RFA Annual Report Online Form User Guide
Contents
1. Leed mate HB ee BE reece Does BB ito D ete oos DO ere C em OU Pets GE AE act wet ANNUAL REPORT OF FACULTY MEMBERS ACADEMIC ACTIVITIES FOR THE ACADEMIC YEAR 2006 2007 ANNUAL REPORT OF FACULTY MEMBERS ACADEMIC ACTIVITIES FOR THE ACADEMIC YEAR 2006 2007 First Name John Last Name Doe Submission Time 2007 04 12 15 28 28 0 1 Teaching responsibilities including courses taught and supervised Om wa te ede Cowra Bema EE Sau Comme Birch Dee NMSEDA 071 Me pi urenmert VEER Agee A Rana Des Mee er ere Image 22 Report Read Only View Upon Submission Failed Submission o A successful submission requires all required questions to be responded If there are any required questions with no response a warning message will be displayed with the required question number s listed 12 RFA Annual Report Online Form User Guide Hip www river Amp ryerson ca AN In order to submit your Report the Required question s 20 22 must be answered Lo Image 23 Warning Message Retracting Re Opening a Submitted Report o To request for opening up a submitted report for changes contact the Administrator o Two conditions apply to re open a submitted report 1 That it has not been reviewed 2 That it has not passed the due date M RESIZING TEXT To resize the text use the View menu of the browser selecting Text Size Faculty Annual Report Mozilla Firefox File Edit RE History Bookmark2. In your browser select Tools from the upper horizontal menu Go to Pop up Blocker Turn Off Pop up Blocker 3 RFA Annual Report Online Form User Guide General Functionalities A VIEWING PREVIOUS YEARS REPORTS To view your past year report select the year from the dropdown menu and click VIEW The report will open in a new window ANNUAL REPORT OF FACULTY MEMBERS CHAIRS DIRECTORS ASSOCIATE DEANS ACADEMIC ACTIVITIES FOR THE ACADEMIC YEAR 15 May 2007 15 May 2008 Annual Report for current year The past years reports are available Image2 Viewing Previous Years Reports Attention RFA Members who submitted Annual Reports in MS Word and PDF file formats Please note that public information such as Publications question 9 Creative Activities question 10 and Grants question 11 have been copied from your reports for 2007 2008 academic year and entered into the Annual Report online database You will be able to view this information questions 9 10 and 11 when you open your report for 2008 B PRELOADED INFORMATION To start filling out the report for the current year click the Annual Report for Current Year link The first page of the online report contains preloaded information with your first and last name name of your school department and faculty If you find any piece of such information incorrect and needs to be updated please check the checkbox 4 RFA Annual Report Online Form User Guide
3. REA Annual Report CIPE Annual Rep ort Image 1 Choosing Your Report Use your Ryerson ID and password same username and password that you are using to access my ryerson ca to log in RFA Annual Report form Please contact CCS Helpdesk for assistance Mon Thu 8am 5pm Fri 8am 4 30pm at 416 979 5000 ext 6806 2 RFA Annual Report Online Form User Guide C LOGIN PROBLEM SOLUTIONS 1 Your Ryerson ID and or password is not correct Solution Contact CCS Help Desk at ext 6806 to create your Ryerson ID if you are a new instructor or if you forgot your ID and or password 2 Your Ryerson ID and password are correct but you still cannot access the report Solution Contact FAR Help at ext 4556 or email farhelp ryerson ca to ensure you are registered in the Annual Report application 3 Your Ryerson ID and password are correct you can access the Annual Report online form but cannot proceed to the first page Solution Pop up windows may be blocked in the browser you are using You should allow pop up windows to open in your browser to run Annual Report application If you are using Mozilla Firefox In your browser select Tools from the upper horizontal menu Select Options then Content tab Uncheck Block pop up windows checkbox If you are using Mozilla In your browser select Tools from the upper horizontal menu Go to Popup Manager gt Allow Popups from this Site If you are using Internet Explorer
4. First Mame Last Name SrhoolDepartment Faculty pie ase check here ONLY tf any of the formation above needs to be updated in each section the items of information required by 17 1 fh af the Collective Deadline dates Instructors with a two semesier appointment ie Fall and Wini appointment are required lo submit this report by December i 5th and instructs Mote May ist deadline date has been extended to May dth D Next N Save DO Log out 7 Help Image 3 Verifying Preloaded Information Click Next to continue C NAVIGATION The navigation tool is available at the bottom of each page You can navigate using the e Next button to go to the next page e Previous button to go to the previous page e The dropdown navigation list to jump to a particular page DOWNLE Question 1 of 3 Cluestion 2 of 3 Question 3 of 3 Question 2 of 3 Image 4 Navigation Menu D SAVING WORK The navigation action Next button Previous button and dropdown page list at the bottom of each page automatically saves any text entered in the textboxes However we recommend to periodically save your work by clicking the Save button at the top of each page E is Log out ik Help Image 5 Save Button 5 RFA Annual Report Online Form User Guide Note Unless the report has been submitted you may save your work and log out then log in again and continue filling in the form at any time you wish
5. AIL REMOVE November 2007 Attendance of seminars and workshops Year Novemb er 2007 Attendance of seminars and workshops Actiity Descnption Contribution clean ae KG Image 16 Editing Entries in a Row Remove Entries from Table e Click on the REMOVE button located at the left side of the row you wish to remove e This will immediately remove no intermediate warning the whole row from the table J VIEW DETAIL PAGE PREVIEW AND PRINTABLE VERSION Once you have finished entering data in the table s fields and clicked the ADD button a new ROW with the entered data appears in the table You can view all entries for EACH ROW by clicking the VIEW DETAIL button located on the left side of each row The data you have entered will appear in a new window 10 RFA Annual Report Online Form User Guide Year Activity Description Contribution EDIT REMOVE 2007 Description of activities or contribution Year Activity Description Contribution Image 17 VIEW DETAIL Button You can PREVIEW the whole page by clicking the PAGE PREVIEW button located at the top of each page The PRINTABLE VERSION button is located at the top of the LAST PAGE Go to the last page Question 3 using the dropdown navigation list at the bottom of the page and click the PRINTABLE VERSION button x Log out o Help Image 18 Page Preview and Printable Version Buttons There are two printable versio
6. E REQUIRED AND OPTIONAL QUESTION ITEMS Required question items are indicated with the word REQUIRED at the top of the page A required question has to have a response Note that if you have not responded to all of the required questions you would not be able to submit your report If you do not have anything to report in the question click on the checkbox labeled Check the checkbox if you have nothing to report 2 a Supervision and Examination of Undergraduate Fc Check the checkbox if you have notlung to report Student Hameil ast Name First Name Image 6 Nothing to Report Checkbox To undo the checkbox uncheck it 2 a Supervision and Examination of Undergraduate F Mi Uncheck to change Student Hameil ast Hame First Name Image 7 Undo the Nothing to Report Checkbox Check and unchecking the checkbox will change the display accordingly The checkbox will disappear when some entries are added to the table 2 a Supervision and Examination of Undergraduate Fourth Year Capstone Proje Studem Hare ast Hare Fi ot Mame New Student Name Image 8 Tables with Some Entries 6 RFA Annual Report Online Form User Guide F FILE UPLOAD Any supporting document can be attached to the report by clicking the UPLOAD FILE button located at the bottom of each page Any supporting document can be attached here by clicking the UP of this report oo UPLOADEILE List of Attachments Que
7. RYERSON UNIVERSITY RFA Annual Report Online Form User Guide Cernina S f OE ET AE ER ER eee AE N 2 A BROWSER INFORMATION ees sesse ee ee ee ee ee ee ee ee EE ee ee ee ee AE ee ee ee ee de RE ee ee ee ee AE EE ee ee 2 BB LOGGING IN MR N E A E eaennieestna E E Manan seutesarencas 2 C LOGIN PROBLEM SOLUTIONS ee RE ee RE ee AR EE Ee ee ee ee ee Re ee ee ee ee EE ee 3 GererslEdrieton EES ie Gr ee A oe ee Ge n Ga DE ee Ge ee ee OE 4 A VIEWING PREVIOUS YEARS REPORTS sesse ee Gee ee ee ee Gee eN Gee ee es ee ee ee Gee Ge ee De 4 B PRELOADED INFORMATION ee ees esse ee ee ee ee ee ee ee ee ee ee ee ee EE ee ee ee AR EE ee ee ee AE EE ee ee ee ee 4 Ce AV IGA TIO Ni KO EE dateaeecunetennsdeunenteusrereannd 5 D SAVING iS SR N EK TR AE A NE N 5 E REQUIRED AND OPTIONAL QUESTION ITEMS sesse ees ee ee ee ee ee ee ee ee ee ee ee ee Ee ee ee ee ee RE ee ee ee ee 6 EF EILE UPLOAD n ee ee ie ee Ee Ge Manse ee ee Ge GE es EE nk Ee Ee Ge de 7 G VIEWING UPLOADED FILES LIST OF ATTACHMENTS cccccceessssessssssseeeeeeeeececeeeeesseseesesssnaaeeeees 9 Fed SOT RE ER EE EE renee tomncemterenve Maneneeunieareecans 9 ADDING EDITING AND REMOVING ENTRIES IN TABULAR QUESTIONS ssssseeeceeeeeseesseeeeeeeeeees 9 J VIEW DETAIL PAGE PREVIEW AND PRINTABLE VERSION ccccsssssssseecceecceeeeeseeecceeessaaeeseeeeeeess 10 TE HELDE eene een crs ie cee ones canines ea ce can bea eects ee GE crt epee GE cer ey Ee N ee 11 L SUBMI
8. TTING ANNUAL REPORT ees esse sees ee ee ee ee ee ee ee Ee ee ee Ee AE EE ee ee 12 Mi RESIZING TEE iese GE ee GE Go Re E Ge Ge Go Ge ie SE Ge Eg Ge oe AE GR Ee ee 13 Elanie p EE EE OE ER Nile 14 G s aU ale ale EO EL OE OR EE EE EE OR EE OE EEN 14 selle dade EE ER KO EE ON EE EO EN N 14 SSS OM i BEE ee ER ee ee ee ee ER ee ee Ee ee Ee cate 14 1 RFA Annual Report Online Form User Guide Getting Started Faculty Annual Report form is available as a web online form To fill out the form a computer with a web browser and Internet connection is required A BROWSER INFORMATION This online form has been tested and works on the following browsers both on PC Windows and Mac PC only Microsoft Internet Explorer 6 and 7 Free Download Mac and PC Mozilla Firefox version 2 Free Download Mac and PC Netscape version 7 2 Free Download e Itis possible to use older versions of browser however some functionalities may not work properly e g after adding a row in a table the page will refresh to the top of the page instead of back to the table e Attention Mac Users Please DO NOT use Safari or Internet Explorer 5 2 or lower at this time as many of the functionalities do not work with this browser B LOGGING IN The web address URL of the Faculty Annual Report form 1s https www runner ryerson ca facultyAnnualReport Choose RFA Annual Report to proceed to your report RYERSON UNIVERSITY Please choose your report
9. igation list at the bottom of the page clicking on the page number where it is currently displaying 2 Checking Unchecking the checkbox in any required question Checking or unchecking a checkbox in the required question will cause the page to be refreshed Please refer to section C Required and Optional questions for details 3 Lengthy textbox entries need to be saved frequently It is recommended to save frequently by clicking the Save button at the bottom of the page when entering lengthy text in a textbox Alternately the response can be typed in a word processor e g MS Word Notepad first and then copy and paste it into the textbox Getting Help Technical Help Assistance related to technical difficulties can be directed by email to farhelp ryerson ca or by calling 416 979 5000 extension 4556 during regular office hours For login problem contact CCS Helpdesk at 416 979 5000 extension 6806 during regular office hours Mon Thu 8am 5pm Fri 8am 4 30pm or email to help ryerson ca Suggestion Box Please provide any suggestion for improvements of the online RFA Annual Report to farsuggest ryerson ca 14 RFA Annual Report Online Form User Guide
10. ns HTML and PDF RYERSON UNIVERSITY Print in HTML Print in PDF format with in Orientation Landscape Portrait Image 19 HTML and PDF Printable Versions Print in HTML version is mainly for viewing and printing Print in PDF format allows you to select Landscape or Portrait layout This format can be used for viewing printing and saving your report in a PDF format K TEXT FIELDS Questions 3 6 8 13 16 19 23 contain text fields for typing in maximum 500 words 4000 characters These text fields contain Check Spell function 11 RFA Annual Report Online Form User Guide 6 Total GA TA Hours Assigned to the Faculty Member related to workload of teaching F Check speling V Maromum ngh appro SOO words S000 characters I you need to repon more than the vadadio souce Ples create verg the UPLOAD FILE function at the Bottom of Hs page Image 20 Spell Check Button L SUBMITTING ANNUAL REPORT The SUBMIT button is located at the top of the LAST PAGE E save E preview EQ Logout Help Image 21 Submit Button Successful Submission o Upon successful submission a confirmation email will be sent to the submitter and the reviewing supervisor Chair Director or Dean o Upon successful submission the form is closed It will be displayed as read only it becomes no longer editable dar rneer Mere rn Pie OM Yew Ge beets Da p amp A Mip mmm re Gee rye a adera er nd Ow
11. on I ADDING EDITING AND REMOVING ENTRIES IN TABULAR QUESTIONS There are several questions questions 1 2 4 5 9 12 14 15 17 and 18 which are presented in a table format The maximum number of rows in each table is 50 rows If the information to be included is more than 50 rows it is recommended to enter the information in a file such as a Word document and upload the file Adding Entries to Table e To add entries to table fill in the form UNDERNEATH the table e To save the entry to the table click on the ADD button This will add a new row to the table 9 RFA Annual Report Online Form User Guide Year Activity Description Contribution WEWOETAL EDIT REMOVE 2007 Description of activities or contribution Year 2007 Description of workshops and courses attended Actrity DescrptionfContnbution MOE THE ADD or UPDATE sector shore to save your impuls for fadolar guest Sonat dT tale spore Image 15 Adding a New Entry e To add additional entries to the table fill out the form again and click the ADD button Editing Entries in Table e Click on the EDIT button of the row that you would like to make changes in e The data from this row will appear in the form underneath the table e Make necessary changes and click the UPDATE button at the bottom of the form to save the changes Activity Description Cant _wewpetat EDIT REMOVE 2007 Description of activities or contribution VIEW DET
12. r Question 3 Faculty Course Surveys FCS To do this Click Upload Additional FCS Results link located above the textfield for Question 3 and follow the same steps as described above steps 1 4 Note Uploading additional FCS results is optional 8 RFA Annual Report Online Form User Guide G VIEWING UPLOADED FILES LIST OF ATTACHMENTS The uploaded documents are listed at the bottom of each page in the List of Attachments table List of Attachments Question Ilo File Path Mame Description 1 Supporting Doc 1 dar Supporting Doc to Q 1 DOWNLOAD REMOVE supporting Sheet 1 xlsx Spreadsheet 1 DOWNLOAD REMOVE Supporting Doc 2 doc Supporting Doc to O 2 DOWNLOAD REMOVE Supporting Sheet 2 xls Spreadsheet 2 DOWNLOAD REMOVE ikarasyn20D0E pdf FCS DOWNLOAD REMOVE Supporting Dat 3 docz Supporting Doc Re Actwities DOWNLOAD REMOVE Presentation 1 ppt Presentation 1 DOWNLOAD REMOVE Presentation 2 ppty Presentation 2 DOWNLOAD REMOVE Image 13 List of Attachments Any uploaded file can be downloaded and or removed If the file s do not display immediately refresh the screen view by using the dropdown navigation list at the bottom of the page clicking on the page number where it is currently displayed H LOGOUT The Log out button logs out of the application It 1s available at the top of each page Please make sure to save first before logging out save preview Image 14 Log Out Butt
13. s Tools Help Toolbars t Status Bar Sidebar Stop Esc Reload Ctrl F Text Size Increase Ctrl Page Style Decrease Ctrl Character Encoding Mormal Ctrl 0 Page Source Ckri l Full Screen Fil idan length approx S00 words 4000 characters If you ne using the UPLOAD FILE function at the Bottom of this page Image 24 Resize Text in a Browser View Alternatively e For PC Windows To make the text larger press the Ctrl and keys simultaneously to make the text smaller press the Ctrl and keys simultaneously e For Mac To make the text larger press the Apple Command and keys simultaneously to make the text smaller press the Apple Command and keys simultaneously 13 RFA Annual Report Online Form User Guide Gotchas This Gotchas section provides common mistakes or problematic areas Gotchas 1 Refreshing a page using the browser s Refresh button 2 Checking Unchecking the checkbox in any required question 3 Lengthy textbox entries 1 Reloading or refreshing a page using the browser s Reload Refresh button causes logging out without Saving Clicking the Reload or Refresh button of the browser will cause a Logout without saving the work on the page If it is necessary to refresh the page it is advised to click the current page number on the dropdown navigation list Workaround Use the Annual Report form s dropdown nav
14. stion Ho File Path Wame J Ikarasyn008 pdf Image 9 UPLOAD FILE Button Note You can upload files of any format created in Microsoft Office 2007 and earlier versions as well as PDF JPEG and GIF files Examples of acceptable file formats to be uploaded doc docx xls xlsx ppt pptx pdf Jpeg gif Clicking the UPLOAD FILE button will launch an upload window RYERSON UNIVERSITY Upload your support document for the specific question Attach document for question no Document Location Description Image 10 File Upload Window 7 RFA Annual Report Online Form User Guide 1 Please note that each file uploaded has to be associated with a question Provide the question number in the appropriate field 2 Click the Browse button to open your computer s file selection window Image 10 3 Inthe File Upload window of your local computer locate the document and click the Open button E New Session 2 28 2007 17 PM Ape hoed t SE shared projects shared stal IE Pred _Studerts Image 11 Browsing to a File to Upload 4 Fill out the description and click on the UPLOAD FILE button to complete the task Upon successful upload the following message will appear HIED EWE river dnp ryerson ca A File successfully saved EE Image 12 File Successfully Saved Message Note You are provided with the ability to upload additional FCS reports fo
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