Saskatchewan Asbestos Registry of Public Buildings User Manual
Contents
1. Delete Reply Reply Forward _ Move Translate Zoom All Morey B Team E mail 7 2 Actions Poliy Follow Up 7 Delete Respond Quick Steps P Move Tags P Editing Zoom Barracuda Networks From donotrej jov sk ca Sent Thu 4 23 2015 10 54 AM To Cc Subject New password for Saskatchewan Asbestos Registry of Public Buildings You have requested a new password for the Saskatchewan Asbestos Registry of Public Buildings Your new password is g amp JmBudbySPSH Once you Sign In gt you can change your password using the following link Change Password gt 6 You will want to change your password when you login To do so click the Change Password link Search the Registry by city address building name or type fey aa e Home gt My Facilities My Facilities You haven t added any facilities yet Adda New Factity gt amp Download spreadsheet template gt Change Password Accounts and Submissions Asbestos Registry of Public Buildings User Manual 7 Enter your current password the password you received via email and the new password you would like to change it to Click Change Password Home gt My Facilities gt Change your password Change your password Current password New password Confirm new password Cancel 8 You will receive a notice indicating your password has been changed successfully Click Continue to return to the main login page Home gt My Facilities gt Change you2. See Expire a Facility on page 19 for details You will receive an email after an administrator has approved or rejected the facility submission 12 saskatchewan ca asbestos Occupational Health and Safety Division Spreadsheet Upload If you wish you can choose to upload new facility information and asbestos location s using a pre formatted Excel spreadsheet A spreadsheet template is available for download on the My Facilities Please note the page spreadsheet option is only available 1 Choose Download spreadsheet template when the facility is initially created Any additions afterwards must be submitted amp Download spreadsheet template Change Password The spreadsheet template is shown below A B c D Government b Saskatchewan Asbestos Registry Submission Form Vicki s Happy Mart Groceries 15th Floor Ceiling Tile 11 X 12 White Ceiling Tile Low Accounts and Submissions 13 Asbestos Registry of Public Buildings User Manual Here you can enter facility information directly into the spreadsheet This format is ideal when you are submitting a facility that has asbestos containing material in multiple locations You do not need to enter a facility prior to uploading the spreadsheet All data will be pulled from the spreadsheet Fill in the following fields e Facility Name e Street Address e City e Location in Facility e Type of Asbestos Containing Material e Location
3. Under My Facilities you will see a trash box icon beside any facility that has not been submitted for approval Home gt My Facilities My Facilities gt Vicki s Happy Mart Groceries Regina Not Yet Submitted Sask Government Insurance 123 Albert Street Regina SK To discard the facility you must 1 Click the trash box icon A pop up box will display asking you to confirm that you wish to discard this facility 2 Click OK to be redirected to the My Facilities landing page The discarded location will no longer be displayed Accounts and Submissions 17 Asbestos Registry of Public Buildings User Manual Editing Facility Information You can edit facility information as required To do so 18 Click on the specific facility under My Facilities Choose Edit Facility From here edit facility details e g the facility name Click Save to complete the task or cancel any changes by choosing Cancel Home gt My Facilities gt Vicki s Happy Mart Groceries Edit Facility Facility Name if applicable Vicki s Happy Mart Groceries Street Address City Regina Primary Contact Name Primary Contact Title optional Uwner Primary Contact Email Primary Contact Phone Number Secondary Contact Name optional Secondary Contact Title optional Secondary Contact Email optional Secondary Contact Phone Number optional Comments optional _ o Hom
4. and Safety Division Logging In To log on to the Asbestos Registry 1 Enter https asbestosregistry saskatchewan ca in the web browser of your choice You will be taken to the Registry landing page 2 Choose Login to report asbestos Jy Saskatchewan Asbestos Registry of Public Buildings Search the Registry by city address building name or type of buih Qa Login toreportasbestos gt Tle a Y eo tee T EPD Showing 1432 results TOT Sia we i a A y if G AN ya eN Tz 7a Lm eee oh q Vancouver e1 A mi S vo OW SADT OR 3 Enter the email address and password associated with your account and click Log on If you want the system to save your login information check the box called Keep me logged in next to the Log on button Please note the maximum number of login attempts Login is five If you cannot remember your password and enter it incorrectly five Email Address times your password will Only registered users belonging to an approved organization can modify the Asbestos Registry automatically be reset and a new password will be Password emailed to you Password reset instructions can be found in the Forgot Password section on page 6 a i Forgot your password Accounts and Submissions 5 Asbestos Registry of Public Buildings User Manual 4 After successfully logging in you will see the My Facilities page y Saskatchewan Asbestos Registry of Public Buil
5. email address phone number and preferred method of contact 5 After the information has been entered choose Request Account see screen shot on next page Your request will be submitted to the current administrator s Passwords must contain 8 15 characters and at least one uppercase letter one lowercase letter and one number Accounts and Submissions 3 Request an account Only registered users belonging to an approved organization can modify the Asbestos Registry Please allow up to 5 business days for your request to be processed Email Address Password Confirm password Primary Contact Name Primary Contact Title optional Owner Primary Contact Phone Number Primary Contact Preferred Method Email Secondary Contact Name optional Secondary Contact Title optional Secondary Contact Email Address optional Secondary Contact Phone Number optional Secondary Contact Preferred Method optional Preferred Contact Method Work Organization Vicki s Happy Mart Groceries Asbestos Registry of Public Buildings User Manual Cancel 6 Once your request has been approved you will receive a confirmation email If your request is rejected you will also receive an email See sample emails below a i gt t m Ea G gt g y Ignore xX g D g Meeting 4 Move to 2 A Rules 3 3 Mark Unread aja da amp e Mark as Spam re IM b To Manager v A OneNote HH Categorize
6. in Facility e Characteristics e Accessibility Your primary contact information will auto fill when the spreadsheet is generated Secondary contact information and additional comments are optional As noted earlier primary and secondary contact information can be overwritten if required Changing the information on this screen Adding a New Facility will not change it for the account You cannot edit contact information You must contact an administrator to cancel your account and request a new one Select the Save option Click Upload Facility Spreadsheet to upload the spreadsheet An online form will display on the left hand side of the screen The form will include an Add asbestos location s box Option 2 Upload Spreadsheet Report the facility and asbestos location s by uploading the template spreadsheet This is the only time you will be able to upload using the spreadsheet amp Download spreadsheet template saskatchewan ca asbestos Occupational Health and Safety Division 5 Click Add a New Facility The Facility Upload screen will display Home gt My Facilities gt Upload a Facility Facility Upload Press the select file button to upload your spreadsheet Select files 6 Choose Select Files and pick the spreadsheet you want to upload The spreadsheet file name will be listed under the Select Files button Home gt My Facilities gt Upload a Facility Facility Upload Press the select fil
7. to edit and delete information related to their facilities Occupational Health Officers will be responsible for providing support to organizations Refer to the following sections for information about the steps required to complete these tasks Setting up a User Account Organizations who have not used the Registry will need to request an account To request an account 1 Visit https asbestosregistry saskatchewan ca in the web browser of your choice You will see the landing page pictured below 2 Click the yellow button called Login to report asbestos Jy Saskatchewan Asbestos Registry of Public Buildings Search the Registry by city address building name or type of buih Qa Logntoreportasbestos gt y Showing 1432 results 2 saskatchewan ca asbestos Occupational Health and Safety Division 3 Click on the Request an account link J Saskatchewan Asbestos Registry of Public Buildings Search the Registry by city address building name or type of buil Qa Logintoreportasbestos gt Login Only registered users belonging to an approved organization can modify the Asbestos Registry Email Address Password Forgot your password Request an account 4 Here you will need to input your email address password name primary contact phone number preferred method of contact and your work organization Optional fields include Primary Contact Title and Secondary Contact Info including name title
8. Saskatchewan Asbestos Registry of Public Buildings User Manual User accounts and submissions 2015 J Government saskatchewan ca asbestos sA E Laan Table of Contents OVCIVICW porera erene eE ENERE ES ENEE ER E 1 Accessing the Asbestos Registry of Public Buildings c ccc ceeeeees 1 SUDMISSION cee ebeee ea tees a ES 2 DO eener rrenean syran ree Arae rRe 2 Sene upa User ACCOUNL ees eh he eed eed ESE nE rRe haraa 2 Ee einean i a E E E E eee Pes 5 Forgot PaASSWOT 4 ee ed ee Gc cee nrg nE R EES ERRERA REEERE 6 Change PassWOUd 4ieensdeaceadancabaaee bees ee aneeseeeueannee enaa 8 Adding a New Facilil ys esre steres ismid kE akeke ARNEE EHS ES ee HE eee ASSES 9 a e A E EE E EE E E 9 Spreadsheet Upload a 2446entnreneadeeeene dda sea beeedndaceneenetie se 12 Discarding a Facility 2a axeeaeeedeuceeneee ee ue eeae eats ee eene eo eens ues 15 Editing Facility MiiOMmialOi 22420500455 6e 84055 446 4ou Geese oeseeeae ase 16 Pied Tal gy sehen se eo ene s Beds Gb ed bee bee ee eee Ge eda eee se 17 Add a New Location in Facility o ic6 0 e468 Gee E EE SEE de REGERES EeKEG EE SYS SA 18 Edit Duplicate or Delete a Location in Facility 2 cc ee ees 18 GIOSSALY cas se cccpd sn nene se Gea oi ease he E EEE an aeenmeeeedaus esses 21 Occupational Health and Safety Division Overview The Ministry of Labour Relations and Workplace Safety in accordance with The Public Health Act 1994 administers the Asbestos Re
9. X Ed Mark as Not Spam amp Junk Delete Reply Reply Forward i Move Assign Translate Zoom All L More A Team E mail z Actions Poliy Follow Up lt 7 Delete Respond Quick Steps Move Tags Editing Zoom Barracuda Networks From donotreply gov sk ca Sent Thu 4 23 2015 10 19 A To ca Subject Asbestos Registry account now active i You can now submit to the Saskatchewan Asbestos Registry of Public Buildings as part of TEST Sign In gt ald I y a ole Asbestos Registry application denied Message HTML gt N Meetin 3 DAI Rules Aal G Mark Unread y Ignore x lt f 3 g 4G Move to 7 i es A im v t To Manager X g OneNote Delete Reply Reply Forward E Move amp Junk py fo Eb Morey Team E mail 7 B Actions Delete Respond Quick Steps Move Tags H Categorize 7 Assign Policyy Follow Up m a Translate Y Editing X Y o P a E Mark as Spam G Mark as Not Spam Zoom Zoom Barracuda Networks From CE Subject donotr v sk ca To Asbestos Registry application denied Sent Thu 4 23 2015 10 17 AM Your application for a user account on the Saskatchewan Asbestos Registry of Public Buildings was denied for the following reasons test gt cpl You can continue to use the Asbestos Registry as a public user or apply again if the reasons your account was rejected are amended saskatchewan ca asbestos Occupational Health
10. a asbestos Occupational Health and Safety Division Glossary Facility Group The type of organization reporting asbestos containing materials For example Crown corporations the Government of Saskatchewan schools healthcare facilities and voluntary reporters may all be considered facility groups Facility Group Name Sub groups under facility groups These sub groups inherit the mandatory voluntary status of their facility groups but further define the organization reporting asbestos containing materials For example Ministry of Highways would be a facility group name under the Government of Saskatchewan facility group City of Regina would be a facility group name under the Voluntary facility group Facility Name The specific building or group of buildings being referred to in the reporting of asbestos containing materials This can be a specific facility name or if there is not a specific facility name a facility address For example the facility group Healthcare has a facility group name of Regina Qu Appelle Health Region that has a facility name of Regina General Hospital Location This refers to the civic address geographic description of the facility name Location in Facility The specific location s within a facility name where asbestos containing materials are present For example a location with Regina General Hospital may have a location in facility of 3rd floor We
11. dings Search the Registry by city address building name or type of buil Qa MyFaces i Home gt My Facilities My Facilities You haven t added any facilities yet AddaNewFactty amp Download spreadsheet template Change Password Forgot Password You can reset your password if you have forgotten it To do so 1 Return to the homepage and click on the yellow button called Login to report asbestos 2 The following page will display Choose the blue link called Forgot your password Search the Regi stry by city address building name or type of buih Login Only registered users belonging to an approved organization can modify the Asbestos Registry Email Address Password Forgot your password a Request an account 6 saskatchewan ca asbestos Occupational Health and Safety Division 3 Enter your email address and click the yellow button called Reset Password Forgot your password Please enter the email address of the account you wish to reset the password for Email Address 4 A confirmation message will display Reset your password Your new password has been emailed to you 5 You will receive an email with your new password See the sample below a f j 3 YN gt ra aN Ignore xX j X 3 Meeting R Move to Rules ag J Mark Unread aj 8 Ed Mark as Spam ay re IM 7 b To Manager v g OneNote A Categorize 7 hy Cd Mark as Not Spam amp Junk
12. e gt My Facilities gt Vicki s Happy Mart Grocerie Vicki s Happy Mart Groceries TEST Regina SK saskatchewan ca asbestos Occupational Health and Safety Division Expire a Facility If you want to expire a facility when the asbestos containing material has been removed 1 Log into the system and choose the facility you wish to expire from the My Facilities list 2 Click Expire Facility Home gt My Facilities gt Vicki s Happy Mart Groceries Vicki s Happy Mart Groceries TEST Regina 5K 3 Scroll down to the bottom of the screen 4 Enter information into the Comments box to explain why you are expiring the facility Expire Facility Vicki s Happy Mart Groceries Regina SK Contact Information Primary Vicki Owner Comments The building where rent space has been condemned and will be bull dozed and replaced with a new strip mall Cancel 5 Click Expire Facility A pop up box will display asking you to confirm that you wish to expire this facility 6 Click OK to be redirected to the My Facilities landing page The expired location will no longer be displayed If the you try to expire your facility prior to entering information into the Comments box you will receive an error message asking you to enter that information Accounts and Submissions 19 Asbestos Registry of Public Buildings User Manual Add a New Location in Facility A facility can have multiple locations where asbesto
13. e button to upload your spreadsheet Select files a Asbestos Registry Submission Form xlsx Qa x 7 Verify that this is the correct spreadsheet and then click Upload Spreadsheet Facility information and asbestos location s will display If the filename is not correct then the X on the right hand side can be used to discard the file and the user can upload another file If you wish to stop the process click on the Cancel link to stop the process and return to the previous page Please note that each file can contain only one facility but all of the asbestos locations within that facility can be listed in the file Only one file can be uploaded at a time 8 Click Submit for Approval to send the report to an administrator for approval Accounts and Submissions 15 16 Asbestos Registry of Public Buildings User Manual If you did not include at least one specific location of asbestos containing material in your spreadsheet you will not be able to confirm the facility until that information has been entered Location In Facility Type of Asbestos Comments optional Containing Material Ceiling Tile 11 X12 White Ceiling Low Way 15th Floor Tile Home gt My Facilities My Facilities gt Vicki s Happy Mart Groceries Regina Pending Review saskatchewan ca asbestos Occupational Health and Safety Division Discarding a Facility You can choose to discard a facility that has not been submitted for approval
14. f Public Buildings User Manual Click Add Asbestos Location Option 1 Complete Web Form Report the facility and asbestos location s by completing this web form Facility Name if applicable Vicki s Happy Mart Groceries Street Address Primary Contact Name Primary Contact Title optional Owner Primary Contact Email Primary Contact Phone Number Secondary Contact Name optional Secondary Contact Title optional Secondary Contact Email optional Secondary Contact Phone Number optional Comments optional EP oo Cancel 10 saskatchewan ca asbestos Occupational Health and Safety Division 3 Add at least one location in the facility where asbestos has been found There are two ways to do this a Enter the location information by clicking Add asbestos location when in Table View Table View is the default option Option 1 Complete Web Form Report the facility and asbestos location s by completing this web form Facility Name if applicable Vicki s Happy Mart Groceries Street Address City Regina i Fill in the Type of Asbestos Containing Material Location in Facility Characteristics and Accessibility fields The Table View option provides examples shown in light grey text to help you understand what type of information should be entered All columns are mandatory except for Comments ii Enter additional comments if desired iii Save or cancel the informat
15. gistry of Public Buildings to allow both mandatory and voluntary reporting of asbestos containing materials in public buildings The Registry shall allow the submission of records of facilities with asbestos containing materials and the details associated with those materials as prescribed by the legislation and associated regulations Those records are then to be made available for public viewing through electronic means Accessing the Asbestos Registry of Public Buildings All users administrators submitters and searchers can access the Asbestos Registry of Public Buildings through the following link http asbestosregistry saskatchewan ca Users can also access the Registry by going through the Government of Saskatchewan website Occupational Hygiene Officers employees of the Government of Saskatchewan in the Ministry of Labour Relations and Workplace Safety will be responsible for administering the Asbestos Registry of Public Buildings The Asbestos Registry of Public Buildings application allows public facility representatives to submit information on public buildings containing asbestos online and allows the public to actively search the Registry Accounts and Submissions Asbestos Registry of Public Buildings User Manual Submission Information Representatives from public organizations will be responsible for entering information related to the location of asbestos in their public facilities They will also have the ability
16. ion entered as appropriate Saved information will display under Asbestos in this Facility b Enter the location information by selecting List View and entering the information in the text boxes below each heading Save or cancel the information entered as appropriate Saved information will display under Asbestos in this Facility E 15th Floor Jk Location 15th Floor Type of Asbestos Containing Material Ceiling Tile Characteristics Accounts and Submissions 11 Asbestos Registry of Public Buildings User Manual Accessibility ay Wi Comments conc 4 After at least one report of asbestos in a facility has been entered select Submit for Approval to forward it to an administrator for approval Search within this facility Location In Facility Type of Asbestos Characteristics Accessibility Comments optional Containing Material 15th Floor Ceiling Tile 12 X 13 White Ceiling Low Tile _ Sa Cancel If you choose Submit for Approval before entering asbestos details you will receive an error message reminding you to enter the location information You can click Cancel at any time to return to the My Facilities page The Cancel link will not cancel the new facility being entered See Discarding a Facility on page 17 to delete a facility that has not yet been submitted for approval If you need to delete the facility after submitting it for approval you will need to expire the facility
17. priate Search within this facility Type of Asbestos Containing Material Ceiling Tile Characteristics 11 X 12 White Ceiling Tile Accessibility Low oe ote If you choose to delete the location a notice box will appear asking you to confirm that you want to delete the asbestos location If you want to duplicate the location information you can do so The information will appear in a list format and can be edited to reflect any changes required Complete your changes then click Save To discard your changes click Cancel 6 When in Table View you will locate the location you want to edit duplicate or delete You will see three icons beside the location row Location In Facility Type of Asbestos Characteristics Accessibility Comments optional Containing Material Ceiling Tile 11 X12 White Ceiling Low Way 15th Floor Tile Accounts and Submissions 21 Asbestos Registry of Public Buildings User Manual You have the option to edit any of the information found in the text boxes and can save or cancel the action as required You have the option to duplicate any of the rows of information and edit the information as required You have the option to delete the row of information This may be used if the asbestos containing materials have been removed from the location After you choose that option a message will appear asking you to confirm you want to delete the asbestos detail pe saskatchewan c
18. r password Change your password Your password has been reset Continue Change Password If you wish to change your password follow 6 8 in the Forgot Password section on page 7 8 saskatchewan ca asbestos Occupational Health and Safety Division Adding a New Facility When adding a new facility you must indicate at least one location in the facility where there is asbestos After logging in successfully you will see a list of facilities you have submitted y Saskatchewan Asbestos Registry of Public Buildings Search the Registry by city address building name or type of buil Home gt My Facilities My Facilities amp Download spreadsheet template Change Password Web Form To enter your facility information into a web form 1 Click the Add a New Facility button amp Download spreadsheet template 2 Fill in the following fields e Facility Name if applicable e Address e City Your contact details will be populated automatically using information from your account You will have the option to enter secondary contact details if you wish Primary and secondary contact information can be overwritten if required to include the name of a contact at a specific facility You cannot change your contact information on this screen To fix this problem you will need to contact an administrator who will cancel and request a new account for you Accounts and Submissions 9 Asbestos Registry o
19. s has been found Please note the only option for submitting new locations after the initial set up is by manual entry The excel spreadsheet option is not available for subsequent location entries See step 4 in the Adding a New Facility section on page 11 for details Edit Duplicate or Delete a Location in Facility You can edit duplicate or delete information pertaining to a specific location of asbestos in a facility To do so l A 20 Access the My Facilities page Click on the facility you want to edit You will see all locations submitted for the facility either in list format or table format depending on preference If you prefer a list click List View and then choose the location you want to edit by clicking on the down arrow List View is shown in yellow in the image below Home gt My Facilities gt Vicki s Happy Mart Groceries a js ae ae 5 ms Vicki s Happy Mart Groceries 5 o 8 E Biith ave 11th ppy T mae f ioa TEST i 8 S 8 h i aA iin Regina SK n T nolds S dgar St St tSt For additional information about managing and handling asbestos see Asbestos Guidelines for Managing Asbestos in Buildings at saskatchewan ca asbestos 4566 Harbour Village Way 15th Floor gt saskatchewan ca asbestos Occupational Health and Safety Division 4 A summary of the location information contained in the Registry will display Choose the Delete Duplicate or Edit button as appro
20. st Wing housekeeping equipment room 308 Facility Type Facility type is a general description of the type of facility This list is limited to school building or medical care facility Accounts and Submissions 23 Saskatchewan Asbestos Registry of Public Buildings User Manual User accounts and submissions 2015 For more information please contact the Ministry of Labour Relations and Workplace Safety Occupational Health and Safety Division at Regina 300 1870 Albert Street REGINA CANADA S4P 4W1 Inquiry 306 787 4496 Toll Free 1 800 567 7233 Saskatoon 8th Floor 122 3rd Avenue North SASKATOON CANADA S7K 2H6 Inquiry 306 933 5052 Toll Free 1 800 667 5023 Government of saskatchewan ca asbestos I Saskatchewan
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