User Manual SOS V8.5.6
Contents
1. E REAGEARREN 26 14 SOS ONLINE USAGE 27 15 USING THE BULLETIN BOARD eris eoe eoe nep e ones Un ER onn UR UM eo 27 162 LOGOFF SOS Ge BW a 28 17 OFFLINE FUNCTIONS IN SOS 28 18 THE OFFLINE PRODUCT 0 12 1 29 18 A DISPLAY A PRODUCT 15 000000000 29 18 B CUSTOMISING THE OFFLINE PRODUCT 6 285 30 18 C ENTERING ALTERNATE OR GENERIC 6 02 30 TOR PSA E d EUN TIN oa AA eh E p A erat re iy erat 31 19 PREPARE A PURCHASE ORDER 31 20 CH2 MANUFACTURER 33 SOS User Manual 1 To Login to SOS Double click the SOS icon on your desktop LHz 505 The SOS screen below will open To connect to CH2 click the On Line option on the menu bar at the to2. n a eus 10 1425885 20 HIRUDOID CREAM 208 IKEY 4401 EA 003 Open Enter New Orders as previously described select your account if necessary and click Load Options from the menu bar Select the Import from Excel Spreadsheet option From the Select Excel Spreadsheet menu circled below find the directory on the left where your Excel order has been saved From the file menu on the right click on the spreadsheet that contains your order to upload it SOS will process the order and display any extra product information if necessary Once the order is uploaded additional items can be added with the keyboard Your order can now be reviewed or sent to CH2 as detailed in sections 5 and 6 of this manual Ordering Code Search Wards _ Manufacturer Manufacturer tH Despatch Schedule 505 Excel Order T emplate xls j Wardbox Data xls 505 DEMO 4 c Add Orders using a Standing Order To add an order into SOS using a Standing Order please refer to section 9a of this manual 4 07 2008 Version 8 5 6 Page 10 of 39 Copyright 2008 Clifford Hallam Healthcare SOS User Manual 5 Amending Your Order You can review and amend your order at any time during order entry by clicking Recall Enter New Orders Lines at the top of the screen This opens SIE m ei Eus the Items
3. S TOO Oe If you have any questions contact the CH2 Help Desk on 03 9554 0495 your local Representative or see our Website at www ch2 net au 4 07 2008 Version 8 5 6 Page 39 of 39 Copyright 2008 Clifford Hallam Healthcare
4. Clifford Hallam Healthcare Ph 1300 720 274 www au oimple Order System SOS User Manual Version 8 5 6 gt CV Ende a Lm oydney Newcastle Melbourne Brisbane Perth Adelaide Hobart meme kee ene OR re ee ce 5 THE BULLETIN BOARD a Rt 6 3 TRE MAINMENU x 232 0m d tates deest 6 4 5 lt 2 7 ENTER AN ORDER WITH THE 0050 0 7 4 B IMPORTING ORDERS FROM EXCEL 9 9 10 4 C ADD ORDERS USING A STANDING 888888 10 5 AMENDING YOUR ORDER 50 11 5 A MAKING CHANGES TO YOUR 2200008080800000 11 5 SAVING YOUR ORDER TO AN EXCEL SPREADSHEET Ae tud eut tuse 11 OG OUSPENDING YOUR ORDER Cute metus cus etus casu 11 6 SEND YOUR ORDER TO CH2 12 T HEGALL RECENT ORDERS nct no Deoa eect tee 12 8 CREAT
5. BANANA 125MG 5ML TOOML nid ABBOCILLIN SUSPENSION NIMES COCONUT 250MG 5ML 100ML 1000044 ABBOCILLIN VK 250 5 25 1000118 You may Print this product list but be aware that this report may be quite large If you would prefer to export a purchase history to Excel refer to section 12 of this manual To customise a product with additional information click on the product and you will be returned to the Product Database screen Add customised products information as per the next section 4 07 2008 Version 8 5 6 Page 29 of 39 Copyright 2008 Clifford Hallam Healthcare 18 b Customising the Offline Product Database Use the Customer Code field to enter your systems product codes Bin locations GL codes etc can be added into the two Custom Fields This information prints on your CH2 invoices You setup substitute products in SOS using the Alternate Product field In this example if code 1519317 is out of stock SOS will substitute code 1362494 at a ratio of 1 to 1 The substitute items must t also be in your offline product JwEBCOL 2 PLY STERILE ri to veoh 11 of SHELFOT 02 is manual for instructions on how to add individual products UNE E to the offline product database 552494 SWAB SKIN CLEANSING ALCOHOL 0 B200 e 2 FLY STERILE When you have finished E customising the product cli
6. e 1 gt 1 3 1 D More tips to narrow down your product searches Use brand names where possible eg CUTIFILM 5 MAXOLON etc When using Soundex use extra details such as GLOVE EXAM or SYRINGE 5ML Enter a manufacturer abbreviation into the Manufacturer field highlighted in blue above The back of this manual has a comprehensive list of manufacturer abbreviations 4 07 2008 Version 8 5 6 Page 8 of 39 Copyright 2008 Clifford Hallam Healthcare SOS User Manual 3 Manufacturer Code Enter a manufacturer abbreviation as listed in the back of this manual into the Manufacturer field Press enter or click the search button and a list of products made by that Manufacturer will appear in alphabetical order Scroll through this list until the product you require is displayed Click on that product to add it to the order In some cases adding the manufacturer s part number into the Part field as well will show the correct item immediately Please note that manufacturer part numbers do change regularly and may not be the same as the numbers stored in our database Entering Orders with the Keyboard cont Once you have selected the correct product Description Unit of Sale UOS Price Available Stock and next delivery date to CH2 will be displayed as per the screen below Any additional product information will be displayed via a message box if necessary Type
7. 22 08 07 22 08 07 230807 PHENOL IN ALMON ND DIL 1105352 PHENOL is OIL AMP 1106352 eee 1106352 EX PHENOLIN ALMOND AMP 1106352 BX OTIC OINTMENT 5G 1076501 OTIC OINTMENT 58 1076601 PHENOL IN ALMOND OIL AMP 1106352 LIGNOCAINE CHLORHEXIDINE GEL 1082031 METARAMINOL INJ IML 5 s 1622928 METON ODDAMING TIED exes of a search using Not Yet 15 SHON below Click Print to print the report Backorder in Commitments Backorder in 5 0 _ Entry Backorder in 8 0 Entry Backorder in 5 0 Entry Backorder in 5 0 Entry Backorder in 570 Entry _ Backorder in 5 0 Entry Print Pickslips Print Pickslips Use the Display Sequence options to display orders by date item description Use scrollbars to view more details such as quantity shipped Unit Price and EDD Estimated Delivery Date Refer to the table below for an explanation of the various messages in the Status column ORDER STATUS DESCRIPTIONS DESCRIPTION MEANING Enter Sales Order Allocated Order entered and ready to print at cut off time Print Pickslips On Pick Order has printed in CH2 warehouse Shipment Confirmation Reconciled Goods have been picked ready for despatch Print Invoice Shipped Invoice printed Goods are leaving warehouse S
8. TURNLEYS AUST PI 7 1 mwmueomons HARROW TYCOHEALTHCARE pavsaceck O SHERWO E varas FUNLEV UNITY PLASTICS AUSTPPL E uwecuewum OOO O INDOPL weas varant E VALPAK VECTRA VENUS VCARUS venn wcawowmoeceeg TALCAN vwa wmeno S O LE w S CWAUMAY way NN a wesa wa WESCST CwEsBo E woso wsoowsmwospvU E wsop E WYECON _ E ss
9. screen type your purchase order number and click the Add button New Orders New Order Delete Print 56203 214697 You can now start creating an order from the list of products on the Standing Order Click on description of each product you wish to order or click the Select All button to add all products TEST epe 1232182 C30 9274 STERILIZ FILM POUCH 2 1443481 B200 MEDIPAEK SELF SEAL l EU 1252818 8100 1518317 200 1256678 B100 Add Order Once you have selected all the products to be ordered click the Add To Order 4 07 2008 Version 8 5 6 Page 17 of 39 Copyright 2008 Clifford Hallam Healthcare SOS User Manual The screen shown below will appear Next step is to type in the quantity required for each 105 Lust Cade Quantity TA 4 Click on a product type in the quantity and click Update Repeat this step until every product has quantity You can also type a short message into the Special Instructions field if required Exit this screen when finished You are now ready to send this order to Che Pr epare New w Orders New Order Delete Print 214687 SWAB SKIN CLEANSING ALCOHOL WEBCOL 2 PLY STERILE Page 18 of 39 Copyright 2008 Clifford Hallam Healthcare 4 07 2008 Version 8 5 6 SOS User Manual Connect to CH
10. the options list Your message will be displayed for one month in SOS CTET Bernie Look at other bulletins by selecting View All Bulletin Topics from the options list The Bulletin Board is most commonly used to advertise over ordered or short expiry stock for sale 4 07 2008 Version 8 5 6 Page 27 of 39 Copyright 2008 Clifford Hallam Healthcare 16 Log off SOS 4 Exit Return to the main screen shown below Select Online from the menu bar at the top of the screen and click Disconnect from CH2 You can then close SOS or minimise it to your taskbar You may also minimise SOS while you are logged on SOS will disconnect automatically after 30 minutes if there is no activity i e key strokes or mouse clicks Product amp vailability __ Pricing F6 Telephone Help FS Clifford Hallam Healthcare 17 Offline functions in SOS Many of the functions in SOS can be replicated without the need to connect online or login This is referred to as working offline A database based on your purchase history is downloaded to your computer so that you can prepare orders search for products view reports and print labels offline This offline product database can be customised with alternative descriptions bin locations GL codes and more To access these functions select Offline from the menu bar of the SOS main screen 7 ojx Mai ID ROWENDY When working
11. AUSPHARMPTYLTO AGENBIOMEDICALLTD AUSSIE AUSSEFRUTSPIYLID BIOMED BOMEDEXPTLID TAGFA AGFAGEVAERTLTD AMD AUSTNEDICALDISTRIBUTOR BIOMER BIOMERIEUX AUSTRALIA _ ADP ALLCAREDISPOSABLEPROD AUSTAB AUSTABLABELSPTYLTD BHRNGI BOEHRINGER INGELHEMPL 4 07 2008 Version 8 5 6 Page 33 of 39 Copyright 2008 Clifford Hallam Healthcare SOS User Manual BOISUR BOANSURGICAL GENPHA CLAGENPHARMAUSTRAUA DATAPR DATA PRODUCTS AUSTRALIA BOOTS CO AUST PTY LTD BORAL BORALPLASTEREOARD CLIFFORD HALLAM DEFRIE DEFRESNDUSPRESPL 1 BOSTIK BOSTIK FINDLEY AUSTRALIAPL MORRIS DENDY DENDY PHARMACEUTICALS BOSTON BOSTINSCIENTFICPTY LTD CLOROX CLOROXAUSTRALIAPL DENENG DENENGPL BRENN BRENNISTONFIRSTAD COLBAR coLBARGSRPL DENYER DENYERBROS PTVLTD CBRSTL BRISTOL VERSSQUBBPL COLLIN COLLNSDEBDENAUST DESIGN DESCNFORVSONPL Namco BROWNGULTPTYLTO PORGES oLOPLASTPTY LI DEVICE DEVICE TECHNOLOGIES BUDDIES AUST PTY LTD TBUNBRG BUNDABERG SUGAR COMvTA DIAGNO DIAGNOSTIC INSTRUMENTS BUNZL NSW LIMITED BURG BURGUNDY PLUMBING HWARE CONST CONSTARPTYLTD DIAMED DAGNOTC amp MEDICALPY ITO RUBBER CAL TRADNGPTYLTO CONSTA CONSTARPTYLTD DIGGER DIGGERSAUSLPIYLID DEWITT CB FLEETCOAUSTPL CONMED CONTROLMEDICSPTYLTO DIMEDA DIMEDA INSTRUMENTS GMBH CCALSEP
12. Clifford Hallam Hthcare Please be advised that the latest upgrade for SOS Version 8 3 2 is ow available on the CHZ Website at http www chZ net au sosdownloads php Full instructions for downloading and installing the upgrade are also available along with updated User Manuals and Documentation The upgrade files can be used on SOS 7 4 2 or later If you would like assistance upgrading your version of 05 please lt spe gt 2 IT Team Once you are logged in to SOS the first online screen to appear will be the Bulletin Board SOS users can advertise items of interest The Bulletin Board is similar to a Trading Post Click on any of the Bulletin Topics to view the details of that topic The details of the message will then be displayed usually with contact details To print out any of these bulletins click on the topic then click Print on the menu bar at the top of the screen To exit Bulletin Topics click X at the top right of the screen NOTE CH2 uses the Bulletin Board to keep customers informed of various topics such as stocktakes stock Issues i e manufacturing problems pack size changes product recalls etc and Public Holiday closures 3 The Main Menu The Main Menu appears on the right hand side of the screen after 1050mg 21185 you have exited the Bulletin Board All functions can be accessed aes by clicking on the facility required OR by using the functions keys on your keyboard R
13. 19 FEMCAR FENCAREAUSTRALA asa wansr FERNOAUSTRALIAPTYLTO TANDY HSA WATANDY meros WBROSPIYLID _ remo woops IMPACT IMPACT BUSINESS FORMS Fars FLMATAPESMLES HAINES HANESMEDCALAUSTRAUA IMPLOX WPLOXPL _ FILTER r reRmePT LT Hako HAKOAUSTRALIAPTYLTD INCSON Fap FSHR amp PAYKEL HMLTN HAMILTON PHARM INDUSTRIAL SUGAR MILLS FISHER FISHERLANE HAMMER HAMMERSLEY PRODUCT PIL INKWEL INK WELL OFFICE SOLUTON FLEX reee __ HANNA HANNAFORDS CLEANING INSTMN INSTRUMAN PTY LTD FLORFN_ FLORAFAUNPTYLTD HANSHE HANSHERMANN INSULT NSUECTAUSTRAUAPILID FOODM FOOD MARKETERS PTYLTO HANSMA HANSMARTN INTEGS INTEGRATED SCIENCES FORMAC PRODUCTS HARRIS HARRISPAPERPL interr nterra O HOSKIN FREDHOSKNGPTVITD Haven INTERSURGICAL O rui HAWKER HAWKERRIGHARDSON SANSAC INTNAL CONSOLDATED FRESENUSMEDICALCARESERSA HAYCOM HAYCOMPPTYLTO invaca FRONTL FRONTLINE INNOVATIONS CAMINE HENE AUSTRALIA PL CAMINE IPSEN PSENPTYLTD _ FUJI FUIXEROXAUSTPTYLTD HEINE HENE AUSTRALIA PTYLTO TTL TLHEALTHCARE PTYLTO GAETVPARTYNOVELTIES voca voan OO OO JA DAVEY PORT PIL C
14. ASTZEN 150 1632034 T 0 5 1 200 000 SINGLE USE 1 167287 XYLOCAINE ADRENALINE VIAL 20ML 1 1 200 000 THEATRE PACK ASTZEN 161 1167351 AYLOCAINE ADRENALINE VIAL 20ML 1 5 1 200 000 THEATRE PACK ptos 157399 AXYLOCAINE ADRENALINE VIAL 20ML 2 1 200 000 THEATRE PACK ASTZEN AYLOCAINE ADRENALINE VIAL 20ML 123 1167456 MYLOCAINE JELLY 2 15gm ASTZEN POLYPROPYLENE TUBE 4527 AYLOCAINE DISPOSABLE ASTZEN 1286255 LONG NOZZLES 2516 1167537 AYLOCAINE PLAIN POLYAMP 1 5ML ASTZEN DUOFIT 415 1350949 AXYLOCAINE PLAIN POLYAMP 2 5ML DUOFIT 1350952 Page 23 of 39 Copyright 2008 Clifford Hallam Healthcare SOS User Manual 12 b Purchase History for All Products produci i Group Analysis Select Purchase History from the main menu and select the appropriate account if prompted Prior Select Enquiries from menu bar and click By Product Group Select Current Month or Prior Month and click the Search button Product Group Analysis Pint _ Current Month ls SEPTEMBER 07 Curent Month Prior Month The Product Group Analysis report shown at right will appear This will display your purchases by CH2 product group To display a list of all products purchased in the last 2 financial years as shown below select T O T A L and click Display Product Det
15. As the order is loading you will notice the Line No and Order Value increasing Additional product information such as Obsolete by Manufacturer Buy on Demand etc will be displayed via a message box if necessary Click OK to continue loading the order You will be prompted when your order is loaded with F3 the dialogue box shown at right Click OK Now you can treat this as a normal order Products can be added or removed and quantities changed refer to sections 4 and 5 of this manual When you are satisfied with the order click on Create on the menu bar to send the order to CH2 Select Cancel if you wish to delete the entire order NOTE Any changes made to a Standing Order in the Enter New Orders screen are not permanent To make permanent changes to a Standing Order select Standing Orders from the Main Menu and make your changes as described in section 8 4 07 2008 Version 8 5 6 Page 16 of 39 Copyright 2008 Clifford Hallam Healthcare SOS User Manual 9 b Prepare an order using a standing With Zero iiie riui To create an order using a Standing Order with zero quantities you will need to use the Offline options in SOS Make sure you Standing Orders are not connected online to SOS i e not logged in If you are click Online and Disconnect Now select Offline from the _ Bebes menu bar and Prepare Manual Orders On the
16. CALMOSEPTINEAUSTPIL CNVTEC convaTec DMENSONAUDOVEUMS cascar CAMPBELLS CASH amp CARRY cook pws DISTILLED WATER SUPPLIERS CANPBELLSSOUPSPTYLTD COOPER coor MMC PIY LTD CCANNOV canova 1 COTTLES COFFEETEASNUTS DOMIN DOMINANTAUSTRALIA CANON CANONAUSIRUR 3 cOTTwaN vic_ DONEGN DONEGAN OPTICAL COMPANY KING CANTARELABROS PIYLIO cory COTVAUSTRALA TOWER SUPERI COUNTRY FoODSPTYLTD porco DORCOCOLID cms CAPITAL MEDICALSUPPLES BEAN DOUGLAS BEAN AUST PL DRAGER AUST PTY LTD CALLEGI CARDINAL HEALTH AUSTRALIA CROMPT CROVPTONLIGHTINGPTYLT DUKE DUKENEDICALPTYLTO DEEKO CARTERHOLTHARVEYTISSUDEEKO CROWN CROWNSCINTIFIC DVM DvMWEDICAL SUPPLIES CARTERANALLACE AUST PIL CELPACENVELOPES EBOS EBOSGROUPPTYLTO CRUHOF CHEMZYMEAUSTRALIA DALTON DALTONFINEPAPER EDLIFE EDWARD LIFESCIENCES HUGHES CHRISTOPHER JHUGHESPL SELLO DALTONPACKAGNGPTYLTO EDWARD EDWARDS MEDICAL SUPPLIES CIBA GBAVSON 0 EGOPHARMACEUTCASPL 4 07 2008 Version 8 5 6 Page 34 of 39 Copyright 2008 Clifford Hallam Healthcare SOS User Manual FAULHA EGONFAULHABER ceiste HIGGINS TRA
17. Description ADMG D 4ML Hio p T pur SYRINGE 5900 Contr Despatch Schedule uos Extended 0 00 5 5 0 00 Available Stock 1906 om 27 08 07 4 07 2008 Version 8 5 6 Page 7 of 39 Copyright 2008 Clifford Hallam Healthcare SOS User Manual 2 Product Description Type a product description into the Search Words field press enter or click the Search button A list of products containing that word will appear in alphabetical order Scroll through this list to find the product you require and click on that product to add it to the order NOTE Once the quantity has been typed in the search results will reappear If you need to search for a different product click into the Search Word box and type in a new description Search Type Options used to narrow down your searches Soundex Will display items with descriptions that sound like the search word you typed in Try to use complete words when using Soundex Best used when searching for Medical Products or Generic Pharmaceuticals Direct Only displays an exact match of what has been typed in Best used when searching for Pharmaceutical Brand names Partial product descriptions can be used Enter New Orders me Load Options Lines Cancel THEATRE CH2 Code Search Matches Search Type Customer Code Soundex Direct Search Words PARACETAMOL Manu
18. KCAHCE Ma MEDTEL MEDTELAUSTRALIAMEDTEL _ KEMA KEMAPLASTCSPL MALMET WALMETAUSTRALA HANDS KENHANDSAGENCESPL MANREX MANREXPIYLTD WEBSTERCARE MENTOR MENTOR MEDICAL SYSTENS KENKAYPHARMACEUTCALS MANSON MANSONENGNEERNGPL MENU WENUMASERPIYLTD KERRY KERRY EQUIPMENT MARBIG MARBIG ACCOAUSTRALA MSD MERCHSHARP amp DOHNE KEYMED KEYMEDICA marco WawoDPuo KEY KEYPHANACEUTCAISPL MARSH MARSHDAIRY PRODUCTSPL MERI WERGANTCOMPANY KIMBERLY CLARK AUST PIL TECNOL MARTIN MARTIN FOODSERVICE MERMED MERNEDAUSTRALIAPL _ KIMBER KIMBERLY CLARKAUST PL MASTER MASTERFOODS OF AUSTP MEWHEALTHCARE KIMETEC GmbH MATRIX MATRIX SURGICAL COMPANY meh NGHPACKAGNG KIRK KRKSDEPRODUCIS MATTES MATTES INSTRUMENTS WICADORAUSLPTLID KNOLL KNOLLAUSTRALIAPL KAISER MATTES INSTRUMENTS GMBH KASER WICHLS WICHAELSPL KODAK NASIA PTY LTD MAXPH MDMEDPIYLIDMDMAR KRAFT KRAFT FOODS VIG SALES MAYNEP WAYEPHARMA MIDMED KUNNEXINCORPORATED DeL WAYNEPHARMADHL MIELE MELERUSTRAIAPIYLID REXONA L amp KREXON MAYVEN WAWENMEDCALPIYLID MLLPR WLLEOREPTLLID LABORATO
19. below Matches Displays all products based on your search criteria Available Only Displays only products that are currently in stock Purchased Only Displays only products that you have purchased from CH2 You can also print your product search or export it to Excel using the options on the menu bar To view product details as shown above click on the desired product the Print and Excel file options will no longer be available Return to the search list by clicking the drop down arrow circled To search for a different product click back into the Search Words field and type in a new search word When the Add to Offline Database button appears you can click on it to copy the selected product s information to the offline database If it is a Pharmaceutical product the Generic name will also be copied to the Offline Database 11 a Creating a Pricelist Another function of the Product Availability and Pricing screen is the ability to produce a current pricelist based on your purchase history Select the All Items Purchased option below the manufacturer field and click the search button SOS will find the current price of all items you have purchased in the last 2 financial years You may then print this list or export it to Excel as required 4 07 2008 Version 8 5 6 Page 22 of 39 Copyright 2008 Clifford Hallam Healthcare 12 Purchase History Use this option from the main menu to view
20. orders are loaded the MEE d Offline menu refer to section MELOLN STSU _ 9b You choose the quantity PLUS MODEM ST SU on each new order TAB 10 25 PANADDOLELIMR 200ML To o entered click the Update button Items on the standing order will be SYRINGE HYPO LISLIP 10ML displayed as shown at right E Continue adding items to the standing order using the Add Item button until you have entered all the products you need There is no limit to the amount of products you can have on a standing order 4 07 2008 Version 8 5 6 Page 13 of 39 Copyright 2008 Clifford Hallam Healthcare SOS User Manual 2 Import from an Excel Spreadsheet Save a spreadsheet in the following format The top of column A needs to be titled Product and the top of column B needs to be titled Quantity Add the CH2 codes and the quantities you wish to place on the standing order as per the example below Other columns in the spreadsheet may contain any data Once this Spreadsheet has been saved you can upload it to SOS EHE tt owen UON 1383425 VIRAMUNE 200 BHRNGI VIRZOO 1122745 CAP 50 _ALPHRM 25 X X Dii Ptole EE 1350807 SINEME
21. the options on the menu bar Purchases By Month Print Excel File 04 74 74 JUME 04 44095 34 082 09 JULY 04 461 26 09 46126 09 AUGUST 04 b 93453 15 SEPTEMBER 04 40621 33 124074 48 OCTOBER 04 39052 47 162126 95 NOVEMBER 04 32215 22 1843421 FEBRUARY 05 3bB2 7 37 3059 05 26499 49 413456 7 4 07 2008 Version 8 5 6 Page 25 of 39 Copyright 2008 Clifford Hallam Healthcare SOS User Manual 12 c Download the Product Database The option allows you to download your sales history database to your PC This will give you access to your purchase history without having to login to SOS You will also be able to create orders print labels run reports and customise your product data without having to login to SOS Refer to sections 17 18 and 19 of this manual for detailed descriptions of these Offline functions Select Purchase History from the main menu If prompted select the account you wish to download a purchase history for or select All Accounts When the Purchase History screen is displayed click Database from the menu bar at the top of the screen Purchase Histor y 2 Enquiries Download D um ase mt The warning prompt This may take a while will appear Click on OK to continue The download will take up to three minutes depending on the amount of items you purchase A message Updating Offline Product
22. the quantity you wish to order into the Quantity field highlighted in blue Note of the UOS ml of Sale field to ensure you order the correct quantity The extended price will be displayed _Enter New Orders THEATRE CH2 Code 1258677 CustomerCode SeachWords 1 Manuacluer prizen 09071010 Product Details Purchase Pricing Description STERILUER History 7 2ML R 00 5 12 5 Price 2 7200 Extended 13 60 GST 1 36 Despatch Schedule 657 2 1 Stock Availability Available Stock 31 08 07 To order the item click the Order button or Picduct Details press Enter on the keyboard Description on DTIEDINTMENT 5G If you already have a product on Backorder this is eee indicated below the description as shown at right Backorders As each item is added to the order you will notice that the line number and order value fields at the top left and right of this screen will increase as shown below b4 Continue adding lines to your order in the manner described until your order is complete Your order can now be reviewed or sent to CH2 as detailed in sections 5 and 6 of this manual 4 07 2008 Version 8 5 6 Page 9 of 39 Copyright 2008 Clifford Hallam Healthcare SOS User Manu
23. your Purchase History SOS can show your purchase history by product code description manufacturer or product category A complete list of all items purchased and your total expenditure by month over 12 months can also be produced These reports can be viewed on screen printed or exported to an Excel Spreadsheet 12 a Purchase History by Product Select Purchase History from the main menu and select the appropriate account if prompted select Enquiries from the menu bar and click By Product The data selection fields will be displayed As with other screens search for a product by Product Code Description or Manufacturer In this example we have searched for Product Description Lignocaine You can sort the report by description or manufacturer by using the options in the Sequence box at the bottom right of the screen When you have finished making your selections click the Search button or press enter on the keyboard The resulting Purchase Summary report is shown at right It includes month Summary Purchase Histor By Product Purch ase History Enquiries Download DataBase AF 567203 THEATRE Morde LIGNOCAINE to date MTD year to date YTD and prior year PRI Yearly history is shown by financial year July to June Products are listed in alphabetical order This report may be printed or exported to Ex
24. 00 000 THEATRE PACK NERA s st VIAL 1 52 20ML 1 200 000 AMYLOCAINE ADRENALINE MAL 20ML 221 200 000 THEATRE 167456 Bar Code 1167456 Genetic Label Linel IL LIGNOCAINE ADRENALINE Description 2 20 1 200 000 TP 4 07 2008 Version 8 5 6 Page 30 of 39 Copyright 2008 Clifford Hallam Healthcare 18 d Label Printing To print product labels for your stores click Offline Product EE n Information Label Printing The Barcode Label Printing screen shown below will list all of the items in your offline aN Te 2030 product database 0521 200 1157287 BS 1167287 iat o5 20ML 1 200 000 SU p AINE ADRENALINE 1187351 BS 1187351 2 20ML 1200 000 There are several options at BE ne e 1 THEA 1167398 B5 1167288 the bottom of the screen to up M MESE Fai select label size label content 1874 B5 MEMES 120 ODD TP whether to print the labels with MYLDCAINE DISPOSABLE DET LONG NOZZLES Reha grid lines useful for printing onto paper You can 22 also select whether to print the 9 qi ree Codes Ho Code product or alternate generic oo UntOfSae Manuf Part Ro E Product Descripti description the label Eee Sel
25. 2 and select Enter New Orders from the Main Menu A Prepared Orders reference box will appear with the order number you have been working on listed Click the order number and SOS will process the order checking the latest availability and pricing in the same way as loading a standing order with quantities would Enter New Orders RITE TE Ln ly ae beate 567203 THEATRE Click on OK to continue This can now be treated as a normal order Products can be added or removed and quantities changed refer to sections 4 and 5 of this manual When you are satisfied with the order click Create on the menu bar to send the order to CH2 or Cancel if you wish to delete the entire order NOTE Any changes made to a Standing Order in the Enter New Orders screen are not permanent To make permanent changes to a Standing Order select Standing Orders from the Main Menu and make your changes as described in section 8 4 07 2008 Version 8 5 6 Page 19 of 39 Copyright 2008 Clifford Hallam Healthcare SOS User Manual 10 Current Open Orders Current Open Orders shows your purchase order history with CH2 for the last 6 to 12 months This screen lets you view any order whether it has been placed by phone fax or SOS You can also track the progress of current purchase orders through the CH2 system from order entry to despatch 10 a Cu
26. 234926 B100 12 00 example we entered SYRINGE ORIGINES L LOCK 1234919 100 1660 into the Search Words field CN ST sU SYRINGE HYPO L SUP SML 1256682 8100 1080 Click the search button to display SUP TML 11238485 8100 1320 all of the matching products from AN your offline product database SYRINGE HYPO Viu Sog Select the item you wish to order by clicking on it 4 07 2008 Version 8 5 6 Page 31 of 39 Copyright 2008 Clifford Hallam Healthcare SOS User Manual Once you have selected an item the Quantity field will be highlighted Enter the quantity you wish to order click the Add to Order button and you will be shown the list of products you have ordered so far Continue adding products until the order is complete Use the options on the menu bar to Print or Delete the current order or add a New Exit this screen when the order is complete Prepare New Orders il Prepare New Orders New Order Delete 1519317 SWAB SKIN CLEANSING ALCOHOL WEBCOL 2 PLY STERILE DRESSING ADH TRANS TEGADERM W ABSORB ST SU 1277970 PANADOL ELIXIR 200ML 1118 22 36 5312YRS 240MG 5ML 1085173 10MG 2ML To send this order to CH2 login to SOS refer to section 1 of this manual and select Enter New orders from the main menu You will notice a Prepared Orders box in the Enter New Or
27. DEPDMEDROL VIAL 40MG 1ML 1044940 Bx METOCLOPRAMIDE STERILUER 1258677 DYNASTAT INJ 40MG 5 VIALS 54MP 1584851 MEGO S TNEPHRINE INJ 1 1399586 FRESOFOL 1 INJ AMP 20ML 1675501 Bx STEMETIL AMP 1131078 TRAMAL AMP 1501355 EX 12 5MG 1ML 100 G 2ML J MADCAIN DI Page 20 of 39 J oumal U 1 Sales Journal Update Sales Jourmal Update Sales Journal l pdate Sales _ Journal Update Sales Journal Update Sales Journal Update Sales Journal Update Sales Joumal Update sme Copyright 2008 Clifford Hallam Healthcare n 2459791 2459791 2459791 2459791 2459791 2459791 2459791 SOS User Manual 10 b Backorder Reports using Current Open Orders Select On Backorder from Options to view all your current backorders Selecting Not Yet Supplied will also show your current backorders along with the status of outstanding orders and credits An Open Orders Print Display Sequence Reference Order Date Item Description 2101345 13 000 2144444 18 000 2205152 10 000 2246566 16000 2365407 10 000 2373145 9 000 2393312 13 000 2403483 1 000 2403483 10 000 nnam 01 02 07 310107 01 03 07 280207 11 04 07 110407 8 05 07 090507 27 0 2207 250707 070807 070807 15 08 07 1587
28. DING COMPANY ELTEC ELITECHEWICALPTYLTO GENEPH_ Genepharm HIGTES HIGHTECHNOLOGYCONTROL ELYTE ELTE MEDCAL SUPPLIES GDS GENERAL DIABETES SERVICE HOA HOAAUSTRALAPLHOA 1 EMERGE EMERGEMEDGAL GENETC_ GENETCSAUSTCOOPSOC SUNRIG HOXAUSTRALAPLSUNNC EMT ENTHEALTHCAREPTYLTO GENRX Horus GEOFF PENNEY AUST PL ENDMED HAGLEY GEORGE HAGLEY AUSTPL HHE HOVE HEALTHEQUIPMENT ENDOTE ENDOTECHPTYLTOENDOTE Froon ENDO GLEADSCENCES House HOUSEWTHNOSTES Espec ENVELOPESPECILISTS eke GKEAUSRAUAPL HovLND HOYLANDMEDICA __ ESSELT ESSELTEDV ACCOAUST GLACON GLAXO CONSUMER HRP HPV RESPIRATORY PRODUCTS EUCALIPBIOCHEMICALPL GLAXO GLAXOSMITHKLINE FEE HSA Sevice Fees EVEREADY BATTERIES 3PLGLA GLAXOSMITHKLINE PHARMA HUD EXMOOR EXVOORPLASTICS GLEDLE GLENDALE HARHVL_ HURTAMAKIVANLEER EXPRKO GLOBAL GLOBAL SCIENTFICPIY LTO HUMTEG HUMAN TECHNOLOGIES FABER FABER CASTELL AUST GOMED GO MEDICAL INDUSTRIES HUNTER HUNTERS PRODUCTS PIY LTD FLDNG FAULDING MAYNEPHARMA POSEY GRAJEN DISTRIBUTORS PILPOSEY GIENE HYGIENE AUSTRALIA PIY LTD _ SONORA 6000038 GREEN GREENACRES
29. Details will be displayed When the download has finished the Update Complete dialogue box will be displayed Click OK to return to the main menu You now have a product database based on your Purchase History loaded on your PC to use while working Offline refer to section 17 of this manual for more information Telephone Help Contacts Fal 13 Telephone Help Contacts Having trouble need help From the main menu select Telephone Help Contacts to access useful CH2 contact names and numbers Select the Branch Office and Department you wish to contact from drop down menus list of relevant contact names and phone numbers will be displayed CH2 Contacts 2 Contacts NEW SOUTH WALES sg 5 0 5 HELP CONTACTS VICTORIA TASMANIA OMS SESS NEW SOUTH WALES Stephan Catan 0404 812523 SOUTH AUSTRALIA Zack Baraci 0395540557 QUEENSLAND WESTERN AUSTRALIA 4 07 2008 Version 8 5 6 Page 26 of 39 Copyright 2008 Clifford Hallam Healthcare SOS User Manual i 14 SOS Online Usage Report ic This screen records of how many times you have logged into SOS and for how long ca Select Usage Statistics from the main menu The screen at right displays the number of NOVEMBER connections connection time in minutes DECEMBER number of orders placed and the average value These monthly statistic
30. ENTIS SOULARCH SURGICAL sanosi SPACELABS MEDICAL SPACEL TECLAB TECHNOLABMARKETNG KIWI SARALEEHOUSEHOLD SPALAB SPAGELABS MEDICAL SPALAS LAUBMN TECSOLL amp PSAFECARE JAYCO SAYCOPIL UROCARE SPECALISTMEDICLSUPPLESDO TERUMO TERUMOARUSTRAUAPIYLID SCA HYGIENE AWAYFROM HOME S amp K SPEIDEL amp KELLER GMBHACO DECOR THE DECOR CORP PTYLTD SCHPL SCHERNGPLOUGH srs sessury THRGDL THERAPEUTIC GUIDELINES SCHWEPPES COTTEES 1702 8886 THURSD THURSDAY PLANTATON STAEDTLER PACIFIC PIL SES SCIENTIFIC EDUCATIONAL SUPPLE STFDMR STAFFORDAMLLERLTO TOLEDO TOLEDOSTEELINTPTVLTD SCOTTISH PACIFIC STATE STATE SUPPLY COMPANY TLCRET TOOLCRAFTPIVLTD SEAGRAMAUSTRALAPL STLMAR STELMARADIST PT L1 TOTE systems aust PL STOKES NASIA LTD SENIOR SENIOR PAPER SUPPLIES STRYKR STRYKER AUSTRALIA PL TRIMED TRIEDDISTREUTORS SERONOAUSTRALIAPL SUGAUS SUGARAUSTRALA TRUBOR TRUBOR GLASS INSTRUMENTS SRVR SERVIER LABSAUST PL SUNMED SUNWEDICALEQUPCWA TRUGRD TRUGRADEPTYLTO SHAMAK SHAMROCK CHEWICALSPL SUNNYB SUNNYBANK HELATHFOOD TUBEBE TUBEBENDERS SA 4 07 2008 Version 8 5 6 Page 38 of 39 Copyright 2008 Clifford Hallam Healthcare SOS User Manual 22200
31. GALLAY GALLAYSCIENTIFC HJONES HENRY JONESFOODSPLTD OMRON JA DAVEY IMPORT PIL OMRON GAMAPD GAWAPRODPL BAYLIS JGBAYUISS amp SONPL 4 07 2008 Version 8 5 6 Page 35 of 39 Copyright 2008 Clifford Hallam Healthcare SOS User Manual IRAGARCHEMCALSPL LAUCKE LAUCKEFLOURMILISPL MEDLEG WEDHEQPYLID ANDERS JACKDANDERSONPL LEETON LEETONPACKAGNNGPL MSR MEDICAL amp SURGICAL REQUISITES JMS JACOBS MEDICAL SUPPLIES MS LINKRO LINKRONPTYLTD MEDDIA MEDICAL DAGNOSTICS AUST Jasco iscoPwim MEDEQ WEDCALEQUPMENT JASOL ISOLAUSTRAUA LIVING LIVINGSTONE NTNATIONAL MES MEDICAL EQUIPNENTMES JEX JEKNDUSTRESPTVLID 1 LNAPACMED MEDIND MEDICAL NDUSTRIESAUST JM Lome lOMBSCENTFICPL MEDRES MEDICAL RESEARCH TRUST JOERNS JOERNSHEALTHCAREING LUCAS LUCASPAPAW MEDSUR MEDICAL SURGICALRNTS _ JOHNSON JOHNSON WED SONNEN M amp HPOWERSYSTENSPIL MEDGRP MEDIGROUP AUSTRALIA JOHNSON DIVERSEY MONGEVERAGESPTY LT0 MEDLIT MEDLITEENGNEERNGPL PBIOMET KEV MEDICAL 3 WEDHREDPIYLID KSH CARTONSPTYLTO MAERSK WREREKMEDCALPIYLID mEDISO WEDSOUREE Ke chemicals DOMTEX MAHONEY amp SOMAIA PIL DOWTEX MEDOS MEDOS COMPANY PTVLTD
32. HTHALMIC LABORATORIES POLY POLYCRNEAUSTPL RGREEN ROBERTE GREEN OPSMINSTRUNENTS POOLA POOLOUPWHOLESAE ROCHED ROCHE DIAGNOSTICS AUST 4 07 2008 Version 8 5 6 Page 37 of 39 Copyright 2008 Clifford Hallam Healthcare SOS User Manual ROLMED ROLAND MEDC SHARP SHARPCORPORATONAUSTPL SUPER SUPER DISPOSABLE AUST ROLAND ROLAND PRIESTLY PIYLTD SHARPZ SHARPZKTZPTYLTD DAVIS SUPERUARKETSALES RCH ROYAL CHLDRENSHOSP SHIMED SHIMADZU MEDICAL SYSTEWS SURDYN SURGICAL DYNAMICS SUROYN RUNE ROYALLNENPTVLID SHNPHM SURGICAL DYNAMICS SURGD GUNZ SIEPER siEPER amp COPTYLTD SURIND SURGOHLNDENT amp Rye RYEPHARWACEUTICAS 88 srapwim sos SURGICAL ORTHOPAEDIC RYMED sia SURSYN SURGICAL SYNERGIESPY ITO MURRAY S MURRAY siema SURGIC SURGICARE 0 SILTEX AUST PTY LT SURGIM SURGMEDTASPL SAGE SAGENEDICALPTYLTO SILVER SLVERGLOSLESS STEEL SURMEX SURMEXPTYLTID 7606 SALES DISTRIBUTION SERVICE EDGELL SIMPLOTAUSTRALAPL SIMPLA SUTHERLAND NEDICAL SMPLA ISANREM SANRENONACARONICOPL SKANSN SKAKANSENHOLDNGSLTO KENZ SANDOZ SANDOZPTYLTD SLUMBE SLUMBERSHOP amp FOAWCUTIERS SYDMED SYDMEDPINLTD SANDS MCDOUGAL S amp N SMTH amp NEPHEWAUSTPL SYMBIO SYMBION PHARUACY SERV SANOFI SANOFIAV
33. ING STANDING 13 9 USING A STANDING ORDER Ics DES era De 16 9 A PREPARE AN ORDER USING A STANDING ORDER WITH 6 8 16 9 B PREPARE AN ORDER USING A STANDING ORDER WITH ZERO 1 8 17 10 CURRENT OPEN OBDEHRHS 20 10 A CURRENT OPEN ORDER 5 888888888888 20 10 B BACKORDER REPORTS USING CURRENT OPEN 5 59 595 9 9 21 11 PRODUCT AVAILABILITY amp 5 6 nnn 22 22 12 PURCHASE HISTOBNWY 23 12 PURCHASE HISTORY BY PRODUCT Ru MU 23 12 B PURCHASE HISTORY FOR ALL 6 0 0000 24 12 C DOWNLOAD THE PRODUCT 101 26 13 TELEPHONE HELP
34. LLERGANPHARWCALSPIL AUSTME AUSTNELPTY LTD 3p ALLIED HEALTH INDUSTRIES AUSTMS AUSTRALASIAN MEDICAL _ MERCUR A amp D MERCURYPIYLTD ALPHRM APHAPHARMPTYLTD HENDI AUSTRALIAN HEALTHCARE HENDI _ TAGE AGBMANFACIURNG AMADA AUSTRALANMULTINALL A M WILLIAMS AUST P L AMGEN AMGEN AUSTRALIA AUSTRA AUSTRAMEDEX VIC LTD Capi APLSECURTYPILID ANGASP ANGASPARKFRUTCOPL AVERY AVERY DENNISON OFFICE PD AVERY _ TAAXIS AVAL AVMLAUSRAUAPIYLID SETON MWSPACHC BRAUN B BRAUNAUSTRALIAPIYLTD _ ABBOTTNUTRTION AMED APVAMED MEDICAL SERVICE B5B BSBPACKAGNGPIYLD ACUTE CARE SYSTEMSPIL SANDER ARTHURSANDERSONVICPL MILES BAYER AUSTRALALTD _ ADDIS ADDSAUSTRAUAPIYLID ASHWD ASHWOODPRODUCIS BAYPAC BAYPACLABELSPTYLTD ADMACINDUSTRES aspen asen BD BECTONDEKNSONPNITD LADVLIF ADVANCELIFECARE ASTA ASTAWEDICAAUSTRALASIA BDF BEERSDORFAUSTRAUALTD AMS ADVANCED MEDICAL SERVICE ASTZEN ASTRAZENECA BENNET BENNEITMEDCAL __ HOGIE ADVANCEDSURGCALTECHN ATRIUM ATRUMAUSTRAUA BESLEY BENEYBPKE AERO AEROHEALTHCARE AURION aron AFTPHARMACEUTICALSPTYLTO AUSMED AUSMEDPIYLID BIOFUS BOFUSONPIVLID AGED AGED CARE LINEN SPECIALS AUSPHM
35. On Order screen shown below Load Unione Lines Lancel Lreate To cancel the entire order click Cancel 5 a Making Changes to your Order To change the quantity on order click on the product you wish to change Type a new quantity into the Change Quantity field and click Update Entering zero into this field deletes the item from your order altogether and displays the message LINE CANCELLED When have finished your amendments click the Exit button to return to the Enter New Orders screen Items Order Print Excel File SYRINGE HYPO L SLIP 2 2ML 1256635 CN LATEX FREE ST SU METOCLOPRAMIDE STERILUER x 1298577 OMG oML 2 6 3261 3 0 00 O 2 B100 b 7950 20 36 SYRINGE HYPO L SLIP 10ML Change Quantity 3 1256679 SI 100 3 126500 37 95 0 00 SWAB SKIN CLEANSING ALCOHOL 4 1519317 WEBCOL 2 PLY STERILE B200 10 4 4831 44 99 0 00 PANADOL SUSP COLOUR FREE 5 1459605 200ML 11 3742 56 87 5 69 5 12 YEARS 2440MG oML 5 b Saving your Order to an Excel Spreadsheet You can download your order details to an Excel spreadsheet from the Recall Lines screen Simply click the Excel File option on the menu bar This opens Excel on your computer and downloads the order into a new spreadsheet As the order is now in Excel format you can format save cut and paste the spreadsheet any way you wish These spreadsheets can be ema
36. RE NUTRITION PANAS Bo INEWAPP NEWAPPROACHPRODPL PARKER PARKERHEALTHCAREPI RADIO RADIOMETERPACIKCRADIO NEWCASTLE COMMUNICATIONS PENMED PARKER HEALTHCARE PENMED RADPAC RADIOMETERPACIKCRADPAC NICPAK NICEPAKPRODUCTS PATGAR PATENTCREPRODUCIS Raca 66 SUDO HARTMN PAULHARTMANNPTYLTD AJAX RAMPRIE LABORATORIES NICHE PEER PEERLESS HOLDINGSPL RAMPRIE LABORATORIES PENTEL AUSTRALIA PIL NORRIS NORRIS INDUSTRESPL PERCRE PERSONAL CAREGROUPPIL REABY RERBYBROS SURGCA NOVO PFICON PFIZER CONSUMER REGION REGIONALHEALTHTRADING CNUTRET NUTREATSUPPLMENTBSCUTS PFIZER REHBWA REHABWA 0 07 SHARPE NUTRICIAAUSTPILSHARPE PHARMA PHARMACIA amp UPJOHN PHARMA RELPAR RELPARPTYLTD RELPAR NUIRONO PRARWACIAAUSTRALIAPL RELPARPTYLTD SUN CNYLEX NYLEXHUNTINGDALEDWVOF PHRMLK PHANLNKPIYLID REM REMSYSTEMSPIYLID ORPARADGM PHRMTL PHARMATELPTYLTD RESPIR RESPRONCSAUSTRAIAPL CORTECH ORTECHNOLOGES PHARM PHARMAUST MANUFACTURNGPL OSRAM REXELAUSTRALIA OLWPAAUSTRALA PIERRE PIERRE FABRE WEDICANENT AUST REXEL REXELAUSTRALIAREXEL owucoN POLLOCK sURGICAL RVANAFOODSPIYLTD COPTHAL OP
37. RIES PHARMACARE MCCULL WCCULOCHPIYLID MNSON CLABPHM LABORATORY PHARMACARE MCGLN McGLONS CLASSIC BRANDS LAMP LAMPREPLACWENTPL MEDGEN MEDEGEN MEDICAL PRODUCTS SEARLE MONSANTO AUSTRALALTD 15 4 07 2008 Version 8 5 6 Page 36 of 39 Copyright 2008 Clifford Hallam Healthcare SOS User Manual MOORE MOORE BNESS SYSTEMSLTD ORCHRD ORCHARDMANUFACTURNGCO PRTLND PORTLAND MEDICA MOTEX ORGNON ORGANON AUST MPM MPMMARKETING SERVICES ORION ORIONLABORATORESPL POWER POWERCELLAUSRAURPTY MULTINEDICAL GROUP ORPHAN ORPHAN AUSTRALIA PREMED CMULTIX W KPTYLID ORTHOC ORTHOCAREPTYLIDORTHOC PREMIE PREMERBATIERESPL CMUNDPH WUNDPHARNA OAPL ORTHOPAEDICAPPL PLOAM PRMENUIRTON murana _ 068 ORTHOPAEDICAPPLELOSS PROACT PROACT MEDICAL SYSTEMS AUST CMURGOU MURRAY GOULBURN CO OPERATEC OXOID OXOIDAUSTRALA PRODUC PRODUCTSINT CO 7 OZ SAFE QLD PTY LTD PiP PROFESSIONALS NPRINT CNSTENN NSTENNNG amp CO ozcup ozu NUMEDI PROMEDCAPTYLTD NUMED NATIONAL SURGICAL PACIFI PACIFICSALTCOPTYLTD QUEEN QUEENFNEFOODSPIYLTD NCI PLASTICS VIC PL NESTLE NESTLEHEALTHCARE NUTRITION PALMM PALMNEDICL URQUHA RDURQUHART amp SONPL CNESTLN NESTLEHEALTHCA
38. T CR 2000 50 100 MSD 7497500 1044226 IDANTRIUM CAP 25MCG 100 PFIZER 05050025 dea ea dA ES Sh gk A A S a e Ap UU A d du du A pA ERI UA Qu QU du di UU dup dp d d 1567973 EPREX PFS 5 0000 HNSCLG 40 1425885 IHRUDOID CREAM 20G 4401 Open the Standing Orders screen Select an order from the drop down menu circled and click the Import Items From Excel Spreadsheet button Under Directory navigate to the location where the Excel Spreadsheet with the Standing Order has been saved Under File click on the appropriate Spreadsheet and SOS will start importing the Standing Order Standing Orders MITT OS eG AT E ieee Add Iter 505 Parel Dider Templates 1 wW ardbas Data sls 505 DEMO After the spreadsheet has been imported you can add other items to the Standing Order if required Simply click the Add Item button and follow the directions on the previous page 4 07 2008 Version 8 5 6 Page 14 of 39 Copyright 2008 Clifford Hallam Healthcare SOS User Manual Once your standing order is complete the screen should look something like that displayed below Sranang orders will be saved in alphabetical order when das exit the screen LB Em PANADOL ELIR _ oe EM UR is To make chan
39. ails Selecting a single product group will display the purchase history for that group only This report is useful for keeping track of your purchases and creating own order forms or pricelists I Purchase Summary EJ Excel ERUNT TAB 500 100 EUCALYPTUS RUB 366 FEBRIDOL TAB B P 500MG 100 FERRO GRADUMET TAB 325MG 20 FILM COATED FERROSIG AMPS 5 2ML FLEET ENEMA FLOPEN CAP 600MG FLOPENVIAL 16 OBSOLETE USE 1280886 FLUCLOMACILLIN 1G VIAL FORMET 50 100 BLISTER PACK FORTUM VIAL 1G 500ML GENLAE SYRUP 3 34GM 500ML BOTTLE GENTAMICIN STERILLIER 8OMG 4 07 2008 Version 8 5 6 SANOFI 375022 SANOFI 375037 FELTON 320 GENPHA HS amp 1531335 ABBOTT 6852 03001 SIGMA 005005 FERING 2014 260124 ASPEN 03360 HOSPRA 0257006 SIGMA 10807 SIGMA 000744 SIGMA 019022 536334 PFIZER 080601 80 Page 24 of 39 1054410 1607023 1531335 1056047 1576072 1427483 1731032 1172845 285 317 1 4 45 59 235 2 498 1064873 1 1731075 4 1250664 Copyright 2008 Clifford Hallam Healthcare SOS User Manual Select By Month from the menu bar of the previous report to display the quantity purchased month by month over the last 12 months Click Summary to ret
40. al 4 b Importing Orders from Excel Spreadsheets Save a spreadsheet in the following format The top of column A needs to be titled Product and the top of column B needs to be titled Quantity Add the CH2 codes and the quantities you wish to order as per the example below Other columns in the spreadsheet may contain any data Once this Spreadsheet has been saved you can upload it to SOS a 1383425 200 BHRNGI VIR2O0 5 1758340 STOPPER COMB RED LUER LOCK IPHRMITL 61100175 Da ee are eeeeeeeeeeeeemme i 4 1122745 ESINEQUAM CAP 25MG 50 i ALPHRM 2551 0 1 1045962 DEXAMETHASONE SODIUM PHOSPHATE 4 MAY NEP 20558 du sees a PE HEC POSEE 8 7 rte m s LER e sis ccs p pr pecie eRe pein peice ae oles Ee pao A GRAVITY VWARIQLINE SET PHRMTL amp 1100158 002 Em em es eeeeeeeseeeeeemes mds T ato m c e a 3 mea aea re ema ECCE e elem n
41. ales Journal Update Backorder in S O Entry Received Order completed and goods received by customer Backorder No stock available when order was created Backorder in Commitments Backorder No stock available when pick slip printed Backorder in Ship Confirm Added as Sub Ass Item Backorder No stock available when goods where picked Product has been substituted Cancelled in Order Entry Order has been cancelled Product has been cancelled or substituted Cancelled By Substitute 4 07 2008 Version 8 5 6 Page 21 of 39 Copyright 2008 Clifford Hallam Healthcare SOS User Manual 11 Product Availability amp Pricing You may check product availability and pricing without going into the order entry screen preventing the risk of accidentally placing an order From the main menu select Product Availability Pricing Product Prices Availability Print Excel File THEATRE Search Product Search Selection Soundex All Matches 1621546 C Direct Available Only PARACETAMOL C Purchased Only 7203029 FARAHERAL 100 1621546 FARAHExXAL 5006 TAB 100 OBSOLETE USE 1774522 Database This screen works in a similar way to the Enter New Orders screen As well as the usual search criteria of Product code Search Words and Manufacturer you can narrow the search by using the options in Product Search Selections as listed
42. cel by using the options on the menu bar Selecting the Month option on the menu bar will display the quantity purchased month by month over the last 12 months You may also print or export this report to Excel by using the options on the menu bar Click Summary to return to the above report Exit this report to select different criteria for a new report 4 07 2008 Version 8 5 6 LO HEN 7 LIGNOCAINE CHLORHEXIDINE GEL 22 0 05 DISP SYRINGE 10ML EYLOCAINE ADRENALINE SML 1 1 100 000 BLISTER MNLOCAINE ADRENALINE VIAL 20ML Pint Summary Excel File NYLEAINE FORTE SPRAY SOME 5 LIGNOCAINE amp 0 5 PHENYLEP LIGNOCAINE CHLORHEXIDINE GEL PFIZER 0 5 1 200 000 SINGLE USE 1 1 200 000 THEATRE S LOCAINE ADRENALINE VIAL 20ML JSTLOCAINE ADRENALINE VIAL 20ML 1 5 1 200 000 THEATRE PACK 1 200 CALE hases By Month 50 5 PFIZER 2 0 05 DISP SYRINGE 10ML 16012050 TE ENTTI XvLOEAINE ADRENALINE VIAL 20ML TIL 082031 50 5 FFIZER 16012050 ASTZEM 150 ASTZEN 160 161 ASTZEN 132 ASTZEN 1082031 168 1832034 1167287 1187351 3 1167399 153 10 420 A 103 de Description T i Manufacturer 624 ao T 2227 11 353 d 293 tl YLOCAINE ADRENALINE 5ML 1 1 100 000 BLISTER
43. ck Save at the bottom of the screen 18 c Entering Alternate or Generic Descriptions You can give products alternative descriptions in the offline product database The most common reason for doing this is to enter the Generic drug name against pharmaceutical items To access this screen select Offline Product Information and Bar Coding From Bar Code Maintenance list click the product you wish to amend Type an alternative or generic description into the Generic Label Description fields and click Save Repeat this process for each product you would like to amend You now have the option to print this Generic Description onto a product label 5 Bar Code Maintenance Product Description Lode UOS Bar Code Generic Label Description WOUND DRAIN SUCTION SET 1 8 Eam 1028 TROCAR HEMDVAC 400ML 1377500 10 1377500 E 5OMG 30 1647252 EA 1647252 MYLOCAINE ADRENALINE EML mano eni LIGNOCAINE ADRENALINE 1 4 100 000 BLISTER PACK 1632034 10 1632034 AMP 1 5ML 1 100 000 BP MVLOCAINE ADRENALINE VIAL 20ML 4 lnc 4167287 LIGNOCAINE ADRENALINE 055 1 200 000 SINGLE USE 157287 BS 1167287 VIAL 0 5 20ML 1 200 000 SU XYLOCAINE ADRENALINE VIAL 20ML 4467351 LIGNOCAINE ADRENALINE 12 1 200 000 THEATRE PACK 167351 B5 1167357 VIAL 1 20ML 1 200 000 XYLDCAINE ADRENALINE VIAL 20 4467399 pe 116739 LIGNOCAINE ADRENALINE 1 5 1 2
44. ders screen shown at right Select a prepared order reference to begin processing the order SOS loads each product to verify the price and availability Additional product information will be displayed via a message box if necessary The Prepared Order Has Been Loaded message box will appear Click OK to continue You can now treat this as a normal order Select Recall Lines from the menu bar to review the order and make amendments if required Products can also be added to the order Refer to sections 4 and 5 of this manual SYRINGE Wi 2 3ML C N LATEX FREE ST SU SWAB SKIN CLEANSING ALCOHOL pagg WEBCOL 2 PLY STERILE 200 DRESSING ADH TRANS EXTEM TEGADERM W ABSORB PAD ST SU PANADOL ELISIR 200ML lere 340MG 5ML 1095173 10MB 2ML 3 1374327 Click Create from the menu bar to send this order to CH2 refer to section 6 of this manual for more details Once created the order details disappear from the screen ready for your next order 4 07 2008 Version 8 5 6 Page 32 of 39 Copyright 2008 Clifford Hallam Healthcare SOS User Manual 20 CH2 Manufacturer Code List As mentioned elsewhere in this Manual the following is a list of our major manufacturers and our codes for reference when ordering and creating reports NOTE The code to use in SOS is listed first followed by the manufacturer name am SMAUSIRAUAPIYLID ALLRGN A
45. ecall Recent Orders Keyboard Functions F1 Allows users to place orders while on line or to access a standing or suspended order qe Current Open F2 Displays orders previously placed in SOS on this PC Orders F5 F4 Create standing orders on line F5 Displays ordering history le Orders Received Outstanding Orders and Backorders Product Availability F6 Product enquiry screen will display Availability and Pricing __ Pricing FE F Displays your purchase history and create history reports F8 of telephone help contacts for CH2 Telephone Help Usage Contacts Statistics F9 Usage statistics for SOS Shows number of connections 1 8 number of orders per month average order value etc F10 View current Bulletin topics and create new Bulletin topics Service F1 4 07 2008 Version 8 5 6 Page 6 of 39 Copyright 2008 Clifford Hallam Healthcare 4 Entering New Orders Online Click the Enter New Orders F1 button or press F1 on your keyboard You can enter orders with the keyboard import orders from an Excel spreadsheet or add orders via a Standing Order In all cases any additional product information such as Obsolete by Manufacturer Item on Backorder Buy on Demand etc will be displayed a message box if necessary 4 a Enter an Order with the Keyboard When you select Enter New Orders the
46. ect the options by clicking in the white check boxes Labels can be selected individually by clicking products on the list or you can select Print All Labels Once all details are selected click the Print button Make sure you have the correct paper or labels in your printer Recommended labels are Unistat 70 X 25mm code 38931 or plain A4 paper 19 Prepare a Purchase Order Offline You can prepare an SOS order Offline without having to connect to SOS You will only need to go online to send the order to CH2 This is particularly useful for people using a dial up modem to connect to SOS You can only prepare an offline order from products that are in your offline product database Refer to section 12c of this manual for details on downloading an offline product database Select Offline from the menu bar and click Prepare Manual Orders Enter your purchase order number into the Order No field and any delivery instructions into the Special Instructions field NB Entering an order number pare New into the Order No field is dg mandatory Start building your order clicking the Add button To Sp build an order using the Add mu E otanding Order button refer to section 9 of this manual You can order products by using the product code or by entering product descriptions into the Search Words field In this SYRING NGE HYPO SML 1
47. facturer SKBCHM Patt f Despatch Schedule PANADOL SOLUBLE 500MG 20 SKBCHM m 0 1 8210 OBSOLETE USE 1744440 7061224 PANADOL SUPPOSITORY 125MG 20 1135503 lt 5 5 4800 HOSPITAL PACK 7043547 10PNP PANADOL SUPPOSITORY 250MG 20 1195477 EA SKBCHM 0 10 9300 HOSPITAL PACK 7043563 CP 10PNP PANADOL SUPPOSITORY 500MG 24 1255952 19 5703 7043953 PANADOL SUPPOSITORY 500MG 24 1570427 08 19 5703 7061339 COLOUR FREE 1290740 SKBCHM 5 0628 0 1 7145230 1 5 YEARS ST BERRY 120MG 5ML PANADOL SUSP COLOUR FREE SKBCHM aii 200ML 7145248 THEATRE a CH2 Code Search EN Search Type C Soundex Customer Code Direct Search Words sevi nc Manufacturer Manufacturer Part 0 Despatch Schedule XYLDCAINE 10 PUMP SPRAY 30ML 1353282 EA ASTZEN 0 0 0 42 3657 OBSOLETE USE 1762285 XYLOCAINE 10 PUMP SPRAY 50ML 1762285 ASTZEN 0 0 0 38 3187 BANANA FLAVOUR XYLOCAINE 2 ADR 5ML PK5 1508723 P5 ism 0 0 0 0 14 5202 47 MYLOCAINE ACCORDEON 2 10ML 1227405 B10 ASTZEN 655 THEATRE PACK MYLOCAINE ADRENALINE AMP SML 1167313 850 mn 0 0 148 0563 OBSOLETE MANUFACTURER AXYLOCAINE ADRENALINE AMP 5ML 1632034 B10 ca 33 6221 1 1 100 000 BLISTER PACK XYLOCAINE ADRENALINE AMP 5ML 1364290 50 151 39400 2 1 80 000 BLISTER PACK EN
48. ges to a Standing Order click a product change the quantity and click the Update button Remove the product by clicking the Delete button There are several options on the menu bar You can Print export to Excel using Excel File and start a new Standing order with the Add New option The Delete option removes the entire otanding Order You can alter your Standing Order at any time from the Standing Orders screen Standing Orders AddNew Print Delete LM eel 1256666 SYRINGE 1ML ICAN ST SU 302100 4 07 2008 Version 8 5 6 Page 15 of 39 Copyright 2008 Clifford Hallam Healthcare SOS User Manual 9 Using a Standing Order 9 a Prepare an order using a standing order with quantities otanding orders that have been created using quantities are loaded online from the order entry screen Login to SOS and select Enter New Orders from the Main Menu Click Load Options from the menu bar and select the Standing Order option Load Options teste pM Prepared Uder Standing Order j Import From Excel Spreadsheet EN i j Ordering Options CustomerEode CS SeachWords Mandactwe 00 l Enter New Orders Load Options Fecal Lines Lancel 2 SOS will check the current price and availability of each product as the standing order is loaded
49. iled to a colleague or used to create an order form make a pricelist do a stocktake etc If you would just like a printout of your order before sending it to CH2 simply click Print from the menu bar 5 c Suspending Your Order Exiting Enter New Orders while halfway through an order will suspend that order This means that the order is saved for future recall You can suspend an order as many times as you wish saving you the need to enter an order all at one time You can however only work on one order at a time To continue the order from where you left off reopen Enter New Orders You can make additions or amendments as needed create or cancel the order 4 07 2008 Version 8 5 6 Page 11 of 39 Copyright 2008 Clifford Hallam Healthcare 6 Send Your Order to CH2 Create When your order is complete you may send the order to CH2 by clicking Create from the menu bar T Ime Enter New Orders Din Uni ME eer MIU Load Options Cancel Create al ml I When you click Create you will be asked to confirm that you wish to send the order to CH2 as shown at right If you click OK your order will be sent 2 to and no further changes can be made SOS If you do not wish to send the order at this time click Cancel to return to the order If this option cw is not active contact your CH2 representative Print Order You will then be asked if you
50. offline product searches can be done and orders prepared only for products in your offline product database These are generally products you have previously purchased To search for products that you have not purchased before you will need to be logged into SOS You can download the database as often as you like Refer to section 12c of this manual for instructions on downloading the offline product database 4 07 2008 Version 8 5 6 Page 28 of 39 Copyright 2008 Clifford Hallam Healthcare SOS User Manual 18 The Offline Product Database 18 a Display a Product List neuere ROWED To display a report listing the products in your Offline Database open SOS do not connect and select Offline Product Information Product Database This will open the Product Database screen shown below Click Options from the menu bar and select Display Offline Database The offline product database shown below is then displayed alphabetical order This report is a good reference to help you do your ordering and can help with stock takes If you would like purchase history information you will need to go online Refer to section 12 of this manual AAA FEEDER PACK ST SU Product DataBase STC ORAL 5 TION 10MGAML 2 240ML STCTAB 150 60 1520082 1751806 ABBOCILLIN Y SUSPENSION S FREE
51. p of the screen Click on Dial CH2 OR Connect to CH2 as appropriate Enter your password supplied by CH2 click on the Send button or press enter on the keyboard My SOS Password is v ConnecttoCH2 uei SPEM Je J Periodically you may be asked to enter a new password Passwords must be six or more characters and contain at least one numeric digit eg password1 kathy25 etc E cher Ferreri WT Enter Password XI M AN Your Password Has Expired CH2 Clifford Hallam m berd haa med ey curre 1 AE pus a mg The screens shown below will appear while SOS is connecting If you are using a modem to connect the first screen will read Dialling CH2 When this message screen appears you have connected to CH2 The numbers displayed are the CH2 help desk phone number and the Customer Service phone number Click on the OK button or press Enter on your keyboard to complete the login process You have connected to 505 Click OK to continue Please contact CH2 103 9554 0495 for any tech ical issues of Customer Service on 1300 720 274 for all other enquiries 4 07 2008 Version 8 5 6 Page 5 of 39 Copyright 2008 Clifford Hallam Healthcare SOS User Manual 2 The Bulletin Board Bulletin Topics 505 T now Available
52. rrent Open Order Options Select Current Open Orders from the main menu click Options on the menu bar and select one of the following reports 1 All Orders 2 Not Yet Supplied 3 On Backorder 4 Specific Order No 5 Specific Invoice 6 Specific Product T Lopen Orders Displays all orders placed in the last 6 to 12 months May take several minutes to load View the status of outstanding orders from order entry through to despatch in the CH2 system Backorders and Credits are also displayed Credits have a negative quantity Display all current backorders and EDD s Estimated Dates of Delivery if available Searches for orders by your purchase order number Searches for orders by our invoice number Searches for orders using the CH2 product code of a report using Specific Invoice as search criteria Open Orders _ TE Sequence Reference Order Date Description 00 2345557 10 000 2345557 11 000 2345557 12 000 2345587 13 000 2345557 14 000 2345557 15 000 2345557 16 000 17 000 1607072 16 07 07 1607072 16 07 07 1607072 16 07 07 1607072 15 07 07 16 07 07 1607072 16 07 07 1607072 1 5 07 07 1607072 16 07 07 1607072 Tema 4 07 2008 Version 8 5 6 1255994 METARAMINOL INJ 10MG 1ML EA 1622928
53. s are displayed AUGUST only for the computer you are currently SEPTEMBER logged onto It also shows the installation date and the last time you used SOS You Se may Print this report at any time 15 Using the Bulletin Board The Bulletin Board is a simple system that allows a message of your choice to be seen by all SOS users each time they log in This service is completely free Select Bulletin Service from the main menu to display the screen below Click Options from the menu 1 bar and select from the various options shown below To create a message select Add a New Bulletin Put a subject for your message into Bulletin Topic and type your message into Details 1505 Users Make sure you add your name and en phone number with area code so that interested parties can contact you When you have finished typing your message click Create on the menu bar This will post your MEL scalable on the message to the Bulletin Board Wrap che nat au scadowmloade php Full instructions for downloading and installing the upgrade are also available along with updated User Manuals and Documentation The upgrade files can be used on sos V 2 or later You can change or delete your you vonia like assistance upgrading your version of S05 please message at any time by selecting Ru CH on 1300 720 274 Review Modify My Bulletins from 2 IT Team
54. screen below will be displayed If you have more than one account on SOS choose the account that you wish to order for from the list The cursor will be in the Order No field highlighted in blue Use the Tab key to move from one field to another or click into the appropriate field with the mouse Enter Orders E E E THEATRE DEPT CustomerCode Search words Manufacturer 2 Manufacturer applicable Enter a purchase order number up to 10 characters into the Order No field If you don t use order numbers enter your name the date or a combination of both This number is for your reference Type any delivery instructions into the Special Instructions field Using these fields is OPTIONAL Next search for the products that you need to order There are 3 options to search for products 1 CH2 Product Code 2 Product Description 3 Manufacturer Part No 1 CH2 Product Code If you have the seven 7 digit CH2 product code type this into the CH2 Code field press enter or click the Search button If you use the correct CH2 Code the product will Below is an of the order screen once a code nas been entered THEATRE JT Sales 19973 CH2 Code 1306645 Customer Search Words M Manufacturer avents 31153 Product Details Purchase y Pricing
55. u regularly purchase From the main menu click the Standing Orders button The screen shown at right will be displayed 567203 Enter a reference for your standing order into the New Reference field such as Weekly Monthly Pharmacy etc Click the Add button NOTE You cannot put the same product on the same order twice but you can create multiple standing orders The same product can then be placed on several different orders You now need add items and quantities to the Standing Order You can either add Items individually or import items from an Excel Spreadsheet refer to next page 1 Add Items Individually Standing Orders AddNew Print Delete Excel File Click the Add Item button type in the product code and press enter If you do not have the product code type a description into the Search Word field and select the product from the list similar to section 4a SYRINGE HYPO TB C N ST SU Next enter the quantity for that product You have two options a You can set up the standing order with specific quantities that you regularly order These standing orders are loaded via the Enter New Orders screen erm Standing Orders refer to section 9 of this Pi Delte manual 597203 b You can set up the standing order with zero quantities A against each product These DRESSING
56. urn to the report on the previous page Both reports are displayed in alphabetical order Purchases By Month Print Summary Excel File 06 06 09 06 10 056 11 06 0120 Breese el tet lle mmm D5 D7 EUCALYPTUS RUB 356 TET ode Em 12 06 17 02 07 03 07 04 07 05 07 07 07 FELTON 1607023 4 3 2 3 4 1 2 80515105 320 FEBRIDOL TAB 500MG 100 GENPHA 1531335 HS 1531335 1 4 2 5 FERRO GRADUMET TAB 325M G 30 ABBOTT 1056047 1 FILM COATED 6852 03001 FERROSIG AMPS 5 2ML SIGMA 1532052 45 005005 come ee 0 FLOPEN CAP 500MG CSL 1576072 260124 FLOPEN VIAL 1G ASPEN 1057576 OBSOLETE USE 1280886 03360 FLUCLOXACILLIN 1G VIAL HOSPRA 1427483 14 18 B 33 30 5 025706 FORMET TAB 500MG 100 1731032 BLISTER PACK 449390 10847 1064873 2 1 31075 5 1 10 T 8 s 11 12 5 8 GASTROGELLIQUID SoOML SIGMA 000744 GENLAC SYRUP 3 34GM SIGMA BOTTLE 19022 536334 You may also produce a report that details your expenditure month by month for the last 12 months From the Product Group Analysis report on the previous page click the Display by Month button The report shown below will be displayed As usual all of these purchase history reports can be printed or exported to Excel by using
57. wish to print the order for your records as shown at right Click Yes or No as required The order details on your 2 A screen will be cleared ready for your next order A note on product messages The Buy on Demand message indicates that CH2 does not stock the item due to low usage CH2 will only supply these items on request and a returns basis To avoid any delay it may be worthwhile searching for an alternative item in SOS 7 Recall Recent Orders Recall Recent Orders will redisplay orders created in SOS from the last few weeks that have been placed on that computer Select Recall Recent Orders from the main menu click a line in the Orders box and the order details will be displayed To view orders that have been sent from another computer use Current Open Orders as described in section 10 of this manual Orders placed by phone or fax can also be viewed using Current Open Orders Recent 5 0 5 Drders Print Special Instructions a m 1256695 SYRINGE HYPO L SLIP 2 2ML CAN LATEX FREE ST SU 4 07 2008 Version 8 5 6 Page 12 of 39 Copyright 2008 Clifford Hallam Healthcare 508 a 1 8 Creating Standing Orders p 505 gives you the option to set up standing orders This allows you to create an order template that you can open in the order entry screen saving you time in finding and keying in the codes of the products yo
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