uCreate User Guide - University of Edinburgh
Contents
1. UCreate User Guide Step by step tutorials to help you use uCreate resources www ed ac uk is ucreate Who is this guide for Information Services hosts two uCreate resource centres They provide multimedia and specialist IT facilities on a self service basis The centres are located on the first floor of the Main Library ML and in the KB Study Centre King s Buildings KB This document will provide you with useful information and step by step instructions to get started with your multimedia projects in uCreate Guide currency This document is continually updated If you are using a printed version please be aware that some of its content may have been superseded The current version is available in PDF format on the uCreate website www ed ac uk is ucreate If you find any errors or consider any section of the guide to be unclear or unhelpful please inform uCreate using the contact details below If you require this document in an alternative format such as large print please call IS Helpline on 0131 651 5151 or email IS Helpline ed ac uk Copyright O University of Edinburgh IS 2013 Permission is granted to any individual or institution to use copy or redistribute this document whole or in part so long as it is not sold for profit and provided that the above copyright notice and this permission notice appear in all copies Where any partof this document is included in another document due acknowledgement is2. nde EPSON Scan imie x Document Type gt Photograph Image Type Color 0 Grayscale E Black white Destination 0 Screen Web 8 Printer 0 Other 300 Original Image Adjustments Descreening C Backlight Correction E Color Restoration Dust Removal Image O ption 8 Text Enhancement Auto Area Segmentation s m Thumbnail EEE Epson Scan Home Mode www ed ac uk is ucreate september 2014 8 IS Helpline ed ac uk UCreate Scan documents using Epson scanners on PCs Office Mode suitable for documents Scan speed priority preview document size and orientation options The Scan button opens a File Save Options panel with file name save location and format options Click the OK button on this panel to complete the scan The application remains open after scanning EPSON Scan iii d n MA EPSON Scan Image Type Color Destination Document Source Size Orientation Resolution V Speed priority scanning Image Adjustments Unsharp Mask Image Option 3 Text Enhancement Auto Area Segmentation D ropou Calor Enhance Brightness Contrast Mode Office Mode Grayscale 7 Black amp White Document T able 4 210 x 297 mm v gt 300 Descreening Red h ed 0 p 0 m Preview pa Son ED Help Configuration Close s
3. icon in the Devices section at the top of the window Pictures A Remote Desktop Connection Music EPSON Scan lt Computer Getting Started vz v 2 ra gt Control Panel Hardware and Sound Devices and Printer Control Panel Add a device Add a printer RE Sticky Notes Devices and Printers a Devices 7 Android Phone EPSON HP Basic USB HP L2445w Ps Adobe Photoshop CS5 1 64 Bit Help and Support Adobe Acrobat 9 Pro Windows Media Player gt Ali Programs Perfection V500 Keyboard 4 Printers and Faxes 15 Opening the Windows scanning wizard e Enter your preferred settings in the New Scan panel and click the Preview button 5 www ed ac uk is ucreate september 2014 IS Helpline ed ac uk UCreate Scan documents using Epson scanners on PCs ote The Windows wizard creates image files only There are four image formats to choose from e You can move or resize the cropping marquee the dotted line around the preview image to define a more precise scan area Scanner EPSON Perfection V500 ETE Source Flatbed v RECORD PROGRAMMES FROM OVER 50 TELEVISION N Li Li 1 1 Color format Color X AND RADIO CHANNELS FROM FREEVIEV Li BOOK RECORDINGS 7 DAYS IN ADVANCE I E U CHOOSE FROM TENS OF THOUSANDS OF File type JPG JPEG image 2 k PROGRAMMES IN THE ARCHIVE CREA
4. 2010 ribbon menu with the Acrobat PDF Maker panel used for refining quality a zj PDF conversion pptx Microsoft PowerPoint F Home Insert Design Transitions Animations Slide Show Review View Add Ins Acrobat 885 Z a A Create Preferences Create and Create and Send Create PDF and Embed PDF Attach to Email For Review Run Action Flash Settings Create Adobe PDF Create and Email Review And Comment Create and Run Action Flash PDFMaker Settings 58 56 54 52 50 48 46 44 42 40 38 36 34 32 30 28 26 4 Conversion Settings High Quality Print v f A Use these settings to create Adobe PDF documents for quality printing on desktop printers and proofers Created PDF documents can be opened with Acrobat and View Adobe PDF result Prompt for Adobe PDF file name Convert Document Information Advanced Settings PDF A Compliance Application Settings Attach source file Create Bookmarks Add Links Enable Accessibility and Reflow with tagged Adobe PDF Convert Multimedia Preserve Slide Transitions E Convert hidden slides to PDF pages Convert Speaker Notes 1387 2012 Adobe Systems Incorporated and its licensors All rights reserved A Adobe the Adobe logo Acrobat the Adobe PDF logo PostScript and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the Adobe United States and or other countries Jabberwocky systems If you only require
5. Epson Scan Office Mode Professional Mode scan anything including film film scanning available on the V500 and Photo 4990 models only Preview advanced colour and image adjustment options The Scan button opens a File Save Options panel with file name save location and format options Click the OK button on this panel to complete the scan The application remains open after scanning 24 bit Color X 150 dpi W 21533 H 297 2 mm vl Original X l i lal lal iz Ee Unsharp Mask 4 L Backlight Correction L Dust Removal DIGITAL ICE Technolog R ai w Thumbnail Help Configuration Close RECORD PROGRAMMES FROM OVER 50 TELEVISION AND RADIO CHANNELS FROM FREEVIEW BOOK RECORDINGS 7 DAYS IN ADVANCE CHOOSE FROM TENS OF THOUSANDS OF PROGRAMMES IN THE ARCHIVE CREATE PLAYLISTS AND CLIPS SHARE PROGRAMMES CLIPS AND PLAYLISTS WITH YOUR COLLEAGUES 7 DAYS CATCH UP PROGRAMMES DO NOT COME WITH AN EXPIRY DATE REGISTERYOUR OWN ACCOUNT University of Edinburgh staff and student nd students go to www ed ac uk is bob for more information and access to Box of Broadcasts http oobnational net dom BU 2159 mm 297 2 mm 1275 x1754 pixels 6 39 MB R 72 G 77 B 52 Epson Scan Professional Mode with Preview e Clicking the Preview button except in Full Auto Mode will open a thumbnail preview image of
6. See the first Solution on this page to find out more about file storage Problem Restart scanner error message after initiating scan using Epson Scan software An error message at this stage almost always means that your Home drive M drive is full Unless you have designated a different save location for your scanned images the system will automatically attempt to save it to your Home drive by default Solution There are a few things you can do to resolve this problem e Clear out some space in your Home drive and attempt the scan again e Save your scanned image to a portable storage device such as a memory stick e Save your scanned image temporarily to the uCreate share drive N ote The uCreate share drive should only be used as a temporary solution for file storage The share drive is a public space and files can be accessed by any uCreate user Please also be aware that files stored in the share drive will be removed within a month Problem Cannot find a document error message when using Epson Scan Auto or Home mode when Epson Scan has been launched from the Desktop icon Solution Relaunch the software using the Epson Scan desktop icon and then either select Home or Professional Mode from the drop down menu on the top right of the panel This should allow you to scan without the same error occurring and will also allow you to make adjustments to the settings before scanning if you wish Problem Selected folder is not writ
7. System Menu completely 14 You can now test that the DVD has recorded and finalised successfully by pressing the play button on the DVD recorder Don t forget to remove your VHS tape and recorded DVD Please switch the equipment off after use 27 www ed ac uk is ucreate september 2014 IS HelplineQed ac uk UCreate Databases UCreate Accessing DataStream DataStream statistical software won t work with the Microsoft Office 2013 verion of Excel the current default version available in uCreate However by following the steps below you can access both Excel 2010 and DataStream on uCreate PCs 1 Launch Excel 2010 Start gt All Programmes gt Microsoft Office gt Excel 2010 2 A pop up window will appear as soon as you launch Excel Microsoft Office Customization Installer Publisher cannot be verified Are you sure you want to install this customization Thomsen Reuters Uatastream ChartinglILAddinExcel20UU 7 Thomsen Reuters Uatastream ChartngILAddinExcel20U 7 file C ProgramData App V 102D9951 8148 4661 A431 FD3C17 AAC 7A 44ABFC2B E18B8 4358 ADEG F81ASEEU22B6 root Datastream Charting Add InfOffice2007 Thomson Reuters Datastream Charting ICAddInExcel2007 sto Publisher Unknown Publisher While Office customizations can be useful they can potentially harm your computer If you do not trust the source do not install this software More Information Install Don t Install 3 Click the I
8. online reading and every day printing 1 Log in to a uCreate PC workstation and launch Adobe Acrobat from the Start menu PC or from the Applications folder Mac 2 From the Adobe Acrobat launch panel select Create PDF A Select a Task navigation window will open PA Create PDF 3 Navigate to the location of the file you wish to convert to PDF Select w the file and click Open 4 Anew PDF version of your file will be created and open automatically The PDF can novv be saved using the Save button in the menu at the top T Combine Files into PDF of the PDF or you can also use File gt Save on PC D setdocamens signe Use Adobe Acrobat to create a High Quality Print PDF Suitable for high quality image and graphics printing 1 Follow steps 1 and 2 for creating a standard PDF as above 2 Navigate to the location of the file you wish to convert to PDF Click once on the file to select it 3 In the format drop down menu at the bottom of the navigation window the default selection should be All Supported Formats select the file format of your original file e g Microsoft Office Word 4 After making your format selection you ll notice that the Settings button has changed to an active state rather than being greyed out 3D Files u3d prc 5 Click the Settings button to open the Adobe 002 PDF Settings for supported documents panel A Using the drop down menus in the panel select the
9. Delete Pages Shift Ctrl D Width Height Prompt for scanning more pages Split Document Crop Pages Shift Ctrl T Output Rotate Pages Shift Ctrl R New PDF Document E Scan to PDF Black amp White Document Optimize Scanned PDF Grayscale Document OCR Text Recognition Color Document Multiple files Append to existing file or portfolio Color Image Reduce File Size Select Examine Document Custom Scan Document Small Size High Quality Options V Make Searchable Run OCR Options Make PDF A compliant Add Metadata Help Defaults Cancel Select Scan to PDF in Acrobat Acrobat Custom Scan e When using the Custom Scan panel to enter your own scan settings tick the Prompt for scanning more pages option if you want to create a multi page PDF Click the Scan button at the bottom of this panel when you have completed your settings Compare Documents Configure Presets Add Bookmark Attach a File e When the initial scan is complete a small Acrobat Scan panel will appear This allows you to continue scanning pages to a single PDF document Once you have scanned all the pages you want to include a single PDF select Scan is complete in this panel Please indicate if this scan is complete or If you need to scan more pages to complete this document ig Scan is Complete 0 Scan more pages sheet 2 7 Scan reverse sides reverse
10. Glossy paper posters in uCreate Main Library Follow the appropriate settings below for your poster paper type and printing location Settings for printing any poster except a glossy paper at the Main Library Settings for printing a glossy paper poster at the Main Library In Page handling gt Page Scaling select Fit to Printable Area In Page Scaling select Fit to Printable Area Still in the Print panel select Properties may take a few seconds to open and work through the tabs ignoring all settings not mentioned Still in the Print panel click Properties and work through the tabs ignoring all settings not below mentioned below Advanced select AO A1 or A2 from the Main menu Media Type Photo Paper gt Premium Printing Shortcuts scroll down the options and select Poster ensure A0 A1 or A2 is selected Choose paper type Coated paper for plain paper printing or HP Everyday Pigment Ink Gloss Photo Paper for glossy paper printing push the slider up to Quality Features If priniing an A1 or A2 poster tick the Rotate by 90 degrees box under Roll Options This will save paper but wont effect the final orientation of your poster Glossy Photo Paper Color select Color unless you require a black and white print no price difference Print Quality the Quality setting should be adequate for most posters Note selecting Max Quality will mean file processing a
11. OR 4 Click the Show Details button 5 In the menu on the right select Detect Enclosing Box from the Auto selection drop down menu if you wish to capture all areas of the document to be scanned urce Size 28 15 19 54 cm v caling 100 96 ew Size 1663 1154 pixels size 5 5 MB 6 Adjust the marquee edges the dotted line around the image preview to the required position 7 Change the save location to your Home drive or personal external device 8 Change any other settings as required including file save location 9 Click the Scan button to complete the scan www ed ac uk is ucreate september 2014 16 IS Helpline ed ac uk UCreate Large format scanning at uCreate Main Library The large format scanner in uCreate Main Library can be used to scan documents larger than A3 up to A0 This scanner is accessed using the PC on Desk 16 Paper bin a Paper feed zone 4 ALA 1 Log in to the computer at desk 16 in uCreate Main Library 2 Make sure the scanner is switched on the word Ready will be visible in the scanner display 3 Launch the SmartLF software using the shortcut on the desktop Or you can launch it from the Start menu Start gt All Programs gt Colortrac gt SmartLF 4 The three buttons alongside the scanner image top left allow you to scan in full colour greyscale or black and white The colour butto
12. TE PLAYLISTS AND CLIPS R 4 1 SHARE PROGRAMMES CLIPS AND PLAYLISTS WITH Resolution DPI i XIN cong DAYS CATCH UP PROGRAMMES DO NOT COME WITH AN EXPIRY DATE 1 Brightness REGISTER YOUR OWN ACCOUNT 1 Benity of Edinburg daft and sedents g h www ed c b bob for mare information and to iza of Contrast Preview or scan images as separate files San nee Wizard New Scan panel with preview e Click the Scan button When scanning is complete the Import Pictures and Videos panel will open At this point you can change the image import settings by clicking the Import settings link in the bottom left corner of the panel For example you may wish to save your scanned images a location other than your Home drive which is the default location Import Settings Settings for Scanners w Falder name Date Imported Tag File name Import Pictures and Videos Tag these pictures optional bob national poster Tag w Example 2011 11 09 Himalayas Himalayas 001 JPG Other options V Prompt for a tag on import 7 Always erase from device after importing Rotate pictures on import Open Windows Explorer after import Change default AutoPlay options Restore defaults How dol change my impo 0 ema Wizard Import amp Import Settings panels N ote If you change the Im
13. a standard PDF you can simply use the Create PDF button above left This will open a Windows navigation panel which will allow you some basic settings and the usual saving and naming options If you require a High Quality PDF use the Preferences button to open the Acrobat PDF Maker panel enter your preferred settings and click OK Now use the Create PDF button to create a PDF document with the quality and application settings you have entered www ed ac uk is ucreate september 2014 25 IS Helpline ed ac uk UCreate Video UCreate VHS to DVD transfer at uCreate King s Buildings 1 Switch on the DVD recorder VHS player and screen The screen switch is located on its right edge 2 Using the AV Input button on the screen edge below the power button select AV1 as indicated on the screen display 3 Push the video cassette into the slot at the front of the VHS player label side up and queue up the tape to the beginning of the section you wish to record 4 Press the DVD button on the DVD recorder The button will be lit orange when selected 5 Press the DVD recorder eject button to open the disk tray and place a blank DVD disk in the tray Press the eject button again to close it If the DVD is not blank the recorder will format it automatically before recording during which the screen will display Loading Disk formatting This procedure may take a few minutes 6 When ready press the record button eREC and immediately pre
14. able or similar error message when scanning using an Epson A3 scanner attached to iMac may result if Documents Pictures or Desktop are initially selected while setting a save location Solution Select the Other button instead The save location can now be navigated to or chosen from the original Document Pictures and Desktop options though this time they should be selected from the Finder sidebar You should now be able to scan successfully 19 www ed ac uk is ucreate september 2014 IS Helpline ed ac uk UCreate Printing UCreate Print A0 A1 and A2 posters These instructions assume that you have prepared and are ready to print an AO A1 or A2 poster using one of the large format printers available in uCreate Your file should be converted to PDF format for printing If you ve created a file using an application supported in uCreate e g PowerPoint or an Adobe application PDF conversion can be carried out in uCreate For help converting files to PDF in uCreate see the Create PDFs guide on page 24 If you ve prepared your file using an application not supported in uCreate then you will have to convert your file to PDF before visiting uCreate to print 1 When ready to print open the PDF file on a uCreate computer Select File gt Print 2 From the Printer Name menu select either AOplain for a plain paper poster or AOglossy for a glossy paper poster 3 The settings are slightly different for printing
15. ading tools and then save it as a Word file 1 Check that the scanner is switched on and that it is connected to the computer 2 Place the document or image you wish to scan in the scanner Select Start gt All Programs gt ABBYY FineReader gt ABBYY FineReader The HP Scanner with document feeder is useful when scanning multiple loose leaf documents especially when used for OCR scanning One of these scanners is available at each uCreate location 3 When ABBYY launches click Accept to agree to the license The ABBYY Welcome screen window will now open ABBYY FineReader 11 End User License Agreement End User License Agreement EULA ABBYY FineReader 11 Important Read the following terms carefully before installing copying and or otherwise using ABBYY FineReader 11 hereinafter referred to as the SOFTWARE Installing copying or otherwise using the SOFTWARE indicates your acceptance of these terms This End User License Agreement hereinafter referred to as the EULA is a legal agreement between you the end user who obtained the SOFTWARE and ABBYY The SOFTWARE includes any and all associated media printed materials and online or electronic documentation as well as applications databases and other software components By installing copying or otherwise using the SOFTWARE you acknowledge that you have read this EULA and that you understand it and agree to be bound by its terms This EULA comes into force when
16. er image which is slightly larger even by a few millimeters than the dimensions of the queue it has been submitted to it won t print Unfortunately no error message will appear to indicate the problem To prevent this select the Fit to print area option in the printer settings before submitting the file to the queue Too small If a poster has been created using an A4 or similar sized template and not at acutual size recommended and is submitted directly to the printer without scaling then an A4 image on a big piece of paper will be the result Scale or Shrink to fit print area should be selected in the printer settings to scale the image up to the correct size A secondary problem can arise from creating a poster image of smaller dimensions than the required large format output When scaled up to large format images and graphics can appear pixelated Little can be done except to source higher quality or larger dimension images minimum 300dpi for printing Flattening A missing element usually an image or a graphic after printing may indicate some invisible layer interactivity For example a transparent layer may have been interpreted as opaque by the printer This can usually be solved by opening the PDF in Photoshop and flattening it before reprinting 1 When the PDF is opened in Photoshop access the Layers panel on the right if it s not visible select Window gt Layers from the main menu at the top of the window 2 Select al
17. ese technologies may not be available on other computers in the labs so please give priority to disabled users The following assistive software is installed on this computer Omnipage Pro 15 optical character recognition ZoomText9 1 screen magnification Duxbury Braille translation TextHELP Read amp Write Gold 7 1 Scanning literacy support The following assistive programs are available on all computers in the Open Access Labs MindGenius 1 5 mind mapping TextHELP Read 8 Write Gold 7 1 Non scanning literacy support 5 Inspiration 8 mind mapping f you would like assistance with any of the hardware or software described here or require a copy of this document in an alternative format please email Disability Compluting Support docs ed ac uk 15 rea AaBhfc RaBbCG A4BbCc AaRh c AiPsC RADBCCI AADBCCE AaBbCe o e ASI RI 1 w Quote zer tie Ret X n R Book Tite Tit Pere Gane ti py N tei Tips for making programs and text easier to see If you find on screen windows and text too small on these computers you can enlarge them using the following method Right click over an empty area of the desktop and select Properties from the menu On the dialog box that appears click on the tab furthest to the right called Settings In the area marked Screen Resolution you will see a slider with a pointer at the right hand side of it With the mouse drag the pointer t
18. l the layers in the panel select top layer then hold SHIFT and select bottom layer There may only be one layer visible which is fine it should be selected automatically 3 Right click on the selected layers and choose Flatten image from the drop down menu If the Flatten image option is greyed out because the layer is locked double click on the layer click OK in the pop up window and repeat step 2 above 4 Resave to PDF with a new name make sure to select Photoshop PDF from the drop down options in the Save As window be careful NOT to select Photoshop PDS or any other option 5 Reprint the poster from the new PDF 22 www ed ac uk is ucreate september 2014 IS Helpline ed ac uk UCreate File Conversion UCreate Create PDFs PDFs can be created from any file format capable of being hard copy printed such as text documents images and graphics and publishing files N ote If creating a PDF from a desktop publishing application such as Adobe InDesign the option to Export to PDF will usually be available in the File menu You should use this option to create a PDF where available Where you are offered an opportunity to set the PDF quality the settings should be adjusted according to what the PDF is required for e g High Quality for printing or Standard for viewing and emailing High Quality should always be selected for poster and graphics printing Use Adobe Acrobat to create a standard PDF Suitable for emailing
19. load the document into position ready for scanning ote Never attempt to open the scanner top or feed or force anything through it which is thicker than paper Any of these actions will result in expensive damage to the scanner glass and roller mechanisms If you need to feed a document backwards or forwards through the scanner to release it use the direction labelled feed buttons on the scanner s control panel 13 Click the Scan button directly below the word File in the File section to begin your scan If the scan doesn t begin within a few seconds feed the document out of the scanner then feed it back in again Close and relaunch the SmariLF software the software will launch immediately and your settings will be retained and attempt the scan again 14 The document will be scanned as it is automatically fed through the scanner At the end of the scanning process the document will drop into the paper bin beneath the scanner The scanned image will appear in the Smart LF window and the file saved to your chosen location If you have more than one document to scan you will have to relaunch the software for each document 18 www ed ac uk is ucreate september 2014 IS Helpline ed ac uk UCreate Troubleshoot scanning N ote The majority of scanning problems are caused by not having enough space in your home drive M to store the scanned image Your home drive is the default save location if you don t set another before scanning
20. n will be selected by default Paper size iso Al 594 x 840 mm Orientation Portrait v Image detail Fine 600 dpi test 26 08 5can002jpg Tiff f Jpeg Pdf www ed ac uk is ucreate september 2014 17 IS Helpline ed ac uk UCreate Large format scanning at uCreate Main Library 5 Select your documents dimensions from the Paper size drop down menu 6 Select orientation Portrait or Landscape 7 Select Image detail ote Finer detail will create a larger file size See Troubleshoot Scanning on page 19 for more information about saving large files 8 Leave the Number of colors set at the default 16 7 million 9 Boost the Brightness to around 45 to 50 this is a suggestion only you may prefer to set the brightness level by carrying out a few test scans 10 In the File section click the button with three small dots and navigate to the folder you would like your scanned image to be saved to ote File is the only scanning option availalbe to you using the SmartLF software in uCreate The direct Copy and Email functions are not available You can of course print or email any files after scanning by using the normal print and email functions available to you 11 Select the file type output you prefer Tiff Jpeg or Pdf 12 When you are satisfied with the settings carefully push the edge of your document face down into the scanner s paper feeder The scanner will sense the paper edge and automatically
21. nd printing will take a little longer Page Layout Page Size select or input the original document dimensions the page set up size of your print file Output Paper Set to the poster size required A Series gt A0 or A1 orA2 even ifits the same as the Page Size document Click OK to close the Properties panel Click OK to close the Print panel Click OK to close the Properties panel Click OK to close the Print panel 24 www ed ac uk is ucreate September 2014 IS Helpline ed ac uk UCreate Print A0 A1 and A2 posters 4 Wait for the Print Job Confirmation Box to appear Check that the cost of the poster print is correct and when ready click the Print button If the amount you are being charged seems wrong cancel and go back over the steps above see www ed ac uk is ucreate for poster printing prices It can take up to 30 minutes for your poster to print Dont attempt to pull the poster from the printer it will be cut automatically from the paper roll when dry 5 Trim uneven edges or unwanted margins from your poster using the large paper trimmer nearby Troubleshoot poster printing Scaling Too big The uCreate large format printers are each set up with three queues to produce precisely AO A1 or A2 sized prints A poster of any size may of course be printed within those parameters and trimmed down to size but the three sizes are set and charged for accordingly If an attempt is made to print a post
22. nstall button The Datastream add ins should now be visible in the Excel tabs 29 www ed ac uk is ucreate september 2014 IS Helpline ed ac uk UCreate User Guide www ed ac uk is ucreate is helpline ed ac uk UCreate
23. nt your scanned image will be automatically saved to your home drive M However scanning slides or film at high resolution can result in large files and if you dont have enough space in your home drive to receive the scanned image you will encounter an error message and the scan will fail The File Save Settings button to the right of the Scan button will allow you to navigate to and select a different save location if required the File Save Settings window may open automatically if the Scan button is clicked The File Save Settings window will also allow you to name and select the file format you require See Troubleshoot scanning on page 19 for more information about saving scanned images 10 When you are satisfied with the settings preview and save location click the Scan button As with the Preview scanning may take a few minutes depending on selected settings and resolution When you have completed scanning you may like to crop clean or further manipulate your images in Photoshop which is available on all uCreate computers 12 www ed ac uk is ucreate september 2014 IS HelplineQed ac uk UCreate OCR scanning using ABBYY FineReader ABBYY converts paper and electronic documents into a variety of accessible formats e g from paper to PDF or PDF to editable text files such DOC or RTF The following explains how you can use the program to scan a paper document correct it using ABBYY s inbuilt OCR and proofre
24. o the left until the text underneath the slider reads 1280 by 720 pixels Click the Apply button at the bottom right of the window Changes will now take effect note that the screen may flicker black during this period You will then be asked whether you want to accept the change Clicking Yes keeps the change clicking No will cause the screen resolution to revert to its default setting Please note that changing this setting will affect every University lab computer you subsequently log on to You can use the procedure above on those machines to change the screen resolution back to something more adequate www ed ac uk is ucreate IS Helpline ed ac uk UCreate Epson A3 scanners on iMac This guide is for scanning with the Epson Expression 1640XL or Epson GT15000 A3 scanners attached to iMacs in uCreate KB Library Centre and Main Library ote If you encounter an error message when attempting a scan using any uCreate Epson scanner please consult the Troubleshooting section on page 19 1 Place the document to be scanned face down on the scanner glass avoid touching the glass 2 Use the black arrow and scale to the left of the scanner glass to position the document correctly 3 In the Applications folder select Image Capture to open the scanning application Applications Y DEVICES MacOS System HD El iDisk Y SHARED All v PLACES i Image Capture Inspiration 7 Intl SEARCH F
25. of sheet 1 Acrobat Scan continuation panel e Save the PDF to your preferred location September 2014 7 www ed ac uk is ucreate IS Helpline ed ac uk UCreate Scan documents using Epson scanners on PCs 6 Scan using Epson Scan e Double click the Epson scanner icon on the desktop The Epson Scan panel will most likely open in Full Auto mode which is the default mode e here can be up to four modes available in Epson Scan Full Auto Mode scan anything Scan without preview directly to jpeg The file is named and saved to your home directory automatically The application closes after each scan Customisation options are available by accessing sub panels Customize button EPSON Scan EPSON Scan fea x To scan in Full Auto Mode position or load Scan the material you want to scan then click Scan mm For Color Restoration and other options click the WERE Customize button and then make the settings V Show this dialog box before next scan You can change the scan mode in the Made list box X7 at the top right of the window Close ase Epson Scan Full Auto Mode Home Mode suitable for photographs Basic image adjustment and preview options The Scan button opens a File Save Options panel with file name save location and format options Click the OK button on this panel to complete the scan The application remains open after scanning EPSON Scan ie 3
26. port Settings the application will reset the New Scan panel will reopen and you will have to re enter your initial settings e When you are satisfied with the settings and have clicked the Import button your scanned image will be saved to the default or set location An Explorer window containing a thumbnail of your scanned image will open automatically www ed ac uk is ucreate september 2014 6 IS Helpline ed ac uk UCreate Scan documents using Epson scanners on PCs 5 Scan to PDF using Adobe Acrobat Pro e Click the Start button select All Programs gt Adobe Acrobat Pro e From the menu select Document gt Scan to PDF then select either the type of PDF document you want to output to e g Colour or select Custom Scan to enter your preferred settings before scanning ote If an error message appears as you attempt to scan directly to PDF when using one of the first four menu options then close the message and open the Custom Scan panel Document gt Scan to PDF gt Custom Scan Ensure that the scanner make and model details appear in the first drop down field A Adobe Acrobat Pro File Edit View 22224 Comments Forms Tools Advanced Window Help Header amp Footer Input Scanner Sides Front Sides Background Watermark 1 Color Mode Black and White Insert Pages Extract Pages Resolution 300 DPI Replace Pages Paper Size Automatic
27. quality settings preferred e g High Quality Print for a poster Microsoft Office E Microsoft Off png i S ps eps prn 6 Click OK When created the PDF will open Toa men s automatically Save it to your preferred location 215 arena 24 www ed ac uk is ucreate september 2014 IS Helpline ed ac uk UCreate Create PDFs Use a document s Print menu to Create a PDF You may have a document open already from which you would like to create a PDF You can create a PDF from an open document without having to launch Acrobat Create a Standard PDF On a PC In the open document go to File gt Print and from Printer the drop down menu select Adobe PDF On a Mac In the open document go to File gt Print and click the PDF button at the bottom left on the Print panel then select Save as PDF from the drop down menu The two procedures above will result in Standard PDFs which may not be of high enough quality for printing documents with images and graphics such as posters but will be suitable for emailing or reading online Use a documents PDF menu buttons to create a PDF You can also create a Standard or High Quality PDF from a document which is already open when there are PDF shortcut buttons available Depending on operating system and file format a PDF can be created using tabs and buttons in the menu bar of some applications The image below shows the PDF Maker buttons within the Acrobat tab of the PowerPoint
28. reas have been detected 9 When the Word document opens you have the option to resolve errors which ABBYY has picked up during the character recognition stage Scan to Microsoft Word Process completed Opening the document in Microsoft Word Pages 1 3 5 13 15 17 19 23 Image resolution may be incorrect For best results set the resolution to 600 Open image editor 5110 A Page 2 Increase resolution to improve recognition of small text G Page 4 There are no objects to recognize on this page no text table or barcode areas have been detected www ed ac uk is ucreate september 2014 14 IS Helpline ed ac uk UCreate OCR scanning using ABBYY FineReader 10 When errors have been resolved press the Read button on the ABBYY toolbar at the top of the screen to re recognize the text before sending it to Word ABBYY Fine File Edit View Document R L New Task i Open Page Areas Tools 2 Scan Help A new Word document will open containing your scanned text or image with any edits you have carried out September 2014 inaintea ABT Fenced 1 X Aa SAA Se EG Ww A 0 4 aace AaBbC Aanbce AAB ENO Spui S ng bn Ie YA AQ gt Introduction This computer has been set up as an accessible workstation As well as the programs found on all labs computers it has assistive programs and hardware installed to make it more accessible for disabled users Th
29. required September 2014 2 www ed ac uk is ucreate IS Helpline ed ac uk UCreate Contents Scanning 4 Scan documents using Epson scanners on PCs 5 Scan slides and film using the Epson Photo V500 or Epson Photo 4990 10 OCR scanning using ABBYY FineReader 13 Epson A3 scanners on iMac 16 Large format scanning at uCreate Main Library 17 Troubleshoot scanning 19 Printing 20 Print A0 A1 and A2 posters 21 File Conversion 23 Create PDFs 24 Video 26 VHS to DVD transfer at uCreate King s Buildings 27 Databases 28 Accessing DataStream 29 Scanning UCreate Scan documents using Epson scanners on PCs ote If you encounter an error message when attempting a scan using any uCreate Epson scanner please consult the Troubleshooting section on page 19 1 If using the Epson Photo V500 or Photo 4990 scanner make sure the underside of the scanner lid is covered 2 Place your document face down on the scanner glass The corner of the document should touch the point of the embossed arrow on the scanner bed Close the scanner lid 3 Selecting a scanning method e Windows Scanning Wizard simple scanning to image files go to step 4 on this page e Adobe Acrobat Pro scan directly to PDF go to step 5 on page 7 e Epson Scan more control over scan settings and image output go to step 6 on page 8 4 Using the Scanning Wizard Click the start button select Devices and Printers from the menu and double click the scanner
30. s place the appropriate holder on the glass matching any orientation symbols marked or embossed on the scanner bed next to the glass Place your slides face down in the spaces provided and ensure they are orientated as indicated by the symbols on the holder usually face down and landscape even if the original image is portrait e Scanning film secure your film in the appropriate holder before placing it on the scanner glass Ensure the holder is placed on the glass face down and orientated as indicated by the symbols on the holder 4 Close the cover 10 www ed ac uk is ucreate september 2014 IS Helpline ed ac uk UCreate Scan slides and film using the Epson Photo V500 or Epson Photo 4990 on PC 5 Launch Epson Scan by double clicking the desktop icon if available or from the Start menu Start gt All Programs gt Epson folder gt Epson Scan gt Epson Scan 6 Select Professional Mode from the drop down menu at the top left of the Epson Scan panel 7 Adjust the settings Document Type Film Type Image Type Resolution Adjustment September 2014 Image Type Pulat Mode settings Home Made Name Current Se ss Mode BS Iata 00E Original Document Type Reflective Document Source Document T able Destination 48 bit Color Resolution 400 dpi Document Size Wl 21591 H AYIR mm Target Size Original Adjustments al ln FU Descreening 121 Color Restora
31. ss the Play button on the VHS player Your VHS will now be digitised and stored to the recorder s hard drive 7 You can leave the player and recorder to run until either the tape has ended or the DVD is full or you can stop the recording at a chosen point by pressing the stop recording button EREC STOP l you are recording selected clips rather than a whole tape you should be able to continue doing so until the DVD is full or you are ready to finalise the disk 8 When recording has stopped the screen will display Recording information to disk When this process has completed you must now use the DVD recorder s remote control to finalise the disk N ote the disk must be finalised after recording or it will not be playable 9 On the remote control press the System Menu button to bring up the screen menu Navigate to Disk setup using the arrow keys and press the Enter button 10 Navigate to Finalise in the left menu select Finalise again from the middle menu then Next screen from the right menu 11 Select a Menu screen background and press Enter Choose Yes then press Enter to continue or select No to go back and select a different menu background 12 After you have chosen your background and selected to continue the finalisation process will begin This may take a few minutes 13 When finalisation is complete you will be returned to the Disk setup menu Press the Exit button on the remote control as many times as required to exit the
32. tion Backlight Correction F Dust Removal DIGITAL ICE Technology m Preview E Scan F Thumbnail Help Configuration Configuration Close Film with Film Holder Select the appropriate film type from the three options Positive Film Colour Negative Film or B amp W black and white Negative Film Select colour greyscale or black and white setting Set a high resolution probably around 1200 as a minimum to produce an image of printable quality and dimensions The settings in this selection can be used depending on your preferences They are not always essential depending on the condition of your film but it may be worthwhile experimenting with them and comparing the results 44 www ed ac uk is ucreate IS HelplineQed ac uk UCreate Scan slides and film using the Epson Photo V500 or Epson Photo 4990 on PC 8 When you are satisfied with the settings click the Preview button The scanner may take a few moments to warm up first The previewed images will appear as thumbnails unless the thumbnail option in the Epson Scan settings window has been un ticked This may take a few moments depending on the settings and resolution you have selected 9 The image thumbnails will be ticked by default If you decide not to scan particular previewed images un ticking the associated box will prevent them from being scanned ote If you click the Scan button at this poi
33. you accept all the terms stated herein during the SOFTWARE installation or when you start using the SOFTWARE in any manner This FIII is hindinn far the entire nerind nf the SOFTWARE rnnwrinht i 4 Select your preferred scanning task e g Scan to Microsoft Word Document language English X Color mode m Full color Microsoft Word gt W Scan to Microsoft Word DF JW File PDF Image to Microsoft Word E book 5 ba Scan and Save Image A Scan to Searchable PDF s l V Photo to Microsoft Word gt Scan iz Open Image PDF September 2014 13 www ed ac uk is ucreate IS Helpline ed ac uk UCreate OCR scanning using ABBYY FineReader 5 Click OK to confirm the scanner model You can now adjust the scanning options Select Scanner HP Scanjet 5590 Doc TWAIN TWAIN v 6 Expand the Multi Page Scanning option and tick or un tick the boxes as required or according to scanner model Multi Page Scanning Muse automatic document feeder ADF Mouplex scanning Pause for 10 Scanning images 7 pages scanned 8 ABBYY will now attempt to recognize the contents of your document before opening it in Microsoft Word Scan to Microsoft Word i Recognizing the document Recognized 24 of 24 pages SA 11 ZZ A Page 2 Increase resolution to improve recognition of small text G Page 4 There are no objects to recognize on this page no text table or barcode a
34. your document You can use the cropping marquee button to place a dotted frame around the preview image The marquee can be moved and resized to define a more precise scan area e When you are satisfied with the scan settings click the Scan button e When the scan is complete an Explorer window containing a thumbnail of your scanned image will open automatically September 2014 9 www ed ac uk is ucreate IS Helpline ed ac uk UCreate Scan slides and film using the Epson Photo V500 or Epson Photo 4990 ote For the care of your film and the scanner glass it is important that your hands are clean before commencing and that you avoid touching the scanner glass It is also important to avoid touching the image area of your film as any small dirt specks or fingerprints will become magnified when the images are scanned at high resolution 1 Open the scanner and remove the cover from inside the lid please replace the cover before leaving 2 Film and slides must be placed in the special holders provided in order to scan accurately Depending on the scanner model there are two or more holders available for a variety of film formats Select the correct holder for yours 3 Use the appropriate holder or part of the holder for your film format For example using the Epson V500 the A C holder will allow you to scan 35 mm film strips or slides the B holder will allow you to scan medium format film e Scanning slide
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