Quick User guide Voice Messaging
Contents
1. green handset button Press the CallBack button to hear message marked PWR To hear the next message press Hold marked To delete the current message press Flash marked C R When retrieving your messages you may be asked to enter a password This is your personal password and can be 3 to 12 digits long If you wish to use this facility for security it must be enabled by a system engineer All messages will be date and time stamped If you wish this stamping to be disabled this must be done by a system engineer For variable length passwords use the key to terminate the entry Setting your Password At a Keyphone Press the TRANS PGM button dial 31 Dial a password press the HOLD SAVE button To change your password Press the TRANS PGM button dial 32 Dial your existing 5 password dial your new password Press the HOLD SAVE button At an ordinary telephone Dial 563 dial 31 dial a 5 digit password press your recall button To change your password Dial 563 dial 32 dial your existing password Dial your new 5 password press your recall button Passwords will be 5 digits long in default but can be set to between 3 and 12 digits long If you require this option please contact your system administrator2. Remote Access To access your messages remotely from outside the office Dial your own DDI number or have the operator transfer you to your own extension When you hear your own personal greeting dial dial your password when prompted The system will then tell you if you have any messages From this point you have access to the menu shown below To listen to your messages 2 To listen to or change your greeting To release your call forward Dial 2 Listen to next meg Tostartrepording lt o To save awd return to main menu It is not possible to copy forward messages when using remote access cnor Microng Quick User guide For ip ok Voice Messaging To Record Your Personal Greeting At a Keyphone Press the TRANS PGM button dial 61 dial Record your greeting Press the HOLD SAVE button when finished To erase your greeting Press the TRANS PGM button dial 66 At an ordinary telephone Dial 563 dial 61 dial Record your greeting Hang up when finished To erase your greeting Dial 563 dial 66 To Forward your Calls to your Personal Greeting At a Keyphone Press the Speaker button Press the DND FWD button Dial a single digit for the forward type Dial To remove your call forward Press the Speaker button Press the DND FWD button Dial At an ordinary telephone Dial 554 Dial a single digit for the forward t
3. ype Dial To remove your call forward Dial 554 Forward Types 1 Your calls will forward without ringing your telephone 2 Your calls will forward only when your telephone is busy 3 Your calls will ring at your telephone and forward if you do not answer 4 Your calls will forward if you are busy or do not answer Copying Forwarding Messages At a Keyphone Whilst listening to a message press the programmed key for the person you want to forward the message to If you do not have a programmed key dial the extension number of the person you want to forward the message to At an ordinary telephone Whist listening to the message dial the extension number of the person you want to forward the message to Retrieving Your Messages At a Keyphone If you have a message your CALL BK button will be flashing At a 2 or 8 button keyphone without a CALL BK button the MSG lamp will light To retrieve your messages press the CALL BK button If you have no CALL BK button dial 557 to repeat a message press the CALL BK button to delete amessage press the CONF button At an ordinary telephone If you have a message you will hear broken dial tone when you lift your handset You may also have a message waiting lamp on your telephone To retrieve your message dial 557 to repeat a message dial 3 to listen to next dial 2 to delete a message dial 1 At a System DECT Handset Press the
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