Nepton Työaika User Manual
Contents
1. Nepton Ty aika User Manual 3 Absences vacations and comments Start leave of absence When starting a leave of absence click on the START LEAVE OF ABSENCE button and then the SAVE button After clicking on the save button information that work has ended and that leave of absence has begun will appear on the screen Click on CONTINUE to continue Start sick leave When leaving work due to illness click on the START SICK LEAVE but ton and then the SAVE button After clicking on the save button informati on that work has ended and that sick leave has begun will appear on the sc reen Click on CONTINUE to continue Begin VACATIONS SICKLEAVES AND ABSEN CES by clicking the correspoding icons The community administrator can control which options are displayed here PERUUTA CONTACT US Nepton Oy www nepton fi Suomalaistentie 7 C Fl 02270 Espoo tukignepton fi Start vacation When leaving work and staring vacation press the START VACATION button and then the SAVE button After the save but ton has been pressed information that work has ended and that vacation has be gun will appear on the screen Press CON TINUE to continue Recommencing work After logging on to Ty aika when retur ning to work after either a leave of ab sence Sick leave or Vacation click on the RETURN TO WORK button and then the SAVE button After clicking on the save button information that the leave of ab sence Si2. www nepton fi Suomalaistentie 7 C NEPTON NEPTON NEPTON tuki nepton fi Fl 02270 Espoo
3. hour sick leave leave of absence days off for overtime and annual holiday starting time and stopping time a project various benefits transfer hours into the work time bank or overtime hours kilometers driven and to write comments Many features can be made automatic with the settings in which case the checkbox will not appear on the employee screen Editing entries Click on any calendar event to edit any existing entry An EDIT EVENT window will up You can change the event type adjust starting and ending times or revise comments Summary of working hours A summary of the selected time period can be found at the bottom of the screen For example details of the working week s 09 15 11 24 Ty gt 09 29 11 30 Ty amp 9oo44 110616 809444 na auu La E working hours completed basic salary working hours bank holidays and work hour balance are summarized depending on the work community settings and cal culation methods Add
4. OMAT TIEDOT tab and then PASSWORD SALASANA The sys tem requires that the old password is en tered first VANHA SALASANA and then the new password UUSI SALASANA en tered twice for confirmation After confirming the password click OK The following text will appear on the sc reen SALASANA VAIHDETTU Click on the JATKA link to complete the task CONTACT US Nepton Oy www nepton fi Suomalaistentie 7 C Fl 02270 Espoo tuki nepton fi amp LOG IN with your USERNAME KAYTTAJATUNNUS and PASSWORD SALASANA Ty aika NEPTON NEPTON J sentieto agg ELINTARVIKE OY ESIMERKKI 15 17 24 a Ty teho Ss NEPTON Ajanvaraus G4ALYVLS ONILLAD NEPTON Nepton Ty aika User Manual 2 Logging Terminal amp Current status Starting work The working day commences by clicking on the START WORK button and then the SAVE button After clicking on the save button information that work has begun and information regarding to which project eg working office working hours will be allocated will appear on the screen Click on CONTINUE to continue The Communications window When an employee signs in the start up screen will appear Messages from supervi sors for example will be on the right hand IMAGE 2 Beginning work in Nepton Ty aika Ty aika side of the screen This function makes it easy to inform employees who do no
5. 00 Ty 11 30 16 00 Ty 11 30 16 00 Ty 11 30 16 00 Ty 11 30 16 00 Ty uc ET Du EI T EM DLL SN IDE S E cce ecce Normaali 08 00 08 00 08 00 08 00 08 00 40 00 D PEE V EE I 00 30 00 30 00 30 00 30 00 30 00 00 1 00 02 30 Paivamaara 52010 88 452010 8 552010 8 652010 8 752010 88 852010 GA 95 2010 GA YHTEENSA Paiva Ma T Ke To Pe La Su Tapahtumat 08 00 11 00 Ty 08 00 11 00 Ty 08 00 11 00 Ty 08 00 11 00 Ty 08 00 11 00 Ty 11 00 11 30 Ruokatunti 11 00 11 30 Ruokatunti 11 00 11 30 Ruokatunti 11 00 11 30 Ruokatunti 11 00 11 30 Ruokatunti 11 30 16 00 Ty 11 30 16 00 11 30 16 00 Ty 11 30 16 00 Ty 1130 16 00 Ty Ty aika NEPTON Nepton Ty aika User Manual 6 Features in the Calendar view Reviewing working hours In the Calendar View work time events are presented in a calendar like daily format To be able to review working hours from a particular time period the required dates are to be entered to the appropriate SE LECTED TIME PERIOD fields The default time period is the current month Click the blue arrows to jump to the previous or the next period Making entries Clicking the date will open the CREATE NEW EVENT window It s that easy to en ter the type of event e g work lunch
6. SA AAA A 08 00 11 00 Ty 11 00 11 30 Ruokatunti 11 30 16 00 Bcc e ca EM B n d ER X CONTACT US Nepton Oy www nepton fi Suomalaistentie 7 C Fl 02270 Espoo tuki nepton fi is At the bottom of the page a summary of total wor king hours is shown Click the button to APPROVE HOURS FOR THE WHOLE TIME PERIOD Ty aika NEPTON NEPTON J sentieto ag Ty teho a NEPTON Ajanvaraus SYOSIAYAdNS HO 53 1 3 Ty aika NEPTON Mass entries Making group entries is a feature available to supervisors and administrators It is us ed to easily create matching calendar ent ries to multiple employees for example to announce upcoming meetings training events bank holidays etc in advance Mass entries can be published to the enti re work community specific user groups or a selection of individual employees To get started click WORK HOURS from the main menu and s
7. TON J sentieto agg NEPTON Finishing work When you want to finish your work go to your Own page and you will see your Click Finish work and wrap things up at the end of the day AN NEPTON e YOAIKA NTE ri 15 tuntia 24 tuntia 5 minuuttia IMAGE 7 Finishing work with a cell phone Ty teho Ajanvaraus S3NOHd 1130 NO 5 D5NDIHOM 5NID5501 BROWSING MESSAGES Ca VIESTINT MLT SF Tg 1 1 i Tuus prep 1 Tk d 1 Nepton Tydaika Ty aika Messages supervisors have sent are visible on the COMMUNICATI 2 user interface overview employee THE MAIN MENU Administrative users will see additional options here TLZL work Hours On the WORKING HOURS TYOTUNNIT tab users can choose either the Log TOM BEAR 2 ELINTARVIKE OY ESIMERKKI LOPETA our Click here to log out 32 PROJECTS The PROJECTS tab allows you to browse projects ON tab ging Terminal screen or the ARTO ERO 8 Monthly Calendar screen P iv m r 35 2010 8B 452010 552010 652010 8 752010 8520410 952010 YHTEENS hu ao oo pem a hw nem umm 7 mM Wu da uc 11 00 11 30 Ruokatunti 11 00 11 30 Ruokatunti 11 00 11 30 Ruokatunti 11 00 11 30 Ruokatunti 11 00 11 30 Ruokatunti 11 30 16
8. Ty aika Nepton Ty aika User Manual 00 re O Tl n O Z TABLE OF CONTENTS un 2 Getting started rmi J LOGGING TERMINAL amp CURRENT STATUS 2 x 3 Logging Terminal amp Current status o NJ 4 Absences vacations and comments o 5 Projects 6 Logging working hours on cell phones CALENDAR VIEW 8 Features in the Calendar view ACCESS LEVELS 9 Features for supervisors 11 Features for administrators puli dba SM J sentieto iis Ajanvaraus amp Tydteho www nepton fi Suomalaistentie 7 C NEPTON tuki nepton fi Fl 02270 Espoo NEPTON 1 Getting started To start Nepton Ty aika open your brow ser and enter the correct URL address in the address bar https evolution nepton fi We suggest that you add the address to your browser favourites for easy access in the future Logging in At the Login page activate the CHOOSE WORK COMMUNITY VALITSE TYOYH IMAGE 1 Selecting a working community and logging in Ty aika Nepton Ty aika User Manual TEIS then enter your working communi ty name and click OK IMAGE 1 Then enter your USER NAME K YTT J TUNNUS and your PASSWORD SALASA NA and click OK IMAGE 1 When you login for the first time it is ad vised to change your password This can be performed easily by activating the PERSO NAL SETTINGS
9. aika Jasentieto ag NEPTON NEPTON Koulutus ow asetuksia 12 Toukokuuta 2010 12 Toukokuuta 2000 16 2010 2010 Select whether the ent ry is NON RECURRING or RECURRING For recurring entries select a time frame and fre quency eg one day a week a month SELECT USERS here by checking the boxes IMAGE 10 Creating a group entry Select the entry type set the time and select the correct employee groups not possible or can not be made availab le to all workers Messages can pe publis hed to the entire working community user groups or individual employees Messages are displayed on the logging terminal and the current status screen s gm ly teho NEPTON Ajanvaraus SYOSIAYAdNS HO S38n 1V34 Ty aika Ce Nepton Ty aika User Manual ul 8 Features for administrators Administrators are able to make all possible settings such as the parameters for inter preting labor agreements Administrators can view the calendars of all employees and make changes to them SHOIVHISINIINQV S38n 1V34d The properties of all of the access groups and user groups can be customized to suit the needs of the company The set tings presented here are merely examples New properties can be created or limited to certain user groups however you like PRA A bie Ty aika J sentieto agg Ajanvaraus Tydteho
10. ck leave or Vacation has ended KOMMENTTI Ty aika NEPTON NEPTON Jasentieto agg and work has recommenced will appear on the screen Click on CONTINUE to con tinue Adding comments After logging on to Nepton Ty aika click on START WORK and then COMMENT After the comment is written click on COMMENT READY After this you will be redirected to the previous screen To comp lete the task of adding the comment click on SAVE The comment will then be added to working calender IMAGE 3 Starting and commenting new entries in the current status view I was delayed getting to work due to the bus strike amp Click COMMENT to add a comment Click COMMENT READY to return ss Ty teho Ss NEPTON Ajanvaraus SIN3ININOD ANY SNOILVOVA S32N3S8V Ty aika NEPTON 4 Projects Assigning hours to projects PROJECTS represent either different pro jects or working locations When there is a need to change the project to which working hours are assigned select START WORK and then click on the PROJECTS button Changing projects Click START WORK and PROJECTS to browse projects available to your user IMAGE 4 Making project selections on the current status view Ty aika Nepton Ty aika User Manual 5 group The default project will be shown under ACTIVE PROJECTS To change pro jects deactivate the current project by pressing and activate the appropriate project to which
11. elect MASS ENTRY Here you can create an entry for a one spe cific event or multiple recurring entries wit hin a determined period of time eg week ly meetings for the following month Recurring masss entries can be set to recur every weekday every business day once per week or once per month Projects Click PROJECTS from the main menu The PROJECT LIST PROJEKTILISTA tab allows you to view projects and to check off finis hed projects The PROJECTS tab allows you to create new projects update them and delete projects if necessary Reports The REPORTS feature collects and com bines data from work hour entries into reports on multiple topics to speed sala ry and invoice calculations The REPORTS RAPORTIT tab allows you to run reports at different time intervals and for selected employees You can generate reports on salary types annual leaves or sickleaves hours assigned to projects etc Administration The ADMINISTRATION tab allows you to CONTACT US Nepton Oy www nepton fi Suomalaistentie 7 C Fl 02270 Espoo tuki nepton fi Nepton Ty aika User Manual arkip ivisin 08 00 SOG Aaa manage employee data choose scope of access rights and allocate subordinates to Supervisors Communication The COMMUNICATION tab allows you to browse edit delete and publish new mes Sages matters of interest This is a useful feature for locations where email access is Ty
12. ing comments All entries have a comment field for addi tional information which will be displayed under the timestamp Separate comment entries can also be added to the calendar Comment entries are exluded from wor king hour calculations IMAGE 8 Basic features of the Monthly Calendar screen M cm rens Quas bg Sus CREATE EVENTS by clicking on a date heading Diss 17 34 Ty mud BEEN m ID NM Inhousetraiing m Ty ntekotunnit 07 36 35 33 TERR ME poem 2 VIEW OR EDIT EVENT by clicking any time stamp Dn EUM V ieee nial Ms tta L LE Ty tuntisaldo 16 56 EL T AT 18 59 18 59 18 59 muutos 00 06 00 03 00 15 00 00 01 45 00 00 00 00 01 57 CONTACT US Nepton Oy gt T N MM y teho www nepton fi Suomalaistentie 7 C Ty aika Jasentieto 43 Ajanvaraus ec NEPTON ae tuki nepton fi Fl 02270 Espoo MAIA YVGNI1V NI SAYNLVS5S Ty aika NEPTON Features for supervisors Approving working hours Supervisors can review employees calen dars to approve working hours In the CA LENDAR VIEW you can choose the emp loyee whose hours are to be checked from the dropdown menu The blue arrow will automatically take you to the
13. next emplo yee The user listing will only display emp loyees whose hours have not yet been ap proved There is a button under each week AP PROVE HOURS FOR THE WHOLE WEEK Ty aika ON 1 v Toukokuu 2010 T 31 Toukokuu 2010 Nepton Ty aika User Manual Click the button to approve the hours The button will disappear once you have ap proved the hours You can also edit an employee s hours before and correct pos sible mistakes before approval After ap proval the employee can still make chan ges in the hours The approval button will be activated again At the bottom of the calendar there is another button to approve all displayed working hours APPROVE HOURS FOR THE WHOLE TIME PERIOD When you V meo choose this option you will be taken di rectly to the next employee whose calendar still has unapproved working hours IMAGE 9 Browsing employees calen dars and approving their weekly hours SELECT AN EMPLOYEE from the dropdown menu APPROVED HOURS are displayed in green 08 00 11 00 08 00 11 00 Ty 11 00 11 30 Ruokatunti 11 00 11 30 Ruokatunti 11 00 11 30 Ruokatunti 11 00 11 30 Ruokatunti 11 30 16 00 Ty 11 30 16 00 Ty 752010 99 To Pe 00 11 00 00 11 00 Ty BRL 30 16 00 111 30 16 00 Ty gt L 8 5 2010 e 952010 e YHTEEN
14. t ha ve e mail of current issues Lunch hour When leaving for lunch click on the START LUNCH HOUR BREAK button and then the SAVE button After clicking on the sa ve button information that work has stop ped and that the lunch hour has begun will be shown on the screen Also additio nal information regarding the status of the project will appear on the screen Click on CONTINUE to continue COMMUNICATIONS WINDOW tells you what s happening Current issues messages from supervisors etc Returning to work When returning to work after lunch click on the RETURN TO WORK button and then the SAVE button After clicking on the save button information that the lunch hour has ended and work has re commenced will appear on the screen Click on CONTINUE to continue YRJANA YLLAPITAJA ELINTARVIKE OY ESIMERKKI LOPETA 14 51 59 2010 04 29 MUISTA TUODA VEROKORTTI Viimeinen palautuspaiva 1 5 2010 Yrj n Yll pit j 2008 10 24 VIRKISTYS ILLANVIETTO Virkistys illanvietto 12 12 ravintola Pikku Karhussa alkaen klo 19 Ohjelmaa toivotaan ilmoittautumiset henkil st sihteerille Tarmo iS Remember to SAVE your changes KOMMENTTI PERUUTA CONTACT US Nepton Oy www nepton fi Ty teho Sis NEPTON Ty aika NEPTON Jasentieto agg Suomalaistentie 7 C Fl 02270 Espoo Ajanvaraus tuki nepton fi SNLIVLS LN3880D 3 IVNIINH3I DNIDDOT
15. working hours are to be assigned by clicking Finally click SAVE After clicking on the save button informa tion that the project has been changed will appear on the screen Click on CONTINUE to continue S LOAfOUd JUKKA JOHTAJA ELINTARVIKE OY ESIMERKKI LOPETA 16 45 25 All ACTIVE PROJECTS are displayed here Press the button to quit an active project All Available PROJECTS are displayed CONTACT US Nepton Oy www nepton fi Suomalaistentie 7 C Fl 02270 Espoo tukignepton fi here Press the button to activate a project Ty aika NEPTON NEPTON J sentieto agg a Ty teho NEPTON Ajanvaraus Ty aika Nepton Ty aika User Manual 5 Logging Working Hours on Cell Phones Logging hours with a cell phone It is now possible to use Nepton Ty aika when doing remote work Logging wor king hours is possible through the cell pho ne network quickly and easily NOKIA 14 22 volution Mobile A NEPTON e Nepton Mat NYKYTILA IMAGE 5 Remote logging works with all the more common cell phone models CONTACT US Nepton Oy www nepton fi Suomalaistentie 7 C FI O2270 Espoo tuki nepton fi Starting work Starting work is easy All you have to do is choose your own page from the Favorites menu and you can start work and delegate work in desired projects IMAGE 6 Starting work with a cell phone Ty aika NEP
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