Ted User Manual - omniscient.com.au
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1. All mail to Telephone 1300 660 152 GPO Box 2705 Facsimile 03 8610 2186 x Melbourne Victoria 3001 Email info omniscient com au ABN 88 103 223 650 TABLE OF CONTENTS Tapie of Contents iis sx exar RE wheres ERN oars Unc RET EXE FEMME ERME RO es esu y XV E ERR EEG eV at eX RR 1 AdimiriistratiOr isse ceik ode sham ote RUIN ERR Ramee dash ada chant BU ERU ONERE UR RUE MA canta SRI OL ahaa UNSR 2 Adding Modifying and Deleting Users sssssessssesenee nennen menn meme mene nene 2 Provider DetallS 5 rci rent bun eher ENMEXRUMEKNUREENEREERENARKRARIFRENKRERERMERSENENENERENMEERE REA EN ERAE nen 3 Delivery Location Details erro intet ex ERR RTERRR ERE RERIERERNSRTERAIRKRKRXRTRKRRPERERARRR XR eR EEE 3 Moving Ted to Server sscessssi sets tb EURRR kkn Muda ERRERRRRRURRRPRRRRDRRRARRRERDARURRRARRERERERRRRRRRR etme 4 Backup of Ted data erre RAS e FR RARE RYERVERERPERFANERVARYRRARIMY FAY EVANS vena areca 4 Entering AVETMISS Standard Data ssssssssssssesese e eene enne eese nemen nnn 4 Postcode FINDER i sieved EET 5 Updating TS m TAM RH 5 Main Men Options xxxix nee ripe o nicut a A CREE Ka EXER ed ERI DUE MR COE RCUEKEA ath 5 Courses and MOGQUulBS scutis etoile aon hen Re po nun Re EURO RU eR en c RE cn RR E 9 Course Detalls 5 netten p a cies Cu Rue wER RE RARE xa pn e EUR ERU x CO RR e ERAN n NOR n eu A EORR CNN 9 IM eIe eI aDI AC a eisin 11 Entry WIZatrd2. If the Field of Education and ANZSCO fields are empty please call Omniscient Australia for support Recognition 11 Nationally accredited qualification specified in a national Training Package x Qualification 511 Cerificate V x You will need to enter the Nominal Hours ASCO Petre Associate Posso NominalHous At the qualification level the hours can be Conce Hex Greate approximate as it will change depending on the NEN 4 electives chosen Then click Create and the qualification will be added to the Course list available within Ted UNIT OF COMPETENCY WIZARD It is now necessary to create the units of E i 3 Order by Identifier Name competencies Click on Course then the Unit of 4 eon x Competency wizard COo EENE The options are to select a package and click Search e Ea this will produce a list of all units of competencies that belong to the Training Package selected or type Prepare and execute documents in a Unit identifier or a Unit name aem I BSACS301A Apply the principles of confidentially and security within the legal environment id carry out tasks Once the full list of units are displayed you can select ee legal miel ino the required units by either holding down the shift 254549 Resestch locate and provide laa and ther infomation response to request BSALC5014 Runa file key and clicking on the top unit and t
3. identifier and module name Module Summary To run this report you need to have the module detail s window open with the chosen module highlighted You can print multiple modules at a time by changing the Show drop down box at the top of the List window from Module s to Selected Module s to Print Active You can then highlight more that one module by holding down either Shift or Ctrl key and selecting the modules required When you have highlighted the modules you wish to print click the Print menu option then select Module Summary Trainee Summary To run this report you need to have the trainee detail s window open with the chosen trainee highlighted You can print multiple trainees at a time by changing the Show drop down box at the top of the List window from Trainee s to Selected Trainee s to Print Active You can then highlight more that one trainee by holding down either Shift or Ctrl key and selecting the trainees required When you have highlighted the trainees you wish to print click the Print menu option then select Trainee Summary Enrolment Summary Best option for printing This option will give you Trainee Identifier Name Gender and Date of Birth It also has the Qualification Code and Title with the Units of Competency Identifiers and Names that the Ted User Manual 27 07 2009 Page 25 of 31 student is enrolled in enrolment start end date with approved hours and the Mark Like the trainee summary repor
4. manually entering the information using the Course Details menu above Unit of Competency Wizard menu item This option allows you to build Training Package Unit of Competencies by searching rather than manually entering the information using the Module Details menu above Apply known classification codes menu item This option will run from the wizard database and update all classification codes such as field of education codes TRAINEE MENU Trainee Details menu item This option allows you to manage the personal details of trainees General History menu item The option allows you to enter additional general details per trainee these details are dated and can be used as a history or general notes area Filter menu item This enables you to define only certain Trainees by selected criteria for example only those trainees enrolled in a particular Course Ted User Manual 27 07 2009 Page 6 of 31 Show only active menu item If this is selected it will only list the active students not the ones that have been archived ENROLMENT MENU Enrolment Details menu item This option allows you to enrol the client in a Training Package Qualification or Course and then the associated units of competency or modules FIND MENU Course menu item This option allows you to find a Course or Qualification This is either by name or identifier Module menu item This option allows you to find a Module or a Unit of Competency This is e
5. until all trainees enrolled in the module are first dropped from the module MOVING THROUGH THE MODULE LIST Click Next to advance to the next record The List window will follow your actions and show the record you are currently on in blue Click Prev to move to the previous record Again the List window will follow your actions and show the record you are currently on in blue To close the List Module s and Module Details windows click the Close button on each window Note It is not absolutely necessary to close the List window as it is a multi mode window which is also used for trainee course and module lists Entry Wizards TED is currently equipped with most course Training Package Qualification details and Unit of Competency module details both the course and module details come complete with the AVETMISS classifications making your job that much easier The intention of the wizard is to generate all the course and module records for you A course or module not found by the wizard means that you are required to enter those details manually However please contact Omniscient Australia first to ensure that you have the latest version of Ted one which may have the required information entered into it QUALIFICATION WIZARD To create a course using the Qualification Wizard from the main menu e Click Course Click Qualification Wizard p EE Vt Lad The window or similar opposite appears Couseidenti
6. 29 Bathurst Steet Click Provider Details e e The screen opposite should appear B Suburb IHOBART Post Codi State um Click Edit and amend details s ses eel N Christine Williams Click Save and then Close 0g Phone No Facsimile No m Email rristne williams educationtas gov ad Delivery Location Details ER ERE ESTEE At least one 1 location record must exist in order to enrol trainees in courses and modules This will be evident later when talking about enrolling trainees to a course To manage location details from the main menu Click Provider Click Location Details Both the List Location and Location details windows appear The List Location window shows the location identifier and name of each location you have entered To retrieve and show the location details of a location appearing in the list double click its name this will populate the fields in the location details window with the recorded information Identifier field Each location must have a number or code as its identifier This identifier can be made up by the RTO one suggested method is to use the location s postcode Name field This is the name of the delivery location as referred to by the RTO Suburb field This field contains the suburb or town of the location This field is validated using built in postcodes Postcode field This field contains the postcode of the location it is automatically inserted after you
7. Click the edit button and then uncheck the active button The drop down Trainee menu has an option of Show only active TO DELETE A TRAINEE RECORD Double click the trainee name in the List Trainee s window to populate the fields on the Trainee Details window Switch to the trainee details window then click the Delete button The following dialogue appears T E D Click Yes to delete This Trainee is about to be deleted Do you wish to Continue Warning Records that have been deleted cannot be recovered Yes Enrolment Details TED allows you to enrol trainees in any number of J x courses qualifications and modules units of competency Show Traineets z pes sory To enrol trainees from the main menu SMITH MALCOLM Click Enrolment SMITH BU e Click Enrolment Details e Both the List Trainee s and Enrolment windows appear Certificate Il in Food Processing Dairy Basic Calibration Competent Calculations B Competent Cleaning amp Sanitatio Details Mark Close At this point you should know that enrolments can be made for a single trainee or multiple trainees using the bulk enrolment process This will be explained further as we progress ENROLLING A SINGLE TRAINEE TO A COURSE On the List Trainee s window double click the trainee you want to enrol The Enrolment trainee name window will now show the courses already enrolled or show nothing To enrol in a cour
8. Module Unit of Competency Flag must be M Where the Module Unit of Competency NATOOO60 file reports a Unit of Competency Identifier as specified within a national Training Package the Module Unit of Competency Flag must be C Module Name field This field contains the title of the module associated with a module identifier Where the module is nationally accredited the Module Name must be the nationally accredited module name Where the module is State Territory accredited the Module Name must be the State Territory accredited module name Where the module is accredited by the Training Organisation the Module Name must be the Training Organisation approved accredited module name Module Field of Education field This field contains a code that uniquely identifies the Field of Education group of a module or unit of competency A module or unit of competency must be classified according to its primary content independent of the context in which it may be delivered A module is assigned a Field of Education group during the process of accreditation The Field of Education Group Identifier must be a valid major level group The validation process of TED will ensure that you select a valid code from the built in Field of Education Group codes of the AVETMISS classifications How validation occurs will be explained later in this manual Module Nominal Hours Supervised field This field contains the value of Nominal Hours S
9. and Mark You can also show or hide course and module Identifiers by clicking the Menu button then selecting Show Identifiers The displayed records can either be sorted in name or identifier order click the Menu button select Sort by then choose one of the sort options If you have setup Course Streams you may also want to turn on the Show Stream option under the Menu button DROPPING ENROLMENTS NOTE This is only to be used if data entry error has occurred If training was planned and then later cancelled mark the module as Withdrawn and indicate whether training was undertaken in that module A time will come where you need to drop a trainee from an enrolled course or module this is accomplished by clicking on the course name or module to drop then clicking on the Drop button Dropping a course results in the following dialogue being produced warning you that the course and all its dependants will be dropped Dropping a module is much the same as dropping a course except that after you have selected a module or modules to drop you click the Drop Now button instead of the Drop button The dialogue that appears is also much the same as that for the course and has the same set of button options PARTICIPATED Each module can be in one of three states planned training and complete When a trainee is initially enrolled you can enroll all modules that are on the trainee s training plan You will NOT tick the Participated ti
10. click on the check box next to Not Stated and this will record this as none Or double click the option to include it in the list of disabilities then click OK You can enter more than one disability TO ADD NEW TRAINEE RECORDS Click the Add button then enter the information as described in the fields list TO EDIT TRAINEE DETAILS Double click the trainee name in the List Trainee s window to populate the fields on the Trainee Details window Switch to the trainee details window then click the Edit button Enter the new values then click the Save button TO FIND A TRAINEE You can find a trainee by browsing through the trainee list or by using the Find option from the main menu Click the Find menu Click the Trainee menu item The trainee details screen will appear with all fields blank you can the type in a partial identifier surname or given name You do not need to fill in all three fields Some trainee s names are quite unique and you will only need to type in a few letters other names are more common for example to find Anne Smith you might type in SMI into the surname and A into Ted User Manual 27 07 2009 Page 18 of 31 the given name to avoid finding the trainee named Craig Smith After you have typed in the partial search details click the Find button at the bottom of the trainee details screen If your search matches more than one trainee only the first trainee will be displayed TO ARCHIVE A TRAINEE
11. have elected to show the mark column on the enrolment form the column will now show the mark applied to the module s Marking Captions You can alter the list of Marking Captions to add special state specific entries or change the names to match your systems From the main menu Click File Click Marking Captions Caption field You can name each marking caption how ever you like there is no requirement to match your name with the AVETMISS codes For example you might want a High Distinction caption that is linked to the 20 Competent AVETMISS code NOTE When you rename a marking caption that has already been used to mark modules the mark on all of those modules will now show the new name Ted User Manual 27 07 2009 Page 23 of 31 Code field Each marking caption has a unique code up to 3 characters long This code can also be freely changed and does not need to match any AVETMISS requirements AVETMISS Code field Each marking caption must be linked to an AVETMISS code Two marking captions may be linked to the same AVETMISS code for example you may wish to distinguish a Distinction from a Pass both of which use the 20 Competent AVETMISS code Most of the AVETMISS codes are common across all states Some states have additional state specific codes that you may wish to add to your marking caption list As an example Queensland has a code 12 Underpinning knowledge of off the job training completed NOTE You do not need to
12. have entered a valid suburb or town State field This field contains the state in which the location is situated It is automatically inserted for you after the postcode of the suburb or town is applied to the postcode field TO EDIT AN EXISTING RECORD Double click the location name in the List Location window Switch to the location details window by clicking the window caption or body of the location details window Enter the changes as required Click the Save button TO DELETE A LOCATION RECORD Double click the location name in the List Location window e Switch to the location details window by clicking the window W2 caption or body of the location details window Cy CNET e Click the Delete button N Do you wish to Continue Ted User Manual 27 07 2009 The following dialogue appears e If you are sure that you want to continue and delete the record click Yes NOTE Any record you delete cannot be recovered MOVING THROUGH THE LOCATION LIST Click Next to advance to the next record The List window will follow your actions and show the record you are currently on in blue Click Prev to move to the previous record Again the List window will follow your actions and show the record you are currently on in blue To close the List Location and Location Details windows click the Close button on each window Moving Ted to a Server Ted can be moved onto a server for the use of others at their stations Whils
13. option refers to a particular date the Mid Year date in the menu title these dates are today the end of last month and the month before that Ted uses the Mid Year date when it checks that enrolments have been marked only enrolments that have an end date between the 1 of January and the Mid Year date will be checked THE EXPORT PROCESS When you run an Avetmiss export you will go through the following steps 1 Ted will show a progress bar titled Creating Report 2 Ted performs some checks on your data before it does the export If it finds some details that you need to change then it will stop with a question starting with Some enrolment s The export process will have been aborted and no Avetmiss files created the question is asking if you would like to view a report listing the details you need to change 3 If all checks are passed Ted may ask you another question This question will inform you of the number of enrolment records that Ted is not going to export You do not have to do anything with these enrolments but please understand why they are not reporting before continuing the export 4 After all of the export files have been created a Collection Statistics screen will be shown This screen will create a summary document containing details of what was just exported this document is a lot easier to read than the native Avetmiss files Press the OK button to create the default summary document otherwise you may
14. setup a marking caption for the AVETMISS code 70 Continuing Studies Ted will automatically export this code under the following conditions Ted reports this code when a module is Unmarked and has an End Date in the next calendar year Ted User Manual 27 07 2009 Page 24 of 31 PRINT FUNCTIONS TED does not come with an add hoc report tool but this does not mean you cannot get the types of reports that you want For each report Ted generates an RTF formatted document and loads it into your word processor you then have the option of saving the document or sending the report to your printer There are a number of standard reports in Ted accessed from the Print menu option show below Provider Summary To run this report simply click the Print menu option and then click Provider Summary The provider summary report also includes a list of provider location records Course Summary To run this report you need to have the course detail s window open with the chosen course highlighted You can print multiple courses at a time by changing the Show drop down box at the top of the List window from Course s to Selected Course s to Print Active You can then highlight more that one course by holding down either Shift or Ctrl key and selecting the courses required When you have highlighted the courses you wish to print click the Print menu option then select Course Summary For each course there will be a list of attached modules giving the
15. S 29 Funding EXDOFES iso ceo coa Dar ete Ea xx Evae eta Eva x Ta PvE Ua KP ERVDRDANR Ra Na E NEUEN NEMO ERUEN MNA tien 30 Avetmiss in Victoria tni tr khe xa sii a Ex p o IR M RIXA ASA G IPETHDERX st ina ETEA RN EENE 31 Avetmiss IM Queensland o cr rex oae stars ERAT REKREXREMAKR ER AANE EDIM EDENN NAE 31 Avetmiss in New South Wales 0 ccccecece ec eee nee ee nena ne nee ne see ne enhn aene nnn 31 Avetmiss IN other States inerte y RR Dimes ARYRRNREREERERMERRERUAERNRENARE RA R IEN 31 Ted User Manual 27 07 2009 Page 1 of 31 Excellence ta Software ADMINISTRATION Adding Modifying and Deleting Users zi User Name Administrator In order to access Ted you must be a designated user this is achieved in this section From the main menu Click File Click Security The following screen will appear AD DING A USER User Name D 4 X Administrator Password Click the Add button EEA EEA pesa A A Enter a username If the person you are adding is to administer Ted click the Administrator box Click ENTER Save the record by clicking the Save button The password dialogue window appears Enter the password for the new user Click ENTER Verify the password you entered for the new user then ENTER If both entries match focus is set to the OK button Click Ok to apply the password to the new user and close the password dialogue To add additional users repeat these steps DELETING A USER To d
16. SIRERERIUS DIA BE own 00 ering srt Sera If any details are unknown enter X or Not Stated TET J J 25 Em Ea Er Izd The List Trainee s window shows the identifiers and names of trainees you have entered To retrieve the details of a trainee double click the name of the trainee you want to retrieve This populates the fields on the Trainee Details window with the information recorded for the selected trainee Trainee Identifier field Each trainee needs a unique identifier which can be a number or code created by the RTO Ted can be configured to automatically create an Identifier for each Trainee as they are added this can be done on the Configuration screen under the File menu Trainee Gender field This field contains a flag which identifies the gender of the trainee Male or Female The entry means not stated Trainee Date of Birth field This field contains the date on which the trainee was born The year of birth must precede the collection year All components must represent a valid date The age of a trainee is expected to fall between 5 and 95 years Trainee Active field This flag indicates if student is active or archived Trainee Title field This field contains the trainee s title for example Mr Mrs Miss etc Trainee Surname field This field contains the trainee s surname Trainee Given Name field This field contains the trainee s given name Ea
17. Source as part of Word s Mail Merge Wizard Some of the trainee list reports are ALL TRAINEE S This report prints a list of trainees as per the following example Identifier Trainee 00001 SMITH MALCOM 0 1 1 1 1 00002 SMITH BO TRAINEE S WITH CLIENT This report prints a list of trainees similar to the A Trainee s report but includes an additional column displaying the Client selected for each Trainee s enrolment For example Identifier _Trainee _Client F amp G Dairies SMITH BO Other Trainee s with reports are available showing a different additional column Ted User Manual 27 07 2009 Page 26 of 31 TRAINEE S IN COURSE This is a special report which allows you to set a number of options for the report When selected the following window appears Certificate III in Transport and Distribution Road Transport Course In Program DoS E Stas fay 05 5 0 n zl Year Qualification Completed Qualification Issued in Module Module In Purchasing Contract sg Schedule Enroled between L 1 and Marked as Anything E I Show State of Enrolment Show Module Enrolments T Show Additional Module Details Select a course by clicking the Course button To run the report click the Print button e Cancel Print There are various options to specify which trainees should be li
18. T E D x a Course If you click the Yes button while trainees are enrolled in the di 2108AAA Certificate in Food Processing Dairy course the following dialogue window appears cannot be deleted while trainee s are enroled In this case TED will not allow you to delete the course details Ted User Manual 27 07 2009 until all trainee enrolled in the course are first dropped from the course MOVING THROUGH THE COURSE LIST Click Next to advance to the next record The List window will follow your actions and show the record you are currently on in blue Click Prev to move to the previous record Again the List window will follow your actions and show the record you are currently on in blue To close the List Course s and Course Details windows click the Close button on each window NOTE It is not absolutely necessary to close the List window as it is a multi mode window which is also used for trainee course and module lists Module Details Before going any further you should know that Ted is capable of generating all the course and module records for you For information on how to do this go to the Wizard section of this manual TED allows any number of modules or Units of Competency to be defined and ensures that the information you enter complies with the rules of AVETMISS once defined they can be attached to one or more courses or qualifications To manage module details from the main menu List odul
19. branch with a symbol double click the branch description Fields which are drop down list boxes are filled with valid AVETMISS code descriptions only This also applies to fields that are state specific and required to be exported for statistical collections Postcode finder Ted does not allow you to enter postcodes directly into the postcode fields neither does it allow you to select the abbreviated state names required for export Instead you are required to enter a valid suburb or town name if the name you enter is accepted Ted will populate the postcode field with the correct code and select the abbreviated state name based on the postcode It will also correctly distinguish state name codes from both NSW and the ACT whose postcodes both begin with 2 If you enter a suburb or town name that exists in more than one state Ted will call the postcode finder with the first of the duplicate locations highlighted To accept one of the localities double click the name or click the name then click the OK button You can also initiate a new search by typing a name in the Search for field of the postcode finder as you type the first of the locations beginning with the letters that you type is highlighted This is designed to speed up the process of finding postcodes and in the majority of cases you will find the suburb before typing its full name The search can also be made against the postcode itself to do this the Order by opt
20. ch trainee has two addresses a Best Contact Address and a Residential Address Only one address is show at a time you can show the other address by clicking the Tab below the address details When entering in trainee details you will fill in the Best Contact address first Trainee Street field This field contains the suburb or town of the location This field is validated using the built in postcodes More on this later Trainee Suburb field This field contains the suburb or town of the location This field is validated using the built in postcodes Remember to press the ENTER key start this validation NOTE Pressing ENTER on the Best Contact Suburb will also copy the Best Contact Address details into the Residential Address details on the to reduce your typing when Ted User Manual 27 07 2009 Page 16 of 31 they are the same Trainee Postcode field This field contains the postcode of the residential address it is automatically inserted after you have entered a valid suburb or town Trainee State field This field contains the state in which the trainee resides It is automatically inserted for you after the postcode of the suburb or town is applied to the postcode field Trainee Phone field This field contains a home number by which a student may be contacted Trainee Email field Enter email address if applicable Trainee Comment field You can type anything you like into this field ALL of the remaining fields are ques
21. ck box whilst enrolling the modules to indicate that training has not yet commenced Ted will show No Participation under the mark column Ted User Manual 27 07 2009 Page 22 of 31 These enrolments will not be reported to AVETMISS for most states Once you have evidence of training in a module you can tick the Participated tick box Ted will show Unmarked under the mark column Once all training in a module has been completed you can mark the module please refer to the next section Marking Enrolments From the enrolment window e Click the module or modules to mark e Click the Mark button Select the Mark Caption from the menu Choose one of the following options described in the table below Unmarked Student has been enrolled in units Competent Assessed as Competent Not yet Competent Assessed as Not Competent Withdrawn When selecting this option you will be asked Has trainee participated in this Module Unit of Competency Enrolment This means did they attend any classes If you answer Yes than a mark of Withdrawn will be shown If you answer No than a mark of Cancelled will be shown and this will not be included in the AVETMISS export RPL Granted Recognition of Prior Learning Granted RPL Not Granted Recognition of Prior Learning Not Granted RCC Granted Recognition of Current Competency Granted RCC Not Granted Recognition of Current Competency Not Granted Credit Transfer Credit Transfer If you
22. depending on what state you are reporting Course Client field This field can be used to indicate which client employer has sent you this trainee This field is optional and can be used in whatever way you wish Course Program field This field is optional and can be used to indicate what class intake course the trainee is part of while doing this training If you fill in this field with a Class Code then you can print out a Class List of all trainee s with the same Class Code Course Subcontractor field This field is used to indicate that training delivery may have been sub contracted to another company Course Status field This fields is used to indicate the status of the course enrollment It will start with a default value of Training NOT Complete and can be changed later once all training in this course has been completed ENROLLING IN UNITS OF COMPETENCY Enrolment in the course is now complete and you should see this in the enrolment window Below the course name you will see the modules attributed to the course These are shown light grey on white the grey indicates that whilst the modules appear in the list no units have yet been enrolled To begin a unit enrolment click on the name of the unit appearing light grey on white more than one unit can be selected by using either the Shift or Control key then click the Enrol Now button This produces the module enrolment details window ready for you to supply the informatio
23. e e Select the type of search course module or Training l El Package an Enter a qualification or unit identifier or e Enter a qualification or unit name e Click the search button For both the identifier and name you are not required to enter the full identifier or name description Ted will search on partial entries If you enter a single word or phrase Ted will find any reference to the word or phrase in any part of the description For example if you type the word FOOD the result of the search will list Cookery Food Freezing Seafood Cooking and Food Hygiene etc The same applies with the identifiers Typing in BSB in the Qualification Identifier box and Ted User Manual 27 07 2009 Page 13 of 31 clicking search will show all qualifications in the BSB Training Package When you have located the qualification or unit you want Ted to generate click on the qualification then click the Create Qualification button If you want more than one qualification from the list then by holding down the Shift key and highlighting first and last all qualifications will be created but if you wish to be selective hold down the Ctrl key and highlight the specific qualifications required T E Ec uoc MEM You will see that the fields on this window are enter nj populated with all the relevant information required NETS rss vea maU to create the course record i faee id Field of Education Human Welfare Studies and Services
24. e 00 ES ps Course Show Module s f Detail Sotby e Click Module Details Both the List Modules and Module Details windows appear Identifier LL s Vet Module is of Vocational intent Module O Unit of Competency Name The List Module s window shows the identifiers and names of modules you have entered To Field of Education Nominal Hours Supervised Unsupervisea Active ACFE Caegory z Add Edi Save J Cancel Delete Prey J Next J Close retrieve the details of a module double click the name of the module you want to retrieve This populates the fields on the Module Details window with the information recorded for the selected module If the Active field is checked then the module is active if this box isn t checked then the module has been archived Module Identifier field This field contains a code which uniquely identifies a module Where a module is part of an accredited course recognised training program or recognised short course the module code assigned during the process of accreditation must be used Where the Training Organisation approves or accredits modules locally the Module Identifier must be prefixed with the Training Organisation Identifier as issued by ACFEB If this number is less than four characters leading zeroes must be placed in front eg Training Organisation Identifier 205 should be 0205 Module Is Vet fi
25. eld This flag indicates if the course is of Vocational Intent Vocational intent is where the training program is intended to develop skills of relevance in the workplace The VET non VET Flag is assigned during the process of accreditation and must not be altered Where a course is locally approved accredited the Training Organisation must assign the VET non VET Flag Hobby and Enrichment programs are Non VET activity VET activity includes further education activity eg ESL literacy and VCE programs Ted User Manual 27 07 2009 Page 11 of 31 General and pre vocational programs that are designed as pre requisites for other VET programs should also be classified as VET The presence of some potential vocational content in a program does not of itself make a program VET If the intention of the training program is vocational the VET Non VET Flag is set to Yes If the intention of the training program is not vocational the VET Non VET Flag is set to No Where the Module Unit of Competency Flag on the Module Unit of Competency NATOOO60 file is C Unit of Competency the VET non VET Flag must be Y as all units of competency are of vocational intent Module Active field This flag indicates if module is active or archived Module Unit of Competency field This flag indicates whether the record is a module or a unit of competency Where the Module Unit of Competency NATOOO60 file reports a Module Identifier the
26. elete a current user from the system Click on the user name to remove then click the Delete button If you are sure that you want to continue click the Yes button If you are not sure click the No button MODIFYING A USER Click on the user name to edit then click the Edit button e Enter the new values then click the Save button e To change the password of a current user click on the user name whose password is to be changed then click the Password button Enter the current or old password Enter the new password Verify the new password Click OK to save the new password and close the dialogue window or Cancel to ignore the changes and close the dialogue window CHANGE PASSWORD The current user can change his or her password without opening the security window From the main menu e Click File Click Change Password The following window appears Enter the current or old password Enter the new password Verify the new password Click OK to save the new password and close the dialogue window or Cancel to ignore the changes and close the dialogue window Ted User Manual 27 07 2009 Page 2 of 31 Provider Details Provider information is entered in the setup phase of Ted It is important to update this screen when changes occur Name orice of Ppst Compulsory Education and Training Short Name oPcer From the main menu Type n School Government Click Provider E Address 1
27. entifier Course Is Vet field This flag indicates if the course is of Vocational Intent Course Active field This flag indicates if course is active or archived Course Name field The full name of the course or the full name of the qualification Where the course is nationally accredited and does not lead to a qualification specified in a national Training Package the Course Name must be the nationally accredited course name Where the course is State Territory accredited the Course Name must be the State Territory accredited course name Course Field of Education field This field contains a code that uniquely identifies the major level field of Education of a course The course must be classified to a field of study according to the course s intended major vocational outcome and content To set this field click in the body of the list box or click the down arrow to expose the choices available Course Recognition field This field contains a code that uniquely identifies the organisational level of the authority that has granted recognition of a course Training Organisations reporting locally accredited courses are requested to assign a Recognition Status Identifier of 14 Other Courses are classified against a single recognition status Where more than one Ted User Manual 27 07 2009 Page 9 of 31 recognition level applies to a course the highest level should be reported To set this field click in the body
28. f all fields have data entered into them a message will flash stating that all fields are OK AVETMISS MENU Create YEAR Report menu item This option is used in reporting results to the State Training Department It will export all training performed in the year selected Create Mid Year Report menu item This option is used in reporting results to the State Training Department It will export all training performed in the year upto the Mid Year point selected Create Trainee Export menu item This option can be used to export only one or a few trainees rather than all trainees that have done some training in the current year Create Course Site or Booking Export menu item This option is primarily used in making claims on the NSW APL website WINDOW MENU The first 4 items relate to the arrangement of windows and is fully covered in your Windows manuals List menu item This option shows a list of open windows by which you can switch to any one of them by selecting a window appearing in the list This is dynamic meaning that as you open or close windows the list will update itself automatically HELP MENU Contents menu item This option takes you to the contents section of the help system Access this any time by pressing the F1 key How To menu item This option takes you to the How To section of the help system This gives step by step instruction on how to perform tasks throughout Ted About Ted menu item This opti
29. hen the bottom Joris wesesmese gt a ae nean pacts unit and all will be included or if you wish to be BSALLG4014 Arrange documents and list exhibits for litigation support BSALLG5OTA Assist with the discovery process selective you can hold down the Ctrl key and click on E585599 jAmesrin cout BSALLG5O3A Attend pre trial negotiations the units required as shown Then click Create BSAL0301A Asset in piortising and planning activities in a legal practice zi u n its Cancel Create Unit s Vurdbubi novem thao Snes he x Nominal Hours Supervised Identifier C Module Unit of Competency Name Negotiate with others to achieve tasks and goals Once this is done click on the next Nonna Hous Sinenieed a a OMI Ours 5upervis nsupervi s f lule Is ol onal ini button You will be asked Do you wish to enter only Nominal Hours for the Field of Educa Work Practices Programmes remainder of the Units All other E Prompt for Hours only on consecutive Units Cancel Ere Nest Create fields will be defaulted to the values currently showing If you click on Yes then you will be prompted to add the hours for all the other units and then on the final one click on the Create button Whichever choice you make click the Create button to finalise the course creation process When finished creating courses or module records click the close button to exit the Entry Wizard Course Details I n
30. her there has been any participation in this module Ted User Manual 27 07 2009 Page 21 of 31 Module Participated field This field is used to indicate whether training has commenced in the module Only tick this field once you have evidence that training in this module has been undertaken After you have entered the required information click the Save button This will change the colour coding of the module on the enrolment window from light grey on white to blue on white with the start and end dates and a mark of No Participation To VIEW MODULE ENROLMENT DETAILS Double click the enrolled module to produce the module enrolment window ENROLLING MULTIPLE TRAINEES IN A COURSE To enrol multiple trainees in a course click on the Menu button and then Bulk Enrolment and select course A list of courses will appear select one Then a list of trainees will appear Hold down the Control key and select the trainees to enrol in that course Next hold down the Control key and select the units and click enrol now Then fill in the start and end dates delivered at and sub contracted to and click save THE MENU BUTTON The Enrolment window has the ability to show an additional column s of information The Menu Button options e Click the Menu button Select Detail Column e Select one of the column options The most useful additional column setting is Start amp End Date plus Mark that adds three additional columns Start Date End Date
31. his will export all trainee with a particular Purchasing Contract or Purchasing Schedule This export will follow the same steps as those for the standard yearly export Create Course Site or Booking Export This is principally used for NSW APL Funding claims Ted will ask you to select a specific Course Site or Booking you wish to export all trainees connected to that contract will be exported Ted User Manual 27 07 2009 Page 30 of 31 This export will follow the same steps as those for the standard yearly export Avetmiss in Victoria Avetmiss is submitted in Victoria at the following website Statistical Data Submission and Validation https secure otte vic gov au osdc You can submit Avetmiss data as often as you like on this website during the year so you will want to use the Mid Year export options of Ted If you are receiving state government funding ATTP or PEPT then any Avetmiss data submitted to this site will also processed by the GFTP funding website Avetmiss in Queensland Avetmiss is submitted in Queensland at the following website DETConnect http www detconnect qlid gov au Avetmiss in New South Wales Avetmiss data is submitted in two different ways in New South Wales both use the following website Training Market NSW https www det nsw edu au trainingmarket You will need to login to the Your APL Page section E PAYMENT LODGEMENTS You make e Payment lodgements to trigger funding payments f
32. idation system finds the closest matching record and highlights this record mm Disebiies Services Oficer Bl If there is more than one record that closely matches yu See the entry the possible choices are shown as a result eeu EE Em ps of closest match at the top of the classification list 4115 Indigenous Health Workers 4118 Massage Therapists Welfare Support Workers Welfare Support Workers If you type an entry that is an exact match the system validates the field and moves to the next data entry field without calling up the classification list If you are satisfied that a code description appearing in the list is correct double click the description or click the Select button In either case the information will be transferred to the field from which the validation system was called While a classification list is open you can initiate a new search by entering the criteria and clicking the Search button Information appearing in the lists is hierarchal in nature A symbol appearing at the beginning of code descriptions indicate that the branch can be expanded to show child members of the parent branch As you expand each level in the hierarchal tree the symbol is replaced by a symbol The lowest level in any particular branch is also indicated by a negative symbol To expand a branch with a symbol double click the branch description Ted User Manual 27 07 2009 Page 4 of 31 To collapse a
33. ills BCG10198 Certificate I in Construction Ted User Manual 27 07 2009 Page 28 of 31 AVETMISS EXPORT To submit Avetmiss statistical data to your local state government department you need to first export the data from Ted into Avetmiss files stored on your computer and then send these files to the state department Please refer to later sections of this document for state specific instructions There are two different types of Avetmiss export available in Ted The standard Avetmiss export includes all module enrolment records that occur in a particular year The second Avetmiss export is used for funding claims and only includes specific module enrolments such as a single Trainee or records with a particular Purchasing Contract Standard Yearly Export The Avetmiss standard was designed for exporting the enrolments that occurred in the last calendar year Some states require monthly submissions or you may want to do a trial export during the year for these situations Ted has a Mid Year export variant of the standard Yearly export Since Avetmiss exports where designed to be performed after the year has finished it has the requirement that any module enrolments with an end date in that year must be marked When exporting the current year you do not want to have to mark enrolments that have not finished year i e have a proposed end date later in the current year this is when you will use one of the Mid Year options Each Mid Year
34. ion should be set to Postcode Updating Ted Ted will periodically require updating as newer versions are released Always click the Update to latest version of Ted option on the first screen before you sign on Main Menu Options The main menu bar has eleven 11 items these are used to access the various data entry windows of Ted Each will be explained in order of appearance FILE MENU Configure menu item After the first running of Ted this option allows you to indicate if Ted is to automatically generate the trainee identifiers or go back to manual entry of trainee identifiers if already set to automatic Security menu item This option allows you to manage user information You can Add Edit and Delete users Change the passwords of users and change the user type Marking Captions menu item The option allows you to mange the marking captions such as Competent Withdrawn etc You can use your own terminology and link these captions to the AVETMISS result codes Show Internal Identifier menu item This option is only needed when receiving support from Omniscient Australia Change Password menu item This option allows the current user to change his her password without the need of opening the Security window Log Off menu item This option allows the current user to log off and prepare the system for the next user Ted User Manual 27 07 2009 Page 5 of 31 Exit menu item This option ends the execution of the
35. ither by name or identifier Trainee menu item This option allows you to find a Client This is either by surname given name or identifier PRINT MENU Provider Summary menu item This option allows you to print out a summary of the Provider and Location details you have entered into Ted Course Summary menu item This option allows you to print out a summary of the selected Course or Qualification details you have entered into Ted You are required to have selected the course or qualification in Ted to obtain the relevant report Module Summary menu item This option allows you to print out a summary of the selected Module or Unit of Competency details you have entered into Ted You are required to have selected the module or unit of competency in Ted to obtain the relevant report Trainee Summary menu item This option allows you to print out a summary of the selected Trainees details you have entered into Ted You are required to have selected the trainee in Ted to obtain the relevant report General History menu item This option allows you to print out the General History details for an individual trainee You are required to have selected the trainee in Ted to obtain the relevant report Enrolment Summary menu item This option allows you to print out a summary of an enrolment details for a selected Trainee you have entered into Ted You are required to have selected the trainee in Ted to obtain the relevant report Enrolme
36. me like RTO YYYY MM DD avetmiss zip where RTO is the number entered on your Provider details screen and YYYY MM DD is the date you created the export formatted as a four digit year two digit month and two digit day of the month Funding Exports There are four specific exports that can be used for making funding claims not all are used in all states so please refer to the state specific instructions later in this document NOTE These four exports are not restricted by dates unlike the standard yearly exports if a course enrolment has modules that span across multiple years then all modules in that course will still be exported The four exports are Create Trainee export To use this option you will first need to open the Trainee details screen and select a trainee to export You may also export more than one trainee at a time by changing the Show drop down box at the top of the List window from Trainee s to Selected Trainee s to Print Active You can then highlight more that one trainee by holding down either Shift or Control key and selecting the trainees required When reporting to NSW Ted will ask you to select which Course Sites or Bookings you wish to export This is useful for when a trainee is in a second Course Site and you only want to export that contract This export will follow the same steps as those for the standard yearly export Create Purchasing Contract Export and Create Purchasing Schedule Export T
37. n relevant to the trainee Ted User Manual 27 07 2009 Page 20 of 31 nrolment Details E H Start Date End Date C Scheduled Hour X Report to Avetmiss Enroled at Subcontracted to not subcontracted Delivery Straterqy 01 College campus based both self paced and lock step ource 02 Commonwealth and State specific purpose funding for VET State Funding B5 VET in Schools Participated Edit Save Cancel Module Start Date field This field contains the date on which training activity starts for the module or unit of competency enrolment l4 Funding S la 4 The Enrolment Activity Start Date must be on or before the Enrolment Activity End Date and must not be after the end of the submission period Module End Date field This field contains the date on which training activity ends for the module or unit of competency enrolment The Enrolment Activity End Date must be on or after the Enrolment Activity Start Date and must not be before the start of the submission period The Enrolment Activity End Date must only be after the end of the collection period where the enrolment is continuing into the next collection period Module Scheduled Hours field There is no need to enter anything in this field as the hours where entered with the Unit of Competency details Module Delivered at field This field contains the location name where the trainee is enrolled and is linked to the pr
38. nt in Detail menu item This option allows you to print out a very detailed summary of an enrolment details for a selected Trainee you have entered into Ted You are required to have selected the trainee in Ted to obtain the relevant report Enrolment Statistics menu item This option allows you to print out a summary of training in a selected year The summary gives totals and percentages of enrolments for each marking caption and each course Ted User Manual 27 07 2009 Page 7 of 31 Victorian Claim Report menu item This option allows you to print out a sheet that may help in monitoring claiming done on the Victorian GFTP website Statement of Results menu item This option allows you to print out a Statement of Results Trainee List menu item This option allows you to print out a summary of trainees by selected criteria that being either by course module VET Program or all trainees in your Ted database Summary By Course menu item This option allows you to print a summary of the number of enrolments in all courses for the given year Audit Report menu item This option allows you to print all training records in Ted into an Excel sheet Enrolment Exception List menu item This option allows you to print out a summary of enrolments by selected criteria that being either by various criteria or all enrolments in your Ted database Blank Fields menu item This report identifies if any blank fields exist in your Ted database I
39. of the list box or click the down arrow to expose the choices available Course Qualification field This field contains a code that uniquely identifies the recognised qualification awarded to an individual on successful completion of a course The training organisation is required to provide the appropriate code as specified in the curriculum document for each course Courses are assigned this code during the process of National State accreditation To set this field click in the body of the list box or click the down arrow to expose the choices available ANZSCO This field contains a code that uniquely identifies the type of occupation s to which a course relates Training Organisations reporting activity in locally accredited courses are requested to classify each course to a single ANZSCO Identifier according to the most common occupational outcome that the course is designed to provide Where a course relates to more than one ANZSCO code the ANZSCO Identifier must reflect the primary or most significant occupational type to which the course relates Where the training spans major ANZSCO groups ANTA extension codes GEN16 GEN17 and GEN18 must be assigned Where the training is general education and not occupationally specific ANTA extension GEN19 must be assigned Where the training has no occupational outcome ANTA extension code NON VET must be assigned The validation process of TED will ensure that you select a valid code fr
40. om the built in ANZSCO codes of the AVETMISS classifications How validation occurs will be explained later in this manual Course Nominal Hours field This field contains the value of Nominal Hours Supervised for a training program and must be the value of supervised nominal hours as determined by its accrediting body The value of Nominal Hours Supervised is generally obtained from a curriculum document and usually represents the anticipated hours of supervised training The value for Nominal Hours Supervised must be a whole number of hours Where a curriculum document shows fractional hours the value must be rounded to the nearest whole number of hours with exact half hours resolved by rounding to the odd number Where a curriculum document shows a range of hours the value must be midpoint of the range TO EDIT THE DETAILS OF A COURSE Double click the course name in the List Course s window this populates the fields on the Course details window with the recorded information Switch to the Course Details window then click the Edit button enter the new values then click the Save button TO DELETE COURSE DETAILS Double click the course name in the List Course s window this populates the fields on the Course details window with the recorded information Switch to the Course Details window then click the Delete button TED The following dialogue appears 9 This Course is about to be deleted Do you wish to Continue
41. on shows a splash screen with useful information like the name of the registered user and current version of the software Ted User Manual 27 07 2009 Page 8 of 31 COURSES AND MODULES Course Details Before going any further you should know that Ted is capable of generating all the course and module records for you For information on how to do this go to the Wizard section of this manual Ted allows you to enter the details of any number of courses and ensures that throughout the data entry process the information you enter complies with the rules of AVETMISS To manage course details and the modules x attached to a course from the main menu sew oo s Bem sott Click Course Certificate Ill in Business Office Administration a ES DURE Peale Satie Both the List Course s window and the Course details window appears The List Course s window shows the identifiers and name of courses that you have entered To retrieve the details of a cx Soan poo nE E course double click the name of the course 5 2 slm EMEN ndi you want to retrieve This populates the tivo weeemee7 p fields on the Course Details window with the sms ee me is Clase EE information recorded for the selected course Course Identifier field This field contains the course identifier if the course is recognised at the national level this must be the national id
42. or particular trainees You will use either the Create Trainee Export or the Create Course Site or Booking Export options of Ted so that you only submit the details of trainees that you wish to make a claim for Non APL LODGEMENTS You can also submit all details state funded nationally funded amp fee for service on this website You will use Ted s Create YEAR Export or one of the Mid Year exports in this case Avetmiss in Tasmania Avetmiss files are submitted by emailing the ten NAT files to avetmiss skills tas gov au Avetmiss in other States Please contact Omniscient Australia Pty Ltd on 1300 660 152 or info omniscient com au for details on exporting in other states Ted User Manual 27 07 2009 Page 31 of 31
43. ovider location record Module Delivery Mode field This field indicates how the training for this module will be delivered If the module is undergoing RPL RCC or CT assessment then indicate how the training would be delivered if the assessment is not successful Module Funding Source field This field indicates what State Government Funding is being received by the RTO for this training If no funding is being received from the State Government then use the Fee for Service entry As an example the Fee for Service covers the following cases the trainee or their employer is paying for the training or the trainee is an employee of the RTO and the training is being subsidised NOTE This field is not used to indicate whether National Funding is being received for example Employee Incentives Module Fee Exemption field This field indicates whether the trainee was required to pay the full amount of enrollment fees Module Purchasing Contract and Purchasing Schedule fields These fields are used if state government funding is being received and there is a Contract code The use of these fields varies between states Module Hours Attended if Withdrawn field This field is only used when some training has been undertaken in this module before the trainee cancels or withdraws In that case fill in the amount of hours that where undertaken before the withdrawal You should also mark this module as Withdrawn and answer Yes when Ted asks whet
44. pleted by the student It is not referring to Grade 10 as prior education If a student has completed Certificate I and is now doing Certificate II then Certificate I should be entered in this field Trainees may have more than one prior educational achievement If a student identifies that he or she has completed a prior educational achievement but has not specified the type s of educational achievement Educational Achievement Identifier must be coded to Miscellaneous Education To set these achievements click this 5 button to produce a list of prior education options If they have stated None on their enrolment form then click on the check box next to Not Stated and this will record this as none Or double click the option to include it in the list of achievements then click OK You can enter more than one prior educational achievement Trainee Disability field This field contains a code that uniquely identifies the type of disability of the trainee A client may be classified as having any number of disability types The Disability Type Identifier classification is consistent with the International Classification of Impairments Disabilities and Handicaps as published by the World Health Organisation Geneva 1980 upon which the Australian Bureau of Statistics bases the national surveys To set disabilities click this button to produce a list of disability options If they have stated None on their enrolment form then
45. program and returns to the Ted Central screen PROVIDER MENU Provider Details menu item This option allows you to edit the provider details entered when Ted is first run Location Details menu item This option allows you to enter as many provider location details as you require Each location record is linked to the provider record and can be edited or deleted as required CLIENT MENU Client School menu item This option allows you to enter and edit client details These can represent companies that have multiple trainees training with you Alternatively you can use these client details to represent anything you wish where you would like to print lists of trainees under a particular category client SUBCONTRACTOR MENU Subcontractor Details menu item This option allows you to enter and edit Subcontractor details This field is used to define RTOs to who training delivery may have been sub contracted COURSE MENU Course Details menu item This option allows you to manually enter course information and link modules to courses Course Streams menu item This option allows you to enter and edit Streams that can group Modules inside each Course Streams could represent the Elective Modules or any other grouping of Modules Module Details menu item This option allows you to manually enter module information Qualification Wizard menu item This option allows you to build Training Package Qualifications by searching rather than
46. roficiency in English field This field is used to record how well the student identified that they speak English If the Language spoken at home is English then this field must be have the value English at home selected Trainee Employment Category field This field is used to record the trainee s employment status Trainee Learner Unique Identifier field This field is only used if the trainee is still at school and the school has supplied the LUI number This field is primarily used in Queensland Trainee Highest School Level Completed field This field contains a code that identifies the highest year level of school that a trainee as completed It also describes the calendar year that they completed that level Trainee Attending Secondary School field This field is used to record whether a trainee is still attending secondary school Ted User Manual 27 07 2009 Page 17 of 31 Trainee Indigenous Status field This field contains a flag that indicates whether or not the trainee has declared himself or herself to be of Aboriginal and or Torres Strait Islander origin Aboriginal Torres Strait Islanders ATSI are trainees who identify themselves as being of Aboriginal or Torres Strait Islander origin ATSI information is normally collected by the school via a standard question on the client s enrolment form Trainee Prior Education field This field contains a code that uniquely identifies a type of prior educational achievement com
47. s veces ato atthe vans oan Brute phas REX Keg UR ied PCM KO RUUNUEEHEG ANI Kan Kex pu UY Shale RUANDA 13 Inserting Modules into a Course cece cece eee eee e Ime ense nemen nensi nnne nnn 14 Elia zT T T UU ITI UTIMS 16 Ezra 16 Enrolment Details cierre Rn ex entice Ree RR FRU KD ENT RN SEM PER Mike Ree REA REENC TEM DRM E CR RUE 19 Marking Enrolments essi rx nemine ele aem nne ne ROM E neca Re RB RN RR RU RN B AQ REM cm OMBRE 23 Marking CaptiOns osasia d AER ES ERN EN a each ones RRNENOE ARE NUI ER OEU REA ENIM 23 Prnt FUNCIONS senis c Lac 25 Provider Surmtiary ius cus cedex ere pena ga caine ETNEN aYARE REX FEEKKWERF WAV ONNEEN RAE EREKE RA aed 25 Course Summa aorin tenni pa eim Sete OR RUN RUBIA RBRUM mien RB Re Ren RR Re xL RU 25 Module SUMMARY us sseecesecpotespotredtsone open e EpeTn DEEP MIR PARS RI YRe d GPc RR ub EPURUUDOR UPRR EDU 25 Trainee SUMMALY xxcxssxuxsuhruht ku UXEERUAREREIRERERRFEREKWERNIRRRERREKAER YI ETE EAEE a n 25 Enrolment Summary Best option for printing ccceccee eee ee cent eee e ee ence ee nets nena eee ene 25 Enrolment in Detail eerie tems cacecaes bea cra ege vcn den ieu EE Ru URS ohemeanemacie ous PEN RF UNT ET ERTY 26 HIcIh 9NICKTTT EP m 26 AVETMISS EXpOIT encarar e nk Ra XY RR ERRKRTVEREREXRKFRMERRREREREERZURERRKEXREERERINREERRNTXRKREANR SEE RIARERE RE 29 Standard Yearly EXpOTt asis ioris Ru resies inne soins Neu nr rra Nea efie Kita ns MENT Un RUE N HE NUR Ee uU
48. se Click the Menu button this produces a menu of options From the menu select Enrol in Course An available course list window will appear Click on the name of the course to enrol Click the Select button A Course Enrolment Details window will appear Ted User Manual 27 07 2009 Page 19 of 31 Course Enrolling in field Select Completed Qualification if the trainee is aiming to get a Certificate for the whole course otherwise select Individual Module Units of Competency if the trainee is enrolling in a short course and will receive only a Statement of Attainment Course VET in Schools field This field is used to indicate whether the trainee is doing this training as part of their secondary school enrolment Course Tuition Fee field This field should be filled in with the dollar amount of fees charged to the trainee or their employer as part of the enrolment process Course Study Reason field This field is asked on the Enrolment Form If the trainee may elects not to answer the question then select Q Not Stated Course Training Contract Identifier New Apprenticeships field This field is used when the trainee is training under an Apprentice or Traineeship NOTE This field may be worded differently depending on what state you are reporting Course Client Identifier New Apprenticeships field This field is used when the trainee is training under an Apprentice or Traineeship NOTE This field may be worded differently
49. se rti n g M o d u e S Identifier Ix Is Vet Course is of Vocational intent into a Course Ee Field of Education EmploymentSkilsProgemmes Recognition 12 Nationally recognised accredited course You have now created the qualification and the units of em competency but the appropriate units ten eseemese E i 300 Ted User Manual ANZSCO Nominal Hours ASCO OLD fFlementarySeniceWomkersne gt 1 Add Edit Save Cancel Delete Brey Next Close Details Modules need to be tied to the qualification Highlight the qualification then click details and the following screen appears Then click the Modules tab to see the following screen ourse petas MET Identifier Available Module s Prepare for work Complete daily work activities BSBCMN1034 Apply basic communication skills BSBCMN1044 Plan skills development BSBCMN1054 Use business equipment BSBCMN1064 Follow workplace safety procedures BSBCMN1074 Operate a personal computer BSBCMN108A Develop keyboard skills BSBCMN1094 Follow environmental work practices Insert iemove Si 2 Prev Next Close Details Modules If the Unit of competency required is not included then click the Insert button and a list of units will be displayed Highlight the appropriate units either by holding the Shift key and clicking on unit to select a whole group of hold down the Control key and click on units to be selec
50. sted trainees that do not meet the criteria set out by the options will not be listed The following options can be used to add extra detail to the report Show State of Enrolment option This option adds an extra column identifying the status of the course enrolment listing Training NOT Complete Training Complete or Achieved Show Module Enrolments option For each trainee listed in the report their module enrolments will be listed showing the module name hours and mark Show Additional Module Details option This option adds additional columns to the modules listed as by the Show Module Enrolements option the additional columns include Start amp End Dates and Purchasing Contract numbers Example report Qua ification 0 Completed Identifier Trainee 00001 00002 i SMITH BO TRAINEE S IN MODULE This report is like the Trainee s in Course report and shares the same Print Trainee List window on which various options to specify which trainees should be listed can be set SUMMARY BY COURSE This report will list all qualifications and count the number of course enrolments module enrolments and nominal hours for the current year as shown below Ted User Manual 27 07 2009 Page 27 of 31 Summary by Course example report 01 01 2006 to 31 12 2008 Identifier Module Course Module Total Enrolme Enrolme Hours 89992 Certificate I in Workplace Sk
51. t Ted can be viewed by many users unless extra licences are bought by the school only 1 person may enter details at a time Copy the current Ted folder with all included files amp folders onto a server drive NOTE The server drive needs to be seen with a mapped drive letter by the machines where Ted will be run from For each machine that you want to run Ted on create a shortcut to the Ted Central exe e g to M Apps Ted Ted Central exe Backup of Ted data It is most important that Ted is backed up regularly to protect you from the need to re enter data Ted has a data file listed in the Ted directory called Ted mdb It is necessary to follow normal backup procedures when backing up your database Entering AVETMISS Standard Data The AVETMISS validation system ensures that the information you enter complies with the business rules of AVETMISS Fields not being drop down list boxes where these rules apply are checked against the lookup tables of the validation system Classification x Anzsco Occupation Type 410 Health and Welfare Support Workers 411 Health and Welfare Support Workers 4110 Health and Welfare Support Workers 4111 Ambulance Officers and Paramedics 4112 Dental Hygienists Technicians and Therapists 4113 Diversional Therapists 4114 Enralled and Mothercraft Nurses If the information you enter cannot be validated one of the classification windows opposite will be activated The val
52. t you are required to have the trainee details window open wit the chosen trainee highlighted Refer to the Trainee Summary report for details of how to print multiple trainees at the same time Enrolment in Detail This option will give you Trainee Identifier Name Gender and Date of Birth It also has the Units of Competency Identifiers enrolled at enrolment start end date with approved hours delivery and funding type and the Mark Like the trainee summary report you are required to have the trainee details window open wit the chosen trainee highlighted Refer to the Trainee Summary report for details of how to print multiple trainees at the same time Trainee Lists There are a variety of trainee list reports available all of these reports share the following options Sort by option The trainees listed by each report can be sorted by the trainee s idetifier or by the trainee s name To change this option click the Print menu click the Trainee List menu item click the Sort by menu item and then tick either Identifier or Name Only Active option If this is ticked the reports will only list the active students not the ones that have been archived Format for Mail Merge option Use this option if you would like the report to contain postal address details for each trainee This is useful if you would like to print mailing labels using Microsoft Word s mail merge feature Save the report that Ted produces and select it as the Data
53. tions on your Enrolment Form that the trainee is asked to answer The trainee can elect not to answer these fields if they do not answer a question record this in Ted with an or Not Stated Trainee born in Australia and speaks English at home field If this box is selected the following Country of Birth and Language Spoken at Home boxes with have Australia and English entered in the fields Trainee Country of Birth field This field contains a code that uniquely identifies the country of birth of the trainee The country of birth specified by the trainee should be matched with a valid Australian Bureau of Statistics Standard Australian Classification of Countries SACC 4 digit code Where the country of birth is inadequately described the Country of Birth Identifier must be 0000 This field is validated using the built in AVETMISS classifications Trainee Language Spoken at Home field This field contains a code that uniquely identifies the trainee s main language spoken at home The language specified by the trainee must be matched with a valid 4 digit Australian Bureau of Statistics Australian Standard Classification of Languages code If the main language spoken at home is inadequately described the Language Identifier must be 0000 If the main language spoken at home is not stated the Language Identifier must be filled This field is validated using the built in AVETMISS classifications Trainee P
54. tive As shown below x Identifier Select from these Design and develop text documents Create and use databases Create electronic presentations Process accounts payable and receivable Prepare for work Complete daily work activities Apply basic communication skills Plan skills development Use business equipment Follow workplace safety procedures Operate a personal computer B BSBCMN1094 Follow environmental work practices BSBCMN2014 Work effectively in a business environment BSBCMN2024 Organise and complete daily work activities BGPChAAL2O03A cran uai ein the work a Sort by Select Cancel Click the select button and the units will be tied to the qualification Once tied to the qualification modules can be grouped together in a Stream highlight a module then click the Stream button you will be able to select which stream the module should be listed under Ted User Manual 27 07 2009 Page 15 of 31 TRAINEES Trainee Details When entering trainee details Ted ensures that the information you enter complies with the requirements of both AVETMISS and the state training authority you are required to report your statistical data CELTDI xi To manage trainee details from the se Dee J o sr Imm m main menu Click Trainee z 1 e Click Trainee Details M Ems Adde De G The List Trainee and Trainee emne A Details window appears mie
55. upervised for a training program and must be the value of supervised nominal hours as determined by its accrediting body The sum of Nominal Hours Supervised and Nominal Hours unsupervised for a module or unit of competency must not be zero TO ADD MODULE DEFINITIONS Click the Add button then enter the information in accordance with the field descriptions shown in the field list Once changes have been made it is necessary to save TO EDIT MODULE DETAILS Double click the module name in the List Modules s window this populates the fields on the Module details window with the recorded information Switch to the Module Details window then click the Edit button enter the new values then click the Save button Ted User Manual 27 07 2009 Page 12 of 31 TO DELETE MODULE DETAILS Double click the course name in the List Module s window this populates the fields on the Module details window with the recorded information Switch to the Module Details window then click the Delete button TED The following dialogue appears 9 This Module is about to be deleted Do you wish to Continue If you click the Yes button while trainees are enrolled in a course 2 odule x C10HSA94 containing the module or enrolled in the module on its own the Deemon eah e Siy A following dialogue window appears cannot be deleted while attached to course s TED x In this case TED will not allow you to delete the module details
56. wish to turn on off some of the check boxes that represent the different sections of the summary document For example the Module Enrolment section of the summary document can be quite long and of no immediate use so you may elect to un tick that option before pressing the OK button 5 A Statistical Report Successful window will be shown This window lists what files that have been created take note of which folder these files are stored in so that you can find them later Ted always saves the files inside an Avetmiss folder which is a sub folder of the main Ted folder Press the Continue button 6 Ted will ask you Do you wish to open the Summary document Ted User Manual 27 07 2009 Page 29 of 31 AVETMISS FILES CREATED The following Avetmiss files are created NATOOO10 txt NATOOO20 txt NATOOO30 txt NATOOO60 txt NATOOOSO txt Provider details Location details Course details Module details Trainee details NATOOO85 txt Trainee Postal details e NATOOO90 txt Trainee Disability details NATOO100 txt Trainee Prior Education details NAT00120 txt Module Enrolment details e NAT00130 txt Qualification Completed details These NAT files are created in the Avetmiss folder which is inside the Ted folder Every time you do an export any type of export these NAT files will be overwritten It is sometimes useful to have a record of past exports Ted does this for you by zipping up the Avetmiss files into a file with a na
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