CargoSmart User Guide-COSCON Booking Request
Contents
1. If the status is shown as Processed in CargoSmart it means that the booking request had been sent to the ocean carrier system waiting for carrier s processing If the status is shown as Confirmed it means that the booking request had been confirmed by ocean carrier If the status is shown as Declined it means that the booking request had been declined by the ocean carrier Email Subscription CargoSmart user can subscribe the email notification regarding the booking request e User can access the email subscription via party menu ADMINISTRATION gt My Profile SHIPMENT MONTORING REPORTING SCHEDILEANDBOOK ccm Cail Aowiisrrarion My Profile Change Password ty Company Profile Define you pons Mark the corres Check below option to receive email notification when the booking request is submitted to ocean carrier successfully Booking Request E Receive e mail notification when carrier creates modifies or deletes a Booking Template Sample Z Receive e mail receipt for each Internet Booking Request submitted Sample My related shipments 7P Al shipments 7 My related shipments Receive ti all booking requests that are submitted by m All shipments Receive email notification for all booking requests that are submitted by all users in my company s CargoSmart account Copyrighted Material Unauthorized re distribution prohibited ERMEL CargoSmart WH REBR FSD2. Notes Once the booking request has been submitted it can not be modified online User need to contact the carrier for the modification or submit a new booking Click Save as Draft to save the input information as a draft for later submission Click Save as Template to save the input information as a template Introduction to Draft Template Search and Email Subscription Draft Function e if user has not finished inputting the booking information and need to handle other affairs user can click on the Save as Draft button to save this booking as draft and submit the booking later Save as Template Save as Draft Required Name Description e User can find out the saved draft via below party menu Copyrighted Material Unauthorized re distribution prohibited PRIMEI Ei CargoSmart HA FEUER TER Page 11 i DOCUMENTATION e On the draft list user can click on the icon to modify the booking request for submission or user can click on the icon EJ to delete this draft oaupane 1e Template Function e User can save the booking as a template in case user needs to submit bookings with similar information in the future To save it as template user can click on the Save as Template button on the booking submission page Save as Draft Copyrighted Material Unauthorized re distribution pro
3. Page 16 ass Check below option to receive email notification when ocean carrier returns the booking confirmation message Milestone Notifications Receive e mail notification for Booking Status all booking requests that All shipments Receive email notificati e Click on the Save button to save the setting End of the BR User Guide Copyrighted Material Unauthorized re distribution prohibited MRIRRAR I CargoSmart HRA REAR FAI
4. container information Y If user need to add different container size type click the linkage for Add Container V If user need to delete unnecessary container size type click on the delete icon 29 Copyrighted Material Unauthorized re distribution prohibited 2 MRA Ei CargoSmart HA FERN HBB Step 6 Trucking and Haulage Trucking and Haulage Door Pickup Merchant cV Carrier Doon Door Delivery Marchant CY Door Pickup Appointment TE Te be Bee Aspoiineat 0 oct ot2 If the booking party arrange the trucking and haulage by themselves please select the option as Merchant CY If the booking party need carrier to pick up the cargo at door please select the option as Carrier Door and click Add Appointment to input the make an appointment Input the container quantity that needs to be picked up Fill in the door pick up address and contact person details Select the door pick up appointment time If it is not confirmed select To be Advised Click Save Ads appoinment etalon Seckndwibout Appomimon Ta be seheauen Eu Typa Shiner Owed i h g av anarai rurposa Door Pickup Adress Comset person E Copy trom Shippers Adress Nome Coa Pan Gompenn praana pasi nae finseszva w Cuina CCT Crina Tare Copyrighted Material Unauthorized re distribution prohibited FERIRREN Ei CargoSmart HA FEUER TER CargoSmart Step 7 Special Requ
5. CargoSmart CargoSmart User Guide COSCON Booking Request Copyrighted Material Unauthorized re distribution prohibited HERIRRE Ei CargoSmart MB ABBR TER CargoSmart Website www cargosmart com System Requirements http cargosmart com en company faq htm sysreq Please input your user ID and password and login My CargoSmart Center SOLUTIONS PLATFORMS CUSTOMERS Innovating snonent sucess trough intanigent Vistaty delays around the globe for your strategic planning and daly shipment management Milz ContactUs 247 m LeamNore Register GelTalng Follow Us On BED CargoSmart Launches Next Generation Saling Schedules Mobile App 18 Jun 2014 My CargoSmart Center nei 7 pn ent Hows noni Deye pment Pian Tempe Holy 2004 RATO ROSS ea mre SSM Mobile App Te os ca na yov ea Copyrighted Material Unauthorized re distribution prohibited MRIRRAR I CargoSmart AE REBAR FBI 1 How to submit a Booking Request from My CargoSmart Center e Click the party menu SCHEDULE AND BOOK gt Booking gt Booking Request JMENTATION FINANCE ADMINISTRATION Welcome ws hm 30 Aug 2014 My CargoSmart Center ToDo List 2 How to create a Booking Request Notes is mandatory field Step 1 Select the carrier as COSCON from the carrier drop down list Booking Request New Traffic Mode FOUFCL Tie Select the COSCON rate reference type or user reference type such as
6. hibited FERIRRE Ei CargoSmart HA FEUER TER CargoSmart Select the party information from the pop up list Copy trom My Profile Company pany name fro C Cosco Xiamen International Freight Company Limited Zhangzhou Branch 18 F Development Plaza East Shengli Road rasen Zip Code Postal Code Step 3 Input routing information Destination cuy Raa Hamburg Ashley Arkansas United States Hamburg Berks Pennsylvania United States USHMQ FE ea S Hamburg Fremont Iwe United States USHEQ i Hamburg Livingston Michigan United States weits by OEE Ee usa Hamburg Sussex New Jersey United States USHAM landed Vessel Vee Dutbeund Tratte iode FOL Ful Container Lond Inscuns Traic iess FOL Ful Contaner Lond Input the Origin city and Destination city select from the pop up list There are two options for user to input the sailing schedule v Option 1 Search proper schedule from the Find Sailing Schedule option e Check the radio button for Vessel Voyage as Find Sailing Schedule e Pick up the date range for departure or arrival e Click the button Find Sailing Schedule e Select the route from the pop up search result Copyrighted Material Unauthorized re distribution prohibited HERIRRE Ei CargoSmart HA ABBR TER Routing Enter the fst three che of righ iyerDestnaten cyan Option for search from Origin city shen Shenahen Guangdong Chal S20 Dostination city ambur Ha
7. hibited MRIRRARI Cargosmart AE REBAR FBI Page 12 Save as Template Required Name TEST TEMPLATE Description fark as Favorite hare with users in my Company v If user check the box for Mark as Favorite when save the template then this template can be selected directly when user submit a new booking request Booking Request New v If user check the box for Share with users in my Company when save the template then this template can be used by other users in the same CargoSmart account It could be found in the user s My Company Templates tab Booking Templates My Templates My Company Templates Shared by Associates Shared by Carriers e To find out the template that you saved you can access via below party menu DOCUMENTATION FINANCE Copyrighted Material Unauthorized re distribution prohibited MRIRRAR I CargoSmart AE REBR FBI Page 13 e Action icons for booking template View the template details Modify template copy the template for a new booking X Deleted the template e In addition user can click on the Add Template button and create a new template directly Search Function e System offers a search function such that user can search out his submitted bookings SHIPMENT MONITORING Exe SCHEDULE AND 800K MENTATION FINANCE ADMINISTRATION Welcome ws hm 30 Aug 2014 Sailing Schedule Booking Request M
8. irements and Remark Y If there is any special requirements for the cargo please select the corresponding options Y For other additional information that required please fill it in the remark text box e For example user can remark the contact details for booking confirmation Special Requirements Miscel 5 E Require Fumigation by Carrier Export Declaration Fling Electronically Canada China and Unted States Special Stowage stow below Deck Submiting Forms Canada China and United States Stow on Deck No Export Declaration No Special Stowage Remarks for Entire Booking Step 8 Review the booking or save it as draft template Save as Draft Save as Template Once user input all the required information for the booking you can select below options e Click Back to cancel the booking submission and back to My CargoSmart Center Click Submit Booking Request to go to booking request review page Step 9 Submit the booking to COSCON Venimu 10 Ee Y Input receipt email address here if would like to send this booking copy to other receipt maximum 10 email address separated by semicolon allowed e Click Modify to go back booking request e edit page e Click Process Booking Request to submit booking to COSCON Copyrighted Material Unauthorized re distribution prohibited PRIMIRE CargoSmart HA ABBR TER Page 10 CargoSmart
9. nbury GemanyGEHAN Vessel Voyag FmarromSaung soneaue menaco Vessel Voyage Intended DateRange E sanaan 2 menkemmbr noze BE am wm v weest Ea une Saiing Scheie FP Find Sailng Schedule formation shown is for indication only and is based on data obtained from the relevant data or content provider and neither Carg for any of ts dats or content provicers shal be Sable for any errors or delays in the content or for any actions taken in reliance thereon Shortest Estimated Transit Time 28 days from departure at origin to arrival at destination A A Est Portot EA nn EA Est Haulage Discharge S Destination a Transi ge Service PO Time Pop POD Hub run END rigin De Days IHuuser BRDGE HUMBER lannge o47w ge ge ees ees THALASSA shenzhen Shekou wi THALASSA poxa 0789 001w THALASSA poxa oras oo w Jan Ishenzhen SEEN Copyrighted Material Unauthorized re distribution prohibited HERIRREN H CargoSmart HA FERN TER CargoSmart ne v Option 2 Manual input the vessel voyage if no proper sailing schedule could be found Input the information for Origin City Destination City Port of Load and Port of Discharge User need to select from the pop up list Input the intended vessel voyage ent ve caractere 0 igh Ciy or astnaton Cy an wer unl a st ot auggesten ie iepiyed origin Cwy
10. rzhen Shenzhen Guangdong Chnafons20 Destination Cy Hamburg Habura GemanytDerau Portar Lont frames Vater mug Come Fort af Discharas rampar Harrg Hamburg Gemany Voyager Pma Fram Samng Serete gt Choose this radio Service UM Venseht v button for manual Outbound Traffic FCL Full Container Load in Traffic Mode FCL Full Container Load ST General v Reefer Dangerous Y Input cargo information e Select the cargo nature form the drop down list It is mandatory Input the cargo description in English Copyrighted Material Unauthorized re distribution prohibited FERIRREN Ei CargoSmart HA ABBR TER CargoSmart Y Click to add multiple cargo items Cargo Outbound Traffic Mode FCL Full Container Load FCL Full Container Load Cargo Nature Cargo Descriptions General v Furniture Click to add additional cargo Step 5 Input container information Container Container Information Cargo Weight P Size Type per container 20 General 1 20Generat Purpose 20000 Kiograms 40 General F e we 400001 Shipper Owned Add Contai Click to add more containers Clicktodelete container e Input the container quantity that you need to book Select the container size type from the Size Type drop down list Input the cargo weight For a single container s cargo weight Select the weight unit from the drop down list Kilograms pounds etc Y Input
11. service contact number invoice number purchase order number etc from the corresponding drop down list input the number and it will be submitted to COSCON Rate Reference Information Carrier Rate Reference Number Service Contract Number User References User Reference Type Select Selec Bil ofLading Reference Number Forwarder Reference ence Number Shippers Identifying Number for Shipment SID SShippng Order Number Copyrighted Material Unauthorized re distribution prohibited ANKER CargoSmart HRA REBAR FAI CargoSmart Step 2 Input shipment party information User need to input the party information for either Shipper forward or Consignee There are three ways for user to input the party information as below Manual input the company s information and contact person s information User can check the option Copy from My Profile and system would pop up your company s registration information in CargoSmart User can click the icon to search out the party information by wildcard search Input the company name for search E Copy from My Pro _ Click to Search Street The shipment party information can be selected from the system list Notes The information that user can select from the system list is retrieved from the booking party s previous booking confirmation message Copyrighted Material Unauthorized re distribution pro
12. y CargoSmart Center Templates To Do List e Choose proper search criteria and click search button If date range is selected then the maximum of the previous 6 months can be displayed Copyrighted Material Unauthorized re distribution prohibited MRIRRARI CargoSmart HRA REBR FBI Previously Submitted Bookings Search Mamaa boma m e Search result displayed as below be aug 204108 anna e The column name in the search result represents below v Booking Number it is the number returned by carrier once the booking is confirmed Clicked on the hyperlink user can view the booking confirmation details Cargosmart Booking Reference Number it is the number that generated by CargoSmart system once the booking request is submitted successfully It is for CargoSmart user s reference and search Click on the hyperlink user can view the booking request details Carrier it is the ocean carrier that user selected for the booking submission Booking Party the party who submitted the booking request Submitted By it is the CargoSmart user who submitted the booking request Copyrighted Material Unauthorized re distribution prohibited HERIRRE Ei CargoSmart HA ABBR TER ge CargoSmart xor CargoSmart Processed On it is the date time that CargoSmart processed the booking and submitted to the ocean carrier Status the latest status of the booking request
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