User Guide - Lancaster University
Contents
1. ooocccocnccocncconco 8 2 1 VLE Space Ne 8 3 Creating A Shared VLE Space In LUS ccconncccnncccnccccncccnncncnononocncnonanonnnnonannnnanonons 9 3 1 New VLE Shared Space Wizard ccccoocccconcccccnnccccnnooccncnncnonannnnnnnnonnnnnnnnnnnnaracenens 9 4 Editing a Share VLE Space IN LUS Locos 12 5 Linking LUSI Coursework With The VLE ccccooccccccccnccccccnnocononccncononononononcnnonononcnnos 14 6 Learning more service and SUPPOMT ccccccsecceecceeeceeceeeceeeceeeceeecseeceeeceeeceeensesaeees 14 SBS Registry Valerie Bramhall LUSI VLE UserGuide docx Ordinary 16 Oct 14 3 of 14 Lancaster University Issuing Unit Author File Name Classification Issue Date Page LUSI VLE Interaction 1 VLE ACCESS AND SECURITY 1 1 Staff CMod This screen is for adding staff roles against a module Staff recorded as certain staff types see table below on this screen will have access to the VLE space irrelevant of the information stored in the VLE Access CMod screen This screen should not be used to grant access to individual staff members if their group already has access T Staff CMod ECOM207 Managerial Economics oS Je lez Form Staff CMod Keep Open ECON207 Managerial Economics Staff Add Staff JR Delete Staff Ea Save Acc Role Staff From E Couse Cenvener AEE E 0110 2002 Staff Details Lisemame i Leave Date To add a new staff record To add a new staff record e Cl2. Use the department combo box to find modules administered by the department chosen To add modules that will share the VLE space highlight the module cohort in the Not Shared box and move them into the Shared box using the arrows Click lt Next gt and then lt Finish gt to create the Shared VLE Space E Mew VLE Space Wizard Es Create A New Shared VLE Space For Modules Fress firmah to canes ve fee VLE shared pate SBS Registry Valerie Bramhall LUSI VLE_UserGuide docx Ordinary 16 Oct 14 11 of 14 Lancaster University Issuing Unit Author File Name Classification Issue Date Page LUSI VLE Interaction 4 EDITING A SHARE VLE SPACE IN LUSI On the Find Screen click the Shared VLE s tab Course Handbook gt File Edt Records Reports Tools Window Wizards Help Loven kA gt GF Find Reports Y otis E LUSI Fin m o AS di a A a a 4 Sos CMod CETAD Project Classification Exam Paper Event HEFCE Ref Qe VLES elel Search For 9 VLEID VLE Name e LUS Find ses _ crios CETAD Project Giasaticaton Gam Paper Event HEFCE Repering Shared VLEs Estemal Examiners Sanch Fer TEST VLE ID i WLE Hama BYRDNTEST BYRONTEST JAG F100 AC F211 AG F2138 BYRONTESTI BYRONTEST1 CFAS ADD CFAA w ID HRACZ2L D HRA0H DHA 402 PHR A03 ACF iT ACF HESA LG AC FUTT 11 12 BOON Libby 2011 11 12 Economics Libby Test Shared Space Minia Martha
3. before lbs earliest module sata before ihe anien module slain Mine Sat Date Tithe 10410423011 ADF for HESA 180PGT creda La ECOM2304 10102011 introduction to Guanttative Metho 05072012 Thesis Accounting and France ECOMZ07 10102011 Managerial Economics 10102011 AC Filer HESA mart LNG FOONZOS 16 01 2012 Buaran ad b erialbervl Macer 10 10 2011 letreduction te Accomiing aed Fin ECOM209 10102011 Applied Busness Economics 114102011 101023011 1601 2013 Menenaemnmant Bam nme ao Fror Pla mir F SBS Registry Valerie Bramhall LUSI VLE_UserGuide docx Ordinary 16 Oct 14 12 0f 14 Lancaster University Issuing Unit Author File Name Classification Issue Date Page LUSI VLE Interaction The VLE short name has to be unique and is suffixed with the chosen session s year description The VLE long name has to be unique and is prefixed with the session The VLE tool has three options 1 Module group VLE only no individual space This means a single moodle space will not be created for the module but the module can be part of a shared Moodle space 2 Moodle A single Moodle space will be created 3 Sakai A single Sakai space will be created this option is only available if a request is made to the Student Registry and standard handbook users will not be able to save this option VLE to be created is the time before the cohort start date that the learning space is to be created Student access available is the
4. Cohort 10 10 2011 1 Refresh Mba Session 1112 VLE Short Name ECON224 1 2011 Copy to VLE Long Name 1112 ECON224 Introduction to Economics tor Managers 1 Sense VLE Tool Module group VLE only no individual space LE to be created D Days before the module starts went access available 0 Days before the module starts The screen when opened will default to the current session and the earliest cohort date on most UG courses there will only be one The first thing to note is that the VLE short and VLE long names are pre defined and cannot be edited The short name is constructed SBS Registry Valerie Bramhall LUSI VLE_UserGuide docx Ordinary 16 Oct 14 8 of 14 Lancaster University Issuing Unit Author File Name Classification Issue Date Page LUSI VLE Interaction lt module mnemonic gt lt cohort number gt lt full academic year description gt And the long name is constructed lt academic session gt lt module mnemonic gt lt module title gt lt cohort number gt The VLE tool has three options 1 Module group VLE only no individual space This means a single moodle space will not be created for the module but the module can be part of a shared Moodle space 2 Moodle A single Moodle space will be created 3 Sakai A single Sakai space will be created this option is only available if a request is made to the Student Registry and standard handbook users will not be a
5. or Sakai spaces de osai Read Write emailed Read Write announcements amp notifications CA IC ESCUCHE II mem 1 1 SBS Registry Valerie Bramhall LUSI VLE UserGuide docx Ordinary 16 Oct 14 6 of 14 Lancaster University Issuing Unit Author File Name Classification Issue Date Page LUSI VLE Interaction 1 2 Staff CMod GTA new form This screen is session based and when opened should default to the current session If the session is changed the appropriate data for the chosen session should be displayed If the save button is enabled the option to save the current changes should be given before the data for the new chosen session is displayed Staff CMod GTA ECON207 Managerial Economics Form Staff CMod GTA Session 11 12 v Historic Moming Dew Mr Dunraven 08002773 e Click de Add to launch the Student Picker screen e Enter either a student id into the Student ID box or a name or part of a name into the surname box e f you want you can also select a department or college these 2 options are mutually exclusive so if one is chosen the other is cleared e The option to limit the GTA selection by Current students and Postgraduate Undergraduate or Both should be available e Click to reveal any matches Student Picker Student ID Name pebble Department College 7 Only find curent students Student ID Name Category Department College 505 Entry Date
6. 30762506 Pebble Vale Miss Feakman Postgraduate Sociology Graduate MA Gender an 01 10 2010 04762591 Pebble Park Mr Upper Grosvenor Postgraduate Computing and Graduate PhD Computer 01710004 30962502 Pebble Vale Miss Feakman Postgraduate Linguistics and Graduate MA Teaching 01 10 2011 30398745 Pebble Tree Mr Mcmasters Postgraduate Linguistics and Graduate MA Teaching 01 10 2011 30392875 Pebble Hill Mr Hardinge Postgraduate Management De Graduate PGCer of Achie 0104 3011 e Click onto the correct name in the grid and then click the button e The student picker will close and the selected student will appear in the grid e Select the apprpriate VLE access option from the picklist SBS Registry Valerie Bramhall LUSI VLE UserGuide docx Ordinary 16 Oct 14 7 of 14 Lancaster University Issuing Unit Author File Name Classification Issue Date Page LUSI VLE Interaction LITE dla E Ram Orty faset Fl Wie Access Click el Sve Click Ml ose e To remove a record from this form click the sa Delete button and then the eS button 2 CREATING EDITING A SINGLE VLE SPACE For A MODULE IN LUSI 2 1 VLE Space CMod The new form VLE Space CMod is accessed in the same way all other module screens are in LUSI The screen is session and cohort based and is displayed below VLE Space CMod ECON224 Introduction to Economics for Managers f Ez Form VLE Space CMod bl
7. SERVICE AND SUPPORT If you have any questions or need further help please email LUSI Support lusi support Qlancaster ac uk SBS Registry Valerie Bramhall LUSI VLE UserGuide docx Ordinary 16 Oct 14 14 0f 14 Lancaster University Issuing Unit Author File Name Classification Issue Date Page
8. long name has to be unique and is prefixed with the session The VLE tool has three options 1 Module group VLE only no individual space This means a single moodle space will not be created for the module but the module can be part of a shared Moodle space 2 Moodle A single Moodle space will be created SBS Registry Valerie Bramhall LUSI VLE_UserGuide docx Ordinary 16 Oct 14 100f14 Lancaster University Issuing Unit Author File Name Classification Issue Date Page LUSI VLE Interaction 3 Sakai A single Sakai space will be created this option is only available if a request is made to the Student Registry and standard handbook users will not be able to save this option VLE to be created is the time before the cohort start date that the learning space is to be created Student access available is the time from which students can access the learning space before the module starts Click lt Next gt New VLE Space Wizard Shared VLE Module Information Select the modules that will share the same VLE space Department Accounting and Finance Start Date Title Start Date Title 10 10 2011 AC F for HESA 180PGT 05 07 2012 Thesis Accounting and 10 10 2011 AC F for HESA report Lt 10 10 2011 Introduction to Accounti 11 10 2011 Introduction to Financial 10 10 2011 Accounting Information 16 01 2012 Principles of Financial 4 mi p RK la v S Previous 96 Cancel
9. ANCASTER UNIVERSITY LUSI VLE Interaction SUMMARY LUSI Lancaster University Student Information is the suite of database applications used at Lancaster University for managing all student and course data All LUSI applications are accessed via the LUSI Desktop Information is accessible to certain staff and certain operations on the data are restricted to staff that have particular access rights The LUSI Course Handbook is where data about programmes of study course modules teaching events external examiners shared VLE spaces and exam papers is held This user guide aims to provide an understanding of the interaction between the LUSI Course Handbook and the University s VLE sites Moodle and Sakai and how data should be set up within the Course Handbook to enable the creation of and access to VLE Spaces This general user guide helps you to e Correctly record staff and GTA s in the LUSI Course Handbook e Understand which staff roles will have access to VLE spaces e Set up shared VLE spaces e Link coursework elements in LUSI to VLE spaces If you have any questions about this application please contact lusi support lancs ac uk in the first instance LUSI VLE Interaction TABLE OF CONTENTS VLE AGC OSS And SEO ccssccsxseccuscucdecedsuseccsmccaisamessstdbscecsiessaessstSdoandsseeseesitedsaadossdserucntek 4 B ea 4 1 2 Staff CMod GTA new TOMI EEE NE 7 2 Creating Editing A Single VLE Space For A Module In LUST
10. ble to save this option VLE to be created is the time before the cohort start date that the learning space is to be created Student access available is the time from which students can access the learning space before the module starts 3 CREATING A SHARED VLE SPACE IN LUSI 3 1 New VLE Shared Space Wizard Choose the option from the Wizards menu Scheme Approval Vizard Module Approval Vizard Add Exarn Paper Delete Exam Paper New CTasatication Vizard New Assesemert Lina Wizard Ada CETAD Project Delete CETAD Project The wizard will then load SBS Registry Valerie Bramhall LUSI VLE_UserGuide docx Ordinary 16 Oct 14 9 of 14 Lancaster University Issuing Unit Author File Name Classification Issue Date Page LUSI VLE Interaction New VLE Space Wizard a Create A New Shared VLE Space For Modules This wizard enables you to create a VLE space which will be shared by a number of modules A D Click Next and the core information screen will be displayed Shared VLE Core Information Enter the core information of the shared VLE Session VLE Short Name VLE Long Name 11 12 VLE Tool Module group VLE only no individual space VLE to be created 0 Days w before the earliest module starts Student access available 0 Days w before the eaniest module starts Kreon 2100 nes The VLE short name has to be unique and is suffixed with the chosen session s year description The VLE
11. ick the button a new line will appear in the grid Acc Role Staff From To Course Convenor MAA der 01 10 2008 gg e Select the Role by clicking the l to open the pick list select the appropriate role from the picklist e Click the button in the staff cell to open the staff picker Staff Picker Name Department College Only find current staff SBS Registry Valerie Bramhall LUSI VLE_UserGuide docx Ordinary 16 Oct 14 4 of 14 Lancaster University Issuing Unit Author File Name Classification Issue Date Page LUSI VLE Interaction e Type the surname of the member of staff into the Name box and click Find e Any matches will appear in the grid below the statf picker Staff Picker ll Mame Depantment College Onbhy find curent staff Name Department College Brown Dr Colin Aunthorry Organisation VW Fumess Brown Dr Gavin Mark Division of Biom Pendle Bradley Dr David lan Fhysics Fendle Bradley Dr David lan Physics Pendle Bremner Professor James Ga Psychology Bowland Brown Professor Dawid Harold Management Sc Grizedale Bradshaw Mr John Joseph Facilities Lonsdale i 3101 2013 Brakewel Mrs Denise Mary Marketing and E F de Brown Mrs Patricia Margaret Bowland College Bowland Bradley Professor Steven Wice Chancellor Bowland Brookes Mr Simon John Secunt F de Bryan Dr lan Hugh J hn Law Bowland Brier Mr David Facilities Carmel Yes Brown Mr Michael Sec
12. time from which students can access the learning space before the module starts Use the department combo box to find modules administered by the department chosen To add remove modules from the shared VLE space highlight the modules and move them between the Not Shared and Shared boxes using the arrows 5 LINKING LUSI COURSEWORK WITH THE VLE To link coursework between LUSI and the VLE find the module and open the Component Element Work CMod screen LUSI VLE Interaction Semin 11 12 Cohort 10 10 2011 Weeks 1 24 Wi orth 03 Exam 67 Compulsory D v Eam ET 20 2910 Coursework 33 Compul Coursework Econ 224 essay 100 0 4600 __ Exam 67 Compulsory D Eem x MT vistng student exam 100 00 Element Details Components Due Date Time Y 05 06 2012 14 00 ca oe SIE sen Extension Date Time Worth Calc of y Marks 9 Grade Percentage Out of y 1072 est 5 ER 110724 Quesion2 po MI EV 9 Single Marking Dual Marking Dual Marking Total v Elective 7 Include in calculation VLE Activity Advanced File Upload Plagiarism Tool 1 Tumitin Plagiarism Tool 2 Choose the LUSI element work to link to the VLE and enter the VLE Activity e Advanced File Upload This option will link the element of work in LUSI to the VLE e Offline Activity This option will not link the element work in LUSI to the VLE 6 LEARNING MORE
13. urty Pendle Mo Brown Ms Patricia Sociology Fylde Brown Mr Robert Marketing ee E a ESS TI E E Brooks 7a Roger John EE Se Silo Cr Martin Patrick Organisation VW Fumess al EET e Click onto the correct name in the grid and then click the button e The staff picker will close and the selected staff memenber will appear in the grid Staff CMod ECON207 Managerial Economics amp ECON207 Managerial Economics Staff Acc Role Staff Course Convenor Ingham Dr Hilary Clistina Bramhall Mrs Valerie June C 20 08 2012 s Click lt Click HH Qose Click onto a staff name within the grid to view their details in the bottom section of the form SBS Registry Valerie Bramhall LUSI VLE_UserGuide docx Ordinary 16 Oct 14 5 of 14 Lancaster University Issuing Unit Author File Name Classification Issue Date Page LUSI VLE Interaction merit si i inen ll A AAA Fr ie ds eT Ca FF Staff CMod ECON207 Managerial Economics L S Men Es ECON207 Managerial Economics Staff ES Add Staf Delete Stat bl Acc Role Staff From E Beie Course Convenor Ingham Dr Hilary Clistina 01 10 2008 l Admissions Tutor E Bramhall Mrs Valerie June 20 08 2012 53 Coses Staff Details Show Usemame tollitt Department Student Registry All Staff Leave Date Email c sugar_bag_light a_b c Curent Staff The following staff CMod roles give access to Moodle and
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