1921 Sample Point Data Entry Operator User Manual
Contents
1. 37 28 OTHER LANGUAGE Ia E Deae 37 29 RELIGION FIRED rt receta e e od IUE 38 30 CANREAD EIEED euet docendum pie EIE 39 31 CAN WRITE FIELD A A ei d ee ITE 39 32 NUMBER OF MONTHS IN SCHOOL nnns e enun ese e ese eser esee 39 33 OCCUPATION ela ee i TET 40 34 RETIRED FIBED uide eiie en EA EE Bae 40 35 OCECUPATION CODE FIELD A te MS Po 40 36 EMPLOYMENT STATUS 41 37 PLACE OF EMPLOYMENT 42 38 YEARUY EARNINGS ne tt als Se Sag hacen hp Rind Mb p E TET 43 39 UNEMPLOYED ON JUNE 157 FIELD een cire 43 40 NUMBER OF WEEKS UNEMPLOYED 000 1 43 41 NUMBER WEEKS UNEMPLOYED DUE TO SICKNESS 44 CHAPTER VI SUMMARIES ere ree ne eto s2. 15 Zoomi iuis ette ete eere e teet 15 Ot tetendit 15 L Large Dwellings eee 9 M Manual of Instructions 27 Family household or institution 27 Numbering the dwelling houses 27 SECON OO EEE ir eter eeu 39 Section ee eee Pe ES 39 Section miettes ee Mis 40 Section 40 SECTION 120 eerte eret 42 Section 41 Section 22 41 Section 41 SECTION 124 41 SECTION 41 Section 120 eerte eiiim 42 Section 43 SECTION 128 eie 43 SECTION 29 43 Sect1On 44 SECTION Us 5 SECTION nn 9 Sect10D633 sn nt ne 27 Sect100 00 o ts en Re tn ee 27 Sect10Dnt67 sens ne ts ne 27 Sect100 69 28 SECTION entr ee 28 SECTION 28 Sect1On 2 29 SECTION 29 SeCUOD 74 eB see 29 SERRE 29 SECTION 0 eet EE reme 30 SECTION T7 e Rs AT E EAR 30 Section 78 A euet teet e eee E 31 Section 79 eai nte NRI S 31 Section 31 SECTION 82 edit AT NE E Anne 32 33 Section SA hee eese entere et tnter nte seen 34 Section 87 022 0 34 SECTIONS B one toc ret t eh 34
3. 4 2 27 Notes Button 54 Infirmities Field 35 Notes Vias n o esac Beal 54 Institution Field esee 27 Open Button nets 53 Institution Type Field 27 Summary of Tools 51 Institutiont Name Field 27 49 Instructions for data entry 23 Team Mode ito tai 49 Last Name Field o eee 28 Dwellings Line Number Field iR 26 Definition of Multi eee 15 Logging in riti 10 Definition of Single Initio rue ra 15 Marital Status Field 32 ai 9 Material Field nee 31 Manual of Instructions cr 9 Municipality Field M 28 Multi Unit and Random Number 16 Nationality lSgnm aia 36 Multi Unit with less than 5 households 16 Notes Window 22 Random Number Generator coenae 15 Number of Months in School Field 39 Regular Dwellings 9 Number of Rooms Occupied 18 31 Sample Point essere 9 Number of Weeks Unemployed due to Sickness Single Unit and Random Number 16 44 Single Unit with less than 10 individuals 16 Number of Weeks Unemployed Field 43 1921 Data Entry User Guide I Icons Reversing Highlighted Section
4. 51 Delete cete 52 Eat Button 888 teen 54 Managing Tasks essere 50 Modify Tool ee Rp RR 51 Notes Button 54 Open Button 53 Team Mode 40 1921 Data Entry User Guide
5. Enter verbatim Enter F or M Marital Status Enter S M D LS Cor V Age Units Enter number between 1 and 120 Enter Y A D or W 15 Birth Country of Individual Enter verbatim 15 Form Language Commonly Enter verbatim IConly Spoken 16 Birth Country of Father Enter verbatim 16 Form Infirmities Enter A B C or D 1C only Birth Country of 17 Enter verbatim Mother 18 Year of Immigration Enter verbatim 19 Year of Naturalization Enter verbatim 20 Nationality Enter verbatim 21 Racial or Tribal Origin Enter verbatim 22 Can Speak English Enter Y N or O 23 Can Speak French Enter Y N or O 24 Other Language Enter verbatim 25 Religion Enter verbatim 46 1921 Data Entry User Guide 26 Can Read Enter Y or 27 Can Write Enter Y N or O Number of Months in 28 Enter verbatim School 20 Occupation Enter verbatim Enter the indicator if it appears in column 29 20 Retired otherwise leave field blank 20 Occupation Code Enter verbatim if one is provided 30 Employment Status Enter E W OA PAT O or PC 31 Place of Employment Enter verbatim 32 Yearly Earnings Enter verbatim Unemployed on June 33 js Enter Y N or O Number of Weeks 34 Enter verbatim Unemployed Number of Weeks 35 Unemployed due to Enter verbatim Sickness 47 1921 Data Entr
6. Exception window can be invoked by the DEO whenever s he encounters an omission by the enumerator or whenever the value provided by the enumerator is not decipherable The DEO places the cursor on the problem field and presses the F2 key to pop up the Exception window In the Exception window the DEO can specify why s he is leaving a field blank or why the data provided by the enumerator is unusable The Exception window will be presented to the DEO automatically when a validation error is encountered If a mandatory field has not been completed by the DEO the validation routine will display the Exception window with an appropriate message in the window s message box The DEO will then have the option to either specify why the field was left blank a suggested value may also be specified and press Save or cancel the Exception window and enter a value in the mandatory field If the validation detects an invalid value entered by the DEO an appropriate message will be displayed in the message box of the Exception window The DEO must then close the Exception window and correct the invalid value or must complete the Exception window to confirm that the error was not a keying mistake Once the DEO has marked a data entry field with an exception status the field is framed with an orange exception border To view the exception information for a field marked with the orange exception border t
7. Irish Scotch etc or to persons of French origin By Mother tongue is meant the language of customary speech employed by the person Write out the language in full Do not abbreviate The name of the Mother tongue must be given even when it is the same 37 1921 Data Entry User Guide as the language of the country in which the person is born thus if a person reports that he was born in Germany and his Mother tongue is German write German This is necessary to distinguish persons from others born in the same country but having a different mother tongue Principal foreign languages In addition to English and French the following languages include those most likely to be spoken in Canada as Mother tongue and the enumerator should avoid giving other names when one given in this list can be applied to the language spoken Armenian Greek Polish Bohemian Czeh Gypsy Portuguese Bulgarian Hebrew Rumanian Chinese Hindu Russian Croatian Icelandic Ruthenian Dalmatian Italian Serbian Danish Japanese Slovak Dutch Korean Slovene Esthonian Lettish Spanish Finnish Lithuanian Swedish Flemish Magyar Syrian Frisian Montenegrin Turkish Friulan Moravian Ukrainian Gaelic Czech Wendish German Norwegian Yiddish Acceptable Entries Enter verbatim the entry in column 24 29 Religion Field Religion is found in column 25 of Forms 1A and 1B and column 5 of Form IC 98 Column 25 Religi
8. fields i e 1 the number of individuals that the sample point does contain Click on the Custom button to display the random number needed for the identification of the first individual whose data should be captured vi Tilting the Highlighted Band to Accommodate Crooked Lines in the Digital Image You may find that the lines in the digital image of the census schedule are not always straight In order to make it easier to read a sample point that is not written on straight lines you can tilt the highlighted band up or down by using the F5 key to tilt the band up or the F6 key to tilt the band down See the figure below 1921 Data Entry User Guide vii Scynchronizing the Viewer and Data Entry screens By pressing the combination hot key CTRL Enter the DEO can synchronize the image in the Viewer with the data entry cell in the DEC As such the DEO does not need to leave the keyboard to scroll the Viewer for the appropriate sample point viii Viewing Notes If there are any notes attached to a sample point these notes will appear in the SPV Notes field at the bottom of the Viewer screen ix ASample Point that Continues over Two or More Digital Images A solid red bar in the far left hand side of a highlighted sample point indicates that the sample point is a continuation of a sample point shown on the previous screen The purpose of the red bar is to make you aware th
9. in 1921 Sample Point Data Entry Operator User Manual Canadian Century Research Infrastructure Infrastructure de recherche sur le Canada au 20 si cle Prepared by Sandra M Clark CCRI IRCS Institute of Canadian Studies 52 University Street Ottawa Ontario Canada KIN 6N5 Phone 613 562 5111 Fax 613 562 5216 ccri uottawa ca www canada www canada uottawa ca ccri 1921 Data Entry User Guide Table of Contents CHAPTER L BACKGROUND etse ee era eg Ina eee anao een ea ce eg ra aee oct Ue aoa opor Era ege 5 CENSUS SCHEDULES eR DEN t E e en UR ETE 5 CERT BACKGROUND wis eee nn de 5 OUTLINE OF STEPS INVOLVED IN CREATING THE DATABASE OF PRIMARY SOURCES see 6 CHAPTER S P LD E R CCRPS 1921 SOFTWARE SUITE e ecce ee eene ee teen ense seen a 7 CHAPTER INTRODUCTION TO THE TERMS USED IN THE SPV AND DEC COMPONENTS OF THE S PID E R SUITE O 8 1 1921 CENSUS SCHEDULE 8 2 THREE 1921 CENSUS SCHEDULE TYPES seine desee se a etes 8 3 DWEEEENGS eio oer rend niter nie i ai Ir i a NEC 9 4 REGULAR DWELLINGS ind 9 5 LARGE DWELDEINGS EE nhs daa abit 9 6 SAMPLE POINTS o nenat
10. should be made for all persons ten years old and over who follow occupation and who do not live on income Acceptable Entries Enter verbatim the entry in column 29 This may be a word or words describing an occupation or trade it may be the word income or the word none 34 Retired Field This field is used to indicate whether or not the indicator was inscribed in column 29 of the census schedule The instructions to the enumerators were as follows 35 104 Persons retired Persons who on account of old age permanent physical disability or otherwise are no longer following a gainful occupation should not be reported as of the occupation formerly followed If living on their own income the entry should be income but if they are supported gratuitously by other persons or institutions the entry in this column should be 105 Exceptions Farmers or business men who have retired from active service but who still control an interest in the farm or enterprise in which formerly engaged are to be returned as under the name of the occupation business or trade from which their living is obtained and the entry will he made thus Farmer r for farmer retired and Grocer r for grocer retired or as the case may be Acceptable Entries Enter R if an R or r indicator was entered in column 29 Occupation Code Field Enter Ottawa s code if one is provided f
11. to all persons irrespective of age or sex who were outside of Canada and also to Canadian born persons who had formerly become domiciled in a foreign country but have returned to their native soil For those foreign birth the year of their first entry into Canada should be given and those Of Canadian birth the year of their returning home to remain permanently should be given Acceptable Entries Enter verbatim the entry in column 18 23 Year of Naturalization Field The instructions to the enumerators were as follows 92 Column 19 Year of naturalization This question in column 19 applies only to persons who were born in some other country than the United Kingdom or any of its dependencies and is to be answered for all foreign born persons by writing the year in which the person attained full citizenship either through his or her own act or through the act of parents It does not apply to persons born in any part of the British Empire and who have not by legal process become Naturalized Citizens of a Foreign Country If a person has applied for papers but has not yet reached the full status of citizenship the fact should be indicated by writing the letters pa for papers In the case of persons naturalized through the act of a parent enter the date of the parent s naturalization Acceptable Entries Enter verbatim the entry in column 19 35 24 25 1921 Data Entry User Guide Nationality Field The i
12. FIELDS eese eene nenne nenne nnn nnne 28 HOUSE OWNED OR RENTED FIELD ii nsns ns ines e ese sese ese Sesa ororo Sroa 29 RENTPER MONTH FIELD ecce pee leve t 29 1921 Data Entry User Guide 12 CLASS OFHOUSE FIELD ceni de 30 13 MATERIA Lids 31 14 NUMBER OF ROOMS OCCUPIED 31 15 RELATIONSHIP TO HEAD FIELD 0000 esa sese ese e 31 16 SEX EIBEDS 56 32 17 MARITAL STATUS 32 18 AND UNITS DA 33 19 BIRTH COUNTRY OF INDIVIDUAL BIRTH COUNTRY FATHER AND BIRTH COUNTRY MOTHER FIELDS 34 20 LANGUAGE COMMONLY SPOKEN 12 1 34 21 INFIRMITIES 35 22 YEAR OF IMMIGRATION 35 23 YEAR OF NATURALIZATION FIELD 35 24 NATIONALITY 36 25 RACIAL OR TRIBAL ORIGIN 36 26 CAN SPEAK ENGLISH FIELD is 37 27 CAN SPEAK FRENCH 0
13. TELAKO E Se AONE SA 34 esed eee e 34 SECTION OL rs LR eerte den 35 SECTION 02 8 ton clore delecti 35 Section 93 36 Section 94 36 Section 95 eese ene TAEA 37 Section 96 37 Section E y EEA 38 Section 98 38 Section 99 39 R Random Number Generator 15 Regular 9 5 Sample Poinit i nore ameta e ot d 9 Census Schedule Lines are Crooked 16 Continues over Two Digital Images 17 Enlarging is eee eres 15 Numbering enis 26 Shrinking erer eerte E aret 15 Solid R d Bat ne ne 17 Tilting Highlighted Band 16 Viewing 17 Sample Point Selection Program Sample Points ss 9 Terms Used seien hoses 8 Sample Point Viewer Eields ec EU 14 General Information 14 IGOBS RTE Re Re ad eee oe eee te 14 Synchronizing with Data Entry 17 SOItWALe casi et Ueber Ue ERE nan 8 SPIDER Data Entry Component 7 eee emittat am 7 Sample Point 6 7 Sample Point Viewer 7 Software Suite 7 SPS jc TEE 7 joa e 7 Terms used in software 8 Supervisor ASSIS TOO ertt reete 52 Build etes rr rere 51 Close TOOL Nee in it ete 53 Create TOOL
14. access the Team view screen click on Filter in the menu bar and choose Team in the drop down list See the figure below 1921 SPIDER Tasks Manage led to Michel eam Tazx ia sil 2 p In the Team view the name of the supervisor s university appears at the top of the task table As with the Personal view the Team view screen is made up of two tables the Task table and the Sample Point table See the image below 791921 SPIDER Tasks Eker Manage 49 1921 Data Entry User Guide Task Table gt 9o 1 gv Task Id Identifies the task within the database Type Identifies the type of task indicates a sample point selecting task and indicates a data entry task Number of Sample Points Displays the number of sample points that belong to the task Assigned to Displays the name of the DEO who is assigned the task appearing in that row Notes Displays any notes that are attached to that task Assignment Date Indicates the effective date of the task assigned to the DEO End Date Displays the date that the DEO ceases to be responsible for the task Completion Date Displays the date the task was completed Lower Table 9 10 11 12 13 14 Sample Point ID Identifies the sample point within the data
15. board will be described as married Acceptable Entries Definition of Acceptable Entries Single person Married person Widowed person Divorced person Legally separated person C libataire Veuf or Veuve 32 1921 Data Entry User Guide 18 Age and Units Fields Column 14 of Forms 1 and 1B and column 7 of Form 1 contain the age of the individual and the enumerators were instructed to enter the age in the following manner 83 Column 14 Age last birthday Make the entry for age at last birthday in column 14 The age of a person if over one year will be the age in completed years at the last birthday prior to June 1 1921 but in the case of a child not one year old on June 1 1991 the age should be given in completed months expressed as twelfths of a year Thus the age of a child one month old should be expressed as 1 12 two months 2 12 three months 3 12 four months 4 12 etc If a child is not a month old the age should be expressed in days as 5 days 10 days as the case may be The age of a child who is just one year old on June 2 or any other near date following June 1 1991 should be expressed as 11 12 because that is its age in completed months on June 1 the day of the Census In the case of young children it is very important that the enumerator should obtain this information and carefully record it Acceptable Entries Please enter the number of the units in which the individual s age w
16. menu bar F 1921 SPIDER Modify Task Task 19 345 Description REEL NUMBER 005 DISTRICT NUMBER 5 Type E Notes 51 1921 Data Entry User Guide 1 The Task Id automatically appears and cannot be modified 2 You can enter or modify the description by placing the cursor in the Description box and typing 3 You can scroll on the Type box to select the type of task to be modified 4 You can enter notes in the Notes box by placing the cursor in the box and typing 5 To save your input and to close the window click on the button 6 To close the button without saving your input click on the Cancel button 7 The Build button is temporarily unavailable ii Delete Tool If you wish to delete a task and all its assignments select Delete under Manage in the menu bar The window below will pop up If you wish to continue with the deletion click on the Yes button if not click on the No button 1921 SPIDER Information 1126 Do you really want to delete this task Assign Tool If you wish to assign a task to a DEO select Assign under Manage in the menu bar Assign task window will pop up The drop down box opposite Assign To will list all the users eligible to work on the selected task Eligibility is based on the user s role as defined in SPIDER Ss user database M 1921 SPIDER
17. modifying assigning or reassigning a task By default the Tasks window opens in the Personal view and displays two tables with the DEO s name appearing above the upper one The upper table lists the details of each task assigned to the DEO and the lower table displays information about all the sample points that belong to the task that is selected in the task list By default the first task of the list is selected and its sample points are summarized in the lower table Below 15 a screen print of the Task window and an explanation of each field in the two tables e 1921 SPIDER Tasks Eiter 1 Tasks Assigned to Michel Task Tazk Id Table 21 Sample Points In Task Id 233 REEL NUMBER 005 DISTRICT NUMBER 5 Seele ont Real District Sub District 5 5 Sete Point t 1921 Data Entry User Guide Task Table 1 Task Id Field Identifies the task within the database 2 Type Identifies the type of task 5 indicates a sample point selecting task and indicates a data entry task 3 Number of Sample Points Displays the number of sample points that belong to the task 4 Notes Displays any notes that are attached to that task 5 Assignment Date Indicates the effective date of the task assigned to the DEO Sample Points Table 6 Sample Point ID Identifies the sample point within the database 7 Reel Identifies
18. o eto erben aee Ade d uri Brees ck iier na st ac tad 9 CHAPTER IV DATA ENTRY 4 414 222 738 0 0 80 00056 Osee eese e eese e ee tn 10 1 LOGGING INTO THE PROGRAM 4n ie ese diee hee eee hee ite hee dete ee moe ee rette es 10 2 UNDERSTANDING THE TASKS WINDOW tenerent nennen 11 SELECTING TASK eee este rte Bikes nn che re re rete teret tet etes e EE she Beas 12 Selecting D ta Entry Task a t i aeta red eta tie a 12 Opening a Data Entry Task a Sample Point Other Than the First One 12 THE SAMPLE POINT VIEWER SPV 4244 120 44 2 0000001000000000000000000050000000000000 13 Understanding the SPV 5 Fields a Rn dnt ee ep pA 14 Table of the SPV s Icons and Hot 14 Enlarging or Shrinking the Digital Image ss 15 Reversing the Highlighted eiie oe e eter e eeu te teste bre e pee det 15 Random Number Generator and Large Dwellings eee esee nentes 15 Tilting the Highlighted Band to Accommodate Crooked Lines in the Digital Image sss 16 Scynchronizing the Viewer and Data Entry screens ss 17 Mmmm M due 17 A Sample Point that Continues over Two or More Digi
19. the following manner 69 Column 3 Name of each person in family household or institution The names of every person whose usual place of abode on June 1 1921 was with the family or in the dwelling house for which the enumeration is being made are to be entered in the following order namely Head first wife second then sons and daughters in the order of their ages and lastly relatives servants boarders lodgers or other persons living in the family or household The persons in an institution may be described as officer principal inmate patient prisoner pupil etc 70 How to write names The last name or surname is to be written first then the given name in full Where the surname is the same as that of the person in the preceding line it should not be repeated Enter the last name in the Last field and the first name in the First field The title or position such as Dr priest officer principal inmate patient prisoner pupil etc of an individual if one was provided should be entered in the Title field Acceptable Entries Enter verbatim the entry in column 3 of the census schedule into the appropriate fields in the DEC 9 Parish or Township and Municipality Fields The parish or township and municipality are found in columns 4 and 5 and are defined in the Manual as follows 71 Columns 4 and 5 Place of abode In the case of a city town or incorporated village see Ins
20. with a manufacturer or other employer of labour or as help to the person so employed and will be classed in column 39 as an employee by the letter W Acceptable Entries Definition of Acceptable Entries E Employer W Wage Earner Employee OA Own Account 41 1921 Data Entry User Guide PAT Patron O Ouvrier PC Propre compte 37 Place of Employment Field The instructions to enumerators were as follows 126 Column 31 Place of occupation Column 31 asks where the person whose occupation or trade is denoted in column 29 is employed For example if the person named in column 3 is described in column 29 as labourer then in this column the class or kind of work he does must be given as odd jobs street work garden railway saw mill stone quarry etc and similarly for every person whose occupation or trade is specified in column 29 120 Illustrations of occupations The following examples will illustrate the method of returning some of the common occupations column 29 and places of employment or industry column 21 these will also suggest to enumerators the distinctions which they are to make in the nearly two thousand other occupational classes labourer farm miner copper labourer street miner silver labourer odd jobs miner gold placer labourer garden miner gold quartz labourer nursery mucker coal labourer railroad messenger bank labourer ditchin
21. Assign Task Task Id 345 Description REEL NUMBER 005 DISTRICT_NUMBER 5 Assign To Brian Assignment Start Date 1921 Data Entry User Guide 1 The Task automatically appears and cannot be modified 2 If a description has previously been attributed to the selected task it will appear in the window If none has been attributed the field opposite Description will be blank 3 Select the DEO to whom you wish to assign the selected task by selecting a name in the scroll box 4 To assign a start date either type the date directly in the box or click on the box to open the calendar on which you can simply click on the desired start date Note that the date you assign a task to a DEO will be the date that the assigned task appears in the DEO s Task window 331921 SPIDER Assign Task 345 Deicnpaon REEL NUMBER 005 DISTRICT NUMBER 5 Aug To Eure Stat 29 2005 4 May 2005 MTWTF 5 Cancel 12245967 8 9 10 11 12 13 34 15 16 17 38 19 20 21 22 23 24 25 26 2 28 g 5 Click on the Assign button to save your selections input and to close the window 6 Click on cancel to close the window without saving your input selections iv Close Tool If you wish to close a task and all its assignments select Close under Manage in the menu bar Once you have closed a task you cannot re open it v Open B
22. Bleld er eee ne 32 Numbering 26 Synchronizing with Viewer nee 17 2 11 Sample Point ees MR Ne nee 9 qun Mon ee o tant 11 Three Types of 8 28 D Unemployed on June 1 1 43 Units Field aei erro 33 Data Entry Component Year of Immigration Field 35 Age Field i essere PR 33 Vear of Naturalization oss neun 35 Birth Country of Father Field 34 Yearly Earnings Field 43 Birth Country of Individual Field 34 Databases Birth Country of Mother Field 34 DB25 6 Buttons 18 Steps involved in creation 6 Can Read Field 39 Two kinds of uester rre eret 6 Can Speak English Field 37 DEC Can Speak French Field 37 Accessing Team Mode 110 s11srrror1aeenes 49 Can Write Field 39 ASSign td pede 52 Class of House Field 30 Buildy Tool assets 51 Dwelling House Field 26 T e 53 Employment Status Field 41 Create TOOL et doit 51 Exception Window 19 Delete Took ooo futi 52 First Name Field 28 Exit Button 54 Function Keys 19 Managing Tasks nn 50 House Owned or Rented Field 29 Modify TOOL serait 51 Household Field
23. However if you prefer to read the sample point un highlighted simply click on the Reverse Highlight icon in the tool bar This reverses the highlighting system the whole window will now be highlighted except for the sample point v Random Number Generator and Large Dwellings The Random Number Generator is used every time a DEO comes across a sample point of a Large Dwelling First of all it is important to distinguish between the two different types of large dwellings namely Multi Unit Large Dwellings and Single Unit Large Dwellings Multi Unit Large Dwellings is one which has multiple units listed in column 2 entitled Family Household or Institution The multiple units imply that such a unit has multiple entrances or front doors inside the building Such a dwelling would be for example an apartment building All sample points of Multi Unit Large Dwellings are highlighted in yellow Single Unit Large Dwellings is one that has one front door but houses many unrelated individuals It may have one two or a few numbered family or household units in column 2 but at least half of its members would be listed as unrelated individuals A dwelling such as this would include a mining camp a prison a lumber camp etc All sample points of Single Unit Large Dwellings are highlighted in green Once the type of large dwelling has been identified the DEO should then click on the Random Number Generator icon The f
24. Terms Used in the SPV and DEC Comnonents of the S P LD E R Suite 1 1921 Census Schedule Below is a digital image of a 1921 Census Schedule The Schedule Header is located at the top of the Census Schedule and contains the name of the enumerator 1 the name of the province 2 the city or town 3 that is being enumerated the district and sub district numbers 4 the page number 5 and the type of Census Schedule 6 Below the Census Schedule Header are lists of census records 446 of these dwellings have been selected as sample points Your task as a DEO is to view these sample points and to key in their information into the DEC part of the SPIDER suite Census Header IOS E RS 277 vue E 2 Mooie Claire 4 5 223 Smith Street 6 62 ISO Sheet e 2 ze 4 y encre i S6 A M Pome Below the Census Hea ding 12 you will see the census re cords regarding each enumer ated hous ehold 4 of these census records have been se lected as sample points 2 Lang 4 g5235 KA 4 5 4 ail Kea 6 2 Three 1921 Schedule Types Three different versions of Census Schedules were used by enumerators to collect individual information namely Schedules 1A 1B and 1 Schedules 1A and 1B were designed to accommodate the same set of 35 questions but differed only in respect to question 4 Place of Abode Schedule 1B has a
25. V window is a row of protected fields namely Page Number Province District Sub District Enumerator Given Names Enumerator Last Name City Town or Township and Form which correspond to the header of the census schedule from which the current sample point was selected Under the census schedule image is the SPS Notes field This field displays any notes that were attached to the current sample point at the time of the sample point selection process ii Table of the SPV s Icons and Hot Keys 4 Plus Zoom In Action Enlarges the size of the displayed image Minus Zoom Out Shrinks the size of the displayed image ALT R Reverse Highlight Reverses the background colouring that is used to highlight a sample point Random Number Generator Generates random number needed for Large Dwellings Tilt Up Tilts the image highlight up Tilt Down Tilts the image highlight down Synchronize Synchronizes the image in the Viewer with the data entry cell in the DEC Continuation Indicator Indicates that the sample point is a continuation of one on a previous screen 1921 Data Entry User Guide iii Enlarging or Shrinking the Digital Image You can use the Zoom In and Zoom Out icons to enlarge or shrink the viewing size iv Reversing the Highlighted Section By default the sample point is highlighted
26. a Entry User Guide Canada and to ask previously unimagined questions about the characteristics processes and circumstances that explain our common heritage The CCRI will be composed of two kinds of databases those that contain primary sources namely the contents of the Canadian census schedules from 1911 to 1951 and those that contain secondary sources the material created by CCRI researchers and others 3 Outline of Steps Involved in Creating the Database of Primary Sources The following image shows a brief and much simplified outline of the steps involved in the transformation of the1921 census schedule image data into the CCRT s DB2 database records of primary sources The first step is to transfer the 1921 Census Schedule manuscripts onto tapes in the form of JPEG digital images These tapes are then distributed amongst the CCRI Centres where the data they contain is uploaded onto a computer The operator responsible for sample point selection views these images and selects in a predefined and systematic method 4 of the Census Schedule records The records selected by the Sample Point Selector are then entered into a program by a Data Entry Operator Census Data on Microfilm S5 5 Digitized Image of Census Schedule SPS Sample Points Sample Points Dwellings 1921 Data Entry User Guide Chanter II S P L D E R 1921 Software Suite S P LD E R the Sample Point Ident
27. as recorded in the Age field and the unit year day month week in which the individual s age was measured in the Unit field For example if an individual is three months old you will see 3 12 in column 14 of the census schedule In this case enter 3 in field and in the Unit field Acceptable Entries Definition of Acceptable Entries For the Age Field Integer between 1 amp Enter the number of the age of the individual Acceptable Entries Definition of Acceptable Entries for the Unit Field Months or Mois Day Semaine 33 1921 Data Entry User Guide J Jour W Week 19 Birth Country of Individual Birth Country of Father and Birth Country of Mother Fields The instructions to the enumerators were as follows 84 Column 15 Country or place of birth of Person If the person was born in Canada the name of the Province or Territory in which born should be given in column 15 The names of the provinces and territories will be denoted by abbreviations 87 If born at sea If the person was born at sea his birthplace should be so recorded 88 Write birthplace in full To prevent errors and to facilitate the work of compilation in the Bureau of Statistics the names of the place of birth of persons born out of Canada must be written in full 89 Column 16 Place of birth of father Enter in column 16 the birthplace of the father o
28. at the sample point you are viewing is not a complete sample point An incomplete sample point will occur when an enumerator entered some information on one census schedule sheet and continued the input of information on one or more census schedule sheets 5 Data Entry Window 1921 SPIDER Data Entry Page Number Line Number Institution Type N Household or Institution 92 Last Name lt Previous Highlight Next Highlight Delete Individual Delete Dwelling Notes Save Finish The Data Entry window the DEC allows the DEO to enter the data of the sample points displayed in the SPV As mentioned in Chapter there are three different census schedule types The DEC s input screen is tailored to the census schedule type The columns of the DEC will always match the columns of the sample point source 1921 Data Entry User Guide i Understanding the DEC s Fields The DEO should take the information from the sample point and enter it into the appropriate fields The system always provides a blank row in which to enter new data This blank row is the first row when no data at all has been entered into the table in the Data Entry window However once data has been input into the blank row a new blank row is automatically created at the end of the table The numbers in each column correspond to the numbers in the columns of the census sche
29. base Reel Identifies the reel from which the sample point was taken District Displays the district location of the dwelling represented by the sample point Sub District Displays the sub district location of the dwelling represented by the sample point Province Displays the province in which the dwelling represented by the sample point is located Dwelling Size Displays the size of a dwelling as either a Regular Dwelling or a Large Dwelling Managements of Tasks The Manage menu on the menu bar is only accessible by the supervisor This menu allows a supervisor to create delete modify and assign task FA 1921 SPIDER 50 1921 Data Entry User Guide Below is a description of each tool and its uses Tool Description Create Currently unavailable Build Currently unavailable Modify Opens the Modify window and permits the supervisor to change the description and the notes attached to the selected task Delete Deletes the selected task and all its assignments Assign Opens the Assign window and permits the supervisor to assign the currently selected task to a DEO Close Closes the task Once a task is closed it cannot be re opened When a task is closed all its open assignments if are terminated the assignment gets an end date equal to the completion date 6 i Modify Tool If you wish to modify a task select Modify under Manage in the
30. column is designed to obtain record of the time lost through illness for every person who has been enumerated in the Census as a wage earner The enumerator will make careful inquiry of any person who did not report full time in column 34 how many weeks if any of the time reported unemployed was caused by illness He will enter in this column the number of weeks so reported Acceptable Entries Enter verbatim the entry in column 35 44 1921 Data Entry User Guide Chanter VI Summaries 1 Summary of Acceptable Entries Automatic entry Automatic entry If you save notes associated with a row a Notes icon will appear in the Notes column Line No Enter line number from census schedule Dwelling House Enter number from column 2 Institution Name Enter verbatim if provided Institution Type Enter verbatim if provided Household or Institution Enter number from column 2 Title Enter one if provided Last Name First Name Enter verbatim Enter verbatim Parish or Township Enter verbatim Municipality Enter verbatim House Owned or Rented Enter O R P or L Rent per Month Enter verbatim Class of House Enter A T S D R MD or SD Material Enter verbatim 45 1921 Data Entry User Guide 10 Number of Rooms Occupied Enter verbatim 11 Relationship to Head Sex
31. desscsescossstaccosesdecsssestasssbucteosevecdoseebecsesusbesseos 45 1 SUMMARY OF ACCEPTABLE 5 45 2 SUMMARY OF DATA ENTRY HOT 5 48 CHAPTER MANAGING TASKS e etta sese toos esee ee eene eee toas e eene sesto aes seen eese 49 1 DESCRIPTION OF TASKS WINDOW IN TEAM VIEW 49 2 MANAGEMENTS 5 5 50 i Modify TOOL sisi t di tet ee ea tee bet eH eio ted oed tunes 51 ii 52 2 inner ennemie 52 iv Close TOOL PEE 53 Open BUON ait ner d eb uut tt eode te S de ttu 53 n e dates 54 E 54 VERSION OF JUNE 1318 2005 1921 Data Entry User Guide Chanter IL Backeround 1 Census Schedules Every ten years Canada conducts an official enumeration of its population in an effort to collect information about the demographic social and economic characteristics of the Canadian population and its housing units The officials responsible for collecting this information are referred to as Enumerators and they record the information on
32. dules The columns in the Data Entry window are in the same order as those on the census schedule displayed in the Viewer ii The DEC s Command Buttons Previous Highlight Replaces the current sample point in the SPV with the sample point that precedes it Next Highlight Replaces the current sample point in the SPV with the sample points that follows it Delete Individual Deletes individual and all data associated with that individual Delete Dwelling Deletes dwelling and all data associated with that dwelling Opens a window that allows notes to be associated to the currently selected individual Notes may be added modified viewed and deleted A row that has notes associated with it will have a Note Icon appear in the Note column in that row Saves data Closes the DEC and SPV iii iv 1921 Data Entry User Guide The DEC s Function Keys F2 Pops up the Exception window F3 dupe down Copies the value from the cell above the cursor into the cell that contains the cursor The cursor is then moved down to the same cell of the next row F4 dupe over Copies the value in the cell above the cursor into the cell that contains the cursor The cursor is then shifted to the next cell to the right on the same row The Exception Window The Exception window is used to record the inability to provide a valid value for a data entry field The
33. eld is completed automatically and corresponds to the page number of the current sample point s source schedule 4 Line Number Field The number in the Line Number field corresponds to the line number of the census schedule on which the individual s data is recorded 5 Dwelling House Field The Dwelling House field refers to the number that was entered by the enumerator in column 1 of the census schedule where the enumerator kept track of the number of dwellings enumerated 26 1921 Data Entry User Guide In the Manual of Instructions to Officers Employed in the Taking of the Sixth Census of Canada 1921 this is explained as follows Numbering the dwelling houses The first dwelling house enumerated should be numbered as 1 the second as 2 and so on until the enumeration of the subdistrict is completed The number should always be entered opposite the name of the first person enumerated in each dwelling house and should not be repeated for other persons in the same family or for other families if it be an apartment house 63 Acceptable Entries Enter verbatim if provided 6 Institution Name and Type Fields Institution Name and Type Fields If the dwelling is an institution then enter the name of the institution in the Institution Name field and if identifiable the type of institution such as hospital prison military barracks etc in the Institution Type field The Manual describe
34. f the person whose own birthplace was entered in column 15 In designating the birthplace of the father follow the same instructions as for the person himself see paragraphs 84 and 85 In case however a person does not know the Province of birth of his father but knows that he was born in Canada write Canada rather than unknown 90 Column 17 Place of birth of mother Enter in column 17 the birthplace of the mother of the person whose own birthplace was entered in column 15 In designating the birthplace of the mother follow the same instructions as for the person himself see paragraphs 84 and 85 In case however a person does not know the Province of birth of his mother but knows that she was born in Canada write Canada rather than unknown Acceptable Entries Enter verbatim the entry in columns 15 16 and 17 20 Language Commonly Spoken This field only exists on Census Schedule Form 1C column 15 Acceptable Entries Enter verbatim the entry in Form 1C column 15 34 1921 Data Entry User Guide 21 Infirmities Field This field only exists on Census Schedule Form 1C column 16 Enter the alpha entry according to the table below Acceptable Entries Definition of Acceptable Entries oa qm LLL Deaf and Dumb Idiotic Crazy 22 Year of Immigration Field The instructions to enumerators were as follows 91 Column 18 Year of immigration on to Canada This question column 18 applies
35. forms called Census Schedules Below is an image of a 192 Census Schedule DOMINION BUREAU OF STATISTICS BURKAU DE LA STATISTIQUE POPULATION EAM NE d BI Mot a ae eet In the Manual of Instructions to Officers Employed in the Taking of the sixth Census of Canada 1921 section 40 under Instructions for Population Schedule states Object of this schedule Schedule No 1 is framed with the object of enumerating the population of the country by name Every person whose habitual home or place of abode is in an enumerator s district on the first day of June 1921 is to be entered by name on the schedule with the details of information asked for on the schedule carefully filled in according to instructions 40 2 Background The Canadian Century Research Infrastructure CCRI is a five year pan Canadian multidisciplinary and multi institutional initiative to develop a set of interrelated databases centered on manuscript census records dating between 1911 and 1951 These databases will then be linked to others that include census records dating before 1911 and after 1951 Integrating the census databases from the entire 20th century will create a new foundation for the study of social economic cultural and political change within Canada The database will enable researchers to reconsider virtually all of the accepted interpretations of the making of modern 1921 Dat
36. g messenger express co labourer wharf salesman bicycles labourer gold mine salesman furs labourer coal mine salesman groceries labourer lead mine salesman dry good labourer iron mine inspector bank labourer gravel pit inspector labourer stone quarry inspector school labourer cotton mill stenographer government warper cotton mill stenographer municipal weaver cotton mill stamper woollen null folder cotton mill carver Piano factory doffer cotton null carver furniture spinner cotton mill engineer locomotive manager boarding house engineer lumber null manager bank engineer steamboat manager flour mull engine r mechayical manager Piano factory engineer electrical cook hotel spinner woollen null cook private family president life insur co superintendent cotton factory president fire insur co superintendent dry goods store president bank superintendent Insurance blacksmith general miner coal blacksmith carriage factory muner lead blacksmith car shop Acceptable Entries Enter verbatim the entry in column 31 42 1921 Data Entry User Guide 38 Yearly Earnings Field The instructions to enumerators were as follows 127 Column 32 Total earnings in past twelve months In column 32 the total earnings in the twelve months June 1 1920 to June 1 1921 will be entered for every person who is recorded with an occupation or trade in column 29 and who is reported in column 30 with the letter W for worker o
37. he DEO places the cursor on the field and presses the F2 key Please note that 19 1921 Data Entry User Guide an exception status applies to a specific verbatim value Thus if the verbatim value is changed the cell loses its exception status The title of the Exception window indicates the name of the problem field Most of the exception reasons have a corresponding hot key so that the DEO may use a keystroke combination to indicate the status of a cell instead of invoking the exception window The hot key combinations are listed in the table below They can also be accessed by clicking on the Help button in the menu on the screen ES Suggestion 6 House owned rented 1100 House owned or rented must be one of 0 R P L Verbatim Alternate Value Missing Correction Unknown Illegible Damaged Reason Suspicious O Suggestion In Error Message Box Displays an error or informational message Title of window The name of the field that is an exception Verbatim Value Original value entered by enumerator on the census form Alternate Value Alternate or suggested value entered by the DEO Missing No value was specified by the enumerator 1921 Data Entry User Guide Correction The alternate value represents a correction made by an authority other than the enumerator usually StatsCan in ALT C Ottawa Unknown T
38. he enumerator entered unknown ALT U Illegible The DEO cannot decipher the enumerator s handwriting ALT I Damaged The source document is damaged ALT D In Error The verbatim value fails the validation but should be nore accepted by the system anyway Suggestion The alternate value represents the DEO s interpretation of the verbatim value Suspicious The verbatim value is flagged as suspicious ALT Delete Deletes the exception reason and alternate value if any that are associated with the input field Override Associates the exception reason and alternate value with the input field The field will no longer fail any validations Correct Closes the window so that the user may correct the verbatim value 21 1921 Data Entry User Guide v The Notes Window This window is used to enter and to view notes In some cases such as in the SPV window notes may only be viewed and modifications are thus not permitted The text of the notes Deletes the notes and closes the Notes window Creates a note from the entered text and closes the Notes window Cancel Closes the window Any changes made to the body of the note are ignored F 1921 SPIDER Notes 1921 SPIDER Notes 22 1921 Data Entry User Guide Chanter V Data Entrv Instructions 1 Brief Look at the Census Schedule Questions There were three types of census schedules for 1921 The most commonly used o
39. ification Data Entry and Review system is a suite of software programs used to store samples of the 1921 Canadian census data in a DB2 database for the CCRI project This suite consists of three components Sample Point Selector SPS is used to execute the selection protocol and to identify and select sample points within the digitized 1921 census schedule images Sample Point Viewer SPV is used to view the sample points that have been selected and Data Entry Component DEC is used to capture the census schedule data contained in the sample points Sample Point Selectors have already used the SPS program to select the required percentage of census schedule records Your task now as the Data Entry Operator DEO involves using both the SPV and the DEC The SPV serves as the bridge for you to use to get the data from the SPS to the DEC You will view the sample points in the SPV and use the DEC to create records from the displayed data This manual is designed for the DEO and the supervisor of the data entry process It explains how to view the Sample Points using the SPV how to enter their records using the DEC and how the supervisor can manage the tasks Please familiarize yourself with this manual to ensure that the data entry process is carried out accurately The precision of your data entry will determine the success of the project for future research 1921 Data Entry User Guide Chanter Introduction to the
40. in the case of Indians the origin is traced through the mother and names of their tribes should be given as Chippewa Cree etc The children begotten of marriages between white and black or yellow races will be classed as Negro or Mongolian Chinese or Japanese as the case may be The words Canadian or American must not be used for this purpose as they express Nationality or Citizenship but not a Race of people Acceptable Entries Enter verbatim the entry in column 21 36 1921 Data Entry User Guide 26 Speak English Field The instructions to enumerators were as follows 95 Column 22 Can speak English Write Yes for every person who can speak English Acceptable Entries Definition of Acceptable Entries G 27 Can Speak French Field The instructions to the enumerators were as follows 96 Column 23 Can speak French Write Yes for every person who can speak French If a person can speak both English and French write Yes in both columns 22 and 23 Acceptable Entries Definition of Acceptable Entries LE 28 Other Language Field The instructions to the enumerators were as follows 97 Column 24 Language other than English or French spoken as Mother Tongue In column 24 will be entered the language spoken by every person whose racial or tribal origin is not described in column 21 as belonging to one of the British races English
41. l explains the relationship to head of family or household as follows 80 Column 11 Relationship to head of family or household The head of the family or household whether husband or father widow or unmarried person of either sex is to be designated by the word Head in column 11 and the other members of the family as wife father mother son daughter grandson daughter in law uncle aunt nephew niece partner boarder lodger servant etc according to the relationship which the person bears to the head of the family Persons in an institution may be designated as officer inmate patient pupil prisoner etc and in the case of the chief officer his title should be used as Warden Superintendent Principal etc Acceptable Entries Enter verbatim the entry in column 11 31 1921 Data Entry User Guide 16 Sex Field The data for the Sex field is found in column 12 of Forms 1A and 1B and column 4 of 1C Acceptable Entries Definition of Acceptable Entries F Female M Male 17 Marital Status Field Marital status is found in column 13 of Forms 1A and 1B and in column 6 of Form 1C It is defined as follows 82 Column 13 Conjugal condition The description in column 13 will be given by the use of the initial letters 5 for single person for married W for widowed man or woman D for divorced and L S for legally separated Persons separated only as to bed and
42. ly is living at the date of the Census If the home is owned write 0 if the home is rented write Make no entries in this column for the other members of the family If a dwelling is occupied by more than one family it is the home of each of them and the question should be answered with reference to each family in the dwelling The Manual defines owned homes and rented homes as follows 73 Definition of owned home A home is to be classed as owned if it is owned wholly or in part by the head of the family living in the home or by the wife of the head or by a son or a daughter or other relative living in the same home with the head of the family It is not necessary that full payment for the property should have been made or that the family should be the sole owner 74 Definition of rented home Every home not owned either wholly or in part by the family living in it should be classed as rented whether rent is actually paid or not Acceptable Entries Definition of Acceptable Entries Owned home Rented home Propri taire Locataire 11 Rent per Month Field The enumerators were instructed to enter opposite the name of the head of the family the amount of the rent paid if the family lived in a rented home The instructions are as follows 75 Column 7 If rented give rent paid per month This inquiry refers to every home reported in column 6 as being rented The rent paid in the last
43. month must be entered in column 7 opposite the name of the head of the family Acceptable Entries Enter verbatim the numeric entry in column 7 29 1921 Data Entry User Guide 12 Class of House Field The class of house was defined in the Manual as follows 76 Column 8 Class of house Opposite the name of the head of the family state whether the home of the family whose Census is being taken is situated in an Apartment Row or Terrace or is a Single or Semi detached house 1 Apartment House home in an apartment house is one in which the housekeeping is self contained and the family does not occupy any portion in common with another family See Instruction No 61 2 Row or Terrace See Instruction No 62 3 Single or Detached House single house refers to a self contained house occupied as a separate dwelling 4 Semi detached House A semi detached house means two separate and distinct dwellings with separate entrances under one roof with partition walls running through it from cellar to attic and making of each part a whole house The enumerators were instructed to make the following entries in column 8 77 How entries are to be made in column 8 Entries will be made to indicate each class of house in column 8 as follows Apartment house by the letter Row or Terrace by the letter T Single house by the letter Semi detached house by the le
44. ne was Form1B This schedule contained a total of 35 questions that were grouped into 9 categories The following table lists the categories and questions of the three forms Sub Column Question 1C s 1A s only Heading No for Columns exception 1B and from 1B Number in the order of Dwelling House 1 visitation 2 Family household or institution Name and Name of each person in 3 Residence family household or institution Parish or township Form 1A 4 Section 1 Place of 4a Township Abode 4b Range 4c Meridian Municipality Tenure and Class of Home 6 Home owned or rented 7 If rented give rent paid per month 8 Class of house 23 1921 Data Entry User Guide Materials of construction 10 Personal Description Rooms occupied by this family Relationship to head of family or household Sex Single married widowed divorced or legally separated Country or Age at last birthday Person place of birth of this person and of parents of this person Citizenship Father Year of immigration to Canada Year of Naturalization Race Language and Religion 21 Nationality Country to which this person owes allegiance Racial or tribal origin 10 22 Can speak English 23 Can speak French 24 1921 Data Entry User Guide 24 Language other than 15 entitled English or French spoken La
45. nguage Commonly as Mother tongue Spoken on Form IC 25 Religious body E Denomination or Community to which this person adheres or belongs Education Can Read Can write Months at school since Sept 1 1920 Profession Occupation and Chief occupation or trade Employment 30 Employer Employee or Worker W Working on own account 31 a If Employer state principal product b If Employee stat where employed c If on own account state nature of work 32 Total earnings in past 12 months 33 If an employee were you out of work June first 1921 1921 Data Entry User Guide 34 Number of weeks unemployed in the past 12 months 35 Number of weeks unemployed sin June 1 1920 because of ilIness 16 Infirmities Form 1C only 2 Row Field The Row field is protected It is completed automatically by the program The table in the contains one row for every individual entered from a household plus one empty row Data for new individuals are entered in the empty row of the table Once the data has been input into the empty row a new empty row is automatically created at the end of the table The number in the Row field identifies the position of the row within the table This number does not correspond to any number on the census forms 3 Page Number Field The number in the Page Number fi
46. nstructions to the enumerators were as follows 93 Column 20 Nationality It is proper to use Canadian as descriptive of every person whose home is in the country and who has acquired rights of citizenship in it person who was born in the United States or France or Germany or other foreign country but whose home is in Canada and who is naturalized citizen should be entered as Canadian so also should a person born in the United Kingdom or any of its colonies whose residence in Canada is not merely temporary An alien person will be classed by nationality or citizenship according to the country of birth or the country to which he or she professes to owe allegiance A married woman is to be reported as of the same citizenship as her husband A foreign born child under 21 years of age is to be reported as of the same citizenship as the parents Acceptable Entries Enter verbatim the entry in column 20 Racial or Tribal Origin Field The enumerators were instructed to enter column 21 as follows 94 Column 21 Racial or tribal origin The racial or tribal origin is usually traced through the father as in English Scotch Irish Welsh French German Italian Danish Swedish Norwegian Bohemian Ruthenium Bukovinian Galician Bulgarian Chinese Japanese Polish Jewish etc A person whose father is English but whose mother is Scotch Irish French or other race will be ranked as English and so with any of the others
47. ollowing window will pop up Random Number Generator Individuals in LD Households in LD 1921 Data Entry User Guide If the sample point is of a Multi Unit Large Dwelling click on the 1 5 button opposite Households in LD A random number will be generated and displayed In the above example the random number generated is 2 Thus identify the second household in the sample point Enter all the data regarding all the individuals from that household Then select every 5 household from that point onward and key in the selected households data Ifthe sample point is of a Single Unit Large Dwelling click on the 1 10 button opposite Individuals in LD A random number will be generated and displayed Let s say that the random number is 7 Identify the seventh individual in the large dwelling and enter his her data From that point onward enter the data of each 10 individual Multi Unit Large Dwelling has less that 5 households the sample point Enter the minimum and maximum number in the Min and Max fields i e 1 the number of households that the sample point does contain Click on the Custom button to display the random number needed for the identification of the first household whose data should be captured If the Single Unit Large Dwelling has less than 10 individuals Enter the minimum and maximum number in the Min and Max
48. on The religion of each person will be entered according as he or she professes specifying the denomination sect or community to which the person belongs or adheres or which he or she favours If the sons or daughters belong to or adhere to or favour another denomination or profess a different religious belief to that of their parents or either of them the fact should be so recorded The information regarding the religious belief of every person of mature years enumerated in column 3 must be written out in full abbreviations must not be used Acceptable Entries Enter verbatim the entry in column 25 38 1921 Data Entry User Guide 30 Read Field The instructions to the enumerators were as follows 99 Column 26 Can read If the person can read any language the question will be answered in column 26 by writing Yes and by No if unable to read Acceptable Entries Definition of Acceptable Entries Yes No Non Oui 31 Can Write Field The instructions to the enumerators were as follows 100 Column 27 Can write If the person can write in any language the question will be answered in column 27 by Yes and by No if unable to write Acceptable Entries Definition of Acceptable Entries Yes No Non Oui 32 Number of Months in School Field The instructions to the enumerators were as follows 101 Column 28 Months at school since September 1 1920 This question refer
49. or the value entered in column 29 40 1921 Data Entry User Guide 36 Employment Status Field The instructions to the enumerators were as follows 121 Column 30 Employer Employee or Working on Own Account If persons such as millowners storekeepers manufacturers large farmers etc employ helpers other than domestic servants in their own business they are to be classed as employers and the entry for employer made in this column The term employer does not include managers superintendents foremen agents or other persons who may engage help to carry on a business but who are conducting the enterprise for some other person than themselves such persons should be returned as employees for while any one of these may employ persons none of them does so in transacting his own business Thus no individual working for a corporation either as an officer or otherwise should be returned as an employer 122 Employee person who works for salary or wages column 30 whether he be the general manager of a bank railway or manufacturing establishment or only a day labourer is an employee and should be so recorded and the entry W for wage earner made in this column The term employee does not include such persons as lawyers doctors and others who work for fees and who in their work are not subject to the control and direction of those whom they serve A domestic servant should always be returned as an empl
50. oyee although the person employing a domestic servant may not always be returned as an employer 123 Working on own account Persons who are employed in gainful occupations and who are neither employers nor employees are considered to be working on their own account and the entry for own account made in column 30 Such persons as farmers physicians lawyers small storekeepers country blacksmiths etc who employ no helpers in short independent workers who neither receive pay nor salaries or regular wages are to be classed as working on own account Dressmakers washerwomen laundresses or other persons of similar occupations who work out by the day are employees but if they perform the work in their own home or shop they are to be classed as working on own account unless they employ helpers in which case they are to be returned as employers 124 Domestic gainful and non gainful occupations If married women or other female dependants or children of ten years or over carry on a gainful or wage earning occupation in any capacity the kind of occupation will be given and they will be classed as employers or employees as the case may be but if they are only carrying on domestic affairs in a household without wages they are not to be classed as having any occupation 125 Piece work at home A person doing piecework at home will be entered in column 29 according to the occupation whether employed under contract or agreement
51. pen button is pressed SPIDER will override the task and will position the selected sample point in the viewer RITTER KER Sample page member Peren Es Denn Coven me Cry eum em Tnm i E 2 iv Vite Point TT abd S PH pp Dr dt EE 3 4 27 Romeo bm 4 The Sample Point Viewer SPV Window 1731924 POEN Sample Peint Viewer SPV Icons DR amp B Linge pierit Sub tbat Cesimerolo Given Homes mener ater Lert Homa City teven tem Census Schedule Ca E Header Informatio Task M 442 1921 Sample Pork 1 212 y lt ET RESIEMNCE tame aee dus p aT am o re Uc NOM Dane imite 22 ot io he i g i 1 i de chaque personne dans la famille le m nage l institution 3 1 2 3 4 5 e 7 se Highlighted Misima Lonis T A Census Schedule 9 m A Sample Point MEL QE SPS SPS Noter gt 5 13 1921 Data Entry User Guide The purpose of the Sample Point Viewer window is to enable you to view the sample points whose information needs to be keyed into the DEC i Understanding the SPV s Fields Above the digitized image of a census schedule that appears in the middle of the SP
52. r employee The enumerator must obtain from every such person his or her total earnings in the past twelve months Acceptable Entries Enter verbatim the entry in column 32 39 Unemployed on June 1 Field The instructions to the enumerators were as follows 128 Column 33 If an employee were you out of work June 1 1921 The inquiry in this column refers to the Census date the first day of June The enumerator must make an entry in this column for every person who is recorded with a trade or occupation in column 29 and is reported in column 30 with the letter W for Employee or Worker The inquiry is to be answered by Yes or No Acceptable Entries Definition of Acceptable Entries o 40 Number of Weeks Unemployed Field The instructions to the enumerators were as follows 129 Column 34 Number of weeks unemployed in the past twelve months since June 1 1920 The enumerator will inquire of every person who was described as an Employee or Worker W in column 30 the number of weeks out of work for any cause during the twelve months preceding the Census date June 1 1921 Acceptable Entries Enter verbatim the entry in column 34 43 41 1921 Data Entry User Guide Number of Weeks Unemployed due to Sickness Field The instructions to the enumerators were as follows 130 Column 35 Number of weeks unemployed since June 1 1920 because of illness This
53. s an institution as follows 67 Institution An institution household includes such establishments as hospitals poorhouses asylums for the insane prisons penitentiaries schools of learning military barracks homes for the aged homes of refuge etc The officials attendants servants and inmates of an institution who live in the institution building or group of buildings form one family and must be recorded in the order mentioned and the name of the institution is to be written in column 1 But where an officer or other employee does not live in the institution he will be enumerated with his family if he lives with them Acceptable Entries Enter verbatim the entry in column 1 of the census schedule 7 Household or Institution Field Column 2 is where the households within a dwelling are numbered Note that there may be more than one household in a dwelling for instance in an apartment building Column 2 is explained as follows in the Manual Family household or institution In column 2 the families or households should be numbered in the order in which they are enumerated entering the number opposite the head of the family 66 Acceptable Entries Enter verbatim the entry in column 2 of the census schedule 27 1921 Data Entry User Guide 8 Title Last Name and First Name Fields The enumerators were told to write in column 3 of the census schedule the names of each person in the family household or institution in
54. s to persons of school age which generally may be taken as those between the ages of five to twenty inclusive If the person has attended a school or other institution of learning for any period from September 1 1920 to June 1 1921 the time will be indicated by writing the number of months which the person spent at school or other institution of learning in column 28 but if the person has not attended school for any part of this period the fact will be indicated in this column by a dash thus Acceptable Entries Enter verbatim the numeric entry in column 28 39 33 1921 Data Entry User Guide Occupation Field The instructions to the enumerators were as follows 102 Column 29 Chief occupation or trade Chief or principal occupation or means of living will be entered in column 29 An entry should be made in this column for every person of ten years and over The record in column 29 should be either 1 the word or words which most accurately indicate the particular kind of work done by which the individual earns money or money equivalent as physician carpenter farmer stenographer nurse etc or 2 income or 3 if no occupation the entry will be none 103 Income For every person who does not follow a specific occupation but has an independent income as from investments pensions superannuation etc the fact should be noted by writing the word income in column 29 and the entry none
55. single field to capture the response to question 4 Schedule 1A breaks the address into four components 1921 Data Entry User Guide Schedule 1C is a much shorter form and only accommodates 14 of the 35 questions found on Schedules and 1B It is important to note that the shorter form contains two questions that are not found on either of the longer versions The DEC will provide the DEO with a data capture screen that matches the layout of the sample point source document In this document if no schedule type is specified in the discussion of a census schedule Schedule 1B is assumed 3 Dwellings The Manual of Instructions to Officers Employed in the Taking of the sixth Census of Canada 1921 defined a dwelling as a ny structure which provides shelter for a human being 60 For our purposes we divide dwellings into two types namely regular and large 4 Regular Dwellings A regular dwelling is a structure that houses no more than 30 individuals 5 Large Dwellings A large dwelling is a structure that houses 31 or more individuals 6 Sample Points A sample point is a portion of the census schedule that was tagged during the sample point selection process The data contained in the sample point will be entered into the CCRI s database using DEC SPIDER s data capture faculty 1921 Data Entry User Guide The Login screen allows the user to identify him herself to SPIDER The system uses
56. tal 7 17 THE DATA ENTRY WINDOW etie te OE RUE 17 Understanding the Fields etr e Res enr metre 18 The DEC s Command 18 The s FEunciion Keys c oaa e Fa e ce e PE e I Peas 19 The Exception WindOW RUE et Nee HR eet ipee e ede 19 The Notes WIhdOW ere TR sea 22 CHAPTER V DATA ENTRY INSTRUCTIONNS 2 ee ooo ee ea nana e oannes aee PR eS oa Tee ea eR pase DE ee ao e e aene ao aeos 23 BRIEF LOOK AT THE CENSUS SCHEDULE QUESTIONS eee 23 IROW FIRED onere ek Pe mn er te Cert DL E er ture 26 PAGE NUMBER FIELD 26 LINE NUMBER 26 DWELLING HOUSE FIELD 26 INSTITUTION NAME AND TYPE FIELDS 27 HOUSEHOLD OR INSTITUTION 0 nenne 27 TITLE LAST NAME AND FIRST NAME ie 28 PARISH OR TOWNSHIP AND MUNICIPALITY
57. the reel from which the sample point was taken 8 District Displays the district location of the dwelling represented by the sample point 9 Sub District Displays the sub district location of the dwelling represented by the sample point 10 Province Displays the province in which the dwelling represented by the sample point is located 11 Dwelling ID Displays the database key of the dwelling that was created for the sample point 3 Selecting a Task i Selecting a Data Entry Task 1 Selecta row in the Task Table 2 The row is highlighted and the Sample Point Table is refreshed to display the sample point details for the selected task and the Open button is enabled 3 Press on the Open button to activate the selected task 4 Two new windows will appear namely the Data Entry window and the Sample Point Viewer window You can keep the two windows superimposed as in the image below or you can place the cursor in the title bar of one of the windows to drag it across the screen By default the SPV displays the first sample point in a task ii Opening a Data Entry Task on a Sample Point Other Than the First One To open a data entry task on a sample point other than the first one follow these steps 1 Click on the desired sample point in the Sample Point Table 1921 Data Entry User Guide 2 Press the Open button If a sample point is selected when the O
58. the role associated with the user id to control the functionality that is available to the user The user id is also used to control access to the database supervisors may access all the data related to the DEOs at their centre while DEOs only have access to the data that has been assigned to them by their supervisor 1 Logging into the Program To start and log into the program follow these steps 1 Double click on the program icon Figure 1 on your desktop 2 The Login window Figure 2 will appear 3 Enter your User Id your Password and to select your university from the drop down list 4 Click on Login E Figure 1 1921 SPIDER Login Userid Password University University of Ottawa Figure 2 1921 Data Entry User Guide 2 Understanding the Tasks Window After successfully logging onto the system the DEO is presented with his or her customized task list in the Tasks window This window has two modes of viewing namely the Personal view and the Team view The Personal view is designed for the DEO so s he can view and access a summary of all the tasks assigned to him or her the details of each task and the information about all the sample points that belong to the task that is selected in the task list The Team view available only to supervisors is designed to give the supervisor access to SPIDER s management options such as defining deleting
59. tructions Nos 55 and 56 the enumerator will enter the Number of the house and the Street in column 4 and the name of the Ward in column 5 In the case of rural districts the name of the Township Lot Parish or Cadastral number will be entered in column 4 and the name of the Municipality in column 5 Provided however that in Manitoba Saskatchewan and Alberta the Section Township Range and Meridian will be entered respectively in columns 4 4a 4b and 4c adding the name of the Municipality Local Improvement District or Unorganized Territorial Unit where such exists in column 5 Please note that Form 1A has additional fields corresponding to columns 4 Section 4a Township 4b Range and 4c Meridian These fields only appear in the Data Entry window if the highlighted sample point was taken from Form 1A You will automatically be presented with the data entry version that corresponds to the source form type of the sample point Acceptable Entries Enter verbatim the entry in columns 4 4a 4b 4c and 5 28 1921 Data Entry User Guide 10 House Owned or Rented Field You will find the answer to this question in column 6 opposite the name of the head of each family The instructions to the enumerator for the entry of this column were as follows 72 Column 6 Home owned or rented This question is to be answered only opposite the name of the head of each family and refers to the home in which the fami
60. tter D Acceptable Entries Definition of Acceptable Entries Apartment appartement Row or Terrace Single house Semi detached house Rang e de maisons Maison simple ou d tach e Maison semi d tach e 30 1921 Data Entry User Guide 13 Material The enumerators were instructed to enter the material used to construct the house as stated in the following extract from the Manual 78 Column 9 Materials of construction State whether the house is constructed of stone brick or wood etc Thus the entry stone would signify stone house brick would signify brick house wood would signify wooden house and so on The initials b v will indicate brick veneered p l plastered with lime mortar on the exterior p c plastered with cement mortar For houses constructed of cement blocks or of concrete the abbreviation con will be used Acceptable Entries Enter verbatim the entry in column 9 14 Number of Rooms Occupied Field You will find the number of rooms occupied in column 10 in the line opposite the head of the household as explained below 79 Column 10 Rooms occupied by this family Enter in column 10 the number of rooms occupied by this family for living purposes The entry must be made in the line opposite the head of the house Acceptable Entries Enter verbatim the numeric entry in column 10 15 Relationship to Head Field The Manua
61. utton If you wish to view the data entry or the sample point selection of a DEO select the desired task and click on the Open button You can view the work of the DEO but you cannot make any modifications to it 53 1921 Data Entry User Guide vi Notes Button To view the notes associated with a task select the desired task and click on the Notes button You can view the notes but you cannot make any modifications to them To close the window click on the button F 1921 SPIDER Notes 1921 SPIDER Notes r vii Exit Button To exit SPIDER click on the Exit button 54 1921 Data Entry User Guide Index A Occupation Code 40 Occupation 40 Acceptable Entries Other Language Field 37 Summary Of eec eene 45 Page Number Field s 26 C Parish or Township Field 28 Personal Mode ete ee ert 11 CCRI Place of Employment Field 42 Developing databases ce ROT 5 Racial or Tribal Origin Field 36 Two kinds of databases eee 6 Relationship to Head Field 44 4 2 1 31 Census Schedule Religion Elder cie 38 Background RP CE TO CE 5 Rent per Month Field ice 29 Census Header 8 Retired Eieldsa ato cse Qs 40 Census Schedule Lines are Crooked 16 Row Fields 26 Image Of 5
62. y User Guide 2 Summary of Data Entry Hot Keys Plus Zoom In Enlarges the image in the viewer Minus Zoom Out Reduces the image in the viewer Ctrl Enter Synchronizes the image with the data entry cell F2 Cell Exception Details F3 Duplicates the upper cell and toes to the next line F4 Duplicates the upper cell and tabs to the right F5 Tilts the image highlight up F6 Tilts the image highlight down Marks the cell as Correction Marks the cell as Illegible Marks the cell as Damaged Marks the cell as Missing Marks the cell as In Error Marks the cell as Unknown Reverses the highlighting scheme in the Viewer Marks the cell as Suspicious 1921 Data Entry User Guide The DEOS cannot begin their work until they have been assigned a task The supervisor can use the Manage menu of the Task window to both assign and manage the DEOs tasks This chapter explains how to do this Until tasks have been assigned to a DEO that DEO s task list will be empty In order for the supervisor to view all the tasks that need to be assigned s he must access the Team view screen see details below Note that the Team view screen also allows the supervisor to manage the tasks once they have been assigned 1 Description of Tasks Window in Team View Only the supervisor can access the Team view In order to
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