Space Viewer User Guide - UNSW Facilities Management
Contents
1. A Space menlor amp Performance Filter o i code Qi Fior C Space Viewer Building code C2U oor Code Division raculty lode AN AAL Untied 5053 Definitions WB Boom Type E Room Function r tect Floor B Unit by Divisions Facullies a C20 horen Brown Highlight Rooms for Floor C20 G a Garcii ARTSSOC 20 7 Press Export ia EE CW Floor Plan button to print all units on the highlighted floor Reports Building Gross Areas Floor Gross Areas Room Type and Occupancy Data View by Divislons Faculties and Units 4 Click on filter list floor name to Floor Plans m Dynamic Faar Plans display floor plan m Division Faculty per Floor Unit per Floor E Locate Room 8 Press Doc button to print only the selected units on the selected floor Charts Show Faculty Stack Flan Show Faculty Analysis Chart i E E Show Unit Stack Plan B Show Unit Analysts Chart Summary by Unit Legend DivisionyFaculty Code Unit Code nit Name Total Count Tote Area Average Area Ez ART350C 5055 Schol of Social Sciences ad 23 53 11 23 1 Navigate to Space Viewer Floor Plans Unit per Floor Filter by typing in codes or names in text boxes OR use the drop down tables to make your selection if codes and names are unknown Press Show button to display filter result Click on filter list floor name to display floor plan The floor plan will display the unit s occupying the floor The floor plan will now display o2. 4 Space Viewer Definitions o E p A a E Room Type S D16 Goldstein Hall amp Room Function D16 Goldstein Hall E Unit by Divisions faculties 02 NIDA 02 NIDA 023 Mathews Theatre Reports 023 Mathews Theatre E Building Gross Areas 023 Mathews Theatre e Floor Gross Areas 026 Biological Science Room Type and Occupancy Data 026 Biological Science 6 View by Divisions Facultes and 026 Biological Science units C 026 Biological Science 026 Biological Science 2S D26 Biological Science SE ea anes Press this icon to change oor Plans LC 026 Biological Science 1 1 PEE E eS pe display view of floor plans e Division Faculty per Floor 07 Metallurgy Proces Unit per Floor 07 Metallurgy Proces Legend Locate Room Dez 08 Building D Value Charts D 10 Myers Studio E 1 Office Space Group a a f po 10 Myers Studio pd 2 Teaching Space Group Show Faculty Soe ech DP1 Central Amenities M 3 Specialist Teaching or Research Space Group r me je e eebe eg Zi De2 Western Amenite 4 Ancillary Area Space Group ele ER is S zu DP4 Grounds Depot Ss 5 Library IT and Learning Space Group Show Unit Analysis Chart 12 Australian School es x ora 12 Australian School Rooms XLS E12 Austrahan School Division Faculty E12 Australian School Floor Room Room Type Description Room Function Descnpboon Name E12 Australian School E12 Australian School Li 100 Non Usable Floor Area Tollets Amenities Female ALL OTHER NON USABLE AREAS Unive
3. Facilities Management Space Viewer User Guide Last Updated 28 October 2013 Table of Contents l Space Management at UNSW sese ntt ttt sii 3 2 ACCESSING ARCHIBUS ossia rper E EUM UII NIMM 3 2 ENEE E 2 2 rie Bin m 3 2 3 Bier tt 3 3 Navigating ARC HIDUS EEN 4 4 SDOEB EE 5 4 Den ON ees 5 AZ Room TUG ang ROOM FUNCION E 5 kleene 6 4 2 Heel Aal WHMCS OT Tu 7 522 HOW SSF GS E 7 22 3 POWERON ISDTIBEIS sosasanesdoti oth ee en ee RA UH 4 3 Reie VI cm I AOI Fones o FOO PLIN Sisseneri ienser eeN EA EE OE EE EAEE Ee EE EEEo 10 4 3 2 Floor Plans Dynamic Floor PLANS ecssssscsssscssssessssecssseecssessssseecsssecssseessseecessecesssecssssesssecssseessssecssaeensssesen I 4 3 3 Floor Plans Unit per E IOOE ee ee ee ee it tiem l4 4 4 PBiporPlans LOCALS Tu tritis ceii iaaa eR rv EaR 145 4 4 FETED OS M cenns 176 5 ARCHIBUS Icons Filters Consoles seen tentent tentent 187 6 Space Management TOLf ssepe next hanipab tricot bur edecenb tat nrnna anneer erran ans 198 7 LAEE E E CN 209 L Space Management at UNSW The University plans and manages space to support its strategic objectives and to optimise capital and recurrent expenditure on facilities Facilities Management has responsibility for the planning delivery
4. http www facilities unsw edu au staff contractors floor plans space information Document Names e ARCHIBUS Room and Function Codes Excel e Go8 Space Management Data Dictionary 4 1 2 Organisational Unit Structure ARCHIBUS has been set up using the UNSW Finance organisational structure with minimal alteration The organisation structure has two levels and ARCHIBUS can report on various space attributes for each of these levels 1 Faculty Division Faculty of Engineering School of Chemical Engineering The list of organisation codes and names can be found under the Definitions heading Unit by Divisions Faculties The Space Management Unit and UNSW Finance will liaise on an annual basis to confirm organisational codes Note If your organisation code or name data is not accurate please notify Dianne Montgomerie d montgomerie unsw edu au or extn 53226 4 2 Reports 4 2 1 Types of Reports There are various reports you can view and download Report Name Reports details Building Gross Areas List Buildings Filter by Site s or Building s Fields Building name and code Site Code GBA GBA UFA year built refurbishment comments building comments Floor Gross Areas List Building Floors Levels Filter by Site s or Building s or Floor s Fields Site Code Site Name Building Name and Code Floor Name and Code GBA GBA UFA and Total Room Area Room Type and Occupancy List Rooms data Data Filter b
5. 144 Dis Biological Sciences G xxm E x EC he Selected room will appear E Show Faculty Stark Plan Cl 618 Di Biological Sciences G W Show Faculty Analysis Chart Fl casa 026 Biological Sciences G highlig hted on the floor plan B Show Unit Stack Flan Fl 616 Dig Biological Sciences G E Show Unit Analysis Chart EI GL Dig Bgtoo At Son G Fl oun Dig Biological Sciences G Fla D26 BinLogical Sciences G Fl c D26 Biological Sciences G El ci782 D3 Biological Sciences G P cre D26 Biological Sciences G P ec D Biological Sciences G El eg Die Biological Sciences G Gate Fe Blaha Wi ri negg P H m L Hat all records Bre shown 2 Check box next to the room s you wish to view and the floor plan s will appear 4 4 Charts Data can be viewed in both stack and pie chart formats Chart Name Displays Show Faculty Stack Plan Division Faculty sqm by building and floor stack plan Show Faculty Analysis Chart Division Faculty sqm by building and floor pie chart Show Unit Stack Plan Unit stack plan sqm by building and floor stack plan Show Unit Analysis Chart Unit pie chart sqm by building and floor pie chart ESATSUTA Shon Gut H tp Find a fom ar repart Spare Planning amp Muimagement 3 Space Inventory amp Performance A Space Viewer Definitions E Room Types Room Function E Unit by Divislons Tacultiss Reports m Bullding Gross Areas E Poor Gross Areas B Room Type and Occupancy Data go View by Divislons Faculties and
6. Division Faculty Unit Building or Floor or select from Floor list Locate Room Floor plans highlight the location of a selected room Ability to view multiple floors and rooms at one time Navigate Space Viewer Floor Plans then select the floor plan report you would like to view Search by using Filter options or select from floor lists Press Show to view the floor plan Printing of Floor Plans 1 To print select Export Floor Plan Paginated Report View box will appear and the job will commence Click on link in Result view or File once job is complete and floor plan will be exported to a word document UNSW A Z3424078 v Sign Out Help d c Select multiple floors to display floor plans Find a form or report 4 Space Planning amp Management Highlight Rooms by Unit Per Floor n 4 Space Inventory amp Performance Filter Clear Export Floor Plan ex 4 Space Viewer Paginated Report View g Definitions E Room Types Paginated Report Progress E Room Function Unit by Divisions Faculties Select Floor Estimated DOC A27 Golf House Report or Result View or File Percent Elapsed Time Job Name Link will be enabled whem eb finishes Complete Time Remaining E ALBRCS Albury Rural Clinica Highlight Rooms by Unt 100 00 04 01 00 00 00 AS10 10 Arthur Street AS12 12 Arthur Street Reports W Building Gross Areas E Floor Gross Areas Room Type and Occupancy Data AS24 24 Arthur Street View by Divisions F
7. Research Building L E Show Unit Steck Plar KEN C25 Lowy Cancer Research Building L3 B Show unit Analysis Chari KEN C25 Lowy Cancer Research Building L4 ren moe buen Pannar Pace seek Dnpleboe LE 1 Filter by typing in site building code or building name into blank boxes under field headings OR select building s check boxes 2 Press Enter to display list of floors in building selected Highlghits Units Devtsipnis acuiies Primary Room Type Room Funciona Room Primary Funct Ee 3 UNSW 5 To print select Export Floor Plan TT rar ce Planning Pa Manageme Highlight Drawing and Show Room List Space Inventory amp Perfornmanm Floors DH Export Floor Plan Space Viewer Gi Ze el H of l Detinitions a i a ca Chancellery D LJ SR El kENC caa Chancellery e D m Room Function KEN C22 Chancery L1 ri W Unit by Divisions Faculties KENC Caz Chancellery L2 D He anc ear j d amc 622 Chancen X 3 Select floor s View Dy Devissons Faoulpes and Umit Legend SE Double click on Dynamic Floor Plans on window bar to hide window 4 Select from Highlight and Label drop down lists the type of information and room numbering on floor plan display Vade AC AIEWC Student Academic Senece CC Venues and Ewvanbs COCW ACIL Facdities Management DIvCFO Fmance mH LEGAL Legal and Compliance Charts EE RMUMGA Risk Management nit E Show Faculty Stack Phan E Show Faculty Analysis Chi Rooms m Show
8. Unit Stac w Show Unit Analy CTI Floor Boom Room Type Description Room Function Description Division Faculty Name Li DUCT Hen Usable Floor Aren Gerace Rigar ALL OTHER MON USAGE AREAS Univargiby L L Open Plan Professional General Staff CENTRAL ADMINISTRATION Division of the Deput P L LIA Ancillary Aren Stone Room Gamane CENTFEAL ADMINISTRATION Divisron of the Deput LG LGO3B Non Usable Floor Area Kibchvanette Tea Room ALL OTHER NON USABLE AREAS Divisi n of the Deput Lt LCD C CGerveral Facihty Committee Conferenca Maating CENTRAL ADMINISTRATION Dision of the Deput LG Loam Office Professional General Staff CENTRAL ADMINIS TRATION Division of the Deput L LH Office Profesamnal General Graff CENTEAL ADMINISTRATION Divan of the Deput L LG Office Professmnal Genera Staff CENTFEAL ADMINISTRATION Divisron of the Deput LG LGO S Office Professional Genera Staff CENTRAL ADMINISTRATION Division of the Debut 3 Select floor or floors for floor plans you wish to display please note that multiple floors can be display please see next screen 4 Select from drop down Highlight and Labels drop down lists the type of information to be displayed on floor plan Options are Highlights Categories Highlights Categories Description Labels Label Description Division Faculty Highlights spaces at the Division Faculty level Details Room number and sqm appear on plan NB if the plan is large sqm metres are not visible unles
9. and operation of the physical estate of UNSW including space management A key component of effective space management is the University property and space database Facilities Management e develops and maintains the University property and space database working with Faculties and Divisions to ensure data integrity e provides information and training on space management systems and data e provides reporting and information for decision making performance tracking and compliance purposes Faculties and Divisions contribute to the maintenance of space data for their areas through space data validation processes The name of the University property and space database is ARCHIBUS 2 Accessing ARCHIBUS 2 1 Apply for access To apply for access please submit IT Service Desk request by logging a call on Extn 51333 or www it unsw edu au 2 2 Login Access ARCHIBUS by launching your web browser and typing in https archibus unsw edu au Enter your UNSW Username and z pass within the relevant boxes in the login window ARCHIBUS Login UNSW Username Z id Password Zpass 2 3 Log off Click on the Sign Out out option within the navigation bar in the top right hand corner of the screen UNSW Fed fem ergo DE Mes Note It is important to sign out of the system to free up your system licence 3 Navigating ARCHIBUS Once you have logged into ARCHIBUS you are in the Web Central process navigator Currently
10. Building 18 Dyra Floor Pis Eaten 15 Division Faculty per Firar Burldeng 20 3 e CI ick on Save n B Unit per Floor Fa Building 21 Locate Room 22 Building 22 i D Fi a6 26 elected button A Click on Clear to Charts Fa Building 27 H Show Faculty Stack Plan M ag Euilihng 28 clea r selecti on Show Faculty Analysis Chart Fm Building 29 Ripari E Building Gross Areas E Floor Gross Areas e and Occupancy Data View by Divisians Faculties and Units Floor Plan Show Unit Stack Plan an Mailin s Not all records are shown show Unit Analysis Chart Close Save Selected 1 Click on the ellipsis L 8 to open the building list table or type building code in box if known 2 Building table window enables user to a select all buildings b use the filter box to type in the building name c select the letter of the building code NB a multiple buildings can be selected 3 Press the Save Selected button 4 Press Clear button if you wish to restart your building selection T3434078 agn Cut Help Find a form Ge report a Space Planning amp Management View Rooms A Space Inventory amp Performance d See Viner Search by Site Code s Search by Building Code s A2 ALBRCS BIBH Ceclinitions Search by Room Type s B Room Types N Room Function E Unit by Ganons Faculties Search by Primar Ream Functian s Search by Faculry Divisian s Search By Roan l uncnien s Sear
11. Units Finor Plans Uynamic Floor Plans E Diison Faulty per Peer s Unit per Mog w Locate Boom a E Charts ERRS L3 Show Faculty Stack Plan E Show Faculty Analysis Chat m Show Lint Stack Plan m tow Lindt Analysis Chart L p 9 00 1 000 00 2 000 00 2 069 06 4 000 00 3 000 060 Feculty Aram UiVust Division of Unsarigby Server LALO Diviason of Fimanca aed Operators CATCH Lateral Cnganiaticea FACBUS Australian School of ludinaas amp mEc amp nn nuisirn nd the Deputy Vire Chanzeline Aradamir TEMANT TEHANT ume imm nit 1 Navigate to Space Viewer gt Charts Show Faculty Stack Plan 2 Filter by Building and Floor 3 Press Show button to display floor chart 5 ARCHIBUS Icons Filters Consoles Icons Filters Consoles Building Code This field acts as a filter Type characters of the name you need to search on and press Enter The system will return those records with the same name Use symbol as a wild card The prefix wild card Sci will search for all word containing letter sci but not beginning with Sci Wild card suffix Sci will search for all words beginning with Sci This icon expands or retracts data panels Click on the ellipsis to open a table or acts as a drop down list Pageiof3 Next gt gt Click the Next link to move to the next page This details that there are multiple pages of data Floor Plan Icon Function R Select Float over a room to retrieve information dou
12. aculties and Units AS4 4 Arthur Street AS14 14 Arthur Street AS22 22 Arthur Street m 4 3 2 Floor plans Dynamic Floor Plans UNSW Z9100706 e Help Find a form or report Highlight Drawing and Show Room List A Space Planning amp Management 4 Space Inventory amp Performance Floors H Export Floor Plan Highlights None Labe None EE Site Bungay Building Name Floor Space Viewer e23 Definitions KENC CIR Basser College G KENE C1B Tia Collane L1 B Room Types nus caes d KENC ci Basser Cone L E Hoom Function TA T GE Ee m Unit by Divisions Faculties GE _ KENG c19 Garbage Dssposal Unit C19 KENG can Morven Brown G spcis siis KEN c20 POON 1 Either type in the building code or building Reports L KEN c20 Morven Brown Li T eee RT E wee SSC name and press enter OR check box next to E Aloo Gross Arens KENC Cap Morven Brown J r BH Room Type and Occupancy Data KEN Cal Substation 19 G building and floor level you wish to VIEW View Dy LUevk sopg kacultes and KENC C22 Chancellery B unts KENG c23 Charge G KEN C22 Chancellery L1 KEN Q7 Chancery L2 Floor Plans 3 C22 Chancellary La HMC C22 Chancellery LG EENG C24 Clancy Aitormen n KENC c24 Clancy Auditorium Li KEN C24 Clancy Autorum LG EENG Cap Lowy Cancer Research Building B Charts KENG C25 Lowy Cancer Research Building Show Faculty Stack Plan ven E Lowy dd m d Li Show Faculty Anatyss Chart EENT cas Lowy Cancer
13. ble click for further l information ER Zoom In Zooms into the floor plan Zoom Extents Zooms in out to display entire plan Isometrics Projects the floor plan on a different plane for 3D viewing 6 Space Management Terms Annual Space Validation Go8 Data Dictionary Usable Floor Area UFA Gross Floor Area GFA Gross Building Area GBA Room Area per floor or building Process in which nominated University Space Editors validate that the space allocated to their organisation unit and the space attributes match the data in the ARCHIBUS space inventory system A list of Room Type and Room Function codes and descriptions aligned with TEFMA Room Type and Room Function Codes A full description of Room and Function Codes are on the Facilities Management website http www facilities unsw edu au staff contractors floor plans space information The sum of the floor areas measured at floor level from the general inside face of the building walls of all the interior spaces related to the primary function of the building This is normally computed by calculating the Fully Enclosed Covered Area FECA and deduction all of areas supplementary to the primary function of the building The following areas are deducted common use area services areas and non habitable areas The room type codes groups 100 700 groupings This figure is calculated by adding the Fully Enclosed Covered Area to the Unenclosed Cov
14. cademic Staff 1 ACADEMIC 13 B Show Unit Analysis Chart KENC F20 Goodsell Li Level 1 104 10 40 1 Office Space Group 101 Office Academic Staff 1 ACADEMIC 13 KENC F20 Goodsell L1 Level 1 105 10 17 1 Office Space Group 101 Office Academic Staff 1 ACADEMIC 13 KENC F20 Goodsell Li Level 1 106 10 40 1 Office Space Group 101 Office Academic Staff 1 ACADEMIC 13 Y m D 1 Navigate to Space Viewer Reports 2 Select Report View by Division Faculties and Unit 3 Select Division Faculty from list OR type the Division Faculty name into the blank box below field heading 4 Select Unit from list OR type a unit name into blank box below field heading 5 Room data for Unit selected appears in table 6 Click XLS export to Excel 4 3 Floor Plans 4 3 1 Types of Floor Plans There are various options for viewing floor plans Dynamic Floor Plans Floor plans highlight either Division Faculties Room Type Categories Room Primary Functions Room Functions Room Type or Units Ability to view multiple floors at the one time To print select Generate Paginated Report Option NB print one floor plan only at a time by filtering to the desired floor Division Faculty per Floor Floor plans highlight the different Division Faculty assigned space per floor Filter by Division Faculty Building or Floor or select from Floor list Unit per Floor Floor plans highlight the different unit assigned space per floor Filter by
15. ch by Uretis 5 Select on show once filter selection is Reports E Building Gross A complete MW View Dy Tewes um IT IE eu Uruts 5 Select Show once filter selection is complete 6 Option to refine selection further For example displaying only the Office Space Group Saves Report to My Favorites s UNSW radeon i Per lt Space Planning amp Management View Rooms 4 Space Inventory amp Performance Filter Show Clear 4 Space Viewer Search by Site Code s Search by Budding Code s A27 ALBRCS B18 Definitions Search by Floor Code s B Room Types Search by Primary Room Type s Search by Room Type s Room Function Search by Primary Room Function s Search by Room Funchon s W Unit by Divisons Faculbes Search by Faculty Division s Search by Unit s Room Data table 7 Export data to Excel Reports p E Gulding Gross Areas E Floor Gross Areas Room Type and Occupancy Data toc il b B view by Divicions Faculbes and Unite Building Code A 73 8125 AN 100 Fi ter OX Ste Code Building Code Building Name Floor Code Floor Name Room Code Floor Plans Dynamic Floor Plans KENE A27 Golf House G Ground Got 46 87 45 87 3 Drivrsion F aculty per Floor KENE A27 Golf Mouse G Urut per Floor KENE A27 Golf House S Locate Room KENE A27 Go Mouse G KENE A27 Golf Mouse G Charts KENE A27 Golf Mouse G B Show Faculty Stack Plan KENE A27 Golf Mouse G Show Faculty Analysis Char
16. e Planmng amp Management 4 Space Inventory amp Performance 4 Space Viewer Search by Site Code s Search by Building Code s Search by floor Code s Definitions Search by Primary Room Type s Search by Room Type s Search by Primary Room function s Search by Room Function s Search by F aculty Divissan s Search by Unit s E Room Types m Room Function E Umt by Dvsons Faouties deports uilding Gross Areas Wi ricer Grane niin Report Options Room Type and Occupancy Data W View by Divisions Faculties and Units Filter boxes to refine search 1 Click the ellipsis button to view building table and follow steps 2 3 and 4 Or type in building code and then go to step 4 ZHAN F Sign Duk Help Find a foWg or report EISEM Space Planning amp Management Filter rox B rias Search hy Flanr Code s C Letter of building A Bra Mierer Definitions duras e TT Select Value Search by Building Code s SES gt ke Primar e BIUS SBA y Bu ng S m Room Types buildings option ES A Space Inventory amp Perlormarnce Search by Ste Code s Search by Building Code s E Room Function Building Code oli af E EE B zz C26 oial E 19 Flat wis Hi20 3 3 MIs Uri Miis E Unit by Divisions ulties E i Divisions Fac i A WEST di El Building Code B ise Marre D MMS Grounds amp Site Works Building 1 PIMS Multiple Buildings Building 13 Building 14 Building 15 Building 16 Building 17
17. ered Area This figure is the enclosed and unenclosed area of the building at all building floor levels measured between the normal OUTSIDE face of any enclosing walls balustrades and supports This is the sum of usable and non usable area and excludes the wall thickness Sum of the common use area services areas and non habitable areas Room Primary Type Group 8 The room type 800 s codes Efficiency Rates The ratio of UFA to GFA Room Type Room Percentages Highlight or Floor plan view Follows the standard Go8 definitions This code describes the type of room e g office laboratory The room type codes 100 900 range A full description of the room type code are on the Facilities Management website http www facilities unsw edu au staff contractors floor plans space information Follows the standard Go8 definitions This code describes how the room is used e g is the laboratory used for research or teaching The room function codes 10 90 range A full description of the room function code are on the Facilities Management website http www facilities unsw edu au staff contractors floor plans space information Any room may have a shared room type shared room function or shared organisational level ARCHIBUS creates a new record for each share and the sum of all the shares must add up to 100 percent ARCHIBUS converts AutoCAD drawings to a flash based enterprise graphic allowing users to interact wit
18. h floor plans Double click on the room to show details within the space Note The floor plans currently do not show the shared room information they only show the information for the first record for the room This is the organisational group that occupy the room It is not the owner Therefore if a Faculty loans the same rooms to another group those rooms will be allocated to that new group Changes to the room occupant from one Faculty Division or Unit can only be done and recorded by the Space Management Unit 6 Key Contacts Name of contact Data and floor plans spacemanagement 2unsw edu au Dianne Montgomerie Issues Jan Jelenic Joe Fischer Training spacemanagement Qunsw edu au Dianne Montgomerie Ver Guide spacemanagement 2unsw edu au Dianne Montgomerie
19. l1 G 2 a3 c20 D 3 and Floor in Select Floor 3 3 201 s G 22 c20 1g window l Substation 19 AA C20 G gt C22 Chancelle cae Pa Summary by Unit 3 S sm Legend Division Faculty Code Unit Code Unit Name Total Count Total Area Average Area gt C25 Lowy Cancer Research Building o gt C27 Wallace Wurth E ARTSSOC soss School of Social Sciences 44 523 33 11 89 gt CS Substation 5A gt C6 International House gt CC1 Chfifbrook House E Dene Q Local intranet Protected Mode Off fa s 100 e 1 Navigate to Space Viewer gt Floor Plans gt Unit per Floor 2 Filter by drill down from the Select Floor window using expansion buttons Select building floor 3 Click on floor name to display floor plan 4 The floor plan will display all units occupying the floor Note DO NOT print plans from this view as it will print multiple floor plans The better option is to use the filter box to refine your search as demonstrated in Option Two below Option Two Filtering The view below highlights the floor plan and units dependent on the filter options choosen organisational unit or building to define your search Only the units select will display 3 Press Show button to display filter results 2 Use filter boxes to refine search and list of floor will display e A f ZMGQBUOIA Sign Dut Help LJ UNS Find h form or repart Highlight Rooms by Unit Per Floor nace Planning amp Management
20. nly the selected unit s To print all units on a building floor select Export Floor Plan To print only the selected units on a building floor select Doc xd 99 2X9 Qe e 9 NB If the print option Export Floor Plan is selected all the buildings and floors occupied by the various Organiational Units will be printed For printing instructions please see the bottom of page 10 4 3 4 Floor Plans Locate Room Use the filters to find the location of a room on a floor plan LNW TMISOLS v Sign Out Help Find a Term or neport h m Space Inventory amp Performance Rooms Show Space Planning amp Management Building Floor Room E Room Type Rooms E Room Functhon eon a Bulding Salting omg Poor BW Unit by Divislons Tacultles db d GOs O26 Bintogeal Srigmres G ra le Biological Sciences G GOSA Ole Biological Sciences E cosa Dip Biclcgical Sciences G Building Grass Areas ot D25 Biological Sclentes G Floor Grows Areas Con D25 Biorngicat Sciences G Room Type end Gcoupancy Dala c pat Biological Sciences G Whew by Division Faculties and Units EI eng pat Bictogical Sciences e GUB D26 Biological Sciences G GOB G26 Biological Sciences G Floor Plans El cu 026 Biological Sciences G BR Dhunamic Floor Plans a gi Di Bichogical Sciences G z E Division Faculty per Floor Gis Di Biotogkal Sciences G Unit per Floor E 613A Di Bictogical Sciences G Locate Room El aw Di Biological Sciences G E
21. ns 1 026 Se Dynamit Hor Plans KENK n26 Biologic al Science 7 Metallurgy Proces Select multiple floors to display floor plans so Legend BASS IUIS KENC pa Building 08 Value Charts KENG 09 10 Myers Studio 1 Office Space Group KENC po IO Myers Studio GZ 2 Teaching Space Group z eh D de met Za WS de G DPFS ort Central Amenities 3 Specialist Teaching or Research Space Group 7 a zn it boys e Geen l i DPFS DP2 Western Ameribe 4 Ancillary Area Space Croup Show Une Steck iar 5 Sech EA DPFS DP4 Grounds Depot Leem S Library IT and Learning Space Group 1 acd La AL KENC 12 Austrahan School 2i clo ced z KENC E12 Austrakan School Rooms XLS KENC E12 Australian School Division Faculty KENC 12 Australian School Floor Room Room Type Description Room Function Description Name KENC 12 Australian School KENC E12 Austrahan School Li 100 Non Usable Floor Area Toilets Amenities Female ALL OTHER NON USABLE AREAS University KENC 12 Australian School d E rte er gt e sepp a EES AE n vrar ran Aratesian Parhaat e 7 TEY Em EI a o R S 4 m P Not all records are shown Displays multiple floors or buildings please note you can only print one floor plan at a time 234243078 Find a form or report Sign Out Help 3 UNSW Highlight Drawing and Show Room List Space Planning amp Management 4 Space Inventory amp Performance m Highlights Primary Room Type Labeis None Export Floor Plan FR
22. rsity E12 Australian School on gr one Machos EE e epes Ceo Not all records are shown Displays floor plans on a plan for 3D viewing please note you can only print one floor plan at a time 4 3 3 Floor Plans Unit per Floor There are two options to filter information in order to view Unit space per floor Option One Drill Down The view below highlights all the units located on a building floor C20 Morven Brown Ground Floor i Z3424078 Sign Out Help UNSW Find a form or report 4 Space Planning amp Management Highlight Rooms by Unit Per Floor o Space Inventory amp Performance Filter Show Clear Export Floor Plan A Space Viewer Building Code Floor Code DeissonyFaculty Code unit Code Definitions 1 Select Unit per Floor SE T p BYR 87 Bay Street Highlight Rooms for Floor C20 G Unit ARTSSOC SOSS Doc b C15 White House gt C16 Goldstein Block B 1 Click on floor name and C18 Gasser Collega S e hb AE sl Reports gt c19 Garbage Disposal Unit C A then select Unit org code dran seat E uilkding Gross Areas T4 C20 Morven Brown m Floor Gross Areas B Room Type and Occupancy Data Ad by Divisians Faculres and Unit 5 2 t2 t Floor Plane eae O 1DDA Oo ME ll D Dynamic Floor Plans EXECDIR COOFACIL Division Faculty per Floor TENANT RETAIL28 Unit per Floor UNSW UNSWO1 peu E re UNSW UNSWO02 2 Expand on Building 1 aa c20
23. s area is enlarged or floor plans are exported Primary Room Types Highlights by Primary Room Type groupings Room No Room number only Room Function Highlight by Room Function code None No room number or sqm label appear Room Primary Functions Highlight by Primary Room Function code Room Types Highlight by Room Type code Units organisations Highlights spaces at the Organisational level None No spaces are highlighted 5 To Print select Export Floor Plan option please note while you can view multiple floors you are only able to print one floor plan at a time Please refer to the bottom of page 10 for printing instructions UNSW 23424078 e Sign Out Help H Find a form or report 4 Space Planning amp Management Highlight Drawing and Show Room List D EC EEN Floors gt Export Floor Pian Floor Plan Highlights Primary Room Type Labels None z 4 Space Viewer ste 9 g Name f oe wav SR s K Kit rt aw e KENC D16 Goldstein Hall amp Room Types KENC D16 Goldstein Hall E Room Function KENC D16 Goldstein Hall W Unit by Divisions Faculties KENC 02 NIDA KENC 02 NIDA KENC 023 Mathews Theatre f Reports E KENG 023 Mathews Theatre E Building Gross Areas KENC 023 Mathews Theatre e E Floor Gross Areas Lei E Room Type and Occupancy Data KENC e e by Divisions Faculties and KEN 026 Bloch A Science KENC 026 Biological Sciance KENC 026 Biological Science Floor Pla
24. t KENE A27 Golf House G Show Unit Stack Plan KENE A27 Golf House G E Show Unit Analysis Chart KENE A27 Gol House G KENE A27 Golf Mouse G G Room data table is displayed Further filters can be applied by entering code or text in filter box es and pressing Enter 7 Select XSL to export data to Excel Note to return from Favourites to Process Navigator Select the triangle symbol and a drop down list will appear Select Process Navigator D eo enn vi mm EEE iw c CS EG httpss archibusunsw edu su t hema al e vie r n tor gat details ax i zer Brenner 5 eeben wcrc tne Select the triangle symbol and a drop down menu SUSAN ras eg My ees eg vi es e Apa Select Process Navigator exit from favourites screen ARCHIBUS View bu Division Faculties and Unit Report ype in filter box or select from list Z3424078 e Sign Out Help CG UNSW E Find a form or report 4 Space Planning amp Management View Rooms by Divisiori Faculty and Unit E 4 Space Inventory amp Performance Select Division Facu Paginated Report XLS 4 Space Viewer Division Faculty Code A 2 B 1 C 1 D2 E 3 FI 1 L 1 M 1 N 1 R 1 S 1 T 1 U 1 vil All 19 Division Faculty Code Division ulty Name Room Area m Total Non Occup Area NUFA m Total Occup Area UFA m2 Definitions eo Room Types ADFA UNSW Canberra i j 0 00 i 0 00 0 00 Room Function ARTSSO acuity of Arts ang Social Sciences 6 00 98 074 49 E Unit by Di
25. the only module accessible is Space Planning and Management Web Central will automatically take you to the Space Viewer Window Note Other modules will be added in the near future e g Capital Project Management Asset Management and Workplace Services 7 1 Web Central HE LT CS FEX MR SEES E UNSW a 5 Pace VI Ewer Definitions E Room Types E Room Function B Unit by Divisions Faculties Reports Building Gross Areas Floor Gross Areas Room Type and Occupancy Data View by Divisions Faculties and Units Floor Plans Dynamic Floor Plans Division Faculty per Floor Unit per Floor Locate Room Charts Show Faculty Stack Plan Show Faculty Analysis Chart Show Unit Stack Plan Show Unit Analysis Chart 4 Space Viewer The Space Viewer has access to the following tasks see above panel 4 1 Definitions 4 2 Reports 4 3 Floor Plans 4 4 Charts 4 1 Definitions Room Types Classifies the type of space e g Office Laboratory Room Functions Classifies how the space is used e g teaching research Unit by Divisions Faculties Displays Division Faculty and Unit names and codes Web Central Space Planning amp Management Space Inventory amp Performance A Space Viewer Defi Lions Room Types E Room Function B Unit by Divisions Faculties 4 1 2 Room Type and Room Functions Codes and definitions are based on the Go8 Data Dictionary The Go8 Data Dictionary can be located on
26. visions Faculties BLTENV Faculty of the Built Environment 6 514 34 356 47 6 157 87 COFA College of Fine Arts 15 675 45 115 32 15 560 13 D ADVANCE Division of Advancement 1 179 33 20 48 1 158 85 Reports s Units for ARTSSOC XLS BR Building Gross Areas n d F x FE E Floor Gross Areas Unit Code A 2 C 4 E 1 G 1 H 1 J 1 S 4 T 1 AII 15 Room Tuna and Geessen Data Unit Code Unit Name Room Area m Total Non Occup Area NUFA m2 Total Occup Area UFA m view by Divisions Faculties and Units Centre for Modernism Studies in Australia 27 53 0 00 27 53 E Centre for Refuge Research 53 04 0 00 53 04 Z i i Centre for Social Research in Health 310 46 41 25 269 21 M emm School of Education 486 82 0 00 dee sz B Dynamic Floor Plans ivision Facul r Floor inlra ibam d iab Rooms for ARTSSOC EDUC CD Unit per Floor Room ones cs Room Room Room Primary Site Building Building Floor Floor Room Room Area Primary Room Primary Type Room Primary Function Room Charts Codes Code Name Code Names Code Name m Type Description Type Room Type Description Function Description Function W Show Faculty Stack Plan KENC F20 Goodsell L1 Level 1 101 19 20 1 Office Space Group 101 Office Academic Staff 1 ACADEMIC 13 W Show Faculty Analysis Chart KENC F20 Goodsell L1 Level1 102 15 92 1 Office Space Group 101 Office Academic Staff 1 ACADEMIC 13 E Show Unit Stack Plan KENC F20 Goodsell Li Level 1 103 10 13 1 Office Space Group 101 Office A
27. y multiple options Site s Building s Floor s Room Type s or Function s Division Faculty and Unit s Fields Site Code Building Code and Name Floor Code and Name Room Number Room Name Room Sqm Allocated Room Sqm Room Type and Function Codes and Descriptions Division Faculty Unit Code and Names Percentage of Space Current Room Capacity Room Comments View by Divisions Faculties and List Room data by a Unit Units Drill Down or Filter by Division Faculty Unit Fields Building Code and Name Room Number Room Sqm Room Type and Function Current Room Capacity Room Comments 4 2 2 How to Access Reports Navigate Space Viewer Reports then select the report you would like to view All reports can be exported into excel by choosing the XLS icon Reports can be saved in to My Favorites by selecting the add this view to my favorite button My Favorites will display reports saved To access saved Favorites 23424076 Find a form or report Sign Out Help 73424078 e Sign Out Help Find a form or report EU e sosnfusraror n e PIMS ADMINISTATOR Role My Profile j My Jobs My Favorites 424078 Created By 7342 s Dinesh Paikeday Add this view to favorite button 4 2 3 How to Run a Report Room Type and Occupancy Data Report Navigate to Space Viewer gt Reports gt Room Type and Occupancy Data 73424078 Sign O Hel E UNSW finda n report 4 Spac
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