Distributed Polling System User Manual
Contents
1. Distributed Polling System User Manual 2 o D ue FER 1 Introduction 1 1 Purpose of this document Distributed Polling System DPS is the project which is built for distributed decision making by providing the possibility to define polls Members of poll vote on pre defined topics and their votes are captured by the system Finally the result is announced to members of poll This document explains features of DPS and the details of using each part of the system It contains three parts In first part screens of DPS are explained in detail Then required information about receiving and sending Email is discussed Finally descriptions about SMS part including the format of receiving and sending SMSs and other necessary information is presented 1 2 Conventions followed in the document The following conventions have been followed to organize information in this document Table 1 1 Used Conventions Explanation 5 Note that All descriptive notes are enclosed in the Notes section and are placed at the appropriate areas 1n the document In each part the details of the part are summarized in this section aaa The accessibility of each screen or part is written is the proper area of Accessibility y P prop this document 2 Description of Screens This section introduces all available screens and their descriptions All necessary information about each screen of the system is explained 2 1 Login Screen This2. e D M LARDALEN UNIVERSITY FES Distributed Polling System User Manual Version 1 0 Distributed Polling System User Manual l sa M LARDALEN UNIVERSITY SWEDEN Table of Contents 1 Introduction 1 1 1 2 Purpose of this document Conventions followed in the document 2 Description of Screens 2 1 22 AN 2 4 2 5 2 6 2 2 8 29 2 10 2 11 Login Screen DPS Home Screen Create a New Poll Screen View Poll Screen Poll Result Screen View Received Voted Screen Create a New User Screen Edit Personal Details Screen Edit Members Information Screen Change Password Screen Request Password Screen 3 Description of Email Part 4 Description of SMS Part Table of Figures Figure 2 1 Figure 2 2 Figure 2 3 Figure 2 4 Figure 2 5 Figure 2 6 Figure 2 7 Figure 2 8 Figure 2 9 Login Screen DPS Home Screen Create a New Poll Screen First Part Create a New Poll Screen Second Part Create a New Poll Screen Third Part View Poll Screen Poll Result Screen View Received Votes Screen Create a New User Screen Figure 2 10 Change Password Screen Figure 2 11 Request Password Screen Figure 3 1 New Email Received Message Figure 3 2 Sample of Received Email Figure 3 3 Voting through PDF Figure 3 4 Voting through manual composition of Email FES Oo WW W monn BW WwW 11 11 11 12 14 NO NO OO QI OC ta i e po pao pa ww o o N N e O
3. Security Question Security Answer Corporate Information Phone Number SIM Number IMSI Ema Ad d ress User Type No Administer Enter Password Password Confirm Password Create User Figure 2 9 Create a New User Screen Accessibility Creating New Users for the system is allowed to administrators of DPS and its link is Create a New User on the right menu in all web pages Details By filling all information of a new user the user will be added to DPS after clicking on Create User button in this screen 2 8 Edit Personal Details Screen Editing personal information of a member is allowed to himself herself All entered information on when a user is created can be edited in this page Except that information three other parameters might be set or changed in this screen Availability in Email SMS of the user and its date and time start and end are Distributed Polling System User Manual 10 gt dy M LARDALEN UNIVERSITY Em SWEDEN E 3 features that user can change 1t according to his her own plans It means that he specifies duration and the kind of his her availability for the system Therefore in sending new polls or announcing results messages will be sent through specified medium during specified period Accessibility Edit Personal Details link in the web pages redirects browser to this screen Details All information of a user plus his availability and duration will be edit
4. are Administrator because they are extra availabilities features that system gives to Administrator users This menu is shown in all screens of system Left part shows of these screen shows all pre created polls by the current logged in user For each poll Name Poll Question its creation and end time and the current status of the poll OPEN CLOSE is shown Distributed Polling System User Manual 4 sa ur M LARDALEN UNIVERSITY SWEDEN FER Distributed Polling System Welcome Farahnaz Yekeh Poll List Home Name Poll Question Created on Closed on Status Create a New Poll Business should we have this business decision 2009 01 14 2009 03 14 CLOSE View Poll i E E FR Edit Personal Details Exam time What should be the exam date 2009 01 14 2009 03 14 CLOSE Change Password DPS What should be the presentation time 2009 01 14 2009 03 14 CLOSE DPS POLL what is the duration of DSD course 2009 15 2009 03 15 CLOSE e Administrative DEMO POLL What is the most imp leaning of DSD Course 2009 01 15 2009 03 15 OPEN Create a New User View Received Votes DPS deadline when will be the deadline 2009 01 18 2009 03 20 OPEN F Add Edit Members Info Previous Polls Next Polls Logout Home About Us Feedback Help Logout Figure 2 2 DPS Home Screen Accessibility The DPS Home Screen gets displayed when the user logs into the system Accessing to this page is also possible by clickin
5. screen is first page of the web part of the application Pre defined users will be able to access to the web part of DPS by browsing the URL of the DPS web application and login by their username and password Distributed Polling System User Manual 3 e D M LARDALEN UNIVERSITY FES Distributed Polling System Login page to Distributed Polling System If you have lost your password then you can request to have send it to you again Username Password Login Request password You should Login to your account Figure 2 1 Login Screen Accessibility The Login Screen can be accessed using the URL of DPS web part Details The Login Screen allows users to access the web part of DPS by providing the Username and Password In the first time of running system administrator is able to login to with using 10000 and gt ABCDIHGFE as Username and Password Then for security reasons he she can change it define new members for the system and use its functionalities 2 2 DPS Home Screen After correct login to the system the home page of the web part of the application is shown Pre defined users will be able to access to the web part of DPS by browsing the URL of the DPS web application and enter their correct username and password As it is shown in Figure 2 2 right menu of the screen shows the available links to different features that DPS supports Some of these links are just shown for users who
6. show screen in Figure 2 11 Distributed Polling System User Manual 11 Request Password If you can t remember your password enter your Username and Email Address Your password will be sent Username Email Address send Request Account Login Figure 2 11 Request Password Screen Accessibility The Login Screen has a link for those who do not remember their passwords That link directs the browser into this screen Details Request Password screen make it possible for user to ask his her forgotten password 3 Description of Email Part After defining a new poll voters who are the members of the poll will receive emails A pop up menu in the Email client will show receiving a new email such as Figure 3 1 New Mail ab You have new mail Don t show alerts for New Mail or No New Mail again Figure 3 1 New Email Received Message The email text includes poll s information and if the poll has any attachment it is attached in the received email A screenshot of a receive email is shown in Figure 3 2 This email has a PDF attachment that contains poll information and available options for voting This attachment has a password which should be entered in order to be opened Content of this PDF file is shown in Figure 3 3 The receiver of poll can vote by selecting his option and sending the result either by clicking Send Button in PDF or sending an email directly to the system Distributed Polling Syst
7. 23 59 amp FES For providing details of a poll SMS is sent but the size of SMS for 7 bit encoding is limited 160 characters Most mobiles and service provider s uses concatenated SMS or long SMS concept where a long message sent by the DPS application is broken into multiple SMS and then later collect them at the receivers end After receiving all of them all SMS will be presented to the user as a single SMS message And the format in which the poll member can cast his her vote by sending one of the as following For anonymous voting Using topic id 183 1 2 3 ANONYMOUS or 183 1 2 3 A or 183 1 2 3 a or 183 1 2 34 anonymous Using topic string DSDLearning 1 2 3 ANONYMOUS or DSDLearning 1 2 3 A or DSDLearning 1 2 3 a or DSDLearning 1 2 3 anonymous For un anonymous voting Topic DSDLearning ID 183 Type Multiple choice Question What is the most imp learning of DSD course Options l Improved presentation and communication skills 2 Experience in distributed env 3 Experience in multiculture team 4 no learning No need to specify the third part Using topic id 183 1 2 3 or 183 1 2 3 or 183 1 2 3 or 183 1 2 3 Using topic string DSDLearning 1 2 3 or DSDLearning 1 2 3 or DSDLearning 1 2 3 or DSDLearning 1 2 3 Distributed Polling System User Manual
8. 6 There are two buttons Close Poll and View Result at the bottom of this screen The enabling of these buttons are mutual exclusive If the poll status is close Close Poll button is disabled and View Result is enabled and if the poll status is open the Close Poll is enabled and View Result is disabled Closing of an open poll whose its detail is shown can be done by clicking on the Close Poll button Monitoring the results of a closed poll can be done by clicking on View Result button Distributed Polling System User Manual 7 ar Ka u fd TY A FSR View Poll Details Please Select the Poll DEMO POLL 31 CLOSE Show Poll DEMO POLL Question SMS What is the most imp learing of DSD Course Question Email What is the mostimp learning of DSD Course Type One Choice iv Poll Options Improved presentation and communication skills Experience n distributed work enw Experience in multicultural team no learning Dates Create 2009 01 15 Start 2009 02 15 Close 2009 03 15 Anonymous state Not Anonymous Allow Discussion false Attachment status true Priority Low iv Poll status e Poll Figure 2 6 View Poll Screen Accessibility The link View Poll is accessible from the right menu of each screen Also the details of each poll can be shown after clicking on the name of the poll on the Home Screen Details The authority to view poll details which is created by curre
9. able in this screen of DPS A logged in user is allowed to change hi her own information 2 9 Edit Members Information Screen Administrator of the system can edit their information and also information of all other defined members of the system It is completely the same as editing personal details and he she should enter username or user id of the member that he is going to edit his her information Accessibility Administrator members of the system can edit all others information by accessing to this page from the link Edit Members Information in the right menu Details Editing pre entered data of all other members of the system is allowed to administrators of the system 2 10 Change Password Screen Like all available applications every member of DPS can also change his her password whenever he she wants This is done by the system after filling pervious and new password Change Password Welcome Farahnaz Yekeh Enter your old password un Enter your new password Retype your new password Change Password Figure 2 10 Change Password Screen Accessibility Change Password Screen can be accessed from the related link which is available in all web pages of DPS Details Requesting to change the previous password into a new one is done in this screen 2 11 Request Password Screen In first page of DPS s web part there s a link for users who have forgotten their passwords Clicking on that link will
10. al 8 e amp M LARDALEN UNIVERSITY Fz2 Poll Result Poll Id 30 DPS POLL SMS Question Whatis the most imp learning of DSD Course Email Question What is the mostimp learning of DSD Course Type One Choice Members Number 4 Poll Options Votes Improved presentation and d present 1 25 communication skills Experience in distributed work env 2 50 Experience in multicultural team 0 0 no learning D 0 Figure 2 7 Poll Result Screen View Received Votes Please Select the Poll DPS POLL 30 CLOSE View Received Votes Poll Member Date ematical Descr 1 2006 03 03 email ff 2 2007 03 03 email 3 2009 03 03 x 10000 Figure 2 8 View Received Votes Screen 2 Create a New User Screen Creating new users for the system is one of the features which can be done by administrators of DPS All mentioned personal and career information of the user will be entered Then after clicking on the Create User button the validity of the entered data will be checked and this new user will be added to the system Also the username of this new user will be shown This username will be used for login to the system The screenshot of this page that shows all required information is represented in Figure 2 9 Distributed Polling System User Manual 9 sa u UNIVERSITY SWEDEN Sy FES Create User Enter User Information First Name Middle Name Last Name Personal Email
11. em User Manual 12 From jkaQoud1 imiddieware com To middleware middleware com Subject URGENT RESPONSE APPRECIATED Unique ID for this poll is You can not vote anonymously for this poll Please reply back your answar at middleware middleware com IES CDownloadsJBossibossesb server4 4 Gabi Figure 3 2 Sample of Received Email Topic ID 31 sender jka08001 middleware com Receiver middleware middleware com Q What is the most imp leaning of DSD Course O Improved presentation and communication skills E Experience m distributed work env O Experience in multicultural team no learning Figure 3 3 Voting through PDF E Eudora response middleware com PFHYEFFANONYMOUS E File Edit Mailbox Message Transfer 5 Transfer Special Tools Window Help 2 55 suada es md N nones r MIME MM EET Ber iA E i U ma m e To response middleware com From Avijit Dutta lt middleware middleware com gt Subject Reade Tee dO Ce Bec Attached H E Recent Figure 3 4 Voting through manual composition of Email Distributed Polling System User Manual 13 sa u M LARDALEN UNIVERSITY SWEDEN 4 Description of SMS Part Another medium which is used for Intimidating user about poll is sending SMS to mobile of the poll members A sample of received intimidation sms is Topic DSDLearning ID 183 Start 28 Feb 2008 00 00 End 31 Mar 2009
12. g on the link Home which is in the right menu of all screens Details The Home Screen provides all available features of the system that current logged im user can use The all created poll by the logged user is shown in this screen 2 3 Create a New Poll Screen Each member of the system can create poll and specify details of a decision which is going to be decided among a specified list of persons The possibility of creating the poll and defining its information is given to the user in this page To show and describe what should be entered in all different parts of this page each part is explained separately and the related picture of 1t 1s shown a part form the others In the first part shown in Figure 2 3 the Poll Name and its topic for both SMS and Email should be written Then poll options will be entered in the input boxes At least two different options should be specified for a new poll Adding more options and deleting extra entered option is possible by clicking on the buttons BH and In this way user can easily add different options or delete extra ones Then the type of the poll which can be Yes No One Choice Multiple Choice o Priority Choice should be selected by user Distributed Polling System User Manual 5 e Sy M LARDALEN UNIVERSITY FES Create a New Poll Please enter the Name and Question of poll Name Maximum 50 characters Question for SMS Maximum 160 characte
13. nt logged user is allowed to him her After selecting the poll system will show its information Also in this screen possibility to close an open poll or view results of a closed poll is provided 2 5 Poll Result Screen Result of each close poll is shown to the creator of the poll in this screen A sample of a voting result is shown in Figure 2 7 This screen is accessible form the button View Result in the Vie Poll Screen As it is shown poll 1d name its topic and type is shown at top of this screen its options and the percentages of received votes 1s shown at the bottom of this screen Accessibility It is accessible after clicking on View Result button on View Poll Screen for a closed poll Details The information of the poll and the percentages of achieved votes are shown in this screen 2 6 View Received Voted Screen Administrators of the system can see information about received votes for each poll In this screen administrator select poll and then click on View Received Votes Poll members of the selected poll and for each member date of receiving vote medium which is used for voting and member s id will be shown in this screen An example of this screen is shown in Figure 2 8 Accessibility Administrators of the system can have access to this page from the right menu in all web pages of the system Details Received votes information for a specified poll is shown in this page Distributed Polling System User Manu
14. rs Question for Email Enter Poll s answers and Select Poll s type Use the arrows to change the order and the and buttons to add or delete answers oe lal 6 Yes No One Choice Multiple Choice O Priority Choice Figure 2 3 Create a New Poll Screen First Part The next information that should be specified in this poll is setting for starting and closing date and time Figure 2 4 Changing the default values of these dates and times is possible by checking each related check box and entering new data for each option By default the start time is the current time of system and the close time is the current day of next month If each of them does not selected its default values will be considered and saved in the system PM Seta start date By default poll will be started at the creation time So select this option if you want to start the poll at a specific time Year 2009 Month Day 27 Hour 16 Minute 28 Seta close date Select this option if you would like to limit the time that your poll is available Figure 2 4 Create a New Poll Screen Second Part In the last part information about the members of the poll and other information of the poll are specified For defining voters of this poll list of all defined users in the system will be shown as in Figure 2 5 To assigned members of this poll select the user by right clicking on the users name and then clicking on Add gt gt button
15. s The member will be added in the list on the right side Removing user s from assigned user list can be done by selecting it them and clicking on lt lt Remove button Options such as Poll anonymous Discussion status Priority of Poll and Attachment status of poll can be specified for this poll Finally after filling all required data the Poll will be created in the system by clicking on the Create Poll button Distributed Polling System User Manual 6 o u I FER Define who can vote to this Poll This option allows you to specify who will be able to vote in this polling Users List Assigned Users Farahnaz Yekeh 1 Poll anonymous state Poll Discussion status Anonymous Not Anonymous Allowed amp Not Allowed Poll Priority Low x Poll has Attachment No x Create Poll Figure 2 5 Create a New Poll Screen Third Part Accessibility Access to this screen is possible from link Create a New Poll in right menu Details Creating of new polls is possible in this screen After setting all required information of the poll and submitting entered information the poll will be added in system if every required thing 1s filled correctly 2 4 View Poll Screen Users can view his her created polls by clicking on the View Poll link From the listed polls the user should select the poll and then click on Show Poll button to get the details of the selected poll as shown on a screen like Figure 2
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