s assignment or click Close to close the Score Inspector window 8 Click Save on the Scoresheet window Enter Scores Using Score Insp
56. its purpose Scoresheet Assignments Window The following tables describe the fields that are visible on this window when performing certain functions Field Description Filter By Reporting Term To view assignments and scores with a due date that falls within a specific reporting term week or month choose a reporting term week or month from the pop up menu The Scoresheet window refreshes and displays only those assignments and scores with a due date that falls within that selected reporting term week or month Note The selected reporting term becomes the new default setting Section Readiness Summary Displays the selected reporting term and the status for that reporting period Future terms display as Term Not Started Current terms display as Term in Progress Terms for which final grades have been completed display as Term Grades Complete See Final Grade Completion Note A yellow bar appears at the top of the page if the reporting term has ended Appendix Field Description Tables Field Description Plus Click to create a new assignment The New Assignment window appears See Assignment Details Assignment Tab and Assignment Details Publish Tab Minus Select an assignment and click to delete The Delete Assignment window appears Note If an assignment does not have scores the Delete Assignment window states Are you sure you w
57. large print Guardian E mail The guardian s e mail address appears Click to copy the e mail address to your clipboard Click to open a pop up with the following options Email Select this option to open a new message in your email client Copy Select this option to copy the email address which can then be pasted in your email client or other application Student Number The student s identification number appears Grade Level The student s grade level appears Grade Scale The grade scale associated to the student appears Use the pop up menu to select a different grade scale Student Email The student s e mail address appears Click to copy the e mail address to your clipboard Click to open a pop up with the Appendix Field Description Tables Field Description following options Email Select this option to open a new message in your email client Copy Select this option to copy the email address which can then be pasted in your email client or other application Extra Class Columns Tab Field Description Student Displays selected student s name Preferred Name Enter the preferred name for the selected student Extra Class Displays the assigned names of the extra class columns you Columns have created Enter applicable data in the fields provided Teacher Personal Note Tab Field Description Tea
58. one button mouse press COMMAND click and select Score Inspector e If using a two button mouse right click and select Score Inspector The Score Inspector window displays the assignment details 6 Click to Comment tab 7 Select one or more comments from the Comment Bank then click Insert Selected or manually enter assignment score comments in the Comment field Note To view different sets of pre defined comments make a selection from the Show Comments pop up menu The set of comments you select displays in the Comment Bank 8 Use the Previous and Next arrows to repeat for each student if applicable Note Click Clear to discard changes made to the selected student s assignment or click Close to close the Score Inspector window 9 Click Save on the Scoresheet window A blue circular C appears within the selected student assignment score field Note To view the comment hover the mouse over the comment icon Edit Assignment Score Comments You can edit an assignment score comment using the Score Inspector Score Inspector How to Edit a Score Comment 1 2 3 4 10 11 Select a class from the Classes pane Click the Scoresheet tab The Scoresheet window appears Select a class from the Classes pane To enter scores for a group of students select the group from the Student Groups pane Otherwise all active students display by default Click the Scoresheet tab then click Assignments mode The Scoresheet A
59. pane For more information see Select Terms Select the class from the Classes pane For more information see Select Classes Select the Scoresheet tab then click Student View mode the Scoresheet Student View window appears Select the student from the Student Groups pane For more information see Student Groups Pane Choose a reporting term from the Reporting Term pop up menu The Scoresheet Student window refreshes and displays only those assignments and scores with a due date that falls within that selected reporting term Click the Final Score field in which the calculated score has been manually overridden This is indicated by the orange crescent in the left corner WRITING c 3 5 Standards S SPELLING m 3 5 Standards S READING gt 3 5 Standards 5 LTR LTR c 3 5 Standards S To revert back to the calculated grade right click on the edited final score field and select Revert to Calculated Grade from the shortcut menu The calculated value appears in the final score field Click Save Standards Score Calculations Use the Preferences dialog to set the standard score calculation methods Standards Calculation Measures Standards Based Grades Here are five example scores an explanation of each calculation option and a discussion of when each option might be a good or a bad choice for your class Example Scores Calculation Method Scores on five assignments Mean avera
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61. repeat to remove Open the Score Inspector and select the Collected checkbox deselect the checkbox to remove Use the Fill Scores command to apply to multiple students Comments Add Do one of the following and enter comments in the Comment a comment to a field student s Press and hold CTRL SHIFT 1 assignment score Right click in the score field and select Show Score Inspector Use the Fill Scores command to apply to multiple User Guide Task Shortcut Windows Shortcut Mac students Comments Add a comment to a student s final grade Do one of the following and enter comments in the Comment field Double click a student s final grade then press and hold CTRL SHIFT I Right click a final grade and select Show Score Inspector Use the Fill Scores command to apply to multiple students Exempt Mark a Do one of the following student s A assignment as Enter Ex in the score field exempt Right click in the score field and select Exempt Open the Score Inspector and select the Exempt checkbox Use the Fill Scores command to apply to multiple students Fill Scores Do one of the following Assign a score comment and or flag late collected missing exempt to multiple students for an assignment Right click in the score field and select Fill Scores Select Fill Scores from the Tools menu Late Mark or clear a student s ass
62. save your changes Comments Tab Field Description Code The numeric alphabetical or alphanumeric comment code Click the column heading to sort in descending order Click the column heading again to sort in ascending order Comment The pre defined comment text stored in the Comment Bank Click the column heading to sort in ascending order Click the column heading again to sort in descending order Select one or more predefined comments Press and hold COMMAND Mac or CONTROL Windows to select multiple Appendix Field Description Tables Field Description comments Category The category to which the comment is assigned The Comment Bank groups the comments by category Click the column heading to sort in ascending order Click the column heading again to sort in descending order Separate Using Select Spaces or Line Breaks from the pop up menu to specify how the comments are to be separated Insert Selected Click to add the comments selected to the final grade Cancel Click to discard any changes you made and close the dialog OK Click to save your changes Final Grade and Comment Verification Report Detail Window The following tables describe the fields that are visible on this window when performing certain functions Criteria Field Description Name The name of the report Description A description of the report Output Type Select t
63. single student or multiple students in a group Review Previously Entered Standards Scores Once you have entered assignment scores you can review and analyze all standards scores and determine the final grade on the Scoresheet Student window This window allows you to view all the standards scores for an individual student or to review the average scores of a selected student group You can also view scores and grades filtered by reporting term or view the scores and grades for all reporting terms The Scoresheet Student window displays all standards associated to assignments for the selected class and reporting term Score fields that display diagonal gray lines denote that the standard is not associated to the assignment and therefore no score can be entered You can change any existing standards score on the Scoresheet Student window For more information see Edit Standards Scores for an Assignment How to View Previously Entered Standards Scores 1 Select the term from the Term Selector pop up menu on the Classes pane For more information see Select Terms Select the class from the Classes pane Click the Scoresheet tab then click Student View mode The Scoresheet Student View window appears 4 Select the student from the Student Groups pane For more information see Student Groups Pane Note To view the average final grades across multiple students select the group on the Classes pane The average final grades for t
64. students click Move All to add all the students or click Cancel Remove Students from Groups Once you have added a student to a group later you may find it necessary to remove the student If so you can remove the student from a group from the Student Groups pane How to Remove a Student from a Group 1 Select a class from the Classes pane 2 In the Student Groups pane click the expanding arrow next to the set that contains the group you want to remove students from The set appears highlighted 3 Click the expanding arrow next to the group that contains the students you want to remove The group appears highlighted Student Groups 4 Select the student you want to remove The student appears highlighted in blue Note Press and hold COMMAND Mac or CONTROL Windows to select multiple students 5 Do one of the following e Click the Minus button e If using a one button mouse press CONTROL click and select Delete e If using a two button mouse right click and select Delete The Delete Selected Student Group Information window appears 5 Click Yes to remove the student The student group appears without the deleted student Show Student Details To show student details from any window in the application either double click the student s name or click Show Details in the Student Groups pane How to Show Student Details 1 Select a class from the Classes pane 2 In the Student Groups pane click the expand
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66. the Reporting Term pop up menu The Scoresheet window refreshes and displays only those assignments and scores with a due date that falls within that selected reporting term week or month Note The selected reporting term becomes the new default setting e To filter by category see Filter by Categories Sort Assignments By default the Assignments window displays assignments in ascending order by name Using the column headings you can sort data in ascending or descending order based on the column heading you select Assignments How to Sort Assignments 1 Select a class from the Classes pane 2 Click the Assignments tab The Assignment window displays the assignments in 3 ascending order by name Note To increase or decrease the size of the contents within the window choose View gt Zoom Click a column heading to sort the Assignment window by that column heading When sorted in ascending order an upward pointing arrow appears in the column heading When sorted in descending order a downward pointing arrow appears in the column heading Publish Assignments After entering an assignment assignment information may be shared with administrators parents and students In order for parents and student to view assignment information you need to publish the assignment from either from the Assignments window or the Scoresheet window How to Publish an Assignment 1 Select a class from the Classes pane
67. the class appears Custom Display Name Enter the name of the section as you want it to appear in the class list Note The Choose the Name used to distinguish sections in the class list option on the Preferences window must be set to Custom Display Name in order for the custom name to appear in the class list Description Detailed information about the class This information may be shared with administrators parents and students Enter the description of the class using plain text HTML or a Appendix Field Description Tables Field Description combination of both Note Spell check enabled field For example Plain text This class focuses upon writing essays for a variety of purposes addressing different audience types experimenting with different forms of expression practicing techniques for developing and arranging ideas and building vocabulary grammar syntax and related skills Please refer to the following resources HTML describing the resources showing pictures and links to these sites Add Web Link Click to add a Web link to the class description The Add Web Link dialog appears Revert Click to discard any changes you made Note This button appears shaded until information is entered Save Click to save your changes Note This button appears shaded until information is entered Class Content My Content Window The following tables desc
68. the selected report criteria To view a checkbox s report criteria place your cursor on the checkbox Top Note To add a header row to the report select the include checkbox When included the header row appears at the top of each page of the report Select the bold checkbox if you want the header row to appear in bold formatting Enter up to five lines of header text in the text field Note If you enter header text and run the report the text is available the next time you run the report Bottom Note To add a footer row to the report select the include checkbox When included the footer row appears at the bottom of each page of the report Select the bold checkbox if you want the footer row to appear in bold formatting Enter up to five lines of footer text in the text field Note If you enter footer text and run the report the text is available the next time you run the report Signature Line To add a signature line select the include checkbox When included the parent signature line appears at the bottom of each page of the report Note If the report includes a bottom note the signature line appears above it Run Report Click to open the report or save the report The Report Complete window appears Appendix Field Description Tables Points Possible Has Changed Dialog The following tables describe the fields that are visible on this dialog when performing certain functions
69. these checkboxes in conjunction with the score value checkboxes to replace existing values For example to remove comments from all students choose the Replace All option then select the Comments checkbox Then leave the comments area blank This replaces all comments for all score cells with blank effectively clearing them while leaving all other attributes alone Code The numeric alphabetical or alphanumeric comment code Click the column heading to sort in descending order Click the column heading again to sort in ascending order Comment The pre defined comment text stored in the Comment Bank Click the column heading to sort in ascending order Click the column heading again to sort in descending order Select one or more predefined comments Press and hold COMMAND Mac or CONTROL Windows to select multiple comments Category The category to which the comment is assigned The Comment Bank groups the comments by category Click the column heading to sort in ascending order Click the column heading again to sort in descending order Add Selected Click to add the comments selected to the final grade Cancel Click to discard any changes you made and close the dialog OK Click to save your changes Appendix Field Description Tables Fill Final Grades Dialog The following tables describe the fields that are visible on this dialog when performing certain functions Fiel
70. to open all reports Reports 131 Reports using a given file extension from the Programs list Select the Always use the selected program to open this kind of file checkbox and click OK Run the Attendance Grid Report Run the Attendance Grid report to generate a student and date grid for taking attendance You can use this report to take attendance at field trips or other out of classroom events You can also use it as a convenient roster for taking notes during student presentations or to track class participation How to Run the Attendance Grid Report 1 Select a class from the Classes pane 2 Click the Reports tab The Reports window appears 3 Click Attendance Grid The Attendance Grid window appears 4 To use the default report settings skip to Step 5 Otherwise edit the information as needed em Click Run Report The Report Complete window appears 6 To open the report a Select the Open Report option b Click OK The report results display based on the parameters you selected 7 To save the report to a file a Select the Save Report option b Click OK The Save Report window appears c Enter a file name of the report in the Save As field By default this field populates with Attendance Grid d Choose the location where you want to save the report from the Where pop up menu Note Desktop appears as the default setting If you select a different location that location then becomes the new default set
71. used in term weighting Example 2 Name Weight Percent Y1 S1 Q1 2 25 Q2 2 25 S2 Q3 2 25 Q4 2 25 Calculate Final Grades by Category Weight The category weight method calculates final grades based on total points times the value or weight of each category or assignment Note You can calculate final grades by category weight for all reporting terms within the reporting term hierarchy How to Calculate Final Grades by Category Weight 1 Select a class from the Classes pane 2 3 Note To increase or decrease the size of the contents within the window choose View gt Zoom 4 5 Final Grades Click the Grades Setup tab Select Calculations mode The Calculations Detail window appears Click the name of the reporting term for which you want to set the final grade calculation Select the Category Weights option for Calculate Final Grade Using To add a category l p yr a oue mM his Click Add Category The Select Category dialog appears Select the checkbox next to each category you want to add Click OK The category appears on the Grades Setup window Double click the category s Weight field The field appears as an editable text field Enter the weight Double click the category s Drop Low field The field appears as an editable text field Enter the number of low scores you want to drop from the final grade calculation Click Save R
72. want to edit and enter the new cutoff in the editable text field Percent The percent value assigned to the grade appears This determines how many points to award for the grade If an editable grade scale click the field of the grade scale you want to edit and enter the new percent in the editable text field The value entered must be between the cutoff values of this and the next higher grade scale Appendix Field Description Tables Field Description Description The description for the grade appears If an editable grade scale click the field of the grade scale you want to edit and enter the new description in the editable text field Ignore A green checkmark appears if the grade scale is not used to calculate assignment scores or final grades If an editable grade scale click the field of the grade scale you want to edit and choose from the pop up menu whether or not the grade scale is to be used to calculate assignment or final scores Revert Click to save your changes Note This button appears shaded until information is entered Save Click to discard any changes you made Note This button appears shaded until information is entered Sections Tab Field Description Sections Students using this Grade Scale The section number for each class that uses the selected grade scale appears Click the arrow to view students within the section Alternately click the arro
73. window refreshes and the updated assignment scores appear Score Inspector About Score Inspector The Score Inspector provides an alternative way of entering scores and in many cases comments After you open the Score Inspector window it floats above the Scoresheet window You may want to move it to a convenient location on your desktop so you can work with the Scoresheet The Score Inspector remains open until you close it The Score Inspector changes depending on the score field you select For example when you view the Score Inspector for a final grade the options are different than the Score Inspector for an assignment Score Comments On the Score Inspector Comment tab you can enter predefined comments from the Comment Bank or manually enter comments If you have multiple final grade items distinct final grade comment sets appear on the Scoresheet and the Comment Inspector is used to enter predefined or manually entered comments The Comment Inspector functions just like the Score Inspector allowing you to easily select predefined comments or enter your own comments If you do not have multiple final grade items use the Comment tab on the Score Inspector to enter comments View Assignment Score Details You can view assignment details from the Score Inspector window How to View Assignment Score Details 1 Select a class from the Classes pane 2 To enter scores for a group of students select the group from the Stud
74. would like to view By default all categories appear when viewing the Scoresheet window in Assignment mode or Student View mode How to Filter by Categories 1 Select a class from the Classes pane 2 In the Categories pane do one of the following e Select All to view all categories e Select one or more categories Note To make multiple selections press and hold COMMAND Mac or CONTROL Windows as you make each of your selections 3 Select Filter Selected from the pop up menu The selected category appears 4 Select Filter Off from the pop up menu to remove the filter Add Categories Use the Categories window to create assignment categories Categories 54 Categories How to Add a Category 1 In the Categories pane click the Plus button The Categories Dialog appears 2 Enter the required information 3 Click OK The new category appears in the Categories pane Edit Categories You can edit a category from the Categories window How to Edit a Category 1 On the Categories pane right click on the category and choose Edit The Categories dialog appears Edit the information as needed 3 Click OK to save your changes Delete Categories You can delete a category from the Categories window How to Delete a Category 1 On the Categories pane select the category you want to delete 2 Click the Minus button The Delete Categories confirmation dialog appears 3 Click OK to close the dialog
75. you have entered the word in the New Word field click to add the word to the spell check dictionary Remove Word s Once you have select the word you want to remove from the Dictionary list click to remove from the spell check dictionary Note To select multiple words press and hold COMMAND Mac or CONTROL Windows as you click each of the words you want to remove Clear Word List Click to remove all words from spell check dictionary Reset Word List Click to discard any changes you made to the spell check dictionary Cancel Click to discard any changes you made and close the window OK Click to save your changes Standards Tab Field Description Display Standards and Other Measurers in Final Grade Mode Select the checkbox to display standards and other measures in the gradebook in Final Grade mode on the Scoresheet Enable Standards Based Grading with Assignments Select the checkbox to enable standards based grading for assignments on the Scoresheet Default Standard Final Grade Use the pop up menu to select the default calculation method for the standard final grade Mean Average An average of all the student s assignment scores for the standard Weighted Mean An average of the student s assignment standards score based on the average of the total weighted points Median The middle value across all of the student s assignment
76. you selected a non editable grade scale Import Scores Dialog The following tables describe the fields that are visible on this dialog when performing certain functions Basic Tab Field Description File The name of the import file appears Format Select the option indicating the file format of your import file Appendix Field Description Tables Field Description e PowerTeacher Score Template CSV comma separated values Text tab delimited Other If Other is selected enter the Field Separator and Line Separator Note When CSV Text or Other is selected the subsequent settings you select to import the file become the new default settings Note Excel xls format is not a supported import format Include in First By default the checkbox is not selected If a Format other Row than PowerTeacher Score Template is selected do one of the following Select the checkbox to include the first row of the import file For example if there are no headers and all rows contain data to be imported then select the checkbox Deselect the checkbox to exclude the first row of the import file For example if the first row in the import file is column headers then deselect the checkbox Validate Student By default the checkbox is selected If the import file contains Names student names do one of the following Select the checkbox to validate each student name in the i
77. 1 Click on Class Content tab 2 Select My Content mode 3 At the bottom left of the page click the plus sign 4 Enter a content link such as ww google com and click Save 5 Click on the link to launch it or use the link button in assignment class descriptions and teacher email to add the link Get Started About Getting Started To get started you must launch PowerTeacher gradebook Enable Java Permissions on the Teacher s Computer You must enable write permissions on each teacher s classroom computer in order to launch PowerTeacher gradebook How to Enable Write Permissions Windows 1 Log on to the teacher s computer as an administrator 2 Open Windows Explorer and navigate to Program Files gt Java 3 Right click on the Java folder and select Properties The Java Properties dialog box appears 4 In the Attributes section deselect the Read only checkbox This allows you to maintain your general permissions set up while allowing the PowerTeacher gradebook to function in this environment Click Apply Click OK Mac 1 Log on to the teacher s computer as an administrator 2 Navigate to Applications gt Utilities 3 Select the J ava folder 4 On the Finder menu bar go to File gt Get Info The Java Info dialog box appears 5 On the Sharing amp Permissions section select Read amp Write for the System access This allows you to maintain your general permissions set up while allowing PowerT
78. 2 Click the Assignments tab The Assignment window appears Note To increase or decrease the size of the contents within the window choose View gt Zoom Select the assignment you want to publish The Assignment Detail window appears 4 Click Publish Assignment publishing information appears 5 From the Publish Assignment pop up menu choose when to publish the assignment Immediately On Specific Date Days Before Due or On Due Date 6 If you chose On Specific Date enter the date the assignment should appear in the Date On field using the format mm dd yyyy or click the Calendar icon to select a date 7 If you chose Days Before Due enter the number of days the assignment should appear prior to the date that it is due in the Days Before Due field 8 Click Save Publish Assignment Scores Whe adm n publishing an assignment assignment score information may be shared with inistrators parents and students In order for parents and student to view assignment score information you need to publish the assignment score from either from the Assignments window or the Scoresheet window Assignments How to Publish Assignment Scores 1 Select a class from the Classes pane 2 Click the Assignments tab The Assignment window appears Note To increase or decrease the size of the contents within the window choose View gt Zoom 3 Select an assignment The Assignment Detail window appears 4 Click Publish
79. About Classes The Classes pane appears in the upper left corner of the PowerTeacher Gradebook window and includes the Term Selector and Class List Select Terms When you first launch PowerTeacher gradebook the current full year term appears in the Term Selector pop up menu The pop up menu displays current future and past year terms as well as any lower level terms within a term How to Select a Term On the main PowerTeacher Gradebook window choose a term from the Term Selector pop up menu Classes for the selected term appear Note The selected term becomes the new default setting Select Classes When you first launch PowerTeacher gradebook the Class List displays classes for the current term The first class in your daily schedule is highlighted When selecting subsequent classes the window that appears is the last window in which you were working For example if you are working in the Assignments window and need to switch to another class when you select that class the Assignments window for the selected class appears Note Information that appears in the class list is defined by your section preferences For more information see Set Section Preferences How to Select a Class On the main PowerTeacher Gradebook window select a class from the Classes pane The window in which you were last working refreshes for the selected class Classes 33 Class Content About Class Content The Class Content window
80. Assignment pop up menu cannot be set to Never For more information see Publish Assignments Weighting Assignment setup may involve weighting however weighting is not required Weighting gives particular assignments whether points percentage or letter grades more value than others when determining final grades The weight value is used to multiply the points earned and the points possible Extra Credit You can determine the extra credit points on the Assignments window PowerTeacher gradebook takes the total sum of Points Possible and Extra Points to determine the maximum points available on the assignment When entering the score on the Scoresheet or Score Inspector you cannot enter a value greater than the maximum score that appears on the Assignments Detail window in the Max field Assignments 56 Assignments Standards Based Grades You can assign any number of standards to an assignment and score each standard separately Reporting on standards is also available For more information see About Standards Add Assignments You can add assignments from the Assignments window or the Scoresheet window using the Plus button Alternately you can right mouse click if you are using a two button mouse How to Add an Assignment 1 Select a class from the Classes pane 2 Click the Assignments tab The Assignment Detail window appears Note To increase or decrease the size of the contents within the window choose View
81. Block pop up windows checkbox O E Click OK or close the dialog How to Set Browser Preferences for I nternet Explorer Note For PC users only 1 Open Internet Explorer 2 From the menu bar choose Tools gt Internet Options 3 Click the General tab 4 In the Open links from other programs in section select the A new window option Click the Security tab Select Trusted Sites Click Sites 2 PowerTeacher Gradebook Help 20 9 10 11 12 13 14 15 How IJ Qr AT oso HH PowerTeacher Gradebook Help In the Add this Web site to the zone field enter the URL for PowerTeacher gradebook Click OK Click the Privacy tab In the Pop up Blocker section click Settings In the Address of website to allow field enter the URL for PowerTeacher gradebook Click Add Click Close Click OK to Set Browser Preferences for Safari Open Safari From the menu bar choose Safari gt Preferences Mac or Edit gt Preferences PC Click the General tab In the Open links from applications section select the in a new window option Close the dialog On the menu bar choose Safari and verify that Block Pop Up Windows is not selected Launch PowerTeacher Gradebook Help After you have launched PowerTeacher gradebook you can then launch the PowerTeacher gradebook help window from the menu bar by using the command keys or simply clicking the Help icon which looks like a question m
82. Click Save The Attendance Grid Report Complete window appears f Click OK g To view the report navigate to where the report was saved and open it The report results display based on the parameters you selected Run the Final Grade and Comment Verification Report Run the Final Grade and Comment Verification report to generate a list of final grades and teacher comments for students grouped by section then by reporting term How to Run the Final Grade and Comment Verification Report 1 2 3 Select a class from the Classes pane Click the Reports tab The Reports window appears Click Final Grade and Comment Verification The Final Grade and Comment Verification window appears To use the default report settings skip to Step 5 Otherwise edit the information as needed Click Run Report The Report Complete window appears 6 To open the report a Select the Open Report option Reports b Click OK The report results display based on the parameters you selected 7 To save the report to a file a Select the Save Report option b Click OK The Save Report window appears c Enter a file name of the report in the Save As field By default this field populates with Final Grade and Comment Verification d Choose the location where you want to save the report from the Where pop up menu Note Desktop appears as the default setting If you select a different location that location then becomes the new de
83. Detail Window 0occcoccccnccnnnananannconcconcnrnnar narrar rr 158 Check Spelling Dialog troc AA Ad 160 Class Content Class Info WiNdOW ocooccocnncnncnnconnnnnncanennncnnnnnnnrrnnrnnennnnrnnrancrnnes 161 Class Content My Content WindOw ceesssssssessenmem nennen 162 Class Content School Content Window sess mmm 163 Classes Pane 3 2 emp Rt a da 165 Content Groups Dialog rr xr A Ra e ea ov a e re ena 165 Copy Assignments Dialog etate mici rt nme S Fea Daa Ek e mel ic i peer x ERR 166 Copy Final Grade Setup Dialog ooocccoccconccencccncannnnnna nennen nennen nnns 166 Create and Modify Extra Class Columns Dialog sese 168 Delete Assignment Dialog renen aara ee renee messen nenne 168 Email Students and Parents Dialog cece cece cent eee e ee eee eee eens mme 168 Fill Assignment Standard Scores Dialog ccee eee ee eee eee e teeta teeta eee m 169 Fill ComMentS Dialog ida ta A ii 170 Fill Final Grades Dialog rer erre A AI seers 172 Fill Assignment Scores Dialog e e tias 172 Final Grade Detail WindOow eoe ten e e anodes n RR En En RR A Ra 173 Final Grade Fill Scores Dialog 5er rr er e et Fe on RR RR RR 174 Final Grade and Comment Verification Report Detail Window eese 176 Contents 9 User Guide Final Grade Score Inspector Dialog occoccoconconconncnnnnnnnanennnnnnnnnnnrnnnrnnrrnrnrnnnnns 179 Grade Scale Detail WindOw e rere rm
84. Final Grades mode The Scoresheet Final Grades window appears Select the student from the Student Groups pane For more information see Student Groups Pane Select the applicable standards column Do one of the following e From the gradebook menu bar choose Tools gt Comment Inspector e If using a two button mouse right click the applicable score field and select Comment Inspector The Standards Comment Inspector dialog appears Manually enter final grade comments in the Comment field The character counter at the bottom of the dialog lets you know how many characters are contained in your comment Note To view different sets of pre defined comments make a selection from the Show Comments pop up menu The set of comments you select displays in the Comment Bank Use the Previous and Next arrows to navigate to the next comment column or navigate to a different student record if applicable Click Save on the Scoresheet window A blue circular C appears within the selected standard field Review Comments for Standards Final Grades Use the Scoresheet Final Grade window or the Scoresheet Student View window to review previously entered comments on standards final grades How to View Standards Final Grade Comments 1 Select the term from the Term Selector pop up menu on the Classes pane For more information see Select Terms Select the class from the Classes pane Click the Scoresheet tab then click Student
85. For more information see Standards Details Window Standards Based Grades 98 Can Access and Organize a Variety of Data Standard Related Standards m Name Can Access and Organize a Variety of Data Grade Scale Name Elementary Rating Scale ID SSS 6 Grade Scale Type Grade Description Students access organize synthesize evaluate and interpret information using 3 E appropriate recourses and technology to collaborate make decisions solve problems and y lo report results in any of a variety of formats Note Alternately you can right click on the Standards column header and select Show Details on the Standards Assignments Shortcut Menu Click the Related Standards tab to view all associated standards On the Related Standards tab click on the arrow next to a standard name to view the Standards Details dialog which displays the grade scale associated to the standard For more information see How to View the Standards Details Dialog Enter Standards Scores and Attributes for an Assignment When standards are associated to an assignment you can then enter scores and attributes for each standard Note You must have the appropriate standards preferences enabled in order to enter standards scores For more information see Set Standards Preferences How to Enter Standards Scores and Attributes for an Assignment 1 Select a class from the Classes pane 2 To enter scores for a group of students select the
86. If category has assignments or is used in weighting the Alert window appears displaying the message Unable to delete category because it has associated assignments Click OK to close the window 4 The category is deleted from the Categories pane Assignments About Assignments You can create one assignment at a time as you progress through the term or you can set up assignments for the entire term before the term starts Having all assignments for the term before the term starts does not change how grades appear The Final Grade that appears on the Scoresheet reflects an average grade for only the assignment scores that have been entered Before setting up an assignment consider how you will score the assignment e Do you want to record the score as points a percentage or letter grade e How many points is the assignment worth e How do you want to weight the assignment e Do you want to include the assignment in final grade calculation Include in Final Grade When setting up assignments you can use the Include in Final Grade checkbox to indicate whether an assignment should be included in calculating final grades The value set for a category is used as a default for all assignments within that category but may be overridden on an assignment by assignment basis If an assignment is included in calculating final grades and impacts the final grade it must be published in order for parents and students to view it The Publish
87. S and the type of final grades implemented different tabs appear on the detail window Final Grade Tab Field Description Name The assigned final grade name Grade Scale The assigned grade scale Reporting Term The assigned reporting term for this final grade Score Type The assigned score type Description A brief description of the final grade Related Grades Tab Appendix Field Description Tables Field Description Current Grade and Related Grades Term Displays all of the hierarchical relationships between the final grade items Standard Tab Field Description Name The assigned final grade name Grade Scale The assigned grade scale Standard ID The ID associated with this standard Score Type The assigned score type Reporting The assigned reporting term for this final grade Term Description A brief description of the final grade Related Standards Tab Field Description Standard and Related Standards Term Displays all of the hierarchical relationships between the standards Final Grade Fill Scores Dialog The following tables describe the fields that are visible on this dialog when performing certain functions Scores Tab Field Description Final Grade Displays the selected term for the final grade Appendix Field Description Tables Fie
88. Standards Detail dialog ID The standard identification appears Grade Scale Type The type of the associated grade scale appears Description Detailed information about the standard appears Appendix Field Description Tables Related Standards Tab Field Description Standards and Displays the hierarchical relationship of the associated Related Standards standards Standard Comment Inspector Dialog The following tables describe the fields that are visible on this dialog when performing certain functions Field Description Student Name of the selected student Note the arrows next to the student name Click the Next arrow to move to the next student within the Scoresheet Click the Previous arrow to move to the previous student within the Scoresheet Note Arrows do not display when the Standard Comment Inspector is opened via the Scoresheet Student View mode Final Grade Item Reporting term for the selected final grade Note This field displays when the Standard Comment Inspector is opened via the Scoresheet Final Grade mode Reporting Term Displays the selected reporting term Show Comments Use the pop up menu to view a set of pre defined comments in the Comment Bank Select District Comment Bank to display comments defined at the District level Select My Comment Bank to display comments entered on the Comment Bank tab of the Prefere
89. Student Roster Report 1 Select a class from the Classes pane 2 Click the Reports tab The Reports window appears 3 Click Student Roster The Student Roster window appears Reports To use the default report settings skip to Step 5 Otherwise edit the information as needed Click Run Report The Report Complete window appears a b To save the report to a file a b C 6 To open the report Select the Open Report option Click OK The report results display based on the parameters you selected Select the Save Report option Click OK The Save Report window appears Enter a file name of the report in the Save As field By default this field populates with Student Roster Choose the location where you want to save the report from the Where pop up menu Note Desktop appears as the default setting If you select a different location that location then becomes the new default setting e f g Click Save The Student Roster Complete window appears Click OK To view the report navigate to where the report was saved and open it The report results display based on the parameters you selected Quit PowerTeacher Gradebook About Quitting When you are finished working in PowerTeacher gradebook it is important to quit the application which you can do from any gradebook window Quit PowerTeacher Gradebook To quit PowerTeacher gradebook use the gradebook menu bar How to Quit Pow
90. The letter grade assigned to the grade scale appears Cut Off The percentage cutoff for the grade appears Value The percent value assigned to the grade appears Narrative Comment Tab Field Description Enter up to 100 Enter narrative comment in the field characters Note Spell check enabled field Clear Click to discard any changes you made Close Click to save your changes Resize Control Click the bottom right corner of the window to resize the Score Appendix Field Description Tables Field Description Inspector dialog Standard Comment Tab Field Description Code The numeric alphabetical or alphanumeric comment code Click the column heading to sort in descending order Click the column heading again to sort in ascending order Comment The pre defined comment text stored in the Comment Bank Click the column heading to sort in ascending order Click the column heading again to sort in descending order Select one or more predefined comments Press and hold COMMAND Mac or CONTROL Windows to select multiple comments Note A maximum of three standard comments can be selected Category The category to which the comment is assigned The Comment Bank groups the comments by category Click the column heading to sort in ascending order Click the column heading again to sort in descending order Insert Selected Click to insert the
91. User Guide PowerTeacher Gradebook ALWAYS LEARNING PEARSON Released June 2011 Document Owner Documentation Services This edition applies to Release 2 3 of the PowerTeacher Gradebook software and to all subsequent releases and modifications until otherwise indicated in new editions or updates The data and names used to illustrate the reports and screen images may include names of individuals companies brands and products All of the data and names are fictitious any similarities to actual names are entirely coincidental PowerSchool is a trademark in the U S and or other countries of Pearson Education Inc or its affiliate s Copyright 2011 Pearson Education Inc or its affiliates All rights reserved All trademarks are either owned or licensed by Pearson Education Inc or its affiliates Other brands and names are the property of their respective owners User Guide Contents Welcomes serinin in ion 1 INFO UC ION i 1 Quicle Statt da Sad paa 1 Quicl Entry TS A ada 2 What Every Teacher Should Know cocccccoccconcconononannn ne nen rar rr rr rr rr 7 Get Started O 14 About Getting Started asesoris eroe re iaa 14 Enable Java Permissions on the Teacher s Computer csse 14 Launch PowerTeacher Gradebook oocccccoccoconconccnnconnnnnncnnnnnnnnnnrannnnnrnnnnnanranennnes 14 View Main PowerTeacher Gradebook Window sese 15 Zoom In or Out of WindOW ier eterni i espere Rr a OE REA sa AAA 18
92. Web address of this link Note The link can also point to an application or content items such as a document or presentation on a district file server Type Select the link type from the pop up menu The link types include Web Application Web site PDF Word Document Excel Document PowerPoint Document Video Link Audio Link Miscellaneous File Group Select the group to which this link belongs from the pop up menu For more information see Content Groups dialog Description Enter a brief description of the link Recipients Displays the recipients of this distributed link Appendix Field Description Tables Field Description Note This field is visible in School Content mode only Revert Click to discard any changes you made Note This button appears shaded until information is entered Save Click to save any changes you made Note This button appears shaded until information is entered Missing Assignment Report Detail Window The following tables describe the fields that are visible on this window when performing certain functions Criteria Field Description Name The name of the report Description A description of the report Output Type Select the option indicating the format in which you want to receive the report PDF HTML Export CSV Report Layout Select the option indicating how you want to gro
93. ade item within the Scoresheet Click the Previous arrow to move to the previous final grade item within the Scoresheet Reporting Term Displays the selected reporting term Scoring Type Displays how the assignment is recorded Grade or Numeric If the scoring type is numeric the numeric range displays in parentheses If Scoring Type is Grade select the grade from the pop up menu or use the arrows to navigate through the available list The Grade Cut Off and Value of the assigned grade scale display on the dialog If Scoring Type is Numeric enter the grade in the field Calculated Grade Displays the calculated final grade for the selected standard Grade Scale Displays the grade scale assigned to the selected standard Clear Click to discard any changes you made Close Click to save your changes and close the window Appendix Field Description Tables Standards Report Detail Window The following tables describe the fields that are visible on this window when performing certain functions Criteria Field Description Name The name of the report Description A description of the report Report Layout Select the applicable layout Class Spreadsheet By Student Assignment Scores By Student Final Grades Output Type Select the option indicating the format in which you want to receive the report PDF Export CSV Sections Select the opt
94. adebook menu bar choose Tools gt Score Inspector e If using a one button mouse press COMMAND click and select Score Inspector Score Inspector e If using a two button mouse right click and select Score Inspector The Score Inspector window displays the assignment details 6 Highlight the comment text in the Comment field and press DELETE 7 Use the Previous and Next arrows to repeat for each student if applicable Note Click Clear to discard changes made to the selected student s assignment or click Close to close the Score Inspector window 8 Click Save on the Scoresheet window Reports About Reports You can print various reports whenever you want without having to wait for your school administrator to do it for you PowerTeacher gradebook offers a selection of reports to assist you in daily classroom activities as well as with assessing student performance Using the Reports window you can generate reports for all students who are enrolled in a class for all students who are enrolled in all your classes or for a specific set group individual student selection of students or any combination For more information see Student Groups Report Format When generating reports you can choose from three output formats Format Description PDF A cross platform Portable Document Format PDF file that can be read and printed by a PDF reader such as Adobe Acrobat Reader or Preview Note Reports generat
95. ancel Click to discard any changes you made and close the window Close Click to save your changes Categories Pane The following tables describe the fields that are visible on this window when performing certain functions Field Description Categories A list of categories appears on the left side of the window If necessary use the scroll bar to view the entire list of categories Plus Click to create a new a new assignment category The new category appears on the left side of the window Minus Select an assignment category and click to delete The Appendix Field Description Tables Field Description Categories window appears without the deleted category Note If category has assignments or is used in weighting the Alert window appears displaying the message Unable to delete category because it has associated assignments Click OK to close the window Category Total Report Detail Window The following tables describe the fields that are visible on this window when performing certain functions Criteria Field Description Name The name of the report Description A description of the report Report Layout Select the option indicating how you want to group report output Totals by Section Totals by Student Output Type Select the option indicating the format in which you want to receive the report PDF Export CSV
96. andards Scores oooccoccoccnconcnnccnnconnnnnnnnnnnnnnrnnrannnnnrnnnnranranennns 98 Quick Fill Assignment Standards Scores sssssssssssssssse emnes 99 Clear Assignment Standards Scores 0cooccccconcncnnccnnconcnnnnnnnrnncnnnrranrnnrnnrrnnnnrannanes 99 Copy and Paste Assignment Standards Scores csesssseeseeeen nemen 100 Auto Calculate Higher Level Standards Grades sssssssrsrrrerrrrrrrrrrrrrrsrrssrssens 100 Push Assignment Scores to Assignment Standards SCOreS cccccesceeeeeseeeeeeeaeeaas 103 Analyze Standards Scores and Determine Final Grade sess 104 About Analyzing Standards Scores and Determining Final Grade 104 Review Previously Entered Standards SCOreS ccccscceseeeee eset esse eaeeneeegeeageeeaeeaas 104 Review Previous Reporting Term Final Grades ecceeeeee eee ee eect eee e eee eeeeeeeaee 105 Add Standards Final Grade COMMENMG cceee eee eee eee eee eee eee eee ee meme 106 Review Comments for Standards Final GradeS ccceeceee eee cence eee ee eens eeeeaes 106 Edit Standards Scores for an ASSIGNMEN1 cee eee eect eee eee eens eee eee mene 107 View Summary Information on the Scoresheet Student View Window 108 Update Summary Information on the Scoresheet Student Window 108 Work with the Final Score iios eese regie RA ci anaes 109 Contents 7 User Guide Override Default Fi
97. ant to delete assignment name If an assignment has scores the Delete Assignment window states This assignment has scores Are you sure you want to delete assignment name and all associated scores Click Yes The assignment no longer appears on the Assignment window Students Student s name including last name and first name Click the number of arrow next to the student s name to view student details students in filter Grade Scale If a custom grade scale has been assigned to the student a blue circular G appears To view the grade scale name hover the mouse over the grade scale icon Click the icon to open the Student Detail window in the lower portion of the Scoresheet window For more information see Students Window Reporting Student s final grade including letter grade and percentage If Term Final there are no scores the final grade percentage appears as a Grade double hyphen Final Grade Comment If a final grade comment has been entered a blue circular C appears For more information see Final Score Inspector Window Assignments Assignments for this class Assignment Column Heading Assignment column heading includes the assignment name due date and points possible If you roll your mouse pointer over an assignment column heading a pop up window displays the assignment name category due date points possible and weight Click the arrow next to the assignment to vie
98. any other on the Scoresheet How to Copy and Paste Assignment Scores 1 Select a class from the Classes pane Scoresheets To enter scores for a group of students select the group from the Student Groups pane Otherwise all active students display by default Click the Scoresheet tab then click Assignments mode The Scoresheet Assignments window appears Right click on the assignment column header for which you want to copy scores and select Copy Scores from the shortcut menu Right click on the assignment column header for which you want to paste scores and select Paste Scores from the shortcut menu A confirmation message appears Click OK to proceed Note You can only paste valid scores in an assignment column For example you cannot paste letter grades into a column that is assigned a numeric grade scale The copied scores and attributes appear in the column you selected and the fields are shaded until you save the changes Click Save Clear Assignment Scores Use the Clear Scores command to remove all previously entered assignment scores and attributes How to Clear Assignment Scores 1 2 Select a class from the Classes pane To enter scores for a group of students select the group from the Student Groups pane Otherwise all active students display by default Click the Scoresheet tab then click Assignments mode The Scoresheet Assignments window appears Right click on the assignment column header
99. ard Number to include the standard number on the report Select the Citizenship checkbox to include citizenship scores in the report Select Overall Section Grade to include the student s class grade in the report Reporting Term Select the applicable reporting term from the menu Select multiple terms by holding down Shift while clicking on the term e Select the Include reporting terms with no standards grades checkbox to include those terms that have no standards grades in the report Layout Field Description Report Title To change the report title enter a different report title Page Breaks Select the On Sections checkbox to insert a page break between each section within the report This option is available when generating a report for all classes Note Options vary from report to report and appear enabled disabled based on the selected report criteria To view a checkbox s report criteria place your cursor on the checkbox Top Note To add a header row to the report select the include checkbox When included the header row appears at the top of each page of the report Select the bold checkbox if you want the header row to appear in bold formatting Enter up to five lines of header text in the text field Note If you enter header text and run the report the text is available the next time you run the report Appendix Field Description Tables Field Description
100. are copying the final grades If you don t want equal weighting of the lower level terms you are copying into then manually set up that term s term weighting Note If the reporting term to be copied is using term weighting and there is no structure match and there is no equal weighting then you must set the term weighting manually since PowerTeacher cannot copy these terms when this mismatch exists The following is an example of customized term weighting using the Copy Final Grade Setup function Class 1 You attempt to copy Class 1 in to Class 2 This means you are trying to copy a high level term with two first level terms and two lower level terms in to a high level term with three direct first level terms and one lower level term With no structure match and no equal weighting you must set the desired term weighting manually and you cannot use the Copy Final Grade Setup function However once you set the desired term weighting on X1 and it s lower level terms you can then copy that term to all other classes in which the complex weighting applies Final Grades Category weighting for lowest level terms If the lowest level reporting term uses a single assignment in the weighting the assignment is not considered in the weighting when copied to other classes The assignment would need to be manually added back to the category weighting since it is a different assignment in that other class This is also applicable when a sing
101. ark How to Launch PowerTeacher Gradebook Help Do one of the following Note From the gradebook menu bar choose Help Contents Press COMMAND SHI FT Mac Press F1 Windows Click the Help icon You can resize the help window and move the help window to a convenient location on your desktop so you can work with PowerTeacher gradebook The PowerTeacher gradebook help window remains open until you choose to close it PowerTeacher Gradebook Help PowerTeacher Gradebook Help Window The PowerTeacher gradebook help window is divided into two panes the navigation pane on the left and the topic pane on the right Navigation Pane The navigation pane on the left contains the Contents Index and Search tabs as well as navigation buttons you use to access and navigate the help topics Contents Tab The Contents tab shows the organization of the help into folders Each folder contains related topics with conceptual and procedural information e Click Contents to view a complete list of the different folders e Click a folder to show the topics related to that section e Click the folder again to hide the topics related to that section e Click a topic to view the information in the topic pane e Click X to hide the navigation pane Index Tab The Index tab provides a way to search for information interactively The index behaves differently depending on the computer you are using e If using Mac topics are so
102. ass from the Classes pane To enter scores for a group of students select the group from the Student Groups pane Otherwise all active students display by default Click the Scoresheet tab then click Assignments mode The Scoresheet Assignments window appears Click the standards draw icon S on the assignment column header to display all standards associated to the assignment Right click on the standard column header for which you want to fill scores and select Quick Fill from the shortcut menu A pop up menu displays the available grade scale for the standard Select a score from the pop up menu The value you selected appears in all score fields that previously had no value entered on the scoresheet Click Save Clear Assignment Standards Scores Use the Clear Scores command to remove all previously entered assignment scores and attributes Standards Based Grades How to Clear Assignment Standards Scores 1 2 Select a class from the Classes pane To enter scores for a group of students select the group from the Student Groups pane Otherwise all active students display by default Click the Scoresheet tab then click Assignments mode The Scoresheet Assignments window appears Click the standards draw icon S on the assignment column header to display all standards associated to the assignment Right click on the standard column header for which you want to fill scores and select Clear Scores from the shortcu
103. ate student names File Score Type By default the pop up menu displays the type of the score based on the score value column in the import file If the file score type does not match the method by which the assignment is recorded in the import file use the pop up menu to choose the correct score type Points Percentage or Letter Grade Note The score type in the import file must match the File Score Type However the File Score Type does not necessarily have to match the method by which the assignment is recorded in PowerTeacher gradebook PowerTeacher gradebook will automatically translate the score value appropriately Imported Data Once the import file is chosen the imported data appears Note Errors appear highlighted To view a description of the Appendix Field Description Tables Field Description error hover the mouse over the error Preview Once the import file is chosen the score values to be imported appear Summary Once the import file is chosen one of the following messages appear For PowerTeacher Score Template file format the message 0 of 0 scores will be imported appears indicating the number of scores that will be imported compared to the number of rows of data in the import file For all other import file formats the message 0 of 0 rows will be imported appears indicating the number of data rows that will be imported as scores compared to t
104. ays a list of notifications The number of new or unread notifications appears in parentheses View and Print a Class Birthday List You can view a list of student birthdays for one class or all classes from the Tools menu or click the Alert icon on the navigation bar to open the Teacher Notifications dialog How to View and Print a Class Birthday List 1 Select a class from the Classes pane 2 Click the Notifications icon on the navigation bar The Teacher Notifications dialog appears 3 Select Birthdays on the navigation panel then select a class from the classes pop up menu The current month is highlighted Scroll through the list to view birthdays for all other months 4 To view a birthday list for all classes select the All Displayed Classes option from the pop up menu Select the Leave as unread checkbox to leave the list as unread 6 To save the birthday list to click Save The default format is CSV comma separated value 7 To print the birthday list click Print Click Close to close the birthday list dialog View Administrator Login Events Administrators can have assigned privileges to log in to your gradebook in read only mode in order to view the current gradebook You can see which administrator accounts have accessed your gradebook on the Teacher Notifications dialog How to View Administrator Login Events 1 Select a class from the Classes pane Notifications 31 Notifications 2 Click the Not
105. ber of low scores to discard field 7 Click Save Calculate Final Grades by Term Weight The term weight method calculates final grades based on the total points times the value or weight of each term Note You can calculate final grades by term weights for reporting terms within the reporting term hierarchy that have shorter reporting terms within them How to Calculate Final Grades by Term Weight 1 Select a class from the Classes pane 2 Click the Grades Setup tab 3 Select Calculations mode Note To increase or decrease the size of the contents within the window choose View gt Zoom 4 Click the name of the reporting term you want to set up final grade calculation for The Calculations Detail window appears 5 Select the Term Weights option for Calculate Final Grade Using Term weights for the selected reporting term appear Note Click the arrow next to the term name to view all lower level terms if applicable Double click the term s Weight field The field appears as an editable text field Enter the weight Note Up to two decimals may be entered 8 Click Save Final Grades Term Weight Examples The following are examples of how term weights can be applied to specific terms created by the administrator Example 1 Name Weight Percent S1 Q1 2 40 Q2 2 40 El 1 20 Note El is an example of a reporting term created by the administrator for the semester exam to be
106. bles describe the fields that are visible on this window when performing certain functions Note Depending on the SIS and grade scale assigned some fields or tabs may not appear on the Score Inspector Field Description Student Name of the selected student Appendix Field Description Tables Appendix Field Description Tables Field Description Note the arrows next to the student name Click the Next arrow to move to the next student within the Scoresheet Click the Previous arrow to move to the previous student within the Scoresheet Final Grade Item Name of the final grade item Note the arrows next to the final grade item Click the Next arrow to move to the next final grade item within the Scoresheet Click the Previous arrow to move to the previous final grade item within the Scoresheet Reporting Term Selected reporting term Clear Click to discard any changes you made Close Click to save your changes and close the window Grade Tab Field Description Scoring Type The scoring type assigned to this final grade item Grade Select the grade from the pop up menu Note the arrows next to the pop up menu Click the Next arrow to move to the next grade on the pop up menu Click the Previous arrow to move to the previous grade on the pop up menu Grade Scale The assigned grade scale for this final grade item Grade
107. box to leave the current notification as unread Close Click to close the dialog Dropped Appendix Field Description Tables Field Description Students Dropped Select a class to view a list of dropped students for the selected class Select All Displayed Classes to view a list of dropped students for all classes Name Displays student name Section Displays section name Date Added Displays the date that the student was dropped from the section Leave as unread Select the checkbox to leave the current notification as unread Close Click to close the dialog Login Field Description Administrator Access Events Select This Week to view administrator access events for the current week Select This Month to view administrator access events for the current month Select Full Term to view administrator access events for the current term Name Displays the name of the individual who accessed the gradebook via administrator login Date Displays the date that the administrator login occurred Time Displays the time that the administrator login occurred Type Displays the type of administrator login that occurred Currently this is View only Leave as unread Select the checkbox to leave the current notification as unread Close Click to close the dialog
108. cccccccccceecee eee eee eee nennen amener rna nnn nn 136 Contents 8 User Guide Run the Standards Report cceecccceecee eect eee eee eee eee eee nn mene nenne rr 136 Run the Student Multi Section Report c occccconcconcconnnnnnann eee eee eee teat enae eee enee nnns 137 Run the Student Roster Report ssssssssrsesssssessssssrnsrrserrerrerrnnrranrennannannnennennas 138 Quit PowerTeacher Gradebook ccccscscccsccccecncneccncceeenceecenceeeenceeeenseeeenseeeuanenenanenens 140 ADOUE QUITTING enrio aoin rad aana navies echoed dan A ea Pa ee e Le Ea X Pid 140 Quit PowerTeacher Gradebook esssesssssssessee eene nennen nennen nnn nnn 140 Appendix Field Description Tables ocoomccoonoconnncannncanancnnnnrannnrannnrananracnnracanracines 141 Add Web Link Dialog eed dans tela Gain vale telat nen e rer err RE ae useage e E edP 141 Additional Grades Score Inspector Dialog ccceeceee eee e eee teeta eee eme 141 Assighments WINGOW xs iore Ie exu EATE ER A o REUS 143 Assignment Detail Window reippaana iaa E VATENT eee ene ene eee enna ea 145 Assignment Score Inspector Didalog cceceee eee e eect eee e eee mme 148 Attendance Grid Report Detail WindO0W ocoocccccconcccncnnnannna nano ee cnn nar rn 151 Birthdays Dialog cer ERE A 153 Calculations Detail WindOow ssssssssssssss eee eee esten 154 Categories Dialog iden etd xtti li A Rake COE Ka FR RERBA 155 CateGOneS Pane RE 157 Category Total Report
109. ch assignment in this category You can modify this information for individual assignments as needed Extra Points Enter the extra points available for this category Score Type Use the pop up menu to choose the default method by which assignments in this category should be recorded Points Percentage or Letter Grade You can modify this information for individual assignments as needed Include in Final Grade Select the checkbox to include assignments in this category when calculating final grades You can modify this information for individual assignments as needed The categories appear on the Scoresheet in Final Grade mode Publish Assignment In order for parents and student to view assignment information choose one of the following from the pop up menu e Immediately e On Specific Date e Days Before Due On Due Date If you do not want share assignment information with parents and students you can elect not to publish an assignment by choosing Never from the pop up menu Note If an assignment is included in calculating final grades and impacts the final grade it must be published in order for parents and students to view The pop up menu cannot be set to Never For more information see Publish Assignments On Date If you selected On Specific Date enter the date the assignment should appear in the field using the format mm dd yyyy or click the Calendar icon and select the
110. cher Personal Enter a personal note that applies to the selected student This Note information is only viewable on this window Student Multi Section Report Detail Window The following tables describe the fields that are visible on this window when performing certain functions Criteria Field Description Name The name of the report Description A description of the report Output Type Select the option indicating the format in which you want to receive the report PDF Export CSV Sections Select the option indicating the sections for which you want to Appendix Field Description Tables Field Description run the report e Select Selected Class to generate a report for a class Select Active Classes to generate a report for all classes Note If running this report for multiple sections courses are identified by course name and section number instead of course name and expression Student Schedule Select the option indicating the sections for which you want to run the report e Select My Classes to generate a report for all my classes e Select Total student schedule to generate a report for the student s entire schedule Note If running this report for multiple sections courses are identified by course name and section number instead of course name and expression Students Select the option indicating the students for which you want to run the report
111. column heading to view the Standards Detail pane A blue c on the column heading indicates that a comment can be entered for this standard Final Score Displays the calculated final score for each standard as well as the grading metric selected on the Standards tab of the Preference dialog The calculated final grade appears beneath each standards column The calculated final grade appears by default If you manually change the grade a orange shaded area appears in the top left corner of the final grade field and the color of the grade turns from orange to black If you roll your mouse pointer over a final grade field a tool tip displays the entered grade if applicable and the calculated grade Summary Click to display the following summary information for the selected student Click again to close the summary view If you change a score or mark an assignment score as Exempt the corresponding summary value is updated to reflect the change The following values are read only Mean Average An average of all the student s assignment scores for the standard Each assignment is weighted equally Weighted Mean An average of the student s assignment standards score based on the average of the total weighted points Median The middle value across all of the student s assignment scores Mode The most frequently occurring assignment score for the student on that standard e Highest The highest assign
112. ct the include checkbox When included the parent signature line appears at the bottom of each page of the report Note If the report includes a bottom note the signature line appears above it Run Report Click to open the report or save the report The Report Complete window appears Appendix Field Description Tables Scoresheet Student View Window The following tables describe the fields that are visible on this window when performing certain functions Field Description Student Term To view assignments and scores with a due date that falls Filter Panel within a specific reporting term choose a reporting term from the Report Term pop up menu The Scoresheet window refreshes and displays only those assignments and scores with a due date that falls within that selected reporting term week or month The Student Term Filter displays the selected term in a small gray box When you select a student from the Student Groups panel the selected student s name appears in the Student Term Filter panel Use the arrow buttons to navigate to the next or previous student in the active sort list selected from the Classes pane Note If you select a student group or the entire class instead of an individual student the Scoresheet Student window displays the average standards scores for the selected student group Display Buttons The following buttons display on the Student Term Filter Panel Asmts Selec
113. ctions to appear at the bottom of the report e Signature Line Include a signature line at the bottom of the report The top and bottom note text is remembered automatically the next time you run the report 4 Run the report User Guide Run a report that lists students alphabetically across sections not by section Name Description Individua Student Report amp Summary of class activity per student ll Missing Assigamenr Report Listing of assigmenrs that have nor been scored Individual Student Report Active 20 Bennett Nyke Sowen Exhan Individual Student Report Chamberlain Victoria Description Summary of class activity per student Condos Kristopher Danis Kylie V Output Type 9 PDF _ HTML Export CSV Dunbar Hillary 2 Sections Selected Class 9 Active Classes Order By y Section Student 1 Student Golding Ashley Students AllFarolled Selected Groups and or Suaderas Holzer Mariah Kenworthy Justin Student Field 9 Student Name Student Number Mar Andrew Ehlers Beau LaRocco Payton Abbreviate Assignments j Categories Montgomery Rowdy f i Include Final Grades Assignments W Comments Categories Nelson Richard vi v Pechcel Trent ws Date R Manual Richardson Sara e Range 4 Rozzo Rebek orzo Rebeka Start Date Sanford Keegan Stout Megan End Date Select the Individual Student Report or Missing Assignme
114. d final grades for the current section for the current and future reporting terms but does not recalculate manually entered final grades How to Recalculate Standards Final Scores 1 Select the term from the Term Selector pop up menu on the Classes pane For more information see Select Terms Select the class from the Classes pane For more information see Select Classes Select the Scoresheet tab then click Final Grades mode the Scoresheet Final Grades window appears 4 Select the student from the Student Groups pane For more information see Student Groups Pane 5 From the gradebook menu bar choose Tools gt Recalculate Final Scores The Recalculate Final Scores dialog appears 6 Select the Standards Final Grades option 7 Click OK The calculated standard grades are updated and can be viewed on the Scoresheet window in Final Grades mode 8 Repeat this procedure for each section Fill Standards Final Grades Use the Fill Scores command on the assignment or standard column on the Scoresheet Final Grades window to quickly and easily enter the same standards final grade for all students or for only those with unrecorded scores How to Fill Final Standards Grades 1 Select a class from the Classes pane 2 To enter scores for a group of students select the group from the Student Groups pane Otherwise all active students display by default 3 Click the Scoresheet tab then click Final Grades mode The Scoresheet
115. d Description Standard The selected standard appears Enter grade to Select the Students with No Grade option to only fill fill empty grade fields e Select the Replace All option to replace all grades Scoring Type Displays the type of score used for the selected assignment or assignment standard Grade Scale Displays the applicable grade scale for the selected assignment or assignment standard Grade Enter the grade if numeric grade scale or select the score from the pop up menu Use the arrow keys to navigate through the list of available grades Cancel Click to discard any changes you made and close the window OK Click to save your changes Fill Assignment Scores Dialog The following tables describe the fields that are visible on this dialog when performing certain functions Field Description Choose which Select the Items with No Score option to only fill empty score cells to fill scores Select the Replace All option to replace all scores Choose one or Select a checkbox on the left to activate the score value field more values to fill Use these checkboxes in conjunction with the score value checkboxes to replace existing values For example to remove comments from all students choose the Replace All score cell option then select the Comments checkbox Then leave the Comment filed blank This replaces all comments for all score cells with blank effectively clearing th
116. d in ascending order an upward pointing arrow appears in the column heading When sorted in descending order a downward pointing arrow appears in the column heading Preferred Name Displays the students preferred name For example Jimmy instead of James Student Number The student s identification number appears Note Click the column heading to sort the Students window by students numbers When sorted in ascending order an upward pointing arrow appears in the column heading When sorted in descending order a downward pointing arrow appears in the column heading Birthday The student s date of birth appears Note Click the column heading to sort the Students window by students birthdays When sorted in ascending order an upward pointing arrow appears in the column heading When sorted in descending order a downward pointing arrow appears in the column heading Gender The student s gender appears Note Click the column heading to sort the Students window by students gender When sorted in ascending order an upward pointing arrow appears in the column heading When sorted in descending order a downward pointing arrow appears in the column heading Grade Level The student s grade level appears Note Click the column heading to sort the Students window by students grade levels When sorted in ascending order an upward pointing arrow appears in the column heading When Appendix Field De
117. d select the Manual Override checkbox Double click a student s final grade Press and hold CTRL SHI FT 1 Right click a final grade and select Show Score Inspector Zoom In Do one of the following Click a final grade field or assignment header and press and hold CTRL SHIFT Select Increase on the View menu Zoom Out Do one of the following Click a final grade field or assignment header and press and hold CTRL SHIFT Select Decrease on the View menu Score Inspector Keyboard Shortcuts Task Shortcut Windows Shortcut Mac Navigate to the next assignment Press and hold CTRL OPTION RIGHT ARROW Press and hold CTRL ALT RIGHT ARROW User Guide Task Shortcut Windows Shortcut Mac Navigate to the next student Press and hold CTRL ALT DOWN ARROW Press and hold CTRL OPTION DOWN ARROW Navigate to the previous assignment Press and hold CTRL ALT LEFT ARROW Press and hold CTRL OPTION LEFT ARROW Navigate to the previous student Press and hold CTRL ALT UP ARROW Press and hold CTRL OPTION UP ARROW Open Score Inspector Do one of the following Right click in a score field and select Score Inspector Press and hold CTRL SHIFT I Select Score Inspector from the Tools menu Main Menu Keyboard Shortcuts Task Shortcut Windows Shortcut Mac Copy Press and hold CTRL C
118. dent Groups e Navigation Bar The PowerTeacher Gradebook window has four panes Classes Student Groups the selected tab from the navigation bar and its details Each pane is adjustable both horizontally and vertically To adjust the width of a pane click and hold the vertical three line icon and drag right or left To adjust the height of a pane click and hold the horizontal three line icon and drag up and down Menu Bar The menu bar appears at the top of your display and provides access to the following menus EA PR A PowerTeacher Use the pop up menu to select one of the following Gradebook Mac commands only Preferences Get Started Hide PowerTeacher Gradebook Quit PowerTeacher Gradebook Use the pop up menu to select one of the following commands Save Revert Refresh Class I nfo Lock Gradebook Use the pop up menu to select one of the following commands Cut Copy Paste Use the pop up menu to select one of the following commands Scoresheet Assignments Student I nfo Grade Setup Class Info Reports Zoom Tools Use the pop up menu to select one of the following commands Check Spelling Categories Score Inspector Fill Scores Fill Comments Import Scores Recalculate Final Scores Copy Assignments Export Scores Template Email Students and Parents Get Started Birthdays Copy Final Grade Setup Resync Scores to PowerSchool Note Use this
119. displays three modes Class Info School Content and My Content Basic class information displays in Class Info mode Specific information such as a document or web site link that is geared to a course section or teacher displays in the School Content or My Content modes Content links can be distributed to the School Content or My Content modes from PowerTeacher Administrator View Class Information Use the Class Content page to view basic class information in Class Info mode How to View Class nformation 1 Select a class from the Classes pane 2 Click the Class Content tab The Class Content window appears 3 Click Class Info mode Basic information about the class appears Add Class Descriptions When entering a class description you can use plain text HTML or a combination of both After you enter a class description this information may be shared with administrators parents and students How to Add a Class Description 1 Select a class from the Classes pane 2 Click the Class Content tab The Class Content window appears 3 Select Class Info mode 4 Enter the required information For more information see Class Info Window in the Appendix 5 Optionally click Add Web Link to add a Web link to the class description The Add Web Link dialog appears Enter the required information Click OK to close the Add Web Link dialog Click Save Note The Save and Revert buttons appear shaded until information is e
120. dth of the report column Include Select the checkboxes indicating which final grades you want to include in the report as well as if you want to include comments Course Grade Additional Grades Points Grades Percent Comment Reporting Term Choose ALL or the specific term for which you want to run this report from the pop up menu Layout Field Description Report Title To change the report title enter a different report title Page Breaks Select the On Sections checkbox to insert a page break between each section within the report This option is Appendix Field Description Tables Field Description available when generating a report for all classes Select the On Students checkbox to insert a page break between each student within the report This option is available when generating a report where the report is able to report one page per student Select the On Reporting Terms checkbox to insert a page break between each reporting term within the report This option is available when generating a report where the report is able to display data separately for each reporting term Note Options vary from report to report and appear enabled disabled based on the selected report criteria To view a checkbox s report criteria place your cursor on the checkbox Top Note To add a header row to the report select the include checkbox When included the header row a
121. e column heading to sort in descending order Click again to sort in ascending order Weight If Total points is selected this field appears shaded If Term weights is selected the weight of the reporting term appears If Category weights is selected the weight of the category appears The system multiplies both the assignment s points possible and the students scores by this weight when calculating final grades By default each of these values are set to zero Double click the weight you want to edit and enter the new Appendix Field Description Tables Field Description value in the editable text field Up to two decimals may be entered The percent value is automatically calculated based on the ratio you enter in the Weight field Note Click the column heading to sort in descending order Click again to sort in ascending order Percent If Total points is selected this field appears shaded If Term weights or Category weights is selected the percentage weight based for the final grade calculation appear Note Click the column heading to sort in descending order Click again to sort in ascending order Drop Low If Total points is selected this field appears shaded If Term weights is selected this field appears as read only If Category weights is selected the number of low scores to drop appears By default this value is set to zero Double click the drop low value you want to edit a
122. e on the Scoresheet window using filtering Filtering allows you to indicate which assignments and scores appear based on reporting term student group category or combination of How to Filter a Scoresheet 1 Select a class from the Classes pane 2 Click the Scoresheet tab and select the applicable mode Note To increase or decrease the size of the contents within the window choose View gt Zoom 3 Do one of the following e Choose a reporting term week or month from the Reporting Term pop up menu The Scoresheet window refreshes and displays only those assignments and scores with a due date that falls within that selected reporting term week or month Note The selected reporting term becomes the new default setting e To filter by student groups see Filter by Student Groups e To filter by category see Filter by Categories View Scoresheet Statistics The Summary section of the Scoresheet provides statistical information for assignments and final grades The mean is the mathematical average of the scores you entered The median represents the middle of all values one half of the scores will be above this number and one half will be below it The mode indicates the most common value All of these values are indicators of how well students do on assignments If any one of them is unexpectedly low it may be that students need additional practice on the skills and concepts being assessed or the assessment needs to be re
123. e score for all students or for only those with unrecorded scores For example if all but two students in a class receive the same assignment score use the Fill Scores function to enter that score for the class with the exception of the scores already entered for the two students You can fill scores from the gradebook menu bar Alternately you can right mouse click if you are using a two button mouse How to Fill Assignment Scores 1 2 Select a class from the Classes pane To enter scores for a group of students select the group from the Student Groups pane Otherwise all active students display by default Click the Scoresheet tab then click Assignments mode The Scoresheet Assignments window appears Select the assignment column header for which you want to fill scores From the gradebook menu bar choose Tools gt Fill Scores The Fill Assignment Scores dialog appears Note For additional entry options see Quick Entry Tips Indicate whether you want to only fill empty scores or replace all scores by selecting one of the following options e Items with No Score e Replace All Select assignment attributes or enter a score value 8 Scoresheets Click OK Quick Fill Scores The Quick Fill command provides an alternate method for entering the same score for all students Like the Fill Scores command you can enter the same score for all students or for only those with unrecorded scores However Quick Fill a
124. e selected calculation method for all standards final grades Choose Selected Standards from the pop up menu then the Select Standards button becomes active Select Standards Click to select a specific higher level standards to calculate directly from the lower level standards grades Click Save when finished Note this button is only active when Selected Standards is chosen from the Calculate these higher level standards pop up menu Still allow higher level standards to have scores on Select the checkbox to allow higher level standards to have scores on assignments These scores are only for information purposes and are not used to calculate the final grades Appendix Field Description Tables Field Description assignments Allow assignment scores to auto calculate the assignment standards scores Select the checkbox to push assignment scores to the standards assignment scores When enabled a checkbox appears on the Assignments Detail window Default for new Assignments Choose an option for the default setting for new assignments When selected the Use Assignment Score to Calculate Standards Score checkbox appears on either the Standards tab of the Assignments Detail window or the Categories Dialog e Choose Start checked for auto calculation to have the auto calculation checkbox selected by default when creating new assignments Choose Start unchecked for auto calcu
125. e standards are assigned to the course by the district Having these standards in PowerTeacher helps the teacher align classroom assignments to standards From the various standards scores on assignments PowerTeacher gradebook automatically calculates final standards grades PowerTeacher gradebook in turn passes the final standards grade on each standard on each reporting term to the SIS The SIS can then report on the standards grades student by student or by group If the same standard is assessed for a student by more than one teacher the SIS can also report on the average grade or highest grade that the student received on the standard Standards Grades Entered by Teachers In PowerTeacher gradebook teachers select the appropriate standards to be assessed on each assignment When they enter student scores for the standards on that an assignment PowerTeacher gradebook automatically calculates a standards final grade The calculation method can be configured and there are a variety of grading options available derived from best practices in standards based grading At any point the teacher can manually override the calculated standards final grade when appropriate PowerTeacher sends the standards final grades back to the SIS and places them in the standards grades table There is NO need for a district using PowerTeacher gradebook to store standards grades PowerTeacher gradebook places the standards final grades in the proper location for use
126. e teacher will want to change the standard final score on the report card from 4 to 2 Two is the median mode approximate average and the most recent score With this data 2 appears to be a more accurate representation of the student s actual proficiency level on this standard than 4 Override Default Final Score Calculation for a Specific Standard The Final Score row displays the final grade calculation for each standard This calculation is based on the default method selected on the Preferences dialog The score appears orange when the calculated value is displayed If the calculated value is changed the value appears black In addition when the final score is changed You can override this default value for each standard on the Scoresheet Student View window When the final score is overridden you can revert back to the calculated final score if necessary How to Override the Default Final Standards Grade 1 Select the term from the Term Selector pop up menu on the Classes pane For more information see Select Terms Select the class from the Classes pane For more information see Select Classes Select the Scoresheet tab then click Student View mode the Scoresheet Student View window appears Select the student from the Student Groups pane For more information see Student Groups Pane Choose a reporting term from the Reporting Term pop up menu The Scoresheet Student window refreshes and displays only those assig
127. e to where the report was saved and open it The report results display based on the parameters you selected Run the Standards Report PowerTeacher gradebook provides templates for the following standards grades reports e Class Spreadsheet e By Student Assignment Scores e By Student Final Grades Class Spreadsheet Report Run the Class Spreadsheet report to generate a spreadsheet style summary of student standards final grades You can use this report to view final grades for all reporting terms and assignments that are within a specific date range for all students Reports By Student Assignment Scores Report Run the Standards By Student Assignment Scores report to generate a spreadsheet style summary of standards assignment scores and final grades by student This report provides the same information found on the Scoresheet Student View mode By Student Final Grades Report Run the By Student Final Grades report to generate a spreadsheet style summary of all of the standards across all reporting terms How to Run the Standards Report 1 Select a class from the Classes pane 2 Click the Reports tab The Reports window appears 3 Click Standards Report The Standards Report window appears 4 Select the applicable Report Layout option 5 To use the default report settings skip to Step 6 Otherwise edit the information as needed M Click Run Report The Report Complete window appears 7 To open the re
128. eacher gradebook to function in this environment Launch PowerTeacher Gradebook PowerTeacher gradebook is accessible via the Gradebook button Get Started 14 Get Started Note If you experience a loss of connection please check your network connection or contact your system administrator How to Launch PowerTeacher Gradebook 1 Click Gradebook The PowerTeacher Gradebook Launch page appears 2 Click Launch Gradebook A digital signature verification dialog appears 3 Click Trust PowerTeacher gradebook opens Note You can have only one active session of PowerTeacher gradebook launched at a time If you attempt to launch a second session of PowerTeacher gradebook the Terminate Other Sessions window appears displaying the message Other active sessions exist for this user account Would you like to terminate the other sessions or quit this session Either click Terminate Other Sessions or Quit On Mac systems note the PowerTeacher gradebook icon that appears in the dock and the launchGradeBook jnlp file that appears on your desktop Both will be discarded automatically when you quit PowerTeacher gradebook View Main PowerTeacher Gradebook Window When you launch PowerTeacher gradebook the main PowerTeacher Gradebook window appears This window serves as the central point from which you begin your gradebook session The PowerTeacher Gradebook window consists of the following main areas e Menu Bar e ID Bar e Classes e Stu
129. eceas 36 Sort Links E A ia lia 36 Edilicia A A a A AA As 37 Delete LINKS viii ia e A RA SAA E aes 37 Add Content Groups iii a bes 37 Edit Content Groups i iaa 38 Delete Content Groups centre en e x Dex E n xn he RENE Y RR CREAR RR Era ws 38 EIDIIICHM 39 About Students o id a re pee TOF ex e Did da ARA TES XL OT Aaa 006 39 View Students escis etes eod rai E oa A could eb t ed t baie leida 39 Filter Students ren eed bei cedex A REPRE 39 Sort Students ras erana ERR AERA A AN RRERR SERA RR MURAT alada RENE ET RUE 40 View Student Details eee rex gehn Ped waa RA E YR Exe fais 41 Create and Modify Extra Class Columns ccccceceeeeee eect ee eee eee nennen nen nnn 42 Edit Extra Class Columns Information ssssssssssesss eene 42 Miew Alerts 2o tere tdi y REITAE 43 Email Students and Parents a ener RR Re RR DE ERA REREARER RIA ra ara ia 43 Student Groups c coccococnococnnrncnnrnnnnrnn nara nn cnn cnn rn n cnn rana nrnnnnrnnnnrnnnnrnnnnrnnanennanennaness 45 About Student Groups A A A 45 Contents 4 User Guide Highlight by Student Groups ocoocccccocconcnnnncanecnncnnnnnnnrnnrrnnrnnrnrnrrnrrrrnrrrrrrnrrnrnnns 45 Filter by Student GFOUPS iii rrr et x Exe RR e n x o e x e EE RN 46 Create Sets POP OO ob etiv E a E N a EEA AANE dee NEA AATE 47 lao diei ATTE 47 Delete Sets icis ees eur hl tev tul i Pa da EORR ERA eR e bera Pal PO E Pe EX PAPA NOTA ERU
130. ector You can enter assignment scores using the Score Inspector or the Scoresheet window Note For information on entering extra credit see Extra Points How to Enter a Score 1 Select a class from the Classes pane 2 To enter scores for a group of students select the group from the Student Groups pane Otherwise all active students display by default 3 Click the Scoresheet tab then click Assignments mode The Scoresheet Assignments window appears 4 Click the assignment score field of the student for which you want to enter a score Do one of the following e From the gradebook menu bar choose Tools gt Score Inspector e If using a one button mouse press COMMAND click and select Show Score Inspector e If using a two button mouse right click and select Show Score Inspector The Score Inspector window displays the assignment details 6 Enter the score in the Score field Note For additional entry options see Quick Entry Tips 7 Use the Previous and Next arrows to repeat for each student if applicable Note Click Clear to discard changes made to the selected student s assignment or click Close to close the Score Inspector window 8 Click Save on the Scoresheet window The score appears on the Scoresheet window Edit Scores Using Score I nspector You can edit a score using the Score Inspector or the Scoresheet window Score Inspector How to Edit a Score 1 Select a class from the Classes pane 2 To
131. ed using this format have a file extension of pdf such as reportname paf HTML A file that can be read by a browser such as Safari or Internet Explorer Note Reports generated using this format have a file extension of html such as reportname html Export CSV A text file consisting of the data separated by commas This file can be opened with Excel or another spreadsheet application Note Reports generated using this format have a file extension of csv such as reportname csv Format options vary depending on the report Generate reports can be made available in electronic or hard copy format When opening a report PowerTeacher gradebook looks to the default browser to determine how to handle the report If a report does not open automatically either the application needed to open the report does not exist or the default browser does not know how to handle the report If this happens run the report again and save it to your desktop For Mac right click on the file and choose Get Info The report info window appears Expand the Open with section by clicking the down arrow Choose the default application you want to use to open all reports using a given file extension from the pop up menu and click Change All A prompt appears verifying your selection click Continue For Windows right click on the file and choose Open With gt Choose Program The Open With window appears Select the default application you want to use
132. edian mode summary scores Final Grades Summary Final Grade mode displays all students final standards and course grades along with the category totals for the selected reporting term Changes made in Assignments mode and Student View mode display immediately in Final Grades mode This is a great mode to review student s final grades before report card time It is also a convenient way to quickly fill in standards final grades for the whole class at once It can be used even if teachers are not using standards with assignments Actions View additional final grade items and details Enter edit final grades for course standards and other measures Revert to calculated grade Scoresheets 67 Scoresheets Enter final grade comments View mean median mode summary scores Student View Summary The Student View mode lists all assignments on the left and the standards across the top Teachers can select any student to get a concise look at all of a student s assignment and standard scores course grades and standards final grades across all reporting terms They can also select multiple students and or groups to view aggregated results across students Any score changes made in other modes are seen immediately in the Student View mode This mode was designed for analyzing a student s performance reviewing the calculated standards grades and making final grades determinations This mode is also great for par
133. em while leaving all other attributes alone Collected Select the checkbox on the left to activate the selection Click the checkbox on the right to set is as the value to be entered in the score fields to indicate assignments have been Appendix Field Description Tables Field Description collected Late Select the checkbox on the left to activate the selection Click the checkbox on the right to set is as the value to be entered in the score fields to indicate assignments are late Exempt Score Select the checkbox on the left to activate the selection Click the checkbox on the right to set is as the value to be entered in the score fields to indicate assignments are exempt Missing Select the checkbox on the left to activate the selection Click the checkbox on the right to set is as the value to be entered in the score fields to indicate assignments are missing Score Select the checkbox on the left to activate the selection Enter the score to fill Comment Select the checkbox to activate the Comment field and the Comment tab Manually enter score comments Click the Comment tab to access the predefined comments Cancel Click to discard any changes you made and close the window OK Click to save your changes Final Grade Detail Window The following tables describe the fields that are visible on this window when performing certain functions Note Depending on the SI
134. ema Note This option is only available when selecting Tools gt Email Students and Parents Classes All classes for the selected term display Note This option is only available when selecting Tools gt Appendix Field Description Tables Field Description Email Students and Parents Next Click to move to the next screen Note This option is only available when selecting Tools gt Email Students and Parents To recipient list Displays students and parents to whom the email will be sent based on your selections Select the checkbox next to the student and or parent guardian to whom you want to send the email Or select the checkbox at the top of the list to select all available recipients on the list Note A 1 next to the recipients name indicates that an email address is available for that recipient If no email address is available No Email appears next to the recipient name and the checkbox next to the name is unavailable Show only Select the checkbox to filter the recipient list to only those you selected have selected recipients Subject Enter the email subject Send me a copy Select the checkbox to send a copy of this message to your inbox on your email client Message Enter the email text in the field Select link to add a web link to the email For more information see Add Web Link Previous Click to return to the previous screen and cha
135. enm eme meme menn 122 View Student Final Grade DetailS cece eee eee eee eee eee mmm 123 Mark Assignments Collected Using Score Inspector eseeeem enn 123 Mark Assignments Exempt Using Score Inspector sssseseseeeeene 124 Mark Assignments Late Using Score Inspector sssseseeeeenene 124 Mark Assignments Missing Using Score Inspector ssseesseeenene 125 Enter Scores Using Score Inspector esses emen menn nnn 126 Edit Scores Using Score Inspector simsii iaaiiai a EEEE N EET 126 Delete Scores Using Score Inspector ooccoccoccnconconccnncnnnnnnnnnnnnnnnnnnrannrnnnnnnnnannnnes 127 Add Assignment Score Comments c oococcnconconccnncnnonnnnnnnnnnnnnnnranrrnnrrnnnnnnranrenernnes 128 Edit Assignment Score Comments csssssssssssssesseseememen sense ens 128 Delete Assignment Score Comments sssssssssssesesememe memes 129 Reports inmi 131 About RepOLFts d deo c eet tede ue etie tex wee Enc ar 131 Run the Attendance Grid Report iocccccoccconononcconnconann nn n nemen nennen nnn nnn 132 Run the Category Total Report sssssssersesssssassosnsrnsrronrnerrennennnanrannannannnennennas 132 Run the Final Grade and Comment Verification Report seen 133 Run the Individual Student Report esses nnne nnne nnns 134 Run the Missing Assignment Report csssssessssssssssessem mensem mene 135 Run the Scoresheet REPort cc
136. ent How to Sort Links q qe Select a class from the Classes pane Click the Class Content tab Select School Content or My Content mode Click on any column heading to sort the link by that heading Edit Links Edit links to the Class Content page in My Content mode How to Edit a Link 9g oum ge m m9 oq Select a class from the Classes pane Click the Class Content tab Select My Content mode Select a link The Link Details window appears Enter the required information Click Save The edited link appears on the page Delete Links Delete links to the Class Content page in My Content mode How to Delete a Link E E d cu d Select a class from the Classes pane Click the Class Content tab Select My Content mode Select a link The Link Details window appears Click the Minus button The link is removed from the page Add Content Groups Use Content Groups to organize links on the Class Content page in My Content mode How to Add a Content Group 1 Select a class from the Classes pane 2 Click the Class Content tab Br M x oH Class Content Select My Content mode Click Content Groups The Content Groups dialog appears Enter the required information Click the Plus button The new content group appears on the left side of the dialog Click Close The new group appears in the Group pop up menu on the Link Detail page Edit Content Groups Once you have created a content
137. ent Groups pane Otherwise all active students display by default 3 Click the Scoresheet tab then click Assignments mode The Scoresheet Assignments window appears 4 Click the assignment score field of the student for which you want to view assignment score details 5 Do one of the following e From the gradebook menu bar choose Tools gt Score Inspector e If using a one button mouse press COMMAND click and select Score Inspector e If using a two button mouse right click and select Score Inspector The Score Inspector window displays the assignment details Score Inspector 122 Score Inspector View Student Final Grade Details You can view final grade details from the Score Inspector window How to View Final Grade Details 1 2 Select a class from the Classes pane Click the Scoresheet tab then click Final Grades mode The Scoresheet Final Grades window appears Click the final grade field of the student for which you want to view final grade details Do one of the following e From the gradebook menu bar choose Tools gt Score Inspector e If using a one button mouse press COMMAND click and select Score Inspector e If using a two button mouse right click and select Score Inspector The Final Grade Score I nspector dialog displays the final grade details Mark Assignments Collected Using Score I nspector To indicate that an assignment for a student has been collected mark the assignmen
138. ent code Click the column heading to sort in descending order Click the column heading again to sort in ascending order Comment The pre defined comment text stored in the Comment Bank Note Depending on the SIS the Comment Bank may not Appendix Field Description Tables Field Description display Click the column heading to sort in ascending order Click the column heading again to sort in descending order Select one or more predefined comments Press and hold COMMAND Mac or CONTROL Windows to select multiple comments Category The category to which the comment is assigned The comment bank groups the comments by category Click the column heading to sort in ascending order Click the column heading again to sort in descending order Separate Use the pop up menu to indicate the method by which you Comments Using want to separate comments Choose Spaces to separate comments using double spaces e Choose Line Breaks to separate comments using a new line This is the initial default setting Note After you indicate a preference it becomes the default setting Insert Selected Click to insert the selected predefined comments into the Comments field Show Comments Use the pop up menu to view a set of pre defined comments in the Comment Bank Select District Comment Bank to display comments defined at the District level Select My Comment Bank to display comme
139. ent scores to auto calculate the assignment standards scores checkbox 4 From the Default for new Assignments pop up menu select the default behavior for new assignments or you can opt to set the default by assignment category 5 Click OK 6 Select a class from the Classes pane 7 Click the Assignments tab The Assignment window appears Note To create a new assignment see Add Assignments 8 Double click on the applicable assignment The Assignment Detail window appears 9 Click the Standards tab The available standards appear For more information on the available standards see View Standards Details 10 Select the Use Assignment Score to Calculate Standards Scores checkbox 11 Click Save An arrow icon appears on the assignment standard to indicate that Push Assignment Scores is enabled on that assignment Note Alternately you can right click on the standard assignment to enable or disable the Push Assignment Scores feature 12 Enter the assignment score for the assignment you are working with Note that the score pushes to the associated assignment standards Standards Based Grades Analyze Standards Scores and Determine Final Grade About Analyzing Standards Scores and Determining Final Grade Use the Scoresheet Student View window to review and analyze the standards scores for all assignments for the selected term Use summary information and previous report term grades to further analyze the final grades for a
140. ent should be recorded Points Percentage or Letter Grade Points Possible If a category is selected the points possible defaults to the category points possible Enter the number of points possible for the assignment Appendix Field Description Tables Field Description Extra Points Enter the number of extra credit points possible for the assignment Max The sum of Points Possible and Extra Points appears Weight Enter the weight of the assignment The system multiplies both the assignment s points possible and the students scores by this weight when calculating final grades Date Due Enter the date the assignment is due by doing one of the following Leave the default date Enter a different date using the format mm dd yyyy Click the Calendar icon and select the date Clear the field Note This field auto populates with a date based on the date of entry If the date of entry is before the section start date the field populates with the section start date If the date of entry is after the section end date the field populates with the section end date If the date of entry falls between the section s start and end dates the field populates with today s date Include in Final If a category is selected the checkbox defaults based on the Grade category Select the checkbox to include this assignment in final grade calculation Description Detailed information about the assign
141. ent teacher or student teacher conferences Actions View edit scores for all assignments for a single student for the selected term View all previous reporting term scores View all comments for a single student for the selected term Override the final score for a student View average scores for all students in a selected group View mean median mode summary scores as well as standards calculations for a single student or averages for all selected students View Scoresheets To view assignments and scores for a particular class select the class and click the Scoresheet tab The select Assignments Final Grades or Student View mode Note Past assignments are separated from future assignments by a divider and appear slightly shaded How to View a Scoresheet 1 Select a class from the Classes pane 2 Click the Scoresheet tab then select the applicable mode The Scoresheet window for the selected mode appears Scoresheets Note To increase or decrease the size of the contents within the window choose View gt Zoom 3 On the Grading tab of the Preferences dialog set how you want to view grades in Assignment and Finale Grade modes For more information see the Preferences dialog field description table in the Appendix Filter Scoresheets By default the Scoresheet window displays assignments and scores for all categories for students enrolled in the entire length of the class You can customize the appearanc
142. ent that administrators want to bring to the teacher s attention How to View an Alert Select a class from the Classes pane Click the Student Info tab The Student Info window appears Note To increase or decrease the size of the contents within the window choose View gt Zoom Note This same procedure is used to view alerts on the Scoresheet window in all modes Click the student s name or click the arrow next to the student s name The Student Detail window appears Click the Discipline Guardian Medical or Other icon to view the alert text The Alert window appears Click OK to close the Alert window Email Students and Parents You can send an email message to any student or parent who has a valid email address entered in the SIS How to Email Students and Parents Do u e w Select a class from the Classes pane On the Tools menu select Email Students and Parents The Email Students and Parents dialog appears Select a term from the pop up menu Classes for the selected term appear Select the checkbox next to the class or classes to receive the email Click Next Select the checkbox next to the student to receive the email in the Students column Select the checkbox next to the parent or guardian to receive the email in the Parents Guardians column Students 7 Select Show only selected recipients to filter the To list to only those recipients you selected 8 Enter a subject in the Subject field
143. enter scores for a group of students select the group from the Student Groups pane Otherwise all active students display by default 3 Click the Scoresheet tab then click Assignments mode The Scoresheet Assignments window appears 4 Click the assignment score field of the student for which you want to edit a score or grade 5 Do one of the following e From the gradebook menu bar choose Tools gt Score Inspector e If using a one button mouse press COMMAND click and select Score Inspector e If using a two button mouse right click and select Score Inspector The assignment Score Inspector window displays the assignment details 6 Enter the new score in the Score field Note For additional entry options see Quick Entry Tips 7 Use the Previous and Next arrows to repeat for each student if applicable Note Click Clear to discard changes made to the selected student s assignment or click Close to close the Score Inspector window 8 Click Save on the Scoresheet window The new score appears on the Scoresheet window Delete Scores Using Score I nspector You can delete a score using the Score Inspector or the Scoresheet window How to Delete a Score Select a class from the Classes pane Click the Scoresheet tab The Scoresheet window appears Click the assignment score field of the student for which you want to delete a score pom PA Do one of the following e From the gradebook menu bar choose Tools gt Sc
144. ently selected standard Note the arrows next to the standard name Click the Next arrow to move to the next standard within the Scoresheet Click the Previous arrow to move to the previous standard within the Scoresheet Score Displays how the standard is recorded Grade or Numeric Collected Select the checkbox to mark the assignment as collected Appendix Field Description Tables Field Description Late Select the checkbox to mark the assignment late Exempt Score Select the checkbox to mark the assignment exempt Missing Select the checkbox to mark the assignment missing Score If Scoring Type is Grade select the grade from the pop up menu or use the arrows to navigate through the available list The Grade Cut Off and Value of the assigned grade scale display on the dialog If Scoring Type is Numeric enter the grade in the field Clear Click to discard any changes you made Close Click to save your changes and close the window Student Groups Pane The following tables describe the fields that are visible on this window when performing certain functions Field Description Plus Click to create a new a student group The new group appears on the left side of the window Minus Select a student group and click to delete Filter Selector Select a filter to customize the student groups appearance on the Scoresheet and Students wind
145. epeat for each additional category To remove a category 1 2 3 Select the category you want to delete The category appears highlighted Click Remove Click Save To add an assignment Note The option to add an assignment is only available for the lower level terms within a term 1 2 3 4 o um Click Add Assignment The Select Assignment window appears Select the checkbox of the assignment you want to add Click OK The assignment appears on the Grades Setup window Double click the assignment s Weight field The field appears as an editable text field Enter the weight Click Save Repeat for each additional assignment Final Grades To remove an assignment 1 Select the assignment you want to delete The assignment appears highlighted 2 Click Remove 3 Click Save Copy Final Grade Setup You can use the Copy Final Grade Setup function to copy the grade setup from a specific reporting term or from a class You can select a single reporting term and copy it to every other reporting term in the same class or any selection of reporting terms in the same class For example if you use category weighting you can set it up once and copy it to all other terms in the same class You can also select a class and copy to every other class or any selection of classes For example if you have 20 art sections you can set up one section then copy to every other section in just one step In case
146. erTeacher Gradebook 1 From the gradebook menu bar choose File gt Save 2 From the gradebook menu bar choose PowerTeacher Gradebook gt Quit PowerTeacher Gradebook Note If you have unsaved changes a window indicates the changes that you made To save the changes click Yes Otherwise click No Quit PowerTeacher Gradebook 140 Appendix Field Description Tables Add Web Link Dialog The following tables describe the fields that are visible on this dialog when performing certain functions Field Description School Content Select to view a list of links distributed through PowerTeacher Administrator My Content Select to view a list of link created on the Class Content window in My Content mode Order The user defined sort order of the link Name The user defined name of the link Group Categorization of the link in a specified group Type The type of link such as Web site application PDF etc Address The actual URL for the link Description The user defined description of the link URL Enter the Web address for this link Link Text Enter the text to display for the link Open this link in a new browser Select the checkbox to launch a new browser window when the link is clicked window Cancel Click to discard any changes you made and close the window OK Click to save your changes Additional Grades Score Inspector Dialog The following ta
147. erforming certain functions Note Options appear enabled disabled based on the selected reporting term and the method by which you calculate final grades Field Description Calculate Final Indicate the method by which you want to calculate final Grade Using grades for the selected reporting term Select the Total points option to calculate final grades based on how many points a student has accumulated over the term divided by total points possible Select the Term weights option to calculate final grades based on the total points times the value or weight of each term Select the Category weights option to calculate final grades based on total points times the value or weight of each category or assignment Select the Copy button to copy the final grade setup to another reporting term or class Number of low If Total points is selected enter the number of low scores scores to discard you want to drop from the final grade calculation in the field If Term weights is selected this field appears shaded If Category weights is selected this field appears shaded Name If Total points is selected this field appears shaded If Term weights is selected the name of the reporting term appears If Category weights is selected the name of the category appears If lower level terms are available an arrow appears next to the term name Click the arrow to view all lower level terms Note Click th
148. esheet in Final Grade mode These items may include Citizenship Variable Credit or other types of items that should be included on a report card How to Enter Additional Final Grade Scores 1 Select a class from the Classes pane 2 Click the Scoresheet tab then click Final Grades mode The Scoresheet Final Grades window appears 3 Do one of the following e Right click on the score filed and point to Grades Click on the appropriate grade on the sub menu e Right click on the score field and select Show Score Inspector The additional final grade Score Inspector opens e From the gradebook menu bar choose Tools gt Score Inspector The additional final grade Score Inspector opens 4 When finished click Save Edit Additional Grades You can edit additional grades using the additional Score Inspector dialog How to Edit an Additional Grade 1 Select a class from the Classes pane 2 Click the Scoresheet tab then click Final Grades mode The Scoresheet Final Grades window appears 3 Click the additional grade field of the student for which you want to edit a grade 4 Do one of the following e From the gradebook menu bar choose Tools gt Score Inspector e If using a one button mouse press COMMAND click and select Score I nspector e Ifusing a two button mouse right click and select Score Inspector The additional grades Score Inspector dialog displays the grade details 5 Enter the new score in the Score fie
149. et or a group within the set you selected appears in the Associated Group Set pop up menu Use the pop up menu to choose a different set in which to add the group if needed Enter the name of the group up to 50 characters in the Group Name field Click OK The new group appears in the Students Group pane Student Groups Move the students from the one group to the other group 1 Click the expanding arrow next to the set that contains the group you want to move students from The set appears highlighted 2 Click the expanding arrow next to the group that contains the students you want to move The group appears highlighted 3 Select the student you want to move The student appears highlighted in blue Note Press and hold COMMAND Mac or CONTROL Windows to select multiple students 4 Drag and drop the student to the new group Note If one or more students already belong to a group the Move Students to Group window appears Click Move Eligible to add the remaining students click Move All to add all the students or click Cancel Delete the original group 1 Select the group you want to delete Your selection appears highlighted in blue Note Press and hold COMMAND Mac or CONTROL Windows to select multiple groups 2 Do one of the following e Click the Minus button e If using a one button mouse press CONTROL click and select Delete e If using a two button mouse right click and select Delete The Del
150. ete Selected Student Group Information window appears Note If a group has one or more students associated to it the message This group is not empty Delete anyway appears If deleting more than one group the message About to delete multiple sets groups and or students Continue appears 3 Click Yes to delete the group The set appears without the deleted group Delete Groups Once you have created a group later you may find it necessary to delete it If so you can delete the group from the Student Groups pane How to Delete a Group 1 Select a class from the Classes pane 2 Inthe Student Groups pane select the group you want to delete Your selection appears highlighted in blue Note Press and hold COMMAND Mac or CONTROL Windows to select multiple groups 3 Do one of the following e Click the Minus button Student Groups e If using a one button mouse press CONTROL click and select Delete e If using a two button mouse right click and select Delete The Delete Selected Student Group Information window appears Note If a group has one or more students associated to it the message This group is not empty Delete anyway appears If deleting more than one group the message About to delete multiple sets groups and or students Continue appears 4 Click Yes to delete the group The set appears without the deleted group Add Students to Groups After you have created a set and created one or
151. f the assignment is marked as Exempt and no score is entered an italicized Ex appears Ifthe assignment is marked as Exempt and a score is entered the score appears italicized and shaded If the assignment is marked as Missing and no score is entered an orange circular M appears Assignment Score Comment If a score comment has been entered a blue circular C appears To view the comment hover the mouse over the comment icon For more information see Assignment Score Inspector dialog Appendix Field Description Tables Field Description Summary The mean median and mode appears for each assignment Click the down arrow to view summary information Alternately click the up arrow to hide the summary information The mean is the mathematical average of the scores you entered The median represents the middle of all values one half of the scores will be above this number and one half will be below it The mode indicates the most common value All of these values are indicators of how well students do on assignments If any one of them is unexpectedly low it may be that students need additional practice on the skills and concepts being assessed or the assessment needs to be revised Revert Click to discard any changes you made Note This button appears shaded until information is entered Save Click to save your changes Note This button appears shaded until information is
152. fault Standard Final Grade Calculation When reviewing standards for a student or student group you may want to change the standard final grade calculation How to Edit the Default Standard Final Grade Calculation 1 2 On the PowerTeacher gradebook Preferences dialog click the Standards tab Select a calculation method from the Default Standard Final Grade pop up menu For more information see the Standards Tab section of the Preferences dialog field description table Click OK to close the dialog The calculation formula you assigned appears on the Standards tab On the Scoresheet Student window the default you selected appears in the Final Score field Standards Based Grades Recalculate Standards Final Grades When you change the overall standards final grade calculation method and there are pre existing scores you may want to recalculate standards final grades for other sections If standard final grades have been entered for a section and the default standard final grade calculation on the Preferences dialog is changed the calculated final grades are automatically updated for the current and future reporting term for that section Any manually entered standard final grades remain intact Completed reporting terms are not recalculated for the section To recalculate standard final grades for different sections use the Recalculate Final Scores command on the Tools menu This command recalculates the calculated standar
153. fault setting e Click Save The Final Grade and Comment Verification Report Complete window appears f Click OK g To view the report navigate to where the report was saved and open it The report results display based on the parameters you selected Run the I ndividual Student Report Run the Individual Student report to generate section scores by assignment and the final grade for each reporting term listed in a one page per student layout How to Run the Individual Student Report 1 2 3 Select a class from the Classes pane Click the Reports tab The Reports window appears Click Individual Student Report The Individual Student Report window appears To use the default report settings skip to Step 5 Otherwise edit the information as needed Click Run Report The Report Complete window appears 6 To open the report a Select the Open Report option b Click OK The report results display based on the parameters you selected To save the report to a file a Select the Save Report option b Click OK The Save Report window appears c Enter a file name of the report in the Save As field By default this field populates with Individual Student d Choose the location where you want to save the report from the Where pop up menu Reports Note Desktop appears as the default setting If you select a different location that location then becomes the new default setting e Click Save T
154. ferences are set Standards Scenario Alphanumeric Scale Numeric Scale Using assignment Uses values and cut offs to calculate the Uses basic standard scores to final standards grade Every letter has a numbers with calculate the final grade value The grade values are added no special standards grade then the cut off is used to determine the values final grade If preference is set to calculate the higher level standards grades from lowest level standards grades Standards Based Grades Standards Scenario Alphanumeric Scale Rolling grades up standards final Uses values and cut offs to Uses basic to the higher level calculate the final standards grade numbers with no standards when all lower Every letter has a grade value The special values level standards have the grade values are added then the same S Rolling grades cale cut off is used to determine the final grade up standards final Uses values and cut offs to Uses the grade to the higher level calculate the final standards grade value and cut off standards when some of Every letter has a grade value The to use the values lower level standards have grade values are added then the and cut offs different types of cut off is used to determine the grading method conversion scales final grade If preference is set to allow assignment scores to auto calculate the assignment standards scores Standards Alphanumer
155. fications you made appear on the Student Info window Edit Extra Class Columns Information If extra class columns have been created to track information on a student level such as locker number or assigned textbook number you can add the information into the applicable class column on the Student Detail window or on the Student Info window How to Edit Extra Class Columns Information 1 Select a class from the Classes pane 2 Doone of the following e Click the Student Info tab The Student I nfo window displays Enter the information under the applicable extra class column e Open the Student Detail window see the Student Detail Window field description table in the Appendix Click the Extra Class Columns tab and enter the information in the applicable extra class column field 3 Click Save when finished Students View Alerts If an alert icon appears for a student click the icon to view the specific text for the alert A student may have one or more of the following alerts A discipline alert indicates any discipline information for the student that administrators want to bring to the teacher s attention A guardian alert indicates any guardian information for the student that administrators want to bring to the teacher s attention A medical alert indicates any medical information for the student that administrators want to bring to the teacher s attention An other alert indicates any other information for the stud
156. following options Select Rounded to round the number up or down to the nearest decimal point specified Select Truncated to cutoff the number at the specified number of places after the decimal Store calculated grades with up to decimal places Choose the number of digits to appear after the decimal point from the pop up menu Final Grade Display Indicate how you want final grades to display on the Scoresheet by selecting none one or more of the following Letter Grade Percent Points Earned Final grades appear on the Scoresheet based on your selection Assignment Score Indicate how you want assignment grades to display on the Display in Scoresheet by selecting none one or more of the following SERE better Grade Mode e Percent Cancel Click to discard any changes you made and close the window OK Click to save you changes Mail Tab Field Description Mail Signature Enter the signature to be used on outgoing email messages Score Codes Tab Field Description Code Displays existing score code Description Displays the description for an existing score code Displays the percentage value for an existing score code Appendix Field Description Tables Field Description Numeric Displays the numeric score value Add Click to add score codes Edit Click to edit existing score
157. for Date Range enter the end date for the date range using the format mm dd yyyy Appendix Field Description Tables Layout Field Description Report Title To change the report title enter a different report title Page Breaks Select the On Sections checkbox to insert a page break between each section within the report This option is available when generating a report for all classes Note Options vary from report to report and appear enabled disabled based on the selected report criteria To view a checkbox s report criteria place your cursor on the checkbox Top Note To add a header row to the report select the include checkbox When included the header row appears at the top of each page of the report Select the bold checkbox if you want the header row to appear in bold formatting Enter up to five lines of header text in the text field Note If you enter header text and run the report the text is available the next time you run the report Bottom Note To add a footer row to the report select the include checkbox When included the footer row appears at the bottom of each page of the report Select the bold checkbox if you want the footer row to appear in bold formatting Enter up to five lines of footer text in the text field Note If you enter footer text and run the report the text is available the next time you run the report Signature Line To add a signature line sele
158. for which you want to fill scores and select Clear Scores from the shortcut menu A confirmation message appears Click OK to proceed The previously entered scores and attributes are removed from the selected column Click Save Final Grades About Final Grades On the Scoresheet use Final Grade mode to view all final grade information for the selected reporting term You can also enter final grades for additional components and view final grade category totals for the term Using a combination of options you can control how final grades are calculated in your classes Final Grade Preferences apply to all of your classes while Final Grade setup applies to a specific class and must be set up within each class Standards based Final Grades and Additional Grades Columns Depending on the Student Information System SIS used additional columns appear on the Scoresheet in Final Grade mode These can include Citizenship and or Variable Credit Each of these columns represent a report card item Some of these items may have a hierarchical relationship that appears on the Scoresheet as a colored bar across all items that are related to the central item These report card items are configured in the SIS View the related standards or additional grades on the Final Grade Detail Window Note In order to work with standards in Final Grade mode you must set your preferences to display standards on the Preferences dialog For more information on
159. function only if instructed to by your PowerSchool Administrator Window Use the pop up menu to choose New Window to open another instance of gradebook so that you can access other areas of gradebook at one time Help Use the pop up menu to select one of the following commands Choose Contents to launch online help For more information see Launch PowerTeacher Gradebook Help Choose Quick Entry Tips to view keyboard shortcuts For more information see Quick Entry Tips Choose What Every Teacher Should Know to view valuable tips on using PowerTeacher gradebook Note The PowerTeacher gradebook help window is also accessible by clicking the Help icon which looks like a question mark I D Bar The ID bar appears at the top of the PowerTeacher Gradebook window and displays your name and the name of your school Classes The Classes pane appears in the upper left corner of the PowerTeacher Gradebook window and includes the Term Selector and Class List For more information see Classes Student Groups The Student Groups pane appears in the center left of the PowerTeacher Gradebook window and displays student groups for a selected class For more information see Student Groups Categories The Categories pan appears in the lower left corner of the PowerTeacher Gradebook window and displays categories created by the teacher For more information see Categories Get Started Navigation Bar The navigation bar appears at t
160. ge of the 2 3 3 3 4 scores Weighted Mean average of the scores weighted by points possible Median middle score Mode most frequently occurring score Highest highest score Most Recent average of the most recent scores Calculated Score Result 3 but depends on the weighted points possible for the assignments 3 Note When there is more than one mode this score will be blank Most Recent 1 score 4 Most Recent 2 scores 3 5 average of 3 and 4 Most Recent 3 scores 3 33 average of 3 3 and 4 You can also set a weight for each of the most recent scores on the Preferences dialog For example set the most recent calculation to use the last 3 scores You want the most recent to be 50 and the 2 before to each be 25 of the calculation Every measure has times when it is valuable and times where it may not be the best measure for your class Calculation Method Description The following table lists the calculation methods available in PowerTeacher gradebook Calculation Method Weighted Mean Median When you have equally important scores at each period of time and the learning is not cumulative For example in History final unit test scores on unit 1 unit 2 and unit 3 may all be independent In that case using the mean or average could be a good choice The weighted mean is better than the mean when assignments with high weighted points p
161. gher level standards grades from the lower level standards grades allowing you to enter standards grades for each associated standard and allowing the gradebook to populate the higher level standard with the calculated grade based on the selections made on the Preferences dialog Standards Based Grades Grading Methods Conversion scales created in PowerSchool are applied in the grading methods listed in the following table In specialized cases these methods need special values in order to translate into a different scale Values and Cut This is the main way that alphanumeric scales work Every offs letter has a grade value Those values are added together then the cut off is used to determine the final grade For example A 100 B 80 Student has A A B value 100 100 80 Average 92 5 The cut off for A is 90 so the final grade is A There are two scenarios where a numeric scale uses a value and cut off Basic Numbers This is the main way that numeric scales work Basic numbers have no special values For example 4 4 3 3 4 4 3 3 Average 3 5 There are two scenarios where a numeric scale does not use basic numbers In order to calculate the grade correctly Translation Values are used Standards Scenarios The conversion scales calculation in PowerTeacher gradebook is dependent on the preferences the teacher has set on the Standards tab of the Preferences dialog in the gradebook If no calculation pre
162. group from the Student Groups pane Otherwise all active students display by default 3 Click the Scoresheet tab then click Assignments mode The Scoresheet Assignments window appears 4 Click the standards draw icon S on the assignment column header to display all standards associated to the assignment For more information see Associate Standards to an Assignment Note Click the standards drawer icon S to collapse the associated standards view 5 Click the assignment score field under the applicable standard column 6 Do one of the following e Use a quick entry option to enter the applicable attribute in the score field such as Collected Late Exempt or Missing For more information see Quick Entry Tips e If entering grades either enter the grade in the field or right click on the score field and select the grade from the Grades submenu e Use the Fill Scores or Quick Fill commands to enter standard scores for all students listed on the scoresheet 9 Click Save The score appears on the Scoresheet window Note The Save and Revert buttons appear shaded until information is entered Standards Based Grades Enter Standards Scores and Attributes for an Assignment with the Standards Score Inspector Use the Standards Score Inspector to enter scores for each standard associated to an assignment Note You must have the appropriate standards preferences enabled in order to enter standards scores For more informati
163. gt Zoom Click the Plus button The new Assignment Detail window appears 4 Optionally click Add Web Link to add a Web link to the class description The Add Web Link dialog appears Enter the required information 6 To make the assignment visible to parents see Show Assignments Click Save View Assignments To view assignments for a particular class select the class and click the Assignments tab How to View Assignments 1 Select a class from the Classes pane 2 Click the Assignments tab The Assignment window displays class assignments and basic information about each assignment Edit Assignments You can edit an assignment from the Assignments window or the Scoresheet window How to Edit an Assignment 1 Select a class from the Classes pane 2 Click the Assignments tab The Assignment window appears Assignments Note To increase or decrease the size of the contents within the window choose View gt Zoom 3 Double click the assignment you want to edit The Assignment Detail window appears 4 Optionally click Add Web Link to add a Web link to the class description The Add Web Link dialog appears Edit the information as needed To make the assignment visible to parents see Show Assignments Click Save Note If Points Possible is modified for an assignment where student point based scores exists the Points Possible Has Changed window appears You can either click Keep Scores to keep the score
164. he Basic tab to perform a simple import of scores The basic import scores information appears Enter the information as needed Click Next The summary of import scores information appears Click Import The Scoresheet window refreshes and the updated assignment scores appear Import Scores Using Advanced I mport The advanced import function provides you with the required tools needed to bring assignment score information into PowerTeacher gradebook as well as additional import options Before performing an import you must have an import file containing the data to import How to Import Scores Using Advanced I mport 1 2 Select a class from the Classes pane Click the Scoresheet tab The Scoresheet window appears Note To increase or decrease the size of the contents within the window choose View gt Zoom 35 4 Select the assignment column for which you want to import scores Do one of the following e From the gradebook menu bar choose Tools gt Import Scores e If using a one button mouse press CONTROL click and select I mport Scores e If using a two button mouse right click and select Import Scores The Open Scores File window appears Select the file you want to import Click Open The Import Scores window appears Click the Advanced tab to perform a more complex import of scores The advanced import scores information appears Enter the information as needed Click Import The Scoresheet
165. he Individual Student Report Complete window appears f Click OK g To view the report navigate to where the report was saved and open it The report results display based on the parameters you selected Run the Missing Assignment Report Run the Missing Assignments report to generate a list of assignments that have not been scored The report can be generated for assignments that are missing per assignment or per student How to Run the Missing Assignment Report 1 2 3 4 To use the default report settings skip to Step 5 Otherwise edit the information 2 Select a class from the Classes pane Click the Reports tab The Reports window appears Click Missing Assignment The Missing Assignment window appears as needed Click Run Report The Report Complete window appears To open the report a Select the Open Report option b Click OK The report results display based on the parameters you selected To save the report to a file a Select the Save Report option b Click OK The Save Report window appears c Enter a file name of the report in the Save As field By default this field populates with Missing Assignment d Choose the location where you want to save the report from the Where pop up menu Note Desktop appears as the default setting If you select a different location that location then becomes the new default setting e Click Save The Missing Assignment Report Complete window appears f Click OK
166. he following e Use the Quick Fill command to fill all assignment score fields with the applicable score code e Use the Fill Scores command to fill all assignment score fields with the applicable score code e Right click on an assignment score field and select the score code from the Grades sub menu e Select or enter the applicable score code on the Score Inspector Note If you remove a score code or change the numeric range to make it invalid for an assignment score field it displays in red on the Scoresheet This occurs if you begin teaching another teachers section where they used custom score codes that you do not have defined in your gradebook Invalid score codes are still used to calculate the final grade You can either manually enter a valid score code or edit an existing score code and recalculate the final score For more information see Set Score Code Preferences 6 Click Save The score appears on the Scoresheet window Note The Save and Revert buttons appear shaded until information is entered Enter Scores Using Scoresheet You can enter scores from the Scoresheet window or the Score I nspector Note For information on entering extra credit see Extra Points Scoresheets Shortcut Key When entering scores you can use the equal sign to populate the score field with the maximum score possible for an assignment based on the scoring type of the assignment For percentage 100 is entered For points the maximum
167. he number of rows of data in the import file Jn addition one or more of the following messages may appear The message Assignment Name in File Does Not Match Gradebook appears if the assignment name contained within the import file is not the same as the assignment for which you are importing scores If so correct the import file and then re import or do not correct the import file and select the Continue to Import checkbox to continue The message Scores Already Exist in Gradebook appears if scores already exist for the assignment for which you are importing scores If so select the Keep Existing Scores option to retain the scores or the Overwrite Existing Scores option to replace the scores The message Could not validate Student Names unable to identify column appears if the Validate Student Name checkbox is selected and the student name column is either not present or could not be identified by matching student names in the import file to student names in the section enrollment If so verify that the import file contains a student name column and the correct student names for the section enrollment The message Invalid file appears if the import file is not recognized by the import If so correct the import file and then re import The message Please choose a score column by clicking on one of the score column headers appears if the score column is not automatically identified in the Appendi
168. he option indicating the format in which you want to receive the report PDF HTML Export CSV Sections Select the option indicating the sections for which you want to run the report Select Selected Class to generate a report for a class Select Active Classes to generate a report for all classes Note If running this report for multiple sections courses are identified by course name and section number instead of course name and expression Appendix Field Description Tables Field Description Students Select the option indicating the students for which you want to run the report Select Enrolled Students to generate a report for all students who are enrolled Select Selected Groups and or Students and then select a set group individual student selection of students or any combination from the Students Group pane Note To generate a report for a set group individual student selection of students or any combination use student groups Student Fields Select the option indicating which student field you want to include in the report Student Name Student Number If Student Number is selected use the Sort By pop up menu to indicate the students number order e Select Number to sort student numbers sequentially Select Random to sort student numbers arbitrarily Note If Student Name is selected the student s name may appear truncated if it exceeds the wi
169. he pop up menu Layout Field Description Report Title To change the report title enter a different report title Page Breaks Select the On Sections checkbox to insert a page break between each section within the report This option is available when generating a report for all classes Select the On Students checkbox to insert a page break between each student within the report This option is available when generating a report where the report is able to report one page per student Select the On Reporting Terms checkbox to insert a page break between each reporting term within the report This option is available when generating a report where the report is able to display data separately for each reporting term Note Options vary from report to report and appear enabled disabled based on the selected report criteria To view a checkbox s report criteria place your cursor on the checkbox Top Note To add a header row to the report select the include checkbox When included the header row appears at the top of each page of the report Select the bold checkbox if you want the header row to appear in bold formatting Appendix Field Description Tables Field Description Enter up to five lines of header text in the text field Note If you enter header text and run the report the text is available the next time you run the report Bottom Note To add a footer row to the report
170. he report Select Enrolled Students to generate a report for all students who are enrolled Select Selected Groups and or Students and then select a set group individual student selection of students or any combination from the Students Group pane Note To generate a report for a set group individual student selection of students or any combination use student groups Student Field Select the option indicating which student field you want to include in the report Student Name Student Number If Student Number is selected use the Sort By pop up menu to indicate the students number order Select Number to sort student numbers sequentially Appendix Field Description Tables Field Description Select Random to sort student numbers arbitrarily Note If Student Name is selected the student s name may appear truncated if it exceeds the width of the report column No Dates Select the checkbox to run the report based on number of days for which you want to take attendance rather than actual dates Note Column headings appear blank Of Days If the No Dates checkbox is selected choose the number of days for which you want to take attendance from the pop up menu Note The number of days indicates the numbers of columns that appear in the report Current Week Select the checkbox to run the report for a five day span starting with Monday of the current week Note the Start Date and
171. he students in the selected group appears in the shaded area 5 Choose a reporting term from the Reporting Term pop up menu The Scoresheet Student window refreshes and displays only those assignments and scores with a Standards Based Grades due date that falls within that selected reporting term Reporting Term ss jH Mode Assignments Final Grades ET Student View x TRLO IC ey en s g 58 di Mv Erikson John E E ice ss ES te ge y D y 23 zu Su E t4 E ae sc ao tz 25 ES s zs ES 2s Asmts Terms Cmnts un 3 n E A E 5 a erlgeg geglbeg Eve Ing Assignments 3 Scores emo E ao Ras 3m5 Unia Oma Assignment A 90 0 A B B B B Homework 2 90 0 B B E Quiz 2 A 90 0 A B Final Score highest A oox MO 0 0 c Z Summary m HE s 4 Revert Save 6 To filter the assignment view by category select the applicable category from the Categories pane For more information see Filter by Categories 7 To view the Assignment Detail window click the arrow next to the assignment name For more information see Assignments Detail Window 8 To view the Standards Detail window click the arrow on the standards column header For more information see Standards Detail Window Review Previous Reporting Term Final Grades While reviewing the standards scores for assignments on the Scoresheet Student window you can also review the final grades from previous term
172. he top of the PowerTeacher Gradebook window and provides a quick way to access the following areas CN pr Zoom In or Out of Window PowerTeacher gradebook provides a zoom feature which provides you with the flexibility to zoom in to see more detail of a window or zoom out to see more of the window at a reduced size The zoom feature is available when using the Students Assignment Grades Setup and Scoresheet windows After a zoom level is selected that zoom level becomes the default setting and applies to all four windows until you select a new zoom level How to Use the Zoom Feature From the gradebook menu bar do one of the following e Choose View gt Zoom gt Increase to zoom in Increments are based on the preset zoom levels e Choose View gt Zoom gt Decrease to zoom out Increments are based on the preset zoom levels e Choose View gt Zoom and a zoom level Note For additional entry options see Quick Entry Tips Verify Password If your session has timed out you may be asked to re enter your password to continue working How to Verify the Password 1 On the Verify Password window enter your password Get Started 2 Click OK Note Alternately you can press ENTER or RETURN on your keyboard Lock PowerTeacher Gradebook Lock PowerTeacher gradebook to keep your information secure How to Lock PowerTeacher Gradebook 1 From the gradebook menu bar choose File gt Lock Gradebook Note For addit
173. heckbox When included the footer row appears at the bottom of each page of the report Select the bold checkbox if you want the footer row to appear in bold formatting Enter up to five lines of footer text in the text field Note If you enter footer text and run the report the text is available the next time you run the report Signature Line To add a signature line select the include checkbox When included the parent signature line appears at the bottom of each page of the report Note If the report includes a bottom note the signature line appears above it Run Report Click to open the report or save the report The Report Complete window appears Birthdays Dialog The following tables describe the fields that are visible on this dialog when performing certain functions Field Description Display Section Select This Class to view a birthday list for the selected class Select All Classes to view a birthday list for all classes List Details The list displays the following information Student birthdays for the selected class or classes sorted by month date student name and age The current month is highlighted and displays at the top of the list Alerts of Yesterday or Today appear for birthdays near the current date Appendix Field Description Tables Calculations Detail Window The following tables describe the fields that are visible on this window when p
174. heet 8 The Summary values in the applicable standards column are automatically updated to reflect the change 9 Click Save Work with the Final Score The Final Score row represents the student s final grade on that standard for the marking period Although a student might have 20 assignment standard scores in Q1 for a standard ultimately that student will get one final score for the Q1 report card The Final Score line represents that final score for the student for the report card Determine the Standards Final Grade for the Marking Period The default calculation method is used as a starting point However you should review the standards scores and review the calculations in the Summary area Then you can determine if the calculated score is correct for the report card for this student or if you want to choose a different grade on that standard for that student Here are two examples both of which start with the default calculation of the highest score for the final standards grade Student 1 e Scores 3 3 3 4 4 4 4 4 4 4 e Highest 4 e Example Final Grade Decision on this standard For this student 4 is probably a good choice for the final grade on this standard No change or further work needed Standards Based Grades Student 2 Scores 2 2 4 2 1 2 2 2 2 2 2 2 2 2 Highest 4 Example Final Grade Decision on this standard For this student it would be good to know more about the time they got a 4 Likely th
175. ic Scale Numeric Scale Scenario Pushing scores Uses values and cut offs to For numeric scales this always from the calculate the final standards involves different scales since it assignment to grade Every letter has a goes from points percent letter the sta scores drawer ndards grade value The cut off is grade translating to the numeric in the used to determine the scale so translation values are assignment standards score needed How to Auto Calculate Higher Level Standards Grades 1 From the gradebook menu bar choose PowerTeacher Gradebook gt Preferences The Preferences dialog appears Click the Standards tab if not already selected For more information on the fields see the Preferences dialog field description table in the Appendix Select the Automatically calculate higher level standards grades from lowest level standards grades checkbox From the Default higher level standards final grade pop up menu select the default calculation method for the higher level standards grades To enable the auto calculation for specific standards choose Selected Standards from the Calculate these higher level standards pop up menu Choose which standards will be auto calculated by clicking the Select Standards button To higher level standards to still have assignment scores Note that assignment scores do not auto calculate into the higher level standards grades Click OK Select a class from the Classes pane
176. ick Save 9 To view the export scores template navigate to where the export scores template was saved and open it The export scores template contains the following summary information e Teacher Name e Section e Assignment Name e Due Date e Points Possible e Score Type Points Percentage or Letter Grade The export scores template contains the following column headers and data e Student ID e Student Name sorted alphabetically by last name first then first name e Score Import Scores Using Basic mport The basic import function provides you with the required tools needed to bring assignment score information into PowerTeacher gradebook Before performing an import you must have an import file containing the data to import How to Import Scores Using Basic I mport 1 Select a class from the Classes pane 2 Click the Scoresheet tab The Scoresheet window appears Note To increase or decrease the size of the contents within the window choose View gt Zoom 3 Select the assignment column for which you want to import scores 4 Do one of the following e From the gradebook menu bar choose Tools gt Import Scores e If using a one button mouse press CONTROL click and select Import Scores Import and Export e If using a two button mouse right click and select Import Scores The Open Scores File window appears 10 Select the file you want to import Click Open The Import Scores window appears Click t
177. ifications icon on the navigation bar The Teacher Notifications dialog appears 3 Select Login on the navigation panel Select a time frame in which to view administrator login events from the pop up menu A list of administrator login events displays 5 Click Close to close the dialog View Added Students Notification You can view a list of students added to your class on the Teacher Notifications dialog How to View Added Students Notification 1 Select a class from the Classes pane 2 Click the Notifications icon on the navigation bar The Teacher Notifications dialog appears 3 Select Added on the navigation panel then select the applicable class from the Students Added to your Sections pop up menu All students added to that class appear 4 Select the Leave as unread checkbox to leave the list as unread Click Close to close the dialog View Dropped Students Notification You can view a list of students dropped from your class on the Teacher Notifications dialog How to View Dropped Students Notification 1 Select a class from the Classes pane 2 Click the Notifications icon on the navigation bar The Teacher Notifications dialog appears 3 Select Dropped on the navigation panel then select the applicable class from the Students Dropped pop up menu All students added to that class appear 4 Select the Leave as unread checkbox to leave the list as unread Click Close to close the dialog Classes
178. ignment as late Do one of the following Enter Lt in the score field repeat to remove Enter an asterisk in the score field repeat to remove Right click in the score field and select Late repeat to remove Open the Score Inspector and select the Late checkbox deselect the checkbox to remove Use the Fill Scores command to apply to multiple students simultaneously Missing Not Handed In Mark or clear a student s Do one of the following Enter Mi in the score field repeat to remove Entera forward slash in the score field repeat User Guide Task Shortcut Windows Shortcut Mac assignment as missing to remove Right click in the score field and select Missing repeat to remove Open the Score Inspector and select the Missing checkbox deselect the checkbox to remove Use the Fill Scores command to apply to multiple students simultaneously Navigate to next or previous student on the Scoresheet Student View window Do one of the following Use the arrow buttons to navigate to the previous or next student in the selected list on the Classes pane Press and hold CTRL ALT RIGHT ARROW on Windows or COMMAND RIGHT ARROW on Mac to navigate to the next student Press and hold CTRL ALT LEFT ARROW on Windows or COMMAND LEFT ARROW on Mac to navigate to the previous student Override a Final Grade Do one of the following an
179. ignments window appears 4 Click the assignment score field of the student for which you want to edit a score The score field appears as an editable text field 5 Enter the new score in the score field Note For additional entry options see Quick Entry Tips Press ENTER or RETURN The new score appears the final grade automatically recalculates and the cursor advances to the next assignment field Note The score field and the final grade field appear shaded until you click Save 6 Click Save The new score appears on the Scoresheet window Scoresheets Note The Save and Revert buttons appear shaded until information is entered Delete Scores Using Scoresheet You can delete a score from the Scoresheet window or the Score Inspector How to Delete a Score 1 2 Select a class from the Classes pane To enter scores for a group of students select the group from the Student Groups pane Otherwise all active students display by default Click the Scoresheet tab then click Assignments mode The Scoresheet Assignments window appears Click the assignment score field of the student for which you want to delete a score The score field appears as an editable text field Highlight the score and press Delete Press ENTER or RETURN The score no longer appears on the Scoresheet window and the cursor advances to the next assignment field Fill Scores Use the Fill Scores command to quickly and easily enter the sam
180. information Alternately click the up arrow to hide the summary information The mean is the mathematical average of the scores you entered The median represents the middle of all values one half of the scores will be above this number and one half will be below it The mode indicates the most common value All of these values are indicators of how well students do on assignments If any one of them is unexpectedly low it may be that students need additional practice on the skills and concepts being assessed or the assessment needs to be revised Revert Click to discard any changes you made Note This button appears shaded until information is entered Save Click to save your changes Note This button appears shaded until information is entered Additional Grades Shortcut Menu Field Description Show Details Select the option to display category points Percentage Select the option to display category percentage Letter Grade Select the option to display category grade Category Definitions Select the option to open the Categories Window Categories Shortcut Menu Field Description Points Select the option to display category points Percentage Select the option to display category percentage Letter Grade Select the option to display category grade Category Definitions Select the option to open the Categories Window
181. ing arrow next to the set that contains the group you want to move students from The set appears highlighted 3 Click the expanding arrow next to the group that contains the students you want to move The group appears highlighted 4 Do one of the following e Double click the student s name e If using a one button mouse press CONTROL click and select Show Details e If using a two button mouse right click and select Show Details The Student Detail window appears Categories About Categories Before you can create assignments you must set up categories Categories are groups of the same types of assignments Categories are not class specific eliminating the need to create the same categories multiple times for each class Predefined Categories By default PowerTeacher gradebook includes four pre defined categories Homework Project Quiz and Test These categories appear in the Categories pane Include in Final Grade When setting up categories you can use the Include in Final Grade checkbox to indicate whether assignments within a category should be included in calculating final grades The value set for a category is used as a default for all assignments within that category but may be overridden on an assignment by assignment basis Filter by Categories Use the categories filter to customize the appearance on the Scoresheet and Assignments windows by indicating the category or combination of categories you
182. ion indicating the sections for which you want to run the report e Select Selected Class to generate a report for a class Select Active Classes to generate a report for all classes Note If running this report for multiple sections courses are identified by course name and section number instead of course name and expression Students Select the option indicating the students for which you want to run the report Select Enrolled Students to generate a report for all students who are enrolled Select Selected Groups and or Students and then select a set group individual student selection of students or any combination from the Students Group pane Note To generate a report for a set group individual student selection of students or any combination use student groups Student Field Select the option indicating which student field you want to include in the report Student Name Student Number Appendix Field Description Tables Field Description If Student Number is selected use the Sort By pop up menu to indicate the students number order Select Number to sort student numbers sequentially Select Random to sort student numbers arbitrarily Note If Student Name is selected the student s name may appear truncated if it exceeds the width of the report column Include Select Standard Name to include the name of the standards on the report Select Stand
183. ion whenever needed How to Edit a Group 1 Select a class from the Classes pane 2 In the Student Groups pane click the expanding arrow next to the set that contains the group you want to rename The groups belonging to the set appear 3 Select the group you want to rename Your selection appears highlighted in blue 4 Do one of the following e If using a two button mouse right click and select Edit e If using a one button mouse press CONTROL click and select Edit The Edit Student Group window appears 5 Enter the name of the group up to 50 characters in the Group Name field 6 Click OK The updated group appears in the Students Group pane Move Groups To move a group from one set to another set create a new group in another set move the students from the one group to the other group and then delete the original group How to Move a Group Create a new group in another set 1 Select a class from the Classes pane 2 In the Student Groups pane select the set or a group within the set you want to add a group to Your selection appears highlighted in blue Note Click the arrow next to the set to expand a set and view the groups within the set 3 Do one of the following e Click the Plus button and choose Add Group e If using a one button mouse press CONTROL click and select Add Group e If using a two button mouse right click and select Add Group The Add Student Group window appears 4 By default the s
184. ional entry options see Quick Entry Tips The lock screen appears covering the entire gradebook If you attempt to launch another gradebook session the system detects that a gradebook session is already open and locked and will not launch a second instance 2 To unlock the gradebook enter your password and click Unlock 3 To quit the gradebook from the lock screen click Quit If there are unsaved changes in the gradebook you are prompted to save the changes or exit without saving the changes PowerTeacher Gradebook Help About PowerTeacher Gradebook Help PowerTeacher gradebook help provides comprehensive information on navigating and using PowerTeacher gradebook Set Browser Preferences Before you begin using PowerTeacher gradebook help check your browser preferences to make sure your browser is set to open in a new window If you do not set your browser to open in a new window the help window launches in the existing open window replacing PowerTeacher Also if you are using Internet Explorer you must add PowerTeacher gradebook to the list of trusted Web sites Note Supported browsers include Firefox 3 Internet Explorer 7 or Safari 3 How to Set Browser Preferences for Firefox 1 Open Firefox 2 From the menu bar choose Firefox gt Preferences Mac or Tools gt Options PO Click Tabs In the New pages should be opened in section select the a new window option Click the Content tab Deselect the
185. is assignment ID Displays the district assigned standard ID Standard Name Displays the name of the district assigned standard Associated standards display in a hierarchical list Assignment Score I nspector Dialog The following tables describe the fields that are visible on this dialog when performing certain functions Score Tab Field Description Student Name of the selected student Note the arrows next to the student name Click the Next arrow to move to the next student within the Scoresheet Click the Previous arrow to move to the previous student within the Scoresheet Assignment Name of the selected assignment Note the arrows next to the assignment name Click the Next arrow to move to the next assignment within the Scoresheet Click the Previous arrow to move to the previous assignment within the Scoresheet Score Type How the assignment is recorded Points Percentage or Letter Grade Collected Whether an assignment for a student was collected Late Whether an assignment for a student was turned in late Exempt Whether an assignment for a student is exempt Missing Whether an assignment for a student is missing Score Score earned by the student for the selected assignment Appendix Field Description Tables Field Description Entry must match the score type Points Percentage or Letter Grade Points Points earned and points p
186. ith Categories Assignments Work with Assignments Publish Assignments Final Grades Define Final Grade Setup Scores and Other Information Work with Assignment Scores Score Inspector Work with Final Scores Score Inspector Work with Assignment Status Score Inspector Welcome 1 User Guide Work with Final Grade Comments Score Inspector Work with Score Comments Score Inspector Attendance For information on taking attendance see the PowerTeacher User Guide Quit PowerTeacher Gradebook Quit PowerTeacher Gradebook Quick Entry Tips To help you to quickly accomplish tasks you perform frequently you can use the following quick entry tips which include a number of shortcut keys Shortcut keys consist of pressing one or a combination of keys on the keyboard to complete a task See the respective sections for detailed procedures Scoresheet Keyboard Shortcuts Task Shortcut Windows Shortcut Mac Assignments Do one of the following Assign 100 of points possible Enter an equal sign and press ENTER to assign 100 percent of points possible for the assignment Open the Score Inspector and enter an equal sign in the Score field Collected Mark Do one of the following pd orara Enter Col in the score field repeat to remove student s assignment as Enter a period in the score field repeat to remove collected Right click in the score field and select Collected
187. k the word will appear with a wavy red underline Ignore All Click to skip all instances of the word Note that the next time you launch PowerTeacher gradebook the word will appear with a wavy red underline Appendix Field Description Tables Field Description Change Click to change a single instance of the word Change All Click to change all instances of the word Suggest Click to view additional suggested spelling corrections for the word Add Click to add the word to the spell check dictionary such as proper names technical terms acronyms and so on The next time you launch PowerTeacher gradebook the word will not appear with a wavy red underline as it is now included in your spell check dictionary Undo Click to revert any changes you made Cancel Click to discard any changes you made and close the window Class Content Class Info Window The following tables describe the fields that are visible on this window when performing certain functions Field Description Course Name The name of the class appears Section Number The section number of the class appears Periods Days The period day combination for the class appears Room The room number for the class appears Term The term for the class appears Start The first day of class appears End The last day of class appears Grade Scale The name of the grade scale associated with
188. k provides a standard export template that you can use to export Scoresheet information for a single assignment from PowerTeacher gradebook into a comma separated values CS2 text file How to Export Scores 1 Select a class from the Classes pane 2 Click the Scoresheet tab The Scoresheet window appears Note To increase or decrease the size of the contents within the window choose View gt Zoom 3 Select the assignment column for which you want to export scores 4 Do one of the following e From the gradebook menu bar choose Tools gt Export Scores Template e If using a one button mouse press CONTROL click and select Export Score Template e If using a two button mouse right click and select Export Score Template If no scores exist for this assignment the Save Scores File window appears Skip to step 6 If one or more scores exist for this assignment the Export Scores Template window appears Import and Export 119 Import and Export Click Yes to continue Note the Save As field populates with the name of the assignment followed by _pst csv Although it is recommended that you leave the default setting you may enter a different file name for the export scores template 7 Choose the location where you want to save the export scores template from the Where pop up menu Note Desktop appears as the default setting If you select a different location that location then becomes the new default setting 8 Cl
189. l grade details 5 Manually enter final grade comments in the Comment field or click Comment Bank to select one or more predefined comments Final Grades Note To view different sets of pre defined comments make a selection from the Show Comments pop up menu The set of comments you select displays in the Comment Bank 6 Use the Previous and Next arrows to repeat for each student if applicable 7 Click Save on the Scoresheet window A blue circular C appears within the selected student final grade field Edit Final Grade Comments You can edit a final grade comment using the Score Inspector How to Edit a Final Grade Comment 1 Select a class from the Classes pane 2 Click the Scoresheet tab then click Final Grades mode The Scoresheet Final Grades window appears 3 Click the final grade field of the student for which you want to edit a final grade comment 4 Do one of the following e From the gradebook menu bar choose Tools gt Score Inspector e If using a one button mouse press COMMAND click and select Score Inspector e If using a two button mouse right click and select Score Inspector The Final Grade Score Inspector dialog displays the final grade details 5 Manually enter final grade comments in the Comment field or click Comment Bank to select one or more predefined comments Note For additional entry options see Quick Entry Tips 6 Use the Previous and Next arrows to repeat for each st
190. l grades appear in the Final Grade column on the Scoresheet window If displaying percent or points earned you can indicate whether you want the final grade score rounded or truncated as well as the number of decimal places you want to appear How to Set Grading Preferences 1 From the gradebook menu bar choose PowerTeacher Gradebook gt Preferences The Preferences window appears 2 Click the Grading tab if not already selected Grading preference information appears Edit the information as needed 4 Click OK to save your changes Preferences 24 Preferences Set Email Signature Use the Mail tab on the Preferences window to customize your signature for all outgoing email messages How to Set Email Signature 1 From the gradebook menu bar choose PowerTeacher Gradebook gt Preferences The Preferences window appears Click the Mail tab Enter the desired email signature 4 Click OK to save your changes Set Score Codes Preferences Use the Score Codes tab on the Preferences window to customize score codes that equate to a percentage or points and an exemption setting for assignments scores Score Code Examples Example 1 EC uem ON Example 2 EC o eem tomar ae CW Copied the work from another student No Minimum How 1 10 11 12 13 Preferences to Set Score Codes Preferences From the gradebook menu bar choose PowerTeacher Gradebook gt Preference
191. lain Victoria davis Kyl Condos Kristopher Davis Kytie Davis Kylle A Dunbar Hillary 1 On the Student Groups pane select Filter Selected from the pop up menu 2 Click the arrow to the left of the Active group to expand the list Or click on a group to filter the Scoresheet by a specific group 3 Select students from the list Press and hold the Shift key to select sequential students or press and hold the Command Mac or Ctrl Windows key to select multiple students The selected students or group appear on the Scoresheet Report on a single student or a selection of students 1 Select one or more students in the Student Groups pane on the left 2 On any report on the Criteria tab change the Students option selection to Selected Groups and or Students 3 Run the report Only the selected students appear on the report User Guide View past assignments and grades for a student who has switched into your class Student Groups Name 4 Description Missing Assignment Report Listing of assigments that have not been scored Fitter Selected scoresheet Student grade and assignment data Standards Report Standards Final Grades and Standards Assignm Active 20 Student Multi Sectian Report amp Student information from all of a students secti Bennett Nvke Student demographic information listed one ro Bowen Ethan Student Multi Section Report Chamberlain Victoria Criteria
192. lation to have the auto calculation checkbox deselected by default when creating new assignments Choose Set by Category to have the auto calculation checkbox available on the Categories Dialog enabling you to set the auto calculation by assignment category Cancel Click to discard any changes you made and close the window OK Click to save your changes Student Tab Field Description Hide Students Not Yet Enrolled Select the checkbox to remove the display of pre enrolled students in the gradebook Report Complete Dialog The following tables describe the fields that are visible on this dialog when performing certain functions Field Description Report Name of report has been generated Would you like to open the report or save it to a file Do one of the following Select the Open report option to open the report Select the Save Report option to save the report to a file Appendix Field Description Tables Field Description Cancel Click to discard any changes you made and close the window OK Click to save your changes Reports Window The following tables describe the fields that are visible on this window when performing certain functions Layout Field Description Name The name of the report appears Click the report you want to run Description A brief description of the report summarizing
193. ld Description Choose which final grades to fill Select the Students with No Grade option to only fill empty final grade fields in this category Select the Replace Manually Overridden Grades option to replace grades that have previously been manually changed from the calculated value Note Manually overridden grades display a red exclamation mark in the field Select the Replace All option to replace all final grades in this category Choose one or more values to fill Select a checkbox on the left to activate the value field Select the checkbox on the left of Manual Override to activate the manual override function Select the checkbox on the right of Manual Override to activate the score value checkboxes and fields Select the applicable score value checkboxes and enter the value or values you want to override on the Scoresheet e Select the Comment checkbox to fill comment information For example to remove comments from all students choose the Replace All score cell option then select the Comments checkbox Then leave the Comment filed blank This replaces all comments for all score cells with blank effectively clearing them while leaving all other attributes alone Selecting the Comment checkbox activates the Comment tab You can select stored comments from the comment bank on this tab Cancel Click to discard any changes you made and close the dialog OK Click to
194. ld 6 Use the Previous and Next arrows to repeat for each student if applicable Note Click Clear to discard changes made to the selected student s grade or click Close to close the Score Inspector window 7 Click Save on the Scoresheet window The new grade displays on the Scoresheet window in Final Grade mode Final Grades Note Use the Final Grade Fill Scores dialog to fill all final grades with the selected grade value View Additional Grades Detail View details for additional final grades on the Scoresheet The additional final grade items are distributed to teachers from the SIS How to View Additional Final Grades Detail 1 Select a class from the Classes pane 2 Click the Scoresheet tab then click Final Grades mode The Scoresheet Final Grades window appears 3 Double click the additional final grade column The Final Grades Detail window appears Standards Based Grades About Standards Based Grades PowerTeacher gradebook provides an easy way for a teacher to keep track of each student s progress on standards and other measures Teachers can continue to use traditional grading procedures on assignments evaluating by percentage points and or letter grades such as A B and C while addressing district or state mandated standards grades on the appropriate standards alpha or numeric gradescale For each assignment in PowerTeacher gradebook teachers can associate an unlimited number of course standards Thes
195. ld Note For additional entry options see Quick Entry Tips 6 Click Save The score appears on the Scoresheet window Note The Save and Revert buttons appear shaded until information is entered Mark Assignments Exempt Using Scoresheet To indicate that an assignment for a student is exempt mark the assignment as Exempt from the Scoresheet window or the Score Inspector An assignment can be marked as exempt with or without entering a score If no score is entered an italicized Ex appears within the selected student assignment score field If a score is entered the score appears italicized and shaded How to Mark an Assignment as Exempt 1 Select a class from the Classes pane 2 To enter scores for a group of students select the group from the Student Groups pane Otherwise all active students display by default 3 Click the Scoresheet tab then click Assignments mode The Scoresheet Assignments window appears Scoresheets 4 Click the assignment score field of the student who you want to exempt from the assignment The score field appears as an editable text field 5 Enter Ex in the score field Note For additional entry options see Quick Entry Tips 6 Click Save The score appears on the Scoresheet window Note The Save and Revert buttons appear shaded until information is entered Mark Assignments Late Using Scoresheet To indicate that an assignment for a student is late mark the assignment as Late fr
196. le select the Total student schedule option Select final grades and comments assignments and or category totals to display 5 Run the report Run a report with more data per page or include specific instructions Student Groups Rennort Nyko Bowen Ethar Chamberlain Victoria Condos Xristopner Davis Kylie Dunbar Hillary Enlers Beau Golding Asaley Holzer Mariah Kenworthy Justin Mari Andrew LaRocco Payton Montgomery Rowdy Nelson Richard Pethzel Trent Richardson Sara Ro770 Rebeka Sanford Xeegar Stout Megan lageant Haycen Name Criteria Layout Description Report Tithe Top Note Bottom Note Signature Line My report IM inchide Mr Smith Room 299 Vi ince For front office inchude 1 Select any report 2 In the Details pane select the Layout tab 3 Set any of the features listed there e Name Enter a specific name for the report Filter Sel 4 Missing Assignment Report Listing of assig ments that have mot deen scored diam ILL B Scoresheet amp Student grade and assignment data Standards Report Standards Final Grades and Standards Assignm Active 20 n o Scoresheet _ bad User Guide 2 e Page Breaks Determine if you want the report to break by section or by student e Top Note Include instructions to appear at the top of the report Bottom Note Include instru
197. le for a section such as the actual assigned grade scale or a modification to one or more grades within a grade scale will not be reflected in PowerTeacher gradebook until you recalculate final scores When recalculating final scores final scores are recalculated for all students both active and dropped Recalculating final scores for dropped students is critical when a student has changed enrollment but you have not yet received or scored all assignments After you have you can recalculate final scores and then distribute the updated information to the student s new teacher via email or another method How to Recalculate Final Scores 1 Select a class from the Classes pane 2 Click the Scoresheet tab then click Final Grades mode The Scoresheet Final Grades window appears 3 From the gradebook menu bar choose Tools gt Recalculate Final Scores The Scoresheet window refreshes showing the recalculated final scores Note If you are using standards in the gradebook a dialog appears with the following two options e Overall Class Final Grades e Standard Final Grades 4 If you have updated score code values select the Update Teacher Score Codes checkbox This allows all pre existing score codes to get the new values you have set For more information see Set Score Code Preferences Final Grades Enter Additional Final Grade Scores Additional final grade items are distributed to teachers from the SIS and appear on the Scor
198. le term is copied within the same class and for any lower level terms where the assignment does not fall into the date range For example Homework Quizzes Manually Override Final Grades After you enter final grades you may need to override a calculated final grade for a student When overriding a calculated grade you can set a unique value for both percent and letter grade How to Manually Override a Final Grade 1 Select a class from the Classes pane 2 Click the Scoresheet tab then click Final Grades mode The Scoresheet Final Grades window appears 3 Choose a reporting term week or month from the Filter By Reporting Term pop up menu The Scoresheet window refreshes and displays only those assignments and scores with a due date that falls within that selected reporting term week or month 4 Click the final grade field of the student for which you want to manually override a final grade 5 Final Grades Do one of the following e From the gradebook menu bar choose Tools gt Score Inspector e If using a one button mouse press COMMAND click and select Score Inspector e If using a two button mouse right click and select Score Inspector The Final Grade Score I nspector dialog displays the final grade details d O Select the Manual Override checkbox Enter the new percent in the Percent field if applicable Enter the new letter grade in the Grade field if applicable Enter final grade
199. lect the default grade calculation from the Default Standard Final Grade pop up menu For detailed information see the Preferences dialog field description table 6 To calculate the higher level standards grades from the lowest level standards grades select the Automatically calculate higher level standards grades from lowest level standards grades checkbox Notes When selecting the calculation method to apply to the automatic calculation of the higher level standards be aware that the calculation is derived from the lower level standards grades not the assignments standards grades Based on the calculation method selected the higher level standards grade is calculated ONLY from the lower level standards directly associated to it When this feature is enabled the higher level Math standard is calculated from the average of the lower level standards For example with the Mean Average calculation method selected the Math standard is calculated as 4 243 3 3 You can select the specific higher level standards you want to automatically calculate by choosing Selected Standards from the pop up menu Click the Select Standards button to choose which standards to calculate from the lower level standards For more information see the Select Standards dialog field description table Select the Allow the higher level standards to be scored on assignments checkbox to allow you to enter an assignment score on the higher level standards you se
200. lected 7 Select the Allow assignment scores to auto calculate the assignment standards scores checkbox to push assignment scores to the standards assignment scores 8 Click OK to save your changes Assignments with Standards Associate Standards to an Assignment Associate standards to an assignment to allow the entry of standards based scores on that assignment For complete details on adding an assignment see Add Assignments Note You must have the appropriate standards preferences enabled in order to associate standards to an assignment For more information see Set Standards Preferences Standards Based Grades How to Associate Standards to an Assignment 1 2 3 4 Select a class from the Classes pane Click the Assignments tab The Assignment window appears Double click on the applicable assignment The Assignment Detail window appears Click the Standards tab The available standards appear For more information on a available standards see View Standards Details Homework 1 Assignment Publish standards y Sel ID Standard Name RES L Can Access and Organize a Variety of Data 555 7 Demonstrates Ability to Leverage Technology for Research SSS 3 L Understands Economic Principals in Society M SSS 5 Understands Interrelationships of Global Economies C SSS 4 L Understands Interrelationships of Major Historical Events A G sss 1 Understands Structures of Power gt Select the
201. ll students or for a single standard You can select Fill Scores from the gradebook menu bar Alternately you can right mouse click if you are using a two button mouse How to Fill Assignment Standards Scores 1 Select a class from the Classes pane 2 To enter scores for a group of students select the group from the Student Groups pane Otherwise all active students display by default Standards Based Grades Click the Scoresheet tab then click Assignments mode The Scoresheet Assignments window appears Click the standards draw icon S on the assignment column header to display all standards associated to the assignment Right click on the standard column header for which you want to fill scores and select Fill Scores from the shortcut menu The Fill Assignment Standard Scores dialog appears Note You can also choose Tools gt Fill Scores from the gradebook menu bar For additional entry options see Quick Entry Tips Indicate whether you want to only fill empty scores or replace all scores by selecting one of the following options e Items with No Score e Replace All Select assignment attributes or enter a score value Click OK The values you selected appear on the scoresheet Click Save Quick Fill Assignment Standards Scores Quick Fill allows you to assign only the points possible or grade scale associated with the assignment or final grade How to Quick Fill Assignment Standards Scores 1 2 Select a cl
202. llows you to assign only the points possible or grade scale associated with the assignment or final grade The Quick Fill command is available on the Scoresheet window on the Assignment Shortcut Menu or the Standards Assignment Shortcut Menu How to Quick Fill Assignment Scores 1 2 Select a class from the Classes pane To enter scores for a group of students select the group from the Student Groups pane Otherwise all active students display by default Click the Scoresheet tab then click Assignments mode The Scoresheet Assignments window appears Right click or press Ctrl click on the assignment column header or standards column header if applicable for which you want to fill scores and select Quick Fill from the shortcut menu Select the applicable score from the selection menu The score you selected appears in any score field that was previously blank Click Save How to Quick Fill Final Grades 1 2 Select a class from the Classes pane Click the Scoresheet tab then click Final Grades mode The Scoresheet Final grades window appears Right click or press Ctrl click on the final grade column header for which you want to fill scores and select Quick Fill from the shortcut menu Select the applicable score from the selection menu The score you selected appears in any score field that was previously blank Click Save Copy and Paste Assignment Scores You can copy scores entered in one assignment to
203. mation on the Scoresheet Student Window 1 Select the term from the Term Selector pop up menu on the Classes pane For more information see Select Terms 2 Select the class from the Classes pane For more information see Select Classes Standards Based Grades 3 Select the Scoresheet Student window Scoresheet tab gt Student mode For more information see Scoresheet Student Window 4 Select the student from the Student Groups pane For more information see Student Groups Pane Note The Summary values are updated based on the student selection If the entire class is selected the values reflect the averages for the entire class If a student group or filtered students are selected the averages are for that selected group or filter students 5 Choose a reporting term from the Reporting Term pop up menu The Scoresheet Student window refreshes and displays only those assignments and scores with a due date that falls within that selected reporting term 6 Click the score field you want to change 7 Do one of the following e Use a quick entry option to edit the applicable attribute in the score field such as Collected Late Exempt or Missing For more information see Quick Entry Tips e If entering grades either enter the grade in the field or right click on the score field and select the grade from the Grades submenu e Use the Fill Scores commands to enter standard scores for all students listed on the scores
204. ment This information may be shared with administrators parents and students Enter the description of the assignment using plain text HTML or a combination of both Note Spell check enabled field For example Plain text Analyze and write 500 word essay on Herman Melville s Billy Bud What point is the author trying to make Support your idea with several aspects of the story plot characterization setting irony symbolism imagery etc Show how these different aspects work together to convey the message Please refer to the following resources HTML describing the resources showing pictures and links to these sites link Click to open the Web Link dialog Revert Click to discard any changes you made Note This button appears shaded until information is entered Appendix Field Description Tables Field Description Save Click to save your changes Note This button appears shaded until information is entered Publish Tab Field Description Publish In order for parents and student to view assignment Assignment information choose one of the following from the pop up menu Immediately On Specific Date e Days Before Due On Due Date If you do not want share assignment information with parents and students you can elect not to publish an assignment by choosing Never from the pop up menu Note If an assignment is included in calculating final grades
205. ment score for the student on that standard Most Recent A calculation based on the most recent assignment scores The number of assignments to use is defined on the Standards tab of the Preferences dialog Times Assessed The number of previous assignment Appendix Field Description Tables Field Description scores to use in the calculation Revert Click to discard any changes you made Note This button appears shaded until information is entered Save Click to save your changes Note This button appears shaded until information is entered Standards Details Dialog The following tables describe the fields that are visible on this window when performing certain functions Field Description ID District assigned identification number for the standard Description Description of the standard Grade Scale The name of the grade scale assigned to this standard Name Grade Scale Type Displays Numeric or Letter If Numeric the scale range appears in parentheses If Letter the Grade Cut Off and Value appears at the bottom of the dialog OK Click to close the dialog Standards Detail Window The following tables describe the fields that are visible on this window when performing certain functions Field Description Name The name of the selected standard appears Grade Scale The associated grade scale appears Click to open the Name
206. more groups within a set you can add students to a group Note Students can only belong to one group within a given set How to Add a Student to a Group 1 Select a class from the Classes pane 2 In the Student Groups pane click the expanding arrow next to the set that contains the group you want to add students to 3 Select the group Your selection appears highlighted in blue 4 Do one of the following e Click the Scoresheet tab The Scoresheet window appears e Click the Students tab The Students window appears 5 Select the student you want to add The student appears highlighted in blue Note Press and hold COMMAND Mac or CONTROL Windows to select multiple students 6 Drag and drop the student into the group Note If one or more students already belong to a group the Move Students to Group window appears Click Move Eligible to add the remaining students click Move All to add all the students or click Cancel Copy Students from Groups You can copy one or more students from one group to another group from the Student Groups pane Note Students can only belong to one group within a given set How to Copy a Student from One Group to Another Group 1 Select a class from the Classes pane 2 In the Student Groups pane click the expanding arrow next to the set that contains the group you want to move students from The set appears highlighted Student Groups 3 Click the expanding arrow next to the gro
207. mport file is the same as the student name in the section enrollment Deselect the checkbox if you do not want to validate student names File Score Type By default the pop up menu displays the type of the score based on the score value column in the import file If the file score type does not match the method by which the assignment is recorded in the import file use the pop up menu to choose the correct score type Points Percentage or Letter Grade Note The score type in the import file must match the File Score Type However the File Score Type does not necessarily have to match the method by which the assignment is recorded in PowerTeacher gradebook PowerTeacher gradebook will automatically translate the score value appropriately Summary Once the import file is chosen one of the following messages appear For PowerTeacher Score Template file format the Appendix Field Description Tables Field Description message 0 of 0 scores will be imported appears indicating the number of scores that will be imported compared to the number of rows of data in the import file For all other import file formats the message 0 of 0 rows will be imported appears indicating the number of data rows that will be imported as scores compared to the number of rows of data in the import file In addition one or more of the following messages may appear The message Assignment Name in
208. n 60 Hide ASIA MENE Sii A A RA RI a da 61 Hide Assignment SCOLes acere ttr rx eer etae edad a hte bas 61 TE IPC Dnnpe 63 About Grade Scales cepere A D EY GER n ER er t c na e c t d 63 View All Grade Scales zov eR Tn RR A ERE aa CK ke eee 63 Contents 5 User Guide View Class Grad Scales uni a ada 63 Add Grade Sali A D RU Ra n E A 63 eire 1T LT 64 Delete Grade Scales arripit arieni TOA daa Tu CEA ER ez He Dea ds vuU PER Ya Lada 64 Edit Student Grade Scales rt eaa te a RR VA De CERE ELA EA d 65 Set Grade Scales Emm 65 SCOPESN ECCS cio ia 67 About Scoresheets ewer ae becca ade E d e lia 67 View Scoresheets cus peius ade aeg iuter eda ra EE rV TAE TERRE 68 Filter ScOresheets a eere ex A A EE v A RR a aa 69 View Scoresheet Statistics ERI elder abra a Aerea TINTA 69 Mark Assignments Collected Using Scoresheet oooccocccconconconnconnnanenoncnnnnnanennnrnnes 70 Mark Assignments Exempt Using Scoresheet ssssssssssseseeeee 70 Mark Assignments Late Using Scoresheet oocccccccccononnnnconnnnnnnnncnnnnnncnnnnnnnrannrnnes 71 Mark Assignments Missing Using ScCoresheet occcoccoconcnnconconnncnnnannnoncnnnnnnnnanennnes 71 Mark Assignments Using Score Codes 0ococccconconccnncnnonnnnnnncnnncnnnnnnnnnnnnnanranranennnes 72 Enter Scores Using Scoresheet iomar snari eet taeda EE PA Red prd ea Fes bcne pa da ER daa 72 Edit Scores Using Scoresheet
209. n appears Note Click the column heading to sort in descending order Click again to sort in ascending order Click and hold on the column heading and drag to change the order in which the columns appear on the page Category The category by which the assignment is grouped appears Note Click the column heading to sort in descending order Click again to sort in ascending order Click and hold on the column heading and drag to change the order in which the columns appear on the page Points Possible The number of points possible for the assignment appears Note Click the column heading to sort in descending order Click again to sort in ascending order Click and hold on the column heading and drag to change the order in which the columns appear on the page Extra Points Enter the number of extra credit points possible for the assignment Max The sum of Points Possible and Extra Points appears Weight The weight of the assignment appears Note Click the column heading to sort in descending order Click again to sort in ascending order Click and hold on the column heading and drag to change the order in which the columns appear on the page Date Due The date the assignment is due appears Note Click the column heading to sort in descending order Click again to sort in ascending order Click and hold on the column heading and drag to change the order in which the columns appear on
210. n assignment for a student is exempt mark the assignment as Exempt using the Score Inspector or the Scoresheet window An assignment can be marked as exempt with or without entering a score If no score is entered an italicized Ex appears within the selected student assignment score field If a score is entered the score appears italicized and shaded How to Mark an Assignment as Exempt 1 Select a class from the Classes pane 2 To enter scores for a group of students select the group from the Student Groups pane Otherwise all active students display by default 3 Click the Scoresheet tab then click Assignments mode The Scoresheet Assignments window appears 4 Click the assignment score field of the student who you want to exempt from the assignment 5 Do one of the following e From the gradebook menu bar choose Tools gt Score Inspector e If using a one button mouse press COMMAND click and select Score I nspector e Ifusing a two button mouse right click and select Score Inspector The Score Inspector window displays the assignment details 5 Select the Exempt checkbox Note For additional entry options see Quick Entry Tips 6 Use the Previous and Next arrows to repeat for each student if applicable Note Click Clear to discard changes made to the selected student s assignment or click Close to close the Score Inspector window 7 Click Save on the Scoresheet window Mark Assignments Late Using Score
211. nal Score Calculation for a Specific Standard 110 Revert Manually Entered Standards Final Grades eeeeeen nnn 111 Standards Score Calculations seiiet anina iniii eee eee eee eee eee teen etna ene A aT 111 Calculation Method DescriptiON ocococoncconcconcconnnnnnan emen nnn nnn 113 Edit Most Recent Scores Calculation ssssssssssssssseem meme 116 Edit Default Standard Final Grade Calculation ccceeceee eee ee eee ee teste eee eeenaes 116 Recalculate Standards Final Grades cceecee cece eee cence eee eee eee ee eae eee eeeeenaes 117 Fill Standards Final Grades ccceccee cece eee eee eee eee ee eee memes 117 Fill Overall Class Final Grades ccceecee cece eee eee eee neta tenets AAA aS 118 Import and EXpOtTtoccccccnococnorocnnracnnracnnrannnrnnnnrnsnnrnsnnrncnnrnnnnnnrnrnnrncnnrncnnrncanrncanracanes 119 About Importing and Exporting c cece in eee eee eee eme meme mene 119 Export SCOreS saci Antic davai te ERR ER cc EROS Ed SA RS AR ENDITAT RE CREARE EAE 119 Import Scores Using Basic Import corsie noian rare ESEESE ERASER 120 Import Scores Using Advanced Import c00cccccccncocncnnnnnnnannnn cnc nennen emen 121 Score Inspector ueessesessesssuasuasuuu uu RR rn rn cnn snnrnnrnnrnnrnncnnenncnncanos 122 About Score IDnSpector niti eor o Trad RE Laer Due Cete Qu papa ud 122 View Assignment Score Details csessssssssssssses
212. nces dialog Select All to view both sets of pre defined comments Comment Bank The pre defined comment text stored in the Comment Bank Note Depending on the SIS the Comment Bank may not display Click the column heading to sort in ascending order Click the column heading again to sort in descending order Select one or more predefined comments Press and hold COMMAND Mac or CONTROL Windows to select multiple comments Comment Enter up to the defined number of characters in the field Character Displays the number of characters contained in the comment Appendix Field Description Tables Field Description Counter Clear Click to discard any changes you made Close Click to save your changes Resize Control Click the bottom right corner of the window to resize the Standards Comment Inspector dialog Standard Final Grade Score Inspector Dialog The following tables describe the fields that are visible on this dialog when performing certain functions Field Description Student Name of the selected student Note the arrows next to the student name Click the Next arrow to move to the next student within the Scoresheet Click the Previous arrow to move to the previous student within the Scoresheet Final Grade Item Name of the selected final grade item Note the arrows next to the final grade item Click the Next arrow to move to the next final gr
213. nd enter a new value in the editable text field Note Click the column heading to sort in descending order Click again to sort in ascending order Add Category If Total points is selected this button does not appear If Term weights is selected this button does not appear If Category weights is selected click the button to adda category The Select Categories window appears Select the checkbox to each category you want to add Click OK Remove If Total points is selected this button does not appear If Term weights is selected this button does not appear If Category weights is selected select the category you want to delete and click the button to remove a category Revert Click to discard any changes you made Note This button appears shaded until information is entered Save Click to save your changes Note This button appears shaded until information is entered Categories Dialog The following tables describe the fields that are visible on this dialog when performing certain functions Appendix Field Description Tables Field Description Name Enter the category name Note Spell check enabled field Abbreviation Enter the category abbreviation Color Use the pop up menu to choose the color used on the Scoresheet and Assignments windows to identify assignments within this category Points Possible Enter the default number of points possible for ea
214. nd pop up menu to indicate if you want to run the report for This term only or for This term and lower terms Select the Include terms with no grades checkbox to include terms where scores have not yet been recorded in the report Layout Field Description Report Title To change the report title enter a different report title Page Breaks Select the On Students checkbox to insert a page break between each student within the report This option is available when generating a report where the report is able to report one page per student Note Options vary from report to report and appear enabled disabled based on the selected report criteria To view a checkbox s report criteria place your cursor on the checkbox Top Note To add a header row to the report select the include checkbox When included the header row appears at the top of each page of the report Select the bold checkbox if you want the header row to appear in bold formatting Enter up to five lines of header text in the text field Note If you enter header text and run the report the text is available the next time you run the report Bottom Note To add a footer row to the report select the include checkbox When included the footer row appears at the bottom of each page of the report Select the bold checkbox if you want the footer row to appear in bold formatting Enter up to five lines of footer text in the text field
215. nge the class or term selection Send Now Click to send the email Cancel Click to cancel Fill Assignment Standard Scores Dialog The following tables describe the fields that are visible on this dialog when performing certain functions Field Description Standard Displays the name of the selected standard Choose which score cells to fill Select the Items with No Score option to only fill empty scores Select the Replace All option to replace all scores Appendix Field Description Tables Field Description Choose one or more values to fill Select a checkbox on the left to activate the score value field Use these checkboxes in conjunction with the score value checkboxes to replace existing values For example to remove comments from all students choose the Replace All score cell option then select the Comments checkbox Then leave the Comment filed blank This replaces all comments for all score cells with blank effectively clearing them while leaving all other attributes alone Collected Select the checkbox on the left to activate the selection Click the checkbox on the right to set is as the value to be entered in the score fields to indicate assignments have been collected Late Select the checkbox on the left to activate the selection Click the checkbox on the right to set is as the value to be entered in the score fields to indicate assignments a
216. nments and scores with a due date that falls within that selected reporting term Click the Final Score field under the standard column you want to change Do one of the following e Enter the grade in the field or right click on the Final Score field and select the grade from the Grades submenu e To delete the score right click on the score field and select Clear Score from the shortcut menu When the changes are made several visual indicators appear to alert you that the calculated grade has been manually overridden Final Score highest A EE 89 00 9 5 e Ifa calculated final score is overridden an orange crescent appears in the upper left corner of the final score field a red exclamation mark appears and the Standards Based Grades grade text changes from orange to black The field appears shaded until you click Save e If no calculated final score value existed but you enter one manually a red exclamation mark appears and the text displays in black The field appears shaded until you click Save 8 Click Save The final score fields displays the new value The visual indicators remain to alert you that the value has been changed Revert Manually Entered Standards Final Grades It may be necessary to revert a manually entered standards final grade back to the calculated final grade How to Revert Manually Entered Standards Final Grades 1 Select the term from the Term Selector pop up menu on the Classes
217. nt Report On the Criteria tab change the Sections option selection to Active Classes On the same row select Student from the Order By pop up menu mu ea qe Run the report Run a report for all sections at once 1 Select any report 2 Onthe Criteria tab change the Sections option selection to Active Classes 3 Run the report User Guide Print a class contact list student roster field trip check sheet and more Student Gross Mune Desenpber HOOT FET S S Ege e Iber sete 4 Standards Reooct Standards Final Graces and Standards Ass grmert rores q 5tocent Muki Sechon Report Studert Information from al ota tocent s sections D Stade roster Student cercgraanicinformabon lstec one row per student IEC Sudan oste Criteria Layout Condos Kr stopher Name Sudet Has de Davis Kyle Dunbar Hilary Description Studer demographic information listed one row per student T Output Type 9 Pr 7 Export ICE Ja Sectans 9 Seected Class fete Classes Suderas 9 Allenrote Selected Ceoups and or Students Marl Andrew Student Info W Stodent Name ME Student Nambe lirthday Cender IM Grade Leve Monignmery County Rich Parom info V Mothe s Name W Farsers Name Heme Prone G ardion mall Emergency Contacts Yesos Richard irie imay fA Form suen A Parent Co Hank Blank Baus Hanks amp cnardscn Sara Rebeka Sart 9 Cradebook Preference Student Last Name Student First Name Stude
218. nt reporting term structures between the classes For more information see Copy Final Grade Setup Copying Dissimilar Reporting Term Structures 10 Click Save on the Grade Setup Calculations window to save your changes Copy Final Grade Setup Copying Dissimilar Reporting Term Structures When you attempt to copy classes that have dissimilar reporting term structures you may need to resolve any unmatched reporting terms manually Use the following examples to determine the best resolution for each scenario Final Grades A Mismatch Detected Mismatch Detected The reporting terms in 1 A B Algebra do not match those in 2 A B Algebra Please select the specific reporting terms to copy from Selected Class Algebra Copy FROM this reporting term in Algebra T Uv 4 B s S 184 iy al Qi re 2 s b s o ry L 14 La 4 wy Cance Conf Any reporting terms with the same name are pre matched For example If you attempt to copy a Y1 class that has lower lever reporting terms of S1 Q1 Q2 S2 Q3 Q4 into an S1 class with lower level reporting terms S1 Q1 Q2 only any reporting terms with the same name will be pre matched automatically by the PowerTeacher application It is assumed that you want the S1 Q1 and Q2 from the Y1 class to go to those same reporting terms in the S1 class However you can always alter the pre matched selection if needed If no name matches are available then the gradebook looks for a structure ma
219. ntered Class Content 34 Class Content Edit Class Descriptions You can edit the class description from the Class Information window How to Edit a Class Description 1 Select a class from the Classes pane 2 Click the Class Content tab The Class Content window appears 3 4 Select Class Info mode Edit the information as needed For more information see Class Info Window in the Appendix Optionally click Add Web Link to add a Web link to the class description The Add Web Link window appears Edit the information as needed 7 Click OK to close the Add Web Link window 8 Click Save Note The Save and Revert buttons appear shaded until information is entered Delete Class Descriptions You can delete the class description from the Class Information window How to Delete a Class Description 1 2 Click the Class Content tab The Class Content window appears 3 4 Select a class from the Classes pane Select Class Info mode Remove the text and HTML in the Description field Note There are no restrictions when deleting 4 Click Save View School Content You can view links that have been created in PowerTeacher Administrator and distributed to the Class Content page in School Content mode These links cannot be modified in PowerTeacher gradebook How to View My Content 1 Select a class from the Classes pane 2 Click the Class Content tab The Class Content page appears 3
220. nts entered on the Comment Bank tab of the Preferences dialog Select All to view both sets of pre defined comments Resize Bar Click to resize the Comment Bank Drag the bar up or down to show or hide comments Comment The selected predefined comments appear You can combine also manually enter the assignment score comment using plain text or HTML You can combine manually entered comments with those selected from the Comment Bank Note Spell check enabled field Clear Click to discard any changes you made Close Click to save your changes Appendix Field Description Tables Field Description Resize Control Click the bottom right corner of the window to resize the Score Inspector Attendance Grid Report Detail Window The following tables describe the fields that are visible on this window when performing certain functions Criteria Field Description Name The name of the report Description A description of the report Sections Select the option indicating the sections for which you want to run the report Select Selected Class to generate a report for a class e Select Active Classes to generate a report for all classes Note If running this report for multiple sections courses are identified by course name and section number instead of course name and expression Students Select the option indicating the students for which you want to run t
221. o an assignment have scores entered the S icon color changes to green to provide a visual indicator that the all standards have scores provided This allows the teacher to see that there are no missing scores without having to open the standards drawer to review each associated standard column How to View Standards Using the Standards Drawer 1 2 3 4 Select a class from the Classes pane Click the Scoresheet tab Click Assignments mode The Scoresheet Assignments window appears Assignment columns with associated standards display a gray S icon with an arrow Click the icon to display the associated standards 9 d 3 5 Standards S MATHEMATICS 4 point rubric Uses concept 4 point rubric 4 point rubric NUM Assignment 06 01 2005 Communicat 3 5 Standard Compares an Click the S icon again to collapse the display of standards columns z Y g n N in in o xo o 9o gt O o En on N Eso gt o NO ios 55 145 qoa ro oo o E ii a 2 2 y ipe 10 View Standards Details Window You can view standards details on the Scoresheet window in any mode How to View Standards Details Window 1 2 3 4 Select a class from the Classes pane Click the Scoresheet tab The Scoresheet window appears Click Assignments Final Grades or Student mode Click the arrow on the standards column header The Standards Details window appears
222. om the Scoresheet window or the Score Inspector An assignment can be marked as late with or without entering a score When marked as late a red circular L appears within the selected student assignment score field How to Mark an Assignment as Late 1 Select a class from the Classes pane 2 To enter scores for a group of students select the group from the Student Groups pane Otherwise all active students display by default 3 Click the Scoresheet tab then click Assignments mode The Scoresheet Assignments window appears 4 Click the assignment score field of the student whose assignment is late The score field appears as an editable text field 5 Enter Lt in the score field Note For additional entry options see Quick Entry Tips 6 Click Save The score appears on the Scoresheet window Note The Save and Revert buttons appear shaded until information is entered Mark Assignments Missing Using Scoresheet To indicate that an assignment for a student is missing mark the assignment as Missing from the Scoresheet window or the Score Inspector If marked as missing an orange circular M appears within the selected student assignment field If the assignment is marked as Collected the orange M is replaced with a green checkmark If a score is entered the orange M is replaced with is replaced with the score How to Mark an Assignment as Missing 1 Select a class from the Classes pane 2 To enter scores for a g
223. on see Set Standards Preferences How to Enter Standards Scores and Attributes for an Assignment with the Standards Score Inspector 1 Select a class from the Classes pane 2 To enter scores for a group of students select the group from the Student Groups pane Otherwise all active students display by default 3 Click the Scoresheet tab then click Assignments mode The Scoresheet Assignments window appears 4 Click the standards draw icon S on the assignment column header to display all standards associated to the assignment For more information see Associate Standards to an Assignment Click the assignment score field under the applicable standard column Do one of the following e From the gradebook menu bar choose Tools gt Score Inspector e Ifusing a one button mouse press COMMAND click and select Score I nspector e If using a two button mouse right click and select Score Inspector The Standards Score Inspector dialog displays the assignment details For more information see Standards Score Inspector Dialog 7 Select the applicable attribute and score for the standards assignment Note Use the navigation buttons arrows to navigate to the next standard column assignment or student on the Standards Score Inspector 8 Click Close The attribute and or score appears on the Scoresheet window Fill Assignment Standards Scores Use the Fill Scores command to quickly and easily enter the same score for a
224. ons assigned to that term Note To increase or decrease the size of the contents within the window choose View gt Zoom View Final Grades View final grades for a particular class on the Scoresheet in Final Grades mode How to View Assignments 1 Select a class from the Classes pane 2 Click the Scoresheet tab then click Final Grades mode The Scoresheet Final Grades window appears 3 On the Grading tab of the Preferences dialog set how you want to view grades on the Scoresheet in Final Grades mode For more information see the Preferences Dialog field description table in the Appendix Calculate Final Grades by Total Points The total points method calculates final grades based on how many points a student has accumulated over the term divided by total points possible Note You can calculate final grades by total points for all reporting terms within the reporting term hierarchy How to Calculate Final Grades by Total Points 1 Select a class from the Classes pane 2 Click the Grades Setup tab 3 Select Calculations mode Final Grades Note To increase or decrease the size of the contents within the window choose View gt Zoom 4 Click the name of the reporting term you want to set up final grade calculation for The Calculations Detail window appears Select the Total Points option for Calculate Final Grade Using Enter the number of low scores you want to drop from the final grade calculation in the Num
225. or each group 6 Click OK The new set appears in the Students Group pane Edit Sets Once you have created a set you can then update the information whenever needed How to Edit a Set 1 Select a class from the Classes pane 2 In the Student Groups pane select the set you want to rename Your selection appears highlighted in blue 3 Do one of the following e If using a one button mouse press CONTROL click and select Edit e If using a two button mouse right click and select Edit The Edit Student Group Set window appears 4 Enter the name of the set up to 50 characters in the Group Set Name field 5 Click OK The updated set appears in the Students Group pane Delete Sets Once you have created a set later you may find it necessary to delete it If so you can delete the set from the Student Groups pane Student Groups How to Delete a Set 1 Select a class from the Classes pane 2 In the Student Groups pane select the set you want to delete Your selection appears highlighted in blue Note Press and hold COMMAND Mac or CONTROL Windows to select multiple sets 3 Do one of the following e Click the Minus button e If using a one button mouse press CONTROL click and select Delete e If using a two button mouse right click and select Delete The Delete Selected Student Group Information window appears Note If a set has one or more groups associated to it the message This set is not empty
226. order Click again to sort in ascending order Click and hold on the column heading and drag to change the order in which the columns appear on the page Type The type of link created The link types include Web Application e Web site PDF Word Document Excel Document PowerPoint Document Video Link Audio Link Miscellaneous File Note Click the column heading to sort in descending order Click again to sort in ascending order Click and hold on the column heading and drag to change the order in which the columns appear on the page Address The URL or Web address for this link Note The link can also point to an application or content items such as a document or presentation on a district file server Note Click the column heading to sort in descending order Click again to sort in ascending order Click and hold on the column heading and drag to change the order in which the columns appear on the page Content Groups Click to view the assigned categories of the school content links The Content Groups dialog appears Classes Pane The following tables certain functions Appendix Field Description Tables describe the fields that are visible on this window when performing Field Description Term Selector When you first launch PowerTeacher gradebook the current full year term appears The pop up menu displays current future and past year terms as well as any l
227. ore Inspector e If using a one button mouse press COMMAND click and select Score Inspector e If using a two button mouse right click and select Score Inspector The Score Inspector window displays the assignment details 6 Highlight the score and press DELETE 7 Use the Previous and Next arrows to repeat for each student if applicable Score Inspector Note Click Clear to discard changes made to the selected student s assignment or click Close to close the Score Inspector window 8 Click Save on the Scoresheet window The score no longer appears on the Scoresheet Add Assignment Score Comments When entering an assignment score comment you can use plain text HTML predefined and personal comments After entering an assignment score comment this information may be shared with administrators parents and students In order for parents and student to view this information you need to publish it How to Add an Assignment Score Comment 1 Select a class from the Classes pane 2 To enter scores for a group of students select the group from the Student Groups pane Otherwise all active students display by default 3 Click the Scoresheet tab then click Assignments mode The Scoresheet Assignments window appears 4 Click the assignment score field of the student for which you want to enter a score comment 5 Do one of the following e From the gradebook menu bar choose Tools gt Score Inspector e If using a
228. ories in the report Date Range Choose the date range for which you want to run this report from the pop up menu Manual ALL Reporting Term This Week This Month Appendix Field Description Tables Field Description Last Week Last Month If you chose a specific reporting term use the second pop up menu to indicate if you want to run the report for This term only or for This term and lower terms Start Date If you chose Manual for Date Range enter the start date for the date range using the format mm dd yyyy or click the Calendar icon to select a date End Date If you chose Manual for Date Range enter the end date for the date range using the format mm dd yyyy or click the Calendar icon to select a date Layout Field Description Report Title To change the report title enter a different report title Page Breaks Select the On Sections checkbox to insert a page break between each section within the report This option is available when generating a report for all classes Select the On Students checkbox to insert a page break between each student within the report This option is available when generating a report where the report is able to report one page per student Note Options vary from report to report and appear enabled disabled based on the selected report criteria To view a checkbox s report criteria place your cursor on the checkbox
229. ossible should be counted more heavily When you have multiple data points and students have been given lots of chances to demonstrate mastery It allows the student to overcome their initial attempts when they don t understand at the beginning because only the middle score is used Some people consider this one of the most consistent Standards Based Grades When Not to Use It When students are introduced to a new concept and the learning is cumulative over time For example students start out not understanding a concept but over the term they get it Averaging their initial scores where they were unfamiliar with the work with their final attempts when they understood the concepts may not be the best measure For example consider the following scores 20 30 40 95 100 In this case the student likely did not understand the concept at the beginning but by the end they got it The average here is 57 which may not be the most reflective of their proficiency at the end of the term When all standards scores are valid indicators of performance the teacher may not care about the specific points possible This is especially true if there are high point value assignments from early in the semester and the students have grown tremendously since that time When there are only a few data points In that case the middle number can simply be luck Or when the learning is cumulative where the student
230. ossible based on score entered Percent Percentage based on score entered Grade Letter grade based on the score entered Comment Detailed information about the assignment score This information may be shared with administrators parents and students Enter the assignment score comment using plain text HTML and predefined comments You can also enter comments on the Comment tab or combine manually entered comments with those selected from the Comment Bank Note Spell check enabled field Once a score comment has been entered a blue circular C appears within the selected student assignment score field on the Scoresheet window To view the comment hover the mouse over the comment icon Clear Click to discard any changes you made Close Click to save your changes and close the window Comment Tab Field Description Student Name of the selected student Note the arrows next to the student name Click the Next arrow to move to the next student within the Scoresheet Click the Previous arrow to move to the previous student within the Scoresheet Assignment Name of the selected assignment Note the arrows next to the assignment name Click the Next arrow to move to the next assignment within the Scoresheet Click the Previous arrow to move to the previous assignment within the Scoresheet Code The numeric alphabetical or alphanumeric comm
231. ow to move to the previous student within the Scoresheet Reporting Term Reporting term for the selected final grade Manual Override Whether manual override of a final grade is enabled Percent Percentage based on score entered Grade Letter grade based on score entered Points Points earned and points possible based on score entered Comment Detailed information about the final grade This information may be shared with administrators parents and students Note Depending on the SIS this field may be read only Enter the final grade comment using plain text HTML and predefined comments Click the Comment tab to select one or more predefined comments from the Comment Bank Note Spell check enabled field Once a score comment has been entered a blue circular C appears within the selected student final grade field on the Scoresheet window To view the comment simply hover the mouse over the comment icon Clear Click to discard any changes you made Close Click to save your changes and close the window Note If the selected student s final grade includes a comment the Clear Score window appears displaying the message This score has a comment Do you want to clear the Score Information Either click No or Yes Appendix Field Description Tables Comment Tab Note Depending on the SIS this tab may not be available Field Description Student Name of the selected
232. ower level terms within a term Choose a term from the pop up menu Classes for the selected term appear Note The selected term becomes the new default setting Classes When you first launch PowerTeacher gradebook the Class List displays classes for the current term The first class in your daily schedule appears highlighted Information that appears in the class list is defined by your section preferences Select a class The window in which you were last working refreshes for the selected class The selection is stored for the next time you log in to the gradebook Note Information that appears in the class list is defined by your section preferences For more information see Set Section Preferences Content Groups Dialog The following tables certain functions describe the fields that are visible on this dialog when performing Field Description Name The name of the content group Color The color assigned to the content group Description The description of the content group Plus Click to add a new a new content group The new group appears on the left side of the dialog Note School Content Groups are read only Minus Select an existing group and click to delete The group is removed on the left side of the dialog Note School Content Groups are read only Cancel Click to cancel Close Click to close the dialog Appendix Field Description Table
233. ows Active Student group for students who are currently enrolled in the class Dropped Student group for students who are no longer enrolled in the class Set Name of the first tier in the hierarchical structure of student grouping Use the contextual pop up menu to Edit Delete Add Group Set or Add Group Group Name of group within a set Use the contextual pop up menu to Edit Delete Add Group Set or Add Group Students Students within a selected group Use the contextual pop up menu to Show Details Delete Appendix Field Description Tables Field Description Add Group Set or Add Group Student Detail Window The following tables describe the fields that are visible on this window when performing certain functions Student Tab Field Description Photo The student s school picture appears Alert Discipline Guardian Medical or Other icons appear if an alert exists for student Click an icon to view the alert text Name The student s first and last name appears Gender The student s gender appears Birthday The student s date of birth appears Student Home Phone The student s home phone number appears Father s Name The student s father s name appears Mother s Name The student s mother s name appears Emergency Contacts The student s emergency contact information appears Click to view the telephone number in
234. pears Note To increase or decrease the size of the contents within the window choose View gt Zoom Select an assignment The Assignment Detail window appears Click Publish Assignment publishing information appears Deselect the Publish Scores checkbox Click Save oa a w Grade Scales About Grade Scales PowerTeacher gradebook uses a default grade scale that is set up and managed by your school s district administrators You can view detailed information about the default grade scale or view the grade scale for a specific class Because the default grade scale may or may not work for your classes you can also set up custom grade scales based on your needs For example if you have resource students and mainstream students in the same class create different grade scales for the groups View All Grade Scales Use the following procedure to view all grade scales associated to your school district How to View Grade Scales 1 Select a class from the Classes pane 2 Click the Grades Setup tab 3 Select Grade Scales mode The Grade Scales window displays basic information for each grade scale Note To increase or decrease the size of the contents within the window choose View gt Zoom View Class Grade Scales Use the following procedure to view grade scales associated to a specific class How to View Grade Scales Associated to a Specific Class 1 Select a class from the Classes pane 2 Click the Grades Setup tab
235. port a Select the Open Report option b Click OK The report results display based on the parameters you selected 8 To save the report to a file a Select the Save Report option b Click OK The Save Report window appears c Enter a file name of the report in the Save As field By default this field populates with Standards Report d Choose the location where you want to save the report from the Where pop up menu Note Desktop appears as the default setting If you select a different location that location then becomes the new default setting e Click Save The Scoresheet Report Complete window appears f Click OK g To view the report navigate to where the report was saved and open it The report results display based on the parameters you selected Run the Student Multi Section Report Run the Student Multi Section report to generate section scores by assignment and the final grade for each reporting term listed in a one page per student layout This report is similar to the Individual Student Report but is able to present information from any section that the student is taking Reports Note This report only displays data entered by teachers who use PowerTeacher gradebook If other teachers are entering assignments and scores through other applications such as PowerGrade then that data does not display How to Run the Student Multi Section Report 1 Select a class from the Classes pane Click the Repor
236. possible points for the assig nment are entered For a letter grade the highest possible grade in the grade scale associated with the section is entered How to Enter a Score 1 2 6 Edi Select a class from the Classes pane To enter scores for a group of students select the group from the Student Groups pane Otherwise all active students display by default Click the Scoresheet tab then click Assignments mode The Scoresheet Assignments window appears Click the assignment score field of the student for which you want to enter a score The score field appears as an editable text field Enter the score in the score field Note For additional entry options see Quick Entry Tips Press ENTER or RETURN The score appears the final grade automatically recalculates and the cursor advances to the next assignment field Note The score field and the final grade field appear shaded until you click Save Click Save The score appears on the Scoresheet window Note The Save and Revert buttons appear shaded until information is entered t Scores Using Scoresheet You can edit a score from the Scoresheet window or the Score Inspector How to Edit a Score 1 2 Select a class from the Classes pane To enter scores for a group of students select the group from the Student Groups pane Otherwise all active students display by default Click the Scoresheet tab then click Assignments mode The Scoresheet Ass
237. ppears at the top of each page of the report Select the bold checkbox if you want the header row to appear in bold formatting Enter up to five lines of header text in the text field Note If you enter header text and run the report the text is available the next time you run the report Bottom Note To add a footer row to the report select the include checkbox When included the footer row appears at the bottom of each page of the report Select the bold checkbox if you want the footer row to appear in bold formatting Enter up to five lines of footer text in the text field Note If you enter footer text and run the report the text is available the next time you run the report Signature Line To add a signature line select the include checkbox When included the parent signature line appears at the bottom of each page of the report Note If the report includes a bottom note the signature line appears above it Run Report Click to open the report or save the report The Report Complete window appears Appendix Field Description Tables Final Grade Score Inspector Dialog The following tables describe the fields that are visible on this dialog when performing certain functions Score Tab Field Description Student Name of the selected student Note the arrows next to the student name Click the Next arrow to move to the next student within the Scoresheet Click the Previous arr
238. r Number prt coy ke n Report Preview Stout Megan aptam Hayder Sradent Name Mothers Nome Father s Name Siudert Number GradeLlewel Form Sbmined Pare Chaperow Droooed i0 1 Select the Student Roster Report 2 Select the Student Info and Parent Info you d like to see on the report 3 Select and name any blank fields needed 4 In the Report Preview area drag and drop the columns to the left or right to achieve the desired order 5 Run the report Sort the students in a different order or change the name display 1 Open the Preferences dialog Tools gt Preferences on Windows PowerTeacher Gradebook gt Preferences on Mac 2 Click on the Student tab 3 Set the required display and sorting preferences Create additional columns per student to track book number locker number permission slips etc Go to Student Info Tab 2 Click Extra Class Columns 3 Rename the five Custom columns as needed or create additional columns 4 Enter data for each student in these columns on the Student Info window also available on the Student Detail pane Click the arrow by the student s name to view student details User Guide Enter in a teacher personal note per student 1 On the Scoresheet or Student Info window click on the arrow next to the student name On the Student Detail pane click the Teacher Personal Note tab Enter data about the student as needed Manage content links from the I nternet
239. r dictionary There are two ways to use spell check either automatically or by using Check Spelling from the gradebook menu bar Note Spell check is available for the following PowerTeacher gradebook fields assignment Name and Description Category Name and Description Assignment Score Inspector and Final Score Inspector Comment Turn Spell Check On or Off Use the Spell Check tab on the Preferences window to turn spell check on and off How to Turn Spell Check On or Off 1 From the gradebook menu bar choose PowerTeacher Gradebook gt Preferences The Preferences window appears 2 Click the Spell Check tab Spell Check preference information appears Do one of the following e Select the Enabled background checking checkbox to turn automatic spell check on e Deselect the Enabled background checking checkbox to turn automatic spell check off 4 Click OK to save your changes Manage Your Dictionary Use the Spell Check tab on the Preferences window to customize your spell check dictionary by adding editing or deleting words How to Manage Your Dictionary 1 From the gradebook menu bar choose PowerTeacher Gradebook gt Preferences The Preferences window appears 2 Click the Spell Check tab Spell Check preference information appears Edit the information as needed 4 Click OK to save your changes Spell Check 28 Spell Check Automatically Check Spelling As you enter text in a spell check enabled text
240. re late Exempt Score Select the checkbox on the left to activate the selection Click the checkbox on the right to set is as the value to be entered in the score fields to indicate assignments are exempt Missing Select the checkbox on the left to activate the selection Click the checkbox on the right to set is as the value to be entered in the score fields to indicate assignments are missing Score Select the checkbox on the left to activate the selection Enter the score to fill Cancel Click to discard any changes you made and close the window OK Click to save your changes Fill Comments Dialog Free Form Text Comments Field Description Choose which comments to fill Select Students with No Comment option to only fill where no comments existed Select the Replace All option to replace all comments Enter up to 100 characters Enter narrative comment in the field Note Spell check enabled field Cancel Click to discard any changes you made Appendix Field Description Tables Field Description OK Click to save your changes Predefined Comments Field Description Choose which Select the Items with No Score option to only fill where no comments to fill comments existed Select the Replace All option to replace all comments Comment Bank Select a checkbox on the left to activate the score value field You can use
241. res by selecting one of the following options e Students with No Grade e Replace Manually Overridden Grades e Replace All Select or enter a grade value Click OK The values you selected appear on the scoresheet Click Save Import and Export About I mporting and Exporting PowerTeacher gradebook provides the tools for exporting Scoresheet information for a single assignment from PowerTeacher gradebook into a comma separated values csv text file using the PowerTeacher Score Template The file can then be used to record assignment scores offline Once you are finished recording assignment scores you can then import the updated information back into PowerTeacher gradebook In addition to the PowerTeacher Score Template you can also import scores for a single assignment using a variety of file formats from third party applications If you use your own file format to import assignment score information at a minimum the file must contain a student identifier school defined student number column and a score column You may also include columns such as a student name column or additional score columns if maintaining assignment score information for several assignments within a given import file Note Although the PowerTeacher gradebook import function only imports scores for a single assignment at a given time your import file may contain assignment score information for several assignments Export Scores PowerTeacher Gradeboo
242. ribe the fields that are visible on this window when performing certain functions Field Description Order The order in which the links appear on the page Note Click the column heading to sort in descending order Click again to sort in ascending order Click and hold on the column heading and drag to change the order in which the columns appear on the page Name The name of the link or content Note Click the column heading to sort in descending order Click again to sort in ascending order Click and hold on the column heading and drag to change the order in which the columns appear on the page Group The group to which the link belongs Note Click the column heading to sort in descending order Click again to sort in ascending order Click and hold on the column heading and drag to change the order in which the columns appear on the page Type The type of link created Appendix Field Description Tables Field Description The link types include Web Application e Web site PDF Word Document Excel Document PowerPoint Document Video Link Audio Link Miscellaneous File Note Click the column heading to sort in descending order Click again to sort in ascending order Click and hold on the column heading and drag to change the order in which the columns appear on the page Address The URL or Web address for this link Note The link can also point to
243. roficiency at the end of the term When there are multiple possible scores and it is unlikely for the exact score to be consistent For example this is not a good measure for percentage scores Example percentage scores 90 91 25 100 99 81 5 98 97 25 96 94 In this data the mode is 25 The average is 81 5 The median is 94 When the highest score could be based on chance or lucky guessing For example on multiple choice tests the student could have guessed right on several questions by chance boosting their highest score For example one student s results for one standard assessed on 5 multiple choice tests were as follows 70 95 70 70 70 Although the student did get a 95 once this score may not be the best reflection of the student s actual level of proficiency on this standard When some of most recent scores themselves are anomalies For example if a student recently was very ill or experienced some other phenomenon then the most recent scores may not be reflective of their actual Standards Based Grades Calculation When Not to Use It Method reflection of the student s proficiency This is usually proficiency assessed student by student to determine if the most recent scores are accurate It can also happen when the most recent assessment is not as detailed or reliable as earlier assessments or there were other distracting factors For example students have lots of good qui
244. roup individual student selection of students or any combination use student groups Student Field Select the option indicating which student field you want to include in the report Student Name Student Number If Student Number is selected use the Sort By pop up menu to indicate the students number order Select Number to sort student numbers sequentially Select Random to sort student numbers arbitrarily Note If Student Name is selected the student s name may appear truncated if it exceeds the width of the report column Start Date Enter the start date for the date range using the format mm dd yyyy or click the Calendar icon to select a date End Date Enter the end date for the date range using the format mm dd yyyy or click the Calendar icon to select a date Layout Field Description Report Title To change the report title enter a different report title Page Breaks Select the On Sections checkbox to insert a page break Appendix Field Description Tables Field Description between each section within the report This option is available when generating a report for all classes Select the On Students checkbox to insert a page break between each student within the report This option is available when generating a report where the report is able to report one page per student Note Options vary from report to report and appear enabled disabled based on
245. roup of students select the group from the Student Groups pane Otherwise all active students display by default 3 Click the Scoresheet tab then click Assignments mode The Scoresheet Assignments window appears 4 Click the assignment score field of the student whose assignment is missing The score field appears as an editable text field Scoresheets 5 Enter Mi in the score field Note For additional entry options see Quick Entry Tips 6 Click Save The score appears on the Scoresheet window Note The Save and Revert buttons appear shaded until information is entered Mark Assignments Using Score Codes Score codes are created by the teacher and used to mark assignments by applying a pre determined percentage or numeric grade value or making the assignment score exempt from the final grade calculation You must first set the score code preferences before you can mark an assignment with a score code For more information see Set Score Code Preferences How to Mark an Assignment Using Score Codes 1 Select a class from the Classes pane 2 To enter scores for a group of students select the group from the Student Groups pane Otherwise all active students display by default 3 Click the Scoresheet tab then click Assignments mode The Scoresheet Assignments window appears 4 Click the assignment score field of the student whose assignment is missing The score field appears as an editable text field 5 Doone of t
246. rted by alphabetical listing Click the letter that corresponds to the first letter of the index entry you want and then click the topic The information appears in the topic pane e If using Windows a text field appears Click Index and enter a keyword or phrase in the text box The topics containing the index term display below the text box Click the appropriate topic and the information appears in the topic pane Search Tab The Search tab provides a way to locate occurrences of a specific word or phrase in the help Click Search enter a keyword or phrase in the text box and then click Go The topics containing the search phrase display below the text box Select the appropriate topic and the information appears in the topic pane Topic Pane The topic pane on the right displays individual help topics such as information about PowerTeacher gradebook concepts or step by step procedures for using specific PowerTeacher gradebook features If you access the PowerTeacher gradebook help window from the menu bar or by using the command keys the topic pane displays the first topic within the PowerTeacher gradebook help the Introduction section PowerTeacher Gradebook Help If you access the PowerTeacher gradebook help window by clicking the Help icon the topic pane displays context sensitive information specific to the PowerTeacher gradebook window you are viewing including e How do I display this window e What is the purpose of thi
247. s Copy Assignments Dialog The following tables describe the fields that are visible on this dialog when performing certain functions Field Description Assignment Select the checkbox for each assignment to be copied Checkbox Name The assignment title appears Category The assigned category appears Due Date The date on which the assignment is due appears Cancel Click to discard any changes you made and close the dialog Next Click to indicate the classes in which the selected assignments will be copied Term Selector Select the applicable term from the pop up menu Class Checkbox Select the checkbox for each class in which to copy the assignments Note that the section number appears shaded to the right of the class name Due Date Select the assignment due date from the pop up menu Select Existing to keep the existing due date that displays Select Today to set the due date to the current date Select Custom to set a specific due date Click the calendar icon next to the text box and select the applicable date Back Click to return to the assignments selection Cancel Click to discard any changes you made and close the dialog OK Click to save your changes Copy Final Grade Setup Dialog The following tables describe the fields that are visible on this dialog when performing certain functions Copy Grade Setup Term
248. s The Preferences dialog appears Click the Score Codes tab if not already selected Click Add The Create a New Score Code dialog appears A Create a New Score Code Create a new score code for use in PowerTeacher Check exempt or enter score values as needed Exempt Check Exempt for codes that should not be included in grade calculations Scored Enter a Percent to be used in assignment calculations and for standards scales with letter grades If applicable enter a Numeric value to be used on numenc scales tex 1 4 scale for standard Code Info Code Description Value p gt p Exempt Percent Numeric Maximum 1 Value Enter a value in the Code field Note Maximum length is six characters Numeric characters can be used but single digits such as 7 are not allowed Do not use a value that already exists in a grade scale Enter a brief description of the code in the Description field Note Maximum length is 30 characters Select the Exempt checkbox to exclude this score from the final grade calculation Note If you deselect this checkbox you must enter a Percent value and Numeric Type If the score is not exempt enter a value in the Percent field This value is the percentage to be used when calculating the final grade for the assignment This value can range from O to 200 Select a Numeric Value from the pop up menu e Select Minimum to use the minimum value of the applicable grade scale e Select
249. s know much more at the end of the term and their proficiency is significantly better across the board than at the start For example consider the following scores 20 30 40 95 Calculation Method Highest Most Recent measures of performance This measure throws out high and low outlying scores For this reason housing price data is usually listed in terms of the median sales price There are extremes at either end that can skew average When you have a small range of possibilities For example when using letter grades A B C D F or a 1 4 scale there are only a limited range of score options If a student s scores are A D A B A the most frequently occurring value is A When the student s highest level of demonstrated proficiency is a good indicator of what they know and can do When assessments are in depth and highly reliable In these cases many districts believe that the student s highest score is a good indicator When the learning is cumulative and the students will demonstrate a much higher level of proficiency at the end of the term than at the beginning In these cases it makes sense to focus on the most recent scores as a Standards Based Grades When Not to Use It 100 In this case the student likely did not understand the concept at the beginning but by the end they got it The median or middle number here is 40 and may not be the most reflective of their p
250. s as is or click Adjust Scores to adjust them based on the new points possible Copy Assignments You can use the Copy Assignments function to copy assignments from one class to other classes You can copy assignments from the Assignments window or the Scoresheet Assignments window using the gradebook menu bar Alternately you can right mouse click if you are using a two button mouse When copying an assignment the assignment details and publish settings are copied to the new assignment with the exception of the assignment score If an assignment with same name or abbreviation already exists in the class you are copying the assignment to such as FirstHW the suffix next larger number gt is appended to the assignment name or abbreviation such as FirstHW_1 How to Copy Assignments 1 Select a class from the Classes pane 2 Click the Assignments tab The Assignment window appears Note To increase or decrease the size of the contents within the window choose View gt Zoom Select an assignment 4 Either choose Tools gt Copy Assignments from the gradebook menu bar or right mouse click and select Copy Assignments The Copy Assignments dialog appears Edit the information as needed Click OK The assignment or assignments are copied to the selected classes Click Save Delete Assignments You can delete an assignment from the Assignments window or the Scoresheet window using the Minus button Alternately you
251. s for a single student You can also view the average final grade averages across multiple students for the previous terms How to View Previous Reporting Terms Final Grades 1 Select the term from the Term Selector pop up menu on the Classes pane For more information see Select Terms 2 Select the class from the Classes pane Click the Scoresheet tab then click Student View mode The Scoresheet Student View window appears 4 Select the student from the Student Groups pane For more information see Student Groups Pane Note To view the average final grades across multiple students select the group on the Classes pane The average final grades for the students in the selected group appears in the shaded area 5 Choose a reporting term from the Reporting Term pop up menu The Scoresheet Student View window refreshes and displays only those assignments and scores with a due date that falls within that selected reporting term 6 Select the Terms button The previous reporting terms and the final grades display at the top of the scoresheet in a shaded area Standards Based Grades 7 To remove the previous report term display deselect the Terms button Add Standards Final Grade Comments When entering a standards final grade comment you can use plain text HTML and predefined comments How to Add a Standards Final Grade Comments Li 2 Select the class from the Classes pane Click the Scoresheet tab then click
252. s in which you want to copy to or from non matching reporting terms a resolution dialog appears to allow you to customize which classes and terms are copied Limitations in copying single reporting terms to other terms in the same class You can copy a single reporting terms to any or all other terms in the same class with one exception If that single reporting term uses term weighting then it is likely not applicable for the other terms How to Copy Final Grade Setup for a Reporting Term 1 Select a class from the Classes pane 2 Click the Grade Setup tab 3 Select Calculations mode The Grade Setup Calculations window appears 4 Select a reporting term from the Reporting Term column 5 Do one of the following e Choose Tools gt Copy Final Grade Setup from the gradebook menu bar On the Copy Final Grade Setup dialog select the Reporting Term only option e Right mouse click on the reporting term and select the applicable Copy Grade Setup Reporting Term Only option e On the Calculations Detail window click the grey Copy button 6 The Copy Grade Setup dialog appears Select the checkbox next to the reporting terms to which you want to copy the selected final grade setup Click on Select All to select all available reporting terms Note Click on a selected checkbox to clear the checkmark 8 Click Next A confirmation message appears Click Back to change your selections or click Finish to apply your selections Final
253. s window e What can I do on this window e What do the field on this window mean Links Within help topics are links to additional information or procedures These links display as underlined text Click the underlined text to display the additional information Preferences About Preferences Use Preferences to customize various aspects of PowerTeacher gradebook including the Final Grade column of the Scoresheet window the Class List in the Classes pane and Spell Check Add Comments to the Personal Comment Bank Add comments to the Personal Comment Bank that will be available when assigning scores and comments to assignments and final grades You can also edit and delete previously entered comments How to Add Comments to the Personal Comment Bank 1 On the PowerTeacher Gradebook menu select Preferences The Preferences dialog appears 2 Click the Comment Bank tab Do one of the following e Click Add to add a new comment Enter information on the Create a New Teacher Comment dialog and click OK e Select a comment from the list and click Edit to change an existing comment e Select a comment from the list and click Delete to remove a comment from the list A confirmation dialog appears Select Yes to delete the comment 3 Click OK The changes or additions appear in the Comment Bank on the Score or Comment Inspectors Set Grading Preferences Use the Grading tab on the Preferences window to customize what fina
254. scores Mode The most frequently occurring assignment score Appendix Field Description Tables Field Description for the student on that standard Highest The highest assignment score for the student on that standard Most Recent A calculation based on the most recent assignment scores Note If this option is selected edit the Most Recent Score Calculation For more information see Edit Most Recent Score Calculation in the Standards section None Does not pre populate the student s final standards grade with a value Most Recent Score Calculation Click Edit to change the calculation formula for the most recent assignment scores Automatically calculate higher level standards grades from lowest level standards grades Select the checkbox to enable the automatic calculation of lower level standards into the higher level standards grades Default higher level standards final grade Select an option from the pop up menu to set the default calculation method for the higher level standards grade Mean Average An average of the lover level standards grades Median The middle value of the of the lover level standards grades Mode The most frequently occurring grade of the lover level standards grades Highest The highest grade of the lover level standards grades Calculate these higher level standards Choose All from the pop up menu to use th
255. scription Tables Field Description sorted in descending order a downward pointing arrow appears in the column heading Home Phone The student s home phone number appears Note Click the column heading to sort the Students window by students home phone numbers When sorted in ascending order an upward pointing arrow appears in the column heading When sorted in descending order a downward pointing arrow appears in the column heading Date Enrolled The date the student was enrolled appears Note Click the column heading to sort the Students window by the date of enrollment When sorted in ascending order an upward pointing arrow appears in the column heading When sorted in descending order a downward pointing arrow appears in the column heading Grade Scale The grade scale associated to the student appears Right click on a grade scale to choose another grade scale from the Set Grade Scales pop up menu Note Click the column heading to sort the Students window by students grade scale When sorted in ascending order an upward pointing arrow appears in the column heading When sorted in descending order a downward pointing arrow appears in the column heading Column Five blank columns are available to track student information You can assign titles and descriptions to these columns or add more columns on the Create and Modify Extra Class Columns dialog Teacher Notifications Dialog
256. scription Tables Field Description students who are enrolled Select Selected Groups and or Students and then select a set group individual student selection of students or any combination from the Students Group pane Note To generate a report for a set group individual student selection of students or any combination use student groups Student Field Select the option indicating which student field you want to include in the report Student Name Student Number If Student Number is selected use the Sort By pop up menu to indicate the students number order Select Number to sort student numbers sequentially Select Random to sort student numbers arbitrarily Note If Student Name is selected the student s name may appear truncated if it exceeds the width of the report column Abbreviate Select the Assignment checkbox to include assignment abbreviations instead of assignment names Select the Categories checkbox to include category abbreviations instead of category names Include Select the Final Grades checkbox to include all final grades for a student in the report Select the Assignment Scores checkbox to include all assignment scores for a student in the report If Assignment Scores is selected select the Score Comments checkbox to include all assignment score comments for a student in the report Select the Category Summary checkbox to include a summary of assignment categ
257. selected predefined comments Resize Bar Click to resize the Comment Bank Drag the bar up or down to show or hide comments Comment The selected predefined comments appear Click the column heading to sort in ascending order Click the column heading again to sort in descending order Select one or more predefined comments Press and hold COMMAND Mac or CONTROL Windows to select multiple comments Note A maximum of three standard comments can be selected Remove Selected Click to remove the selected predefined comments Assignments Window The following tables describe the fields that are visible on this window when performing certain functions Appendix Field Description Tables Field Description Filter By Reporting Term To view assignments with a due date that falls within a specific reporting term week or month choose a reporting term week or month from the pop up menu The Assignments window refreshes and displays only those assignments with a due date that falls within that selected reporting term week or month Note The selected reporting term becomes the new default setting Name The assignment name appears Note Click the column heading to sort in descending order Click again to sort in ascending order Click and hold on the column heading and drag to change the order in which the columns appear on the page Abbreviation The assignment abbreviatio
258. sion on this standard For this student 4 is probably a good choice for the final grade on this standard No change or further work needed Student 2 Standards Based Grades Scores 2 2 4 2 1 2 2 2 2 2 2 2 2 2 Highest 4 Final Grade Decision on this standard For this student it would be good to know more about the time they got a 4 Likely the teacher will want to change the standard final score on the report card from 4 to 2 Two is the median mode approximate average and the most recent score With this data 2 appears to be a more accurate representation of the student s actual proficiency level on this standard than 4 Edit Most Recent Scores Calculation You may find it necessary to edit the Most Recent Score calculation when reviewing the standards scores How to Edit the Most Recent Scores Calculation 1 On the PowerTeacher gradebook Preferences dialog click the Standards tab Click Edit The Most Recent Score dialog appears Select the number of previous assignment scores to use in the calculation from the How many recent scores pop up menu Click on a value in the Weight column and enter the weight of that assignment in the calculation Click on another Weight field or press tab to navigate to a different field and the Percent automatically updates based on the number you entered in the Weight field Click OK to close the dialog The calculation formula you assigned appears on the Standards tab Edit De
259. ssignments window appears Click the assignment score field of the student for which you want to edit a score comment Do one of the following e From the gradebook menu bar choose Tools gt Score Inspector e Ifusing a one button mouse press COMMAND click and select Score I nspector e If using a two button mouse right click and select Score Inspector e The Score Inspector window displays the assignment details Manually edit assignment score comments in the Comment field Note You can make changes to the Personal Comment Bank comments on the Preferences dialog Use the Previous and Next arrows to repeat for each student if applicable Note Click Clear to discard changes made to the selected student s assignment or click Close to close the Score Inspector window Click Save on the Scoresheet window Note To view the comment hover the mouse over the comment icon Delete Assignment Score Comments You can delete an assignment score comment using the Score Inspector How to Delete a Score Comments 1 2 Select a class from the Classes pane To enter scores for a group of students select the group from the Student Groups pane Otherwise all active students display by default Click the Scoresheet tab then click Assignments mode The Scoresheet Assignments window appears Click the assignment score field of the student for which you want to delete a score comment Do one of the following e From the gr
260. standards based grades in PowerTeacher gradebook see the Standards based Grades section Grade Setup Use the Grade Setup window to specify how you want final grades to be calculated for students in your classes Calculation methods include total points term weight or category weight Final Grades and Category Totals When setting up categories you can use the Include in Final Grade checkbox to indicate whether assignments within a category should be included in calculating final grades The category totals display on the Scoresheet in Final Grade mode Final Grades and Assignments When setting up assignments you can use the Include in Final Grade checkbox to indicate whether assignments should be included in calculating final grades Note The value set within an assignment overrides the value for the category the assignment belongs to Final Grades 77 Final Grades Final Grades and Student Groups When entering final grades use the Student Groups pane to filter the Scoresheet to the selected group of students or to an individual student View Reporting Terms To view reporting terms for your school select the class and click the Grades Setup tab How to View Reporting Terms 1 Select a class from the Classes pane 2 Click the Grades Setup tab 3 Select Calculations mode The Grades Setup window displays the reporting term information for the section you are in The Calculations Detail window displays the calculati
261. student Note the arrows next to the student name Click the Next arrow to move to the next student within the Scoresheet Click the Previous arrow to move to the previous student within the Scoresheet Reporting Term Reporting term for the selected final grade Code The numeric alphabetical or alphanumeric comment code Click the column heading to sort in descending order Click the column heading again to sort in ascending order Comment The pre defined comment text stored in the Comment Bank Click the column heading to sort in ascending order Click the column heading again to sort in descending order Select one or more predefined comments Press and hold COMMAND Mac or CONTROL Windows to select multiple comments Category The category to which the comment is assigned The Comment Bank groups the comments by category Click the column heading to sort in ascending order Click the column heading again to sort in descending order Separate Using Use the pop up menu to indicate the method by which you want to separate comments Choose Spaces to separate comments using double spaces e Choose Line Breaks to separate comments using a new line This is the initial default setting Note After you indicate a preference it becomes the default setting Insert Selected Click to insert the selected predefined comments into the Comments field Show Comments Use the pop up menu to vie
262. t Click to advance to the next window Advanced Tab Field Description File The name of the import file appears Appendix Field Description Tables Field Description Format Select the option indicating the file format of your import file e PowerTeacher Score Template CSV comma separated values Text tab delimited Other If Other is selected enter the Field Separator and Line Separator Note When CSV Text or Other is selected the subsequent settings you select to import the file become the new default settings Note Excel xls format is not a supported import format Include in First By default this checkbox is not selected If a Format other Row than PowerTeacher Score Template is selected do one of the following e Select the checkbox to include the first row of the import file For example if there are no headers and all rows contain data to be imported then select the checkbox Deselect the checkbox to exclude the first row of the import file For example if the first row in the import file is column headers then deselect the checkbox Validate Student By default this checkbox is selected If the import file contains Names student names do one of the following e Select the checkbox to validate student names by matching student names in the import file to student names in the section enrollment Deselect the checkbox if you do not want to valid
263. t as Collected using the Score Inspector or the Scoresheet window An assignment can be marked as collected with or without entering a score If no score is entered a green checkmark appears within the selected student assignment score field If a score is entered the checkmark is replaced with the score How to Mark an Assignment as Collected 1 2 Select a class from the Classes pane To enter scores for a group of students select the group from the Student Groups pane Otherwise all active students display by default Click the Scoresheet tab then click Assignments mode The Scoresheet Assignments window appears Click the assignment score field of the student whose assignment has been collected Do one of the following e From the gradebook menu bar choose Tools gt Score Inspector e If using a one button mouse press COMMAND click and select Score Inspector e If using a two button mouse right click and select Score Inspector The Score Inspector window displays the assignment details 5 Note For additional entry options see Quick Entry Tips Select the Collected checkbox Score Inspector 6 Use the Previous and Next arrows to repeat for each student if applicable Note Click Clear to discard changes made to the selected student s assignment or click Close to close the Score Inspector window 7 Click Save on the Scoresheet window Mark Assignments Exempt Using Score Inspector To indicate that a
264. t from the Student Groups pane For more information see Student Groups Pane Choose a reporting term from the Reporting Term pop up menu The Scoresheet Student window refreshes and displays only those assignments and scores with a due date that falls within that selected reporting term Click the assignment score field under the applicable standard column Note To disassociate standards from an assignment see Disassociate Standards from an Assignment Do one of the following e Use a quick entry option to edit the applicable attribute in the score field such as Collected Late Exempt or Missing For more information see Quick Entry Tips e If entering grades either enter the grade in the field or right click on the score field and select the grade from the Grades submenu e Use the Fill Scores commands to enter standard scores for all students listed on the scoresheet 8 Click Save when edits are complete Standards Based Grades View Summary Information on the Scoresheet Student View Window In reviewing the previously entered assignment standards scores on the Scoresheet Student window the Summary area at the bottom shows the class averages for each standard across assignments These values are calculated based on the selections on the Standards tab of the Preferences dialog The summary values appear in a shaded area and are read only How to View Summary I nformation on the Scoresheet Student Window 1 Select
265. t menu A confirmation message appears Click OK to proceed The previously entered scores and attributes are removed from the selected column Copy and Paste Assignment Standards Scores You can copy scores entered in one standard to any other standard on the scoresheet How to Copy and Paste Assignment Standards Scores 1 2 Select a class from the Classes pane To enter scores for a group of students select the group from the Student Groups pane Otherwise all active students display by default Click the Scoresheet tab then click Assignments mode The Scoresheet Assignments window appears Click the standards draw icon S on the assignment column header to display all standards associated to the assignment Right click on the standard column header for which you want to copy scores and select Copy Scores from the shortcut menu Right click on the assignment or standard column header for which you want to paste scores and select Paste Scores from the shortcut menu A confirmation message appears Click OK to proceed Note You can only paste valid scores in an assignment or standard column For example you cannot paste letter grades into a column that is assigned a numeric grade scale The copied scores and attributes appear in the column you selected and the fields are shaded until you save the changes Click Save Auto Calculate Higher Level Standards Grades You can set the gradebook to auto calculate the hi
266. t names are displayed on the Student Info and Scoresheet windows in ascending order by last name When the default student sort order is changed the Return to Default Student Sort option appears just below the Student Info tab x v Scoresheet Assignments Student info Grade Setup Extra Class Columns 1 Return to Default Student Sort Select this option to return the display to the default sort You can set sorting options for students using the Preferences dialog On the Student tab you can sort students by last name first name or teacher defined order using the My Order feature set on the Student Info window On the Student Info window you can also sort the student list by clicking a column heading to sort by the information included in that field When sorted in ascending order an upward pointing arrow appears in the column heading When sorted in descending order a downward pointing arrow appears in the column heading Note To view a particular set of students you can use the student groups filter mode For more information see Filter by Student Groups How to Sort Students on the Scoresheet 1 Select a class from the Classes pane 2 Click the Scoresheet tab The Scoresheet window displays students in ascending order by name 3 On the PowerTeacher Gradebook menu select Preferences The Preferences dialog appears 4 Select the Student tab Select a sort option from the Sort Students By pop up menu
267. t to view all assignments for the selected student for the selected reporting term Deselect to hide all assignments for this student Note If viewing for a student group the average standards scores for the selected group displays Terms Select to view scores for the previous reporting terms for the selected student Deselect to hide previous reporting term scores for this student Note If viewing for a student group the average standards scores for the selected group displays Cmnts Select to view comments associated with a standard The blue c icon appears in the Final Score field if a comment is assigned to the selected student Deselect to hide the standard comment columns and the associated icons Assignments Displays all assignments for the selected term To view assignment details click the arrow next to the assignment name For more information see Assignment Detail Window Scores Displays the score entered for the assignment Note This value is entered or edited on the Scoresheet in Assignment mode or via the Score Inspector Appendix Field Description Tables Field Description Standards Standards associated with the assignment display Standards column heading includes the standards name due date and points possible If you roll your mouse pointer over a standards column heading a tool tip displays the standards name ID and grade scale Click on the arrow on the
268. tab Note To view a particular set of students you can use the student groups filter mode For more information see Filter by Student Groups How to View Students 1 Select a class from the Classes pane 2 Click the Student Info tab The Student Info window displays the class roster which includes basic information for each student Note You can change the student sorting options and the name display on the Student tab of the Preferences dialog Filter Students By default the Student Info window and the Scoresheet window displays students who are currently enrolled in the class You can customize the appearance of these windows using filtering Filtering allows you to indicate which students appear based on student group or combination of How to Filter Students 1 Select a class from the Classes pane 2 Click the Student Info tab The Student Info window appears Note To increase or decrease the size of the contents within the window choose View gt Zoom Note This same procedure is used to filter students on the Scoresheet window in all modes 3 Select the applicable set our group from the Student Groups pane The selected group appears Students 39 Students Note Select Filter Selected from the pop up menu on the Student Groups pane to display only those students in the selected group Select Highlight Selected to highlight the only those students in the selected group Sort Students By default studen
269. tch For example copying S1 with lower level terms Q1 and Q2 into S2 with lower level terms Q3 and Q4 is a perfect structure match Both have one higher level term and two lower level terms Therefore the PowerTeacher application can use the structure match to pre populate and display what will be copied if you use the structure match You can change these pre populated values on the resolution dialog On the resolution dialog it is possible to try and match reporting terms that are so different that resolution is complicated Total points and category weighting can always be copied It is only when trying to copy term weighting that any difficulties may arise In that case the following scenarios apply o If the structure is the same for example one high level term and two lower level terms then you can copy S1 term weighting into S2 if they both have two lower level terms o If the terms contain equal weighting for example if a teacher is taking a term that has 10 equally weighted lower level terms and trying to paste into a high level term that has eight lower level terms the PowerTeacher application assume that you intend for those terms to be equally weighted as well All of the first level terms not the lowest level receive the same equal weighting that the original term had Final Grades Customized Term Weighting You may find instances where you don t want equal term weighting of the first level terms to which you
270. text in the Comment field if applicable Note It is not necessary to select the Manual Override checkbox in order to add edit or delete a final grade comment 10 Use the Previous and Next arrows to repeat for each student if applicable Note The final grade field appears shaded until you click Save 11 Click Save The final grade appears within the selected student final grade field Note The final grade appears bolded italicized and with a red circular exclamation point If a comment was entered a blue circular C also appears Add Final Grade Comments When entering a final grade comment you can use plain text HTML and predefined comments After entering a final grade comment this information may be shared with administrators parents and students In order for parents and student to view this information you need to publish it How to Add a Final Grade Comment 1 2 Select a class from the Classes pane Click the Scoresheet tab then click Final Grades mode The Scoresheet Final Grades window appears Click the final grade field of the student for which you want to enter a final grade comment Do one of the following e From the gradebook menu bar choose Tools gt Score Inspector e If using a one button mouse press COMMAND click and select Score I nspector e If using a two button mouse right click and select Score Inspector The Final Grade Score Inspector dialog displays the fina
271. the page Appendix Field Description Tables Field Description Plus Click to create a new assignment The New Assignment window appears See Assignment Details Assignment Tab and Assignment Details Publish Tab Minus Select an assignment and click to delete The Delete Assignment window appears Note If an assignment does not have scores the Delete Assignment window states Are you sure you want to delete assignment name If an assignment has scores the Delete Assignment window states This assignment has scores Are you sure you want to delete assignment name and all associated scores Click Yes The assignment no longer appears on the Assignment window Assignment Detail Window The following tables describe the fields that are visible on this window when performing certain functions Assignment Tab Field Description Name Enter the assignment name Note Spell check enabled field Abbreviation Enter the assignment abbreviation Note After you have entered an assignment Name and advanced to another field the Abbreviation field automatically populates with the name of the assignment up to 30 characters Category Use the pop up menu to choose the category by which the assignment should be grouped Score Type If a category is selected the score type defaults to the category score type Use the pop up menu to choose the method by which the assignm
272. the term from the Term Selector pop up menu on the Classes pane For more information see Select Terms 2 Select the class from the Classes pane For more information see Select Classes Select the Scoresheet Student window Scoresheet tab gt Student mode For more information see Scoresheet Student Window 4 Select the student from the Student Groups pane For more information see Student Groups Pane Note The Summary values are updated based on the student selection If the entire class is selected the values reflect the averages for the entire class If a student group or filtered students are selected the averages are for that selected group or filter students 5 Choose a reporting term from the Reporting Term pop up menu The Scoresheet Student window refreshes and displays only those assignments and scores with a due date that falls within that selected reporting term 6 View the Summary metric values at the bottom of the Scoresheet Note Standards that are not associated to an assignment appear shaded with diagonal lines and are not included in the summary calculation Update Summary Information on the Scoresheet Student Window The Summary area displays calculated values based on the scores entered for each standard Changes made to the scores and or their attributes will automatically update the Summary calculated value The summary values appear in a shaded area and are read only How to Update Summary Infor
273. there are no scores the final grade percentage appears as a double hyphen Final Grade Comment If a final grade comment has been entered a blue circular C appears For more information see Final Score Inspector dialog Categories and Additional Grades Categories and additional final grade columns for this class Additional Grades Columns Columns include additional grade items that will appear on the report card These additional grades are distributed to teachers through the SIS For more information see Final Grades Detail Window Note To view standard items you must set the standards preference on the Preferences dialog Right click on the column to view the Additional Grades Shortcut Menu Categories Total Column Heading Categories column heading includes the category name number of assignments in the category for the selected reporting period and weighting if applicable Category totals are calculated fields from the assignments in that category The categories that display are those that have been marked for including in final grades Categories columns are separated from additional final grade columns by a divider and appear slightly shaded Right click on the category to view the Categories Shortcut Menu Appendix Field Description Tables Field Description Summary The mean median and mode appears for each final grade Click the down arrow to view summary
274. ting e Click Save The Attendance Grid Report Complete window appears f Click OK g To view the report navigate to where the report was saved and open it The report results display based on the parameters you selected Run the Category Total Report Run the Category Total report to generate a summary of the assignment category totals for each reporting term It can be grouped by student and class This report displays graphs for assignment count and average score per category Reports How to Run Category Total Report 1 2 3 4 To use the default report settings skip to Step 5 Otherwise edit the information gr Select a class from the Classes pane Click the Reports tab The Reports window appears Click Run Category Total The Category Total Report window appears as needed Click Run Report The Report Complete window appears To open the report a Select the Open Report option b Click OK The report results display based on the parameters you selected To save the report to a file a Select the Save Report option b Click OK The Save Report window appears c Enter a file name of the report in the Save As field By default this field populates with Category Total Report d Choose the location where you want to save the report from the Where pop up menu Note Desktop appears as the default setting If you select a different location that location then becomes the new default setting e
275. to only the student you selected e Select Displayed students to apply the grade scale to students who are in the currently selected student group or the list that was manually selected Note Press and hold COMMAND Mac or CONTROL Windows to select multiple students 4 Choose the grade scale you want to apply to the selected students from the Grade Scale pop up menu 5 Click OK Note If modifying a grade scale for a student where assignment or final scores exists the Grade Scale Changed window appears By clicking OK any assignment or final scores using the grade scale will be adjusted Scoresheets About Scoresheets Using the Scoresheet window you can create and score assignments and view and edit final grades for students enrolled in a class The Scoresheet window is comprised of the following three modes Assignments Summary Assignments mode is where assignments are created scores entered and the overall course grade is calculated Teachers enter in assignment details and student scores and comments that appear in the parent portal Assignments mode is also where standards are associated with assignments and where the standards drawer appears for quick standards score entry on each assignment Actions Create assignments View edit assignment details Associate standards to assignments View associated assignment standards via the standards drawer Enter edit assignment scores and attributes View mean m
276. ts tab The Reports window appears Click Student Multi Section Report The Student Multi Section Report window appears 4 To use the default report settings skip to Step 5 Otherwise edit the information as needed Click Run Report The Report Complete window appears 6 To open the report a b Select the Open Report option Click OK The report results display based on the parameters you selected 7 To save the report to a file a b C Select the Save Report option Click OK The Save Report window appears Enter a file name of the report in the Save As field By default this field populates with Scoresheet Choose the location where you want to save the report from the Where pop up menu Note Desktop appears as the default setting If you select a different location that location then becomes the new default setting e f g Click Save The Scoresheet Report Complete window appears Click OK To view the report navigate to where the report was saved and open it The report results display based on the parameters you selected Run the Student Roster Report Run the Student Roster report to generate a summary of student demographic information on a student by student basis When generating this report you can specify which columns of student data to list on the report and in what order In addition you can add up to six blank columns with customizable column headings How to Run the
277. u want to include in the report Appendix Field Description Tables Field Description Student Name Student Number If Student Number is selected use the Sort By pop up menu to indicate the students number order Select Number to sort student numbers sequentially Select Random to sort student numbers arbitrarily Note If Student Name is selected the student s name may appear truncated if it exceeds the width of the report column Category Choose ALL or a specific category for which you want to run this report from the pop up menu Assignment Select the option indicating how you want assignments to Display appear in the report Assignment Name Assignment Abbreviation Items To Include Select the checkboxes indicating which scores you want included in the report Final Grades Assignments If the Final Grade checkbox is selected choose a final grade term from the pop up menu Only final grades for that selected term and any lower level terms within that term appear on the report For example if you choose S1 Q1 and Q2 will also be included in the report Date Range Choose the date range for which you want to run this report from the pop up menu Manual Reporting term This Week This Month Last Week Last Month Start Date If you chose Manual for Date Range enter the start date for the date range using the format mm dd yyyy End Date If you chose Manual
278. udent if applicable 7 Click Save on the Scoresheet window A blue circular C appears within the selected student final grade field Delete Final Grade Comments You can delete a final grade comment using the Score Inspector How to Delete a Final Grade Comment 1 Select a class from the Classes pane 2 Click the Scoresheet tab then click Final Grades mode The Scoresheet Final Grades window appears 3 Click the final grade field of the student for which you want to delete a final grade comment Final Grades 4 Do one of the following e From the gradebook menu bar choose Tools gt Score Inspector e If using a one button mouse press COMMAND click and select Score Inspector e If using a two button mouse right click and select Score Inspector The Final Grade Score Inspector dialog displays the final grade details Highlight the comment text in the Comment field and press DELETE Use the Previous and Next arrows to repeat for each student if applicable Click Save on the Scoresheet window The blue circular C no longer appears within the selected student final grade field Recalculate Final Scores Recalculate Final Scores is a special function that allows grades to be recalculated when certain unusual activities happen mid year This function allows grades to be recalculated when administrators change certain data in the SIS that impacts final grade calculations For example any changes made to a grade sca
279. udent is missing Clear Scores Select the option to clear a score for the student Fill Scores Select the option to invoke the Fill Scores utility Show Score Select the option to invoke the Score Inspector Inspector Scoresheet Final Grades Window The following tables describe the fields that are visible on this window when performing certain functions Field Description Section Displays the selected reporting term and the status for that Readiness reporting period auma Future terms display as Term Not Started Current terms display as Term in Progress Terms for which final grades have been completed display as Term Grades Complete See Final Grade Completion Note A yellow bar appears at the top of the page if the reporting term has ended Appendix Field Description Tables Field Description Students Student s name including last name and first name Click the number of arrow next to the student s name to view student details students in filter Grade Scale If a custom grade scale has been assigned to the student a blue circular G appears To view the grade scale name hover the mouse over the grade scale icon Click the icon to open the Student Detail window in the lower portion of the Scoresheet window For more information see Students Window Reporting Term Final Grade Student s calculated final grade including letter grade and percentage If
280. up report output By Student By Assignment Marked Missing Select the option indicating the assignments for which you want to run the report Select Unrecorded Scores to generate a report for unscored assignments Select Missing Indicator to generate a report for assignments marked as missing Sections Select the option indicating the sections for which you want to run the report e Select Selected Class to generate a report for a class e Select Active Classes to generate a report for all classes Appendix Field Description Tables Field Description If Active Classes is selected use the Order By pop up menu to indicate the report sort order Select Student Name to sort alphabetically by students name last first across all sections Select Section Student to sort by section and then alphabetically by students name last first for each section Note If running this report for multiple sections courses are identified by course name and section number instead of course name and expression Students Select the option indicating the students for which you want to run the report e Select Enrolled Students to generate a report for all students who are enrolled Select Selected Groups and or Students and then select a set group individual student selection of students or any combination from the Students Group pane Note To generate a report for a set g
281. up that contains the students you want to copy The group appears highlighted 4 Select the student you want to copy The student appears highlighted in blue Note Press and hold COMMAND Mac or CONTROL Windows to select multiple students 5 Press and hold ALT while dragging and dropping the student to the new group Note If one or more students already belong to a group the Move Students to Group window appears Click Move Eligible to add the remaining students click Move All to add all the students or click Cancel Move Students from Groups You can move one or more students from one group to another group from the Student Groups pane Note Students can only belong to one group within a given set How to Move a Student from One Group to Another Group 1 Select a class from the Classes pane 2 In the Student Groups pane click the expanding arrow next to the set that contains the group you want to move students from The set appears highlighted 3 Click the expanding arrow next to the group that contains the students you want to move The group appears highlighted 4 Select the student you want to move The student appears highlighted in blue Note Press and hold COMMAND Mac or CONTROL Windows to select multiple students 5 Drag and drop the student to the new group Note If one or more students already belong to a group the Move Students to Group window appears Click Move Eligible to add the remaining
282. ups active and dropped The active students group contains only those students who are currently enrolled in a class The dropped students group contains only those students who are no longer enrolled in a class Highlight vs Filter Student groups operates in two modes highlight and filter By default the student groups pane operates in highlight mode where selected students appear highlighted on the Scoresheet and Student Info windows in addition to the other students within a class To only view selected students on the Scoresheet and Student Info windows use the filter mode Whether operating in highlight or filter mode your selection can include one or more sets groups students or combination of Reports In order to generate reports for a specific set group individual student selection of students or any combination you need to set up student groups Simply create a set a group and add students to the group Then on a report select the Selected Groups and or Students option and then select the set group individual student selection of students or any combination from the Students Group pane that you want in the report Highlight by Student Groups Use the student groups highlight mode to highlight selected students on the Scoresheet and Students windows How to Highlight by Student Groups 1 Select a class from the Classes pane 2 In the Student Groups pane choose the Highlight Selected from the pop up menu
283. vised How to View Scoresheet Statistics 1 Select a class from the Classes pane 2 Click the Scoresheet tab then select the applicable mode The Scoresheet window appears Scoresheets Note To increase or decrease the size of the contents within the window choose View gt Zoom 3 Click Summary if not already displayed The mean median and mode for each assignment and final grade appears 4 Select an assignment The points earned percentage and grade to date appear in the lower left corner of the Scoresheet Mark Assignments Collected Using Scoresheet To indicate that an assignment for a student has been collected mark the assignment as Collected from the Scoresheet window or the Score Inspector An assignment can be marked as collected with or without entering a score If no score is entered a green checkmark appears within the selected student assignment score field If a score is entered the checkmark is replaced with the score How to Mark an Assignment as Collected 1 Select a class from the Classes pane 2 To enter scores for a group of students select the group from the Student Groups pane Otherwise all active students display by default 3 Click the Scoresheet tab then click Assignments mode The Scoresheet Assignments window appears 4 Click the assignment score field of the student whose assignment has been collected The score field appears as an editable text field 5 Enter Col in the score fie
284. w a set of pre defined comments in the Comment Bank Select District Comment Bank to display comments defined at the District level Select My Comment Bank to display comments entered on the Comment Bank tab of the Preferences dialog Appendix Field Description Tables Field Description Select All to view both sets of pre defined comments Resize Bar Click to resize the Comment Bank Drag the bar up or down to show or hide comments Comment The selected predefined comments appear Note You can combine manually enter comments with those selected from the Comment Bank Note Spell check enabled field Clear Click to discard any changes you made Close Click to save your changes Resize Control Click the bottom right corner of the window to resize the Score Inspector dialog Grade Scale Detail Window The following tables describe the fields that are visible on this window when performing certain functions Grade Scale Tab Field Description Name The name of the selected grade scale appears If an editable grade scale enter the new name of the grade scale Description Description of the grade scale Grade The letter grade appears If an editable grade scale enter the letter grade Cutoff The percentage cutoff for the grade appears This is the lowest value to receive that grade If an editable grade scale click the field of the grade scale you
285. w again to hide the students Course Name The name of each class that uses the selected grade scale appears Note If a custom name display was entered on the Preferences window that name appears instead of the course name Students The students within each section that uses the selected grade scale Appendix Field Description Tables Grade Setup Calculations Window The following tables describe the fields that are visible on this window when performing certain functions Note For more information on Calculation details see Calculations Detail Window Field Description Reporting Term Name of the reporting term Start First day of the selected reporting term End Last day of the selected reporting term Grade Setup Grade Scales Window The following tables describe the fields that are visible on this window when performing certain functions Note For more information on grade scales see Grade Scale Detail Window Field Description Grade Scale Name of the grade scale Can Copy Indicates if you can copy the grade scale Can Edit Indicates if you can modify the grade scale Plus Select an editable grade scale and click to create a new custom defined grade scale Note This button appears shaded if you selected a non editable grade scale Minus Select an editable grade scale and click to delete Note This button appears shaded if
286. w assignment details Right click on the assignment header to view the Assignments Shortcut Menu On standards assignments the Standards Assignment Shortcut Menu appears Appendix Field Description Tables Field Description Publish Hide Assignment One of the following icons may appear in the assignment column heading based on the Publish Assignment pop up menu and Publish Scores checkbox settings If Immediately is selected no icon appears indicating the assignment and scores are published If On Specific Date Days Before Due and On Due Date are selected a blue hourglass appears indicating the assignment is waiting to be published If Never is selected a blue circle with a slash through it appears indicating the assignment and scores are not to be published If the Publish Scores checkbox is not selected a red circle with an exclamation point appears indicating scores are not to be published For more information see Publish Assignments Assignment Field Assignment field can include the grade the student received for the assignment as well as assignment status and comment Assignment Status One of the following assignment statuses may appear in the assignment field based on how the assignment was marked Ifthe assignment was marked as Collected and no score is entered a green checkmark appears Ifthe assignment was marked as Late a red circular L appears I
287. x Field Description Tables Field Description import file If so manually select a score column Cancel Click to discard changes and close window Import Click to import the file Individual Student Report Detail Window The following tables describe the fields that are visible on this window when performing certain functions Criteria Field Description Name The name of the report Description A description of the report Output Type Select the option indicating the format in which you want to receive the report PDF HTML Export CSV Sections Select the option indicating the sections for which you want to run the report Select Selected Class to generate a report for a class Select Active Classes to generate a report for all classes If Active Classes is selected use the Order By pop up menu to indicate the report sort order Select Student Name to sort alphabetically by students name last first across all sections Select Section Student to sort by section and then alphabetically by students name last first for each section Note If running this report for multiple sections courses are identified by course name and section number instead of course name and expression Students Select the option indicating the students for which you want to run the report Select Enrolled Students to generate a report for all Appendix Field De
288. xt in a spell check enabled text field you can use the Check Spelling function to perform a complete spell check of the field If misspelled or questionable words are identified the spell checker uses a wavy red underline to indicate the possible spelling errors Using the Check Spelling window indicate how you want the spell checker to handle each possible spelling error How to Check Spelling 1 From the gradebook menu bar choose Tools gt Check Spelling The Check Spelling window appears The first the misspelled or questionable word appears in the Not in Dictionary field 2 Do one of the following or edit the information as needed e To select one of the suggested spelling corrections click the replacement word in the Suggestions list box and then click Change or Change All Spell Check e To manually enter the spelling correction highlight the word enter the correction and then click Change or Change All 3 Repeat for each misspelled or questionable word Once you have made your corrections the Check Spelling window closes Notifications About Notifications The Teacher Notification dialog displays notifications on student birthdays added students dropped students and administrator access login events to the gradebook A yellow badge appears on the Notifications icon to alert you to new or unread notifications for all notification types When you hover the mouse pointer over the Notifications icon a pop up displ
289. zzes and a unit test with reliable data That was followed by in class review worksheets Half of the students were distracted completing them because there was construction going on outside In this case the most recent data may not be the most reflective Important Usage Note In PowerTeacher gradebook you can mark any score as Exempt If a student was sick during the last quiz you can exempt this score The most recent calculation will then ignore that score and use the previous score In this manner you can use the most recent scores while still exempting any scores that are not good reflections of the student s learning How do determine the standards final grade for the marking period The default calculation method is used as a starting point However as described above sometimes these measures work very well and other times there are reasons to prefer a different calculation The default calculation is a good starting point However the teacher should review the standards scores above and review the calculations in the summary area below Then the teacher can determine if the calculated score is correct for the report card for this student or if they want to choose a different grade on that standard for that student Here are two examples both of which start with the default calculation of the highest score for the final standards grade Student 1 e Scores 3 3 3 4 4 4 4 4 4 4 e Highest 4 e Final Grade Deci

User Guide for PowerTeacher Gradebook 2.3

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