MEMBERSHIP REGISTRATION SYSTEM CLUB USER GUIDE V1.3
Contents
1. Active Introduction Members have a 90 day registration period At the conclusion of the 90 day period the Introduction Member will become Inactive Club Users may upgrade see Changing Membership Type above the Inactive Introduction Member to a higher membership category Once an Introduction Member has been upgraded their status will automatically become pending Clubs Users will need to change the upgraded members status to Active in order for that member to be eligible to participate in any water polo event Click on the Member button All Members at the top menu Page 14 of 15 MEMBERSHIP REGISTRATION SYSTEM CLUB USER GUIDE V1 3 My Info Member Logout Logged in as Jeff Lindell Members Gender Show All x Language Show All Alumni Show A Club Type Show All Category Please Select Current status is Pending as Status Show All r shown by the red dot Category Please Select E Category First Name Last Name Gender Date of birth Email Club Type Phone Status Edit Comp titif Athl te Jake Snake Male 1980 02 15 jindell waterpolo ca Primary 123 456 7890 i F 1 Click on the member whom you wish to activate ensure Active is shown in the Status drop down menu and click Change Status My Info Member Logout Logged in as Jeff Lindell Members Gender Show All Language Show All r New status is hiig2. N 2 ii Role ctive as ow Houn by the Club Type Show All Category Please Select kd S N green dot Status Show All Email All Member on Grid E mail Selected Member on Grid Export to Excel Add New Category Please Select Change Category Active Change Status E Category First Name Last Name Gender Date of birth Email Club Type Phone Status Edit E Comp titif Athl te Jake Snake Male 1980 02 15 jindell waterpolo ca Primary 123 456 7890 D Fi 1 Page 1 of items Troubleshooting Please contact your Provincial Association if you encounter any technical problems with the Membership Registration System or have any questions regarding the membership registration process Page 15 of 15
3. fall 2009 e Develop skills to become an athlete coach offical or volunteer e Manage and update your Profile Log in to your account at any time to change your profile and preferences or to sign up for the newsletter Enjoy your new 2009 2010 membership Membership Expiry Please note that regardless of your membership type your membership will expire will on August 31st 2010 or sooner No Provincial or Water Polo Canada membership classification will exceed August 31st regardless of the start date All Water Polo Canada members are required to follow the Water Polo Canada code of conduct and applicable codes for athletes coaches officials and volunteers found at www waterpolo ca Please take the time to vist our homepage and make a tax deductible donation to Water Polo Canada via paypal or by mail Copyright 2009 waterpolo ca all rights reserved gt This email notification will be sent to the parent s email address for members under the age of 18 Page 12 of 15 MEMBERSHIP REGISTRATION SYSTEM gi MEMBERSHIP REGISTRATION SYSTEM f v 5 CLUB USER GUIDE V1 3 5u Changing Membership Type Each Club User has the ability to upgrade the membership category of individual members at any point in time regardless of the status of the member Club Users cannot downgrade a membership category This can only be done through each respective PSO Introduction Members have a 90 day registration period At the conclus
4. out the Member Registration Form electronically or in person with the remainder of the Club s registration package The Club User will need all information in the Member Registration Form in order to register an individual member on the membership registration system The Club may customize the Member Registration Form by adding additional fields and by adding their club logo in the header of the Microsoft Word document Page 6 of 15 ER P a ko RA MEMBERSHIP REGISTRATION SYSTEM whe gt h CLUB USER GUIDE V1 3 gt h CANADA CANADA Step 5 Training and Registering Members Take the information from the Member Registration Forms submitted to each Club Member and enter the data into the fields Any field with a red asterix is a mandatory field Once all fields are complete click save and repeat for each Member Add Member mandatory fields First Name Last Name is Middle Name Email Username r Address City z Province Please Select Postal Code Example Postalcode Format WiW 1L1W1 Primary Phone No Example Phone Format XXX XXX XXXX Secondary Phone No Example Phone Format XXX MXX XXXX Gender 1 Male A Female Language English C French Aboriginal ancestry Not Applicable Province Of Please Select r Registration Picture Upload Browse_ Date of birth 15 02 2010 pan Page 7 of 15 e MEMBERSHIP REGISTRATION SYSTEM
5. C E 22U Junior Women NCC C Senior Men NCC C Senior Women NCC E CSL E MLWP Men E MLWP Women E Provincial Team Joint Trainings Competitions specify Activities Added No Activities Added Yet dd Activity Delete Activity Page 10 of 15 2008 09 Activities have been saved lt ER P 4P Oto amp CANADA CLUB USER GUIDE V1 3 gt Continue for the 2007 08 and 2006 07 seasons Activities m Select Year 2007 08 Domestic Competitions Provincials 16U Boys NCC 16U Girls NCC I 18U Men NCC 168U Women NCC E 22U Junior Men NCC 22U Junior Women NCC Senior Men NCC E Senior Women NCC IF csi E MLWP Men E MLWP Women Provincial Team Joint Training Competitions specify Activities Added Add Activity Delete Activity MEMBERSHIP REGISTRATION SYSTEM CANADA Page 11 of 15 ER P ER P rrr o ah Oko MEMBERSHIP REGISTRATION SYSTEM ie CLUB USER GUIDE V1 3 Ss CANADA CANADA gt All new Members will receive the following email notification Ye WATERPOLO Se CANADA AVE Canadian Water Polo Association Inc RP CANADA Hello Member Test Username Member Test Password 542cf5cc aen becoming a member of the Water Polo in Canada Password is automatically generated by A the system community With your new membership you can e Participate in sanctioned events new system to come online in
6. ER P ER P ah Oko rr o MEMBERSHIP REGISTRATION SYSTEM MEMBERSHIP REGISTRATION SYSTEM ot Se CLUB USER GUIDE V1 3 3m Table of Contents OM CIVIC WY E O E eeeneegsaesenasaeued 2 Registration Responsibilities ee ceecccseecceeeeeneeeeeeeeeenees 2 Newsletter and Other Capabilities cccccsseccsseseeeeeeenees 3 Sorting Members by Role cccecccsecccssseecssceeseseeeeeseneuees 3 Sorting Members by Year of Birth ccceeccsseeeeeeeeeeeeees 4 Step 1 Club Registration and Club User Form 00 4 Step 2 Email Confirmation ccccecccssesecseecceesceeeseeeeeeeas 5 Step 3 Login and Personal Information cccseccsseeeeeees 6 Step 4 Membership Registration FOr ccccccseecseeeeeeees 6 Step 5 Training and Registering Members ccceeceeeees 7 Changing Membership Type cccssscccsescceseceeeeeeseeeeeneuses 13 ACV CIN EI CUO GIS eraan AS 14 Trouble NOONE aeaa E E E E E A S 15 Page 1 of 15 ER P wh Oto RA MEMBERSHIP REGISTRATION SYSTEM whe gt h CLUB USER GUIDE V1 3 gt h CANADA CANADA Overview Each Club is responsible and has access to all of its members athletes coaches board members team managers chaperones other volunteers coaches and referees ER P E amp WATER POLO English Francais y rf Canadian Water Polo Association Inc W office waterpolo ca Ye CANADA x Xx e
7. My Info Member Logout Logged in as Club User The new membership registration system can be used for tracking important information for the club s members as well as reaching your entire membership or targeted membership groups through the email distribution function The database has the ability to track the role and activities of your members It is important that ALL members be registered regardless of role Since the Volunteer membership category is free please ensure anyone who has volunteered their time from team manager to chaperone to minor official fundraising etc is registered on the database Please note that regardless of the membership category or time within the season a participant is registered their membership will last no more than 365 days and will always expire August 31 PSOs will need to re activate members September 1 of each year The Introduction Membership category expires after 90 days Once an Introduction member s membership expires they will remain in the report section although their status will be black meaning inactive Clubs and PSO s can renew an Introduction member s membership upward within the September 1 to August 31 registration period Within the registration period a member can only register as an Introduction Member once Clubs Users have the ability to upgrade Membership Categories not downgrade Please see Changing Membership Type below Club Users must also request fr
8. SS CLUB USER GUIDE V1 3 ee CANADA Member Category Parent Email if under 18 Club Zone Secondary Club First Year Of Registration Role Activities Select Year Domestic Competitions Activities Added No Activities Added Yet N A z 1325 ElAumni F Athlete F coach E official E Volunteer 2009 10 E Provincials E 16U Boys NCC E 16U Girls NCC E 18u Men NCE E 18U Women NCC E 22U Junior Men NCC E 22U Junior Women NCC E Senior Men NCO E Senior Women NCC E CSL E MLWP Men E MLWP Women CANADA E Provincial Team Joint Training Competitions specify After clicking the Save button repeat process of entering fields for each Member Page 8 of 15 ER P wh Oto A MEMBERSHIP REGISTRATION SYSTEM whe gt h CLUB USER GUIDE V1 3 gt h CANADA CANADA Please Note gt Asa Club User you will not have access to alter the Province of Registration Club or Zone fields as they are predetermined based on the registration of your club This is because Club Users only have access to the data within their own Club gt Clubs and PSOs can recognize members of aboriginal ancestry Aboriginal ancestry Province Of Registration Non Status Indian M tis Inuit Not App icable Picture Upload gt Once a Member is registered they cannot be deleted gt Individual Members must submit a JPEG
9. ansferred from the old system Each Club and Club User must be registered again Each Club must have at least one 1 Club User Page 4 of 15 ER P wh Oto RA MEMBERSHIP REGISTRATION SYSTEM whe gt h CLUB USER GUIDE V1 3 gt h CANADA CANADA Step 2 Email Confirmation After the Provincial Association has registered the Club and Club User s on the membership registration system each Club User will receive the following email notification g y WATER POLO Sar caNaDA N Canadian Water Polo Association Inc GR P AP to CANADA Hello Club User Username Testing Club User Password abc123 Thank you for becoming a member of the Water Polo in Canada community With your new membership you can e Participate in sanctioned events new system to come online in fall 2009 e Develop skills to become an athlete coach offical or volunteer e Manage and update your Profile Log in to your account at any time to change your profile and preferences or to sign up for the newsletter Enjoy your new 2009 2010 membership Membership Expiry Please note that regardless of your membership type your membership will expire will on August 31st 2010 or sooner No Provincial or Water Polo Canada membership classification will exceed August 31st regardless of the start date All Water Polo Canada members are required to follow the Water Polo Canada code of conduct and applicable codes for athletes
10. coaches officials and volunteers found at www waterpolo ca Please take the time to vist our homepage and make a tax deductible donation to Water Polo Canada via paypal or by mail Copyright 2009 waterpolo ca all rights reserved Page 5 of 15 NA MEMBERSHIP REGISTRATION SYSTEM whe gt h CLUB USER GUIDE V1 3 gt h CANADA CANADA Step 3 Login and Personal Information Log into the WPC database with the username and password received in the email notification through www waterpolo ca and ensure your profile information is correct It is recommended to change your username and password You should take this time to familiarize yourself with the user interface Contact your Provincial Association to schedule training Poo E yo Y lt a a a ae MS English Francais A WATER POLO en Canadian Water Polo Association Inc office waterpolo ca Be igi ne rR e i CANADA About Us Leagues National Teams National Championships Sport Canada FINA UANA Home for Your Team in Vancouver 2010 Click here to support our fellow Canadian athletes in Vancouver Water Polo World E Keep me signed in Coaching Assoc of Can SignIn Forgot your ID or Password Coaches of Canada Step 4 Membership Registration Form Receive the Member Registration Form from your Provincial Association in preparation for the Club s annual registration season Have each Club Member fill
11. file in order to upload their photograph gt No password is necessary for the individual member as the system automatically propagates a unique password for each username gt You may select multiple roles for an individual When the role of Coach or Alumni is selected the following Details must be entered Alumni Details Forme National Team Yas J No Years on National Team 4 Please enter years on national team Coach Details NCCP Number Coaches of Canada Number Page 9 of 15 ER P 4P ko MEMBERSHIP REGISTRATION SYSTEM A Se CLUB USER GUIDE V1 3 gt gt The Club User has the ability to add the Activities of each Member for the past three 3 season Activities Select Year 2007 08 2006 0 ae Domestic Competitions mals 16U Boys NCC 16U Girls NT 18U Men NCC 18u Women NCC 22U Junior Men NCC 22U Junior Women NCC Senior Men NCC Senior Women NCC CSL MLVP Men MLWP Women Provincial Team Joint Training Competitions pecity E m E m m E m m m E E m in Activities Added No Activities Added Yet gt Check the boxes of the Activities the individual member participated for the chosen season and click Add Activity a Selected Season Activities is 2008 09 J Select Year 2008 09 wm K Domestic Competitions Provincials 16U Boys NCC E 16u Girls NCC 18U Men NCC E 18u Women NCC 22U Junior Men NC
12. ion of the 90 day period the Introduction Member will become Inactive Club Users may upgrade the Inactive Introduction Member to a higher membership category Once an Introduction Member has been upgraded their status will automatically become pending Clubs Users will need to change the upgraded members status to Active see Activating Members below in order for that member to be eligible to participate in any water polo event Click on the Member button All Members at the top menu My Info Member Logout Logged in as Jeff Lindell Members Gender Show All Language Show All Club Type Show All r Category Please Select Club Users can only u rade Status 5Show All members Please Select Arbitre Internalttwa B n vole Comp titif Arbitre ae 7 Comp titif Athl te Category First Name Last Name Gender Date of birth Email Comp titif Entraineur W B n vole Jake Snake Male 1980 02 15 jindel waterpolo ca Entraineur international Membre introduction 3 mois d inscriptionNs Re cr atif Arbitre Re cr atif Athl te R ecr atif Entraineur Click on the member whom you wish to upgrade the Membership Category click the drop down menu Category select the new Membership Category and click Change Category Page 13 of 15 MEMBERSHIP REGISTRATION SYSTEM CLUB USER GUIDE V1 3 CANADA CANADA A os a pnma Logged i
13. n as Jeff Lindell My Info Member Logout Members Gender Show All r Language Show All Club Type Show All Category Please Select Status Show All r Email All Member on Grid E mail Selected Member on Grid Export to Excel Add New Category Please Select Change Category Pending Change Status Filter jlindell C cat ory First Name Last Name Gender Date of birth Email Club Type Phone Status Edit R cr atif Athl te Jake Snake Male 1980 02 15 jindell waterpolo ca Primary 125 456 7890 Pa 1 Fage 1 of 1 1 items Activating Members Club Users can request through their respective PSO the ability to activate members Club Users only have the ability to move members from Inactive to Active and Pending to Active Inactive members will be listed with a black dot under the status line Pending members with a red dot and Active members with a green dot Only members who are Active are eligible to participate in water polo events which include training and competition Pending or Inactive members are not covered by the Water Polo Canada insurance program Once a member is first entered into the system they are entered as Pending Each August 31 at midnight each member on the system becomes Inactive It is the responsibility of the Club and their respective PSO to ensure members who are participating in water polo events training and competition are listed in the system as
14. om their PSO the ability to activate membership status Please see Activating Members below Registration Responsibilities The club is responsible for registering 1 All athletes including National Team athletes centralized in Montreal and Calgary and athletes training abroad ie Europe and NCAA associated with the club 2 All coaches including National Team coaches associated with the club All officials including FINA associated with the club 4 All Master Learning Facilitators Learning Facilitators Master Evaluators Evaluators Referee Course Conductors and Referee Evaluators associated with the club as Page 2 of 15 ER P 4P o fi MEMBERSHIP REGISTRATION SYSTEM F A gt h CLUB USER GUIDE V1 3 gt h CANADA CANADA 5 All volunteers including club board members team managers team chaperones minor officials provincial board members and WPC board and committee members associated with the club Newsletter and Other Capabilities Club users can select All Member or Inactive Members ER Po 3 Y A WATER POLO s Canadian Water Polo Association Inc office waterpolo ca N CANADA My Info Logout Inactive Members mandatory fields The Club User has access to all of its members You can sort members by gender year of birth language club type primary or secondary role membership category and status You can email all of your members or selected members so
15. rted by the fields listed above For example if a club is having a 16 and under training camp they can sort male female competitive athletes born in 1994 and send them the information The Club can also export their entire membership list to Excel Members Email all members Gender Show All Language Show All r Email select Club Type Show All Category Please Select members how All x gil Selected Member on Grid Export to Excel Add New Export to Excel Please Select Change Category Pending Category Sorting Members by Role When sorting members by Role a PSO has the ability to sort by multiple roles This can be done by holding down the ctrl button on the keyboard while simultaneously right clicking the mouse on each role you wish to view Page 3 of 15 ER P wh Oto MEMBERSHIP REGISTRATION SYSTEM ey MEMBERSHIP REGISTRATION SYSTEM ts CLUB USER GUIDE V1 3 T CANADA CANADA Sorting Members by Year of Birth When sorting members by Year a PSO has the ability to sort by multiple years of birth This can be done by holding down the ctrl button on the keyboard while simultaneously right clicking the mouse on each year you wish to view Step 1 Club Registration and Club User Forms Fill out the Club Registration Form and the Club User Registration Form sent by each Provincial Association No data usernames or passwords will be tr
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