ASX Equity FlexClear™ User Manual
Contents
1. Locate trade The trade that needs to be submitted will be highlighted in grey CANC1 Copyright 2015 ASX Limited ABN 98 008 624 691 All rights reserved 2015 21 ASX Limited ASX Equity FlexClear User Manual v1 0 Step Action Description Status 3 Click Magnifying The Trade View screen will be displayed with details of the CANC1 Glass icon trade Review the trade details to confirm that it is the trade that requires cancellation 4 Click Approve button This approves the cancellation request CANC2 Click Reject button This rejects the cancellation request RCAN 5 View data Trade has been successfully cancelled in ASX Equity CANC FlexClear Trade cancellation has been rejected by ASX ARCAN Copyright 2015 ASX Limited ABN 98 008 624 691 All rights reserved 2015 22 ASX Limited ASX Equity FlexClear User Manual v1 0 4 4 OC Trade Validation 4 4 1 Session States Tarde Validation will be performed on all Equity and Index OTC trades entered into the ASX Equity FlexClear facility The following Trading Session State TSS configuration is required in ASX Trade for the purposes of OC Trade Reporting OC MO332 OC Allowed Allowed Session State Allowed by Trading Session States ma by by ASX Trade Report ASX Trade EI FlexClear Trade Class overrides DCS for TSS Session settings OPEN AA ap Y Y TRC_OPEN AM 4 10 00 SERGE2. ASX ASX Equity FlexClear User Manual EM Eh ESI ES E FGF FL na ASX Limited ASX Equity FlexClear User Manual v1 0 Disclaimer Whilst the ASX Equity FlexClear System User Manual is designed to assist Participants in using the ASX Equity FlexClear System use of this User Manual or the ASX Equity FlexClear System will not in itself ensure compliance by Participants with all relevant requirements of the ASX Group Operating Rules All examples used in the ASX Equity FlexClear User Manual are for general illustrative purposes only Although ASX Limited ABN 98 008 624 691 and its related bodies corporate ASX has made every effort to ensure the accuracy of the information as at the date of publication ASX does not give any warranty or representation as to the accuracy reliability or completeness of the information ASX reserves the right to change details in this document at any time without notice To the extent permitted by law ASX and its employees officers and contractors shall not be liable for any loss or damage arising in any way including by way of negligence from or in connection with any information provided or omitted or from any one acting or refraining to act in reliance on this information Copyright ASX Limited ABN 98 008 624 691 All rights reserved 2014 Copyright 2015 ASX Limited ABN 98 008 624 691 All rights reserved 2015 2 ASX Limited ASX Equity FlexClear User Manual v1
3. 2 2 Participant User Setup To create an ASX Equity FlexClear Participant User you should 1 Ensure you have an active ASX Online profile otherwise contact ASX Customer Service 2 Ask your Participant Administrator to create an ASX Equity FlexClear Participant User profile and request for an User Digital Certificate Administration Functionalities 3 Receive Participant User credentials from your Participant Administrator for ASX Equity FlexClear 4 Enrol and Download Digital Certificate Digital Certificate Procedures 5 Confirm login at the following link https portalselection connect asxonline com 2 3 Accessing ASX Equity FlexClear You can access ASX Equity FlexClear via the following steps 1 Open your browser and navigate to https portalselection connect asxonline com 2 Enter your ASX Online AOL login details 3 Select the ASX Equity Flex Clear Portal to continue 1 Users must login to ASX Online and change their password to activate their account 2 As per footnote 1 Copyright 2015 ASX Limited ABN 98 008 624 691 Alll rights reserved 2015 6 ASX Limited ASX Equity FlexClear User Manual v1 0 2 4 Session Timeout Session timeout and disconnection occurs after 60 minutes of inactivity You will be informed of this when attempting to perform a function in ASX Equity FlexClear and asked to log in again Be aware that when your session times out any unsaved information will be lo
4. 2222222222 Legs Side Sell Firm Buy Firm Type Style Strike Price Expiry Date Size Quantity Trade Price Sell Call American 2 01 07 10 2014 100 1000 3 0000 Buy Call American 2 00 07 10 2014 100 1000 3 0000 Equity Hedge Trade No Check LEPO Additional Information Seller Note ASX Note Copyright 2015 ASX Limited ABN 98 008 624 691 All rights reserved 2015 11 ASX Limited ASX Equity FlexClear User Manual v1 0 Click here to close AG1 AGK Dummy Cash Settled AG6 AGK Dummy TORESS Alt AIO Dummy Cash Settled Ap AIO Dummy TORESS AMP AMP Shares ANZ ANZ Shares AWC AWC Shares BHP BHP Shares BSL BSL Shares CBA CBA Shares FMG FMG Shares MQG MQG Shares NAB NAB Shares NCM NCM Shares OZL OZL Shares QBE QBE Shares RIO RIO Shares STO STO Shares TLS TLS Shares WBC WBC Shares WES WES Shares WOW WOW Shares WPL WPL Shares XJO S amp P ASX 200 Index Step Action Description Status 1 Click OTC Trade Opens the OTC Trade Search page N A hyperlink 2 Click Create new OTC Opens the OTC Trade Transaction Details page N A Trade Button 3 Enter data in OTC Enter the following data for the OTC trade N A Trade Details section e Underlying Code A pop up window with underlying codes and description appears for selection by clicking on the amp button e Underlying Basis Price Entered in dollars and cents for Equity underlying
5. Select the ASX Equity Flex Clear Portal Please select the Portal that you wish to access e ASXTradeAccept e ASX Equity FlexClea Copyright 2015 ASX Limited ABN 98 008 624 691 All rights reserved 2015 10 ASX Limited ASX Equity FlexClear User Manual v1 0 4 2 How to Create Submit Approve Please refer to the ASX Operating Rules and ASX Clear Operating Rules documents in regards to OTC reporting permitted products and reporting hours 4 2 1 OTC Reporting and Cancellation Hours Event Action OTC Equity Options OTC Index Options Market Open 10 10am 9 50am Market Close 4pm 4 30pm Market Open short trading day 10 10am 9 50am Market Close short trading day 2pm 2 30pm Cancellations allowed 10 10am 4 30pm 9 50am 5pm Cancellation allowed short trading day 10 10am 2 30pm 9 50am 2 45pm 4 2 2 OTC Creation Seller Help Contact Us ASX Equity FlexClear Welcome zhang_t Role ASX Supervisor Firm ASX Home LogOut Quick View OTC Trade OTC Trade 64 Transaction Details e Last Modified 14 10 2014 17 49 User Management Status SAPPR ASX Admin OTC Trade Details Trade Date 30 09 2014 Underlying Code AG1 8 Underlying Basis Price 3 000 Side Sell Firm 110 CSEA Buy Firm 108 Morrison Sell Clearing Member 2 Sell Customer Reference 33 Sell Clearing Account Buy Clearing Member 2 Buy Customer Reference 2 Buy Clearing Account
6. lt All gt Learn more about certificates K A 7 3 1 3 JavaScript Issue Why do get the error message JavaScript must be enabled to use this site Please enable JavaScript in your browser and try again The application checks to see if JavaScript is enabled before it renders the pages in full If JavaScript is not enabled you will not be able to enter any data It should be possible to enable JavaScript through the Internet Options gt Programs gt Manage add ons gt Toolbars and Extensions section of your browser Consult Internet Explorer Help for more information on how to do this for your browser version O Copyright 2015 ASX Limited ABN 98 008 624 691 All rights reserved 2015 30 ASX Limited ASX Equity FlexClear User Manual v1 0 General Security Privacy Content Connections Programs advanced Default web browser Internet Explorer is the default web Make default browser J Tell me if Internet Explorer is not the default web browser Manage add ons SCH Enable or disable browser add ons Manage add ons installed in your system HTML editing Choose the program that you want Internet Explorer to use for editing HTML files HTML editor Microsoft Word Z Internet programs Choose the programs you want to use Set programs for other Internet services such as e mail It might be necessary to shut down all instances of Internet Explorer before changes
7. Administration of Digital Certificates Request Revoke 6 2 OTC Service Desk OTC Service Desk will be the operational support for participants and comprises of the following groups at the ASX e Trading Operations e Clearing and Settlement Operations e Clearing Risk Quantification Trading Operations queries and Operational support of the ASX Equity FlexClear System which includes but is not limited to e ASX Equity FlexClear system access request e ASX Equity FlexClear login issues e ASX Equity FlexClear login displaying error message cannot continue e ASX Equity FlexClear site not available under http protocol e ASX Equity FlexClear site running slowly e Cannot connect to ASX Equity FlexClear e User Accounts Creation Issues Activation etc e New Participants How to e g assistance on how to submit approve or reject trades on ASX Equity FlexClear e Queries on Contingent Equity leg of the OTC trade may be directed to ASX Trading Operations via Phone 1300 655 560 Email tradingoperations asx com au Copyright 2015 ASX Limited ABN 98 008 624 691 All rights reserved 2015 26 ASX Limited ASX Equity FlexClear User Manual v1 0 Clearing and Settlement Operations queries which includes but is not limited to may be directed to ASX Clearing and Settlement Operations via OTC Trade position Margining Reporting Day 1 Cancellations Phone 1800 240 033 Email deri
8. By default OTC trades from the current day will be displayed in descending order according to the ID If there are more than ten trades for the day they can be accessed by clicking on the page number in the bottom left hand corner of the Search Results box 2 Locate trade The trade that needs to be approved will be highlighted in SAPPR grey Copyright 2015 ASX Limited ABN 98 008 624 691 All rights reserved 2015 14 ASX Limited ASX Equity FlexClear User Manual v1 0 Step Action Description Status 3 Click Magnifying Glass The Trade View screen will be displayed with details of SAPPR icon the trade This screen is read only To approve or reject the trade click on the Edit button 4 Click Edit button The Trade Edit screen will be displayed with the same SAPPR details of the trade and the following field may be edited e Seller Notes 5 Review Review the trade details SAPPR 6 Click Save button If the trade is not yet ready to be sent to the next person in SAPPR the workflow click Save Click Reject button Otherwise if it is necessary for the trade to be rejected SREJ click on the Reject button You will be prompted for a rejection reason in a pop up Add text in the Reject reason field to explain why the trade is being rejected Click Approve button Otherwise to send the trade to the buy party for approval WA
9. classes e g 25 48 and in points for Index underlying classes e g 4358 Only mandatory if Equity Hedge trade is reported as part of the OTC trade e Side Leave as Sell if Buyer is a different participant or select Crossing if reported OTC trade is a crossing e Sell Firm If reporter is the seller defaults to ASX Equity FlexClear login e Buy Firm If reported OTC trade is not a crossing Copyright 2015 ASX Limited ABN 98 008 624 691 All rights reserved 2015 12 ASX Limited ASX Equity FlexClear User Manual v1 0 Step Action Description Status e Sell Clearing Member Select from list of valid Sell Clearing Member e Sell Customer Reference not mandatory e Sell Clearing Account not mandatory If no Sell Clearing Account is entered the trade will be allocated to the default account e Ifthe reported trade is a crossing also enter Buy Clearing Member Buy Customer Reference and Buy Clearing Account Note For non crossing transactions the seller should enter all details for the buyer to approve 4 Enter data for each NA Up to four legs may be reported by clicking the button option Leg next to the last displayed leg Enter the following data for each OTC Option leg e Side Sell or Buy depending on whether you are selling or buying the leg The first leg has to be Sell because an OTC trade is always initiated by the Seller If Crossing h
10. defined in Appendix 1 Status Definitions Copyright 2015 ASX Limited ABN 98 008 624 691 All rights reserved 2015 24 ASX Limited ASX Equity FlexClear User Manual v1 0 5 FAQ Once a digital certificate has been requested how long does it take to receive my credentials ASX Customer Service aims to turnaround digital certificate requests within 24hrs What if enter the wrong password three times in a row You will be locked out of both ASX Equity FlexClear and ASX Online You will need to have your password reset by the Administrators e ASX Online Participant System Administrator at your organisation or e ASX Customer Service If I change my ASX Online password how long does it take to take effect You will need to wait at least half an hour before you can access ASX Equity FlexClear Copyright 2015 ASX Limited ABN 98 008 624 691 All rights reserved 2015 25 ASX Limited ASX Equity FlexClear User Manual v1 0 6 Contacting Support 6 1 ASX Customer Service Phone 131 ASX 131 279 Email info asx com au ASX Customer Service provides primary support for ASX Online users accessing ASX Equity FlexClear through ASX Online Tasks supported include e ASX Online password generation issues e ASX Online displaying error messages and user cannot continue e www asxonline com not available under http protocol e www asxonline com running slowly e Cannot connect to www asxonline com e
11. ect AER eg nft ABER E SYSTEM_MAINTENANCE DZ AA ES 0 AA Note 1 OTC over Equities Market Reporting Time allowed in ASX Equity FlexClear is between 10 00am and 4 40pm Note 2 Half day short trading day schedules are configurable in ASX Equity FlexClear Copyright 2015 ASX Limited ABN 98 008 624 691 All rights reserved 2015 23 ASX Limited ASX Equity FlexClear User Manual v1 0 The following Instrument Session State ISS configuration is required in ASX Trade for the purposes of OC Trade Reporting OC Allowed by FlexClear DCS Instrument Session States ISS ENQUIRE REG_HALT Time TRADING_HALT ADJUST Takeovers OC Allowed by ASX Trade for Session MO332 Allowed by ASX Trade overrides TSS settings TRC_SS TRC_SS Session State Trade Report Class N Y Y Y TRC_SS TRC_ADJUST Y Note Trading suspensions according to ASX Operating Rules ASIC 4 4 2 Status Notes Where a contingent hedge equity trade has been reported Condition Code OC validation will be performed to validate that the security isn t subject to a Takeover or Buyback period If so the contingent hedge equity trade will be rejected This is indicated in ASX Trade where Status Note on Security NS 4 4 3 Trade Rejection Any trades rejected by ASX Equity FlexClear due to validation will have a status code of AREJ and accompanying message of Trade rejected by ASX as
12. the Close button to end the user creation process 3 2 User Search Go to the User Management screen Input the Username Click Search Results will appear in summary form Pon gt 3 3 Edit User 1 Locate the Participant User in question as per User Search 2 Click on the Participant Client User in the search results 3 Make the following changes as appropriate a Roles Submitter Approver b Revoke Certificate Send request to ASX Customer Service Copyright 2015 ASX Limited ABN 98 008 624 691 All rights reserved 2015 9 ASX Limited ASX Equity FlexClear User Manual v1 0 4 Trading Functionalities Please refer to the ASX Operating Rules and ASX Clear Operating Rules documents for rules pertaining to reporting Equity and Index OTC trades and the list of products that may be reported via the ASX Equity FlexClear facility 4 1 Signing in to ASX Equity FlexClear All Sellers Buyers and Supervisors must Login ASX Clearing Portal Sign into ASX Clearing Portal Welcome to the ASX Clearing Portal Please login into the portal to access ASX Clearing services If you are having any issues accessing the site please contact ASX Customer Service on 1800 028 302 on 1800 028 302 Please enter your User Name amp Password to proceed User Name Password Terms and Conditions Privacy Statement www asxonline com www asx com au Contact Us ASX Limited ABN 98 008 624 691
13. trade will be allocated to the default account e Equity Hedge Trade Clearing Member and Customer Reference if the OTC trade includes a contingent Equity Hedge Trade for the side that the Buyer has on the Hedge Trade e Buyer Notes BUYER Review Review the trade details BUYER Click Save button If the trade is not yet ready to be sent to the next person in the workflow click Save BUYER Click Submit button If it is necessary for the trade to be approved by a second person in the buy firm click Submit BAPPR Click Reject button Otherwise if it is necessary for the trade to be rejected click on the Reject button You will be prompted for a rejection reason in a pop up Add text in the Reject reason field to explain why the trade is being rejected To exit from the Reject pop up without rejecting the trade click the Close button BREJ Copyright 2015 ASX Limited ABN 98 008 624 691 All rights reserved 2015 17 ASX Limited ASX Equity FlexClear User Manual v1 0 Step Action Description Status Click Approve button This sends the trade directly to ASX for validation This WAIT option is only available to accounts that have been set up with an Approver role 4 2 5 OTC Approve Buyer Step Action Description Status 1 Click OTC Trade Opens the OTC Trade Search page BAPPR hyperlink By d
14. 0 Contents L Jptrog upps EE SERA ERR eEE e eevee eae eee tae 5 1 1 What is ASX Equity FlexClear MP ccccsccccccssssssssseceeecesessessaeceseceseesesaeaeeeeecussuseeaeaeeeeecessessaeaeeseeens 5 1 2 Who is this User Manual for 5 1 3 FlexGlear Hotie ic 5 2 SystentSet p WEE 6 2 1 Participant Administrator User Setup 6 2 2 Participant User Setup DEE 6 2 3 Accessing ASX Equity Eexvlearm nn nnnnnnnnnnnnnrnnnnnnncnnnns 6 2 4 Session TIME OUL seri 7 2 5 Changing vour PASSWOTd sirere o ee aae e E EEEE EE E EAEE EREA 7 3 Administration F nctionalitie Sissies aaa aa 8 3 1 Create NOW USEI cit ir 8 3 2 User Scarlatti 9 3 3 Edit DE EE 9 G faellt ege TE UE 10 4 1 Signing in to ASX Equity FlexCle ar eccccociocicodanccado noto cacidan nido eege nadaa SAAR dE 10 4 2 How to Create SUbMit Appi OVE ii ia 11 4 2 1 OTC Reporting and Cancellation HOUFS csccccsssssecessececesseeeecesseeeeceeseeeeceseeeaeeeseenaees 11 4 2 2 OTC Creation A 11 4 2 3 OTE Approval Seler E 14 4 2 4 OTC Submit BUYER EE 16 4 2 5 OTC Approve Buer 18 4 3 Trade Cancellation 20 4 3 1 Acceptable OTC Maturity Dates ccononcococccncnncanononnnnnnnnnnnnnonnnnnnnnnnnnnnnonnnnnnnnnnnnnnne nn nnnnnnnnnnnnns 20 4 3 2 OTC Trade Submit Cancellation Either Party o oocoonnnoccccnononcconononcconononncnnononnnnnonononnos 21 4 3 3 OTC Trade Approve Cancellation ICounterpartl 21 4 4 OC Trade Validation E ERANA ASEA AENA d et
15. 23 4 4 1 Session States ui Ai ns 23 4 4 2 Status NOTES iii nada 24 4 4 3 Trade Rejection ceba ti dt ad 24 Ai diia ccata 25 D CONTACTING S PPOTt eeaeee ieor eege dee Egger de deed edu EE eE EES 26 O Copyright 2015 ASX Limited ABN 98 008 624 691 All rights reserved 2015 3 ASX Limited ASX Equity FlexClear User Manual v1 0 6 1 Tee Le 26 6 2 OTC Service Desk eet ista idas 26 IS in Te te EE 28 7 1 Appendix 1 Status Definitions ccccccccssssscecececeseessaeseceeecessesenaeseceeseessesaaaeseeeesseeseseaeeesess 28 7 1 1 Trade Status DefinitioNS cc ici 28 7 1 2 Cancellation Status Definitions cn nonnn rn rca nana c anna cnn a 29 7 2 Appendix 2 Digital Certificate Procedure c ccccccccsesssssscecececessessneseeeescessesseaeceseeseessesnsaeeesess 29 7 3 Appendix o Troubleshooting tii EE geet 29 7 3 1 Browsersrelated Sue aiii 29 7 3 2 Digital Certificate ISSUCS nn nnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnos 31 7 3 3 ASX Equity FlexClear User ISSUES oseiro nietas nnna ai eaii Kirana ake 31 7 3 4 Trade Input ISSUES aera a e a a d dee ten eee eee 32 Copyright 2015 ASX Limited ABN 98 008 624 691 All rights reserved 2015 4 ASX Limited ASX Equity FlexClear User Manual v1 0 1 Introduction 1 1 What is ASX Equity FlexClear ASX Equity FlexClear is a web based system for the registration of OTC Equity and Index Option trades 1 2 Who is this User Manual for The ASX Equity FlexClear User Manual ha
16. 8 008 624 691 All rights reserved 2015 18 ASX Limited ASX Equity FlexClear User Manual v1 0 Step Action Description Status Trade has been successfully approved by ASX OK Trade has failed validation in the ASX Equity FlexClear AREJ On a rare occasion it is possible for ASX Equity FlexClear to reflect a trade status of OK for a contingent equity trade however due to an ASX Trade system outage the reported equity transaction has not in fact been actioned Under this type of situation the trading participants who are parties to the trade report will be notified by ASX This situation can occur due to an ASX Trade system outage between the time it takes to confirm trade details and the time it takes the system to report the trade The option s component of the trade report will be reported into ASX Clear The Resolution actions for participants are as follows e Cancel the OTC trade using ASX Equity FlexClear as described in Section 4 3 e Request that ASX Clearing Operation cancel the OTC trade using ASX Equity FlexClear e Take no action allow only the option leg s of the trade to remain booked Le no equity leg reported ASX recommends the full cancellation of the original trade if the above situation occurs for audit purposes If trading participants are happy to proceed with the option legs without the cash equity component then they can re report the transaction in ASX Equity FlexClear and maintai
17. IT for click Approve crossings otherwise In case of a crossing clicking Approve submits the trade BUYER directly to ASX for processing Copyright 2015 ASX Limited ABN 98 008 624 691 All rights reserved 2015 15 ASX Limited ASX Equity FlexClear User Manual v1 0 4 2 4 OTC Submit Buyer OTC Trade User Management ASX Admin OTC Trade Details OTC Trade 64 Transaction Details Help Contact Us ASX Equity FlexClear Welcome zhang_t Role ASX Supervisor Firm ASX Home LogOut Trade ID 64 Date Created 30 09 2014 14 56 Last Modified 14 10 2014 17 49 Status SAPPR Trade Date Side Sell Clearing Member 2 Buy Clearing Member 2 Legs Side Sell Firm Sell Buy 30 09 2014 Underlying Code AG1 Si Underlying Basis Price 3 000 Sell Firm 110 CSEA Buy Firm 108 Morrison Sell Customer Reference 33 Sell Clearing Account Buy Customer Reference 2 Buy Clearing Account 2222222222 Buy Firm Type Style Strike Price Expiry Date Size Quantity Trade Price Call American 2 01 07 10 2014 100 1000 3 0000 Call American 2 00 07 10 2014 100 1000 3 0000 Equity Hedge Trade No Additional Information Seller Note ASX Note kLEPO Click here to close AG1 AGK Dummy Cash Settled AG6 AGK Dummy TORESS Alt AIO Dummy Cash Settled Ap AIO Dummy TORESS AMP AMP Shares ANZ ANZ Shares AWC AWC Shares BH
18. P BHP Shares BSL BSL Shares CBA CBA Shares FMG FMG Shares MQG MQG Shares NAB NAB Shares NCM NCM Shares OZL OZL Shares QBE QBE Shares RIO RIO Shares STO STO Shares TLS TLS Shares WBC WBC Shares WES WES Shares WOW WOW Shares WPL WPL Shares XJO SEP ASX 200 Index O Copyright 2015 ASX Limited ABN 98 008 624 691 All rights reserved 2015 16 ASX Limited Step 1 Action Click OTC Trade hyperlink ASX Equity FlexClear User Manual v1 0 Description Opens the OTC Trade Search page By default OTC trades from the current day will be displayed in descending order according to the ID If there are more than ten trades for the day they can be accessed by clicking on the page number in the bottom left hand corner of the Search Results box Status BUYER Locate trade The trade that needs to be submitted will be highlighted in grey BUYER Click Magnifying Glass icon The Trade View screen will be displayed with details of the trade This screen is read only To approve or reject the trade click on the Edit button BUYER Click Edit button The Trade Edit screen will be displayed with the same details of the trade and the following fields may be edited e Buy Clearing Member e Buy Customer Reference not mandatory e Buy Clearing Account not mandatory If no Buy Clearing Account is entered the
19. TC Trade Search page hyperlink By default OTC trades from the current day will be displayed in descending order according to the ld If there are more than ten trades for the day they can be accessed by clicking on the page number in the bottom left hand corner of the Search Results box 2 Locate trade The trade that needs to be submitted will be highlighted in OK grey 3 Click Magnifying The Trade View screen will be displayed with details of the OK Glass icon trade Review the trade details to confirm that it is the trade that requires cancellation 4 Click Edit button The Trade Edit screen will be displayed with the same OK details of the trade 5 Click Cancel Trade Enter the trade cancellation reason CANC2 for button a crossings For crossed OTC trades the cancellation is directly sent to otherwise ASX for processing CANC1 4 3 3 OTC Trade Approve Cancellation Counterparty These steps are to be completed by the party who is approving the trade cancellation that was submitted by the other party Step 1 Action Click OTC Trade hyperlink Description Opens the OTC Trade Search page By default OTC trades from the current day will be displayed in descending order according to the Id If there are more than ten trades for the day they can be accessed by clicking on the page number in the bottom left hand corner of the Search Results box Status
20. and send trades directly to OTC Service Desk O Copyright 2015 ASX Limited ABN 98 008 624 691 All rights reserved 2015 28 ASX Limited ASX Equity FlexClear User Manual v1 0 7 1 2 Cancellation Status Definitions Status Code Description CANC1 Trade cancellation requested and awaiting approval from the other party RCANC Trade cancellation rejected by counterparty CANC2 Trade cancellation requested and awaiting approval from ASX ARCAN Trade cancellation rejected by ASX CANC Trade cancellation approved by ASX and trade cancelled Contingent Equity Hedge Trades have to be cancelled in ASX Trade This means that an OTC trade cancellation in ASX Equity FlexClear will not automatically cancel the Equity Hedge Trade that has been automatically reported into ASX Trade Equity Hedge Trades can be identified in ASX Trade through their OC condition code and the OTC trade slip number in the Buy and Sell Info fields customer_info_s in the ASX Trade API 7 2 Appendix 2 Digital Certificate Procedure To obtain a digital certificate a Participant Administrator user must first create the user in ASX Equity FlexClear After the ASX Online Help Desk has pre registered the certificate the user will receive an email with details on how to enrol The email will be sent to the email address that has been registered in ASX Online Refer to the Client Side Digital Certificates User Enrolment Guide for fu
21. as been selected in the OTC Trade Details section the individual legs all have to be crossed e Type Call or Put e Style American or European e Strike Price Entered in dollars and cents for Equity underlying classes e g 25 40 and in points for Index underlying classes e g 4358 A strike price of 0 01 signifies that the reported OTC leg is a LEPO e Expiry Date Minimum Expiry Date is the next business day for an OTC trade where the OTC Option contract series does not yet exist and the Maximum Expiry Date is three years If an OTC trade is reported for an existing OTC contract series the expiry date is allowed to be the current day s date e Size Defaults to 100 and cannot be amended e Quantity Whole numbers between 1 and 2 147 483 647 e Trade Price Will be specified in Dollars and cents for Equity OTCs and in points for Index OTCs 5 Select Yes for Equity Enter the following data for the Contingent Equity Trade N A Hedge Trade to report e Hedge Trade Side Buy or Sell depending on the Contingent Equity whether you are selling or buying the Hedge Trade If Crossing has been selected in the OTC Copyright 2015 ASX Limited ABN 98 008 624 691 All rights reserved 2015 13 ASX Limited ASX Equity FlexClear User Manual v1 0 Step Action Description Status Trade in underlying Equity Trade Details section the Hedge Trade also has to
22. be crossed e Quantity Not allowed to exceed the OTC Trade Quantity Contract Size The OTC Trade Quantity of the largest leg will be used e Hedge Trade Sell Firm The Participant ID of the Seller of the contingent leg e Sell Clearing Member Sell Clearing Member for the Hedge Trade e Sell Customer Reference Sell Customer Reference for the Hedge Trade not mandatory e Ifthe reported trade is a crossing also enter Hedge Trade Buy Firm Buy Clearing Member and Buy Customer Reference for the Hedge Trade 6 Enter data in Additional Enter the following data N A Information section e Seller Note 7 Click Save Button If the trade is not yet ready to be sent to the next person in DRAFT the workflow click Save Click Submit Button Otherwise if it is necessary for the trade to be approved by SAPPR a second person in the sell firm click Submit Otherwise to send the trade directly to the Buyer or in WAIT for Click Approve Button 858 of a crossing directly submit the trade to ASX for crossings processing click Approve This option is only available to otherwise accounts that have been set up with an Approver role BUYER Click Close Button Leaves the current page and returns to the OTC Trade N A Search page All data entered will not be saved 4 2 3 OTC Approval Seller Step Action Description Status 1 Click OTC Trade Opens the OTC Trade Search page SAPPR hyperlink
23. efault OTC trades from the current day will be displayed in descending order according to the ID If there are more than ten trades for the day they can be accessed by clicking on the page number in the bottom left hand corner of the Search Results box 2 Locate trade The trade that needs to be submitted will be highlighted in BAPPR grey 3 Click Magnifying The Trade View screen will be displayed with details of the BAPPR Glass icon trade This screen is read only To approve or reject the trade click on the Edit button 4 Click Edit button The Trade Edit screen will be displayed with the same BAPPR details of the trade and the following fields may be edited e Buyer Notes 5 Review Review the trade details BAPPR 6 Click Save button If the trade is not yet ready to be sent to ASX click Save BAPPR Click Reject button Otherwise if it is necessary for the trade to be rejected click BREJ on the Reject button You will be prompted for a rejection reason in a pop up Add text in the Reject reason field to explain why the trade is being rejected To exit from the Reject pop up without rejecting the trade click the Close button Click Approve button This sends the trade directly to ASX for validation WAIT T View data Trade is waiting for automatic validation by ASX WAIT Copyright 2015 ASX Limited ABN 9
24. es Issue Browser Back button does not work Solution Like certain online banking applications ASX Equity FlexClear does not support use of the Back button in order to prevent trades being entered twice Depending on the location of the site the following behaviour might be observed e Unexpected page expiry e Unexpectedly reloading the current page instead of going to the previous page Since the trade input workflow allows for trades to be edited saved cancelled or rejected it shall not be necessary to use the Back button at any time O Copyright 2015 ASX Limited ABN 98 008 624 691 All rights reserved 2015 32 ASX Limited ASX Equity FlexClear User Manual v1 0 Issue Opening the application in two different browser windows logs onto the same session Solution In certain browsers such as IE 8 it is only possible to run a single session at a time on a single machine That means that if two browser windows are opened and the user logs off in the second window and logs on again under a different username the original window will assume the new username Older browsers such as IE 6 and IE7 allow separate sessions to run in separate windows This means that you can log into two windows using different usernames However we do not recommend this practice as it can be confusing and prone to error Issue Can submit a trade on a public holiday Solution The system will not accept trades for days that a
25. n a true transaction history within the system Copyright 2015 ASX Limited ABN 98 008 624 691 All rights reserved 2015 19 ASX Limited ASX Equity FlexClear User Manual v1 0 4 3 Trade Cancellation Same day OTC Trade Cancellation is permitted under the ASX Operating Rules and ASX Clear Operating Rules Both parties to the trade have to agree and submit the cancellation in ASX Equity FlexClear Where an OTC trade was reported with a contingent Equity Hedge Trade the Equity Hedge trade needs to be separately cancelled in ASX Trade That means that an OTC trade cancellation in ASX Equity FlexClear will not automatically cancel the Equity Hedge Trade that has been automatically reported into ASX Trade Equity Hedge Trades can be identified in ASX Trade through their OC condition code and the OTC trade slip number in the Buy and Sell Info fields customer_info_s in the ASX Trade API 4 3 1 Acceptable OTC Maturity Dates It should be noted that the allowable maturity for OTC trades is T 2 out to 3 years Trades will be rejected by the ASX if the maturity dates exceed these parameters Expiry dates must be a valid trading day l e no holidays or weekends allowed Copyright 2015 ASX Limited ABN 98 008 624 691 All rights reserved 2015 20 ASX Limited ASX Equity FlexClear User Manual v1 0 4 3 2 OTC Trade Submit Cancellation Either Party Step Action Description Status 1 Click OTC Trade Opens the O
26. r as per below ASX Equity FlexClear Welcome chew_d Role ASX Supervisor Firm ASX Home LogOut User Management Create New User User Search Firm Code 2 Click on the Create New User button 3 Participant Administrators will be able to search for user names that have already been set up in ASX Online AOL AOL user names are case sensitive ASX Equity FlexClear Welcome chew_d Role ASX Supervisor Firm ASX Home LogOut Create New User User Details AOL User Name Search AOL Users 4 Ifa match is found the following details will be populated e ASX Online User Name e First Name e Last Name e Email Address e Firm Code 5 Input a relevant Contact Number for the Participant User 6 Nominate one or more user roles e Submitter e Approver Copyright 2015 ASX Limited ABN 98 008 624 691 All rights reserved 2015 8 ASX Limited ASX Equity FlexClear User Manual v1 0 Participants have the ability to manage their own Users and User privileges as well as a two eyes four eyes user authorisation process Participants User s designated as both Submitter and Approver can bypass the validation requirements and send trades directly to ASX 7 Request a digital certificate on the user s behalf by checking Request Certificate and click Create User to apply changes This will send a request to ASX Customer Service for a VeriSign digital certificate 8 Click
27. re holidays in the ASX Trading Calendar Issue have been editing or viewing a trade and then encounter a message saying Error Access Denied when submit changes Solution This error may be encountered when the user s access is modified whilst using the system Please try to log in again and contact your Participant Administrator User if this is not successful Copyright 2015 ASX Limited ABN 98 008 624 691 All rights reserved 2015 33
28. rther information This can be found at ASX Online 7 3 Appendix 3 Troubleshooting 7 3 1 Browser related Issues 7 3 1 1 This website only supports Internet Explorer 6 7 and 8 Issue Why do get the error message This website only supports Internet Explorer 6 7 and 8 Please check your browser The application will automatically check your browser for compatibility You will need to try a different browser version if you try to access the site and get this message Please note that the current implementation does not support Internet Explorer 9 7 3 1 2 HTTP 403 Forbidden Issue Why do get the error message HTTP 403 Forbidden This can happen if there is not a valid digital certificate stored on the computer You can check your certificate in Internet Explorer by going to Tools gt Internet Options gt Content gt Certificates gt Personal The certificate issued should match your login name Copyright 2015 ASX Limited ABN 98 008 624 691 All rights reserved 2015 29 ASX Limited ASX Equity FlexClear User Manual v1 0 f Certificates gt Intended purpose l lt All gt k Personal Other People Intermediate Certification Authorities Trusted Root Certificatior Issued To Issued By Expiratio Friendly Name ES ASXTA UsersName ASX CA 14 06 2013 lt None gt Import Export l Remove Advanced Certificate intended purposes
29. s been written for Participant users of the ASX Equity FlexClear system Participant users of ASX Equity FlexClear include the following e Participant Administrator User e Participant User The ASX Equity FlexClear User Manual has screenshots taken from test and or development environments and therefore may not reflect final production GUIs 1 3 FlexClear Hotline Please call the following number for any FlexClear related support queries where you will be directed to the relevant department 1300 300 289 Copyright 2015 ASX Limited ABN 98 008 624 691 All rights reserved 2015 5 ASX Limited ASX Equity FlexClear User Manual v1 0 2 System Setup To access ASX Equity FlexClear you need to have e Internet Explorer 8 9 and 10 e JavaScript enabled browser e ActiveX Controls set to Enabled e Onsite MSI package installed for Windows XP Operating System 2 1 Participant Administrator User Setup To create an ASX Equity FlexClear Participant Administrator User you should 1 Ensure you have an active ASX Online AOL profile otherwise contact ASX Customer Service 2 Complete scan and email the following form to ASX Customer Service 3 Receive Participant Administration User credentials from the OTC Service Desk by email 4 Enrol and Download Digital Certificate Digital Certificate Procedures 5 Confirm login at the following link https portalselection connect asxonline com
30. st 2 5 Changing your password Your password expires every 90 days and you will be prompted by the system to enter a new password When your password has expired a message is displayed when you next attempt to log on to ASX Equity FlexClear You will not be able to log on until you have changed your password To change your password follow the prompts presented to you by the system Be aware that the following standards apply to your password 1 Passwords must contain characters from at least three 3 of the following four 4 classes a English upper case letters i e A Z b English lower case letters i e a z c Numeric Values i e 0 9 d Non alphanumeric special characters of dollar sign or _ underscore Passwords may not contain the user name or any part of the user s full name Passwords must be at least 8 characters long 4 New passwords must not be the same as the previous password e ba O Copyright 2015 ASX Limited ABN 98 008 624 691 All rights reserved 2015 7 ASX Limited ASX Equity FlexClear User Manual v1 0 3 Administration Functionalities The Administration functionalities of ASX Equity FlexClear enable Participant Administrators to e Create e Edit and e Disable Participant User accounts 3 1 Create New User 1 Create a new user by first clicking on the User Management link in the navigation panel on the left hand side of the screen The User Management Search screen will appea
31. take effect 7 3 2 Digital Certificate Issues Most problems and errors relating to digital certificates are encountered during enrolment downloading installation importing and exporting If several key pieces of information are known and precautions taken most of the problems and errors outlined in this document can be prevented Refer to the Client Side Digital Certificates User Enrolment Guide for further information This can be found at ASX Online 7 3 3 ASX Equity FlexClear User Issues If there is an issue related to the ASX Equity FlexClear login then the digital certificate authentication is not triggered For example in cases such as e A disabled user firm e An incorrect username password Copyright 2015 ASX Limited ABN 98 008 624 691 All rights reserved 2015 31 ASX Limited ASX Equity FlexClear User Manual v1 0 In such cases ASX Equity FlexClear will prevent login and display an error message Only when the issue has been resolved will the authentication of the digital signature be checked ASX Clearing Portal Sign into ASX Clearing Portal Welcome to the ASX Clearing Portal Please login into the portal to access ASX Clearing services If you are having any issues accessing the site please contact ASX Customer Service on 1800 028 302 on 1800 028 302 Invalid User Name or Password Please enter your User Name amp Password to proceed User Name user Password 7 3 4 Trade Input Issu
32. v clearing asx com au O Copyright 2015 ASX Limited ABN 98 008 624 691 All rights reserved 2015 27 ASX Limited ASX Equity FlexClear User Manual v1 0 7 Appendices 7 1 Appendix 1 Status Definitions 7 1 1 Trade Status Definitions Status Code Description Saved by the Sell party Once a trade has been saved as DRAFT the Side cannot be changed i e a trade DRAFT saved as a Crossing cannot be changed to have a different Buy Participant and a trade saved with different Sell Buy Participants cannot be changed to be a Crossing A trade saved as DRAFT can be viewed by the Buy Participant even though it has not yet been submitted to the Buy Participant for approval SAPPR Waiting for second level Sell party approval SREJ Trade has been rejected by second level Sell party approver BUYER Waiting for Buy party approval once the Sell party has submitted the trade BAPPR Waiting for second level Buy party approval BREJ Trade has been rejected by Buy party either first or second level Buy party approver WAIT Pending for automated validation AREJ Trade rejected by ASX ASXBY Pending manual validation by ASX OK Trade approved and registered by ASX participants have the ability to manage their own Users and User privileges as well as a two eyes four eyes user authorisation process Participants User s designated as both Submitter and Approver can bypass the validation requirements
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