USER GUIDE
Contents
1. cases W you ore on the application you ould 9 LOGOUT like to logout click on the Logout option the side menu and the initial login page will be displayed You may now exit i the system by selecting the x in the upper right hand corner i of the screen 292. i A drop down list of the funding programs available for Project Fund i selection drop down list of the fiscal years defined for the funding i programs Will validate that all required selection criteria are provided and then will generate the report 28 _ 8 CHANGE PASSWORD Cor Gas Tax Fund and Public Transit Fund www infrastructure gc ca Contact Us canada gc ca Home Change Password Home Change Password Project p User Information Administration Fees and Interest Given Name a Annual Project Family Name B Report Email a a ca Annual Current Password C y Expenditure New Password Confirm Password Change Password Date Modified 2007 01 05 Important Notices This is a mandatory input field that captures the user s currently saved old password The user must correctly enter their existing password in order to save a new i password Current Password y inp p desired new password The user must enter the exact i same text into the New Password fields in order to change their password Will validate that all mandatory fields have been entered and will save the information to the database i Change Password Will clear all changes made on the page and reload the page with the data last saved to the database MA
3. 26 ae aia OO oe e 7 DETAILED PROJECT produce a Detailed Project Report according to the user s REPORT criteria j The selection criteria available for the generation of the Annual Expenditure Report are Region Recipient Project Fund Fiscal Year After selecting the desired criteria the user may click on the i Generate Report button in order to view a report of projects according to the selection criteria entered In order to generate a report the user must select values for the mandatory fields and then click on the Generate Report t button Clicking on the Generate Report button will cause the report to be generated and displayed to the user in their browser window In order to print the report the generated report must be exported to an Adobe PDF document and then printed as a i pdf document To generate the pdf version of the report select Acrobat PDF file from the Select a format drop down list and then click on the Export button Bed cu Canad Gas Tax Fund and Public Transit Fund www infrastructure gc ca Francais canada gc ca Home Detailed Project Report Home Detailed Project Report Project Select Search Criteria Administration Fees and Interest Region Union of British Columbia Municipalities Annual Project Recipient Abbotsford City of d Annual Project Fund Gas Tax Fund Expend
4. Secondary Federal Electoral Select a Secondary Federal Electoral District in which the District 2 project work is being carried out This is used when the project work is carried out in more than two Federal Electoral District Secondary Federal Electoral Select a Secondary Federal Electoral District in which the i District 3 i project work is being carried out This is used when the project work is carried out in more than three Federal Electoral District Primary Provincial Electoral You may select the corresponding Provincial Electoral District District from the pre defined list Select the Provincial Electoral District in which the majority of the project work is being carried out Secondary Provincial Select a Secondary Provincial Electoral District in which the Electoral District 1 i project work is being carried out This is used when the project work is carried out more than one Provincial Electoral District Secondary Provincial Select a Secondary Provincial Electoral District in which the Electoral District 2 project work is being carried out This is used when the project work is carried out in more than two Provincial Electoral District Secondary Provincial Select a Secondary Provincial Electoral District in which the Electoral District 3 i project work is being carried out This is used when the i project work is carried out in more than three
5. A project audit must be recorded as completed for the selected fiscal year project information must pass the Submit Project validations j The Submit Project validations will ensure that the following mandatory information has been entered for the project A project title must be entered brief project description must be entered A main funding program Gas Tax or Public Transit must be selected project nature must be selected project category must be selected project type must be selected If the selected project type is an Other project type then a description of the Other project type must be entered project town city must be entered A value must be selected for the project status projects that are not of the type Capacity Building a project outcome must be defined All errors encountered during the Submit Project process will be reported to the user in orderforthe user to provide the missing or incomplete information Once a fiscal year is closed the expenditures for the Project Expenditure Gas Tax Fund and Public Transit Fund www infrastructure gc ca Francais canada gc ca Home gt Project gt Project Expenditure Home Project Expenditure Project Date Modified 2007 07 11 Important Notices i Project Project Numb
6. Other Project OO Type Joint Project Municipality z Add Previous Continue Save Date Modified 2007 08 15 Important Notices Top of Page Previous Selecting this button will navigate to the Project List page Continue Selecting this button will navigate to the Project Contacts page Save Will save the information entered on the page to the database This page allows for the entry and updating of primary contact information for each Gas Tax and Public Transit Well mmu Canad j Project Contact Gas Tax Fund and Public Transit Fund www infrastructure gc ca Contact Us canada gc ca Home gt Project gt Project Contact Project Contact Project Project Number 1646 Project Fund Gas Tax Fund Project Contact Recipient ABC Project Project Title test Outcome Project Location Project Contact Project Status Contact Family Name Project Contact Given Name Expenditure Contact Language Administration Preference Fees and Interest Contact Position Annual Project Contact Phone Number Annual Expenditure Report Detailed Project Previous Continue Save Contact Email Contact Fax Number Change Password Logout Date Modified 2007 06 17 Important Notices Enter the family name of the person who is the Recip
7. are leaving your computer for any length of time save the application first Helpful Hints Before you start you should have your project information available for reference to enter into the System You can save the information at any time and return to it As the project proponent you are responsible for ensuring full and accurate information is entered Please make sure all fields are completed in full to the best of your ability When you have completed entering the information for a project for a given year you can close the year Atthis point in time you will be unable to further update the project information If you need to update the information please contact Gas Tax Public Transit Management Services by telephone at 250 356 2947 or by e mail at GT PT ubcm ca and they will re open the year for you to make changes Navigating in the System You will see two menus to help you navigate the system the Tool Bar at the top of the page and the Menu at the left side of the screen The Tool Bar Top of the Screen Frangais English changes the language of the system when you click on this button Home returns the user back to the Welcome CONTACT US who to contact for more information or personal assistance HELP will display a separate screen to assist you in completing the page you are SEARCH displays the Project Search page 3341313 canada gc ca link directly to the Government of Canad
8. directly from Gas Tax or Public Transit funds i Clicking Search after selecting a fiscal year and project will i cause the page to display the Interest Earned and Administration Costs information saved in the database for the selected Region Recipient Funding Program Fiscal Year j The user will be able to add update the Interest Earned and Administration Costs Canada Gas Tax Fund and Public Transit Fund www infrastructure gc ca Contact Us canada gc ca Home gt Administration Fees and Interest Home El Administration Fees and Interest Project Administration itori Fens aul e Search Criteria eS Region Association of Municipalities of Ontario Report Recipient ABC hd Annual Project Fund 1 Expenditure Report Fiscal Year zi Detailed Project Search Report Change Password Logout Date Modified Important Notices Top of Page A drop down list of the Regions that a user has access to if the user may access more than one region If the user may only access one Region then this is a display of the Region associated to the user A drop down list of the Recipients associated to the selected Region if the user is a Regional or INFC level user For Recipient level users this field will display the Recipient name that the user is associated to 20 p unding prog and Administration Costs may be entered against Cl
9. Infrastructure Canada Canada Gas Tax Fund and Public Transit Fund Reporting System USER GUIDE Version 2 3 March 12 2009 Minor Revisions April 20 2010 Table of Contents i adienllegeBe 3 EE pee 3 2 5 3 PROJECTS 6 PROJECT INFORMATION les ieee eee 7 PROJEGT CONTAGT dte oM ett etr 10 PROJECT OUTCOME S eite tt otro eoe e E a tto ei eat ett e OR RENS 11 PROJECT LOCATION Em 13 PROJECT STAIUS dett od idt dehet od datio i teat aw Senet 16 PROJECT EXPENDIT RES tee etit 17 4 INTEREST AND ADMINISTRATION PAGE 20 5 ANNUAL PROJECT REPORT eerie inten cinerem interim chante 23 6 ANNUAL EXPENDITURE REPORT eeeeeeeeeeeneennne 25 7 DETAILED PROJECT REPORT IER TE pe ea rk pe RE voe ark uas 27 8 CHANGE tdepme Dem 29 9 LOGOUT 29 Introduction This instruction manual outlines the basic steps for entering Gas Tax Fund GTF and Public Transit Fund PTF project info
10. Postal Code or Legal Land Location roject Point of Interest This is the street address of the project work being carried This is the street address of the project work being carried This is the name of the Town or City in which the project work is being carried out a read only field that displays the Province or ry of the Recipient selected for the project i This is the postal code of the location in which the project work is being carried out g of the location in which the project work is being carried out his is the name of a Point of Interest or place name that identifies the location of the project work being carried out 14 TRI ee pclae ORSON T degrees decimal format Example format 45 333333 Pe is LGR Ct Gn insi i degrees decimal format Example format 78 123456 5 project Location Deserp on This ie fie text field In which you may descHbe Un uide words the location of the project District defined list Select the Federal Electoral District in which the majority of the project work is being carried out Secondary Federal Electoral Select a Secondary Federal Electoral District in which the District 1 t project work is being carried out This is used when the t project work is carried out in more than one Federal Electoral District
11. Provincial Electoral District Previous Selecting this button will navigate to the Project Outcomes page Continue Selecting this button will navigate to the Project Status page Save Will save the information entered on the page to the database This page allows for the entry and updating of Project Status information for each Gas Tax and Public Transit funded i project The Project Status information may be updated throughout the lifecycle of the project in order to provide an accurate representation of the state of completion for each i project Project Status ped mu Project Status Gas Tax Fund and Public Transit Fund www infrastructure gc ca Contact Us canada gc ca Home gt Project gt Project Status _ Project Status Project Project Number 1646 Project Fund Gas Tax Fund Recipient ABC Project Title test Project Information Project Contact oject Locatio Project Status Project Status Project Status Project Status Description x Expenditure A Administration Fees and Interest zi Annual Project Percentage Completed Annual Previous Continue Save Expenditure Report Detailed Project Report Change Password Logout Date Modified 2007 06 17 Important Notices Select one of the pre defined items in the project status drop down list that most accuratel
12. Save Date Modified Important Notices Top of Page Read only display of the SUM of unused allocation amounts Unused Allocation for past FYs from prior fiscal years for the Recipient Calculated as Sum Prior Fiscal Years Allocations Sum prior Fiscal Years Expenditures for the Recipient and selected funding program The prior fiscal years are considered to be all fiscal years prior to the selected fiscal year 21 Allocation for this FY Read only display of the Allocation for the Recipient for the selected funding program and fiscal year Read only display of the SUM of Recipient Allocation for the selected fiscal year and funding program plus the Recipient Unused Allocation for past fiscal years Read only display of the SUM of funds spent expenditures for the Recipient selected fiscal year and selected funding i program Current FY Funds Spent year minus the Current fiscal year funds spent Prior FY Interest Unspent his is a read only display calculated as SUM Prior fiscal years interest earned minus SUM Prior fiscal years administration costs for the selected funding program Current Interest Earned his is an updateable numeric field that captures the interest earned on program funds for the selected fiscal year This field accepts dollars and cents Amounts entered must be greater than 0 00 Current A
13. a website The Menu Left Side of the Screen This menu will assist you when you are entering your project information You can always leave your work in progress save your progress first log off and log back on again Just don t forget your User Name and Password or your GTF PTF project number located at the top of all the Project pages if you have already entered a project To avoid duplication you should only enter a project ONCE After that you should UPDATE the project HINT Once you have completed the information on a screen you can press CONTINUE to move to the next screen This will SAVE your information automatically If you are just updating one screen you can click the SAVE button to retain the information on that particular screen Mandatory Fields If you see a field with an asterisk it is a mandatory field 2 LOG ON In your web browser enter https gtpt etc infrastructure gc ca The home page for the Gas Fund Public Transit Fund Reporting System will be displayed Please select your language of choice ET Welcome Bienvenue English Canada Important Notices Avis importants You will then be presented with a login page Wed cm Canada Gas Tax Fund and Public Transit Fund www infrastructure gc ca Francais Contact Us canada gc ca Log In User Name Password Notice System Maintenance Window The System will n
14. dministration Fees his is an updateable numeric field that captures the amount i of administration costs incurred for the funding program and fiscal year This field accepts dollars and cents Amounts i entered must be greater than 0 00 j Interest Balance Carry Over Read only display field that is calculated as Current Year Interest Earned Prior FY Interest Unspent Administration Costs for the Current FY Read only display field that is calculated as Allocation Balance Interest Balance Carry Over Total Available Funds his is a text entry field that allows the Recipient level user to Opinion on Net Capital Spending provide a description of how the Gas Tax and Public Transit funds are being used to supplement the Recipient s already planned spending on infrastructure projects 22 This page allows user to enter selection criteria in order to i 5 Annual Project Report produce an Annual Project Report according to the user s criteria The selection criteria available for the generation of the Annual Project Report are Region Recipient Project Fund Fiscal Year After selecting the desired criteria the user may click on the Generate Report button in order to view a report of projects according to the selection criteria entered In order to generate a report the user must select values for the mandatory fields and then click on the Generat
15. e Report button Clicking on the Generate Report button will cause the report to be generated and displayed to the user in their browser window In order to print the report the generated report must be exported to a PDF document and then printed as a pdf document To generate the pdf version of the report select Acrobat PDF file from the Select a format drop down list and then click on the Export button ped oe Canada Gas Tax Fund and Public Transit Fund www infrastructure gc ca Contact Us canada gc ca Home gt Annual Project Report Home Annual Project Report Project Select Search Criteria Administration Region Annual Project Recipient BC Report nsa Project Fund Expenditure Fiscal Year Detailed Project Report Please remember to verify and close the project expenditures for the selected year before printing the report Logout Generate Report Date Modified 2007 07 11 Important Notices Top of Page The following report is generated 23 coc Canada Gas Tax Fund and Public Transit Fund www infrastructure gc ca Contact Us canada gc ca Find Next Select a format Export E Infrastructure a Canada Nova Scotia Gas Tax Fund Year Project Reporting Fiscal Year 2007 08 Name Legal Name Project Project Title Project Nature Number Halifax Re
16. er 1646 Information Project Fund Gas Tax Fund Project Contact Recipient ABC B Project Project Title test H Outcomes Project Location Select Expenditure View Prej s Fiscal Year 2008 hd H Expenditure Tota Spent to Estimated Future i Source of funds Current Projected i Administration date 9 Amount Fees interest i x Gas Tax Fund 0 00 0 00 0 00 0 00 Annual Project Report Public Transit Fund 0 00 0 00 0 00 0 00 E Annual Municipal Rural Expenditure Infrastructure Fund 000 0 00 0 00 Report m i Highway Border i Detailed Project Infrastructure Fund nan o an 900 ean Report n Ku e um zs 0 00 i Change Password i ROGER E Other Federal 0 00 0 00 0 00 0 00 Logout i Provincial Funding 0 00 0 00 0 00 0 00 Recipient Funding 0 00 0 00 0 00 0 00 Privato Sort 0 00 000 0 00 0 00 Funding B Other Funding 1 0 00 0 00 0 00 0 00 Total Costs 0 00 0 00 0 00 0 00 Close Year No i Previous Verify Save p or update Project Expenditure information for the selected Fiscal Year The ALL option will display all applicable Fiscal Years for the program and allow the user to view update expenditure information for any Fiscal Year e Expenditures page contains a list o according to each Region The items in the Source of Funds ist correspond to the organization or funding program that is providing funds to
17. for the selected Fiscal Year and the user wishes to close the selected fiscal year Setting this field to Yes will cause the Project submit validations to be carried out on the Project Data and if the Project Submit validations i pass the Fiscal Year will be Closed Expenditure amounts i cannot be updated for Closed Fiscal Years Close Year Previous Selecting this button will navigate to the Project Location page Save Will save the information entered on the page to the database 4 Interest and Administration Page ix Region l Recipient Administration Fees and Interest The final step in the yearly reporting is for the municipality to enter any interest earned on their funds and any administration costs expended using the interest j This page allows for the entry and updating of Interest Earned j and Administration Costs at the Recipient levels for Gas Tax and Public Transit funds Recipients must report any interest earned by their organization from Gas and Public Transit funds Interest i earned and Administration costs are reported separately for each funding program and are recorded according to the fiscal year in which the interest was earned or the administration costs were incurred Administration costs may be paid for through the interest earned on either Gas Tax or Public Transit funds Administration costs may not be paid for
18. gional Municipality 529 AH Test New Construction Project Outcomes Lower Greenhouse Emissions Project Category Water Location Brief Project Description test A drop down list of the Regions available to the user user only has access to a single region this field will be defaulted to the single region associated to the user Recipient drop down list of the Recipients associated to the selected Region For INFC and Regional level users this field will also contain an All option Selecting the All option will cause the report to include all Recipients for the selected region For Recipient level users this field will be defaulted to the Recipient associated to the user drop down list of the funding programs available for selection drop down list of the fiscal years defined for the funding programs Will validate that all required selection criteria are provided and then will generate the report 24 6 Annual Expenditure Report This page allows a user to enter selection criteria in order to produce an Annual Expenditure Report according to the user s criteria The selection criteria available for the generation of the Annual Expenditure Report are Region Recipient Project Fund Fiscal Year After selecting the desired criteria the user may click on the Generate Report button in order to view a report of projects accordi
19. icking search will cause the page to display the Interest Earned and Administration Costs information saved in the database for the selected Region Recipient Funding Program Fiscal Year The following report is generated Med mu Canad Gas Tax Fund and Public Transit Fund www infrastructure gc ca Francais Contact Us canada gc ca Home gt Administration Fees and Interest Home Administration Fees and Interest Project Administration Fees and Interest r Search Criteria Region iation of Municipalities of Ontario E Annual Project Report Recipient ABC Annual Project Fund Gas Tax Fund Expenditure Report Fiscal Year 2008 E Detailed Project Search Report Administration Fees and Interest Logout Project Number Project Title Funds Spent Project Status Total N A Unused Allocation for past FYs 0 00 Allocation for this FY N A Available Allocation for this FY 0 00 Current FY Funds Spent 0 00 Allocation Balance 0 00 Prior FY Interest Unspent 0 00 Current Interest Earned Current Administration Fees Interest Balance Carry Over 0 00 Total Available Funds 0 00 Recalculate In my opinion this year s Net Capital Spending is at least as much as Net Capital Spending would have been had the Gas Tax and Public Transit Funds not been available My opinion is based on the following consideration
20. ient s contact for the project Contact Family Name Contact Given Name Enter the given name of the person who is the Recipient s contact for the project Select the preferred language of communication for the contact Enter the position or title of the contact for the project nter the contact s office fax machine number Provide the area code and extension if applicable Previous Selecting this button will navigate to the Project Information page Continue Selecting this button will navigate to the Project Outcomes page Save Will save the information entered on the page to the database 10 Project Outcomes Outcome Expected Output This page allows for the entry and updating of Project Outcomes information for each Gas Tax and Public Transit unded project The Project Outcomes provide the means by which the impact of the use of the Gas Tax and Public Transit funds will be measured through a set of core ndicators The core indicators for the Gas Tax and Public Transit funds are Cleaner Air Cleaner Water Lower Greenhouse Emissions Capacity Building Outcomes N A Med mu Canad Gas Tax Fund and Public Transit Fund www infrastructure gc ca Francais Contact Us Home Project Project Outcomes Project Outcomes canada gc ca Home Project Project Project Number 1646 Information Project Fund Gas Tax Fund P
21. iture Rersiit Fiscal Year 2007 Detailed Project Generate Report Report Change PassworZ Logout Date Modified 2008 05 07 Important Notices E of Page The following report is generated 27 1 tefrastructure Canada Gas Tax Fund and Public Transit Fund www infrastructure ca Contact Us Heip Search Canad j canada qgc pe cote Legal Name Brief Project Description RIN SS ee w Project Rationale Project Category Local Roads and Badges Joint Project Municipality rg o RU Year Propect Reporting F Project information Project 392 Project Tite d rm ico Project Type Bike Lanes Repor scal Year 2007 Project Nature Description of Other P Provincia Territorial Family Name Given Language Preference French i A drop down list of the Regions available to the user If a user only has access to a single region this field will be defaulted to the single region associated to the user A drop down list of the Recipients associated to the selected Region For INFC and Regional level users this field will also contain an option Selecting the All option will cause the report to include all Recipients for the selected region For Recipient level users this field will be defaulted to the Recipient associated to the user
22. ng to the selection criteria entered In order to generate a report the user must select values for the mandatory fields and then click on the Generate Report button Clicking on the Generate Report button will cause the report to be generated and displayed to the user in their browser window In order to print the report the generated report must be exported to an Adobe PDF document and then printed as a pdf document To generate the pdf version of the report select Acrobat PDF file from the Select a format drop down list and then click on the Export button Bel mu Gas Tax Fund and Public Transit Fund www infrastructure gc ca canada gc ca Home gt Annual Expenditure Report Home Annual Expenditure Report Project Select Search Criteria Administration Fees and Interest Region Annual Project Recipient ABC Report E EEE ses Project Fund hA Expenditure eem Fiscal Year bd Detailed Project Report Please remember to verify and close the project expenditures for the selected year before printing the report Logout Generate Report Date Modified 2007 07 11 Important Notices Top of Page 2h Recipient Project Fund Fiscal Year Generate Report The following report is generated Infrastructure Canada iv Canada j Gas Tax Fund and Public Transit Fund www infrastructure gc ca canada gc ca Select fo
23. ntering project information Love itd Canada 8 PROJECTS Gas Tax Fund and Public Transit Fund www infrastructure gc ca Francais canada gc ca Home gt Project Project Administration Fees and Interest Recipient Name Status Annual Project 1632 1 ABC Gas Tax Fund Report Annual Expenditure Report Detailed Project Report Change Password Logout Date Modified 2007 07 16 Important Notices Top of Page The project list page shows pre existing projects for the municipality and allows the entry of new projects To enter a new project click the Add button at the top right side of the i project list j The Project Information Page will be displayed Project Number i To work on an existing project click on the desired project number in the Project List This page allows for the entry and updating of general project nformation for each Gas Tax and Public Transit funded project Med Canada Project Information Gas Tax Fund and Public Transit Fund www infrastructure gc ca canada gc ca Home gt Project gt Project Information Home Project Information Proioct Project Information tact Project Fund Recipient Project Title Project Information Region Association of Municipalities of Ontario Recipient ABC Project Title zl i Administ
24. of how the project addresses current i i problems needs or situations requiring improvement The Project Rationale description is only available as an optional field when the Project Nature selected is Capacity Building Project Category Select the Project Category that most accurately describes the category of project being conducted The selection of a Project Category will prompt the system to load the Project Types associated to that particular Project Category i of project being conducted i For projects that do not fit into a classification of an existing project type you may select an Other project type Description of Other Project If you have selected one of the Other project types you must i Type provide an explanation description of the type of work being conducted Joint Project Municipality This is used to identify other Municipalities that are involved in i i the implementation of the project You may select one or more Municipalities from the list of Municipalities To delete municipality from the list after you have selected it simply click the delete link next to the municipality name in the list Error message Upon clicking the Continue or Save button the system will check to see if there are any missing mandatory fields If there are the system will display an error on the page and ask you to i correct it mmu Canad Ga
25. ormally be unavailable to users from 8 00 PM on Saturday until midnight on Sunday E S T If special circumstances require access to the system during these hours please notify the GTF Admin in advance and the maintenance window will be re scheduled Please enter the User Name and the Password that was provided to you and Click the Log In button Once you login you are taken to the home page snares Canada Gas Tax Fund and Public Transit Fund www infrastructure gc ca Contact Us Quick Links Welcome to the Infrastructure Canada Administratica Fees and J cerest INFRASTRUCTURE CANADA Related Sites Funds Transfer Gas Tax Fund and Public Transit Fund Reporting System Annual Project eport Annual Expenditure are now logged on as Report Gaston Satouroff Detailed Project Report Notice System Maintenance Window Change Password The System will normally be unavailable to users from 8 00 PM on Saturday until midnight on Sunday E S T If special circumstances require access to the system during these hours please notify the Admin in advance and the maintenance window will be re scheduled Logout Version 2 3 06 O eC Date Modified 2007 08 26 Important Notices a Ton of Page From this page you can select the Project menu option the left side menu to begin e
26. ration Brief Project Description Fees and Interest Annual Project Report Annual Provincial Territorial Project Expenditure RE Number Start Date YYYY MM DD Detailed Project Report End Date YYYY MM DD Change Password Project Fund Project Nature Project Rationale Project Category Project Type Description of Other Project Joint Project Municipality Add Previous Continue Save Date Modified 2007 08 15 Important Notices nter a brief but descriptive name for your project Maximum of 100 characters Project Title nter a brief but complete description for the project There is no character limitation Brief Project Description Provincial Territorial Project Number Enter a Provincial Territorial Project Number if applicable Maximum 25 characters Provide the construction start date of the project in the format YYYY MM DD Provide the construction end date actual or planned if not yet completed in format YYYY MM DD Select the main funding program for the project either Gas Tax Fund Public Transit Fund or Both Project Nature Select the appropriate item from the drop down list to indicate the nature of the project work This field is mandatory for Manitoba municipal recipients Project Rationale Provide a description
27. rmat Export Contact Us 100 Francais 4h ofi Find Next i4 bi 1 1 n Infrastructure Canada NOVA SCOTIA Annual Expenditure Report Fiscal Year 2007 08 Annual To Date Gas Tax Fund 2005 09 23 2015 03 31 jalifax Regional Municipality 2007 04 01 2008 03 31 Opening Balance of Unspent Funding 500 00 0 00 Received From Service Nova Scotia and 0 00 500 00 Municipal Relations Plus Interest 0 00 0 00 Less Administration 0 00 0 00 Spent On Eligible Projects 1 000 00 1 000 00 Closing Balance of Unspent Funding 500 00 500 00 Expended on Eligible Projects drop down list of the Regions available to the user If a user only has access to a single region this field will be defaulted to the single region associated to the user drop down list of the Recipients associated to the selected Region For INFC and Regional level users this field will also contain an All option Selecting the All option will cause the report to include all Recipients for the selected region For Recipient level users this field will be defaulted to the Recipient associated to the user A drop down list of the funding programs available for selection A drop down list of the fiscal years defined for the funding programs Will validate that all required selection criteria are provided and then will generate the report
28. rmation into the online reporting system The system was built to facilitate consolidated reporting across regions and nationally This user guide has been designed for recipients Note All information in this user guide is test data not actual project data PLEASE NOTE System Maintenance Window Until further notice the GTF PTF Reporting System will normally be unavailable to users on weekends from 8 00 PM Eastern Standard Time on Saturdays until Midnight EST on Sundays This is to allow time for regular maintenance 1 Recipient Entering Project Information Online Please go to https gtpt tetc infrastructure gc ca and log on You should have already received User Name in your reporting package If you have not or need to have the password reset please contact the Gas Tax Public Transit Management Services office at 250 356 2947 or by e mail at GT PT Qubcm ca Important Notes You are entering information in a SECURE interactive online environment Because this site is secure your browser should be at least Internet Explorer version 4 01 to 6 0 Netscape version 4 7 or Mozilla Firefox 1 0 Either way your browser MUST have at least 128 bit encryption to ensure the proper level of security For security reasons if you do not actively enter information for 60 minutes the system will log you out and you will have to log in again Information entered prior to being logged out will not be saved so if you
29. roject Contact Recipient ABC Project Title test Outcomes Project Location Project Outcomes Project Status Project Expenditure Outcome Type Administration Expected Output Fees and Interest Annual Project Report Annual Expenditure Report Detailed Project Report Change Password Proposed Indicator Logout Save Date Modified 2007 07 04 Important Notices PS Top of Page Click the Add button to add a Project Outcome Provide a description of the Expected Output associated to he selected Outcome Type Provide a description of the proposed indicator for the selected Outcome Type in this field Preferably the proposed indicator will be a quantifiable measurable ndicator Indicate the indicator to be measured along with he unit of measurement 11 i Example if Cleaner Water is the Outcome Type quantifiable indicator would be Net Change in number of cubic metres of potable water available after the project is completed i Save Click the Save button once you have entered an Outcome Expected Output and Proposed Indicator Edit Selecting this link will allow the user to edit an existing Project Outcome Previous Selecting this button will navigate to the Project Contacts page Continue Selecting this button will navigate to the Project Location page Thi
30. rt Logout Information Outcomes Project Locatio Project Status Expenditure Administration Annual Project Expenditure Detailed Project Change Password Date Modified 2007 06 17 Gas Tax Fund and Public Transit Fund www infrastructure gc ca Contact Us Home gt Project gt Project Location Project Location Project Number 1646 Project Fund Gas Tax Fund Contact Recipient ABC Project Title test Canad canada gc ca Project Location Project Street Address 1 Project Street Address 2 Project Town City Project Province Territory Ontario Postal Code Project Nearest Intersection or Legal Land Location Project Point of Interest m Project Latitude Project Longitude Location Description Primary Federal Electoral District Secondary Federal Electoral District 1 Secondary Federal Electoral District 2 Secondary Federal Electoral District 3 Primary Prov Terr Electoral District Secondary Prov Terr Electoral District 1 H Secondary Prov Terr Electoral District 2 zi Secondary Prov Terr Electoral District 3 Save Previous Continue PS Top of Page Project Street Address 1 out i out Project Town City Project Province Territory This is Territo
31. s Tax Fund and Public Transit Fund waw infrastructure gc ca canada gc ca i Home Project Project Information Project Contact Project Outcomes Project Fund Recipient Project Location Project Title Project Status Project Information Region Nova Scotia zl Project Expenditure Once the information is entered without any errors click AT THIS POINT THE SYSTEM WILL ISSUE YOU A PROJECT NUMBER FOR YOUR PROJECT PLEASE MAKE NOTE OF THIS NUMBER FOR FUTURE REFERENCE ied Gace Canada Gas Tax Fund and Public Transit Fund www infrastructure gc ca Francais Project Project Project Number Information Project Fund oe Project Contact Recipient ABC Project Title 1 Project Outcomes Project Location Project Information Project Status Region Association of Municipalities of Ontario Z Project Recipient ABC Expenditure Project Title 1 Administration Fees and Interest Bg Annual Project Brief Project Description 1 Annual Expenditure Report Detailed Project Provincial Territorial Project Report Number Start Date YYYY MM DD Logout End Date YYYY MM DD Project Fund Je Project Nature Project Rationale Project Category wtr Project Other Water X Description of
32. s page allows for the entry and updating of Project Location information for each Gas Tax and Public Transit funded project The Project Location information should identify the location of the project work being undertaken which in many cases will be different than the location of the Recipient s office or City Hall Project Location information is valuable in that it allows Provincial Territorial governments and Infrastructure Canada to use Geographic Information Systems GIS and mapping technology to disseminate information on the use and impact of the funding programs Ideally the Project Street Address Town City Province Territory and Postal Code will be provided If this information is not available then the Project Nearest Intersection or Legal Land Location may be provided If the Address and Project Nearest Intersection or Legal Land Location is not available then the Point of Interest Placename may be provided A Point of Interest Placename is a location with a fixed position typically identified by name rather than an address and characterized by type which may be used as a reference point A point of interest could be a shopping mall a provincial or national park a university a hospital etc H Infrastructure Canada j Project Location I Fran ais Project Project Project Project Fees and Report Annual Report Repo
33. the project This column appears when the user is viewing expenditures for a single Fiscal Year This is a read only calculated field that shows the amount of expenditures by Fund Source for all fiscal years prior to the selected fiscal year This column allows for the recording of the amount of expenditures incurred by the project according to Fiscal Year and Source of Funds The amounts in this column may be updated only for fiscal years that have not been closed l Current uture Years Estimated his column appears when the user is viewing expenditures for a single Fiscal Year The user may enter the planned future expenditure amounts not including the prior or selected fiscal year for each Source of Funds 1R Total Projected This is a read only calculated field that displays the sum of i the amounts displayed on the page for each Source of Funds When a single fiscal year is selected to be displayed this field will display i Sum of Spent to Date Current Future Estimated for each Source of Funds When all fiscal years are selected to be displayed the page this field will display i Sum of amounts entered for each fiscal year for each Source of Funds his is a read only calculated display of the Sum of Current j Total Costs amounts for all sources of funds This field is used to indicate if all expenditure amounts have been entered
34. y reflects the current status of the project A project status description must be selected in order to Verify the project and close a Fiscal Year Project Status Status Description You may provide a text description of the status of the project in this field P Project Status Percentage You may enter a value in this field 0 100 to indicate the Complete current overall project percentage complete Previous Selecting this button will navigate to the Project Location page Continue Selecting this button will navigate to the Project Expenditure page 16 his page allows for the entry and updating of Project Project Expenditures Expenditure information for each Gas Tax and Public Transit funded project The Project Expenditure information identifies the Source and Amount of funds expended each project annual i basis The user must select a value from the Fiscal Year drop down list The selection of a fiscal year will cause the page to display the Project Expenditure information saved in the database for the selected fiscal year s The user will be able to add update the Project Expenditure information for fiscal years that are not closed user may elect to close fiscal year once all expenditure amounts have been entered for the fiscal year In order to Close a fiscal year the following conditions must be true
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