Home

School Records and Certification (SRCS) Application User Guide

Contents

1. CaseThree Test 3456789012 gt CaseFour Test 4567890123 gt kosou o Figure 18 Students Report Ordered by Course Log Out The Log Out button logs a user out of the SRCS application SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 23 of 58 Fi Newfoulidland Labrador SRCS Web Application User Guide 1 0 3 4 2 Courses Screen Select the Courses tab to open the Courses Home Screen See Figure 19 below Department of Education School Records and Certification System c urse ome A Ai welcome LEO BURKE ACADEMY courses summan Revers Welcome to the School Records and Certification System co Please use the options to the left to input course registrations After all your course registrations have been submitted you MUST select the APPROVE button to validate your course registrations Department of Education School Records and Certification System FEB 03 2009 Acceptable Use Policy Figure 19 Courses Home Screen The left hand side of the Course Home Screen contains a vertical menu offering users the option to initiate a variety of functional processes Each of these functional processes Is explained below Courses Home The Courses Home button returns users to the Courses Home Screen Courses Summary This button initiates the Courses Summary process This process provides users with a tabular summary of the course registration data This summar
2. aj Transfer Student FP Department of Education School Records and Certification System MAR 10 2009 Acceptable Use Policy changemcP An Pron a ison Figure 58 MCP Update Successful SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 47 of 58 p Newfou dland Labrador SRCS Web Application User Guide 1 0 3 5 2 Courses Screen The left hand side of the Course Home Screen contains a vertical menu allowing users to initiate a variety of functional processes see Figure 59 Each of these functional processes is explained below D partment of Education Schoo Records and Certification System u me a courses Ho Welcome H L STRONG ACADEMY coursos summary OH Add Course 23 Welcome to the School Records and Certification System Cleat course A Please use the options to the left to input course registrations After all your course registrations have been submitted you MUST select Reports Ol the APPROVE button to validate your course registrations PT roprovo courses v ioo ou o Department of Education School Records and Certification System FEB 06 2009 Acceptable Use Policy Figure 59 Courses Home Screen for a Data Entry School Courses Home The Courses Home button returns users to the Courses Home Screen Courses Summary This button initiates the Courses Summary process This process provides users with a tabular summary of the cours
3. Figure 4 Unique Password Login SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 12 of 58 Newfoulidland Labrador SRCS Web Application User Guide 1 0 Step 4 The user will then be prompted to enter their school defined password at the School Login Page see Figure 5 below Department of Education School Records and Certification System Please enter your School Defined Password below Password Department of Education School Records and Certification System JAN 27 2009 Figure 5 School Login Expired Step 5 If the user is logged into the SRCS but is are inactive for 20 minutes or more as soon as the user attempts to use the system they will be required to re enter their password at the Session Expired Page see Figure 6 below Department of Education School Records and Certification System Your session has expired To continue please re enter the password given to you by the Department of Education Password Continue Figure 6 Session Expired SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 13 of 58 Newfoulidland Labrador SRCS Web Application User Guide 1 0 3 3 Main Screen When a user logs into SRCS the first screen displayed by default is the AGR Screen see Figure 7 below Department of Education School Records and Certification System A G R a Welcome LEO BURKE ACADEMY School 300402 Sections Welcome to the
4. NF Course Registrations under Courses Menu Edit Student PT Ronove susen xt Transe susen cot TA Figure 46 Approve Student Successful Completion Edit Student lf a user wishes to edit a student s registration information they must use the Edit Student process This process is explained below SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 41 of 58 Newfoutidland Labrador gpcg web Application User Guide 1 0 Step 1 At the Students Home Screen select the Edit Student button Step 2 From the list select the student you wish to edit and press Submit see Figure 47 below Department of Education School Records and Certification System a Se m D Suan i I Edit Student H L STRONG ACADEMY f stucents Summary Pi f Aaa student etl Available Students Edit Student CaseOne Test 12345678910 CaseTwo Test 73456789101 Y Remove Student 3X CaseThree Test 34567891012 f Lranster stuaem lt gt f I enange mee 2 TE El Approve Students w f Department of Education School Records and Certification System MAR 10 2009 Acceptable Use Policy Fl Log Out C gt Figure 47 Select Student to Edit Screen Step 3 At the Edit Student screen update the student s detail information as desired with valid data then press Submit see Figure 48 below Department of Education School Records and Certifi
5. SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 18 of 58 Newfoulidland Labrador SRCS Web Application User Guide 1 0 even after the data has been checked and corrected the user should contact the Service Desk at servicedesk gov nl ca Once the file has been successfully transferred a message informing the user of this is displayed see Figure 12 below Department Of Education Schoo Records and Certification System dl Students Home File Transferred students Summary J Your file has been transferred successfully Press the Continue button below to begin processing your file Please note THIS MAY TAKE A FEW MINUTES en Figure 12 File Transferred Successfully Step 5 If this is the first time the file has been submitted proceed directly to Step 6 However if the file has been submitted previously The user prompted asking them to confirm that they wish to re submit the file select Submit at this prompt Followed by the message Previous File Submission Entries Reversed and select Continue to this prompt Step 6 If the file is accepted successfully the File Accepted Screen will be displayed see Figure 13 below At this screen the user MUST select each course to confirm that the correct students are registered SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 19 of 58 Newfoulidland Labrador gacg Web Application User Guide 1 0 Once the
6. 162201 CAR DEV Sept June 3 STUDENTS d Enter Edit Marks A 641206 SCIENCE Sept June 2 STUDENTS 642204 PHYSICS Sept June 1 STUDENTS l 942201 ENGLISH Sept June 1 STUDENTS 091204 MATH Sept June 2 STUDENTS di Reports 0 152215 NL STUD Sept June 4 STUDENTS 092205 MATH Sept June 1 STUDENTS i 011201 ART TECH Sept June 1 STUDENTS 941201 ENGLISH Sept June 2 STUDENTS Approve Marks VII 942203 WRITING Sept June 3 STUDENTS Miooouw Department of Education School Records and Certification System MAR 13 2009 Feceptable Use Policy Figure 76 Select Course To Add Marks Step 3 Enter a mark for each student within the course see Figure 77 below and press Submit Department of Education School Records and Certification System Tesi Caseone 123456780 Test CaseTwo 2456781 Test Case Three MGTS Defartrreetd cf dicate Satta Hide ord Lannea Sar LAR 1 Tho Figure 77 Edit Enter Marks Step 4 If the marks are success fully added an Update Successful message will be displayed see Figure 78 below The next step in the process is to approve the marks file that was transferred This approval process is explained in the next section of this document SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 57 of 58 Newfoulidland Labrador SRCS Web Application User Guide 1 0 Department of Education School Recor
7. EE Mark Report Ordered by Course 1 minute Department of Education School Records and Certification System MAR 13 2009 Feceptable Use Policy Figure 82 Select Type Of Course Report To Create Step 3 Depending on the type of report selected either of the following reports will be displayed Figure 83 is the Mark Report Ordered by Student report while Figure 84 is a Mark Report Ordered by Course SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 60 of 58 7 Newfoulidland Labrador SRCS Web Application User Guide 1 0 Department of Education School Records and Certification System a exp Em Em an Final Marks Home All Students and Courses By Student H L STRONG ACADEMY al Marks Summary CASENINE TEST 999990324645 25 MAIN STREET CHANGE ISLANDS NL AIK2A6 Date of Birth 09 SEP 91 Enter Edit Marks f Gender F Phone Number 2564321 Electoral District 42 al Reports Cj L LApprove marks WII courses 643201 BIOLOGY Sept June gt PT Logout DIM sazzoapnysies sepe une gt 011201 ART TECHNOLOGIES Sete June gt 092204 MATHEMATICS Sept June gt 942201 ENGLISH Sept June gt 081201 SKILLED TRADES Sept June gt 942200 THEATRE ARTS Sept June gt 102105 ENSEMBLE PERFORMANCE Sak June gt 642202 CHEMISTRY Sept June gt Figure 83 Mark Report Ordered by Student Department of Education Schoo
8. Test 891234567 04 OCT 90 912345678 a as SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 15 of 58 Newfoulidland Labrador SRCS Web Application User Guide 1 0 Figure 9 Student Summary Report Students File Transfer The Student File Transfer process is used to upload student registration data from a schools individual school administration system to the SRCS The following steps explain the transferring of student registration data to the SRCS Step 1 From the Students Home Screen select the File Transfer button Step 2 Select Browse to locate the file you wish to upload Once it is found select Submit to upload this file to the SRCS web application see Figure 10 below os Department of Education School Records and Certification system _ E i S ee Pi stusents Home a students Summary ae al T Aoprovo Teanstor y File Transfer LEO BURKE ACADEMY To Transfer Your student Course Registration File File Transfer Place the disk with the file you wish to transfer in the drive select the Browse button setthe Files of type selection box to All Files Set the Look in selection box to your a drive select the file Courstud tt and click Open button ANCOourstud bt should appear in the text box below Click the Submit button Browse Submit p J J on Bw pa Figure
9. to process the request SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 51 of 58 Newfoundland Labrador SRCS Web Application User Guide 1 0 Department of Education School Records and Certification System a a gt Ci Cin Courses Home a Add Edit Course H L STRONG ACADEMY Courses Summary T Course Registration 642201 BIOLOGY Sept June SF g Add Course B m d Available Students a OSC AOA ee ail Edit Course Pa CaseTwo Test 2345678910 CaseOne Test 1234567890 CaseThree Test 3456789012 f Reports CaseFour Test 4567890120 Add gt gt T eprove courses v ERREA Figure 66 Course Registration Window Step 4 If the Edit Course process completes successfully the user will be prompted with a message stating Update Successful see Figure 67 below If you wish to edit another course select Continue After all course edits are complete the user should approve the course via the Course Approval process If the Course Edit process fails the user should contact the Service Desk at servicedesk gov nl ca D partment of Education Schoo Records and Certification System E a Courses Home ax Add Edit Course H L STRONG ACADEMY f coursos summary FT Update Successful Add C B f L Ada course B Your update was successful al Edit Course I Reor Ol Approve Courses v Department of Education e ar and Certificatio
10. 011201 ART TECHNOLOGIES Sept June ee al CaseOne Test 345678912 gt tog out Hf Course 091204 MATHEMATICS Sept June Students CaseTwo Test 234567891 gt CaseThree Test 456789123 gt Figure 36 Mark Report Ordered by Course SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 34 of 58 p Newfou dland Labrador SRCS Web Application User Guide 1 0 3 5 Online Data Entry Processes The processes explained with Section 3 5 of the document are for Online Data Entry schools only If you are a File Transfer school please disregard Section 3 5 of this document 3 5 1 Students Screen From the AGR Screen select the Students button to open the Students Home Screen see Figure 37 below D partment of Education Sch lRecords and Certification System co ED Cx Welcome H L STRONG ACADEMY stents summary Hl Add student f Welcome to the School Records and Certification System lledit Student N PH Please use the options to the left to input student registrations After all your student registrations have been submitted you MUST select t Remove Student x the APPROVE button to validate your student registrations dl Transfer Student e Department of Education School Records and Certification System l Change MCP M MAR 10 2009 Acceptable Use Policy dl Reports E dl Approve Students dl Log Out D Figure 37
11. 10 File Transfer Screen SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 16 of 58 Newfoutidland Labrador SRCS Web Application User Guide 1 0 Step 3 The student file transfer results are then shown Records not passing validation will be flagged with an error as seen below in Figure 11 SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 17 of 58 Newfoundland Labrador gacg Web Application User Guide 1 0 x File Not Accepted Your file has not been accepted due to errors in the file The errors are listed below You will need to use your school s database to correct these errors and generate a new file You can then resubmit this new file invalid MCP Format 1 MCP numbers in the file you sent were invalid and could not be processed These records are listed below You will need to use your school s database to correct these errors and generate a new file Invalid Records First Last Name Name Invalid MCP Gender Date of Birth Grade District Reserved Education 987654321 Tet CaseOne ERROR Student Number has Not Been RESOLUTION Please Contact the Department of Last Name Cannot Be Blank and Must Match the Department of Education s Records 1 new students last names in the file you sent were either blank or do not match the Department of Education s Records and could not be processed These records are listed below You will need to use your
12. 75 below Department of Education Sch ol Records and Certification System Marks Summary Details H L TRONG ACADEMY k ie ideia a i Te 5 e p i F Shocent Karr MEI Entara Marks a Test CascOne 17HoeTSa Leet Come nye Endl d Hrporis E Test Casethree MeGTos1z Writing Test Casel our 45678 22 Writing Test CaseFive BTO Witritirny Approve Marks f a f i e i reprova marks f Test Case Six OT ORTH Wiretirigy leat Case Seven Peo F456 Viming Log Gut H Teni CaseFighi aoa Lesa WArifarig Test Cascine PFGE iritira Figure 75 Marks Summary Details Enter Edit Marks The Enter Edit Marks is used by these schools to directly enter marks for each student and their respective courses into the SRCS web application The following steps explain this method of entering student grades into the system Step 1 From the Marks Home Screen select the Enter Edit Marks button SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 56 of 58 Newfoufidland Labrador gacg Web Application User Guide 1 0 Step 2 Next select the course you wish to add marks for as shown below in Figure 76 Department of Education School Records and Certification System a TD CES ED Final Marks Home f Enter Edit Marks H L STRONG ACADEMY a Marks Summary J Choose a Coursi se Taema SLANUUSe a 643201 BIO Sept June 1 STUDENTS
13. Annual General Return Module General Table A Teacher Mobility rg le ls L Please ensure that you download the AGR Manual for 2008 09 and the CODES lists prior to beginning your AGR and that you are using the Department Assigned codes Please click Table B here for the on line procedure manual Please check all codes in Winschool Setup to ensure that there are no short codes with the following symbols lt gt as this will prevent AE Sede your file from being uploaded Information contained in this system should be accurate as of the last school day in September Contents To complete your AGR online complete the screens for Tables General B C and K You are required to complete the Pre K Form if your school offered a Pre Kindergarten Program in 2007 08 Use the File Upload Option to upload the school and student level files from your school administration system The student file will be used to create Tables E J m and L at the department Information Please use the options to the left to input Annual General Return information After the information has been entered and the school and student files transferred you MUST select the Table K APPROVE button to validate your submission of the Annual General Report Enrolment by Please be advised that the Student Support Codes have changed as of September 1 2008 and the Department is no longer using the following codes 98 Unknown and 99 Other Subject Only students with an id
14. Marks Home a a Welcome LEO BURKE ACADEMY Fuetranater D Welcome to the School Records and Certification System n Approve Marks VJ APPROVE button to validate your submission of marks Tuscon Please use the options to the left to input student final marks After all marks have been entereditransferred you MUST select the NOTE French 3200 Oral Component Mark should be submitted under Course number 666666 The mark entered must be out of 25 DO NOT Forget After all marks are finalized you must select Approve to upload the marks file Figure 25 Marks Home Screen As Figure 25 illustrates the left hand side of the Marks Home Screen contains a vertical menu listing a variety of functional processes Each of these functional processes is explained below During the Grade Recording process only academic mark data is to be processed no student course registration data is to be processed at this time Final Marks Home The Final Marks Home button returns users to the Marks Home Screen Marks Summary The Marks Summary button initiates the Marks Summary process This process provides users with a tabular summary of the student grade data This summary is very useful when confirming whether or not the correct student marks have been uploaded The following steps explain this process Step 1 At the Marks Home Screen select Marks Summary button and then press Continue SRCS Web Applicatio
15. Rep oris 3 ied RONG ACAD lladd Course te Edit Course il Course List with Enrolled Students Student List with Course Enrollment K Reports T Department of Education School Records and Certification System Approve Courses MAR 13 2009 Approve Courses v i Hr di Log Out gt Figure 70 Select Type Of Course Report To Create Step 3 Depending on the report type selected one of the following reports will be displayed Figure 71 is the All Students and Courses by Course Report while Figure 72 is All Students and Courses by Student Report Department of Education School Records and Certification System sa Deuce Courses Home f All Students and Courses By Course H L STRONG ACADEMY Courses Summary T Course 012200 ART amp DESIGN Sept June PTacccoune students Edit Course CaseOne Test 1234567890 gt CaseTwo Test 2345678901 lt gt al Reports 0 CaseThree Test 3456789012 gt CaseFour Test 4567890123 gt PT Aoprove courses v Tissot cy Figure 71 All Students and Course By Course Report SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 54 of 58 Newfoulidland Labrador SRCS Web Application User Guide 1 0 e Department of Education School Records and Certification system Ts Courses Home A All Students and Courses By Student H L STRONG ACADEMY Courses Summary J Ca
16. STUDENTS B42 2700 SC Sept June fo STUDENTS B42207 BIOL Sept June 27 STUDENTS gqg2201 ENGLISH Sept June 26 STUDENTS ggz202 ENGLISH Sept June fs STUDENTS 0822705 MATH Sept June fs STUDENTS 103105 EN5 PERF Sept June fs STUDENTS 163202 VOR GEOG Sept June 14 STUDENTS D1IS200 AR TPES Sept June 0 STUDENTS 052102 NUTRIT Sept June 23 STUDENTS O53 102 NUTRIT Sept June 23 STUDENTS OGS2O FRENCH Sept June fit STUDENTS OSS 103 hATH Sept June 2 STUDENTS 083207 MATH Sept June c4 STUDENTS 122 1017 PHYS ED Sept June 0 STUDENTS 123100 PHVS ED Sept June 25 STUDENTS B43207 810 Sept June 3 STUDENTS B43 205 EN SCI Sept June 5 STUDENTS 43202 ENG Sept June fs STUDENTS S220 1 HUMAN D Sept June 25 STUDENTS 081202 DESGH FA Sept June 16 STUDENTS 1W2105 EHS PERF Sept June 5 STUDENTS 151202 CAN GEOG Sept June fs STUDENTS 15320 1WOR HIS Sept June 19 STUDENTS B42204 FHVSICS Sept June fs STUDENTS O122700 AR TICES Sept June f STUDENTS DGS200 FRENCH Sept June fe STUDENTS 123101 PHYS ED Sept June 25 STUDENTS B41206 SCIENCE Sept June 01 STUDENTS 841202 ENGLISH Sept June A STUDENTS Depantment of Education School Records and Certification System Es FEB D6 2009 a Acceptable Use Policy Figure 13 File Accepted Confirm Registration Details Approve Student File Transfer SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 20 of 58 p Newfou dland Labrador SRCS Web Application User Guide 1 0 Onc
17. Schedule from the menu then Change Students From the options select Create Requests from Timetable If students are doing the Scholarship exam add it to the students request file Return to ASCII Transfer module and begin at step 5 2 9 Generating the Win School Course Marks Export File The Course Marks Export File includes one record for each course that a student completed in the home school or another school and for which there is a valid final mark If the mark is incomplete or the student is writing a deferred exam leave the mark field blank Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 SRCS Web Application User Guide 1 0 Launch the ASCII Transfer module The main window will open In the ASCII Transfer main window double click any template that is listed The Template editor and Data List windows opens Close the Template Editor Window In the Data list window choose Newfoundland then Course Marks Export In the directory dialog that opens a default file name will appear with the following format fobbsss dat Choose the directory C and click OK The file will be transferred to the hard drive A Class Course Register report is then displayed to the screen This report should be printed and a copy sent to the Department and the District office Quit ASCII Transfer Module Date 10 19 2009 Page 9 of 58 4 Newfou dland Labrador SRCS Web Application User Guid
18. Students Home Screen Online Data Entry School Students Home The Students Home button located at the top of the menu on the left hand side of the screen returns users to the Students Home Screen Students Summary The Student Summary button initiates the Student Summary process This process provides users with a tabular summary of the student registration data This summary is very useful when confirming whether or not the correct data has been uploaded The following steps explain this process SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 35 of 58 p Newfou dland Labrador SRCS Web Application User Guide 1 0 Step 1 From the Students Home Screen select the Student Summary button Step 2 The Student Summary is displayed as shown below in Figure 38 D partment of Education School Records and Certification System dl Students Home t Students Summary an SE a Tl OEE j Students Summary for 300156 nary fo 300156 H L S dl roe f l Student Name MCP Date of Birth Gender Grade Electoral District PT Remove student xt CASETHREE TEST 10 JUL 98 PT rans susen of CASEFOUR TEST sorarsa CO emn r PSS r Department of Education School Records and Certification System wt REP an FT approvo stuaents v E Figure 38 Student Summary Report Online Data Entry School Add Student If a student does not exist in the SRCS application a school can add
19. User Guide 1 0 Department of Education School Records and Certification System coD ED Cx Final Marks Home f Approve Courses H L STRONG ACADEMY C ffars summary Bl Final Marks Approved Enterieait marks 4 Your Final Marks Registrations have been approved and will be processed by the Department of Education Repons O dl Approve Marks M Tios out c Department of Education School Records and Certification System MAR 17 2009 Feceptable Use Policy Figure 81 Marks Approved Marks Reports This button initiates the Mark Reports creation process Mark Reports are useful when confirming whether or not the correct student grade data has been uploaded These Mark Reports can be ordered by Student or Course The following steps explain this report generation process Step 1 From the Marks Home page select the Reports button Step 2 At the Mark Reports Screen select the report you wish to create either a Mark Report Ordered by Student or a Mark Report Ordered by Course see Figure 82 below Department of Education School Records and Certification System E oe Final marks Home f Mark Reports H L STRONG ACADEMY Jl Fk ale Manman LIL OTARA AMAMA ail T ET Mark Reports H L STRON G ACADEM y i ai pam baht Flat a Limka aA i PTemerese mans 4 Mark Report Ordered by Student 1 minute ail Reports T T averove mans DI
20. application schools are categorized based on their chosen data upload method which is specified in each school s profile Based on this setting within the web application schools are classified as either File Transfer or Online Data Entry Section 3 4 of this document explains the functional procedures for File Transfer schools while Section 3 5 explains the functional procedures for Online Data Entry schools The Regular Student Course Registration Process is as follows The first step in the process for a File Transfer school is to enter student course data into it s individual school administration system There are several applications presently being used by schools to complete this process including WinSchool SOMAC and Power School While the OCIO does not mandate schools to use a specific software application schools are required to communicate to the Certification Office in advance which software application they will be using for the upcoming Registration and or Grade Reporting period SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 5 of 58 b Newfoulidland Labrador SRCS Web Application User Guide 1 0 e The next step in the registration process starts in the middle of October and runs for a three week period During this stage of the process File Transfer schools upload their student course data from their individual administration systems to the SRCS web application Simultaneously Online Data Entry schoo
21. provide High School Administrators with a manual to assist them in their understanding and use of the School Records and Certification System hereafter referred to as the SRCS web application 1 2 Document Scope This user guide will explain how to use the SRCS web application including step by step explanations of all the major functional processes that schools must perform within the application The SRCS web application also functions as the primary user interface for the Annual General Return AGR application however the AGR application will not be covered within this manual 1 3 Audience and Assumptions The intended target audience for this document is SRCS web application end users i e High School Administrators 1 4 Abbreviations Acronyms and Definitions The following definitions acronyms and abbreviations are used throughout this document and have been provided here for reference purposes Annual General Return Government of Newfoundland and Labrador High School Certification System Mainframe Office of the Chief Information Officer School Records and Certification System SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 3 of 58 b Newfoulidland Labrador SRCS Web Application User Guide 1 0 2 SRCS Overview 2 1 Application Purpose The web application is used by high schools throughout Newfoundland and Labrador for two functional purposes e Student Course Registration From Oct
22. school s database to correct these errors and generate a new file Invalid Records Invalid MCP First Name Last Name Gender Date of Birth Grade District 987654321 Female First Name Cannot Be Blank and Must Match the Department of Education s Records 1 new students first names in the file you sent were either blank or do not match The Department of Education s Records and could not be processed These records are listed below You will need to use your school s database to correct these errors and generate a new file Invalid Records Invalid MCP First Name Last Name Gender Date of Birth Grade District 987654321 Female invalid Date of Birth 1 date of birth s in the file you sent were either blank an incorrect format or greater than the current date and could not be processed These records are listed below You will need to use your school s database to correct these errors and generate a new file Student Number 8675309 Date of Birth 1992 04 22 Does not match the Department of Education s record of Date of Birth Invalid Records Invalid MCP First Name Last Name Gender Date of Birth Grade District 246810121416 Test CaseTwo Female 19920422 L2 Exploits Street Address Cannot Be Blank 1 new student street addresses in the file you sent were blank and could not be processed These records are listed below You will need to use your s
23. the student online by selecting the Add Student button Student registration is only required if the student has never been registered previously in the system The following steps explain this Add Student process Step 1 From the Students Home Screen select the Add Student button Step 2 At the Enter MCP Screen enter the student s MCP number and then press Submit If the 12 digit MCP number is invalid an error message will be displayed see Figure 39 below SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 36 of 58 p Newfou dland Labrador SRCS Web Application User Guide 1 0 Department of Education School Records and Certification System oe Add Student H L STRONG ACADEMY PT stcents summar P di Add Student f Peat son t PT Remove susent xf Figure 39 Invalid MCP invalid McP The MCP number you entered 123456789 is an invalid format Please re enter the MCP number If the 12 digit MCP number has previously been entered into the system and is presently assigned to the same school the Student Already Enrolled error message will be displayed see Figure 40 below Department of Education School Records and Certification System D EID C T stuaents nomo ae f Add Student H L STRONG ACADEMY TT students summary Bl dl Add Student f earsten tl f T Romove student s t Transfer Student lt gt Department of Education School Records and Certifi
24. 0 19 2009 Page 46 of 58 Newfoulidland Labrador SRCS Web Application User Guide 1 0 Step 3 Next the user is prompted and asked to confirm the MCP change see Figure 57 below D partment of Education School Records and Certification System EID f students Home e change mcP Add student You wish to change the MCP number 12345678910 for student CaseOne Test to the new MCP number 999990324629 If this is correct select YES otherwise choose NO Cean student Stf fT Remove student s Transfer Student lt gt Department of Education School Records and Certification System MAR 10 2009 Acceptable Use Policy changemce A Repons Ol C T Approve students v ftos out cl Process Change Student MCP H L STRONG ACADEMY Figure 57 Confirm Change to MCP Step 4 If the MCP Change process completes successfully the user will be prompted stating Update Successful as seen below in Figure 58 To edit the student s address information select Yes otherwise select No to complete the MCP change If the Change MCP process fails the user should contact the Service Desk at servicedesk gov nl ca Department of Education School Records and Certification System T eee LS Marks ee CEES BE change MCP H L STRONG ACADEMY Students summary HI Update Successful Add student ff Your update was successful JEt Student A 4 Remove Student x
25. 2009 Acceptable Use Policy Figure 16 Select Type of Report To Create Step 3 Depending on the report type selected either of the following two reports will be displayed Figure 17 shows the Students and Courses Report ordered by Students while Figure 18 shows the Students and Courses Report Ordered by Courses Department of Education School Records and Certification System EZD P Tstudents Home All Students and Courses By Student LEO BURKE ACADEMY Students Summary JI CaseOne Test 123456789 123 Main Street Bishop s Falls AOH 1C0 File transfer D ee a 01 Jan 1990 ender Phone Number 234 5678 dl Electoral istrict 13 CTl Aoprove mranstor vlii courses CaseTwo Test 234567891 Log out gt 123 Main Street Bishop s Falls AOH 1C0 Date of Birth 01 Jan 1990 Gender F Phone Number 342 5678 Electoral istrict 13 Courses Figure 17 Students Report Ordered by Student SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 22 of 58 Newfoufidland Labrador SRCS Web Application User Guide 1 0 Department of Education School Records and Certification System co ED C C stucents ome ae f All Students and Courses By Course LEO BURKE ACADEMY stents summary I T Fuoranser n di Reports B CaseOne Test 1234567890 gt Course 012200 ART amp DESIGN Sept June Students CaseTwo Test 2345678901 gt Approve Transfer
26. ES Figure 64 Add Course Update Successful Edit Course If a school needs to edit course information they must follow the Edit Course process The following steps explain this process Step 1 From the Courses Home Screen select the Edit Course button Step 2 At the Edit Course Screen select the course you wish to edit see Figure 65 below D partment of Education Schoo Records and Certification System a C Courses Home amp Edit Course H L STRONG ACADEMY 4 Courses Summary Choose a Course WEEN VOUN rece VOSE a 642201 BIOL 20093 1 STUDENTS 152215 NL STUD 2009 4 STUDENTS dl Add Course B 641206 SCIENCE 20093 2 STUDENTS 942203 WRITING 2009 3 STUDENTS 643201 B10 2009J 1 STUDENTS 941201 ENGLISH 2009J 2 STUDENTS aj Edit Course I 011201 ART TECH 2009J 1 STUDENTS 091204 MATH 2009J 2 STUDENTS 092205 MATH 2009J 1 STUDENTS 162201 CAR DEV 2009J 3 STUDENTS f Reports OJ 942201 ENGLISH 2009J 1 STUDENTS 642204 PHYSICS 2009J 1 STUDENTS Al Approve Courses PA Department of Education School Records and Certification System i MAR 13 2009 Feceptable Use Policy qj Log Out Figure 65 Add Edit Course Screen Step 3 At the Course Registration Screen use the Add or Remove buttons to edit course registrations as desired see Figure 66 below Once all course edits have been completed select Submit
27. Education School Records and Certification System Courses Home Add Edit Course H L STRONG ACADEMY Courses Summary T Course Registration 011201 ART TECHNOLOGIES Sept June Add Course B Available Students Mae nrolled Students Edit Course CaseTwo Test 2345678910 CaseOne Test 1234567890 CaseThree Test 3456789012 Repots O CaseFour Test 4567890120 Add gt gt Tl Approve courses _ lt lt Remove _ Thos out Figure 63 Course Registration Window Step 4 If the Add Course process completes successfully the user will be prompted with an Update Successful message see Figure 64 below If you wish to add another course select Continue If the Add Course process fails the user should contact the Service Desk at servicedesk gov nl ca After a course is added the user should next approve the course via the Course Approval process SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 50 of 58 Newfoulidland Labrador SRCS Web Application User Guide 1 0 Department of Education School Records and Certification System S S suana ax Courses Home Add Edit Course H L STRONG ACADEMY P courses summary P Update Successful dl Add Course B Your update was successful Earcourse A rens O Approve Courses v Department of Education Beton Toni and Certification System Feceptable Use Policy dl Log Out
28. French etc If the report contains inaccuracies please email agrsupport gov nl ca If the report contains NO inaccuracies the school principal should please contact the director of his her school district office to confirm that he she has reviewed the On Line AGR Report and the information is completely accurate ls s A s Figure 7 Main Screen IMPORTANT Users should then refer to the functional section that applies to their school ONLY Either A Section 3 4 File Transfer Processes Or B Section 3 5 Online Data Entry Processes SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 14 of 58 Newfo land Labrador SRCS Web Application User Guide 1 0 3 4 File Transfer Processes The processes explained with Section 3 4 of the document are for File Transfer schools only If you are a Online Data Entry school please proceed directly to Section 3 5 of this document 3 4 1 Students Screen From the AGR Screen select the Students button to open the Students Screen see Figure 8 below D partment of Education gt Sch6ot Records and Certification System oZ mE 4q Students Home f Stucents summary P CTl Fne rranster m Cl Reons O Please use the options to the left to input student registrations After all your student registrations have been submitted you MUST select Approve Transfer s the APPROVE button to validate your stude
29. SRCS before it can be processed by the Department of Education it has be approved The following steps explain this Mark Approval process Step 1 At the Marks Home Screen and select the Approve Marks button Step 2 Next the Approve Courses Screen will be displayed seen Figure 32 below Users MUST now select each course and confirm the student mark information for each course Department of Education Schoo Records and Certification System Ti a Sonar EE Ee Final Marks Home Approve Courses LEO BURKE ACADEMY l T EEE ET S Sn Marks Summary _ l Choos 2 a Co wse iz l o f 642204 BIOL 2009 2 STUDENTS 152215 NL STUD 2000 4 STUDENTS dli File Transfer E41206 SCIENCE 2009J 2 STUDENTS 942203 WRITING 2000 3 STUDENTS 6432041 810 2008 1 STUDENTS 9441204 ENGLISH 20003 STUDENTS dl Reports 094204 MATH 2009 STUBDEHTS Oo2205 hMATH 200 1 STUDENTS 162201 CAR DEW 2009 STUDENTS 942201 ENGLISH SORSI 1 STUDENTS qi Approve Marks w 642704 PHTSICS 2009J 1 STUDENTS SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 32 of 58 p Newfou dland Labrador SRCS Web Application User Guide 1 0 Figure 32 Approve Final Marks Step 3 Once all mark information has been successfully entered the Final Marks Approved message is displayed along with an animated Fireworks display as seen below in Figure 33 If the approval process fails the us
30. STUDENTS 122100 PHYS ED Sept June STUDENTS 642200 SC l Sept June STUDENTS 642201 BIOL Sept June 27 STUDENTS 9492201 ENGLISH Sept June 26 STUDENTS 942202 ENGLISH Sept June STUDENTS 092205 MATH Sept June STUDENTS 103105 ENS PERF Sept June STUDENTS 153202 W OR GEOG Sept June 14 STUDENTS 013200 ART DES Sept June 26 STUDENTS 052102 NUTRIT Sept June 23 STUDENTS 053102 NUTRIT Sept June 23 STUDENTS 063201 FRENCH Sept June 11 STUDENTS 093103 MATH Sept June 27 STUDENTS 093207 MATH Sept June 4 STUDENTS 122101 PHYS ED Sept June STUDENTS 123100 PHYS ED Sept June 20 STUDENTS 643201 BIO Sept June 28 STUDENTS 643205 ENY SCI Sept June 35 STUDENTS 943202 ENG Sept June 22 STUDENTS 052201 HUMAN DY Sept June 25 STUDENTS 031202 DESGN FA Sept June 16 STUDENTS 102105 ENS PERF Sept June 5 STUDENTS 151202 CAN GEOG Sept June S7 STUDENTS 153201 WOR HIS Sept June 19 STUDENTS 642204 PHYSICS Sept June STUDENTS 012200 ART DES Sept June 24 STUDENTS 063200 FRENCH Sept June STUDENTS 123101 PHYS ED Sept June 20 STUDENTS 641206 SCIENCE Sept June 31 STUDENTS 941202 ENGLISH Sept June fo STUDENTS Department of Education School Records and Certification System MAR 10 2009 Figure 20 Course Summary Report Step 3 Users MUST now select each course from the list and confirm that the correct students are registered for the co
31. School Records and Certification SRCS Application User Guide 1 0 eft nd Labrador Department of Education Updated May 12 2008 4 Newfou dland Labrador SRCS Web Application User Guide 1 0 Table of Contents 1 BETO CIS ON eee EE E E EE 3 1 1 Document Purpose vi ctniisnsicetecrsaivitsctstsmniencisstetiurceneimeiieetactansaksnrbinclianpiiuPenisnchduiiadirbbunssmucketan 3 1 2 BDO UMERE CODE ai EE E E E E ENE OEE ene eee E ee ae O 3 1 3 Audience and ASSUMPTIONS ssececrcsacccasinconeentiicon daensdneinouetecsatiteelaceaectaceceedvortiecidtgeisensienewbatveiacacns 3 1 4 Abbreviations Acronyms and DefinitiOns cccccceccccescecesceceeeeeeeeeeseceseeeseueeeseeeeseeesaaees 3 2 SRC OV OW anr E E 4 2 1 APDICaUON MOOSE Ssiincr catcuretcessnceinensesincronectenietincedgatudeateianionietseerbscadiasaumattertslacesanmeraeioansn 4 2 2 How Are MCP Numbers Used In The SROS 2 0 cece cccccccceseceeaeeeeeceeeeseeeceeeeseeeseneeesaeeeeesees 4 2 3 What Data Is Displayed Within The SROS cc eeccccccseeceeceseeeeseeeeeeeseeeeseesseeeeeesseeeeeesaaaes 5 2 4 What Are The SRCS Data Validation Standards ccccccccssccccseececeeeeeeeeeeeeeeseeteuseeesaneees 5 2 5 Regular Student Course Registration ProCeSs ccccssccecssececeeseceseeeeeseeeeeeeeneeessneeeeaeeeetsees 5 2 6 Late Student Course Registration Process cccccccccsseeceeeeeeeeeeeaeeceeesaueeeeeseeeeeesseeseessaaeeees 6 2 7 Cgc elem Repond FCO S
32. Web Application User Guide 1 0 Date 10 19 2009 Page 4 of 58 4 Newfoundland Labrador SRCS Web Application User Guide 1 0 2 3 What Data Is Displayed Within The SRCS Only high school students active within the past three years will be displayed in the web application Ifa school wishes to access a former student they must contact the Certification Office to have the current term added to that student s record After the nightly refresh the student should appear on web The school can then add data to the system for that student 2 4 What Are The SRCS Data Validation Standards The SRCS web application has strict data validation standards For example two students cannot have the same vital information i e Last Name First Name and Date of Birth at least one of these values must be unique Student s vital information uploaded to the web must match the existing records on the Department of Education s mainframe If a change to student data is required the school must contact the Certification Office at Tel 709 729 7919 or Fax 709 729 0611 Then after the nightly refresh the student should appear on the school s list of current students The school can then add data to the system for that student Detailed functional procedures for submitting student and or course registration data to the SRCS web application can be viewed in Section 3 of this document 2 5 Regular Student Course Registration Process Within the web
33. al Log Out Exe Acceptable Use Policy Figure 79 Approve Course Marks Step 3 Users must then select each course confirm that the correct mark data has been entered correctly Any invalid or incorrect mark data that has accidentally been entered must be corrected at this time see Figure 80 below Department of Education School Records and Certification System Firat Mark are Enter or Edit Marks H L STRONG ACADEMY Enteric Maks ai Invalid Mark Entered or Student Not Removed From Course You have either entered an invalid mark or not removed the student from the course Mark must be a number bebaeen O and 100 t no mark will be entered then should remove the student Reports L from the course Appr i Fi e II U RD pepepepe a ities eri Entenet Maki for 152215 NEWFOUNDLAND LABRADOR STUDIES aa Te s LELET GEen WHS ML tiad Taai CrseTwo 7HE ML mman Test Case Thren Sere aL tTa Test Coser our 455789123 UL stun Figure 80 Confirm Marks Update Successful Step 4 Once all mark information has been successfully entered the Final Marks Approved message is displayed along with an animated Fireworks display as seen below in Figure 81 If the approval process fails the user should contact the Service Desk at servicedesk gov nl ca SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 59 of 58 p Newfou dland Labrador SRCS Web Application
34. cation System MAR 10 2009 changemcr Acceptable Use Policy Figure 40 Student Already Enrolled G Student Already Enrolled The MCP number you entered 999990324645 belongs to TEST CASENINE This student is currenly assigned to your school If the 12 digit MCP number is already in the system and is assigned to a different school the user will be informed that the student is already assigned to another school The user will then be asked if they wish to transfer the student to the new school see Figure 41 below SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 37 of 58 Newfoulidland Labrador SRCS Web Application User Guide 1 0 Department of Education School Records and Certification System co D C C students Homo a Add Student H L STRONG ACADEMY students Summary I B Transfer Student S Add Student f The MCP number you entered 123456789 belongs to Test CaseOne This student is currenly assigned to LEO BURKE ACADEMY If you would like to assign this student to your school select YES otherwise choose NO lledit Student Nf PT Remove Student x Si di Transfer Student lt gt f Department of Education School Records and Certification System MAR 23 2009 di Change MCP Pons Acceptable Use Polic d Reports T al Approve Students A Aj Log Out gt Figure 41 Confirm Student Transfer Step 3 If the 12 digit MCP number is va
35. cation System O Sudet Remeron For MEP Grace Adi Please Mote Last Name Firet Name and Date of Hirth can not he changed once your date har been submitted To change Last Mame First Nome or Date of Birth you most submit your student registration file again or contact the Department of Education Lari Nir TASEN HE Firei Aaa MEST Address 25 MAIN STREET City Towa PARE E ISLANDS eae Mewtoundiansi ahd Labreor Postal Coder Date of Birth ooo YYYYMMDD G nder F Phomme Humber ERA Grade jit Electoral District The isles of Noire Diane Figure 48 Edit Student Screen Step 4 If the update process completes successfully the user will see an Update Successful message see Figure 49 below If the process errors the user should contact the Service Desk at servicedesk gov nl ca SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 42 of 58 Newfoulidland Labrador SRCS Web Application User Guide 1 0 Department of Education School Records and Certification System A Pistons nomo ae Process Student H L STRONG ACADEMY stents summary PT reranstr n Update Successful Your update was successful PTAcastison f a Edit Student Figure 49 Edit Student Successful Remove Student In the event that a student is no longer enrolled in high school they should be removed from the system In order to do this users must follow the s
36. cation of where you saved the template on drive C Under Drives select C and the following information will be displayed Load Template from Disk HEI File name Folders C Cancel courstud cat Hetwork it Read only List files of type Drives Template File cat E c Figure 1 Load Template From Disk Step 3 Under File name select COURSE CAT and click OK Step 4 The save template window will be displayed with the name of the template Click Ok SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 7 of 58 Neato A nd Labrador gpcg web Application User Guide 1 0 Step 5 On the window listing templates double click on Student Course Registration 20 Step 6 Step 7 Step 8 Step 9 Step 10 template The template will list to the screen The template downloads the course number from the student request file This allows schools to put the scholarship course in the request file does not require the student to be scheduled into the scholarship course If your students do not have courses in the request file complete the steps below titled Creating Requests From Students Timetable Close the template window to get the students list screen On the Student List screen select the students that are scheduled into Level 1 2 or 3 courses Sort the students by grade and select all Level 1 2 and 3 students as well as any grade nine students one or m
37. chool s database to correct these errors and generate a new file Invalid Records MCP First Name Last Name Gender Date of Birth Grade District Street Address 987654321 Female invalid Postal Code 2 new student postal codes in the file you sent were either blank or an incorrect format and could not be processed These records are listed below You will need to use your school s database to correct these errors and generate a new file Invalid Records Invalid MCP First Name Last Name Gender Date of Birth Grade District Postal Code 112233445566 Test CaseThree Female 19910602 L3 Exploits 987654321 Female Invalid Course 37 course numbers in the file you sent were invalid and could not be processed These records are listed below You will need to use your school s database to correct these errors and generate a new file Invalid Records McP First Name Last Name Gender Date of Birth Grade District Invalid Course 998877665544 Test CaseFour Male 19920716 12 Exploits 081201 Continue P gt Figure 11 File Transfer Validation Results Step 4 All data validation errors must be investigated by the user and corrected before the file can be successfully uploaded Prior to attempting a file upload users should review all data to ensure that it is in the correct format and will pass validation If data validation errors continue to persist
38. d as seen below in Figure 29 Any records not passing validation will be flagged by an error Select Continue D partment of Education School Records and Certification System cn D a Gx Final Marks Home 4 File Transferred Marks Summary Your file has been transferred successfully Press the Continue button below to begin processing your file Please note THIS MAY TAKE A FEW MINUTES g rens OI Paver mans WT ioo Figure 29 Marks File Successfully Transferred Step 4 If the file being transferred is a new marks file the File Accepted message is displayed Select Continue to complete the file transfer process Otherwise if the file being transferred has been previously transferred the Do You Want to Re submit the File message will be displayed see Figure 30 below and If this is the case select Yes to re submit the file Department of Education School Records and Certification System di Final Marks Home 4 CT mares summar OB B File Already Accepted Do You Wish to Re submit the File UT Fno transer D Mews D Prorom ag EC Sc Tucson cy Final Marks File Transfer LEO BURKE ACADEMY You have previously successfully submitted a file If you wish to re submit your file select yes below otherwise choose no Figure 30 Marks File Accepted Step 5 All data validation errors must be investigated by the user and corrected before t
39. ds and Certification System 7 D EZD PT nar mans nome ay Marks Summary fT Enter Edit marks Update Successful Treron O PT Aporove mans Il Tisou cy Process Marks H L STRONG ACADEMY Your update was successful Figure 78 Marks Update Successful Approve Final Marks When a marks file is uploaded or entered online into system before they can be processed by the Department of Education it has be approved The following steps explain this Mark Approval process Step 1 At the Marks Home Screen and select the Approve Marks button Step 2 Next the Approve Courses Screen will be displayed seen Figure 79 below SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 58 of 58 Newfoulidland Labrador gacg Web Application User Guide 1 0 Department of Education School Records and Certification System e gt Cia EZD Final Marks Home f Approve Courses H L STRONG ACADEMY aris Summary T QS SES E 152215 NL STUD 20093 4 STUDENTS 643201 B10 2009 1 STUDENTS Enter Edit Marks 4 941201 ENGLISH 2009J 2 STUDENTS 942201 ENGLISH 2009J 1 STUDENTS 092205 MATH 2009J 1 STUDENTS 011201 ART TECH 2009J 1 STUDENTS f Reports Of 162201 CAR DEV 2009 3 STUDENTS 942203 WRITING 2009 3 STUDENTS 642204 PHYSICS 2009 1 STUDENTS 641206 SCIENCE 2009 2 STUDENTS al Approve Marks v Department of Education School Records and Certification System MAR 13 2009
40. e 1 0 2 10 Additional Assistance For all non web application specific requests such as requesting a pseudo MCP number please contact the Certification Office at Certification Office Department of Education 3rd Floor West Block Confederation Building 100 Prince Philip Drive St John s NL Tel 709 729 7919 Fax 709 729 0611 For all other application specific questions please contact the GNL IT Service Desk Office at IT Service Desk Office of the Chief Information Officer Telephone 1 709 729 HELP 4357 E mail servicedesk gov nl ca The service desk hours of operation are Regular Hours Monday Friday 8 30 a m 4 30 p m Summer Hours Monday Friday 8 30 a m 4 00 p m SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 10 of 58 Newfoulidland Labrador grcg web Application User Guide 1 0 3 SRCS Functional Processes The following section provides detailed functional process instructions for the SRCS web application The purpose of this section is to provide end users with a guide to assist them in understanding and performing functional processes within the application 3 1 Browser Specifications The application only supports Internet Explorer IE 6 0 browser s 3 2 Login Process Step 1 Launch the SRCS web application Login screen open the Government of Newfoundland and Labrador website htip Awww gov nl ca select Departments and Agencies from the menu located on the lef
41. e a student registration file is uploaded it must be approved before it can be processed by the Department of Education The following steps explain in detail this approval process Step 1 From the Students Home Screen select the Approve Transfer button Step 2 Select Submit to confirm that the student and course registrations are complete see Figure 14 below D partment of Education School Records and Certification System Es ED E2 f students Home ae Approve File Transfer LEO BURKE ACADEMY C students Summary I Fie Transter D If Reeorts ON MUST confirm Student and Course Registrations before your data can be processed by the Department of Education fT Approvo transter y Tios out o Approve File Transfer Department of Education School Records and Certification System MAR 10 2009 Acceptable Use Policy Figure 14 Approve Student File Transfer Step 3 If the transfer is approved users will be notified Student and Course Registrations Approved The completion of this process is noted by a Fireworks display as seen below in Figure 15 If the approval process fails the user should contact the Service Desk at servicedesk gov nl ca D partment of Education Schoo Records and Certification System Den di Students Home l aj Approve Student Registrations Leo Burke Academy f stusents summary T P Fiictranster D J O Student Registrations Approved _
42. e registration data This summary is very useful when confirming whether or not the correct data has been uploaded The following steps explain this process Step 1 From the Courses Home Screen select the Courses Summary button Step 2 The Courses Summary Report is created and displayed as shown below in Figure 60 D partment of Education School Records and Certification System Pousos nome a di Courses Summary I ehana a Sa x 942201 ENGLISH Sept June 1 STUDENTS 091204 MATH Sept June 2 STUDENTS 092205 MATH Sept June 1 STUDENTS 242203 WRITING Sept June 3 STUDENTS Choose a Course 7 i 162201 CAR DEV Sept June 3 STUDENTS 643201 B10 Sept June 1 STUDENTS di Add Course B di Edit Course I Department of Education School Records and Certification System MAR 17 2009 dl Reports Ei feceptable Use Policy di Approve Courses v dl Log Out SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 48 of 58 Newfoutidland Labrador SRCS Web Application User Guide 1 0 Figure 60 Course Summary Report Step 3 Users MUST now select each course from the list and confirm the student registration data l e confirm that the correct students are registered for the correct courses see Figure 61 below D partment of Education School Records and Certification System fT courses Home Courses Summary aa course e Test CaseOne 123456789 Test Cas
43. eTwo 234567891 Test CaseThree 345678912 di Edit Course Se Test CaseFour 456789123 Test CaseFive 567891234 Reports ss O Test CaseSix 678912345 Test CaseSeven 789123456 Carve coursos vJ Test caret sozaisr c Figure 61 Course Details Report Add Course The Add Course button is only available to Online Data Entry schools The following steps explain the Add Course process Step 1 From the Courses Home screen select the Add Course button Step 2 At the Add Edit Course Screen first select the course you wish to add and then the semester you wish to add it for and then select Continue see Figure 61 below Department of Education School Records and Certification system e p ee ng ia Courses Home S Add Edit Course H L STRONG ACADEMY Courses Summary FT m Add Course E ART TECHNOLOGIES Edit Course ART TECHNOLOGIES M MODIFIED 6 ART AND TEXTILES e 012200 ART amp DESIGN Approve Courses v Ties out Continue SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 49 of 58 Newfoutidland Labrador SRCS Web Application User Guide 1 0 Figure 61 Add Edit Course Screen Step 3 At the Course Registration Screen select the students to add to the course and press Add as shown below in Figure 63 Once the appropriate students have been added select Submit Department of
44. ee Your Student Registrations have been approved and will be processed by the Department of Education Please note you Reports OJ must separately approve Course Registrations under Courses Menu al Approve Transfer f Figure 15 Student and Course Registrations Approved Student Reports SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 21 of 58 p Newfou dland Labrador SRCS Web Application User Guide 1 0 This button initiates the Student Reports creation process Student Reports are useful when confirming whether or not the correct student data has been uploaded These Student Reports can be ordered by Student or by Course The following steps explain this report generation process Step 1 From the Students Home Screen select the Reports button Step 2 At the Student Reports Screen select either a Student Report Ordered by Student or by Course see Figure 16 below D partment of Education School Records and Certification System lt E ED rr CERES BB student Reports LEO BURKE ACADEMY r Students Summary i Pet tat Danada CA DIIDIVE ACAMERAY LUC lent Rep orts LEO BURKE AC ADE vl PASS di File Transfer di Reports E Student Report Ordered by Student 1 minute Student Report Ordered by Course 1 minute di Approve Transfer vA Department of Education School Records and Certification System Log Out gt MAR 10
45. een e mentee et ete enn te ee enn en ee ee ee nee 6 2 8 Generating the Win School Student Course Export File ccccccccseseceeceeseeeeeeeeeeeseeeeeeens 7 2 9 Generating the Win School Course Marks Export Fil c cccccccesseeeeeeeeeeeeseeeeeeeseeeeeesens 9 2 10 Additional Assistance ccccecccceeccceececeeeeeaeeeeeeeeeeeuceceeeeseueeeseeeesaeeseuceseueessueessaeeesueeeseusetaaes 10 3 SRCS Functional Processes oyrirsints coueccansrarasatavnnysoivensnsnuwensspueet nine seameaenieysnis tenia neveeraeceernaee 11 3 1 Browser ODCCIICA ONS eadeni E E E 11 3 2 Login FOC SS Su rarecxtincccptsateesastianscnesatamustacesaswesionivaceiasieoonesimsacnesnelorubionelsegnaeniynivenssrecsstanasem nenne 11 3 3 PTI EEE e EE E eee E E EE E E E E E ET 14 3 4 Ple Transier PROCESSES peasid E O Ea 15 SAC el Ude 6 E a A eee eee 15 Cr eames 7610 Gol ote O ara E 24 343 Marks SClECN vcssiscoxecessnavesaescanasonesvnanseeseeassrasusansnonssasteanarmnuhensiiunsdnerengioniatesiersaneswnse 28 3 5 Online Data a eel 0 6 21h e nee eee ee ee 35 Se odee CEN E EE 35 3 5 2 COUrsES SCIEN 2 0 ccc ceccccecccceeeeeeeeeseeeeaeeeeaeeeeseeeeeeeeeaaeesaueesaueeesaeessaeetsueetseetsneetsneetaes 48 3 IS SOC a E EE A E EE EN Do SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 2 of 58 b Newfoulidland Labrador SRCS Web Application User Guide 1 0 1 Introduction 1 1 Document Purpose This SRCS Web Application User Guide is meant to
46. entified exceptionality who are receiving Student Support Services should be assigned a Student Support Code in Winschool and Grade K to Ifa student has an identified exceptionality but is NOT receiving Student Support Services this student should NOT be assigned a Student Support Code Ie A child may have a mild 9 physical impairment but may not require Student Support Services K to 9 Class The Department is implementing a NEW Student Support Code 97 Referred Pending Assessment This category IS intended for students who have been referred for assessment Size and or pending assessment The referral process has been initiated and the student is either awaiting an assessment or is in the process of being assessed If you suspect that there are File Upload problems with the data submitted you must contact the department to reset your account via email to agrsupport gov nl ca Please ensure that the email contains all the information Finalize AGR required as per the Email Layout Attachment help Within 48 hours of the upload of your data to the department you will be able to view your information by clicking on the link AGR Reports located on http Awww ed gow nl ca edu agr main htm To view your schoolis AGR report please use the User Id and password assigned to your district Log out _tog out school principals are required to review and check their schooljs report for accuracy Please ensure that you have checked ALL the tables ie Enrolment Core
47. er should contact the Service Desk at servicedesk gov nl ca Department of Education School Records and Certification System r a D p ee 653 D ax Final Marks Home Approve Courses LEO BURKE ACADEMY mars Summary IA r q Final Marks Approved FileTranster_ j Your Final Marks Registrations have been approved and will be processed by the Department of Education al dl Approve Marks MI Figure 33 Marks Approved Marks Reports This button initiates the Mark Reports creation process Mark Reports are useful when confirming whether or not the correct student grade data has been uploaded to the SRCS These Mark Reports can be ordered by Student or Course The following steps explain this report generation process Step 1 From the Marks Home page select the Reports button Step 2 At the Mark Reports Screen see Figure 34 below select the report you wish to create either a Mark Report Ordered by Student or a Mark Report Ordered by Course Department of Education Schoo Records and Certification System co ED em E2 S a Enemas Home A mark Reports LEO BURKE ACADEMY PT mares summar OB Fuetransfer_ D al Mark Report Ordered by Student 1 minute Mark Report Ordered by Course 1 minute di Approve Marks Mi Department of Education School Records and Certification System Log Out MAR 17 2009 Feceptable Use Policy SRCS Web App
48. ft hand side of the Marks Home Screen contains a vertical menu listing a variety of functional processes Each of these functional processes is explained below Final Marks Home The Final Marks Home button as seen above in Figure 73 returns users to the Marks Home Screen SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 55 of 58 b Newfo ndland Labrador SRCS Web Application User Guide 1 0 Marks Summary The Marks Summary button initiates the Marks Summary process This process provides users with a tabular summary of the student grade data This summary is very useful when confirming whether or not the correct student marks have been uploaded The following steps explain this process Step 1 At the Marks Home Screen select Marks Summary button and then press Continue Step 2 The Marks Summary Report as shown below in Figure 74 Dea parirenint of Edueation School Records and Certification System biarkan Summary f J LTE EE LT a bee ETS mof iran Narr Ementas Mats EFIE WAR TIG A CAREER DEVELOP HENT E itesoris 1 Fit THAaLISH ART TECHHOLGOIES Approve Miaria 27315 HEAT OUNOLANG LARRAGA STUDIES ENGLIGH l cenou PeYTeicEe MATHEMATICS SO hCG MA TIS MATES S sprm of Diamon higa Peete ered Canrtcumer Syme hee 1 Hae Aaii Wire Poe Figure 74 Marks Summary Report Step 3 Select each course from the list and confirm its mark summary details see Figure
49. he Marks file can be successfully uploaded The user should review the marks data being uploaded to ensure it s in the correct format to pass validation SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 31 of 58 Newfoulidland Labrador SRCS Web Application User Guide 1 0 Step 6 Once the mark data has been successfully uploaded users MUST select each course from the list and confirm that correct mark data has been transferred to the SRCS see Figure 31 below The next step in the process is to approve these marks This Approve Final Marks process is explained in the next section of this document pa D partment of Education School Records and Certification System Em E Enemon none a TETEE sl Marks Summary T Os F ee a z hs i NOUS ISE n n Choose a Lourse i File Transfer 4 6422704 BIOL 20093 2 STUDENTS 152215 NL STUD 2000 4 STUDENTS 6441706 SCIiENCE 2009 STUDENTS S42203 WRITING 20r 2 STUDENTS Ej Reports E 6432704 BI0 2009 1 STUDENTS 9412041 ENGLISH 20023 0 STUDENTS 0942704 MATH 2000 2 STUDENTS 092205 MATH 2000 1 STUDENTS i Approve Marks w 162204 CAR DEY 2009J 3 STUDENTS 942204 ENGLISH 20093 t STUDENTS 642204 PHrsics 2009 1 STUDENTS E Log Out EF Figure 31 Confirm Marks for Each Course Approve Final Marks When a marks file is uploaded or entered online into
50. htly between 10 30pm to 9 00am Please enter your User ID and Password below User I D Password Figure 3 Main Login Page SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 11 of 58 Newfoulidland Labrador gpcg web Application User Guide 1 0 Step 2 At the SRCS Login screen enter your schools unique user id and password This login information would have been provided to each school by the Department of Education Once you enter the correct information click on the Login button The login process will allow three attempts at entering the correct user id and password If the information is lost or forgotten please contact the Service Desk at servicedesk gov nl ca Step 3 First time users to the SRCS are then asked to create a second unique system password at the Unique Password Login Screen see Figure 4 below The unique password must be entered twice and must be at least 8 digits long and can be a combination of characters and numbers This unique password will serve as a double login to the SRCS Please enter your School Defined Password below This is your first login In order to provide additional security please choose a unique password and enter it below Please remember this password as you willbe prompted ta enter it the next time you log tn Choose Unique Password Retype Password to Verity Lagin Department of Education High Schaal Records and Certification System
51. l Records and Certification System Final Marks Home All Students and Courses By Course H L STRONG ACADEMY ail Marks Summary J Course 011201 ART TECHNOLOGIES Sept June Enter Edit Marks Students CaseOne Test 345678912 gt al Reports E d Approve Marks Mi Course 091204 MATHEMATICS Sept June di Log Out D Students CaseTwo Test 234567891 gt CaseThree Test 456789123 gt Figure 84 Mark Report Ordered by Course SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 61 of 58
52. lication User Guide 1 0 Date 10 19 2009 Page 33 of 58 Newfo land Labrador SRCS Web Application User Guide 1 0 Figure 34 Select Type Of Course Report To Create Step 3 Depending on the type of report selected one of the following reports will be displayed Figure 35 is the Mark Report Ordered by Student report while Figure 36 is the Mark Report Ordered by Course D partment of Education School Records and Certification System et Final marks Home f All Students and Courses By Student LEO BURKE ACADEMY Mark mm a arks Su ary CASENINE TEST 999990324645 25 MAIN STREET CHANGE ISLANDS NL AIK2A6 Date of Birth 09 SEP 91 ql File Transfer Gender F Phone Number 2564321 Electoral District 42 ail Reports T Approve Marks vi Courses 643201 BIOLOGY Sept June gt Al Log Out 642204 PHYSICS Sept June gt 011201 ART TECHNOLOGIES Sept June gt 092204 MATHEMATICS Sept June gt 942201 ENGLISH Sept June gt 031201 SKILLED TRADES Sept June gt 942200 THEATRE ARTS Sept June gt 102105 ENSEMBLE PERFORMANCE Sept June gt 642202 CHEMISTRY Sept June gt lt Figure 35 Mark Report Ordered by Student D partment of Education Schoo Records and Certification System Final Marks Home iy All Students and Courses By Course LEO BURKE ACADEMY PT Marks summary T Course
53. lid and has never been enter into the system previously users will be brought to the Add Student Screen see Figure 42 below SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 38 of 58 Newfoulidland Labrador grcg web Application User Guide 1 0 Department of Education School Records and Certification system T eia i o Seals f D Students students f D Courses Courses D Marks Marks l Students Home Add Student H L STRONG ACADEMY TR a ee oe AFUARLTOG Students Summary T _ Student Registration For MCP 123456789 Add Student f ue E Eait Student First Name Address Remove student xA rron MMMM T iranster sucen tl Province E Postal Code Date of Birth oOo YYYYMMDD Reports OJ Gender H Approve Students w Phone Number Picsou o om F l Change MCP Figure 42 Add Student Data Online Data Entry School Step 4 Enter valid information into all form fields If a field is left unpopulated or populated with invalid data an error message will be displayed and the student will not be added see Figure 43 below SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 39 of 58 Newfoulidland Labrador SRCS Web Application User Guide 1 0 Errors Found The following errors were found Invalid First Mame cannot be blank Invalid Last Name cannot be blank Invalid Address cannot be blank Invalid City Tovwn canno
54. ls enter their student course data Once registrations begin the data received each day is uploaded to the GNL mainframe nightly The nightly refresh updates the web application with the most recent student course information 2 6 Late Student Course Registration Process Schools may need to submit student course registration data after the regular registration period has passed To accommodate this special circumstance a Late Student Course Registration process has been created Unlike the Regular Registration process the Late Student Course Registration process is not executed on a nightly basis during the registration period Instead this is executed on request after the regular registration process has completed For more information on this process please contact the Certification Office at Tel 709 729 7919 or Fax 709 729 0611 2 Grade Reporting Process In addition to tracking student course registration data the SRCS web application is also used to facilitate the electronic recording and reporting of academic marks for L1 L2 L3 and L4 students to the GNL This Grade Recording process transpires in June to July of each year As with the registration process schools are classified as either File Transfer or Online Data Entry Within this document Section 3 4 explains the SRCS functional procedures for File Transfer schools while Section 3 5 explains the functional procedures for Online Data Entry schools Unlike the Regular St
55. n System Feceptable Use Polic a Figure 67 Edit Course Update Successful Approve Courses When a course is added or edited it must be processed via the Approve Courses process before it can be processed by the Department of Education The following steps explain the Course Approval process SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 52 of 58 Newfo dla nd Labrador SRCS Web Application User Guide 1 0 Step 1 From the Courses Home Screen select the Approve Courses button Step 2 At the Approve Courses Screen select Submit to confirm course registrations see Figure 68 below Depariment of Education Courses Summary P School Records and Certification System Q Centinm Course Registrations Please select the submit button below to confirm that you hme completed Course Regletrations for H L STRONG ACADEMY You MUST confirm Course Registrations before your data can be processed by ihe Department of Education Departed of Dirie Scheel Pepe ied Certificates Speen WA 1 Doe Figure 68 Confirm Course Registrations Step 3 If the Course Approval process is success the user will see a Course Registrations Approved message see Figure 69 below If the process fails please contact the Service Desk at servicedesk gov nl ca D partment of Education School Records and Certification System a S suan eax ee PTicourses nome ae cours
56. n User Guide 1 0 Date 10 19 2009 Page 28 of 58 Newfoulidland Labrador SRCS Web Application User Guide 1 0 Step 2 The Marks Summary is then displayed see Figure 26 below Department of Education School Records and Certification System Finat Marks Home f Marks Submission Summary LEO BURKE ACADEMY Marks Summary T C ourse Name Term Stu dents Enrolle d i Ma rks Entered M a rks Mis sing Filetransfer_ D f WORLD GEOGRAPHY NUTRITION Reports OJ WRITING MATHEMATICS T averove mans N NUTRITION WORK PLACE SAFETY iooou CHEMISTRY DESIGN TECHNOLOGY MATHEMATICS ART amp DESIGN CAREER DEVELOPMENT ooo oo co co o1 o co Figure 26 Marks Summary Report Step 3 Select each course from the list and confirm the mark details as shown below in Figure 27 Department of Education School Records and Certification System PT Fina marts rome a mane summan TO eee Meransen o EOE Test 123488780 rai CaseTwo Test 234567891 MATH Reports OJ CaseThree Test 345678912 MATH CaseFour Test 456789123 MATH di Approve Marks Mi Department of Education School Records and Certification System MAR 17 2009 Feceptable Use Policy di Log Out MCP Co urs e Na me Term Mark Figure 27 Marks Summary Details SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 29 of 58 Ne
57. nt registrations Welcome LEO BURKE ACADEMY Welcome to the School Records and Certification System ea Department of Education School Records and Certification System FEB 02 2009 Figure 8 Students Home Screen Students Home The Students Home button at the top left side of the screen returns users to the Students Home Screen Students Summary The Student Summary button initiates the Student Summary process This process provides users with a tabular summary of the student registration data This summary is very useful when confirming whether or not the correct data has been uploaded The following steps explain this process Step 1 From the Students Home Screen select the Student Summary button Step 2 The Student Summary is created and displayed as shown below in Figure 9 D partment of Education Sch6ot Records and Certification System eax l stucents Home ae im 4 Students Summary Cs Student Summa Leo Burke Academ ESE EEE 2 EEE EEE EERE PERE Students TT ew fr F gt gt Leo Burke Academ Students Summary for 300402 Leo Burke cacemy CaseOne Test 123456789 27 May 90 iReports OJ CaseTwo Test 234567891 06 JUN 89 Casethree Test 345678912 09 AUG 92 Approve Transfer s f Gasefour Test 456789123 11 SEP 90 tosg out CaseFive Test 567891234 15 FEB 90 CaseSix Test 678912345 16 MAR 90 CaseSeven Test 789123456 26 NO 92 CaseE ight
58. ober to November schools electronically register L1 L2 L3 and L4 students and their course loads with the Government of Newfoundland and Labrador hereafter referred to as the GNL e Grade Recording From June to July schools electronically record and report academic marks for L1 L2 L3 and L4 students to the GNL In order to effectively deliver this functionality three different processes have been created e Regular Student Course Registration Process e Late Student Course Registration Process e Grade Reporting Process Sections 2 5 2 7 within this document provide an overview of these processes 2 2 How Are MCP Numbers Used In The SRCS Within the web application all student data course data and grade data is tracked using student MCP numbers lf a student does not yet have an MCP number they can be assigned a temporary pseudo MCP number until they receive an actual number A student must either have an actual MCP number or a pseudo MCP number before their data can be entered into the system Schools cannot add a pseudo MCP number to the system If a school requires a new pseudo MCP number they must contact the Certification Office at Tel 709 729 7919 or Fax 709 729 0611 Certification staff will then create the new pseudo MCP number and after the nightly refresh has completed the requesting school will be able to add student course data for the student to the web application using the new pseudo MCP number SRCS
59. ore Level 1 2 or 3 courses For these grade nine students all courses that the student is registered for will be downloaded however when the information is later uploaded into the web these students will only be registered for the high school courses Select the Import Export menu Next select Export The message The current student template is missing the Student Number or Student Name select OK Under Drives select C Enter the file name as COURSTUD TXT and click OK The Export Students window will be displayed stating the export has been completed Quit ASCII Transfer module Launch the School Setup Module Select School then Transfer Recording Check the following parameters to ensure that it is set to No Transter Recording Do pou want to have student transters between Grades Homerooms Tracks and Normal Programs recorded Yes Ho Do pou want to keep timetable and class roster history Yes f Ho Figure 2 School Setup Transfer Recording SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 8 of 58 Newfou dland Labrador sRes web Application User Guide 1 0 Creating Requests From the Students Timetable Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Close ASCII Transfer Module Launch the Scheduler Module Select all Students Select Schedule from the menu then Change Students From the options select Remove Requests Select
60. os summary Bl Pasa course f P Ean course Al PT Repons Of Aj Approve Courses v Miooouw gt Approve File Transfer H L STRONG ACADEMY Course Registrations Approved Your Course Registrations have been approved and will be processed by the Department of Education Department of Education School Records and Certification System MAR 13 2009 Feceptable Use Polic Figure 69 Course Registrations Approved Course Reports This button initiates the Course Reports creation process Course Reports are useful when confirming whether or not the correct data has been Course data has been uploaded These Course Reports can be ordered by student enrollment or course enrollment The following steps explain this reporting process SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 53 of 58 Newfoulidland Labrador SRCS Web Application User Guide 1 0 Step 1 From the Courses Home page select the Reports button Step 2 At the Course Reports Screen select the report you wish to create either a Course List with Enrolled Students Report or a Student List with Course Enrollment Report See Figure 70 below Department of Education School Records and Certification System ee Cx Cin Courses Home _ fe Course Reports H L STRONG ACADEMY Courses Summary T F Aniree Donne HI TOANE ACAMEMY i irse HP FLS 3 ey S ROUN 5 ACAL in Courses Summary i _ Course
61. ourse 012200 ART amp DESIGN Sept June di Reports w Students Log out gt CaseOne Test 1234567890 CaseTwo Test 2345678901 CaseThree Test 3456789012 CaseFour Test 4567890123 CaseFive Test 5678901234 Case Six Test 6789012345 Figure 23 All Students and Courses by Course Report SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 26 of 58 Newfoulidland Labrador SRCS Web Application User Guide 1 0 Department of Education School Records and Certification System Courses Homo f All Students and Courses By Student LEO BURKE ACADEMY Courses Summary T CaseTwo Test 2345678910 1234 Main Street West BISHOP S FALLS NL AOHICO Date of Birth 28 MAR 88 Reports E Gender F Phone Number 765 4321 f J tog out gt Electoral District 13 Courses 120345 120445 120555 120655 120755 120855 CaseThree Test 3456789012 12 Green Street BISHOP S FALLS NL AOHICO Date of Birth 05 MAY 83 Gender F Phone Number 987 6543 Electoral District 13 Figure 24 All Students and Courses by Student Report SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 27 of 58 p Newfou dland Labrador SRCS Web Application User Guide 1 0 3 4 3 Marks Screen From the Main Screen select the Marks tab to open the Marks Home Screen see Figure 25 below Department of Education School Records and Certification System T L Saan al Final
62. r pan suet G Henive Mudi J Figure 51 Confirm Student Removal Screen Step 4 If the student removal process completes successfully the user will be prompted stating Update Successful as seen below in Figure 52 If the Remove Process fails the user should contact the Service Desk at servicedesk gov nl ca D partment of Education School Records and Certification System a a Douce ax A p students Homo fa l Remove Student H L STRONG ACADEMY students Summary I Aca Studont f eat Student I Al Remove Student i fT ranatr stent lt gt Figure 52 Remove Student Successful Update Successful Your update was successful Transfer Student SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 44 of 58 Newfoutidland Labrador SRCS Web Application User Guide 1 0 If a student is transferring from one school to another the school receiving the student needs to complete the student transfer process within the SRCS web application This process is explained as follows Step 1 At the Students Home Screen select the Transfer Student button Step 2 Enter MCP number of the student transferring and press Submit see Figure 53 below Department of Education Schoo Records and Certification System ee ae Students Home fa oes Transfer MCP H L STRONG ACADEMY asasen fl CT remove sson xA eley t
63. ransfer Student lt gt Figure 53 Transfer MCP Screen Step 3 Next the user is prompted and asked to confirm the student transfer action select Yes to complete the student transfer see Figure 54 below D partment of Education School Records and Certification System f students Home a Process Transfer Student H L STRONG ACADEMY C students Summary PM a r l amp Transfer Student al ed The MCP number you entered 123456789 belongs to CaseOne Test This student is currenly assigned to LEO BURKE ACADEMY If f eat student N l you would like to assign this student to your school select YES otherwise choose NO FT Remove studon x p C Aj Transfer Student ef Department of Education School Records and Certification System MAR 10 2009 a FT Anprove students v Figure 54 Confirm Transfer Screen SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 45 of 58 p Newfou dland Labrador SRCS Web Application User Guide 1 0 Step 4 If the student removal process completes successfully the user will be prompted stating Update Successful as seen below in Figure 55 To edit the student s address information select Yes otherwise select No to complete the student transfer If the student transfer process fails the user should contact the Service Desk at servicedesk gov nl ca Department of Education Sch6ol Records and Certification Sy
64. rrect courses see Figure 21 below Department of Education School Records and Certification System dl Courses Home ry dl Courses Summary I Sh idont NaMe z Course Name CaseOne Test 1234567389 ETHISS Reports ss fl CaseTwo Test 234567891 ETH ISS CaseThree Test 345678912 ETH ISS dl Log Out gt CaseFour Test 456789123 ETH ISS z eee 567891234 ETH ISS CaseSix Test 678912345 ETH ISS CaseSeven Test 789123456 ETH ISS CaseEight Test 891234567 ETH ISS CaseNine Test 912345678 ETHISS CaseTen Test 923456789 ETHISS CaseEleven Test 823456789 ETHISS CaseTwelve Test 723456789 ETHISS CaseThirteen Test 623456789 ETH ISS CaseFourteen Test 523456789 ETH ISS CaseFifteen Test 423456789 ETHISS CaseSixteen Test 323456789 ETHISS CaseSeventeen Test 223456789 ETHISS CaseEighteen Test 113456789 ETH ISS CaseNineteen Test 333456789 ETH ISS CaseTwenty Test 444456789 ETHISS CaseTwentyOne Test 555556789 ETH ISS Department of Education School Records and Certification System JAN 28 2009 Acceptable Use Policy Figure 21 Course Details Report SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 25 of 58 J Newfoulidland Labrador gacg Web Application User Guide 1 0 Course Reports This button located on the Courses Home Screen initiates the Course Reports creation process Course Repor
65. seOne Test 1234567690 4123 Bridge Crossing Rd BISHOP S FALLS NL AOHiICO Add Course B ae 58 MAR 88 Phone Number 987 6543 Edt Course Electoral District 13 di Reports E Courses 102056 102058 102060 102062 CaseTwo Test 2345670907 di Approve Courses TA 1253 Green Lake Rd BISHOP S FALLS NL AOH1CO Date of Birth 05 MAY 83 Gender F CTE electoral bistrices 13 Courses 102056 102056 102060 102062 Figure 72 All Students and Course by Student Report 3 5 3 Marks Screen From the Main Screen select the Marks tab to open the Marks Home Screen see Figure 73 below D partment of Education School Records and Certification System En ED E CE2 na arks ome H IAA Welcome H L STRONG ACADEMY C Marxs summary P oe Welcome to the School Records and Certification System lt 1 Approve Marks v APPROVE button to validate your submission of marks Tios out Please use the options to the left to input student final marks After all marks have been entered transferred you MUST select the NOTE French 3200 Oral Component Mark should be submitted under Course number 666666 The mark entered must be out of 25 DO NOT Forget After all marks are finalized you must select Approve to upload the marks file Department of Education School Records and Certification System Figure 73 Marks Home Screen Data Entry School As Figure 73 illustrates the le
66. stem C students Home a Process Transfer Student H L STRONG ACADEMY C students Summary J Student Update Successful dl me The record for student CaseOne Test has been updated successfully If you would like to edit this students personal information fe g f leat student NF address phone number select YES othenwise choose NO FTL Remove stusont s ves Pn di Transfer Student lt gt School Records and Certification System MAR 10 2009 t crane mcr A a i P Reons OT PT Approve stuaonts v Pios ou Department of Education Figure 55 Student Transfer Successful Change MCP The change MCP process is commonly used when a student who had been assigned a pseudo MCP number later receives their actual MCP and therefore the SRCS has to be updated with the new number The following steps explain this process Step 1 From the Students Home Screen select the Change MCP button Step 2 At the Change MCP window enter the new MCP number then select the student whose MCP you wish to change as shown below in Figure 56 D partment of Education Schoo Records and Certification System Piisoni none a PTistwcens summar OM Paa susen tlm C New mce 999900524629 G Es avaliable Susert En eS PT rranster staon o gt fl changemce A ae PRs CT 2 ai i Figure 56 Change MCP Screen SRCS Web Application User Guide 1 0 Date 1
67. student registrations have been confirmed the user must complete the Approve File Transfer process The Approve Transfer process is explained in the next section Department of Education School Records and Certification System Students Home ta Student Course File Transfer LEO BURKE ACADEMY students Summary 7 aD File Accepted Please Proceed to APPROVE TRANSFER d File Transfer 3 Your file has been accepted with no errors Review the summary information below to confirm that everything has been submitted then proceed to the Submit registrations process Reports LI MT Approve Transter v 082204 MATH Sept June tig STUDENTS ggz 206 MATH Sept June 15 STUDENTS l Log out S OSS205 MATH Sept June fo STUDENTS 162201 CAR_DEW Sept June 44 STUDENTS 842203 WRITING Sept June 44 STUDENTS 4320 7 ENS Sept June ss STUDENTS 021205 1NT SYS Sept June 25 STUDENTS OS1206 hMATH Sept June 10 STUDENTS 101105 EHS PERF Sept June 11 STUDENTS 153200 3N0R SEOG Sept June 26 STUDENTS O81207SKLD TRE Sept June 5 STUDENTS OS3204 MATH Sept June t7 STUDENTE OSS206 MATH Sept June 24 STUDENTS B42202 CHEM Sept June fs STUDENTS B43202 CHEM Sept June 12 STUDENTS 8412707 ENSLISH Sept June fo STUDENTS ggz200 TH ART Sept June 6 STUDENTS O62 2700 FREMCH Sept June 1G STUDENTS OF S2200VREPLSAP Sept June t21 STUDENTS O32 109 0ES TECH Sept June 15 STUDENTS 122 100 FHYS ED Sept June fo
68. t select Education at the bottom of the screen in the Administrators section select High School Records and Reporting the SRCS Login screen should now open as seen below in Figure 3 and the URL should be https stjh p001 gov nl ca HRCS10GP pkqmain show_ login Department of Education Schoo Records and Certification System ne LOGIN PLEASE NOTE Deadline for HSC Registrations has been extended to Monday November 12 2007 HIGHSCHOOL RECORDS AND COURSE REGISTRATION HELP If you need your password and or user session reset please contact Eunice Harris at 729 7919 or Judy Gladney at 729 7918 If you require additional assistance please email helpdeskedu gov nl ca Your email should contain your school id school name amp phone number and a description of the problem AGR HELP If you need assistance please email agrsupport gov nl ca All emails will be responded to in the order that they are received Your email should contain your school id school name amp phone number and a description of the problem In the subject heading of your email please indicate the nature of your request ie pseudo mcp numbers password reset duplicate students in file problem uploading file etc The AGR manual is now available for download at http Awww ed gov nl cafedu agr main htm To access click on AGR manual The deadline for AGR submission is Wednesday October 17 2007 NOTE System will be not be available nig
69. t be blank Invalid Province cannot be blank Invalid Postal Code cannot be blank Invalid Date of Birth cannot be blank Invalid sender cannot be blank Invalid Phone Number cannot be blank District ode cannot be blank Flease make the appropriate changes below Figure 43 Error Messages Adding a Student Step 5 Finally upon completion of the Student Add process the Update Successful message is displayed see Figure 44 below Once a student has been entered they must be approved before they can be processed by the Department This approval process is explained below Department of Education School Records and Certification System A Process Student H L STRONG ACADEMY PT enone sur PA FileTranster_ Add Student f Pem suae St Update Successful Your update was successful Figure 44 Student Added Successfully Approve Student All students newly entered into the SRCS have to be approved before they can be processed by the Department of Education This approval process is explained below SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 40 of 58 p Newfou dland Labrador SRCS Web Application User Guide 1 0 Step 1 At the Students Home Screen select the Approve Student button Step 2 At the Approve Student Registrations Screen the user will be asked if they wish to complete the student registrations by selecting Submit or termina
70. te the action by selecting Cancel see Figure 45 below If all student registrations are complete select Submit Department of Education School Records and Certification System PT stucents Home e DEF Approve Student Registrations H L STRONG ACADEMY TT students summary T KS Confirm Student Registrations dl a i Please select the submit button below to confirm that you have completed Student Registrations for HL STRONG ACADEMY Remember you i Edit Student N MUST also complete course registration approval process before your student and course registrations can be processed by the Department of Education C T Remove student x TT transfer student lt gt Figure 45 Approve Student Registrations Step 3 If the student approval process is successful the user will be prompted with a message stating Student Registrations Approved The completion of this process is noted by a Fireworks display as seen below in Figure 46 If the approval process fails contact the Service Desk at servicedesk gov nl ca Department of Education School Records and Certification System x ED C C di Students Home Approve Student Registrations H L STRONG ACADEMY Tstucent summary FI Student Registrations Approved dl Add Student f Your Student Registrations have been approved and will be processed by the Department of Education Please note you must separately approve
71. ts are useful when confirming whether or not the correct data has been uploaded Course Reports can be ordered by Student or by Course The following steps explain this report generation process Step 1 From the Courses Homepage select the Reports button Step 2 At the Course Reports Screen see Figure 22 below select the report you wish to create either a Course List with Enrolled Students Report or a Student List with Course Enrollment Report Department of Education School Records and Certification System a ay eee courses Home Course Reports LEO BURKE ACADEMY Se ET SF RRS O Tang cee TER BT a RL RES AOA TE DPC Fr di Courses Summary T Cour se Reports LEO BURKE ACADEM Reports T fI Log out f Course List with Enrolled Students Student List with Course Enrollment Department of Education School Records and Certification System MAR 13 2009 Feceptable Use Policy Figure 22 Select Type Of Course Report To Create Step 3 Depending on the report type selected one of the following reports will be displayed Figure 23 is a report of All Students and Courses by Course while Figure 24 is a report of All Students and Courses by Student D partment of Education Schoo Records and Certification System e B 7 eos o gt E2 _ courses Home All Students and Courses By Course LEO BURKE ACADEMY aj Courses Summary C
72. tudent removal process which is explained below Step 1 At the Students Home Screen select the Remove Student button Step 2 From the list select the student you wish to remove and press Submit See Figure 50 below Department of Education School Records and Certification System u students Home Sa Remove Student H L STRONG ACADEMY L Students Summary FT L Ada Stuaent Fil Silable Students Student MCP _ f Ean sruse t SascOne Test 12245678910 CaseTwo Test 23456789101 a E Py CaseThree Test 34567891012 P rranster stusent lt gt Fl al Change MCP en Al Reports I Ei Approwe Students wt Department of Education School Records and Certification System MAR 10 2009 Acceptable Use Policy qi Log Out C Figure 50 Select Student to Remove Screen Step 3 Next the user is prompted and asked to confirm the student removal action see Figure 51 below select Yes to complete the action SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 43 of 58 Newfoulidland Labrador SRCS Web Application User Guide 1 0 Department of Education School Records and Certification System Remove Student H L STRONG ACADEMY amp Confirm Remove Student Please Confirm that you wish to remove te student TEST CASENINE with MCF number 299890324645 if this is correct select YES otherwise choose NO Aud Studo
73. udent Course Registration process there is no nightly refresh Instead the application remains open for a two week period so that schools have time to enter their student marks Then after the reporting period is complete a single run of the Grade Reporting process occurs During the Grade Recording process only academic mark data is to be processed no student course registration data is to be processed at this time There is no Late Grade Reporting process If a school needs to update student grades after the Grade Reporting process has completed they must contact the Certification Office at Tel 709 729 7919 or Fax 709 729 0611 SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 6 of 58 Newfoutidland Labrador grcg web Application User Guide 1 0 2 8 Generating the Win School Student Course Export File The Student Course Export File includes one record for each student selected as well as all courses for which the student is scheduled If you need the template it can be downloaded to from the following site http www ed gov nl ca edu k12 teaching winschool The following instructions will load the required template into Win School if you did registrations last year skip to step 5 as the template is already in your database Step 1 Launch the ASCII Transfer module The main window will open Step 2 Inthe ASCII Transfer main window select File Next select Load Template from Disk Browse to the lo
74. wfoulidland Labrador SRCS Web Application User Guide 1 0 Final Marks File Transfer The Marks File Transfer process is used to upload student marks from a schools individual school administration system to the SRCS web application The following steps explain the transferring of student grade data to the SRCS Step 1 From the Marks Home Screen select the File Transfer button Step 2 Select the Browse button to retrieve the marks file to be uploaded and then select Submit see Figure 28 below a Department of Education School Records and Certification System T Tam e TD Ca Ci Finat marks Home Final Marks File Transfer LEO BURKE ACADEMY Marks Summary T To Transfer Your Final Marks File ali Flle Transfer Place the disk with the file you wish to transfer in the a drive select the Browse button f Reports l _ Set the Files of type selection box to All Files _ Set the Look inc selection box to your a drive f Approve Marks ill Select the file Cs00402 dat and click Open button i A NC300402 dat should appear in the text box below Click the Submit button posou i SS res Submit 7 Figure 28 File Transfer Screen SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 30 of 58 p Newfou dland Labrador SRCS Web Application User Guide 1 0 Step 3 If the action is successful the file transferred message is displaye
75. y is very useful when confirming whether or not the correct data has been uploaded The following steps explain this process Step 1 From the Courses Home Screen select the Courses Summary button SRCS Web Application User Guide 1 0 Date 10 19 2009 Page 24 of 58 Newfoulidland Labrador SRCS Web Application User Guide 1 0 Step 2 The Courses Summary Report is created and displayed as seen below in Figure 20 D partment of Education Schoo Records and Certification System lt gt Ci ELD Courses Ho Summary of Courses LEO BURKE ACADEMY dl Courses Summary T 081109 DES TECH Sept June 10 STUDENTS 091204 MATH Sept June 30 STUDENTS Reports Lf O92204 MATH Sept June 18 STUDENTS 092206 MATH Sept June 10 STUDENTS j 093205 MATH Sept June STUDENTS 162201 CAR DEV Sept June 39 STUDENTS tog out 942203 WRITING Sept June 44 STUDENTS 943201 ENG Sept June 33 STUDENTS 031205 INT SYS Sept June 25 STUDENTS 091206 MATH Sept June 10 STUDENTS 101105 ENS PERF Sept June 11 STUDENTS 153200 WOR GEOG Sept June 23 STUDENTS 031201 SKLD TRD Sept June 15 STUDENTS 093204 MATH Sept June 27 STUDENTS 093206 MATH Sept June 24 STUDENTS 642202 CHEM Sept June 23 STUDENTS 643202 CHEM Sept June 12 STUDENTS 9491201 ENGLISH Sept June 29 STUDENTS 942200 TH ART Sept June 26 STUDENTS 062200 FRENCH Sept June 16 STUDENTS O73220 WRKPLSAF Sept June 16 STUDENTS 082109 DES TECH Sept June 10

Download Pdf Manuals

Related Search

Related Contents

Le coup de Jarnac de Bernard Landry aux employés à pourboire  2Wire ND-7609-3UK Owner's Manual  MBI 60 SS R.01 Gastro  7425MUM020 Rev00_GB  dl 2210b automate programmable  PegaMix - INTACO  166 Anexo A. Manual de Usuario MANUAL DE USUARIO  RUPS 2000  取扱説明書 docomo STYLE series P-08A 日本語  NAVIGON Mobile Navigator US  

Copyright © All rights reserved. Failed to retrieve file