User guide
Contents
1. The same type of expandable tab will be shown at the top of the screen as with the Share Desktop function This shows the name of the shared program a F 50 Bl 7 STOPRSHARING yi iad gay ad kad wa F ag 0 Share Assign Audio atticipants Chat Recorder Annotate User guide for host and meeting participants 15 2 4 2013 You can use the Assign button to allow other participants to participate in two differ ent ways e Pass Keyboard and Mouse Control This gives a participant full control of the program enabling him or her to operate it as if it were on his or her own computer e Allow to annotate This opens the anotation toolbox on both your own screen and the participant s screen You can now both annotate in the program window until you close the toolbox STOP SHARING yi 4 JA t as K Ac F4 Pause Share i Assign Audio Participants Chat Recorder Annotate E Make Presenter gt Pass Keyboard and Mouse Control gt Allow to Annotate L If you want to resume control of the keyboard and mouse click anywhere on your own screen The same applies for each participant that you have selected under the Pass Keyboard and Mouse Control menu he or she can resume control by click ing on his or her own screen In this way you can quickly and easily swap control of the program between users If you want to stop a participant from being able to click to take control of the2. and so you can simply say that you want to be a presenter Otherwise you could for example make your request in writing via the chat panel Quick Start Meeting Info mobilt foreta i T ZOO Ar HE 2 4 05 Sa dimensionere S dir nsionerar vi ert mobil User guide for host and meeting participants 14 2 4 2013 Share Application Presenter The following applies for the presenter GD Click on the down arrow to open the Share drop down list 2a If the program you want to share is in the list click on the name Otherwise click on the Other Application menu option The service opens a dialogue box showing all programs installed on your computer Double click on the name of the program you want to share Share My Desktop Share File Including Video Share Application cal WinSnap LICENSED TO KJELL ASTROM m Sales Stats wil Market Plan Rev Q3 docx Microsoft Word Pl Market Plan Updated Analysis pptx Microsoft PowerPoint W Teliasonera Sverige AB WebEx Enterprise Site Teliasonera Sverige AB WebEx Enterprise Site Corel PHOTO PAINT X5 DataCardMonitor 2b Other Application This now opens the program in the normal Windows manner i e in a separate program window You yourself will see both this program window and all the other contents of your screen The other participants however will only see the shared program window
3. Time 08 38 Local Time GMT 01 00 A smarter way of working has many advantages e Lower costs e Less environmental impact Boosted efficiency among co workers Better customer service e Growing revenue TSP 3488_1 1304 3 Table of Contents 01 31 PM 01 54PM Kjell str m 01 31PM 01 54PM Anders 01 32 PM 01 52 PM Jocke 01 37 PM 01 50 PM r i sts F O Leaving time Total duration gill 20 E Recording Start Reach your sales goals with less effort 42 can spend more time with customers than Show all Time 00 00 00 00 00 37 00 01 57 5 Asmarter way of workinghas many advantages 00 03 45 5 Factors that will strengthen your sales results 3 What does your business look like 4 Well assist you in field after field 5 The right base for wise decisions D Here s how Telia can make your revenue grow 5 Take the next step Recording End 00 07 51 00 12 43 00 16 35 00 05 54 00 11 10 00 15 05 00 21 20
4. Anders Tip If you select a specific person all participants will view that person only regardless of who is speaking The larger box now shows the participant you selected The padlock in the name label shows that the view has been locked to show this participant v I Participants x Pr amp Joakim If you want to change this click back on the name label to open the dialogue box K 5 User guide for host and meeting participants 23 2 4 2013 Show everyone who is broadcasting video If the participants video broadcasts are more important to you than what is happen ing in the working area you can re set the video to full screen mode Click on the aai button in the larger video box at the top of the participants panel Chatt EH Anteckning v v Deltagare Cee The service now switches to full screen mode see the next page User guide for host and meeting participants 24 2 4 2013 The large video image shows either the active speaker or the person to whom the display has been locked The inset image shows you To minimise it click on the button Thumbnail videos from up to five other participants are shown beneath the large image If there are more participants with video taking part in the meeting browsing arrows are shown If you want to stop broadcasting your video or your telephone audio during the meeting click on the deo or button To maxim
5. Up Disk Doctor b CED Es E Welcome to TuneUp Disk Doctor TuneUp Disk Doctor checks your drive and its file system for errors Errors that are detected will automatically be fixed in order to prevent data loss Please select the drive to be checked from the list below and then click Mest Drives Mame Last analysis FA l os cy 2012 09 19 T Flyttbar disk F Never ma GN The presenter can transfer control of the keyboard and mouse to you giving you full control of the program and enabling you to operate it as if it were on your own computer This is shown by the following dialogue box opening on your screen To accept control from the presenter select Take Control or dick anywhere in the sharing window Take Control User guide for host and meeting participants 19 2 4 2013 The presenter can resume control of the keyboard and mouse by clicking on his or her screen As long as the presenter has you marked you can take back control by clicking on your own screen In this way you can quickly and easily swap control of the program between users If the presenter assigns you the right to comment the annotation toolbox will open on your screen sep won You can now annotate in the program window until the presenter discontinues annotation QW D z User guide for host and meeting participants 20 2 4 2013 Using video in the web meeting Changing view for showing participants The cont
6. User guide for host and meeting participants 1 Telia Webbmote 2 4 2013 User guide Host and meeting participants Contents The participants panel shows the details of the meeting 2 Make someone else presenter 4 Collaborate by sharing the contents of your computer during the meeting 5 Share My Desktop Presenter 7 Share My Desktop Other participants 8 Share File Including Video Presenter 9 Share File Including Video Other participants 13 Share Application Presenter 14 Share Application Other participants 18 Using video in the web meeting 20 Changing view for showing participants 20 Locking showing a certain participant 21 Show everyone who is broadcasting video 23 Manage video display when sharing desktop or program 25 Recording and playing back meetings 26 Recording a meeting 26 Managing recorded meetings 28 Playing back a meeting 30 User guide for host and meeting participants 2 2 4 2013 The participants panel shows the details of the meeting Once you have started the meeting as the host or gone into the meeting as a participant you will see the meeting window on your screen Quick Start Meeting Info Kjell str m s meeting Kjell str m host me Topic Revision of Market plan Carola Anders Jocke ER Share Application v F gt End Meeting webex Meeting number 700 586 490 You are participating in this teleconference using your phone Use
7. Webbmote includes a function for recording meetings Everything that takes place on screen is recorded If you have started a telephone conference the audio from this will also be recorded The results are saved on a server You can manage your recorded meetings via the service s administrative interface From here you can play back meetings and e mail playback links to other people Recording a meeting D Open the Quick Start tab in the meeting window 2 Click on the Record button when you want to start recording oie ss v Cisco WebEx Meeting Center My Instant meeting File Edit Share View Audio Participant Meeting Help aia Start Meeting Info E New Whiteboard y Partich Chat 3 Recor B Notes v rv I Participants a x D Speaking Kjell str m s meeting I amp Record Kjel str m Host me ak Topic My Instant meeting m Anders Ea Teleconference Invite amp Remind Connected f Share File Y User guide for host and meeting participants 27 2 4 2013 The service opens the Recorder panel in the bottom right hand corner and shows information about the current recording In this panel you will also find buttons to pause and stop the recording Kjell str m Host me c m 8 Carola Anders Jocke When you click on the m button to stop the recording the service opens the fol lowing dialogue box Click on the Stop Recording button w Stop Rec
8. e is based OR User guide for host and meeting participants 6 2 4 2013 The button can be called Share My Desktop Share File or Share Application depending on the situation last time you closed Telia Webbmote If the button shows the sharing option you want to use click on the button If you want to share something other than what the button shows click on the down arrow to open the drop down list Click on the desired sharing option eal Share File T GA Share My Desktop Share File Including Video g l Share Application BA WinSnap LICENSED TO KJELL STR M m Sales Stats Market Plan Rev Q3 docx Microsoft Word Market Plan Updated Analysis pptx Microsoft PowerPoint Vv Teliasonera Sverige AB WebEx Enterprise Site Teliasonera Sverige AB WebEx Enterprise Site Corel PHOTO PAINT X5 DataCardMonitor Other Application K 5 2 User guide for host and meeting participants 7 2 4 2013 Share My Desktop Presenter The following applies for the presenter Click on Share My Desktop and all participants will see your desktop A green tab at the top of the screen shows that you are sharing your desktop The Shared label will also appear in the title bar for each open program window If you hover the cursor over the green tab it will expand and show buttons for the following functions e Pause The shared image of your desktop will be frozen on the other participants screens Y
9. e will be opened on a new whiteboard in the meeting window and will now be shown to all participants in the meeting Quick Start Meeting iQ mobilt foreta Lee O g B a 4 01 Telia Mobilt f ret p Telia Mobilt f retagsn t Ger kontorets mobiltelefoni samma h ga kvalitet som i fasta n tet User guide for host and meeting participants 11 2 4 2013 If the file you are sharing is a document that is divided up into pages you can change the page using the navigation tool You can either move forwards or backwards or open the drop down list and jump straight to a specific page O Quick Start Meeting Info mobilt foreta j EM A A E Fm SN lt Eno b 01 Telia Mobilt foretagsnat 02 Mobila foretagslosningar effektiviserar f retaget 03 K nnetecken for en mobil f retagsl sning 04 Telia Mobil foretagsnat l ser problemen 05 S dimensionerar vi ert mobila foretagsnat 06 Den goda t ckningen skapar f rdelar 07 Nar anv ndaren l mnar lokalema_ 08 Avancerad ovepakning s krar tillgangligheten 09 F ruts ttningar Les n installation 10 Sa ser aff ren ut Antal samtidiga anvandare medarbetare besokare Sa dimension ila foretagsnat Lokalernas utformning SS The toolbox enables you to write or draw on the document e g to draw the other participants attention to a particular place If someone else wants to add notes you must
10. eassigned amp Partido chat GJ Recor BH Notes v SS Participants sx Speaking amp Kjell str m host me CC Carola ax E U anders U Jocke O Paride LV Chat G3 Recor BH Notes a Participants i Speaking Kjell str m host me m amp N Carola ax U anders A Jocke E o Partida Chat GJ Recor BH Notes Speaking Kjell str m host me m carola ax U Anders U Jocke User guide for host and meeting participants 5 2 4 2013 Collaborate by sharing the contents of your computer during the meeting The Quick start tab includes the Share button and drop down list From here you can start the following sharing options e Share My Desktop e Share File Including Video e Share Application The following table summarises the main properties of the various sharing options Sharing option Share My The presenters Windows desktop and all Desktop its contents are shown to all the other participants program windows shortcut icons taskbar wallpaper etc Share File The presenter shows the contents of a file Including Video a text document spreadsheet presenta tion video file etc on a whiteboard which opens in every participant s meet ing window This whiteboard includes a toolbox with annotation tools Share Application The presenter opens any pro
11. ents of the Participants panel can be shown in two different ways e as alist of names see the image below to the left e as thumbnails of the participants broadcasting video see the image below to the right The default setting when a new meeting starts is the List view To change the view a Click on the view button in the lower right hand area of the panel Select Thumbnails view The panel will switch to the new view Speaking Kjell str m v rd jag Carola Anders Jocke gt Make Presenter Audio Thumbnails j ow Make Presenter Audio ERs If you want to change back to the List view click again on the view button User guide for host and meeting participants 21 2 4 2013 Locking showing a certain participant If you are the host or have the presenter role you can select which participant should be shown in the larger box in the upper part of the Participants panel To lock who is shown ay Click on the name label in the larger box v I Participants gt Make Presenter Audio a The service opens a dialogue box see the next page User guide for host and meeting participants 22 2 4 2013 2 Select the A specific participant radio button amp Select the participant you want to be always shown Click on the OK button w Lock Focus on a Participant Who do you want participants to see kjell str m Host
12. first transfer the role of presenter to this person Quick Start Meeting Info mobilt f gt Ty o am o 05 S dimension gt Sa aunensionerar vi ert Antal samtidiga anvandare medarbetare besokare User guide for host and meeting participants 12 2 4 2013 When you want to stop sharing click on the little cross next to the name of the whiteboard The service opens the following dialogue box If you want to save the document click on the Yes button a The contents of the whiteboard the contents of the file plus the comments can be saved as a new file in PDF or UCF format The contents of the original file are not therefore affected If you want to you can enter a new file name Then click on the Spara Save button w Save Document As Spara i id Presentationer 5 ey Er Namn Senast ndrad Storlek ilies Tipes Inga objekt matchade s kningen Bibliotek LY User guide for host and meeting participants 13 2 4 2013 Share File Including Video Other participants The following applies for other participants a The file shared by the presenter opens on a new whiteboard in the meeting window 2 The annotation toolbox is also shown but the tools are inactive If you want to add your own annotations to the shared file you must first be assigned the role of pre senter A telephone conference is usually conducted as part of the web meeting
13. gram on his or her computer Only the program win dow is shown to all participants the rest of the contents of the presenter s screen are masked 1 Does not apply to video files Everything that the presenter does on his or her computer can be seen by all the other participants The presenter can transfer control of the keyboard and mouse to another participant who can thereby control the presenter s computer remotely The presenter can allow comments from other participants who can thereby point out draw and write text on the image of the presenter s desktop The participant who is currently acting as presenter can use the commenting tool to point out draw and write text The contents of the whiteboard the contents of the file plus the comments can be saved as a new file in PDF or UCF format The contents of the original file are not therefore affected Everything that the presenter does in the program can be seen by all the other participants The presenter can transfer control of the Keyboard and mouse to another participant who thereby has full access to all the program s functions The presenter can allow comments from other participants who can thereby point out draw and write text on the image of the presenter s program window 2 The UCF Universal Communications Format file format is a multimedia format that has been specially developed for WebEx the software on which Telia Webbmot
14. ise the large image to full screen click on the a button If you want to return to showing the participants in the right hand panel click on X Exit Full Screen Mode Anders User guide for host and meeting participants 25 2 4 2013 Manage video display when sharing desktop or program D If you start sharing your desktop or one of your programs while showing video in the participants panel the large image in the upper part of the panel will switch to a floating video window You can move the window by clicking inside it and dragging O change the size by clicking on one of the corners and dragging The inset image shows you To minimise it click on the EJ button If you want to stop or start your own video broadcast position the cursor over the inset image and click on the camera button 4 To hide the video box click on the down arrow To switch to full screen mode click on the 28 button role le eN TuneUp Disk Doctor Welcome to TuneUp Disk Doctor TuneUp Disk Doctor checks your drive and its file system for errors Errors that are detected will automatically be fixed in order to prevent data loss Please select the drive to be checked from the list below and then click Next Drives pem Last analysi M os Ci 2012 09 19 F a Flyttbar disk F Never User guide for host and meeting participants 26 2 4 2013 Recording and playing back meetings Telia
15. key board and mouse deselect the participant under the Pass Keyboard and Mouse Control menu 5 You can use the Annotate button see the illustration above to open the toolbox containing the annotation tools in a separate box You can then point out draw and write text on the program window You can save what is shown the contents of the program window plus the annota tions as a new file in PDF format by clicking on the diskette tool Annotation Tools Allow to Annotate Stop nnotating Restore User guide for host and meeting participants 16 2 4 2013 The title bar for the shared program s window includes the Shared label You can therefore tell that this window is being shown to the other participants If you want to stop sharing click on the STOP button Welcome to TuneUp Disk Doctor TuneUp Disk Doctor checks your drive and its file system for errors Errors that are detected will automatically be fixed in order toa prevent data lass Please select the drive to be checked from the list below and then click Mest Drives Mame Last analysis 7 BS Acer C 2012 09 18 El Flyttbar disk G3 User guide for host and meeting participants 17 If you open more programs or if you already have other programs running when you start sharing the title bars for these program windows will show the Not Shared label You can therefore tell that these windows are not being shown to
16. ng participants Your message Hi Here s a link to a recorded version Optional of our web meeting this morning Nadia 256 maximum too bad you couldn t participate but now characters you get a chance to catch up ff Kjell The following recording will be sent to the recipients My Instant meeting 20130307 1255 1 March 7 2013 6 26 pm Stockholm Time Duration 4 mins UT Opens a sub menu with the following options a Download Modify Disable at Delete As a host you can delete recordings of your own meetings but not meetings hosted by someone else If there is a need to manage all existing recordings regardless of who has hosted them contact Telia s customer service team User guide for host and meeting participants 30 2 4 2013 Playing back a meeting Once you have started playing back a meeting the service opens the following playback window The main section shows everything that took place on screen during the meeting Here are buttons to start pause and stop recording and to adjust the volume 3 The scrubber progress indicator shows how far playback has progressed You can quickly move to the desired place by clicking and dragging the little triangle The exact time position of the scrubber and the total duration of the recording are shown in the black box O The panels to the right show the participants and the activities during the meeting Meeting Number 701 357 303 Date den 2 april 2013
17. ording Are you sure you want to stop the recording If you restart the recording at a later stage a separate recording file will be created If you want to pause the recording instead dick the Pause recording button in the Recorder panel Do not show this message again User guide for host and meeting participants 28 2 4 2013 Your company subscribes to a certain maximum storage volume for recordings Once you have used 80 of this storage volume Telia s support team will notify the employee at your company who has been appointed as the Telia Webbmote contact If the recording of a meeting in progress means that the entire storage volume is used up the meeting host will be notified immediately Recording of the meeting will however continue In other words you will temporarily be permitted to exceed the maximum storage volume Your available storage volume is not divided up evenly between the employees who have registered hosting accounts for the service Instead a first come first served principle applies Managing recorded meetings GD Log in to the service s administrative interface and click on the My Recorded Meetings menu option in the main menu The service lists your recorded meetings in a table You can view information such as when a certain meeting was recorded and the duration of the meeting Please note It can take up to around 30 minutes after ending the recording before the meeting is sho
18. ou can thus carry out various actions without these being seen When you want to resume real time display click on the same button which will now flash and be called Resume Share Opens a menu containing all sharing options Assign Opens a menu where you can appoint another participant as presenter or transfer control of the keyboard and mouse to another participant Audio Opens the telephone conference dialogue box Participants Chat and Recorder Opens the participants and chat panels and the recorder control panel Annotate Opens the annotation toolbox Allows you to point out draw and write directly on the image of the desktop notes panel When you want to stop sharing your desktop click on the STOP SHARING stop button a es SOS yi srry z 2 X 9 eh 4 l Pause Share Assign Participants Chat Recorder Annotate User guide for host and meeting participants 8 2 4 2013 Share My Desktop Other participants The following applies for other participants Once the presenter has started sharing you will see the whole of his or her desktop A green tab at the top of the screen shows who the owner of the desktop is If you hover the cursor over the green tab it will expand and show buttons for the following functions e Audio Opens the telephone conference dialogue box e Participants and Chat Opens the participants and chat panels e Annotate Request access to the annotation toolbox from the presen
19. r guide for host and meeting participants 3 2 4 2013 The participants panel in the top right hand corner of the meeting window shows everyone who is participating in the meeting You will see your own name at the top of the list Participants Speaking kjell str m host me Carola am S anders NS Jocke oe The ww icon shows who has currently been appointed presenter The S icon shows that the person is connected to the telephone conference icon means that the person has a webcam but that the video function The Ek 4 has not been started If the webcam owner clicks on this icon the video function will start and the icon will change to the following i Clicking on the cs ab icon will turn off all outgoing audio and change to listener mode The icon will then change to Es and the telephone icon will have a red cross Nr To exit the listener mode so that other participants can hear you again click on User guide for host and meeting participants 4 2 4 2013 Make someone else presenter This function is only available to the host or presenter The blue green ball shows who is currently presenter Click and drag the ball from the presenter and release it on the person whom you want to make the new presenter You will see a check question in a dialogue box Click on the Yes button and the new position of the ball will show that the role of presenter has been r
20. ter so that you can point out draw and write directly on the image of the desktop User guide for host and meeting participants 9 2 4 2013 Share File Including Video Presenter The following applies for the presenter Click on the Share File Including Video menu option and the Share File dialogue box will be opened Find the folder containing the file and double click on the file name Share File Leta i i Presentationer b ff f Eee a ie Namn Senast dndrad Stork gt Ti on HE genesys case vattenfall kundservice ppt 2011 03 31 11 48 jobbmobil vaxel minipresentation best las TSP 2011 05 25 13 37 EE jobbmobil vaxel presentation liten TSP 2362 ppt 2011 05 10 10 49 Skrivbord E KC forum Bilder v3 ppt 2011 10 07 14 15 kontor case rendez vous minipresentation ppt 2011 04 20 14 38 miljdrapport 2010 ppt 2011 04 18 10 56 mobilitet case nobina minipresentation ppt 2011 08 12 18 17 ju 2011 11 15 09 14 SS poa ESPEN Typ Microsoft PowerP oint e prolane presentation TSP 3142 pptx F rfattare Kjell EE samtalsqruppering fakturadelning presentatic Titel TeliaSonera PPT Example 2011 IE viscom case csn ppt Storlek 1 26 MB hs _ Senast ndrad 2011 11 15 09 14 JE AndringsHanteringsProcess v1 pptx ne aa dO a Filnamn mobiltt foretagsnat presentation TSP 3139 ppc Filformat Al Files 7 Avbryt i User guide for host and meeting participants 10 2 4 2013 The fil
21. the other participants If you also want to share one or more of these programs click on the SHARE button in the title bar of the relevant program window s Every shared program will be shown to the other participants GE t Dator Acer C Redigera Visa Verktyg Hj lp Ordna Arkiv Dela med a EL Acer C gt Lib SAVG b m Anv ndare gt gh MSOCache bD OEM gt PerfLogs t di Program gt Program Files x86 b d FrogramData E cr 13 objekt Brann Ny mapp Narmn SAVG di Anv ndare a MSOCache j OEM Ji PerfLogs di Program m Program Files x66 Senast ndrad 2012 10 04 02 25 2012 11 15 08 20 2012 04 02 21 50 2010 09 20 19 07 2009 07 14 05 20 2012 11 17 23 19 2012 11 18 00 10 4 7 ull a ie Filmapp Filmapp Filmapp Filmapp Filmapp Filmapp Filmapp 2 4 2013 User guide for host and meeting participants 18 2 4 2013 Share Application Other participants The following applies for other participants Once the presenter has started sharing you will only see the program window for the shared program The rest of the presenter s screen will be masked in turquoise A green tab at the top of the screen shows who is sharing the program If you hover the cursor over the green tab it will expand and show buttons for participants chat recording and annotations This function is the same as for Show Desktop see page 8 i Tune
22. wn in the table lt tai amp TeliaSonera Welcome Meeting Center Ewent Center Support Center More Services l ij My WebEx kjell Log Out My Recorded Meetings Recording storage Site B 13 of 1G New User Reference select tangusse EE 3 Attend a Meeting Total 2 recordings 2 a Size Create Time Duration Format My Instant meeting 20130402 0638 2 10 01MB 4 2 13 9 06 am 21 minutes ARF EJ e My ects My Instant meeting 20130307 1255 1 64 1MB 3 7 13 6 26 pm 47 minutes ARF gt Jeejl One Click Meeting w Host a Meeting Schedule a Meeting My Recorded Meetings Add recording Disabled amp Password required p Set Up luitiple uses of the same recording are co unted only once in storage totals w Support User Guides User guide for host and meeting participants 29 2 4 2013 In the column to the far right there are three buttons with the following functions Starts playback of the meeting See the Playing back a meeting section on the next page for more details Opens a dialogue box from which you can send a direct link to the recording by e mail Share My Recording Teliasonera Svenge AB WebEx Enterprise Site BE ea Share My Recording Send to carolaflocopeople se joakim locopeople se anders locopeople se nadia locopeople se Separate email addresses with a comma or semicolon Select Recipients Send a copy of the email to me Include all original meeti
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