Online ANS User Guide
Contents
1. Victorian VWA WorkCover pf Authority Notification of Asbestos Removal Online System User Guide for Licensed Asbestos Removalists Version 1 1 released 10 November 2014 Status i Notification of Asbestos Removal Online System Instructions Contents UNE e EN 3 2 AJSESACCOUMEC ONIN WOM eeben 4 MOI OCT ECN EE 4 A Creating a New Notification EE 5 A1 Noun Se De ANS 90 CO E E ES 6 42 Site SUDEVISOIS SCP CCM ssrin e Ea NA aE a 6 BS CUCMT DEAS ere E E 7 4A Removal site RH Ee do EE 7 CR en heen Bee 8 MG DEON seh Ce EE 11 A7 ed ege eu EE WEE 12 5 Creating a Notification PDF e 12 6 Viewing Notifications History ccccccssscccccssseecceeeeeeceeseecceascecceuseeessaseeeseeeeeseseeessageeessaaeeesseass 13 7 Making Changes to Submitted Notifications cccccccccsseeeceeeceeeseeeeeeeeeeeceeeeseeeeeeessaeeeeeeessaaeeeees 13 wsearchitig TO Ted e ee 14 9 Withdrawing e ed eu e Te EE 14 10 Saving a Notification as GDN E 15 11 My Profile TER e E 16 TiL Chancine Your Ps SW ONO EE 16 11 2 Setting Password Prompt RTE Te CN 17 11 3 Updating Your Profile TE 17 12 VWA CONIECO eege 18 13 Online system Login Request Application FOr ccccccssseccceccssseeceeeseeeeeeeeesseeseeeeseeeseeeeesaaees 19 Version 1 1 Published Nov 2014 Page 2 Notification of Asbestos Removal Online System Instructions 1 Overview To make it easier for licensed asbestos removalists to meet their regulatory oblig2. 5021 4047 Email nar_mildura vwa vic gov au Mulgrave Ground Floor 37 Dunlop Road Phone 03 9565 9444 Fax 03 9565 9400 Email nar_mulgrave vwa vic gov au Shepparton 148 150 Welsford Street Phone 03 5831 8260 Fax 03 5831 1508 Email nar_shepparton vwa vic gov au Traralgon Suites 1 amp 2 6 8 Grey Street Phone 03 5174 8900 Fax 03 5174 9086 Email nar_traralgon vwa vic gov au Wangaratta 24 Reid Street Phone 03 5721 8588 Fax 03 5721 2740 Email nar_wangaratta vwa vic gov au Warrnambool 76 Henna St Phone 03 5564 3200 Fax 03 5564 3210 Email nar_warrnambool vwa vic gov au Major Hazards Unit Level 26 222 Exhibition Street Melbourne VIC 3000 Phone 03 9641 1555 Fax 03 9641 1201 Email nar_majorhazards vwa vic gov au For technical enquires relating to asbestos removal work please contact the VWA Advisory Service on Ph 1800 136 089 or info vwa vic gov au For changes to your asbestos removal licence please contact the VWA s Licensing Branch on Ph 1300 852 562 Version 1 1 Published Nov 2014 Page 18 13 Online system Login Request Application Form Online Notification of Asbestos Removal Login Request Your employees will need a secure login to access the Notification of Asbestos Removal online form Please provide their details below and send to the VWA Email address Phone number Company name Asbestos Removal mn Number
3. Oana Change Netifica tons Se ASBLOG662 Ora CUNO Withdray Notifications ASESOD0S6 Open 1171014 Contact Us SEI ASBSDODIS Open rima i a a ASBSOO034 Open 01112014 Selecting the By Status tab will sort your notification ASESOD0IS Open 311024 history by status and will ASRSOO0LE Open DEE show all of your draft notifications at the top of the ASBLOSREL Open GA list ASBIOG735 Open oroa Test Co 133 Soh St Baal ASBLOG7ED Open BONO SOSS SOSS ASIDE FOF Open Z50204 See Eull Ai Gero Ave Mi Clear ASBLOGGE2 Open 2414 Gamm Shannon Archikects Shannon Avenue Geelong ASBLOG7OL Open SEN Cave Rufes 50 Moss Aue MI Helen ASBI05554 Open 19082014 BMW 35 segeeagn st Hawihom ASBIDGGE Open 10082014 WetwesOm ET 43T34T ASB106075 Open DONT 2014 AGL Loy Yang Sam Laine Loy Yang Version 1 1 Published Nov 2014 Page 15 Notification of Asbestos Removal Online System Instructions 11 My Profile Menu Options This is a self service area that has been created to provide you with the ability to change your password establish a series of password prompt questions and also has an option for updating your online profile details JN OW EI wa wens Asbestos Notifications w Ar ierrs Asbestos Removals WA Main Menu Password Self Service Change Password Change your current password Upon clicking on the My Profile menu tab you will be Setup Password Responses presented with these 3 options Setup your for
4. Removal Date Client Mame Site Address Site Suburb E aseso0036 Open KEE AE Saz Sr g s 4123 Mller Poet Mulgrave Fil 8500035 Open OTAI Hanya 37 Derisa Rosi Mu gree Hl ae500034 Oper Cano ANAL HAMMOND AVE EECH Contact Ls H 458500033 Oper AAO an HAMMOND AVENUE Essendon Finis Pl 258510113 Open TAHOD 4 x v Vv igen ASB 106780 Open SOOO A ote ETH SOEN ET Select the notification O you wish to withdraw 58105738 Open CaM OO 4 Test Go 423 Seneh Sr Bama by scrolling through the eis KEE Spe displayed information or using the search Basse 50 Moss Awe ME Heleni function top hand z Once you have found corner of screen hina the notification you 35 Segen st Hauho wish to withdraw click E T8 10553 i ET biet i STAT in the tick box as E SSE 10553 shown Brannon Aug Ap Dags E ASE 10558 Shaman ETa OAT D 428106075 open bagispte af AOL Loy Yang Esis Lame Loy Yang O 452 105053 Open k spies 4 AGL Loy een Eetree Lame Log sr E ASE 106057 Open 150704 AGL Loy ag Bator Lame Log sr E ASE 105355 Open Sanar range AGL Loy ag Baie Lame Loy sr E 455810623595 open 1306014 Mieapaeg Power Eng Eco Fics Harewood Previous 1 Z Next Saed the Check of the PCS you wish to withdraw select a mason then gett your w rs Please select one of these options informing of the reason for the withdrawal and then select the submit button Job cancelled Duplicate Postponed You will then be prompted to confirm that you wish to withdraw th
5. etc Update Profile Password Self Service Provide relevant details in the above fields and then click on the Update button to confirm and save these changes Note Confirmation message windows will be displayed to verify your required changes updates have been successfully saved or created for all of the above 3 My Profile functions Version 1 1 Published Nov 2014 Page 17 Notification of Asbestos Removal Online System Instructions 12 VWA Contacts If you have any questions about using the updated online notification system please contact the Administration Officers at your local VWA office VWA Regional Office Contact Details Ballarat 8C 333 Gillies St Wendouree VIC 3355 Phone 03 5338 4444 Fax 03 5338 4499 Email nar_ballarat vwa vic gov au Bendigo 104 Queen Street Phone 03 5443 8866 Fax 03 5441 3997 Email nar_bendigo vwa vic gov au Dandenong Level 5 76 Thomas Street Arkana building Phone 03 8792 9000 Fax 03 8792 9011 Email nar_dandenong vwa vic gov au Essendon Fields incl Melb Metro 171 191 Hammond Avenue Cnr English Street Essendon Fields 3041 Melway Ref 16 B8 Phone 03 9223 6888 Fax 03 9223 6801 Email nar_essendonfields vwa vic gov au Geelong Level 1 1 Yarra Street Cnr Brougham amp Yarra St Phone 03 5226 1200 Fax 03 5221 7861 Email nar_geelong vwa vic gov au Mildura 76 Lemon Avenue Phone 03 5021 4001 Fax 03
6. number as shown in Select this print button to print out a copy of this confirmation page the below example Notification o itos Removal AN VWA Office Motificd Mulgreve r Bisa Ti ELET Date of Notification EE Removal Start ININ Victorian WawisCener EEN SSES SS ee SE Authority Contact Us oer DET TT Cent Name Smith Enterprises If you now wish to Contact Porson om Smkh Contact No 0411 272 111 create another notification select REMOVAL DETAILS Create Notification Removal Site Detalls Smith Emere 1235 Miller See Mulgrew 3170 from the above menu Type of Workplace Dice Industrial Lemoveal fe oa pipes Mitinge ctrical baarde boler roams Usxpscted Situation Mo No of Employers doing removal 3 Date of Asbestos Regiter 8 10 14 Trym of Asbestos Containing Material Estimated Quantity Method of Emdosure Pr S DC Root nz SUPERVESOR S DETAILS Nominated Sup rvkortsi ASBESTOS REMOVALTST DETAILS Ucense Ro ABH License holier 5 Creating a Notification PDF fi To create a PDF file click on the Create PDF button on the confirmation page This function can be used to save and store a copy of the notification on your Computere drive for your records or to email a copy through to your clients Upon clicking this button the below window will appear on your screen File Download enti a Do you want to open or save this file ong Name ASB5
7. please enter H other details in the text boxes provided Estimated Removal Quantity Cubis Metess m Please specify the Quantity here Click on Next the final page Version 1 1 Published Nov 2014 Page 10 Notification of Asbestos Removal Online System Instructions Below is a screen example of where only Non Friable has been selected Asbestos Type E Frisbie Remova Hon Friable Removal Typs of AE Gocnmlning Mensal A UI ac Root El Ac Pipe O ac Sheet E vinyl Floor or Wail Tie D Fire Door O Pumasa Packing O Zzesmme Boards E Nan Frisble Gaskets TT Please provide further detail if Other is selected E other A Eatin iad Femoral Gunite Square Metres im Please specify the Quantity here Click on Next button to move to the final page To Note If the removal work includes both Friable and Non Friable asbestos both of these sections will need to be completed Friable is shown first on the screen followed by the Non Friable section 4 6 Declaration Screen Please read the content shown on this screen You will need to agree to these conditions and select the Yes checkbox to be able to successfully submit the notification to the VWA PRIOR TO SUBMITTING THE NOTIFICATION It is suggested that you review the content to ensure accuracy by clicking on each of these headings Notifier s Details Site Supervisors Client Det
8. 00036 pdf Selecting the Open button will open the Type Adobe Acrobat Document document in pdf format You will also be able to print out a copy from this screen or save the document in PDF format emet can be useful some files can potentially f YOU do not trust the source do not open or Select the Save button to save the file onto your computer drive This file can then be attached to an email to send an electronic copy of the confirmation page through to your client s Version 1 1 Published Nov 2014 Page 12 Notification of Asbestos Removal Online System Instructions 6 Viewing Notifications History This enhanced online system has the ability to view all notifications submitted to the VWA by your company To access this function click on the View Notification tab on the menu provided on the left hand side of the screen ee ra a Crt 6 Open Z Closed 26 were 46 lt lt First lt Previous 1 2 23 4 Next gt Last Status Removal Date Client Name Site Address Site Suburb HSB 500036 Open Wl ot Sea Erem ses 123 Miller Romi Mulgrave This provides you with By Reg ASB S00035 Open OTAI ETA 37 Dunlop Road Mulgrave a status summary of all DEEN PS Seng PER SEET of your company s By Site Subur naan a i notifications submitted DEER Open HANI ama HAMMOND AVENUE Essendon Finis using this online By Status a ASB590018 Open CEA x W Y system By Ramowa Date SBS Dee 15404 Testing Numos
9. 4 Senf Enterprises 123 Miller Road on its use Withdraw Notifications ASESOO035 Open Onn adi Happyvilie 37 Dunlop Road Contact Us ASBSODOS4 Open 01114 ANNA HAMMOND AVE ASB5O00033 Open 21004 ara HAMMOND AVENUE Essendon Fields SES ASESOO0LE Open Ono X v Y Select the notification you wish to change by ASBSODODI Drat 151024 Testing Number Allocation scrolling through the ASBLIOGTER Dra displayed information or using the search ASB10S780 Open OSI 4 b gid sdnedao Sezndasicists function refer to icon Ab De Dra MOD in the top right hand corner ASBLOG759 Drat canon BNET ER Tee Dun Test Co 123 Sm St Ealah Clicking on the notification number will reopen the entry for editing Steve Eull 44 Gearon Ave Mi Clear ASBLOGAOL Open RON 4 Dave Rufes 50 Moss Ave Mt Helen ASBLOGG64 Open 19082014 By 35 segeeagn st Hawthom ASBLDGEB Open 10082014 werwegscgy Baraat Ta ASBLOGEB2 Open 24050014 Garry Shannon Archihects Shannon Avenue Geelong ASBLOGEBL Open canon Garry Shannon Archihects Shannon Street Newtown ASBLOGG63 Drat DONO 4 Sp Wheeler 18 amer Strest Kew ASBLOSO7S Open 2002 04 AGL Loy Yang Bartos Lane Loy Yang Version 1 1 Published Nov 2014 Page 13 Notification of Asbestos Removal Online System Instructions 8 Searching for Notifications A search function is available on the View Notifications Change Notifications or Withdraw Notification screens This has been provided to assist you in locating previously submitted or draft noti
10. Allocation Change Notifications ASB LOSTE2 Deag Wither HATE ASB LOSTEO Open SONNE b didi Song Eesen ER SSB LOSTSS 15402014 L g eu 1 Yams See Dee oc Note There are ASB 106780 Dra TADIN multiple viewing ASB106759 Ors HESE options available These options will sort ATRIIS TH Tps panaan Tes Co 123 Senn St ET your notification history ASB 1LOST3S Araw EA WE WI I EH you Some whene on scene STEET Some Suburi Joo canceled by the chosen method ASB LOSTS1 Withdrawn TAOS Geary Shannon Arches 222 Exhibition Ses Iemo re De ASB 106724 Withdrewn TOE KEIER 45 Brandon Rios Mulgrave Joo canceled ASE LOSTIT ZOND Richies Lid 20 Albert ave ASE LOSTLE Deep 16402014 SE These are navigation ci Ales 4 e ASB LOSTO7 Withdrewn Trae Company mane Sons address tools to assist you in moving between pages ASB LOE7OR Withdrawn DOSE en Bul 1022 Geary Ad g pag Duplicate ASB LOSTIZ Open Poi See Bull 44 Gearon Ave 7 Making Changes to Submitted Notifications The enhanced online system also now enables editing of submitted notifications to inform of changes e g change in the removal commencement or completion date etc Click on the Change Notification Note if you know the details of the notification this search function can Company details Create Neotificstion be useful refer to next page for further guidance Client Name Vase Motificstions Ghange Matiieations ASESO0036 Open 141201
11. Client Details Removal Site Details Bete bee Declaration Notification Details Remove Commencement Daie When you click in these fields a calendar will be displayed Please use this calendar prompt to select the removal commencement amp completion dates a 15 KA Ka 2013 2014 2015 i Use this arrow to view dates for future months Once both dates have been selected the estimated number of days to complete the removal work is automatically calculated and shown in the field below Estimated Completion Date 4112014 Estimated Depending on the dates chosen in the above section you will be prompted to select one of the options as displayed in the following examples The next 4 screen shots demonstrate where at least 5 days notice has not been provided and screen results vary dependent upon selections made Notification Details Removal Commencement Date Estimated Completion Date 31 10 2014 Gebiet fu Estimated Number of Days to Complete This prompt will appear where at least 5 days notice has not been provided This Your removal commencement date confirms that less than the required 5 days notice has been provided is automatically determined by the removal commencement date selected in the above field Is this notification within 24 hours of an Unexpected Situation D Yes No You will then be prompted to select Yes or No to inform if it s an unexpected situat
12. able this date field a f aper iech T W S These buttons are provided use this calendar to SE on each screen and can be select the relevant s e aa Use these arrows to l used to move onto the next or previous screen save date b a show dates for the notificati Er n z future or previous e notifica KE a raft or months adie 2013 2014 7015 5083 Help eleted Links temap Fssdaack Capyright Okenia Emal us on Imoaka wic gaw aU 4 2 Site Supervisors Screen Site Supervisors and employee information relevant to the removal work is to be entered on this page All registered site supervisors linked to your licence will be available for selection using the drop down box as shown Back Ta Home Sty end Prewention nega Ov Notber a Details Site Supervisors Chent Details Removal Site Details Notbc ton Details Declaration Hominated Site Supervisor s the person appointed to oversee the removal work Select a Supenisor Click on the drop down arrow to select After each k relevant site supervisor is supervisor s from selected you will the list need to click on the Number of Employees Undertaking Removal Note Only Add Supervisor In this field enter the authorised number of button supervisors linked to Note multiples your licence will be selections can be employees involved in the removal work shown amp available for selection made Training and Expene
13. ails Removal Site Details Notification Details Declaration Declaration consent te the collection use and disclosure of personal information by vw A for the purpose outlined in Collection of Personal Information I dedare that the information contained in and accompanying this motification is to the best of my knowledge true understand that it is an offence under the Occupational Health and Safety Act 2004 to provide false or misleading information Tick yes to agree to this declaration sis PLEASE NOTE The submit button will only Your name appear once the Yes check box has been selected Once Submit has been selected you will then be prompted with the below message Please select Ok to submit the notification Please confirm that you wish to submit this notification to the YWA Regional Office at Mulgrave Note If all mandatory fields have not been satisfactorily completed you will receive a prompt and will be unable to submit the notification The prompt message will detail where the information is lacking and also highlight the relevant screens you need to return to Version 1 1 Published Nov 2014 Page 11 Notification of Asbestos Removal Online System Instructions 4 7 Notification Confirmation Once the notification has been submitted a confirmation page will appear on the screen indiciating the submission was successful This confirmation contains a unique reference
14. al site Select closest VWA Fiegional Office to the Removal site If you are unsure you can contact any VWA office for guidance Please select Ke OR 7 If the site is a Major Hazards Facility please ee ee ee select this option title from this list Please provide detail in this free text field indicating the ae exact location of the removal As this is a especially when it is a large mandatory field Street Adres workplace or site an entry must be made If the removal site isn t a workplace please type ina description of the site e g private residence Sabuhi Toran Postonde Type of Workplace amp Adjacent To Public Location Public Location Office Industrial Removal e og pipes fittings electrical boards boiler moms amp Demolition Site Le og factory industrial offices manufacturing Utilities Infrastructure 2 9 telecommunications pits amp pipes gas sewerage electrical amp Non Structural Domestic Removal If Other is chosen please provide detail in this free text box Version 1 1 Published Nov 2014 Page 7 Notification of Asbestos Removal Online System Instructions 4 5 Notification Details Screen Critical information about the asbestos removal is required to be entered on this page You will first need to enter the removal commencement and completion dates using the calendar prompts as shown in the below example Notber a Details Site Supervisors
15. ast 5 days notice prior to the commencement of the removal work the following will be shown also shows the next steps from the previous page Back To Home zalety ami Prevention Regetration 4nd Notification Notification of Asbestos Remova Notifier s Details Site Supervisors Client Details Removal Site Details Notification Details Declaration Notification Details Removal Commencement Date Estimated Completion Date THTV2014 11 11 2014 7 Estimated Number of Days to Complete Please select one or both of these boxes to inform of the type s of asbestos Asbestos Type both options are shown independently ae in the below examples E Friable Removal E Non Friable Removal To Note The Asbestos Type shown above may be limited to only one option e g Non Friable The options available are systemically determined based on your company s licence removal class and also considers any licence restrictions Example of where only the Friable check box has been selected please provide as much detail as possible within the available fields Note There are 2 sections to complete Friable Removal Type of Asbestos Containing Matertal ACM ihethod of Endure Sprayed Limpet O Full Enclosure C Pipe Lagging Mini Enclosure ET Insulation O Wrap and Cut C Manufactured non frisble that has become friable O Glove Bag E Frisbie Millboard If Other is selected for either of these categories
16. ations the Victorian WorkCover Authority VWA has made improvements to the Notification of Asbestos Removal online form The updated online asbestos notification system is available for use from 5 November 2014 via the VWA website vwa vic gov au notifyasbestosremoval The benefits of using the updated online system include Less information to complete as company details are populated each time a new notification is created Easy access to company notifications history including the ability to change and withdraw submitted notifications Option to save notifications as a PDF to email to clients or print it a professional one page document Improved system response times as notifications are instantly submitted and received by the VWA All users will need to submit an application to obtain a secure login to access and use the new online Notification of Asbestos Removal system For your convenience a copy of the Login Request form has been provided at the end of this document A writable version of this form is also available for download on the VWA website e g for printing in hardcopy or to electronically complete and return the document to the VWA via email email addresses are provided on the VWA Contacts page Please note The screen shots displayed throughout this document are shown for examples purposes only and may slightly differ in appearance to the final online version Comments boxes have been prov
17. cal difficulties with the Asbestos Notification sy ples Ne Contact Us Regional Office system please contact losest Contact OANTest Class Contact Number Services License Expiry License Mo Version 1 1 Published Nov 2014 Page 5 Notification of Asbestos Removal Online System Instructions 4 1 Notifier s Details Screen Your company s registered licence details will automatically populate into this screen Please enter details where relevant e g date for control plan update your contact telephone number etc ES eee la Fe E Lies le Le E we BI ee ee eae eed KMA SR al af m Kl a d Bsp D Se Se H Zen Lem Av Tel e e GR el mn esche e ei wl ee rm ei wl H lie edel GE Bock Teo Forme S and TIP You can click Notifier s Details Site Supervisors Client Details Removal Site Details Notification Details Declaration on these titles to also move between the screen views Licence Removalist s Details Licence Number Company information will automatically appear in these fields grey background fields cannot be edited Lieno Holder Name as it appears on the licence cer Contact Humber eq 0399999999 or 499999999 If this option is required please ensure the check box is selected Date of Asbestos Regeter Used to Develop Control Plan O Asbestos Register not available Domestic Premises usad When you click in solely for Domestic Purposes tick if applic
18. d then set up your questions for later use during recovery of a forgotten password Please ensure you use meaningful questions that you can remember as failure to enter these correctly will lock your account For further information about your WorkSafe Portal account please contact your company administrator Please DO NOT REPLY to this message 3 Login Screen Upon entering the VWA website vwa vic gov au notifyasbestosremoval you will be prompted to login to the online notification system using your allocated username and password emailed to you after your login request has been processed by the VWA as per the above example The login screen will look like something similar to the below Fi Wittorian WAL WorkCover hd Aare ity NOTE 1 By logging into this site you agree to abide by NN the Username Conditions of Use provided Password 2 This portal is certified to support Microsoft 7 Internet Explorer v5 to v only No other browsers are supported Token No entry is required in this field Reguired by token users only Version 1 1 Published Nov 2014 Page 4 Notification of Asbestos Removal Online System Instructions Upon successful login and selection of the Asbestos Removal tab the below screen will be displayed This page summarises your company and licence details wa Sc Asbestos Notifications Home My Profile Asbestos Removals Back To Home Safety and P
19. e chosen notification as shown Fiems contin OSC you wih to withdrew mociicecion AE Click on Withdraw to confirm action Version 1 1 Published Nov 2014 Page 14 Notification of Asbestos Removal Online System Instructions 10 Saving a Notification as a Draft At any point while entering a new notification into the system you now have the option to save the notification as a draft by selecting the Save Draft button Beck To Hame Siss ond Prevention egictratian fund Hotaia NotELoaNon of sbe b Feros Hotifier s Details Site Supervisors Client Details Removal Site Details Notification Details Declaration Client Details Contact Person s Name Contat number This function will be useful if further information or clarification of details is required before the notification can be finalised and submitted to the VWA To locate and reopen a draft notification use the View Notifications tab found on the navigation menu revention Registration And Notificgi otification of Asbestos Remova F Dri 6 Open Choe 26 WG 16 Company deta Previous LI Z 2 4 Mot Create Notification Notification Status Removal Date Client Name Site Address Site Suburb No ASBIOG E2 Dram By Client Ss Click on the notification By Site Suburb veer ai number to reopen the ASBLOGTLE Droa 161014 document for editing By Status ASBSODDD1 Cram 15102014 By RAANval Date ASBIOG SS Dram
20. fications Back To Home Safety and Preventio Regetratien And Notification Notification of Asbestos Remova 2 Asbestos Notifications z 7 Open a Company details e Withdraw Notifications Previous 1 2 Mext Create Notification 7 i S Notification No Status Removel D te Client Nare Site Address Site Suburb lee etl tl PI 455500035 Open ET Senin Enterprises 125 Miller Road EE PI 455500035 Open TaN 37 Duniog Road Withdraw Notifications HI ASES00034 Open SITE ANNA HAMMOND AVE Contact U estas nan iced EI ASESO0033 Open anna HAMMOND AVENUE Upon clicking on the search button you will be presented with the following search options To locate the notification you are looking for please enter the relevant details into the below boxes and then click on the search button Hoikan I Sabse Any Status o email dE Select this button to l clear entered details Let Kik GA amp reset the search fields 9 Withdrawing Notifications The new notification system has a built in function to allow you to advise of job cancellations by withdrawing previously submitted notifications To access this function you will need to click on the Withdraw Notification menu tab D a mi Jam pr nm ip LL JB ze re e E Lag ze RE La mn af Dim ee VIE PSCC DK Deg Sela Ch SNE CES Te Ce Lesen SS Company p Withdraw Motifications Previous 1 2 Mext kl ert tc Notification Mo Status
21. gotten password responses These secret questions will allow you to recover your password if you forget it Update Profile Update your user profile data 11 1 Changing Your Password If you wish to change your password you will need to select the Change Password option from the My Profile main menu Once done you will be presented with the below screen When selecting a new password please ensure the minimum requirements as outlined are achieved Change Password Password Self Service Please change your password Keep your nev password secure After you type your new password click the Change Password button Your new pasword must meet the following requirements Must be at least 7 characters long Must include at least 1 number Must not include any of the following values password gt Auto generate a new password New Password Contirm Password Click on this button if you would like to view your password entries Once you have typed in your new password in the above two fields select the SE Charge Patra re Change Password button to activate the change Version 1 1 Published Nov 2014 Page 16 Notification of Asbestos Removal Online System Instructions 11 2 Setting Password Prompt Questions The system allows you to establish some basis questions you will be prompted with in the event you have forgotten you password Please refer to the below c
22. ided to assist you with using the online system Any information displayed in the form fields are for sample purposes only All mandatory form fields have been marked with an Only companies with valid asbestos removal licenses will be able to fully access all of the online system features Any questions relating to the online notification system can be directed to the Administration staff at your local VWA office Contact numbers have also been provided for your reference towards the end of this document In the event you are unable at any time to access the online notification system hardcopy Notification of Asbestos Removal forms will still be accepted A copy of this form is also available for downloading from the VWA website Version 1 1 Published Nov 2014 Page 3 Notification of Asbestos Removal Online System Instructions 2 User Account Confirmation Upon receipt of your Login Request application form the VWA will establish a user account for each nominated individual Below is a sample of the email that will be sent to the each user confirming the creation of their account This email will include username and password details as the below example shows New User Account Welcome John Citizen You have been registered for access to the WorkSafe Portal Your login details are User Name John Citizen1 Password yl194DR When you first login to the Portal you will be prompted to change your password an
23. ion Asbestos Type P E Friable Removal C Non Friable Removal Version 1 1 Published Nov 2014 Page 8 Notification of Asbestos Removal Online System Instructions If Yes is chosen indicating it is an unexpected situation the below will be displayed Notification Details Removal Commencement Date Estimated Completion Date ATI 2014 ze HT WS014 ze I Estimated Number of Days to Complete Lei Your removal commencement date confirms that less than the mequined days mottos has been provided Is this notification within 24 hours of an Unexpected Situation Further information can be provided i in this free text field Please provide details of Unexpected Situation Other details of Unexpected Situation Please select one Once a selection has been made in Asbestos Type the above field you will then be f O Friable Removal C Non Friable Removal Using the drop down menu please able to progress to the next stage refer page 10 select one of the displayed options for further Where the No option is selected one of the 2 examples below will be shown depending upon your further selection Notification Details Removal Commencement Date Estimated Completion Date af iv2014 e W11 2014 Estimated Number of Days to Complete Your removal commencement date oondiems that less than the requined days notice has been provided Is this notification within 24 hou
24. nce Details of traning and enerwee of indridual employees who val perfonm asbestos removal work if different to information noted previously An entry is only required here if details differ from information previously supplied If you wish to have additional supervisors added to your licence please contact the VWA s Licensing Branch on Ph 1300 852 562 Version 1 1 Published Nov 2014 Page 6 Notification of Asbestos Removal Online System Instructions 4 3 Client Details Screen Client details including a contact name and telephone number are to be entered into this page all are mandatory free text fields Back To Home Safety and Prevention Alsgistratbon md Notification MERCI of DEN Aamar Notiber a Details Site Supervisors Client Details Removal Site Details Notification Details Declaration Chent Details Contact No is to be Chert Mame person or organization that commissioned the wark displayed as a 10 digit number with no spacing in between if landline please include area code Enter the Client details into these Contact Parson s Hame Contact number e fields 4 4 Removal Site Details Screen On this page please provide as much detail as possible relating to the removal site ensuring all mandatory fields are completed as required Please refer to comments boxes for further guidance Removal Site From the drop down menu please select the VWA office situated closest to the remov
25. omments boxes for further guidance Setup Password Responses Password Self Service In the event that you forget your password you can recover your password by answering questions known onhy to you Please choose your questions and answers that can be used to verify your identity in case you forget your password Because the answers to these questions can be used to access your account be sure to supply Your administrator requires that you supply responses to these questions If you should forget your password you will need to supply answers to all of these questions to reset your password What was your first school You need to create your own question in this field e g Name of first pet To view your answers in text format click on this button Provide answers to ae eh EE each question in V m these two fields and S Sawe Responses E Clear Show Responses then click on the Se aa Save Responses button to finalise Successfully answering these questions will grant you access to the online notification system You will then be able change your password to something easier to remember 11 3 Updating Your Profile Details Upon selecting the Update Profile button from the My Profile menu you will be presented with the window Please enter the details you wish to update on the online system e g a change to your email address phone number
26. revention Registration And Notification Notification of Asbestos Removal EE VWA Notification of Asbestos Removal System Create Notification Company Details View Notifications Change Notifications If any of the below licence details are incorrect please notify VWA Licensing Branch on 1300 852 562 or email licensing vwa vic gov au Withdraw Notifications If you require assistance or are experiencing technical difficulties with the Asbestos Notification system please contact your closest VWA Contact Us Regional Contact OANTest2 ClassA If any of the displayed information needs to be updated or amended please contact the VWA s Licensing Branch on Ph 1300 852 562 4 Creating a New Notification To create a new asbestos removal notification you will need to select the Create Notification heading from the menu shown on the left hand side of the screen Note This menu will be your main navigation tool to create view change and withdraw asbestos removal notifications Back To Home Safety and Prevention Registration And Notification Notification of Asbestos Removal Asbestos Notifications VWA Notification of Asbestos Removal System Create Notification Company Details Wiew Notifications Change Notifications If any of the below licence details are incorrect please notify YWA Licensing Branch on 1300 E32 362 or email licensing wa vic gov au Withdraw Notifications If you require assistance or are experiencing techni
27. rs of an Unexpected Situation Is the notification at least 24 hours before commencing removal of a total area of 10 sq metres or less of non friable asbestos containing material that is fixed or installed in a building structure ship or plant You will again be prompted to select Yes or No che Removal failed to meet the required regulated timeframes In order to continue notifying VWA please alter the Removal ar alternatively cancel this notification If the No option is selected you will be unable to progress past this point as this notification has failed to meet the regulated timeframes as indicated in this on screen message Notification Details Removal Commencement Date Estimated Completion Date IINA E TAT m Estimated Number of Days to Complete Your removal commencement date confirms that bess than tee required D days notice has been prorided Is this notification within 24 hours of an Unexpected Situation T Wes w No Is the notification at least 24 hours before commencing remowal of a total area of 10 sq metres or less of non friable asbestos containing material that is fixed or installed in a building structure ship or plant Where a Yes selection has been made you will be able to progress to the next stage Version 1 1 Published Nov 2014 Page 9 Notification of Asbestos Removal Online System Instructions Where the notification date has provided the VWA with at le
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