User Guide - University of Edinburgh
Contents
1. cfm and select Timesheets Trade Timesheets from menu bar This will bring back the following Trades Select Timesheet Week Ending H Trades Person E Enter Select the Week Ending Date from the look up and the Trades Person from the look up You can also enter part of the Trades Persons name and then click on look up box to bring back member of staff This will open up Timesheet for selected Trades Person for committing or entering time into Trades Time Sheet Week Ending 07 Dec 2008 Trades Person GARY ROBSON IJ Position JOINER Time Sheet Details Task Work Order v Work Ord m Trade Day Name Monday B Comments Hours lt Call Out gt Normal Time amp Half Taie en Double Time Half o o0 000 0 00 ooo 0 00 0 00 Commit Timesheet Update Normal Time amp Half Double Time Unpaid Overtime Call Out Time amp Half Call Out Double Total for week 5 0 0 0 0 0 Day Task Work Order No Hours Wednesday Work Order 562607 5 edit Day Total 5 Any time which has been entered against Work Orders will show with a cumulative total for the week If this is showing as 42 5 hours then click on Commit Timesheet to commit details for this tradesperson for the week If the Total for week is showing less than 42 5 hours then time requires to be entered to make up to 42 5 W ebis V17 Entering Trade Timesheet ATL User Guide doc The University of Edinburgh Page 3 of 4 Select T2. EBIS Estates and Buildings Information System User Guide ARCHIBUS FM V17 Entering Trade Timesheet Assistant Team Leaders User Guide W ebis V17 Entering Trade Timesheet ATL User Guide doc The University of Edinburgh Page 1 of 4 Foreword This User Guide document has been designed for the purpose of training relevant members of staff within Estates and Buildings System Support If you require assistance please contact Ebisusers ed ac uk in the first instance All urgent requests should be directed to the Ebisusers Support Desk on 50 9683 More information on the EBIS Project is available at http www ebis estates ed ac uk Logging on to EBIS Online Login to the following url using user name and password which are supplied by Ebisusers https www live ebis estates ed ac uk ebistop cfm This will open menu bar showing what access you have been set up with W ebis V17 Entering Trade Timesheet ATL User Guide doc The University of Edinburgh Page 2 of 4 Entering Trade Timesheet Once all time has been entered from Work Orders Assistant Team Leaders should login to EBIS Online Timesheets to ensure that each tradesperson has the required 42 5 hours against them for that week and Commit Timesheet This is also where time should be entered for Annual Leave Medical Appointments etc Time for Call Outs and Overtime should be entered through this screen Login to https www live ebis estates ed ac uk ebistop
3. ask if Call Out or Overtime being logged select Work Order from task list and enter Work Order Number Day Name and then enter hours and update Call Outs should be recorded as Call Out Time amp Half with minimum number of hours logged as 2 Once the Timesheet has been entered select Commit Timesheet Timesheet will only Commit when correct number of hours have been entered for the Trades Persons position If hours are incorrect this will require to be rectified before the Timesheet can be Committed Hours should be as follows All Trades Monday 8 5 Tuesday 8 5 Wednesday 8 5 Thursday 8 5 Friday 8 5 Total 42 5 W ebis V17 Entering Trade Timesheet ATL User Guide doc The University of Edinburgh Page 4 of 4
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