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FIS Web User Guide - Alberta Energy Regulator

1. o9 3 Sal amp j I Show only Modifiable Records highlighted in green Location Notification Id View Report Notification type Notification Date Licence Facility Type Start Date Drilling Type 521949 POF Well Drilling Activity 03 Feb 2010 W 0410397 09 26 025 23W4 03 Feb 2010 Initial 521943 Well Drilling Activity 15 Jan 2010 W 0000124 15 26 050 01W5 R 15 Jan 2010 Drilling To Total Depth 4 Click the Notification ID of the record you want to update The details will appear in the details window TO UPDATE THE SELECTED NOTIFICATION 1 Click the Update button at the bottom of the details window A 2 The Details window will refresh Click the Details tab 3 Make your updates 4 When you are done click the Submit to AER button TO DELETE THE SELECTED NOTIFICATION 1 Click the Delete button at the bottom of the details window 2 Enter a reason for deleting the notification record 3 When you are done click the Submit to AER button 44 of 66 Alberta Energy Regulator FIS Web User Guide NOTIFICATION REPORTS Notification Reports provides three reports with the following information Report Description List of your company drilling activities that have not been reported Drilling Activities with Late Notification Date Time to the AER within 12 hours after commencement as required by the Oil and Gas Conservation Regulations List of your company pipeline segmen
2. Incident Complete Date The date the release incident was completed Latitude The latitude of the incident Well latitude longitudes are taken from the well table The facility latitude longitude is the entrance to the facility a calculated latitude longitude where an actual value is not available is the centre of the LSD The pipeline latitude longitude is the incident source a calculated latitude longitude is the centre of the LSD of the first segment from location 50 of 66 Alberta Energy Regulator Field Longitude FIS Web User Guide Description View the longitude of the incident Well latitude longitudes are taken from the well table The actual facility latitude longitude is the entrance to the facility a calculated latitude longitude where an actual value is not available is the centre of the LSD The actual pipeline latitude longitude is the incident source a calculated latitude longitude is the centre of the LSD of the first segment from location Actual Lat Long Yes shows that actual latitude longitude are used No shows that these are calculated values Legacy Reporting ID The reporting facility ID used to identify converted ENV data that may not have a licence number Associated Specified Enactments Type Displays the type of Specified Enactment associated to this release incident Associated Specified Enactments Number Displays the Specified Enactment n
3. Alberta Energy Regulator 49 of 66 FIS Web User Guide Field Surveillance EDCT Description The Field Surveillance superset of the licence energy development category type for the licence at the time of notification Licence Location The licence location for the release incident Incident Location The DLS surface location of the release incident Strike Area The strike area for the entered licence IRRP Unregulated Event Shows if the release incident has an unknown origin or is caused by an event such as fire explosion or flood and does not result in a release of product Unregulated events require that the ERG be contacted Licensee Code Name The BA code and name of the current licensee Operator Code Name The BA code and name of the current operator blank indicates that the operator is not known CIC Reference Number The CIC Reference Number associated to this incident record Incident Date Time The date and time of the release Notification Date Time The date and time that the AER was notified of the release incident Field Centre The field centre that has responsibility for the incident based on DLS location AER Contact The AER contact person for the release incident Assessed Shows if the incident has been reviewed Data Complete Shows if all mandatory and required information has been received for the incident and a Completion Date assigned
4. w Expand All Digital Data Submission Home AER DDS Administration Alberta Energy Regulator 7 Then expand the Menu item labelled Field Surveillance Alberta W 2 Digital User FlSadmin fis administrator aer ca Alberta Energy Regulator w Expand All Digital Data Submission Home El AER Applications Audit Incidents Notifications Reports Submissions DDS Administration Alberta Energy Regulator 9 of 66 FIS Web User Guide 8 Within the Field Surveillance Menu item there could potentially be three components of FIS that a user may access These items will only appear if the user has been granted the associated security roles by their company s DDS Administrator F Alberta M neuster User FlSadmin fis administrator aer ca Alberta Energy Regulator w Expand All Digital Data Submission Home El AER Applications Audit E Field Incidents Reports g EE NOTIFICATION OVERVIEW urveillance C Notifications C Release Incidents C inspections Notifications Submissions S Administration The first component of FIS is Notifications Notifications made to the AER by or on behalf of a licensee provide information about specific upstream oil and gas activity Drilling Activity spud Pipeline Construction Test Flaring Venting etc Note Notifications are time date stamped when they are submitted to the AER As deadlines are an important part of the noti
5. VIEW RELEASE INCIDENTS Release Incidents are sorted by Location and Incident Date View the following information in the View Release Incidents results window also known as the Results Grid This grid has a sorting feature so users can sort their results by any of available columns shown in the grid Field Description View Report Click the PDF icon to launch a copy of the detailed release report RR8201 Incident Number The FIS release incident number Location The surface location of the licence or incident in the format LSD Sec Twp Rge Mer Licence Number The licence number associated with the release incident Incident Date The date the release incident was first reported Facility Type The type of facility associated with the release incident Cause The reported cause of the release incident Closed Date Shows if all mandatory and required information has been received for the incident and a Completion Date assigned RELEASE INCIDENT REPORT The Release Incident report RR8201 can be accessed by clicking the PDF icon displayed in the Results Grid The report contains the following release incident information Field Description General Detail Incident Number The unique number assigned to the incident Licence Number and Type The licence number and type associated with the release incident The type of facility associated with the release incident if applicable Facility Type
6. Minor or no property damage Substantial impact or Extensive impact Equipment Loss The amount of equipment loss Minor or no equipment loss Substantial loss or Extensive loss Number Evacuated The number of persons evacuated 0 indicates that this is not applicable Injuries The number of human injuries as a result of the incident if any Fatalities The number of human fatalities as a result of the incident if any Release Priority The calculated priority based on an AER internal ranking of incident attributes Jurisdiction Category amp Type The jurisdiction category Crown Freehold or Other and the detailed corresponding type Incident Cause Cause of Incident Cat amp Type The cause of the incident category and type Failure Type The release failure type Response Evaluation Response Date The date of the response evaluation Overall Response Result The overall inspection status 54 of 66 Alberta Energy Regulator Field Response Category FIS Web User Guide Description The category for the response investigation item Result The response for the investigation item Satisfactory Low or High Response Item The response investigation item Remediation Release Cleanup Date The date the release cleanup is completed The date must fall between the incident date and the current date Biodeg
7. Abandonment Corrosion Monitoring Gas Migration Repair Miscellaneous Non reportable incident Alberta Energy Regulator 11 of 66 FIS Web User Guide Licence Type Notification Types Mandatory Well Abandonment Drilling Activity ERP Exercise Flaring Hydraulic Fracturing Temporary Surface Water Pipelines Well Venting Non mandatory Bioremediation Completion Corrosion Monitoring Gas Migration Repair Miscellaneous Non reportable incident Pit Remediation Servicing Vent Flow Repair Wellhead Hit MANDATORY NOTIFICATIONS Mandatory notifications must be filed with the AER within the requisite time period Some are prioritized for inspection and the information is reviewed by AER field staff NON MANDATORY NOTIFICATIONS Non mandatory notifications are filed on a discretional basis for a wide variety of oil and gas activities such as well pit remediation facility construction pipeline corrosion monitoring etc Non mandatory notifications usually require only contact information start and end dates and comments They are not prioritized for inspection See Notification Overview for a list of all non mandatory notifications by licence type 12 of 66 Alberta Energy Regulator FIS Web User Guide SUBMITTING NOTIFICATIONS When you create a Field Surveillance notification the following rules apply The owner of the login ID must be the licensee or an
8. Comment icon appears user can click this icon to access the Follow Up Add Comments screen If N A appears users are unable to submit any follow up information or add comments of that inspection record Follow Up Due Date The deadline date on which a Follow Up must be submitted to the AER Follow up Complete The date on which the Follow Up was submitted by the licensee Licence Number The licence number for the current inspection Approval The Mine No Approval for the current inspection Current Licensee The BA code and name of the current licensee Licensee at Inspection The licensee when the inspection was conducted Location The surface location of the licence in the format LSD Sec Twp Rge Mer Inspection Category Inspection categories are coal mine drilling operations drilling waste gas facility oil facility oil sands mine pipeline waste management facility well service operations well site inspection Date The date the original inspection was performed Also known as the Inspection Date Alberta Energy Regulator 61 of 66 FIS Web User Guide Description Facility Type The type of facility the inspection was conducted on SUBMIT FOLLOW UP If a site is found to be in noncompliance as the licensee you are required to fix the problem within a specified period You can then use FIS Inspections to notify the AER that the site
9. DDS acknowledgement is displayed in your Web browser A copy is also emailed to the contact of the notification if requested See the online DDS help User Options My Profile for a description of how to set up the option to receive email confirmation VIEWING AND EDITING A SAVED DRAFT NOTIFICATION To open and modify a saved notification 1 Click the Search Draft Notifications tab in the FIS New Notification window ae eo Licensee Name EnCana Corporation d Bros 2 Select the appropriate licensee name 3 Click Search If there are any saved notifications they are listed in order by Activity Start Date 4 Select the appropriate notification 5 Edit the notification information 6 Click Save as Draft to save the notification again if necessary or click Submit to AER to validate the information and submit the notification to the AER WHAT IS THE DIFFERENCE BETWEEN A SAVED AND A SUBMITTED NOTIFICATION At any time you can save notification information that you are entering on the Web You have 30 days from the date you save the notification to make any changes before you must submit it for checking and validation After 30 days the saved information is deleted When you click Save as Draft the AER is not notified of the operation When you are satisfied that the notification is complete click Submit to AER The notification is validated and submitted to the AER It is then considered an official notification of
10. Date Required Enter the following NW corner location information Field Description Enter the DLS section Valid values are 1 to 36 Sec If Section is entered you must also enter Township Range and Meridian NW Corner Location TB Enter the DLS township Valid values are 1 to 126 Required Pe Enter the DLS range Valid values are 1 to 30 Required Mer Enter the DLS meridian Valid values are 4 5 and 6 Required Enter the following SE corner location information Field Description Enter the DLS section Valid values are 1 to 36 SS If Section is entered you must also enter Township Range and Meridian Tum Enter the DLS township Valid values are 1 to 126 SE Corner Location Required Rge Enter the DLS range Valid values are 1 to 30 Required Mer Enter the DLS meridian Valid values are 4 5 and 6 Required Optional but requires a NW corner 40 of 66 Alberta Energy Regulator FIS Web User Guide Field Description Select this checkbox to search for all notifications for licences your company Exclude Currently Owned previously owned Only notifications made while you were owner of the Licences licence are listed One of Previously Owned licences must be selected Select this checkbox to search for notifications for licences currently owned by Exclude Previously Owned your company Licences One of Currently Owned Licenc
11. Description Sec Enter the DLS section Valid values are 1 to 36 If Section is entered you must also enter Township Range and Meridian Twp Enter the DLS township Valid values are 1 to 126 Required Rge Enter the DLS range Valid values are 1 to 30 Required Mer Enter the DLS meridian Valid values are 4 5 and 6 Required Alberta Energy Regulator 47 of 66 FIS Web User Guide m VE Enter the following SE corner location information Field Description Sec Enter the DLS section Valid values are 1 to 36 If Section is entered you must also enter Township Range and Meridian Twp SE Corner Location Enter the DLS township Valid values are 1 to 126 Required Rge Enter the DLS range Valid values are 1 to 30 Required Mer Enter the DLS meridian Valid values are 4 5 and 6 Required Optional but requires a NW corner Exclude Currently Owned Select this checkbox to search for all incidents for licences your company previously Licences owned Exclude Previously Owned Select this checkbox to search for incidents for licences currently owned by your Licences company Click Search to apply the search criteria entered and list the results in the Search Notifications Results window Click Reset to clear all search fields and re enter criteria 48 of 66 Alberta Energy Regulator FIS Web User Guide
12. commencement of the operation The information is entered into the AER database and the Field Centres are notified of your operation If you have subscribed to email notification you are emailed a submission acknowledgement to confirm successful receipt of the submitted notification 16 of 66 Alberta Energy Regulator FIS Web User Guide NOTIFICATION VALIDATION AND ERROR CHECKING When the information entered for a notification is complete it is validated when you submit it to the AER Examples of validation checks are the contact name and phone number are entered estimated volume and duration maximum rate and start date time are entered for flaring and venting notifications A notification is not considered officially submitted until it is validated accepted and an acknowledgement is shown The system date and time that the notification is submitted successfully is the official notification date If errors are found a red error icon will appear prompting you to correct them For example if you have forgotten to enter the contact telephone number a red error icon will appear when you attempt to submit the record Hover your mouse over the red error icon and FIS will display a help tip explaining that you must enter data in this field Fields that require input or have incorrect information are highlighted with additional red error icons At any time you can save notification information that you are entering In this example if
13. currently owns and inspections performed on previously owned licences view detailed information for each inspection Submit comments on non compliant inspection s submit a follow up notification for inspection s where you have completed required follow up manage inspection notification email contacts and distribution lists Alberta Energy Regulator 57 of 66 FIS Web User Guide Search Inspections Manage Inspection Notification Contacts Inspection Reports Licence v lI Field Centre id LSD SEC TWP RG MER z NW Corner Approval Number v A a jl j SE Corner Inspection Group ld From Date H Inspection Result id To Date H Exclude Currently Owned Licences Specified Enactment Type F Exclude Previously Owned Licences Specified Enactment Number Outstanding Follow Ups Only CIC Reference Number bebe mg SEARCH INSPECTIONS Enter the following inspections search criteria You must enter at least one search parameter KE es psc c From the drop down list select the licence type Licence Type Description Blank All licence types Licence Type Well A well licenced by the AER Facility Any facility licenced by the AER Pipeline Any pipeline licenced by the AER Enter the licence number Prefix and suffix fields are used for old well licence numbers Licence Number Required if Licence Type is s
14. drilling waste is outside of Alberta enter the location into the Comments section in DLS format Field Valid Values Disposal Location LSD 01 16 Section 01 36 Township 001 126 1 30 for W4 amp W5 Range 1 14 for W6 Meridian W4 W5 W6 Enter the name of the company responsible for the drilling waste Environmental Contractor disposal Environmental Contractor Phone Enter a contact phone number for the environmental contractor Re entry amp Deepening Enter the projected total depth of the new drilling activity measured in New Projected Total Depth metres Required for wells that have an existing spud date Select the terminating formation of the new drilling activity from the New Terminating Formation drop down list Required for wells that have an existing spud date 22 of 66 Alberta Energy Regulator FIS Web User Guide Field Description From the drop down list select the drilling operation Options are Drilling Operation Type directional horizontal natural drift slant and vertical Required for wells that have an existing spud date Notification Comments Notification Comments Enter any associated comments about the notification 9 Click Submit to AER to submit the notification for validation If errors are found you are prompted to correct them A DDS acknowledgement of the change is shown on the terminal and email
15. the New Notification tab in the FIS window 4 Select the type of licence from the Licence Type drop down list 5 Select Pipeline or Liner Construction Test from the Notification Type drop down list 6 Enter the pipeline Licence Number that the new notification applies to This is a required field 7 Click Add to open the Notifications Pipeline Construction Test form 28 of 66 Alberta Energy Regulator FIS Web User Guide 8 Enter the following pipeline notification detail information Field Description Licensee Contact Information Enter the first name of the primary contact person to be reached about the First Name pipeline activity Required Enter the last name of the primary contact person to be reached about the Last Name pipeline activity The contact should be based in the field Required Enter the 10 digit phone number of the primary contact person Phone Number Required Contractor Information Enter the name of the contractor Contractor Required Enter the 10 digit contractor phone number Phone Number Required Type of Pipeline Notification From the drop down list select if the pipeline notification is for new line or pipeline liner construction new line testing existing line testing or maintenance Construction notifications must have a start date The start date applies to Operation Type all pipeline segments selected Testing notifications must have a start da
16. used in old well licences If a prefix and or suffix are not entered they are filled with spaces Well The main well licence number is zero filled to 7 digits For example if you enter the licence number 2407 it is stored in the FIS system as 0002407 A facility licence number contains only the number entered and is not Facility zero filled A pipeline licence number contains only the number entered and is not Pipeline zero filled 7 Click Add 8 Enter the following operational notification information CR Contact Information Enter the first name of the primary contact person to be reached about First Name the operation Required Enter the last name of the primary contact person to be reached about Last Name the operation The contact should be based in the field Required Alberta Energy Regulator 35 of 66 FIS Web User Guide BEE Enter the 10 digit phone number of the primary contact Phone Number Required Details Enter the start date of the operation This date must be after the licence Start Date issue date It also cannot be more than 30 days in the future Required End Date Enter the end date of the operation Service Rig Contractor amp Number Enter the service rig contractor name and rig number if applicable Enter any comments that you want to add to further explain the Comments notification Required 9 Click Subm
17. you do not know the rig number enter all other information and click Save as Draft The information is stored and you have 30 days to locate and enter the rig number and actually submit the notification vs simply saving it A DDS acknowledgement of the change is shown on your screen and another confirmation will be emailed to the contact email address associated to the user s DDS login ID See the online DDS help User Options My Profile for a description of how to set up the option to receive email confirmations Alberta Energy Regulator 17 of 66 FIS Web User Guide MANDATORY NOTIFICATIONS Mandatory notifications must be filed with the AER within the requisite time period They include Licence Type Mandatory Notification Types ERP Exercise Flaring acility Temporary Surface Water Pipelines Venting Construction Test Liner Installation ERP Exercise Pipeline Flaring Venting Abandonment Drilling Activity ERP Exercise Well Flaring Hydraulic Fracturing Temporary Surface Water Pipelines Venting DRILLING ACTIVITY NOTIFICATIONS Notifications are submitted to the AER about any new drilling activity You must enter the following information primary field contact name and phone number drilling activity type and rig number and contractor activity start date ifthe drilling waste disposal is off lease remote sump location if applicable new projected total depth termi
18. D Account login required ind Base of Groundwater Protection Query Tool EMPLOYEE REMOTE ACCESS bs Coal Mine Maps A Employee remote access to AER systems Digital Data Submission DDS AER credentials will be required Disposition Spatial Processing Tool DSPT Alberta Energy Regulator T of 66 FIS Web User Guide 4 This will open a new window or tab taking you to the DDS login page Je EEE F Alberta Energy Digital Data Submission DDS System Regulator User Id Digital Data Submission Password Welcome to the Digital Data Submission DDS home page of the Alberta Energy Regulator This DDS service provides a gateway for customers to access and provide electronic information and data to the systems that the AER uses in conducting their business To obtain an ID and password contact the DDS Administrator Please note for company employee new DDS accounts reset of passwords and user role issues please contact your company DDS CMSA Digital Data Submission Home For other DDS issues please refer to the Department contact list DDS Contact List AER B E s Click here to view the DDS Guide Integrated Application Registry Quer Internet access to the AER may be interrupted on Sunday mornings between 7 a m and 10 a m and on B n mn Tuesday and Thursday nights from 9 p m to midnight Service Alberta our provider of internet service Licence Transfer schedules maintenance and upgrades du
19. D NOTIFICATIONS P uer 38 Example DLS searches csccscsccccssessesseesecescessessaassesseeeeesseseseseeeseuseaeseeseeesesseasessseceseeseasesesecseessusseseesceessasesesecseesenenaaaess 41 Alberta Energy Regulator 3 of 66 FIS Web User Guide VIEW SUBMITTED NOTIFICATIONS EE 42 SUBMITTED NOTIFICATION REPORT DATA EXTRACT essere enne innen enne tee nnt nne te stt en ttes teneris enne rn nnne nnns 43 Print dnd E EE 43 UPDATING DELETING SUBMITTED NOTIFICATIONS scccsssssccsssssccesssscccessseceesssseceessssescessseeseesseseeessaeseesssseseessseeeess 43 TO UPDATE OR DELETE A SUBMITTED NOTIFICATION sccseceesceeseeeceescceseeeeeeeeeenceeceaeecsaecaeecaeeeaeseaesneeseseeeseeeeeeeeeeeseeeaeesseesaeeaes 44 Search for the submitted notification you want to update delete eese eene 44 To Update the selected notification ccccsscsccccccessesssnscecscessesseasecsceeseasesesecscesseesseseseseeeseeseasesesecesessaaesesscssessaaeseseeeses 44 Fo Delete the Selected notification ette etae ko Re a XR CR dE ANER ES Cae REA ENN 44 NOTIFICATION REPORTS T AE 45 MEW REL EASEINCIDEN ag 45 kis arida debi 46 MEW lee E 49 RELEASE NCIDENT REPOR Tez 3 525 et tuor RTI ERES ELE DEREN PARE RU Pee D epus ber riego Sas ope per eren ees vast 49 VIEW FOLLOW UP SURVEILLANCE INSPECTIONS eere eee eren nennen nnne enne nnns asse aras ese saa asse sean sess essa
20. Fam Alberta Energy Regulator FIS Web User Guide Version 2 0 April 2015 Change Control Log 1 0 1 1 1 2 2 0 Date August 18 2008 January 4 2010 February 8 2010 April 1 2015 Primary Author David Anthony David Anthony David Anthony Wayne Gilbart Change Description First Draft of DOTNET version of FIS WEB First draft for R1 Updated for R1 Updated for AER branding Updated screenshots to incorporate latest enhancements and new functionality FIS Web User Guide Contents GETTING STARTED pee 5 ACCESSING FISON THE WEBS C 5 NOTIFICATION OVERVIEW e 10 NOTIFICATION PROCESS me Se 11 MANDATORY NOTIFICATIONS pL desi seed saving Mio danubasbsssasgedadisevdeavinevuavledensaaie 12 NON MANDATORY NOTIFICATIONS E ate 12 SUBMITTING NOTIFICATIONS eege Ed EES EENS 13 SUBMITRING AINEW NOTIFICATION ei 2i 22 1 Eie rro tee Exo deen santa yo Pee te Ro Reo ka e Io ME nen eter deoa iux e Ra edP toons En USE Deo sited EEAS r Ee 13 FINDING A LICENCE NUMBER 2 2 irte tees eire eerte e Fee EENS Ede Mee eere lese o eie Lee Vae Ape REN reet bise A Te ipe REENEN 15 SAVING A DRAFT NOTIFICATION 4 32 25 535 thi sh uo Poe eee ERR e eR RE a2 ERROR ERR PROS E ERR RR EERRRN KD EERRRRE FE
21. Licence Lo A Notification Type d 3 Select the Licence Type Well A well licenced by the AER Facility Any facility licenced by the AER Pipeline Any pipeline licenced by the AER Alberta Energy Regulator 13 of 66 FIS Web User Guide 4 Enter the licence number For wells the prefix and suffix fields are used for older well licence numbers A well licence number can have a one character prefix and a one character suffix These were often used in old well licences If a prefix and or suffix are Well not entered they are filled with spaces The main well licence number is zero filled to 7 digits For example if you enter the licence number 2407 it is stored in the FIS system as 0002407 A facility licence number contains only the number entered and is not zero Facility filled A pipeline licence number contains only the number entered and is not zero T vicis filled 14 of 66 Alberta Energy Regulator FIS Web User Guide 5 Select the Notification Type from the drop down list Click Add to open different windows to enter detailed information for different notifications When you have finished entering the new notification information you can do the following Click Submit to AER to submit the notification information to the AER for checking If errors are found the fields that require correction are indicated by a red error icon Make the necessary changes and submit the
22. R RES BEERKR ERSE TESNE IEEE REETA SaNa SENAN 16 VIEWING AND EDITING A SAVED DRAFT NOTIFICATION esee ener enne nen rnen ree e nns ennt ennt nn nennt ennt ennt tete te tenes etre 16 WHAT IS THE DIFFERENCE BETWEEN A SAVED AND A SUBMITTED NOTIFICATION sseesseseeeeeeeen nennen enne nnn then nnne nne 16 NOTIFICATION VALIDATION AND ERROR CHECKING eene nennen en nnen sens ennt enne tnnt te tenni tn rites etn sinh intr sens enne nnns 17 DN uensdiesie wie M 18 DRILLING ACTIVITY le nl e EE 18 Add a drilling activity notification ccccsccssccccceseessssscesecsseessssesscssssssesesecssesesessaassesseseessaseseseseseassssseseesessaassaesesess 19 FLARING AND VENTING NOTIFICATIONS ALL LICENCE TYPES sseeeeeeeeneenee enne nennen entr nene tene thsn trs tr entren nr sn rre rne nns 23 Add a flaring venting notificotion 24 PIPELINE CONSTRUCTION TEST NOTIFICATIONS esses enne ennt nnen rr tnne nne nnt trennt te str innt tn sns ense trennen enne rete nenne 28 Add a pipeline construction test potifiecotion 28 NON MANDATORY OPERATIONAL NOTIFICATIONS ssssseeeecccccsssesseeeececcnssssseesescccncseeeeeesecenecseseeeeseceaecseeeeeeseeooes 32 ADD A NON MANDATORY OPERATIONAL NOTIFICATION eene enne ennt nnne tenen nre ne enses ennt ennt EASES ASEEN ennt tenete ne tr sitne 33 ADDA FACILITY CONSTRUCTION le lie e EE 37 VIEW SUBMITTED NOTIFICATIONS a an egEe eege 38 SEARCH SUBMITTE
23. S system 2 Click Inspections in the DDS menu Alberta Energy Regulator AER HOME DDS HELP HIDE MENU User FlSadmin fis administrator aer ca Alberta Energy Regulator w Expand All Digital Data Submission Home El AER Applications Audit E Field Surveillance C Notifications C Release Incidents Incidents Notifications Reports Submissions DDS Administration Alberta Energy Regulator 63 of 66 FIS Web User Guide 3 Click the Manage Inspection Notification Contacts tab in the FIS window Search Inspections Manage Inspection Notification Contacts The Manage Inspection Contacts screen will open 1 Manage Inspection Contacts First Name Last Name Phone Number Email Address Coal Mine Drilling Drilling Waste Gas Facility Oil Facility Oil Sands Mine Pipeline Waste Management Facility Well Service Well Site 4 For each type of inspection enter the following information Field Description First Name The first name of the contact person Last name The last name of the contact person Phone Number The 10 digit phone number of the contact The email address of the contact If you wish to enter multiple email addresses the email addresses must be separated by a comma with no spaces as illustrated by the following example Email Address name1 email1 com name2 email2 com name3 ema
24. and last names of the contact entered on the notification Contact Phone The 10 digit contact phone number entered on the notification Field Centre The Field Centre for the location entered on the notification 42 of 66 Alberta Energy Regulator FIS Web User Guide SUBMITTED NOTIFICATION REPORT DATA EXTRACT The search for submitted notifications shows different types of notifications and a detailed report is generated for each type Report of licence and notification information drilling activity and drilling Drilling Activity Notification report waste details and notification comments Report of licence and notification information flaring or venting details Flaring Venting Notification report and notification comments Report of licence and notification information operational details and Operational Notification report motas on commans Report of licence and notification information facility construction details Facility Construction Notification report sind nottication commenta Report of licence and notification information pipeline details including Pipeline Notificati mee i pO ipeune Notification report pipeline segment information and notification comments PRINT AND SAVE REPORTS In the Adobe Reader window click Print on the reporting toolbar to open a Print window where you select the printer print range and number of copies of the report you want to
25. ater Act etc Specified Enactment Number Enter the Specified Enactment Number associated to the inspection record CIC Reference Number Enter the CIC Reference Number associated to the inspection record NW Corner Location Enter the following NW corner location information Field Description Sec Enter the DLS section Valid values are 1 to 36 If Section is entered you must also enter Township Range and Meridian Twp Enter the DLS township Valid values are 1 to 126 Required Alberta Energy Regulator 59 of 66 FIS Web User Guide mU I eee Rge Enter the DLS range Valid values are 1 to 30 Required Mer Enter the DLS meridian Valid values are 4 5 and 6 Required Enter the following SE corner location information Field Description Sec Enter the DLS section Valid values are 1 to 36 If Section is entered you must also enter Township Range and Meridian Twp Enter the DLS township Valid values are 1 to 126 SE Corner Location Required Rge Enter the DLS range Valid values are 1 to 30 Require Mer Enter the DLS meridian Valid values are 4 5 and 6 Required Optional but requires a NW corner Select this checkbox to search for all inspections for licences your company previously Exclude Currently Owned owned Licences Previously Owned Licences must be selected Select this checkbox to searc
26. copy You can also save the report as an Adobe PDF file or export the information the information in the grid to a TXT text file UPDATING DELETING SUBMITTED NOTIFICATIONS Licensees or their delegates with appropriate permissions can update or delete a Submitted Notification refer to Appendix A FIS Security Roles for information on security permissions Note If you do not have the correct permissions your Comp Master Security Administrator CMSA must add the appropriate role to your profile The required DDS security role called Update Delete Field Surveillance Notification allows you to s Search Submitted Notifications Update a Submitted Notifications Delete a Submitted Notifications For all Notifications except Gas Emissions you can modify a Submitted Notification up until 48 hours from the operation Start Date For Gas Emissions Notifications you can modify a Submitted Notification up until 48 hours from the operation End Date Alberta Energy Regulator 43 of 66 FIS Web User Guide TO UPDATE OR DELETE A SUBMITTED NOTIFICATION SEARCH FOR THE SUBMITTED NOTIFICATION YOU WANT TO UPDATE DELETE 1 Log onto the DDS system 2 Click Notification in the DDS menu 3 Click the Search Submitted Notifications tab in the FIS window The results window will appear with modifiable notifications highlighted in green New Notification Search Submitted Notifications Search Draft Notifications Notification Reports
27. e number must exist in the AER facility installation table Code Description LANDFILL Land fill SASK Saskatchewan Disposed To Licence WASTE Waste Component Eco pit CMP WM Oilfield Waste Management approval number See AER Approved Oilfield Waste Management Facilities Impact Detail Shows if any portion of a spill has extended off of an oil or gas lease A spill is considered off lease only when it extends beyond the legal lease boundaries regardless of whether the area is being used by the operator or not All pipeline right of ways are off lease Release Offsite Sensitive Environment Shows if this is a sensitive environment see Government of Alberta Sustainable Resource Development H2S Concentration The H2S concentration measured in mol kmol Alberta Energy Regulator 53 of 66 FIS Web User Guide Field Area Affected Description The affected area covers more than 1000 sq m between 100 and 1000 sq m or is less than 100 sq m Environment Affected The type of environment affected Air Land Muskeg Stagnant Water Flowing Water Wildlife Livestock Affected The impact on wildlife or livestock No impact Habitat Affected or Animal s injured Public Affected The impact on the public No effect normal notification or Public notified potential hazard Evacuation ordered Property Damage The degree of property damage
28. ed to the contact if requested for the DDS login ID See the online DDS help User Options My Profile for a description of how to set up the option to receive email confirmation FLARING AND VENTING NOTIFICATIONS ALL LICENCE TYPES AER Directive 060 Upstream Petroleum Industry Flaring Incinerating and Venting requires that additional information about flaring and venting be reported to the AER Field Centres Flaring and venting may take place at any well facility or pipeline installation Notification requirements vary depending on the source and cause of the flaring or venting for example where the duration of emergency flaring at plants meets or exceeds limits Venting notifications should not have an H2S concentration but if the facility H2S concentration is greater than zero a message is shown asking you to contact the AER Field Centre to let them know about it FIS automatically sends an email to the Field Centre indicating that a sour gas venting notification was received with the licence number date and time Required flaring and venting notification information includes primary field contact first and last name and phone number estimated volume and duration maximum rate Start and end date and time of the flaring or venting flaring or venting location the default location for wells or facilities is the surface location service rig contractor amp number reason for the flaring or venting if there is publ
29. elected From the drop down list select the licence type Mine No Description Approval Type Mine No Approval Type Blank All Mine No Approval Types Waste Mgmt Any Waste Management Approval Number issued by the AER Facility Example WM 456 58 of 66 Alberta Energy Regulator FIS Web User Guide Any Oil Sands Mine approval issued by the AER SES Note This refers to the approval issued for the entire mine site scheme Any Mine No issued by the AER Coal Mine Note This refers to the mine number issued for the entire mine site Not a basic permit or licence issued for operations within a mine site Inspection Group From the drop down list select the inspection category Inspection categories are coal mine drilling operations drilling waste gas facility oil facility oil sands mine pipeline waste management facility well service operations wellsite inspection Inspection Result From the drop down list select inspection result Satisfactory Low Risk High Risk Field Centre From the drop down list select the Field Centre with jurisdiction for the inspection From Date Select the date to search for inspection information from the calendar To Date Select the date to search for inspection information to from the calendar Specified Enactment Type Select from the drop down list select the desired Specified Enactment Type EPEA MSL LOC W
30. equired Pipeline Enter the exact location of the flaring or venting Field Valid Values 01 16 Flare Vent Location LSD Required 01 36 Section Required 001 126 Township Required 1 30 for W4 and W5 1 14 for W6 Range Required W4 W5 W6 Meridian Required Required Service Rig Contractor amp Enter the service rig contractor name and rig number if applicable Number From the drop down list select the reason for the flaring or venting Options Reason are Emergency Planned Maintenance Test and Unplanned Maintenance Required 26 of 66 Alberta Energy Regulator FIS Web User Guide EH Public within Notification Zone Select Yes to show that there are public residents within the flaring venting notification area Select No if there are no residents within the boundary defined in Directive 060 Public Notified Indicate whether or not the public has been notified of the flaring or venting operation You must explain how you have met flaring notification requirements under Notification Comments Required Resident Objections Indicate whether or not there are resident objections to the flaring or venting operation You must explain the objection s and the appropriate solution under Notifications Comments If no solution was agreed to explain the outcome of the objection for example hearing Required Notification Comments Explain how
31. es must be selected EXAMPLE DLS SEARCHES Sec Twp Rge Mer All notifications in section 17 045 07 W5 NW Corner Location 045 o wk SE Corner ivesianl Ww E Sec Twp Rge Mer All notifications in township 045 05 W4 NW Corner Location 045 Im W a SE Comer eens W Sec Twp Rge Mer Area scan to find all notifications from the NW corner 28 NW Corner Kettel 78 043 os W D 043 08W5 to the SE corner of 01 041 07W5 SE Corner Location 041 Im Ww ER Alberta Energy Regulator 41 of 66 FIS Web User Guide VIEW SUBMITTED NOTIFICATIONS Notifications are sorted by Notification Date amp Time View the following information in the View Submitted Notifications results window Field Description Licence Type Licence Type associated with the Notification Licence Number The licence number for the current notification Click this to view a report of this notification Current Licensee The BA code and name of the current licensee Licensee at Notification The licensee when the notification was first submitted Notification Type The type of notification for example Well Drilling Activity Notification Date The date the notification was submitted to the AER Creation Date The date the notification was originally created Location The surface location of the licence in the format LSD Sec Twp Rge Mer Contact Name The first
32. facility according to AER regulations Abandonment includes any measures required to ensure that the facility is left in a permanently safe and secure condition Construction Construction or licenced facility construction Miscellaneous Any operational types not identified in this Operational Type list Any incident that is not reportable to or under the jurisdiction of the Non reportable incident AER An example of oil gas release that is non reportable is the release of less than 2 m of liquid on the lease Alberta Energy Regulator 33 of 66 FIS Web User Guide 34 of 66 Turnaround Regular facility maintenance at gas plants or batteries Pipeline Licence Abandonment The permanent dismantlement of a pipeline according to AER regulations Abandonment includes any measures required to ensure that the pipeline is left in a permanently safe and secure condition Corrosion Monitoring The licensee is monitoring pipelines for corrosion using for example weld vessel x ray or a smart pig Gas Migration Repair Gas flow outside of the outermost casing string often referred to as external migration or seepage Miscellaneous Any operational types not identified in this Operational Type list Non reportable incident Any incident that is not reportable to or under the jurisdiction of the AER An example of oil gas release that is non reportable is the release of less than 2 m of
33. fication process please submit accurate notification information on a timely basis to avoid noncompliance actions 10 of 66 Alberta Energy Regulator FIS Web User Guide NOTIFICATION PROCESS Following is a general overview of the FIS Notification process 1 The licensee or authorized representative accesses FIS on the AER DDS web site and provides required notification information for example licence type and number contact name phone contractor information and start date 2 The Notification information is validated and the information is reviewed by AER field staff 3 Inspections may be conducted as a result of the prioritization of these notifications or as part of planned operational performance activities Notifications are grouped by licence type Each licence type has mandatory and non mandatory notifications Mandatory notifications must be filed with the AER within the requisite time period as per the Oil amp Gas Conservation Rules OGCR Pipeline Rules or various AER Manuals and Directives Non mandatory notifications are filed on a discretional basis Licence Type Notification Types Mandatory ERP Exercise Flaring Temporary Surface Water Pipelines Facility Venting Non mandatory Abandonment Construction Miscellaneous Non reportable incident Turnaround Mandatory Construction Test Liner Installation ERP Exercise Flaring Pipeline Venting Non mandatory
34. gy Regulator FIS Web User Guide Field Description Length of this pipeline segment measured in Length km kilometres Crossing ZE i gen The pipeline crossing type if applicable Seg ID The unique ID for the pipeline segment Suas The pipeline segment status for example Permitted or Operating Specification The ID of a set of pipeline specifications that apply ID to the segment At least one line number must be selected Notification Comments T Enter any associated comments about the pipeline notification Notification Comments Required 9 Click Submit to AER to submit the notification for validation If errors are found you are prompted to correct them A DDS acknowledgement of the submission is shown on the terminal and emailed to the contact if requested for the DDS login ID See the online DDS help User Options My Profile for a description of how to set up the option to receive email confirmation Alberta Energy Regulator 31 of 66 FIS Web User Guide NON MANDATORY OPERATIONAL NOTIFICATIONS Non mandatory operational notifications are courtesy notifications for a wide variety oil and gas activities such as well pit remediation facility bioremediation and pipeline corrosion monitoring They are submitted to the AER on a discretionary basis and generally require only contact information start and end dates and comments They are not prioritized for inspec
35. h for inspections for licences currently owned by your Exclude Previously company Owned Licences Currently Owned Licences must be selected Outstanding Follow ups Select this checkbox to search for your company licences where enforcement action has Only not yet been taken are listed Click Search to apply the search criteria entered and list the results in the Search Inspections Results window Click Reset to clear all search fields and re enter criteria 60 of 66 Alberta Energy Regulator FIS Web User Guide View the following information in the Search Inspections results window also known as the Results Grid This grid has a sorting feature so users can sort their results by any of available columns shown in the grid View Report Click the PDF icon to launch a copy of the detailed inspection report IR1000 PDF report displays all details regarding the inspection including comments View Comments Click the View link to launch a PDF report showing only the comments associated with that inspection If the Result Grid displays N A there are no comments logged within the inspection record Result Displays the overall result of the inspection see Directive 019 AER Compliance Assurance Enforcement for a description of the new AER compliance process and risk types Submit Follow Up Add Comment Displays either a Follow Up Add Comment icon or N A If the Follow Up Add
36. ic within notification area if they have been notified and if there were any resident objections comments required if the public is not notified or there are objections Alberta Energy Regulator 23 of 66 FIS Web User Guide ADD A FLARING VENTING NOTIFICATION To enter a new flaring or venting notification 1 Log onto the DDS system 2 Click Notification in the DDS menu 3 Click the New Notification tab in the FIS window 4 Select the type of licence from the Licence Type drop down list 5 Select Flaring or Venting from the Notification Type drop down list 6 Enter the well Licence Number that the new notification applies to This is a required field 24 of 66 Alberta Energy Regulator FIS Web User Guide 7 Click Add to open the Notifications Flaring Venting form Enter the following flaring venting notification information EN MEE 7 ION Primary Field Contact Information Enter the first name of the primary contact person to be reached about the First Name flaring or venting activity Required Enter the last name of the primary contact person to be reached about the Last Name flaring or venting activity The contact should be based in the field Required Enter the 10 digit phone number of the primary contact person Phone Number Required Details Enter the estimated flare or vent volume in 10 m Estimated Volume Required Enter the estimated duration of the flaring or
37. il3 com The number of email addresses is limited to a maximum of 128 characters per field Note Using your email service you can forward the AER notification to an internal distribution list if required 64 of 66 Alberta Energy Regulator FIS Web User Guide APPENDIX A FIS SECURITY ROLES co o c S c D o ka E o 5 SI 6 E o e o co c 9 o c o O o SS 9 2 B T 2 2 2 8 o c og m S 5s sgi S 2 CE NE S 5 3 5 2 2 8 2 2 2 5 82 S zig s j SI BI 2 n 2 g E 8 sS SI i SI EIS S SI el 5 5 5 a o 3 5 o9 2 9 o o o of 3 S z o Q Q e E 9 SI o z 3s 2 S a 2 28 Bai 9 Security Role 3 5 8 2 2 amp 2 bi 2 3 amp a lt Oo 5 a gt gt gt Oo gt Lu Sa gt Comp Master Security Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Sub FSv Notification Y Y Y Upd Field Inspection Y Y Y Upd Field Inspection DDS Role Admin x Y Y X Vw FS Enforcement Rpt Y Vw FSurv Enforcement Y Vw FSv Incidents Y Y Vw FSv Notification Y Upd Fsv Notification Y Y Y Note 1 These roles can be assigned to delegates Alberta Energy Regulator 65 of 66 FIS Web User Guide APPENDIX B CONTACTS Contact the FIS Administrator for business issues during normal business hours at 403 297 4845 or by email at fis administrator aer ca anytime Contact the DDS Administrator at 403 297 8696 for DDS is
38. in the FIS window Search Submitted Notfications Licensee Name EnCana Corporation M Field Centre LSOSECTWe RG MER From Location Ww Notincation lype d From Date LITT Licence E o To Date To Location WO lt a 38 of 66 Alberta Energy Regulator 4 Enter the following notification search criteria You must enter at least one of the following search parameters Notification ID Licence Type Notification Type licence Number Notification From Date NW Corner Location Field Notification ID Description Enter the submission ID FIS Web User Guide Licence Type From the drop down list select the licence type Licence Type Description Blank All licence types Well A well licenced by the AER Facility Any facility licenced by the AER Pipeline Any pipeline licenced by the AER Required if Licence Number is entered Notification Type From the drop down list select The Notification Type is based on the Licence Type selected Licence Number Enter the licence number Prefix and suffix fields are used for some old licence numbers Notification From Date Use the drop down lists to enter the From date to search for notifications Required Alberta Energy Regulator 39 of 66 FIS Web User Guide Field Description mE Use the drop down lists to enter the To date to search for notifications Notification To
39. ing Waste Management Drilling Waste Disposal Off Lease Enter the DLS location of the remote sump Field Valid Values LSD 01 16 Section 01 36 Township 001 126 Remote Sump Location 1 30 for W4 amp W5 Range 1 14 for W6 Meridian WA W5 W6 If a sump is to be used and the drilling waste disposal methodology is unknown enter the location of the sump as on or off lease and provide details in the Comments section If more than one remote sump location is used enter the additional locations in the following Comments section From the drop down list select the drilling mud used during mainhole drilling If more than one mud system is used all other mud systems should be entered in the following Comments section Mud Type Alberta Energy Regulator 21 of 66 FIS Web User Guide Field Description From the drop down list select the means of disposing of the drilling waste If there is more than one disposal type choose the type that is anticipated to be used for the majority of the disposal All other anticipated disposal types should be listed in the following Comments section Disposal Method Enter the DLS location where the majority of the drilling waste is to be disposed If more than one location is anticipated for example landfill onsite and or remote site the locations should be listed in the following Comments section If the location of the
40. issues identified during the inspection investigation have been resolved by indicating your Follow Up is complete If fixing the problem is the only AER requirement the inspection will be closed by AER staff If outstanding issues are unresolved re inspection required enforcement licence amendment etc and further action is required the notification lets the inspector know that the site work is complete and a review of the inspection investigation is required The overall inspection will be completed closed by AER staff after all issues are resolved If you have inspections that require Follow Up corrections you can locate them in the View Inspections search window and notify the AER that you have completed the follow up requirements Comments can be submitted even after follow up has been submitted until closed by an inspector 62 of 66 Alberta Energy Regulator FIS Web User Guide MANAGE INSPECTION CONTACTS After an inspection has been conducted the licensee is notified of the inspection results Summaries of inspection results for any inspections during the previous 24 hour period are automatically sent to licensee contact s via email Different licensee contact or distribution lists can be assigned for different inspection categories This information is entered in the Manage Contacts screen Note Your corporate DDS Administrator has access to and maintains contact information To manage contact information 1 Logon to the DD
41. it to AER to submit the notification for validation If errors are found you are prompted to correct them A DDS acknowledgement of the submission is shown on the terminal and emailed to the contact if requested for the DDS login ID See the online DDS help User Options My Profile for a description of how to set up the option to receive email confirmation 36 of 66 Alberta Energy Regulator FIS Web User Guide ADD A FACILITY CONSTRUCTION NOTIFICATION Facility construction notifications identify proposed facility construction and on production dates for valid facility licences To add a facility construction notification 1 Logon to the DDS system 2 Click Notification in the DDS menu 3 Click the New Notification tab in the FIS window 4 From the drop down list select Facility licence 5 Enter the following facility construction notification information Field Description Contact Information Enter the first name of the primary contact person to be reached First Name about the operation Required Enter the last name of the primary contact person to be reached about Last Name the operation The contact should be based in the field Required Enter the 10 digit phone number of the primary contact Phone Number git p H y Required Details EDCT Code View the Energy Development Category Type Code EDCT Description View a description of the Energy Development Category Type Location View the c
42. liquid on the lease Well Licence Bioremediation The biological breakdown conversion of matter to simpler substances in a contained and controlled environment Examples include land farms biocells and biopiles Completion All operations that are continuously attended subsequent to the drilling stage and that are necessary to prepare the well to produce Corrosion Monitoring The licensee is monitoring pipelines for corrosion using for example weld vessel x ray or a smart pig Gas Migration Repair Gas flow outside of the outermost casing string often referred to as external migration or seepage Miscellaneous Any operational types not identified in this Operational Type list Non reportable incident Any incident that is not reportable to or under the jurisdiction of the AER An example of oil gas release that is non reportable is the release of less than 2 m of liquid on the lease Pit Remediation The reclamation of an existing pit Alberta Energy Regulator FIS Web User Guide Servicing Includes all operations that are required to restore or repair a well Vent Flow Repair Restoration of the surface casing vent flow annulus Wellhead Hit Damage to the wellhead with no associated release 6 Enter the licence number for the notification This is required information A well licence number can have both a one character prefix and suffix These were often
43. meter FIS Web User Guide Description The outside diameter of the pipe measured in mm Pipe Wall Thickness The wall thickness of the pipe measured in mm as stated on the pipeline licence Joint Method The joint type stated on the licence Directive 056 Internal Protection The internal coating method as approved on the licence Directive 056 Max Operating Pressure The maximum operating pressure of the pipe measured in kPa Pipe Stress Level The stress level of a pipe This is a percent of yield strength Segment Status The code identifying the status of a pipeline segment Segment Crossing Type The type of surface or water crossing that a segment required if any Segment Length The length of the segment measured in kilometers Previous Segment Releases The calculated value of previous segment releases Last Occurrence Year The year of the last construction test or status change of the pipeline Original Licence Issue Date The date the pipeline licence was originally issued VIEW FOLLOW UP SURVEILLANCE INSPECTIONS Note You can only View Follow up Surveillance Inspections if you have the appropriate permissions Use View Follow up Surveillance Inspections to Search for inspections on well facility or pipeline licences or to search for inspections on Coal Mine Numbers Oil Sands Approvals or Waste Management Facility Approvals your company
44. nating formation and drilling operation type for resumption re entry activities When you enter a licence number for a drilling activity notification it is checked against corporate well databases to see if the login ID is for the licensee or registered agent if the licence has an associated well and if the well has a spud date 18 of 66 Alberta Energy Regulator FIS Web User Guide If there is no spud date for the well licence entered the notification is for a new well the UWI event sequence is 0 a deepening re entry or resumption If the licenced well has an existing spud date the notification is for a deepening re entry or resumption drilling activity The notification is applied to the next available well event sequence You must enter a new projected total depth in metres new terminating formation and drilling operation type This information is forwarded to the AER Well Records and Applications Groups to verify that the new drilling activity does not require a new application to the AER and does not contravene regulations ADD A DRILLING ACTIVITY NOTIFICATION To enter a new drilling activity notification 1 2 Log on to the DDS system Click Notification in the DDS menu Click the New Notification tab in the FIS window Select Well Licence from the Licence Type drop down list Select Drilling Activity from the Notification Type drop down list Enter the licence number for the notification Click Add The s
45. notification again When the notification successfully passed all validation checks it is stored in the corporate notifications database Click Save as Draft to store the notification information entered so far on the Web server for 30 days see Saving a Draft Notification FINDING A LICENCE NUMBER If you do not know the licence number for the notification you want to submit you can find the licence using the licence look up feature This allows you to search for a licence number based on DLS location Licence K i IQ 1 Select if you are looking for a well facility or pipeline licence 2 Click the magnifying glass icon 3 Enter the DLS location information LSDSECTWPRGE MER From Location Wi LSDSECTWPRGE MER ToLocation MIM C Bottom Hole Search For Licence By Location 4 Click Find to locate licences for your company for this location 5 Click the licence number you want to work with Alberta Energy Regulator 15 of 66 FIS Web User Guide SAVING A DRAFT NOTIFICATION You have 30 days from the date you save the draft notification to make any changes before you must submit it for checking After 30 days the saved information is deleted To save a draft notification 1 Enter the notification information 2 Click Save as Draft This stores the notification information entered on the Web server notification database Any time you save a notification a
46. official delegate for the licensee registered with the AER see Maintain and Assign Delegates in the DDS online help A valid facility pipeline or well licence number must be entered The prefix and suffix fields are used for old well licence numbers SAVED draft notifications are those that have not yet been submitted These notifications are saved on the Web server for up to 30 days If a notification is not updated and or submitted within this time it is automatically deleted SUBMITTED notifications are those that are validated and entered into the AER corporate notification database Users are sent an email DDS acknowledgement for accepted notifications The official notification date time is the system date and time the submission is made and accepted by the AER Note If there is a network or system outage phone fax or email the notification to the appropriate Field Centre and explain why you could not use the FIS system Then submit the notification over the Web as soon as the system is running again Include in the Notifications Comments area the date and time the notification was phoned in You will receive a confirmation SUBMITTING A NEW NOTIFICATION TO SUBMIT A NEW NOTIFICATION 1 Logon to the DDS system 2 Click Notifications on the left DDS menu The New Notification screen appears in the right pane New Notification Search Submitted Notifications Search Draft Notifications Notification Reports
47. onstruction location based on the licence information Enter the start date of the construction Cannot be more than 30 days Proposed Construction Date in the future Required Proposed On Production Date Enter the date that production is expected to start Enter any associated comments about the facility construction Comments Required Alberta Energy Regulator 37 of 66 FIS Web User Guide 6 Click Submit to AER to submit the notification for validation If errors are found you are prompted to correct them A DDS acknowledgement of the submission is shown on the terminal and emailed to the contact if requested for the DDS login ID See the online DDS help User Options My Profile for a description of how to set up the option to receive email confirmation VIEW SUBMITTED NOTIFICATIONS Note You can view submitted notifications only if you have the correct permissions Refer to Appendix A FIS Security Roles for more information Use Search Submitted Notifications to Search for notifications submitted for licences your company currently owns and notifications submitted while you previously owned a licence view detailed information for each notification generate a detailed report for a selected notification SEARCH SUBMITTED NOTIFICATIONS To search for submitted notifications 1 Logon to the DDS system 2 Click Notification in the DDS menu 3 Click the Search Submitted Notifications tab
48. operty therefore the following must be alerted and kept informed of the situation municipal services police fire and other emergency services e provincial gov t AER INFRAS and AENV Agencies Notified e uncontrolled hazard e public safety jeopardized significant on going environmental impact significant media interest immediate municipal and provincial gov t involvement assistance from outside parties required The name of agencies notified and the date time the notification was made Volumes Release Start Date Time The start date and time of the release Release End Date Time The end date and time of the release 52 of 66 Alberta Energy Regulator FIS Web User Guide Field Description Duration The length of the release Substance Category Type The type of substance released The volume of the substance released This volume is the operator s best estimate of total volume and estimate of oil water gas split in case of emulsion Gas is measured Volume Released in 10 m liquids and solids in m If the released volume is minimal record 0 1 the smallest acceptable value The volume of spill fluids recovered only This does not include run off or flush fluids Volume Recovered Gas is measured in 10 m liquids and solids in m Shipped to Licence The licence number of the installation receiving the recovered liquids or solids The licenc
49. our Application OSE150001 Notice of Application Northeast Region couucbinroumition In the Mar 04 STATISTICAL REPORT event of an emergency ST104 Business Associate BA codes for all registered licensees and agents Mar 02 STATISTICAL REPORT 2 WINTER DRILLING ST39 Alberta Mineable Oil Sands Plant Statistics Monthly Supplement SEASON ses for CEP Mar 02 STATISTICAL REPORT ses for CE ST13 Alberta Gas Plant Gas Gathering System Statistics ram ler the Public Mar 02 STATISTICAL REPORT ands Act the winter ST37 List of Wells in Alberta Monthly Updates JUMP TOA TYPE RESOURCE WEBSITES The Alberta Geological Survey AGS of the AER tR Trafi SPOTLIGHT ON omea Seismicity in Alberta Alberta Energy Regulator 5 of 66 FIS Web User Guide 2 From the main Home Page click the Systems amp Tools link esp Bue FORMS CAREERS MEDIA CENTRE CONTACT US Applications Compliance amp Abandonment amp Rules amp Data amp amp Notices Enforcement Reclamation Directives Publications Updi on our Learn More What s New EMERGENCY CONTACT Mar 04 NOTICE Kan ec J Please refer to our 24 hour Application OSE150001 Notice of Application Northeast Region contact information Inthe Mer 04 STATISTICAL REPORT event of an emergency ST 104 Business Associate BA codes for all registered licensees and agents Mar 02 STATISTICAL REPORT WINTER DRILLING ST39 Alberta Mineable Oil Sands Plant Statistics Monthly Supplemen
50. pud date for all associated wells is checked If all wells have a spud date you are prompted to confirm this is the correct licence Click Yes to temporarily assign the next available event sequence number to the well This information is automatically forwarded to the AER Well Records group to check if a new event sequence number can be assigned or if a new licence is necessary If a new licence is required and is not applied for the local Field Centre is notified and an inspector will follow up Click No to re enter the licence number Alberta Energy Regulator 19 of 66 FIS Web User Guide 8 Enter the following drilling activity notification detail information Field Description Primary Field Contact Information Enter the first name of the primary contact person to be reached First Name s e about the drilling activity The contact should be based in the field Required Last Name Enter the last name of the primary contact person to be reached about the drilling activity The contact should be based in the field Required Phone Number Enter the 10 digit phone number of the primary contact Required Drilling Activity Drilling Activity Type From the drop down list select the type of drilling activity Type Description Drilling to Set Surface Casing Only Surface casing is set by a surface casing drilling rig A drilling rig will be brought in at a later date to drill to
51. radation Required Shows if biodegradation is required Biodegradation Site Licence Type Shows if the biodegradation is for a well pipeline or facility site licence Site Licence Number The site licence number Site Location The DLS site location Treatment Type Shows if the biodegradation treatment type is biocell biopile or landfarm Complete Date The date the biodegradation is complete Pipeline Detail if applicable Pipeline From To Locations The From and To locations for the pipeline segment Segment Line Number The segment number for the pipeline release incident Segment ID The unique segment number Shows if the damage is Leak Rupture or Hit Damage Type Hit is only shown when the cause is damage by others and there is no product released If product is released as a result of contact damage Rupture shows catastrophic releases and Leak shows associated spills Normal Operating Pressure The normal operating pressure of the line measured in kPa Alberta Energy Regulator 55 of 66 FIS Web User Guide Field Test Failure Description Shows if a failure occurred while the line was being pressure tested This applies to both initial testing of new lines and re qualification of old lines Cathodic Protection Shows if cathodic protection has been installed All buried steel or aluminum pipelines must be cathodically protected
52. ring this time There are outages to all systems for updates on the D Proceedings last Saturday of the month These outages typically run from 5 p m to midnight C View Proceedings EI View Well Spacing Map For agas occtrTing outside this regular time the AER will make every effort to provide advance notice E Audit C Production Audit El Field Surveillance E incidents EI Casing Failure Digital Data Submission News E surface Casing Vent Flow Gas Migratic E inspections Service Disruption E Field Surveillance Well Spacing Map Service Disruption There will be a service disruption on Thursday February 26 2015 beginning at 5 00 p m and lasting until 7 00 p m The service disruption is to allow for the deployment of Subsurface order 1 which will come in effect on March 1 2015 During this time the Well Spacing Map will be unavailable 5 Inthe User ID and Password fields enter your authorized DDS login ID and password and click the Log on button The menu items shown vary depending on the rights assigned by your corporate DDS administrator If you have permission for more than one module they are listed in this window If you only have permission to one module the main page for that section opens 8 of 66 Alberta Energy Regulator FIS Web User Guide 6 Inthe left side menu to access FIS expand the Menu item labelled AER Alberta W Digital User FiSadmin fis administrator aer ca Alberta Energy Regulator
53. sese sas a ssa sna 57 SEARCH INSPECTIONS ososi KESE ERENER iasi 58 SUBMIT Mee E 62 MANAGE INSPECTION CONTACTS 25 21 20 cons cosedssencecnsdansdessacechesowntectsndecsnssnenrddtstaressnarsxtsebeesensnecnenshseddersccedsenotedcoibesdateedos 63 APPENDDCA FIS SECURITY ROLES corr eerste ee eege 65 APPENDIX B CONTACTS 5 error ee eere eee eee ee eene eee ENS Ee Fe ER IS EENSS EP ERR ERER E sues Ee YR ESPES EN RRS EE EEEERNE NE ENSE RE EEERER ERE SEES 66 4 of 66 Alberta Energy Regulator FIS Web User Guide GETTING STARTED This section describes how to run FIS on the Web and includes the following topics Accessing FIS on the Web AER Digital Data Submission DDS Web site How to set up and change DDS logins and passwords ACCESSING FIS ON THE WEB You can access FIS via the AER website as follows Note As a minimum you need either Internet Explorer IE 9 0 to access this web site 1 Open the AER home page at the following URL http www aer ca lt O rs Alberta SYSTEMS amp TOOLS FORMS CAREERS MEDIA CENTRE CONTACT US e Applications Compliance amp Abandonment amp Rules amp Data amp amp Notices Enforcement Reclamation Directives Publications AER Strategic Plan Updates on our progress IEEE c Ue 8 GC Ae e What s New EMERGENCY CONTACT P Mar 04 NOTICE licati 150001 Noti f Applicati N Redi Please refer to our 24 h
54. sues during normal business hours or by email at DDSAdministrator aer ca anytime The Field Centres also provide support during normal business hours Their locations phone and fax numbers and email addresses are listed at www aer ca under the Contacts tab 66 of 66 Alberta Energy Regulator
55. t 4 SEASON Updated processes for CEP and OSE am applications er the Public Mer 02 STATISTICAL REPORT STI3 Alberta Gas Plant Gas Gathering System Statistics Mer 02 STATISTICAL REPORT Lands Act for the winter ST37 List of Wells in Alberta Monthly Updates EE JUMP TOA TYPE v RESOURCE WEBSITES The Alberta Geological Survey AGS of the AER SPOTLIGHT ON provides data information KER arc NARI DA Hp EEN Seismicity in Alberta EAR 6 of 66 Alberta Energy Regulator FIS Web User Guide 3 From the Systems amp Tools page select Digital Data Submission DDS link SYSTEMS amp TOOLS FORMS CAREERS MEDIA CENTRE CONTACT US Applications Compliance amp Abandonment amp Rules amp Data amp DE EL IPMENT D S amp Notices Enforcement Reclamation Directives Publications Systems amp Tools FILTER BY Clear All ENERGY DEVELOPMENT PROCESS XTN NEW TO THE WEBSITE SORT BY PROCESS TO UNDERSTAND EACH SYSTEM TOOL A Please Select View all by process Applications amp Notifications Welcome to AER Systems amp Tools portal Below you will find the externally available systems amp tools from AER Compliance amp Enforcement Abandonment Abandoned Well Map Reclamation AER Order System View all by type Sens Alberta Responsible Energy Policy System AREPS NEW Query Tools Map Viewers Data Reporting 2 Application Disposition Process and Tracking ADEPT Authorization Viewer LEGEN
56. t Number Licence Type Licence Number Incident From Date NW Corner Location Specified Enactment Type Specified Enactment Number CIC Reference Number E CDD Sa ens Incident Number Enter the Incident Number From the drop down list select the licence type Licence Type Description Blank All licence types Licence Type Well A well licenced by the AER Facility Any facility licenced by the AER Pipeline Any pipeline licenced by the AER Required if Licence Number is entered Licence Number Enter the licence number Prefix and suffix fields are used for old licence numbers Use the calendar to enter the From Date to search for notifications The default is the Incident From Date current date less 3 months Required 46 of 66 Alberta Energy Regulator Incident To Date FIS Web User Guide Use the calendar to enter the To date to search for notifications The default is today s date The From and To date cannot exceed 12 months Required Specified Enactment Type Select from the drop down list select the desired Specified Enactment Type EPEA MSL LOC Water Act etc Specified Enactment Number Enter the Specified Enactment Number associated to the incident record CIC Reference Number Enter the CIC Reference Number associated to the incident record NW Corner Location Enter the following NW corner location information Field
57. te duration in hours and substance used in the test This information applies to all pipeline segments selected Required Enter the date the pipeline construction testing or maintenance will start Start Date Required Enter the start time for the pipeline construction or testing Start Time Required Alberta Energy Regulator 29 of 66 FIS Web User Guide Field Description Enter the duration of the pipeline testing in hours Duration pip 9 Required if Operation Type is Test Select one of the following test substances from the drop down list Water Water with freeze up depressant e Air Test Substance Inert gas Natural gas Other If you select this explain what the substance is in Comments Required if Operation Type is Test Pipeline Segments All pipeline segments are listed For each segment the following information is shown Tab Description The pipeline segment number The line numbers Line are sorted in descending order Material The material this segment is made from Technical Th hnical dard for pipeli Pipeline Segments Standard e technical standard for pipeline construction Grade The grade of the pipeline segment specification Max The maximum pipeline pressure Pressure PIP P Location The DLS start location of the segment OD mm The outside diameter of the pipe measured in millimetres 30 of 66 Alberta Ener
58. the licenced depth Drilling to Licenced Depth Drilling operations are completed to the licenced depth same drilling rig drills surface hole sets surface casing and drills the well to completion Resumption of Drilling of a Non abandoned Well An existing well is re entered for the purpose of drilling to the licenced depth surface casing previously set deepening whipstocking or drilling a horizontal section Re entry of an Abandoned Well Re entry of a previously abandoned well for the purpose of deepening whipstocking or drilling a horizontal section Required Rig Contractor Select the rig contractor from the drop down list If a rig contractor is not in the list use AER New Rig Drilling Contractor this increases the likelihood of an inspection Required 20 of 66 Alberta Energy Regulator FIS Web User Guide Field Description Rig Number Enter the 4 character rig number Required Enter the start date of the drilling activity The default is the current date Use the drop down list beside each field to select the day Start Date month and year Required Enter the start time of the drilling activity Use the drop down list Start Time beside each field to select the hour minutes and AM PM Required Drilling Waste Select the checkbox to show how the waste is to be disposed of off lease i e disposal while drilling See Directive 050 Drill
59. tion Licence Type Facility Non mandatory Notification Types Abandonment Construction Miscellaneous Non reportable incident Turnaround Pipeline Abandonment Corrosion Monitoring Gas Migration Repair Miscellaneous Non reportable incident Well Bioremediation Completion Corrosion Monitoring Gas Migration Repair Miscellaneous Non reportable incident Pit Remediation Servicing Vent Flow Repair Wellhead Hit 32 of 66 Alberta Energy Regulator FIS Web User Guide ADD A NON MANDATORY OPERATIONAL NOTIFICATION To enter a new non mandatory notification 1 Logon to the DDS system 2 Click Notification in the DDS menu 3 Click the New Notification tab in the FIS window 4 From the drop down list select if the notification is for a well facility or pipeline licence Any facility licenced by the AER This includes any building structure installation or equipment licenced by the AER and associated with the recovery development production handling processing treatment or disposal of Facility hydrocarbon based resources or any associated substances or wastes Note Sweet single well facilities have a well licence not a facility licence Pipeline Any pipeline licenced by the AER Well A well licenced by the AER 5 Select the type of notification from the Notification Type drop down list Facility Licence Abandonment The permanent dismantlement of a
60. ts with test notifications that Pipeline Test with No Construction Notification pub do not have a corresponding construction notification List of your company wells that have a tour report spud date but Wells with TOUR Report Spud Date and No do not have an AER Field Surveillance drilling activity start date Drilling Activity Notification for the licence number i e spuds that have not been reported to AER VIEW RELEASE INCIDENTS Note You can view release incidents only if you have the correct permissions Use View Release Incidents to Search for release incidents submitted for current and previously owned licences to your company view detailed information for each release incident generate a detailed report for a selected release incident Search Release Incidents Incident Number Licence v LSD SEC TWP RG MER From Date bd NW Comer Exclude Currently Owned Licences L1 To Date B sow FII IN Exclude Previously Owned Licences L Specified Enactment Type bd Specified Enactment Number CIC Reference number Note only incidents with an associated well facility or pipeline licence will be accessible via DDS Alberta Energy Regulator 45 of 66 FIS Web User Guide SEARCH RELEASE INCIDENTS Enter the following release incident search criteria You must enter at least one of the following search parameters nciden
61. umber associated to this release incident Contact Information First Name The incident contact s first name Last Name The contact s last name Phone The 10 digit area code and phone number of the contact Third Party Type The type of third party AER Licenced Non Licenced Public Vandalism and Unknown Third Party Code Name The BA Code and name of the third party Environmental Contractor The name of the environmental contractor if applicable Phone The environmental contractor s 10 digit telephone number Referred By The agency that referred the release to the AER jurisdiction if applicable Referred To The agency jurisdiction that the AER referred the release to ERG Contacted The Emergency Response Group has been contacted regarding this release incident Alberta Energy Regulator 51 of 66 FIS Web User Guide Field Emergency Level Description The emergency level Level Description Information is not forwarded to the Field Surveillance Management Team FSMT or the Emergency Response Group ERG There is no danger outside company property or right of way The situation can be handled entirely by company personnel e immediate control of the hazard source is possible e no threat to public e minimal environmental impact little or no media interest The potential exists for the emergency to extend beyond company pr
62. venting in hours Estimated Duration Required Enter the estimated maximum rate flaring or venting in 10 m day Max Rate Required Enter the flaring and venting emission H2S concentration and select the unit of measurement Options are mol kmol ppm parts per million and percent If ppm or percentage is entered FIS automatically converts to mol kmol the unit of measurement in the FIS database H2S Concentration If a venting notification has an H2S concentration greater than zero you are asked to confirm that H2S will be in the vented gas If so you must contact the AER Field Centre A message is also automatically sent to the Field Centre indicating that a sour gas venting notification was received with the licence number and date Required Select the start date and time of the flaring or venting from the calendar This date cannot be more than 30 days in the future Start Date and Time Required Alberta Energy Regulator 25 of 66 FIS Web User Guide ae EE End Date and Time Select the end date and time of the flaring or venting from the calendar Required Flare Approval Number Enter a flare approval number if required by Directive 060 Licence Location The surface location is automatically entered for well licences This Well Mte can be modified if required Facilit The LSD section township range and meridian are automatically y shown for facilities This can be modified if r
63. within one year following completion of construction unless otherwise authorized by the AER Corrosion Mitigation Monitoring Program The pipeline has internal mitigation program This includes pigging programs but not pipe lining External Coating The pipeline has external coating External Coating Type The type of external coating for example Yellow Jacket Retest Segment The pipeline must be retested after the line repair is made This is required for corrosion failures unless otherwise approved by the pipeline inspector Repair Pre tested A pre tested pipe section has been used to make the line repair if a retest of the line is not required Sleeve Repair Status The repair status Permanent or Temporary Licence Amendment Required Indicates if a licence amendment is required Sleeve Repair Type The type of repair used on pipeline for example Steel Reinforcement Pipeline Specification Substance Category The primary substance that the pipeline carries Licenced H2S Content The hydrogen sulphide content of the pipeline substance measured in mol kmol Pipe Material The pipe manufactured material Pipe Type The pipe type as stated on the licence Type is the standard to which the pipe was EFSER manufactured API ASTM or CSA Pipe Grade The pipe grade as stated on the licence 56 of 66 Alberta Energy Regulator Field Outside Dia
64. you have met the flaring reduction requirements for flaring venting of gas from conserving facilities Directive O60 or enter comments about public notifications objections Include as much information as possible in the Comments field and a secondary contact where possible Required 8 Click Submit to AER to submit the flaring or venting notification for validation If errors are found you are prompted to correct them A DDS acknowledgement of the submission is shown on the terminal and emailed to the contact if requested for the DDS login ID See the online DDS help User Options My Profile for a description of how to set up the option to receive email confirmation Alberta Energy Regulator 27 of 66 FIS Web User Guide PIPELINE CONSTRUCTION TEST NOTIFICATIONS Notifications are submitted to the AER about any pipeline construction and test activity A notification for a pipeline licence can report on one or more lines associated with the licence You must enter the following information primary field contact name and phone number contractor name and phone number if the notification is for pipeline construction or testing Start date and time duration if applicable test substance if applicable aminimum of one segment associated comments ADD A PIPELINE CONSTRUCTION TEST NOTIFICATION To enter a new pipeline notification 1 Logon to the DDS system 2 Click Notification in the DDS menu 3 Click

FIS Web User Guide - Alberta Energy Regulator

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