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User Guide for Alcatel Telephone

1. 7 VM Ext No 38499 Forward no answer busy to Voice Mail Advanced Phone Features For 4035 13 User Guide for Alcatel Telephone AD HOW TO RETRIEVE VOICE MAIL Remark On your phone set the Green voice mail indicator is turn on to indicate someone have left message to the voice mailbox a Via your own phone to retrieve the message Press key or dial 1 After connected to your voice messages mailbox enter your personal password Press key to confirm your entry of password The system will automatically playback the new message b Via other phone to retrieve the message i Internal e Dial Voice Mail Ext No 38499 After connected the voice messages mailbox Press your Ext No and enter your password Press key to confirm your entry of password The system will automatically playback the new message ii External 4 Dial Voice Mail Telephone No 3943 8499 After connected the voice messages mailbox 66399 Press your Ext No and enter your password Press key to confirm your entry of password The system will automatically playback the new message Advanced Phone Features For 4035 14
2. User Guide for Alcatel Telephone Advanced Phone Features For 4035 16 15 14 13 12 11 10 9 The Alcatel 4035 set is equipped with the following elements 1 Handset 2 Loudspeaker 3 Voice message indicator 4 Navigator key _this is used to scroll the dynamic keys labels pages or lines upwards or downloads 5 Information key 6 Programmable key associated with a pictogram 7 Display keys to access the functions proposed by the display 8 Alphanumeric display 2 lines x 40 characters 9 Hands free microphone 10 Keypad is used for mail service functions call by name function and for programming 11 System programmed key 12 Numbering keypad 12 keys 13 Release key 14 Control Volume key 15 Hands free key 16 Mute key Advanced Phone Features For 4035 1 User Guide for Alcatel Telephone Contents Name of Operation l 10 11 Telephone Application 1 1 How to make a telephone call 1 2 Call by name 1 3 How to handle several calls 1 4 Call Back Broker Call Call Transfer Call Pick up 4 1 Group Call Pick up 4 2 Direct Call Pick up Call Waiting Call Forward 6 1 All calls 6 2 Forward on busy 6 3 Forward on no answer 6 4 Forward on busy no answer Call Park Phone Setting 8 1 Phone password 8 2 Adjusting the ringing melody 8 3 Adjusting the loudspeaker volume 8 4 Appointment reminder 8 5 Adjusting the display brightness Phone Directory 9 1 Create
3. line is connected Press Conf key Advanced Phone Features For 4035 11 User Guide for Alcatel Telephone Voice Mail System 4635 Advanced Phone Features For 4035 12 User Guide for Alcatel Telephone D FIRST TIME VOICE MAIL USERS If you are a first time voice mail user the following section describes steps of personalizing your own voicemail a Activate the voice mail system Step 1 Step 2 Step 3 Step 4 Step 5 Press 1 to connecting the voice mail system enter the temporary password default password your extension no Set up your personalized password at least 4 digit numbers Record your name gt Say your name then press gt To confirm your recording and activate press gt To re record your name press Record your personal greetings 1 Select System Default Standard Greeting Record your Personal Greeting After recording press gt To confirm your greeting press 66399 gt Re record your greeting press After finish all above steps please hang up b Forward your extension to voice mail system To activate the function on your own phone set by dialling the Call forwarding Code Voice Mail Ext No 38499 List of forwarding codes 4 VM Ext No 38499 All call forward to Voice mail 5 VM Ext no 38499 Forward busy to Voice mail 6 VM Ext No 38499 Forward no Answer to Voice Mail
4. he correspondent s name surname first on the keypad If the name entered does not contain any spaces the search is automatically made on the name In all cases a Press to correct errors b Press to run the search the display proposes the first name found Advanced Phone Features For 4035 4 User Guide for Alcatel Telephone c Using Next or Prev display key on alphanumeric display to select your prefer phone number d When the required name is displayed press enter key call the no 5 Press to end the process 1 3 How to handle several calls If engaged the second call comes in Press the key once Then the first call is put on hold automatically and icon changed from l to i J When second call is completed press to cancel the first call on hold The first call will recover automatically and Hang up to terminate the call 1 4 Call Back Automatic call back on busy extension 1 Dial 2 Broker Call Switching 2 telephone calls at 1 line oe I When you connected one line press Enquir display key Dial the other party s extension no Press Broker display key Two lines can be switched 3 Call Transfer Transfer received call to other extension Make a call or received a call Press Enquir display key Dial the other party s extension no Press EnqOff display key to cancel the operation at anytime if you press the wrong button hang
5. key to hear the tone Press key to increase the volume level or Press lt q key to decrease the volume level Press key to end the process 8 4 Appointment reminder 1 Dial Time hh mm format 24 hours Advanced Phone Features For 4035 g User Guide for Alcatel Telephone 8 5 Adjusting the display brightness A gee ogi Lame Press key Press Prog display key Press Displ display key The display will indicate the levels of brightness in display screen Press display key to show lowest brightness or Press display key to show highest brightness Press Le key to end the process 9 Phone Directory 9 1 Create new phonebook a2 Remark if the key selected is programmed already this program can be deleted or amended the pre stored memorv keys memories max to 45 memories oF et ae oe a Press key Press Prog display key Press Keys display key Select Empty display key that has not been programmed Type the no to be programmed If it is an external no add 9 first Press Apply display key the display screen will prompt you to enter the name that corresponds to this no On the alphanumeric keypad enter your correspondent s name Max 6 characters Press Apply key to confirm Press to end the process Speed Call on Alphanumeric Display Remark Totally there are 45 memories in your phonebook I The display screen will
6. nation internal extension no then Cancel Forward on Busy No answer 1 Dial 8 m 7 Call Park you can park a call in order to retrieve the call at a different terminal 1 To activate Press Enquir display key 2 1 OR Park display key Own Ext No or stationed Ext No 2 Retrieve a Own extension Dial b Other extension Dial Own Ext No or stationed Ext No Advanced Phone Features For 4035 F User Guide for Alcatel Telephone 8 Phone Setting 8 1 Phone password Programming your personal code Remark The default code for the terminal is user s extension no l Ao Se A ee ee To choose or alter your personal code must be 4 digits Press Press Prog display key Press Passwd display key The display screen will prompt you to dial the default code or your old code Dial the new code twice An asterisk indicates each digit or the code Press t key to end the process 8 2 Adjusting the ringing melody Remark You can choose the ringing tone of your phone ae oe OR I 2 3 Press Press Prog display key Press Melody display key to select and confirm the tone or Press Next or Prev display key to select Press a key to end the process Press key Press key to select the tone Press a key to end the process 8 3 Adjusting the loudspeaker volume ae e a Press loudspeaker
7. new phonebook 9 2 Speed call on alphanumeric display 9 3 Create a program key 9 4 Calling using program keys 9 5 Create system speed phonebook Other Special Features 10 1 Three way Conference 3 parties Voice Mail System Advanced Phone Features For 4035 2 Page No N NAN nn A A ON ON SN NN DA OO VO o o0 OHO CO O 10 10 10 11 12 User Guide for Alcatel Telephone A System Programmed Key for 4035 B Audio Key lt Information to go into programming mode or to display information on your terminal SED Ks rS Hands free you don t need to use the receiver Mute Secret to isolate you from your correspondent Loudspeaker to share a conversation End to terminate a call or programming Reduce loudspeaker Ne Increase loudspeaker Advanced Phone Features For 4035 User Guide for Alcatel Telephone 1 Telephone Application 1 1 How to Make a Telephone Call A l 2 3 Making an Internal call Lift up handset Dial Ext No Hang up to terminate the call Making an External call Remark Access 9 to dial out to Public Telephone Network Lift up handset Dial access code 9 and External No Hang up to terminate the call Making a call to Attendant 1 Lift up handset Dial access code 0 Hang up to terminate the call Mute Function Press Sea 1 2 Call by name Open the flap to use the keypad Type t
8. show the first few digits of no that has been programmed on your alphanumeric displav To go to the next page use the navigator To make he call press the display key corresponding to the no you want Press to end the conversation Advanced Phone Features For 4035 9 User Guide for Alcatel Telephone 9 3 Create a program key Press key Press Prog display key Press Keys display key SO Re Select a program key for one memory JU O00000 000l 300000 300000 Program keys 5 Dial program code or internal Ext No or 9 External No 6 Press Apply display key then press a to end the process 9 4 Calling using program keys Certain you have programmed the phone number on the program key Press the program key of your choice The call will be made automatically The display screen will show the number being called a iS oa Hang up after conversation 9 5 Using System Speed Phonebook Remark Code programmed already by Admin Dept max 100 memories I Dial or pre set key 2 Dial the pre set code 3 After seconds the line will connect automatically Advanced Phone Features For 4035 10 User Guide for Alcatel Telephone 10 Other Special Features 10 1 Three way Conference 3 Parties l 2 3 4 5 Make a Call or Receive a Call Press Enquir key Dial the other party s extension no or press 9 External No After second
9. up Your phone will ring and you will be put through to your first caller Press Transfer display key then Advanced Phone Features For 4035 5 User Guide for Alcatel Telephone 4 Call Pick up 4 1 Group Call Pick up A telephone in your pick up group is ringing 1 Dial 4 2 Direct Call Pick up A telephone not in your pick up group is ringing l 5 Call Waiting camp on busy Ext No L Dial if you want to interrupt the Destination Ext No on busy line To pick up the line 1 Press or to pick the call 6 Call Forward 6 1 Forwarding calls to another no All Calls 1 Dial 4 2 Dial extension no to forward your incoming call to your destination internal extension no then Cancel All Calls Forward l Dial 8 LI 6 2 Forwarding calls to another no Forward on Busy l Dial 2 Dial Ext No to forward vour incoming call to your destination internal extension no then Cancel Forward on Busy 1 Dial 8 a Advanced Phone Features For 4035 6 User Guide for Alcatel Telephone 6 3 Forwarding calls to another no Forward on No answer 1 Dial 6 2 Dial Ext No to forward your incoming call to your destination internal extension no then Cancel Forward on No answer l Dial 8 L 6 4 Forwarding calls to another no Forward on Busy No answer l Dial 2 Dial Ext No to forward your incoming call to your desti

User Guide for Alcatel Telephone

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