Home

Banner Student Records Information System Registry Office User

1. f Oracle Developer Forms Runtime Web Open gt SOAHOLD i mi xj File Edit Options Block Item Record Query Tools Help AMD AAR RBI TT I GSAEIRNMAIGFITSI IO FIX ID B00663521 ur Sean Connery Hold Details Hold Type SL v JAwaiting SLC confirmation Reason Created by Online enrollment Release Indicator 35033 Amount From 05 Auc 2008 E To 31 DEC 2099 Origination Code v Hold Type CA Tel Award Conferment Withheld Debt Reason Unpaid Resit Fee Y Release Indicator Amount 25 00 From 06 AUG 2008 E To 31 DEC 2099 EE Origination Code EXM wJExams Office Hold Type e Reason C Release Indicator Amount From Origination Code gt Hold Type X Release Indicator Amount From Qrigination Code Hold Type B Rea Amount From To Hold Type E die RegHold Env Hold Amount From To AH Award Conferment DH Discpinary Hold H Finance Hold OB Overseas Balance Hold SL SLC information Hold Hold Reason TP Third Party Sponsor Hold ue l l l I ana e Enter in free text the reason for the hold e f release of the hold is to be restricted to the originator then check the Release Indicator box This means that only the person whose e code set the hold can release it Otherwise leave blank e If there is an amount of money associated with the hold e g unpaid fee then enter in the a
2. 55 4 2 15 Applying a Hold Senior Users Only ssss 57 4 2 16 Applying an Exemption at a Specified Module Level 59 4 2 17 Applying an Exemption for a Named Module 62 4 2 18 Applying a Credit Point Based Exemption 64 4 2 19 Viewing a Student History oocccccccncocononononononanononanoconanonnnanonos 66 SIS OD S NE ene 68 1 List of Enrolment Statuses ESTS codes 68 2 List of Registration Statuses DHGIGcodesl 69 3 List of Academic Standing Codes ASTS codes 70 4 BISTO ele le VALE EE 71 Appendix 1 Change Admit Term Scenarios seesesseesss 72 CHAN GS COMM Lvaguss Ne 73 1 Introduction This document is intended for use by Registry Office staff tasked with the upkeep of student data held on the Banner Student Records Information System 1 1 Logging On The Banner Student system is a web based application accessed via the following URL http inb ulster ac uk Users will have been given access to screens or forms appropriate to their business role within the University Enter your ecode Enter your password Leave the database field blank Click Connect New users are advised to use their ecode and initial password as provided by a member of the Student System Support Team when lo
3. E Oracle Developer Forms Runtime Web Open gt SFAREGS Bl xl File Edit Options Block Item Record Query Toe a0 AABR A zu E I IO 4 1x A AA DEVL QuickFlow ENRMAN 2 II X Term 200809 Academic Year 2008 09 Enrollment Status Dates Status Code Description Start Date End Date New Non enroller 01 APR 2008 31 AUG 2009 Returning Non Enroller 01 APR 2008 31 AUG 2009 OENR registration in progress 01 APR 2008 31 AUG 2009 Registered on Placement 01 APR 2008 31 AUG 2009 Registered Repeat Attendance 01 APR 2008 31 4UG 2009 Registered 01 APR 2008 31 AUG 2009 Registered for Intercalary 01 APR 2008 31 AUG 2009 Registered for Award Only 01 APR 2008 31 AUG 2009 HR 2 3 2 Enrollment Status Refund Rules percantaga PEERS Alternatively if you already know the status code you can type this directly into the status box in SFAREGS Save the record by pressing F10 or by clicking the Save icon M 35 Direct Entry Letter Generation Open gt SFAREGS File Edit Options Block Item Record Query Tools Help BAB AAR RI SYV ABGEQABAIRRAIEI ET PADI A Student Course Registration SFAREGS 8 3X UU QuickFlow ENRMAN 2 of 2 eieiei M m 201011 v 1D B00512444 Y Spence Heather a Date 11 APR 2011 EE Holds v View Current Active Curricula v Print Schedule jon Student Term curricula Study Path Time Status Enrollment Information Hours Source Acceptance Status RE v R
4. k Pa fue 200809 Mv A Application Software 8 gp mm o UG Transfer Credit Exemption mm si Course Artnbutes Level of the exempt module Attribute Description Md Level A Seq no Enter 000 if no detail is to be stored spaces if system is to calc Record 1 1 EM Sall lt OSC gt I 28 00 30 CEO Ve 2 24 4 How to This section provides a step by step guide on how to maintain general student details and also how to carry out procedures that are applicable to Student Administration and Registry 4 1 Amend General Student Details Navigate to the SPAIDEN from Enter a valid Banner ld or use the Search facility to locate the student and Next Block 4 1 1 Amending Name Details Oracle Developer Forms Runtime Web Open gt SPAIDEN File Edit Options Block Item Record Query Tools Help Aaa TT ES AER VP LP up P PP SPP UPEFLF P LP PP OP BD PV EP LP E N D LY KP EP PD RF PP AP UP P VIP UP KP EPP ID LP PPP EP DP PF EPP UY XP IP P P XP SP EP SED SF XV IV P YF P PO HP P P RE Generate ID I Aaa Alternate Identification Address Telephone Biographical E mail Emergency Contact Additional Identification Next Block ls 0051244 TT NN ID and Name Source Last Name Spence Last Update First Name Heather Middle Name User E35033 Prefix Activity Date 06 NOV 2008 Suffix Origin SPAIDEN Preferred First Name Full Le
5. International Access 0289012345678 Primary Unlisted Inactivate Comment Address Type M Sequence Tel Activity Date 21 0CT 2008 User Area Code Phone Number Extension Telephone Type co v Correspondence phon International Access 0123456789 Primary Unlisted Inactivate Comment Address Type co v Correspondence Addres Sequence 24 7 Activity Date 14 DEC 2010 User E10018436 Area Code Phone Number Extension Telephone Type MO v Mobile telephone numl International Access Primary Unlisted Inactivate Comment Address Type M Sequence 7 Activity Date 21 0CT 2008 User Phone type code press LIST for valid codes Record 1 EN Listof alu OSC gt d Start CRAE 2 Microsoft O Oracle Applicati Oracle Develop G4 Microsoft O 7 uudevi deva To enter a new number of a different type for example TM click into the Telephone Type field on the next blank line select the appropriate type from the list then enter the number prefixed by any dialling code in the International access field Save the record by pressing F10 or by clicking the save icon 4 1 4 Amending Gender Date of Birth and Other Biographical Information Click on the Biographical tab in SPAIDEN Amend the record by clicking into the required field Enter or select the data from the list displayed and save the change by pressing F
6. 2 Student Course Registration SFAREGS 8 3X UU QuickFlow ENRMAN 2 of 2 ee Term 200910 7 10 B00341989 Johnston Emmett Date 11 APR 2011 Holds E O view Current Active Curricula C Print Bill M Print Schedule Student Term Curricula Study Path Time Status Enrollment Information Hanes Source Acceptance Status RE v Registered Process Block 0 Minimum oo v Confirmed 9 None Reason v Status Date 11 APR 2011 Delete All CRNs Maximum 99 990 zl O Accepted Course Information Time Method Grade Credit Bill Attempted Status ppr Part of of A CRN Subject Course Section Mode Hours Hours Hours Hours Status Level Recd Override Term Instruction Campus GI H 7 NI 00000000 IT TITT IH TITT mu mg See Ge HI TE III LLL L J JL LL L JL Error Flag inPragress NN status Type iProgress Fees N Create collector record Date o Credit Hours 7 Bill Hours 7 CI EN EAI Course has multiple grade options Use LIST for valid choices Record 1 1 Listof alu osc GE M 2 Microsoft Of Oracle Applicati EB Direct Entry Lett 4 Microsoft Of uudevldevs A module search form will appear Enter the criteria you wish to search with for example Semester 1 Part of Term S1 Subject COM Campus JN Oracle Developer Forms Runtime Web Open gt SFAREGS SFQSECM 10 x File Edit Options Block Item
7. start 14 amp IO i Je lt 0OSC gt Ejo o Bu gu Tam Te Tas Jee 6 AYRES 1420 To use the form enter the ID number of the person into the ID field in the Key Block The name should automatically display In order to populate the fields below perform a Next Block by pressing ctrl and page down or by clicking the next block icon in the toolbar All of the tabs in SPAIDEN display the last date on which the information in the tab was updated and the user ID of the person who last updated it The information in SPAIDEN is displayed across 7 tabs as follows 3 2 1 Current IdentificationTab This tab displays the name information currently held for the person The fields used for University of Ulster will be as follows e Last Name e First Name e Middle Name this will display the First Middle Name of up to 15 characters only if the person has more than one e Prefix e Suffix this field will hold Initials e Full Legal Name this will display all forenames and surname Please Note This does not update automatically when other name fields are changed and therefore has to be updated separately The field for Preferred First Name is not to be used 3 2 2 Alternate Identification Tab This tab displays previous alternative names or identities relating to the person such as a previous name by which the person was known a Web ID for those who apply online or their previous OES regis
8. FT UG amp PGCE LOA Others Left Last Year LOA Research New Non enroller Returning Non enroller Online Enrolment in Progress Registered Repeat Attendance Registered for Bridging Registered Registered for Intercalary Registered for Award Only Registered tor Placement Research Resubmit Thesis Registered as Visiting Student Research Writing Up Thesis Research Awaiting Examination Research Revise and Resubmit Successful Leaver Student Union Sabbatical Successful Leaver No Award Unsuccessful Leaver Registered for Exams Only 68 5 2 List of Registration Statuses RSTS codes Banner registration statuses relate to the status of a module enrolment for a student on a given programme of study and academic year This roughly equates to the OES module RUL status In many cases the registration status of the module is set depending on the enrolment status of the student For example when a student becomes registered and has an enrolment status of RE all their modules get a registration status of RE A Audit CD Collaborative Drop Delete DC Deceased DD Drop Delete DW Drop fee refund rules apply EG Early Leaver FT Less 120 cred ED Enrolment suspended discipin EF Early leaver FTUG amp PGCE EO Early leaver Others ES Enrolment suspended Debt LF LOA FTUG PGCE LO LOA Others LY Left last year NN New non enroller NR Returning non enroller ON Online Enrolment in Progress RE Registered
9. Listof Valu Y JJ PR Eat 4 2 18 Applying a Credit Point Based Exemption e Tick the Count in GPA box e Enter the module code with TCE as the subject and 100 as the course for UG credit points OR TCE as the subject and 200 as the course for PG credit points 64 Equivalent Course Detail Sequence Count Grading Repeat Number Level Term in GPA Subject Course Hours Grade Mode Repeat System Title Isi eie H 1 UG 200809 w COM 1037 15 000 E E Application Software 2 ue 200800 e free bo IE Hd ai EN E e The credits will default in as 10 00 so change them to whatever number of credits are being recorded at a specific level e g 40 00 if 40 credits at Level 1 are being recorded e Enter a grade of E and a grading mode of E Equivalent Course Detail Sequence Count Grading Repeat Number Level Term in GPA Subject Course Hours Grade Mode Repeat System Title uM J E 1 uc 200809 MW com os 15 000 E E A Application Software 1 ue 200809 w rce 100 40 000 En 5 WUER E E j UG Transfer Credit Exemption H LEM M HE SUL SE e Save the record Al potential levels will be displayed in the bottom block Equivalent Course Detail Sequence Count Grading Repeat Number Level Term in GPA Subject Course Hours Grade Mode Repeat System T
10. Query back the student by entering the Banner ID and by entering the appropriate term Tick the view active current curricula check box if required Perform a next block Click on the Miscellaneous tab 49 Direct Entry Letter Generation Open gt SGASTDN E BK File Edit Options Block Item Record Query Tools Help Boa B BARBI PPI GBEQAIEAIRRHIGITGI PI N SIX J a General Student SGASTDN 8 3X UU QuickFlow RECLOA 1 of 2 eieiei eT ID B00512444 Y Spence Heather A Student Summary Term 200910 7 C view Current Active Curricula Learner Curricula Study Path Activities Veteran Comments Academic and Graduation Status Dual Degree Miscellaneous Information Orientation Session v Employee and Training Code J Career Plan sl Vocational Education Po K Practical Training Transfer Center po sl Education Level M Educational Goal en 7 BAH Income Range a Basic Skills Ed Employment Expectation Po M Graduate Credit Approved Apprenticeship Code po v Leave of Absence 7 From Date To Date Find o Activity Date Code Description ard Part d AN Health Reasons D7 FEB 2008 as vu 2 Financial Reasons 07 FEB 2008 N 3 Undisclosed Personal Reasons 07 FEB 2008 N y Start e LE 4 Employment Related Reasons D07 FEB 2008 N E 3 Maternity 07 FEB 2008 N b Sabbatical Year O7 FEB 2008 N Not Known 18
11. RN CW only repeat att RW Web registered SN 2nd Enrol No Fee T1 oem 2 Exam taken in Sem 1 T2 oem 1 Exam taken in Sem 2 XB Reg CW amp EX only XE Heg EX only XN Heg CW only 69 5 3 List of Academic Standing Codes ASTS codes Banner academic standing codes represent the student state at the end of a period of assessment say at the end of the academic year This roughly equates to the OES RPT codes o0 D6 P6 P8 i Gen PB PD Proceed higher in same year Proceed no supp award Proceed exmpt for supp award Proceed Diss in progress Proceed next semester nursing Progress decision not known Proceed and record CFP 70 Successful completion MPhil Award obtained and prof award No UU award and prof award Lower award and prof award Transfer good standing Transfer due to failure Fail and required to withdraw 5 4 List of Hold Values Individual student holds viewable on SOAHOLD Award Conferment Hold AR Hold OB Overseas Balance Hold Recurring card payment failure RR Registration Requirement Hold Unpaid Direct Debit Unpaid Fees UT Unpaid Third Party debt ss 6 Appendix 1 Change Admit Term Scenarios work in progress 7 Change Control Product Version May 2011 New Lov Section Control Section instructions regarding preferring email indicator Jan 2015 Additional advice regarding name changes legal name to be update
12. Record 1 1 ListofValu lt 08C gt M 2 Microsoft Of Oracle Applicati Direct Entry Lett S 5 Microsoft Of 7 uudevi devs 45 Direct Entry Letter Generation Open gt SFAREGS SGASADD File Edit Options Block Item Record Query Tools Help AMD AEE a TT BSR a SIMA K Sie a Additional Student Information SGASADD 8 3 UU ID Bo00512444 Spence Heather A Term 200910 Student Cohort From Term 200910 Maintenance S To Term 999999 Cohort Code Description Inactive Student Attribute From Term 200910 Maintenance E To Term 201011 dns Code Description bal MOA Full time Year 2 of Programme Student attribute code press LIST for valid codes Record 2 2 mm BE 2 Microsoft IN Oracle Applicati Direct Entry Lett 3 5 Microsoft Of uudevi devs Perform a next block You will see that there are at least two attributes for the record one stating Year of Program and one displaying the Mode of Attendance Banner will not allow the user to overwrite these records so in order to update them you must delete the row and add a new one To do this click on the value you wish to delete Click on the Remove Record icon Direct Entry Letter Generation Open gt SFAREGS SGASADD File Edit Options Block Item Record Query Tools Help ID B00512444 7 7 fe Heather A Term 200910 Remove Maintenance EJ To Term 999999 Record Description Inac
13. Banner have a Banner ID This is allocated as part of the admissions process and remains the same when the applicant becomes a student This ID is meant to be retained in any interaction that the person has with the institution Therefore if someone applies for completes and graduates from one programme and then several years later applies for another programme the same ID number should be used This is automatically facilitated by the common matching process which is included in Banner Admissions When a new applicant record is keyed on to the system this process searches the database for records which are a potential match for each new applicant If such records are found the system offers the staff member processing the application whether from a paper form in to SKAUDIR or through the online push process the option of either selecting one of the matching ID records or indicating that no match is present and allocating a new ID The Banner ID is normally located in the Key Block top section on the form If the Banner ID is not available it is possible to perform a person search to locate the record you are looking for 3 Registry Specific Forms This section introduces the most frequently used Banner forms that are associated with Registration and the upkeep of Student Records A detailed explanation of the functionality of each form is provided later in this document Forms may either be navigated to via the My Banner folder structu
14. Entering Cohort Information CCU Only o Forms SFAREGS SGASADD You can enter Cohort information for a student by accessing the SGASADD form directly To do this you can query back the student in SFAREGS click on options and select Student Attributes and Cohorts Alternatively you can access SGASADD directly by typing the form name in the Go To field If you do this please ensure the Banner ID and the Term codes are correct NS E Direct Entry Letter Generation Open gt SFAREGS File Edit Magos Block Item Record Query Tools Help Detailed Student Information SGASTDN Update Students Term Information Student Withdrawal Information SFIWDRL Update Curriculum L1 APR 2011 11 4PR 2011 Student Attributes and Cohorts SGASADD n S eu bd 8 C t Acti E icul i i i View Students Schedule of Classes SFAREGO o Print Bill Print Schedule Test Score Information SOATEST Time Status Charge Optional Registration Fees SFAEFEE Review Account Detail TSASREV Hours Source Acceptance d Review Students Classes and Charges SFAREGF Page BING intime ooo C Confirmed Graduation Application SHAGAPP None im e 11 APR 2011 Delete All CRNS Maximum 99 990 Degrees and Awards SHADEGR i O Accepted Summary Student Information SGASTDQ Person System Identification GUASYST Admissions Application Detail S 444DMS Cours Time Define Time Status Rules SFATMST Attempted Status Appr fel View Regi
15. Hours Student registered Press save to submit print jobs rollback to return to ID Record 1 1 zu 08C BE 2 Microsoft OF Oracle Applicati Direct Entry Lett 3 5 Microsoft OF uudevi devs The module status will be updated to the same value as the enrolment status for those modules that have NOT had marks entered Modules which have had marks entered and rolled to academic history will not have their status updated Note that the new status and withdrawal date are automatically filtered down to update the Module Enrolment Statuses where appropriate which are used by Finance for fee refund calculation purposes This can be seen in the form SFAREGF Enrolment Status Student Category All FT UG and PGCE students PG students on MSc Innovation Management in the Public Service and PGDip in Legal Practice Magee EZ o EF EG FT students enrolled on less than 120 module credit points EZ O All Research Students E All other students including Study Abroad students Students on validated programmes Collaborative Courses Unit FT UG Students who are repeating with attendance ECT Step 2 Update the Status from Active to Inactive After saving the record in SFAREGS click on rollback to take you back to the top key block Perform a next block ctrl page down so that the Student Term tab becomes active Click on the Student Term tab Update the Student Status from AS
16. Last Name First Name Middle Name Address Type CO v Correspondence Address Street Line 1 23 Killykergan Last Update Street Line 2 Road Street Line 3 272 User WWwW2 USER Activity Date 20 OCT 2008 City Coleraine State or Province M ZIP or Postal Code BT999 v Nation 676 v Ireland Republic of OSC gt fj 2 Microsoft O Oracle Applicati Oracle Develop 3 4 Microsoft O uudevi devs Use the priority field to order the contact i e 1 2 3 and add the new emergency contact details The scroll bar will be enabled if more than one record exists In this form the phone number should be entered in the Telephone field beginning at the first space and entering the digits in a continuous string 299 4 1 8 Resetting a Student Self Service PIN Navigate to the GOATPAC form This form is used to reset the students PIN for self service To do this type the Banner ID into the key block and perform a next block Click on the reset PIN icon This resets the student s PIN back to their date of birth in the format ddmmyy Oracle Developer Forms Runtime Web Open gt GOATPAC AE File Edit Options Block Item Record Query Tools Help BOR SOR STASI VSS a SQA EIET LAI N VIT X a Third Party Re rette CHE ID B00512444 Mrs Heather Ann Spence HA Third Party Information PIN Disabled PIN Expiration Date 31 DEC 2013 Ej
17. Recd Override Term Instruction Campus AG 0 d P E DU 000 00000000 E JELETLIIIG ITT TTT O ALLA TITT III HM f 12783 Fon men L J J JB mn DL JE C JL em mes je em D AUN TITTA Em Wm D Error Flag In Progress Status Type In Progress Fees N Create collector record Date Credit Hours Bill Hours Course has multiple grade options Use LIST for valid choices Listofvalu lt Osc gt 2 Microsoft Of Oracle Applicati Direct Entry Lett 4 Microsoft Of uudevl devs The rest of the data will default in automatically If you have several modules to enter move to the next row and continue to enter the CRN s until all modules have been entered Save the records by clicking Save or by pressing F10 You may need to Save the record again to acknowledge the Fee Assessment Processed message make sure the Fees field is set to N if this is the case Save the record a 3 time to complete the process If the CRN is not know but the module code is known then it is possible to search using the subject and code fields to locate the available CRN s and them continue as above To do this click on the down arrow above the Subject Code field 3J Direct Entry Letter Generation Open gt SFAREGS File Edit Options Block Item Record Query Tools Help AOD o9 9 gc LE EE BRL Ia LR LE LT
18. Record Query Tools Help BMY Brom em m PPI BSR Al Si HHI E141 1 I X 2 Registration Section Query SFOSECM 7 3 2 DEVL QuickFlow ENRMAN 2 of 2 bileiere SE Part of Available Begin End Time CRN Term Subject Course Section Seats Waitlist Mon Tue Wed Thu Fri Sat Sun Time Time Conflict E q 1 com eum E OD D D D D D EN E Link ES osslist Group EN Campus JN W Schedule 0 Section Status DO Block Indicator D 5 9 9 us Block Indicator C Enter Semester to search Enter Campus to Search roup Campus T Execute the query by pressing F8 or by clicking the Execute Query icon on the toolbar 38 E Oracle Developer Forms Runtime Web Open gt SFAREGS SFOSECM B x File Edit Options Block Item Record Query Tools Help BOB 2A RB PP BBs a I REIN wI Ell I FIX a Registration Section Query SFQSECM 7 22 NEV ickFlow ENRMAN 2 of 2 leet eee ee re re e ee e re OK Execute Query Execute Query Begin End Time hu Fri Sat Sun Time Time Conflict Available Term Subject Course Section Seats 9093 Ei com 002 0 lo 0 L E L LE OR LJ E 0001 2359 ink Crosslist Group Campus ON M Schedule c v Section Status L vj Block Indicator E 9142 ei com oso b pe o 02 O O GO OB OQ B fw 2359 Link Crosslist Group B Campus bw 7 Schedule c y Section Status L 7 Block Indicator B a el eS 9143 ei c
19. Web Access Terms Accepted Last Web Access Date 07 APR 2011 Reset PIN amp Third Party ID hspence2 Reset PIN LDAP User ID When students log into Self Service after this has been done they will be asked to update their PIN again to a new one 4 1 9 Checking or Entering SSN Information The Student Support Number is usually received electronically and matched to the student ID However there may be occasions when this does not happen and the SSN has to be entered by Registry so that confirmation of enrolment can be processed In order to check whether or not someone s SSN is recorded in the Banner system you should do the following Go to the form RKASSLC Enter the Banner ID in the key block and do next Block Oracle Developer Forms Runtime Web Open gt GOATPAC RKASSLC SEE File Edit Options Block Item Record Query Tools Help EYER BARR BPI BBs a SIM IS GI lrorx HASLE SSAR SSAC Form RKASSLC 8 2 1 DEVB S se ID B00512444 gt Mrs Heather Ann Spence HA External ID INWES123456785 vV SLC AID Year rJ LEA FinAid Year External Type SLC SSN SLC Information External ID Information HEBSS Data SAAS Data External ID ID Type LEA SSLC Fin Aid Year Active Copy SSN 85 SLC SSN S L uim III uim 33 Go to the External Information tab and the SSN should display on the first line in the External ID field If no SSN is present you may click
20. and PG programmes for the same person if required Use of this form will only be required by those Registry staff who are responsible for entering Exemption information Information can be held in two ways as either exemption from a named course module or as exemption from a certain number of credit points as a specified level Similar information is held in the current OES system and it is hoped that those module exemptions currently recorded will be migrated into the Banner system and appear in this form As credit point exemptions are held in a different format in OES it will not be possible to migrate them This information will have to be produced in report form and re keyed into the new system by staff In order to enter exemption information for a student at a certain level i e UG for the first time enter the ID in the Key Block and then enter a 1 in the Transfer Institution Number and Attendance Period Number fields and do a Next Block 59 2 Oracle Developer Forms Runtime Web Open gt SGASTDN SHATRNS File Edit Options Block Item Record Query Tools Help aw Bia ID B00346048 Dornan Tonya Transfer Institution Number 1 7 Attendance Period Number us Click into the Institution field and enter the value 10000 for the generic miscellaneous institution Save the record at this stage 2 Oracle Developer Forms Runtime Web Open gt SGASTDN SHATRNS File Edit Options Block Ite
21. be used as in SPAIDEN to locate and return the correct ID number There are a variety of holds that could have been applied to a student s record for example 20 e Fees Hold this would be applied and maintained by the Finance Department in respect of students who have outstanding tuition fee debts or other finance issues and are not permitted to register e Disciplinary Hold this would be applied and maintained by Registry staff on receipt of information about disciplinary hearing outcomes e Graduation Conferment Hold this would be applied and maintained by Exams Registry staff on receipt of information from Finance about tuition fee debtors who are not permitted to have awards conferred If a hold has been applied with a genuine end date then it will cease to be effective once that date has been reached If a hold has been applied with an end date of 2099 then the hold will stay effective until further notice 3 7 SPACMNT Person Comments This form is used to hold details about plagiarism offences committed by the student This information is entered and maintained by nominated school or faculty staff and not by Student Administration Oracle Developer Forms Runtime Web Open SPACMNT File Edit Options Block Item Record Query Tools Help m v EB D8 4 im iS FP BER AER a Person Comment SPACMNT 8 2 DEV8 rre E 2 ID B00512444 7 spence Heather A Comment Type v Jundergrad Fi
22. clicking the Save icon Click on Options Transfer Course Detail or alternatively perform a Next Block 2 Oracle Developer Forms Runtime Web Open gt SGASTDN SHATRNS File Edit Mames Block Item Record Query Tools Help Institution Attend Period J Transfer Course Detail i Attendance Period GPA Calc Transfer Articulation Detail SHATAEQ Transfer Institution Number pE Attendance Period Number ify Transfer Institution Institution DEER be Transfer Credit Institution Transcript Receipt Date 11 AUG 2008 Es Official Enter a Sequence Number of 1 Then Save the record Dag f Oracle Developer Forms Runtime Web Open gt SHATRNS Jm fx File Edit Options Block Item Record Query Tools Help eebe SPB I RI XII EI EN II a Transfer Course Information SHATRNS 7 3 3 TRNG ADEN sc fit ID B00346048 Y Dornan Tonya Transfer Institution Number 1 7 Sequence Number R Subject Primary g Course Number s Hours Duplicate Po Group po Grade M Title v The Equivalence Course Details block is where the actual exemptions are entered Information can be held in two ways as either exemption from a named course module or as exemption from a certain number of credit points as a specified level 4 2 17 Applying an Exemption for a Named Module e Tick the Count in GPA box e Either enter the module code across the subject and course boxes or use the arrows to perform a
23. correct record has been identified it can be selected by double clicking on the ID number field This will return the information to the form you were originally in 3 2 SPAIDEN General Person Identification Menu Path My Banner gt Registry Processing gt SPAIDEN SPAIDEN is the main Person Identification form in Banner lt captures demographic and biographic information on all students within the institution This form is used to access and update the personal information This information will have been collected as part of the application process UCAS or direct paper online and then reviewed and updated by those who become idents at online enrol Next Block Banner ID LEN oper Forms Runtime Web Open gt SPAIDES File Ed uns Block Item Record Qug ools Help PDA IST DOGS GI amp EIEEICISI IOIX n SEENEN EEE gees Additional Tabs ID B00663521 v Connery Sean Generate ID E Pad Alternate Identification Address Telephone Biographical E mail Emergency Contact ID B00663521 Name Type v ID and Name Source Person Last Name Last Update First Name Middle Name Prefix Suffix Preferred First Name User E10087257 Activity Date 17 JUL 2008 Origin Iskaudir Full Legal Name Original Creation Non Person User E10087257 TERI Create Date 17 JUL 2008 Name E Current last name overtype to modify Record 1 1 EI
24. entering Exemption information In order to view an exemption type the Banner ID into the key block and press CTRL and Page Down or click the Next Block icon on the tool bar If any exemptions exist the middle and bottom block will be populated as illustrated in the example below f Oracle Developer Forms Runtime Web Open gt SGASTDN SFAREGS SHATRNS File Edit Options Block Item Record Query Tools Help AOD SOB BB STI Besa gs a Transfer Course Information SHATRNS 7 3 3 TRNG ID B00346048 Dornan Tonya Transfer Institution Number E Attendance Period Number Ea Transfer Institution Institution 10000 e Transfer Credit Institution Transcript Receipt Date 11 auG 2008 E Official Transfer Attendance Period Attendance Period 1 Acceptance Date 11 AUG 2008 ES Effective Term 200809 Y Academic Year 2008 09 Term Type Apply to Level ue v Undergraduate Transfer Degree M Attendance Begin Date E Attendance End Date ES NOTE Transfer Course detail exists Institution code effective term and level code cannot be updated without deleting detail 1st Record 1 1 Bam zu 08C 3 Search Desktop uu EBS S326 2 1 EJ ET 22 40 In order to view further exemption information e g the module code the student is exempt from or the number of credits the student is exempt from either click on options and Transfer Course Detail or perform another Next Block by clicking the n
25. next block and click on the Registration tab and update the status to the appropriate value Please see further information on this below Direct Entry Letter Generation Open gt SFAREGS SEE File Edit Options Block Item Record Query Tools Help REY DI AAR RI BVI BBs A BMA E S HEES fra Student Course Registration SFAREGS 8 3 UU QuickFlow RECLOA 2 cif 2 Ke e e ee ur kv ir ee e E EE KE LP AP Ap Arp rur kryr e e irer Ee E ECKE e E e ee ee Ee e dr ap Term 200910 ID B00512444 Spence Heather A Date 11 APR 2011 E Holds Le view Current Active Curricula C Print Bill Print Schedule Micelle Student Term Curricula Study Path Tine Status Enrollment Information ude Source Acceptance Status LF LOA FT UG amp PGCE Process Block a Minimum 000 x re None H bd Reason M Status Date 11 APR 2011 Delete All CRNs Maximum 99 990 iv O Accepted se Information l l Time Method Grade Credit Bill Attempted Status Appr Part of of CRN Subject Course Section Mode Hours Hours Hours Hours Status Level Recd Override Term Instruction Campus tc SO A 10395 farc 732 lo iN ooo ooo ooo ooo o fue O si BT naaa lare 1741 in m ann nan ann namn Inn lue ri sl Ist IAT The status date will save as the one entered in the Key block and not the current date Note that the new status and withdrawal date is automatically filtered down so as to upd
26. record 4 2 11 Amending an Educational Goal o Forms SGASTDN Access SGASTDN and click on the miscellaneous tab To update the educational goal simply click into the Educational Goal field and select a new 48 value from the drop down list Save the new value by clicking the save icon or by pressing F10 Direct Entry Letter Generation Open gt SGASTDN AE File Edit Options Block Item Record Query Tools Help EOR BARR BV Beas a SIMI Sie lr lioix a General Student SGASTDN 8 3X UU erre EES he ID B00512444 ij Spence Heather 4 Student Summary v Term 200910 v O view Current Active Curricula Learner Curricula Study Path Activities Veteran Comments Academic and Graduation Status Dual Degree Miscellaneous Information Orientation Session v Employee and Training Code a Career Plan EN Tel Vocational Education sl Practical Training v Transfer Center sl Education Level M Educational Goal ce v BAH Income Range rJ Basic Skills Mi sl Employment Expectation v Graduate Credit Approved Apprenticeship Code a v Leave of Absence 7 From Date To Date E 4 2 12 Recording a Leave of Absence o QuickFlow RECLOA o Forms SGASTDN SFAREGS Select the Record a Leave of Absence QuickFlow from the Registry Processing Menu Step 1 Record the Leave of Absence Reason and the From and To Dates The first form the QuickFlow directs you to is SGASTDN
27. search for the subject and then the relevant code Note that exemptions are recorded at module level only and not at CRN level amp Oracle Developer Forms Runtime Web Open gt SHATRNS SEE File Edit Options Block Item Record Query Tools Help AYE SERB STV VSS a SiHM EITT I TNX Pa E aTransfer Course Information SHATRNS 7 3 3 TRNG AD e10018436 ftom san SL ID B00346048 Dornan Tonya a Transfer Course Detail SHATRNS 7 3 3 TRNG ire Sequence Number 1 Subject UT Descriptian Course Number s RAP SEENEN F AAD Art and Design m Den eae ABC Applied Biological amp Chem Scis Grade v Title ACC ACCA ACF Accounting and Finance Equivalent Course Detail Sequence Count Grading Repeat Number Level Term in GPA Subject Sc Hours Grade Mode Repeat System Title S Hen H Ed E NE E ENS O BS ON B IU EE Er Ej MEM NM z 60 2 Oracle Developer Forms Runtime Web Open gt SHATRNS File Edit Options Block Item Record Query Tools Help AYA AFORE SAY BSS a EIxERNEIqISIIIXx F amp D e10018436 from E a Transfer Course Information SHATRNS 7 3 3 TRNG un ID 6800346048 Y Dornan Tonya Transfer Institution Number 1 a Transfer Course Detail SHATRNS 7 3 3 TRNG AAA tata ata a utu ut utut a a EEE EEE EEE EEE tata a a a a a utat a a utu utut utut ut Sequence Number d Subject Cours
28. the term exists then the scroll bar will be enabled to allow users to move between them Click control and page down to perform a next block The information on this form is displayed in a set of tabs across the top of the screen in a similar way to SPAIDEN 3 3 1 Learner tab This tab displays Student Status Active indicates that someone is a current student Inactive indicates that someone is Sens a a current student or a returning student Fee Assessment Rate Finance use Indicates the rate at which fees are only calculated for the Hate programme being undertaken Residence Indicates whether a student is Home or Overseas This is used for fees purposes Class Indicates the year of study and the mode of attendance i e 2F Year 2 and Full time This value is read only Full or Part time Indicates the mode of attendance associated with the Programme Please note the actual mode of attendance of the student may differ as they may be on placement etc Curriculum Summary Provides a summary of information about the programme of study including programme code and title level campus school and faculty 3 3 2 Curricula Tab This tab displays detailed information about the programme curriculum field of study In University of Ulster terms the curriculum and field of study will always be the same Users are advised to make changes in programme data on SFAREGS 3 3 3 Activities Tab This tab is not
29. 10 or by clicking the Save icon ITa Oracle Developer Forms Runtime Web Open gt SPAIDEN File Edit Options Block Item Record Query Tools Help PAAA AADA AF Baw a Ia ARI ID B00512444 Y Spence Heather A Generate ID Current Identification Alternate Identification Address Telephone E mail Emergency Contact Additional Identification Gender Birth Date 18 FEB 1970 Hj C Confidential Age 41 Deceased Not Available SSN SIN TIN Deceased Date Citizenship r Veteran File Number Marital Status 2 v Married Veteran Category None Religion 5 v Buddhist Active Duty Separation Date ES Legacy v Armed Forces Service Medal Indicator Ethnicity 11 v White British Special Disabled Veteran New Ethnicity None v Ethnicity and Race Confirmed User E10018436 Confirmed Date Activity Date 14 DEC 2010 Activity Date BE Gender Record 1 1 n OSC gt f start M 2 Microsoft O Oracle Applicati Oracle Develop 4 Microsoft O e uudevledevs 4 1 5 Recording a Student as Deceased If notification is received that someone has died this is recorded within the Biographical tab To do this tick the deceased box and enter the relevant date in the Deceased Date field Save the record by pressing F10 or by clicking the Save icon Oracle Developer Forms Runtime Web Open gt SPAIDEN SEE File Edit Options Block Item Record Query To
30. 8PR 2007 N To record a Leave of Absence select the reason for LOA from the dropdown list Enter the from and to dates in the boxes opposite Save the record by pressing F10 or by clicking the Save icon Direct Entry Letter Generation Open gt SGASTDN SEE File Edit Options Block Item Record Query Tools Help AYR AAR PPI BGs Al SIMA el SlrePl lvix a General Student SGASTDN 8 3X UU QuickFlow RECLOA 1 of 2 lee eee eee ee ee e e e err e e r e e e e E E ID B00512444 Spence Heather A Student Summary Term 200910 7 view Current Active Curricula Learner Curricula Study Path Activities Veteran Comments Academic and Graduation Status Dual Degree Miscellaneous Information Orientation Session v Employee and Training Code 7 Career Plan a v Vocational Education Tel Practical Training po e Transfer Center po M Education Level Educational Goal en Tel BAH Income Range m zl Basic Skills am M Employment Expectation po M Graduate Credit Approved Apprenticeship Code 7 Leave of Absence 1 7 Health From Date 01 AN 2010 E To Date MEET E Step 2 Update the Enrolment Status Exit out of the SGASTDN form The Quickflow will automatically direct you to SFAREGS In the Key block click into the date field to the right of the name and change the current date displayed to the date on which LOA began as recorded on SGASTDN previously 50 Move down to the
31. A AAA A NAAA IA AAA 1 a General Person Identification ID B00349574 Y wallace Generate ID Current Identification Alterne Duplicate E mail Lock Biographical Emergency Contact Additional Identification Fen sch ss bm Moll anm av mv Enter the From Date followed by the address type and the address details Once you have finished inputting the new address save the record by clicking the save icon or by pressing F10 26 Please ensure that addresses are always entered in the correct format with the city town postcode where relevant and country in the correct fields Please note that the telephone field on this tab will always be blank and is not to be used to enter information 4 1 3 Amending Telephone Details To amend an existing phone number or to replace it with a new number of the same type e g CO click on the Telephone tab Click into the International Access field overtype the old number with the new on and save Oracle Developer Forms Runtime Web Open gt SPAIDEN File Edit Options Block Item Record Query Tools Help m v B D8 4 im ij FT BER AER a General Person Identification SPAIDEN 8 2 DEVWB rre 8 ID B00512444 Y Spence Heather A Generate ID Current Identification Alternate Identification Address Biographical E mail Emergency Contact Additional Identification Area Code Phone Number Extension Telephone Type col v Correspondence phon
32. Banner Student Records Information System Registry Office User Guide Prepared by Student System Support Office Student Administration Last Revision Date Jan 2015 Revision Reason See Change Control Create Date 18 July 2008 Intentionally Blank 1 Mol 5 MOG GING ON 5 1 2 Quick Reference Guide to Banner Keyboard Commands 7 2 EBA NE De 7 3 Registry Specific Forms ccccccccseccecsececeeeeeceeeeeceeeeeseeeesseeeessaeeeseeseesaaes 8 34 Searching tora PESO EE 9 3 2 SPAIDEN General Person Jdenttcaton 10 3 2 1 Current denttcaton ab 10 3 2 2 Alternate Identification Tab 11 3 2 3 Address Information Tab 11 3 2 4 Telephone Numbers TaDisinsmmssruitna eessen 11 525 Baner 11 SE BM NN 11 327 Emergency Contact TED a 12 3 2 8 Additional Identification Tab EE 12 3 3 SGASTDN General Gtudent cc ccccececeeeeceeeeeeeeteeeteeesaeeeas 13 33 1 LAMMET mE MT 14 Oc TNT NN 14 33 FMNES TD Lae 15 e O A 15 0 9 5 GOMMENISH Lur 15 3 3 6 Academic and Graduation Status Tab 15 Jor Ee ter E TD ve 15 3 4 SFAREGS Student Course Hegisiraton 16 41 RESTEN ENN 17 942 Sten Term Tabaco ota 18 oo GUMCUIA Tarna 18 3 5 SGASADD Additional Student Information 19 3 6 SOAHOLD Hold Information oannannannnannnannnnnnnnnnnnnnnnnnnnnnnnnnnrnnnne 20 3 7 SPACMNT Person Comments A 21 3 9 OGAADVH Multiple Advisors us 22 3 9 Course Transfer Information SHATRN
33. EAR TY ADS AAR a General Student SGASTDN 8 3X UU iblant r eee 8 2 ID B00512444 gt Spence Heather A Student Summary Term 2009310 C view Current Active Curricula Curricula Study Path Activities Veteran Comments Academic and Graduation Status Dual Degree Miscellaneous General Learner New Term 200910 Academic Year 2009 2010 From Term 200910 To Term 201011 Student Status as v Active Student Type R zj Returning Student from 2006 Additional Information Residence H v Home Site bw 7 Jordanstown Fee Assessment Rate UUST v UU Internal Standard Rate Session Class 1F Year 1 FT Block Full or Part Time Full Time Part Time None Citizenship Po Curricula Summary Primary Student Type Priority Term Program Catalog Level Campus College Degree 1 200910 BA Hons Business S 200910 Undergraduate Jordanstown Ulster Business School Bachelor of Arts Ho x End 201011 Outcome Key Admission Type Admission 200809 Matriculation v Field of Study Summary Priority Term Type Field of Study Department Attached to Major 1 200910 Major BA Hons Business Studies PT Dept of Mark Ent ship amp Strat EE JD Residence code press LIST for valid codes Record 1 mS Listof alu lt OSC gt BE fj 2 Microsoft OF Oracle Applicati Direct Entry Lett 3 5 Microsoft Of uudevi devs Once you have changed the Site code save the
34. F HOLD CAN BE CHECKED BY CLICKING ON THE DOWN ARROW BESIDE THE HOLD FIELD IN THE KEY BLOCK THE STUDENT SHOULD THEN BE REFERRED TO THE APPROPRIATE DEPARTMENT To access information for a student enter or select using the Search functions the term and ID number in the top block If you only wish to view curriculum information relating to the current programme then tick the View Current Active Curricula box If a student has transferred programmes a 16 history of changes is held This will be displayed on the Curricula Tab unless this box Is checked Perform a Next Block The information on this form is displayed on a series of tabs as in SGASTDN 3 4 1 Registration Tab The Enrolment Information section of this tab displays the current enrolment status of the student and the date on which this status was created All new students begin the year with a status of EL Eligible to Register and all normally progressing students begin the year with a status of ER Expected to Return After enrolment this status is updated to RE Registered Any subsequent changes to a student s status such as LOA or withdrawal are recorded here in addition to recording the information elsewhere in Banner There are additional statuses related to other categories of student and types of enrolment A full list of these and an explanation of how they are to be used is provided further in the document The Course Information section displays the
35. GERE APDO EO Ia ea va Student Withdrawal SFAWDRL 8 2 1 UU Brizete Da ID 800512444 Y Spence Heather A men gt 2 Financial reasons 12 5EP 2U 3 Personal reasons 06 DEC 20 To take up employment 12 SEP 20 Withdrawal Status 5 Course unsuitable 12 SEP 20 b Transfer to another UU course l2 BEI 2D Trasher Lo other Instituton 12 SEP 20 amp Unknown Reason KUCKEN date 12 APR 2011 Sequence Number Current Enrollment Status er Early Leave Enrollment Status Date 12 APR 2011 C Processed Indicator Withdrawal Code 03 y Personal Effective Withdrawal Date s r Title IV Record Indicator Enrollment Start Date 01 SEP 2009 Ej Enrollment End Date 31 AUG 2010 E Enter Withdrawal Date here Enrollment Break Days Days In Period 365 Attendance Break Days Days Attended 193 Percent Attended 52 9 Original Charges Other Costs Number of days Comment attended FRM 40400 Transaction complete 1 records applied and saved Record 1 1 EN 08C BE 3 Microsoft OF 7 Oracle Applicati Direct Entry Lett 9 4 Microsoft of uudevi devs Move to the Effective Withdrawal Date field and enter the date on which the student is deemed to have ended their studies Save the record This will calculate and populate the days attended both as an actual number of days and a percentage of the year This information is relevant to fee refund processing 4 2 14
36. PHIL 135 Y reco rd S 1011 BT UG AR DIPHE 137 Y 1012 BT UG AR DIPHE 138 Y 1013 BT UG AR DIPHE 139 Y 1015 MG GT AR PGANTP 27h Y bf Direct Entry Letter Generation Open gt SFAREGS File Edit Options Block Item Record Query Tools Help l v S AER ra asi ami a Student Course Registration SFAREGS 8 3 UU QuickFlow PROGCHGE 1 of 3 Term 200910 v Date 11 APR 2011 EE Holds 7 Print Bill MPrint Schedule ID B00512444 Spence Heather A O View Current Active Curricula Study Path Time Status Registration Student Term Field of Study Curriculum Current Activity Key Sequence Term End Term Catalog Term Priority Program Level Campus College Degree Admission Type Admission Term Application Replace 3 o 200910 Academic Year 2009 2010 201011 7 Academic Year 2010 2011 200910 Academic Year 2009 2010 p 2050 BAHons Business Studies PT uc Undergraduate ON Jordanstown BM Te Ulster Business School BAH Bachelor of Arts Hons E 200809 Academic Year 2008 09 Update Duplicate amp Apply to Graduate amp Roll Learner Yes No Default Roll to Outcome Graduation Sequence User ID Activity Date Start Date End Date Student Type Site Rate Leave of Absence Leave From Date Leave To Date Expected Graduation Date Po Graduation Term Record a of 12 lt a EJ
37. PROGCHGE 2 of 3 AAA 8 ID B00512444 Spence Heather A Term 200910 K Student Cohort From Term 200910 Maintenance E To Term 999999 Cohort Code Description Inactive h Student Attribute From Term 200910 Maintenance E To Term 201011 Attribute Code Description MOA Full time Year 2 of Programme Student attribute code press LIST for valid codes Record 1 2 ls OSC gt d Start BE 2 Microsoft Of 7 Oracle Applicati EA Direct Entry Lett GB 5 Microsoft Of uudevi devs Warning Alert Changing Student Attribute values may impact Registration Fee Assessment CANCEL A warning alert will appear to tell YOU that Registration Fee Assessment may be affected Click OK 42 Enter the new Program Year or Mode of Attendance by typing in the desired value in the next row Save the record by pressing F10 Step 3 Update the Site Code Exit out of the form You will automatically be taken to SGASTDN This is so you can update the Educational Goal or Site Code if required If not exit out of the Form to leave the Quickflow Otherwise perform a next block Click on the Site field under the Additional information section To enter a new campus simply type the new code over the new one lf you are unsure of the campus code click the drop down arrow beside the field in order to bring up a list of values to select from Direct Entry Letter Genera
38. Rolled to Outcome WW E35033 11 APR 2011 Matriculated Term mm Te Graduation Year FRM 40401 No changes to save Record 1 12 2 BE M 2 Microsoft OF Oracle Applicati o Direct Entry Lett 3 5 Microsoft of uudevi devs Please refer to Appendix 1 of this document for examples of when to change the Admission Term value Post Banner 8 Implementation change the programme transfers procedures to include the roll to outcome This creates another SO degree record visible on SHADEGR and synchronises the programme code Once the Roll to Outcome has been done the Apply to Graduate icon is unavailable HS 11 April 2011 Step 2 Update the Year of Program and Mode of Attendance Exit out of SFAREGS You will be automatically taken to SGASADD Perform a next block If you do not need to update these values Exit out of the form Otherwise you will see that there are at least two attributes for the record one stating Year of Program and one displaying the Mode of Attendance Banner will not allow the user to overwrite these records so in order to update them you must delete the row and add a new one To do this click on the value you wish to delete Click on the Remove Record icon Direct Entry Letter Generation Open gt SGASADD File Edit Options Block Item Record Query Tools Help QBoBE ERR 2B Basia ER i 1 STA a Additional Student Information SGASADD 8 3 UU QuickFlow
39. S esee 22 d HOV ee 25 4 1 Amend General Student Details cccoccccocncconnoconnnccononononos 25 4 1 1 ege Haler El ER UE 25 4 1 2 Amending Address Details 26 4 1 3 Amending Telephone Details occoocccocccccnocociconncconicanoss 27 4 1 4 Amending Gender Date of Birth and Other Biographical Ho 27 4 1 5 Recording a Student as Ueceased 28 4 1 6 Maintaining Email Addresses ooccccocnccocnccocnccncnccncnonncnonarononons 30 4 1 7 Amending Emergency Contact Intormaton 32 4 1 8 Resetting a Student Self Service HIN 33 4 1 9 Checking or Entering SSN Intormmaton 33 4 2 e ET EE ele Le edvn nne 34 6 7 OT OT GEPA 4 2 4 Enrolling a Student Manually not through OLEI 34 4 2 2 Amending an Enrolment Gtatus 36 4 2 3 Adding a Module to a Student s Hecond 36 4 2 4 Deleting a Module From a Student s Hecord 39 4 2 5 Amending a Module Status cccoccccccccnccccnncoconncconnncnoncnonononoss 40 4 2 6 Amending Programme Details Nk 40 4 2 7 Amending a Programme eat 44 4 2 8 Amending a Mode Attendance 47 4 2 9 Amending a Residence Code 47 4 2 10 Amending a Site Code eese enne enne 48 4 2 11 Amending an Educational Goal 48 4 2 12 Recording a Leave of Absence rrrrnnnrnnnnrvnnnnennnrennnrernvrennrennvn 49 4 2 13 Recording a Withdrawal srrnnnennnrnnnrnnnnennnrnnnnnnnnnnnnrnnnnnnnnennnen D2 4 2 14 Entering Cohort Information CCU Only
40. Time Part Time None Citizenship E Curricula Summary Primary Student Type Rate Priority Term Program Catalog Level Campus College Degree 1200910 BA Hons Business S 200910 Undergraduate Jordanstown Ulster Business School Bachelor of Arts Ho 1 End Outcome Key 3 Admission Type Admission 200809 Matriculation M Field of Study Summary Priority Term Type Field of Study Department Attached to Major Es fl 200910 Major BA Hons Business Studies PT Dept of Mark Ent ship amp Strat Curricula priority number Record 11 2 BE fj 2 Microsoft O Oracle Applicati Oracle Develop 3 4 Microsoft O 7 uudevi deva Use tabs on this form to update or enter the following Student Status Whether its Active or Inactive Residence Code H O Study Location Site Learner Comments Leave of Absence Information Educational Goal ea IE Information on how to do this is provided further on in the document To recall learner data for a student enter the ID in the Key Block and select the academic year in the Term field If you wish to view only the current active oe ee curriculum record for the student then also tick the View Current box to restrict the data retrieved and displayed If you wish to view all curriculum records for the academic year Such as a previous programme which the student transferred from then leave this box blank If more than one record for
41. Unit to record information related to some of their programmes It can be used to hold information on groups of students who join the same year of a programme at different times during the same academic year in order to differentiate them for reporting purposes For information on adding or amending cohort information please refer to the How to section of the document STUDENT ATTRIBUTE The Student Attribute block will be populated for all students with values to indicate the study year e g Yr 1 and their mode of attendance e g Part Time of the student The attribute representing the program year will be in the format Y1 Y2 Y3 etc where the mode of attendance will be either PT FT or SW Sandwich If the student is repeating the year with attendance or is slow tracking on a full time programme then these values will be displayed here as an additional attribute Attribute values will be automatically generated when the General Learner record for both new and returning students is created at the start of each academic year and will then be maintained by Registry 3 6 SOAHOLD Hold Information This form is used to enter and maintain holds on a person s record Different types of university determined holds can be created and the effects of such holds determined such as preventing a student from registering having an award conferred etc Holds can be put in place to expire after a set period of time or can be set to end far in t
42. View Current Active Curricula Learner Curricula Study Path Activities Veteran Comments Academic and Graduation Status Dual Degree Miscellaneous Information Orientation Session Employee and Training Code Career Plan Vocational Education Practical Training Transfer Center Education Level Educational Goal Income Range Basic Skills Employment Expectation Apprenticeship Code Leave of Absence From Date Student Basic Skills Code press LIST for valid values Record 1 me Listof alu lt OSC BE 2 Microsoft A Oracle Applicati Direct Entry Lett 3 5 Microsoft Of uudevi devs 4 2 7 Amending a Programme Year o Forms SFAREGS SGASADD Aldo You can amend a Program Year for a student by accessing the SGASADD form directly To do this you can query back the student in SFAREGS click on options and select Student Attributes and Cohorts Alternatively you can access SGASADD directly by typing the form name in the Go To field If you do this please ensure the Banner ID and the Term codes are correct Direct Entry Letter Generation Open gt SFAREGS File Edit Mage Block Item Record Query Tools Help Detailed Student Information SGASTDN ARR EIET PAI NG Update Students Term Information Student Withdrawal Information SFIWDRL Update Curriculum 11 APR 2011 M Student Attributes and Cohorts SGASADD Ente En Hotds D View Students Schedule of Classe
43. active to IS Inactive Save the record and Exit Direct Entry Letter Generation Open gt SFAREGS SEE File Edit Options Block Item Record Query Tools Help AWM BAADA ArGe AI DOARMA HERCHEN fa Student Course Registration SFAREGS 8 3X UU QuickFlow RECWDRL 1of2 eieiei 2 E Term 200910 7 1D B00512444 Y Spence Heather A Date 11 aPR 2011 EE Holds MM view Current Active Curricula C Print Bill M Print Schedule Registration isete Curricula Study Path Time gt Student Status Code Validation STVSTST jen Student Status v t Find o Student Type R Y Returning Student from 2006 Code Description Allow Re AS Active 15 Inactive Residence D Y Home b next year Fee Assessment Rate UUST Y UU Internal Standard Ra I art Taem fttandods 0 l n n2ono0 Ass damia Yaar NANO NM Neanenrr Cna histian vi Step 3 Record the Withdrawal Details You will be taken automatically into SFAWDRL Enter the student s Banner ID and the appropriate Term value Perform a Next Block This form displays information about the current student status taken from SGASTDN and the start and end dates for the programme year To record the withdrawal click into the Withdrawal Code field and select the appropriate reason from the list displayed ss Direct Entry Letter Generation Open gt SFAWDRL File Edit Options Block Item Record Query Tools Help AMD A
44. ale Lodge College es Faculty of Social Sciences TETT Ia Educ Goal 1g BSHDIS Enrollment Status ER Expected to Return Bt623ry co ast Code AsTDate AST Description BT623RY Mobile Corres pondance Phone 02838334216 New rogram Field Name Value Change Date User Cod Commen t SGRSATT ATTS COL v2 Year 2 of Programme 02 JUN 2008 UUDEVL SGRSATT attribute code changed SGRSATT_ATTS_COL FT MOA Full time 02 JUN 2008 UUDEVL SGRSATT attribute code changed SGBSTDN EGOL CC 19 BSHDIS 02 JUN 2008 UUDEVL SGBSTDN EGOL CODE changed SFBETRM ESTS COI ER Expected to Return 02 JUN 2008 UUDEVL SFBETRM sfbetrm_ests_code changed 67 5 Lists of Values 5 1 List of Enrolment Statuses ESTS codes The Enrolment Status is the status of the student on a particular programme for a given academic period This roughly equates to the OES registration status It is worth noting that there is a proliferation of codes on Banner for example the leave of absence students are now categorised at either FT UG PGCE or others Conferment Suspended Debt Deceased Exp to Return Repeat Attend Early Leaver FT Less 120 creds Enrol Suspended Disciplinary Early Leaver FT UG amp PGCE Eligible to Register Exp to Return Repeat No Attend Early Leaver Others Expected to Return Enrolment Suspended Debt Early Leaver Research Migration Unknown ESTS LOA FT Less 120 creds LOA
45. ate the Course Enrolment Statuses which are used by Finance for fee refund calculation purposes This can be seen in the form SFAREGF Enrolment Status Student Category All FT UG and PGCE students PG students on MSc Innovation Management in the Public Service and PGDip in Legal Practice Magee Z S LF LC LZ O FT students enrolled on less than 120 module credit points All Research Students L All other students including Study Abroad students Students on validated programmes Collaborative Courses Unit FT UG Students who are repeating with attendance 25 4 2 13 Recording a Withdrawal o QuickFlow RECWDRL o Forms SFAREGS SFAWDRL Click on the Record a Withdrawal QuickFlow in the Registry Processing Menu Step 1 Update the Enrolment Status The Quickflow will automatically take you to SFAREGS In the Key block click into the date field to the right of the name and change the current date displayed to the date of withdrawal i e the day the student has left The date entered in the key block will then filter down and effect the module withdrawal date too Move down to the next block and click on the Registration tab and update the enrolment status to the appropriate value Please see further information on this below Direct Entry Letter Generation Open gt SFAREGS File Edit Options Block Item Record Query Tools Help EOD r9 9 m N Em S R B ES 1 B eE BlIMPIOIQilx a Stude
46. ce amp Update GI Duplicate Roll Learner Yes No Default Rollto Outcome E 8 Graduate E Graduation Sequence HE Rolled to Outcome l 39 User ID E35033 200910 Academic Year 2009 2010 Activity Date 11 APR 2011 End Term 201011 AM Academic Year 2010 20 tart Date Catalog Term nd Date Priority Program Level Student Type Campus i Site College Rate Degree Leave of Absence Leave From Date Admission Typ Leave To Date Admission Term 3039 Acad Expected Graduation Date Application Graduation Term Matriculated Term ei Graduation Year Curriculum activity status code Record 1 10 EN Ee 2 Microsoft Offi 2 Oracle Applicatio Direct Entry Lett 3 5 Microsoft Offi uudevl devs Banner retains all records associated with any program change Click on the UPDATE icon in the Curriculum block The Program Code and Field of Study are maintained ma single transaction Click the down arrow beside the field of study on the Curriculum tab Select Change Curriculum 40 message appears warning YOU that Base Curriculum Items will be Replaced i e the Field of Study Click OK Select the required Program Code and double click You will notice that the Field of Study code has Degree Level Coll GR GR DPHIL Y 1005 BT UG AR FDIP 274 also been updated Save the Jen ge uc E cue ape 1009 R GR AR D
47. currently in use 3 3 4 Veteran Tab This tab is not currently in use 3 3 5 Comments Tab This tab allows users to enter comments about the student These may be in relation to contact that the user has had with the student which requires recording for future reference To record a comment select the appropriate academic year in the Term field and then enter the comments in free text in the Comments field Then press F10 or click Save 3 3 6 Academic and Graduation Status Tab This tab displays information about a student s Academic Standing Code This code is the Banner equivalent of the examination RPT codes in OES for example A12 A20 etc This value is blank for all new students until the first AST code is applied at the end of Yr 1 In the second and subsequent years the last AST code applied will remain visible on this tab until it is replaced by a new one The Graduation Status and Dual Degree areas of this form are not being used at present 3 3 7 Miscellaneous Tab The only relevant fields on this tab at present are the reason for Leave of Absence and the associated dates and the Educational Goal Leave of Absence This field displays information relating to a student s Leave of Absence Please note that entering LOA information here DOES NOT automatically update the student status on the Registration tab of SFAREGS If amending this field SFAREGS must also be accessed and the status updated manually to the appropriat
48. d in line with constituent name parts Ide
49. devi devs Save the record by pressing F10 or by clicking the Save icon 2555 Direct Entry Letter Generation Open gt SFAREGS File Edit Options Block Item Record Query Tools Help AMR CEET eEIHBIMIOICIxX a Student Course Registration SFAREGS 8 3X UU QuickFlow RECWDRL 1 of 2 Term 200910 sl ID B00512444 W Spence Heather A Date 11 APR 2011 E Holds v View Current Active Curricula Print Bill Student Term curr cula Study Path Time Status Enrollment Information te Source Acceptance Status Er v Early Leaver FT UG amp PGCE Process Block O Minimum o00 7 C Confirmed None Reason v Status Date 11 APR 2011 Delete All CRNs Maximum 99 990 7 O Accepted Notice the module status Course Information Time has changed to EF for Grade Credit Bill Attempted Status CRN Subject Course Section Mode Hours Hours Hours Hours Status Level those modules that have D E 0 J E H e NOT had marks recorded 18489 20 000 20 000 000 RE UG 10399 000 20 000 000 EF UG 1 0 16956 lo 10 000 10 000 000 EF UG a r 0 1 18393 40 000 40 000 000 d Er GT r e r r 18837 20 000 20 000 000 RE UG 11183 30 000 30 000 000 RE GT Error Flag Status Type Fees N Create collector record Date 05 APR 2011 Credit Hours 120 000 Bill Hours 140 000 CEU
50. e M Title Equivalent Course Detail Sequence Count Grading Repeat Number Level Term in GPA Subject Course Hours Grade Mode Repeat System Title d HM H Ed com 07 15 000 E D B B Application Software CE E 03 E ME a CH A FJ GN LS SS Course Attributes Attribute Description h eea 2 Ha w i If more than one module is to be entered roll back to the Previous Block and then repeat the process again adding a row below the last 2 Oracle Developer Forms Runtime Web Open gt SHATRNS File Edit Options Block Item Record Query Tools Help a BARR 2 PIBSs a I GCISIIO x aTransfer Course Information SHATRNS 7 3 3 TRNG de ED EE ID B00346048 Y Dornan Tonya Transfer Institution Number 1 a Transfer Course Detail SHATRNS 7 3 3 TRNG rior ooo ooo o e o e etel ef e o a nte a e ol a o o n o ot n o aln o n e o n nto n e o a o e n ote a o e n ote e o e uto E Al Sequence Number 1 Subject Course Number s Se l Hours Duplicate D Primary a e Grade v Title NEN v Equivalent Course Detail Sequence Count Grading Repeat Number Level Term in GPA Subject Course Hours Grade ER Repeat System Title h J D KR FP a uc eooo mm ke No MEL IN a potcstion software O Us ges v nap pm E EH EEE Bo BDO 8 Lr NES 9 a Course Attributes Ma Description fad 4 SETT PP ce JE e d e e Subject code press LIST for codes CQUERY for existing courses Record 2 2
51. e Source serv 7 Sequence Number Delivery Pu Street Line 1 Street Line 2 Street Line 3 Correction Digit To Date em Ballyeaston Carrier Route BALLYC LARE 7 BT39 95 City State or Province ZIP or Postal Code Last Update User County Nation 01 v County Antrim 099 v Northern Ireland Activity Date Phone Number E10018436 11 APR 2011 Extension Telephone Type co v Correspondence phone numt Address Type FRM 40400 Transaction complete 1 records applied and saved Record 1 lt osc BE M 2 Microsoft O Oracle Applicati Oracle Develop S 4 Microsoft O uudevi devs If you are adding a new address of the same type e g another CO record enter the to date for the address in order to close off the old address record Please note that this date should be at least 1 day earlier than the from date of the new address record that you are intending to input Once you have inserted the to date save the record by clicking the save icon or by pressing F10 Click on record and Insert or the Insert Record icon in order to insert the new address record Oracle Developer Forms Runtime Web Open gt SPAIDEN File Edit Options Block Item Besich Query Tools Help Do AGB previous Next Scroll Up Scroll Down Clear Remove Pld ld ld e ii a a e a Ai A Ar ts DELTA A AAA AAA PP VEV XP EP DP NPD FIF AAA AA ARAS AN
52. e Number s Hours Grade i 000000 000000 999999 999999 Equivalent Course Detail Sequence Count Number Level Term in GPA Subject Course CL E 1 PI JP A ee EH NM E tiC Grading Repeat Grade i Repeat System Title Kal e The number of credits associated with the module will default in automatically as will the title Equivalent Course Detail Sequence Count Grading Repeat Number Level Term inGPA Subject Course Hours Grade Mode Repeat System Title ONT S e Enter a Grade of E and a grading mode of E and then Save the record e Perform a Next Block The levels associated with the module will then display in the bottom block If more than one displays delete the ones that are not required by highlighting the row concerned and by clicking the Remove Record icon Save by pressing F10 or by clicking the Save icon 63 2 Oracle Developer Forms Runtime Web Open gt SHATRNS E File Edit Options Block Item Record Query Tools Help FEER T 129 E 1E d B EN E D X LR LT 1 ix a Transfer Course Information SHATRNS 7 3 3 TRNG y 10018436 from 2N 42 254 21N dunamie del zs DIE ram ID 6800346048 Y Dornan Tonya Transfer Institution Number 1 Y ya Transfer Course Detail SHATRNS 7 3 3 TRNG curro ro ee ees ee eTo e eote e nU ntu e e pte ote To e uto uUo eee at Al Sequence Number 1 Course Number s Hours Duplicate Group D Subject l Primary B Grad
53. e value Information on how to do this is included further in the documentation Educational Goal This is where the attainment aim of the student is held for example Master of Arts This will be pre populated for all students with the default attainment for their programme It is sometimes necessary however to amend this for example if a student does not undertake the DIS placement year Values in this field are coded so you will need to refer to the appropriate list of values if making such changes 3 4 SFAREGS Student Course Registration This form is one of the most commonly used in relation to students as this is where the enrolment status is held and updated and where module enrolments are viewed and entered Programme transfers are also made using this form Note the Study Path and Time Status tabs will always be unavailable since the Banner Concurrent Curricula functionality has not been implemented Oracle Developer Forms Runtime Web Open gt SPAIDEN SGASTDN SFAREGS File Edit Options Block Item Record Query Tools Help AaB 2A CREOS HEINEN a Student Course Registration SFAREGS 8 3X DEVS ee K E Term 200910 7 ID B00512444 Y Spence Heather A Date 11 APR 2011 EE Holds Te DO View Current Active Curricula C Print Bill I4 Print Schedule Student Term Curricula Study Path Time Status Enrollment Information Hours Source Acceptance Status HE v Registered Process Block O Minim
54. egistered Process Block m Minimum ooo Confirmed None Reason v Status Date 11 APR 2011 Delete All CRNs Maximum 99 990 O Accepted Course Information Time Method Grade Credit Bill Attempted Status Appr Part of of CRN Subject Course Section Mode Hours Hours Hours Hours Status Level Recd Override Term Instruction Campus EE step CIE A RES VW Error Flag Fees N Create collector record TT Save this as Bill Hours CEU Hours N Student registered Press save to submit print jobs rollback to return TO TD Record 1 1 08C eu BE fj 2 Microsoft Of Oracle Applicati Direct Entry Lett 9 4 Microsoft Of 7 uudevl devs Please note it might be necessary to update the Fees after saving If this is the case set the value to N and resave the record As no compulsory modules are pre populated in Banner the Course Information block should always initially be blank Directions on how to enter modules are detailed under Amending Module Information later in the document The Course Information block may remain blank if the student has no modules to be entered e g Research PGCE Award Only students If the programme details require amendment please see the Amending Programme Details section later in the docume
55. empted Status Appr Part of of CRN Subject Course Section Mode Hours Hours Hours Hours Status Level Recd Override Term Instruction Campus m n h aE T H E DL HL TE H BERE This indicates to Finance whether or not fees are to be charged for the module Save any status changes as before 39 4 2 5 Amending a Module Status If the status of a module needs to be amended for any other reason then the appropriate status should be entered and the change saved as before 4 2 6 Amending Programme Details o QuickFlow PROGCHGE o Forms SFAREGS SGASADD SGASTDN Step 1 Change the Program Code lf a Programme Change is required access the PROGCHGE quickflow from the Registry Processing menu The first form to appear is SFAREGS Query back the student by typing in the Banner ID and press ctrl and Page Down to move to the next block Click on the Curricula tab Direct Entry Letter Generation Open gt SFAREGS File Edit Options Block Item Record Query Tools Help AOD re SREISTSYTI AGEIQAEIREAIEI ET ST T a Student Course Registration SFAREGS 8 3X UU QuickFlow PROGCHGE 1 0f 3 lt A e 8 Term 200910 7 1D B00512444 gt Spence Heather A Date 11 APR 2011 EE Holds O View Current Active Curricula Print Bill MPrint Schedule Registration Student Term Curricula Study Path Time Status Curriculum Field of Study E ulum Record 1 of ho lt 3 P 4 Repla
56. example addresses biographical information It also contains the form required to change a students Self Service PIN The Manager Access folder not pictured contains information on Finance related forms These forms have Query only access so no processing IS involved with these 1 2 Quick Reference Guide to Banner Keyboard Commands Horizontal Toolbar Icons Previous Record Insert Record Hext Record Mext Block Rollback Previous Block Execute Query Fine rained Cancel oe Access Enabled KEN when active HARM ST OGGE pl Remove Record Exit Views Send Online Help Message Keyboard Commande NOTE Not all keyboard commands are available from every form Function Block clear Block next Block previous Count Query Hits Display Oracle Error Exit Field clear Field duplicate Field next Field previous Go To another form LIST List Of Values Options Print Query cancel Query enter Query execute Record clear Record duplicate Record insert Record next Record previous Record remove delete Rollback Save Select Show Keys 2 The Banner ID Keys Shift F5 Ctrl PgDn Ctrl PgUp Shift F2 Shift F 1 Ctrl Q Ctrl U F3 Tab Shift T ab F5 F9 Right Click or F2 Shift F8 Ctrl Q F7 F8 Shift F4 F4 F6 V or PgDn T or PgUp Shift F6 Shift F7 F10 Shift F3 Ctrl F1 All applicants and students in
57. ext block icon e Direct Entry Letter Generation Open gt SFAREGS SKAUMAD SFAREGS SHATRNS mi xj File Edit Block Item Record Query Tools Help d la Institution Attend Period KE i Y o Transfer Course Detail O luar F Attendance Period GPA Calc lation Detail SHATAEQ Transfer Articu oo Dee s Transfer Institution Number E E Attendance Period Number na EEE Transfer Institution The Equivalent Course Detail block provides information on the module or the amount of credit points the student is exempt from In the following screen Boom shot example this particular student is exempt from module COM 037 at level A and also 30 credit points at level 1 Further instruction on how to apply exemptions is provided in the How to section of this document 2 Oracle Developer Forms Runtime Web Open gt SGASTDN SFAREGS SHATRNS File Edit Options Block Item Record Query Tools Help ABBA STV I GEIQAIEI RRA TT IT NX a Transfer Course Information SHATRNS 7 3 3 TRNG AD e1001 AN 47 2F4 ID 6800346048 Y Dornan Tonya Transfer Institution Number 1 a Transfer Course Detail SHATRNS 7 3 3 TRNG eieiei LR Sequence Number Subject 15 credit points at level A for Course Number s COM037 Hours Duplicate Grade sl Title Equivalent Course Detail Sequence Count Grading Repeat Number Level Term in GPA Subject Course Hours ade Mode Repeat System Title b d
58. gal Name Original Creation Update Non Person History GWENKERDILES Name Create Date 16 SEP 2008 Current identification number overtype to change Record 1 1 2 GE fi 2 Microsoft 0 Oracle Applicati Oracle Develop S 4 Microsoft O uudevi devs Click on the name you would like to change or update and enter the amendments Save the record by clicking the save icon or by pressing F10 A record of the previous name is stored in the Alternate Identification tab Please remember that if you are correcting spelling mistakes in the forename middle name or surname fields that these changes MUST be made in the legal name field too 25 4 1 2 Amending Address Details To amend an address click on the address tab of SPAIDEN Insert Record Oracle Developer Forms Runtime Web Open gt SPAIDEN gle Edit Options Block Item Record eeer Tools Help AMOI AAR RI IPP BBW a a DAAN g 73 General Person Identification SPAIDEN 8 2 DEVS ID B00512444 Y Spence Heather A VED up ip p GE AV LY AVY E LY LVI UP KPD IVY ES SE WP GE EE ar SE E re E GIE A O PY PP LY re EE E E EE SE EE LY GE le SE Pe re GE SE A OP EY sr ur AP BP ee Generate ID E rent Identification Alternate Identification Address Telephone E mail 14 DEC 2010 E To Date E co v Correspondence Address Biographical Emergency Contact Additional Identification From Date Inactivate Address Address Typ
59. gging on Once logged on users are advised to use the Change Banner Password link located on the right hand side of the main menu to change their password to something more memorable the database field may be left blank again Registry forms are located in various folders found within the My Banner folder All forms required for student record processing are located in the Registry Processing User Access folder Additional finance related forms are located in the Manager Access folder a General Menu GUAGMNU 7 4 TRNG Wednesday August 06 2008 Go To zl Welcome REGUSER Products y Menu Site Map Help Center Amy Banner E VE Registry Processing User Access ZULST REGISTRY OI _J Registry Processing ZULST REG PROCESSING Change Banner Password Admissions Processing ZULST REG ADMISSIONS General Student Details ZULST REG STUDENT Organize My Banner GUAPMNU My Links Check Banner Message Personal Link 1 The User Access folder divides the forms into 3 further subsections e Registry Processing Details This folder contains forms that are required to perform various registration processes for example enrolling a student recording a withdrawal etc e Admissions Processing This folder contains forms relevant to the admissions process Direct and UCAS and also Online Applications e General Student Details This contains forms related to the student personal details for
60. he future but then be ended when they are no longer required hold which is active and prevents certain actions may be over ridden by someone who has the authority and access to the appropriate password Only senior staff will have the authority to place and release holds BER File Edit Options Block Item Record Query Tools Help BOD o8 i 9 PPI BGR Qi ai HHI lt i sl DO vi X ID B00663521 gt Mr Sean Connery Hold Details Hold Type DI v Disciplinary Hold Reason Release Indicator Amount From 01 AUG 2008 Eg To 31 DEC 2099 EE Origination Code M Hold Type e v Reason C Release Indicator Amount From To Origination Code Hold Type Reason Release Indicator Amount From ES To Origination Code bd Hold Type E Reason Release Indicator Amount From ES To Origination Code v Hold Type mo Reason Release Indicator Amount From To Origination Code X Hold Type Reason Release Indicator Amount From f To Origination Code y v Hold Reason Record 1 1 To access information about any holds on the record of a person enter the ID in the Key Block to display the name and then do a Next Block If any holds are in place they will show in the Hold Details block If the ID is unknown then the search facility can
61. into the External ID field enter the SSN and select the ID type of SLC SSN Save the record 4 2 Registry Processing 4 2 1 Enrolling a Student Manually not through OLE o QuickFlow ENRMAN o Forms SPAIDEN SFAREGS select the Enrol a Student Manually Quickflow from the Registry Processing menu SPAIDEN will appear Type the Banner ID into the key block or search for the student using the normal search procedure Perform a next block by pressing CTRL and Page Down or clicking the next block icon on the toolbar Direct Entry Letter Generation Open gt SPAIDEN EJ RK Notice screen 1 of 2 File Edit Options Block Item Record Query Tools Help muB BABB HEES EENG QIQIx a General Person Identification SPAIDEN 8 2 UU QuickFlow ENRMAN 1 of 2 Aer GAAP EP PEN K EP AE P MF P EP PIP EP SP EPP NPDUP GP EP IA Pr Pv ETP AP ED ED NP pP ui P EV MPidvizwiiP dpi ME ID B00512444 Spence Heather Generate ID EN aaa Alternate Identification Address Telephone Biographical E mail Emergency Contact Additional Identification ID B00512444 Name Type v Person ID and Name Source Last Name Last Update First Name Middle Name User 35033 Activity Date 06 NOV 2008 Prefix Suffix Origin SPAIDEN Preferred First Name Full Legal Name 8 born Work through each of the tabs keying in any outstanding information that is no
62. ion Code v Hold Type 7 Reason Release Indicator Amount From ES To Origination Code v Hold Type ata Reason Release Indicator Amount From EF To ES Origination Code EM NE Hold Type v Reason Release Indicator Amount From ES To Origination Code gt Hold Type mo Reason Release Indicator Amount From To Origination Code v Hold Type Code press LIST for valid codes Record 1 1 m 08C If any holds are in place they will show in the Hold Details block If the ID is unknown then the search facility can be used as in SPAIDEN to locate and return the correct ID number At present there are 3 types of hold proposed These could be added to however as we progress through the academic year 57 e Fees Hold this would be applied and maintained by the Finance Department in respect of students who have outstanding tuition fee debts or other finance issues and are not permitted to register e Disciplinary Hold this would be applied and maintained by Registry staff on receipt of information about disciplinary hearing outcomes e Graduation Conferment Hold this would be applied and maintained by Exams Registry staff on receipt of information from Finance about tuition fee debtors who are not permitted to have awards conferred To apply a hold e Click into the Hold Type field and select the type of hold to be applied
63. itle ka M i1 uc 200808 MW com o 15 000 E e application Software g 1 UG 200809 m rce zoo 40 000 E e UG Transfer Credit Exemption B Wel LEE MEM NM Ja Course Attributes Attribute Description z Leva ae Oa d 3 Level 3 v e Perform a Next block and then delete all those levels except the required one Do this using the Remove Record icon e Then Save the record again Equivalent Course Detail Sequence Count Grading Repeat Number Level Term in GPA Subject Course Hours Grade Mode Repeat System Title 7 vj z IE UG z00809 4 com oa 15 000 E E application Software E NE uc 200809 v rce 100 40 000 E le UG Transfer Credit Exemption B H Course Attributes Attribute Description bd Level 1 p If credits at more than one level are being recorded then the module TCE100 needs to be entered again and the other credits and level recorded as above This means that someone with 40 credits at Level 1 and 20 credits at Level 2 will have TCE100 recorded twice with different credits and levels attached i e 65 you can only have 1 Course Attribute row for each Equivalent Course Detail row 4 2 19 Viewing a Student History e Form SWRCOLL A new form called SWRCOLL has been developed in house to collect and display various data changes which have been processed elsewhere in a
64. ive and a reason for this selected Once this is done Save the record Then move to the next row select the new cohort and Save again 56 4 2 15 Applying a Hold Senior Users Only o Form SOAHOLD This form Is used to enter and maintain holds on a person s record Different types of university determined holds can be created Effects of such holds such as preventing a student from registering having an award conferred etc can also be created Holds can be put in place to expire after a set period of time or can be set to end far in the future but then be ended when they are no longer required A hold which is active and prevents certain actions may be over ridden by someone who has the authority and access to the appropriate password Only senior staff will have the authority to place and release holds Access form SOAHOLD Bring up the student details by entering the Banner ID Perform a Next Block BER File Edit Options Block Item Record Query Tools Help EMD AAR RI PEP GBEIQAIEIRKAIGEIST IG FIX ID B00663521 mr Sean Connery Hold Details Hold Type El v JAwaiting SLC confirmation Reason Created by Online enrollment Release Indicator 35033 I Amount From 05 AUG 2008 E To 31 DEC 2099 Ej Origination Code v Hold Type 7 Reason Release Indicator Amount From To Originat
65. l to narrow the search To execute the query press F8 or click the Execute Query icon on the toolbar A list of matching records will be displayed In the case below the surname Connery was entered so the query has returned all Connery s on the system Oracle Devrlnngr Forms Runtime Wehe men gt SPANIEM SOAIDEN J algi xj File Edit Options Block tem Record Query Tools Help ww A AAA Pe Bahia Sis al el Su Person Search SOAIDEN 7 0 DEVL EN DEE Change 16 Last Name First Name Middle Name Birth Date Indicator Type los PER s Erici ae baang Conner Ciara Collette j08 JUL 1964 I DESK 10030785 Connery Ceara O eoeta bossus A f ur Cenner Gavin karmen d 12 AUG 1983 n OESR annsaz75n Connery Gavin Rarrnand 27 ALIG 1983 bo0383176 Conner Mara Ana 24 AUG 1973 12104801 Connery Maria Ana Liz 34 AUG 1973 t DESR poom Connery maria Ana Liz 24 AUG 1973 T i lazar Cennerr Hiehl g 23 OCT 1976 1 OESR Bo0 s s Connery Hichae 23 OCT 1976 lanoesas21 Conner y Sean 112 108 1550 kossi Connery Therese I93 OC T 1965 Desk lena26836 tenner Therese m jos ocT 1965 It OESR O OOD Puro anmery Therese N A ASA Case Sensitive Query No Yes Idenlication Humber pres COUNT GUERT HITS lo access addilional indormalion Record 1 13 US oc man 90 30 gt De DofE Bon ou mm qu JJ 09 00 ej oul pa RSR wg When the
66. lment for the term in question The academic standing value displayed refers to the AST applied for the academic year displayed in the Last Term Attended field 3 4 3 Curricula Tab This tab displays information about the programme on which the student is currently enrolled All Programme changes are managed in this form For information on programme changes please refer to the How to section later in the document 3 5 SGASADD Additional Student Information This form holds additional information about students in two blocks Student Cohort and Student Attribute To retrieve a student s record simply enter the Banner ID in the key block and press CTRL and Page Down or click the Next Block icon on the toolbar Oracle Developer Forms Runtime Web Open gt SPAIDEN SGASTDN SFAREGS SGASADD AE File Edit Options Block Item Record Query Tools Help m v B D8 4 mS i FP SER AER ID B00512444 Spence Heather A Term 200910 Student Cohort From Term 200910 Maintenance To Term 999999 P Description Inactive Student Attribute From Term 200910 Maintenance E To Term 999999 Attribute Code Description H MOA Full time Year 2 of Programme Student attribute code press LIST for valid codes Record 1 2 e Oracle Applicati Oracle Develop f 4 Microsoft O STUDENT COHORT The Student Cohort block will only be used by staff in the Collaborative Courses
67. m Record Query Tools Help AYR FORE BVPI BSS HERCHEN RE wa Transfer Course Information SHATRNS 7 3 3 TRNG AAA 8 ID B00346048 Dornan Tonya Transfer Institution Number 1 7 Attendance Period Number Eg Transfer Institution Institution 10000 Transfer Credit Institution Transcript Receipt Date 11 AUG 2008 Es Official Perform a Next Block to move to the Transfer Attendance period block Enter values as follows Attendance Period 1 Effective Term Current term Level Level UG GT or GR at which the exemption have been granted If more than one level is involved then another record will have to be created 60 amp Oracle Developer Forms Runtime Web Open gt SGASTDN SHATRNS File Edit Options Block Item Record Query Tools Help mv BI o9 im 91 2 1E ETTE E 9 E ID B00346048 Dornan Tonya Transfer Institution Number iB Attendance Period Number ls Transfer Institution Institution 10000 gt Transfer Credit Institution Transcript Receipt Date 11 AUG 2008 E Official Transfer Attendance Period Attendance Period 1 Acceptance Date 11 AUG 2008 E Effective Term 200809 M Academic Year 2008 09 Term Type Apply to Level UG Y Undergraduate Transfer Degree v Attendance Begin Date Attendance End Date No Detail exists for attendance period Record 1 1 Save the record at this stage again by pressing F10 or by
68. modules that a student has enrolled for and shows the following information this is the number which identifies the section or offering of the module that the student is enrolled on This number is term specific and will be updated on a yearly basis It should not be confused with the module code Subject and Course These identify the core module itself Section Within Banner a module that is offered in two semesters or on in two Campuses at the same time has one module code but two sections or CRN s Modules which only have one section i e those that are only offered once in the year anywhere will have a Section number of 0 while those which have more than one section will have a Section number of 1 2 etc This value relates to the CAN that has been entered otatus Banner has the concept of a status for the students enrolment on modules as well as their enrolment on a programme This will be a default value from the enrolment status in most cases Others will have to be updated manually Additional items of information such as grade mode hours level part of term semester method of instruction and campus are all held against the module CRN are automatically populated with their default values For information on adding deleting amending a status of a module please refer to the How to section later in the document 3 4 2 Student Term Tab This displays various items of information relating to the student s enro
69. mount box Otherwise leave blank e The date range will default in automatically with a start date of the date entered and an end date in 2099 Amend the end date if known for example if the hold is for a pre determined time such as the rest of the academic year Otherwise leave as set ET e Select the originator from the list available in the Originator Code field This will normally be faculties schools and administrative departments rather than individuals e Save the record by pressing F10 or by clicking the save icon If a hold has been applied with a genuine end date then it will cease to be effective once that date has been reached If a hold has been applied with an end date of 2099 then the hold will stay effective until further notice To end such a hold the user must change the end date to the current date and save the change 4 2 16 Applying an Exemption at a Specified Module Level o Form SHATRNS This form is used to record information about exemptions that have been granted to students on the basis of either accredited prior study or APEL This information will be supplied by academic faculty staff and will be inputted by Registry This information will become part of the student s academic history and will be used in determining whether they have achieved the required credits for an award This information is also held in relation to the programme level which means different exemption records can be held for UG
70. nt 4 2 2 Amending an Enrolment Status If you are required to update a status access SFAREGS Either click into the Status field and enter the new code if known or use drop down list to find and return the appropriate code Save by pressing F10 or clicking the save icon The status date will change to the date of the action 4 2 3 Adding a Module to a Student s Record Access SFAREGS and retrieve the student details by entering the Banner ID Perform a next block twice to access the 3 Course Information block Click on the first or next available blank row in the Course Information block Enter the 5 character CRN if you know the code 36 E Direct Entry Letter Generation Open gt SFAREGS File Edit Options Block Item Record Query Tools Help E v E BERA SV EDI 3 B DR 8 EIT EP a Student Course Registration SFAREGS 8 3X UU QuickFlow ENRMAN 2 of 2 Lee x Term 200910 Le ID B00341989 vy Johnston Emmett Date i1 APR 2011 Holds D e O View Current Active Curricula C Print Bill M Print Schedule Student Term Curricula Study Path Time Status Enrollment Information Hours Source Acceptance Status RE v Registered Process Block oD ME ooofv NE None Reason v Status Date 11 APR 2011 Delete All CRNs Maximum 99 990 v O Accepted Course Information Time Method Grade Credit Bill Attempted Status Appr Part of of CRN Subject Course Section Mode Hours Hours Hours Hours Status Level
71. nt Course Registration SFAREGS 8 3 UU QuickFlow RECWDRL 1 Of 2 lee eee eee ee ee rr 8 Term 200910 7 ID B00512444 gt Spence Heather A Date 11 APR 2011 E Holds view Current Active Curricula C Print Bill Print Schedule Student Term Curricula Study Path Time Status Enrollment Information Hours Source Acceptance Status er v Early Leaver FT UG amp PGCE Process Block O Minimum ooo v Confirmed None Reason Date 11 APR 2011 Delete All CRNs Maximum 99 990 7 ek PE Enter a withdrawal status Notice module status still at RE before the new enrolment status 1s Course Information i i Time saved Grade Credit Bill Attempted Status CRN Subject Course Section Mode Hours Hours Hours Hours Status Level E Imp e qw Ji H 18489 larc m N 20 000 20 000 000 RE 110399 ARC o00 20 000 000 16986 10 000 10 000 000 18393 40 000 40 000 000 118837 20 000 20 000 000 11183 30 000 30 000 000 pe e Error Flag Status Type Fees N Create collector record Date 05 APR 2011 Credit Hours 120 000 Bill Hours 140 000 CEU Hours Reason Code press LIST for valid codes Record 1 1 Listof alu lt OSC gt eu BE fj 2 Microsoft Of Oracle Applicati FA Direct Entry Lett 5 Microsoft Of uu
72. ode of attendance Study Year AST code nt Jut 66 The only field on the form which is updatable is the Comments field in the bottom block where text may be deleted or additional comments may be added It is not possible to remove rows from the form if they have been created in error i e where an LOA was applied and then removed a few days later In such a case a note should be made in the Comments field to advise users that the data was entered in error and should be ignored Where any of the scroll bars are enabled this means that addition data which does not appear on the screen Is available This form currently operates independently of all other Banner forms and it is not possible to access it from the Options at the top of the screen 2 Oracle Developer Forms Runtime Web Open gt SWRCOLL File Edit Options Block Item Record Query Tools Help AN AAR RI KSE E EN AIRRA E S LG p gt xX Term Code Activity Date Program 10 Beg ferm 200809 Academic Year 2008 09 200809 16 JUN 2006 2855 BSc Hons Economics Program 2855 BSc Hons Economics DISFT 200708 16JUN 200 2855 BSc Hons Economics Last Name Truesdale JC 1j First Name Mark Class 2F Year 2 FT Birth Date 06 OCT 1987 Student Status las Active Uu Level uc Undergraduate truesdale migulster ac uk Ei SE ON einen i 169 Huntingd
73. ols Help AOR BERRI PFI BERS A SIMA Si Pl l voix a General Person Identification SPAIDEN 8 2 DEVB lire 2 fl ID B00512444 P Spence Heather A Generate ID E Deceased Flag Current Identification Alternate Identification Address Telephone Mela E mail Emergency Contact Additional Ident Gender Male Birth Date 1s FEB 1970 Ej Confidential Female Age 41 v Deceased Not Available SSN SIN TIN Deceased Date mu TT En Citizenship r Veteran File Number Marital Status D M Married Veteran Category None M Religion I5 v Buddhist Active Duty Separation Date E Legacy rl Armed Forces Service Medal Indicator Ethnicity ai v White British Special Disabled Veteran New Ethnicity None v Ethnicity and Race Confirmed User E10018436 Confirmed Date E Activity Date 11 APR 2011 This will block certain further actions in relation to the record and the word DECEASED will appear above the person s name when their record is accessed in any Banner forms 28 F Oracle Developer Forms Runtime Web Open gt SPAIDEN SFAREGS AE File Edit Options Block Item Record Query Tools Help AAN PGR SIEGEL SRA CS E a Student Course Registration SFAREGS 8 3X DEV8 WD B00512444 Spence Heather Jate 11 A4PR 2011 Em Registration Student Term NCU SLUG Y Petit Deceased 29 4 1 6 Maintaining Email Addresses All students are allocated a Universi
74. om om mq e 00 B B B B HB ooo1 2359 Link Crosslist Group KZ Campus On 7 Schedule 7 Section Status 7 Block Indicator o Scroll through the modules and double click on the one you require This can be repeated as many times as necessary 4 2 4 Deleting a Module From a Student s Record In Banner once a module has been added it cannot be removed from the list Instead the fact that it has been deleted is identified by a change in the module status as follows Module added in error at enrolment and never attended Change status to DD Module begun and withdrawn from after a period of time Change status to DW To change the module status simply update the value in the Course Information block Direct Entry Letter Generation Open gt SFAREGS SEE File Edit Options Block Item Record Query Tools Help EOD 2A LS RR ES IBA IAAIEISI2IO 1 TX i va Student Course Registration SFAREGS 8 3X UU QuickFlow ENRMAN 2 of 2 rr e EN Term 200910 Le ID B00341989 Johnston Emmett Date 11 APR 2011 E Holds e O view Current Active Curricula D Print Bill M amp M Print Schedule Student Term Curricula Study Path Time Status Enrollment Information aie Source Acceptance Confi Status RE v Registered Process Block O Minimum 000 y Gr None H h Reason M Status Date 11 APR 2011 Delete All CRNs Maximum 99 990 O Accepted Course Information Time Method Grade Credit Bill Att
75. or Banner 8 this permits additional student related data to be recorded 3 3 SGASTDN General Student Menu Path My Banner gt Registry Processing gt SGASTDN Anyone who becomes a student in Banner will have a general learner record created This happens when new applicants are accepted in Admissions when the final AS12 is applied Only students will have a General Learner Record The general learner record is accessed in the form called SGASTDN The Study Path tab will always be unavailable since we have not implemented Banner Concurrent Curricula functionality Oracle Developer Forms Runtime Web Open gt SPAIDEN SGASTDN File Edit Options Block Item Record Query Tools Help v B L8 e 9 9 PP Basia sis 7a General Student SGASTDN 8 3X DEV8 iia eee oo oo ote ote ote rererere rererere E BE ID B00512444 Spence Heather A Student Summary Term 200910 O view Current Active Curricula Learner Curricula Study Path Activities Veteran Comments Academic and Graduation Status Dual Degree Miscellap View Current Active General Learner Curricula New Term 200910 v Academic Year 2009 2010 From Term 200910 To Term 999999 Student Status AS v Active Student Type R v Returning Student from 2006 Additional Information Residence H Y Home Site er v Belfast Fee Assessment Rate UUST Y uu Internal Standard Rate Session 7 Class 2F Year 2 FT Block v Full or Part Time Full
76. re or via the direct access key press F5 to reveal by entering the form acronym They include e SPAIDEN General Person Identification e SGASTDN General Student Information e SFAREGS Student Course Registration e SGASADD Additional Student Information e SOAHOLD Hold Information e SPACMENT Person Comments e SGAADVR Multiple Advisor Information e SHATRNS Transfer Course Information For information on Admissions forms and processes please refer to the UCAS and Direct Admissions documentation located in the Banner Documentation and User Guide area of the Admissions Registrations amp Enrolment channel of the My Teaching tab of the University Portal 3 1 Searching for a Person Searching for a student or person within the Banner Student Records Information System can be performed on any form with an ID field If the ID number is not known then a search may be made by clicking on the arrow beside the ID field in the key block and selecting the Person Search option Oracle Developer Forms Runtime Web Open gt SPAIDEN E nl xl File Edit Options Block Item Record Query Tools Help aaa PT BES al E ep 3 D E RD DO e c X a General Person Identification SPAIDEN 7 3 DEVL ID m Generate ID amp Biographical Person Search 1 Non Person Search Alternate ID Search Enter your search criteria into the search fields for example the name If the date of birth is known it may be entered as wel
77. rmally collected through online enrolment Details on how to do this can be found under Amending Personal Details Save the record after each change Once you have finished populating the personal details exit out of the form SFAREGS will appear automatically If the Distribution Parameters Screen Appears click EXIT Enter the required term into the Term field for example 200809 Click Ctrl and Page Down in order to perform a next block In order to amend the status click on the down arrow first so to view the available statuses to chose from 34 Direct Entry Letter Generation Open gt SFAREGS AE File Edit Options Block Item Record Query Tools Help AY SOR R TT GESIAlEIRAIEITISI OI TX a Student Course Registration SFAREGS 8 3X UU QuickFlow ENRMAN 2 of 2 ee PEE ET Aas ah a a ana Got aes ruc cena Reyne eee EK UG or be Meer Kr SE Mr Le S Term 201011 7 ID B00512444 gt Spence Heather A Date 11 APR 2011 Holds D O view Current Active Curricula D print Bill M Print Schedule Student Term Curricula Study Path Time Status Enrollment Information Hours Source Acceptance Status m v Expected to Return Process Block O Minimum 000 y S eig None Reason v Status Date 11 APR 2011 Delete All CRNs Maximum 99 990 Y O Accepted Select the appropriate status from the list displayed for example RE Registered Double click on the code to bring you back to SFAREGS
78. rner Curricula Study Path Activities Veteran Comments Academic and Graduation Status Dual Degree Miscellaneous General Learner New Term 200910 v Academic Year 2009 2010 From Term 200910 To Term 201011 Student Status as v Active mw SS Student Type R v Returning Student from 2006 Additional Information Residence Bis Home Site on v Jordanstown Fee Assessment Pe UUST v UU Internal Standard Rate Session 7 MF Year1 FT Block v Full Time Part Time None Citizenship WW Residence Summary Primary Student Type Rate rm Program Catalog Level Campus College Degree PAN a sd message will appear warning you dr Changing Student Type Residency or Rate values may that by changing this value impact Registration Fee Assessment Reg istratio n Fee Assessm e nt m ay be CANCEL affected Click on OK Save the record by pressing F10 or by clicking the Save icon on the toolbar 4 2 10 Amending a Site Code o Forms SGASTDN Access SGASTDN Query back the student and perform a next block Click on the Site field under the Additional information section To enter a new campus simply type the new code over the new one If you are unsure of the campus code click the drop down arrow beside the field in order to bring up a list of values to select from Direct Entry Letter Generation Open gt SGASTDN File Edit Options Block Item Record Query Tools Help AMD B
79. rst Offence Appointments amp Confidentiality Originator ARD v Art amp Design From Time Add Date 11 APR 2011 fe Contact web Y Self Service To Time Activity Date 11 APR 2011 Contact Date 111 APR 2011 Ej Last Updated by E10018436 Comments Module NUR101 Instructor Stacey Type of assignment Report Date of submission 1 DEC 2010 Date of detection 1 JAN 2011 D te of Interview 2 Jan 2011 Interviewer Stacey A Narrative Comments FRM 40400 Transaction complete 1 records applied and saved Record 1 1 ListofValu 08C TE Start BE 2 Microsoft Of Oracle Applicati Oracle Develope 9 4 Microsoft of uudevi devs Please refer to the section entitled Entering Plagiarism Details of the Banner Student General Faculty Guidelines documentation located in the Banner M Documentation amp User Guide area of the Admissions Registration amp Enrolment channel on the My Teaching tab of the University Portal 38 SGAADVR Multiple Advisors This form displays details of the academic advisers who have been allocated to a student on a academic year basis such as Course Director Year Tutor Studies Adviser etc This information will be entered and maintained if required by faculty or school staff and not by Student Administration There are some instructions provided on how to maintain this information in the How to section of the documen
80. s SFAREGO Current Activa Curricula O Print Bill Print Schedule Test Score Information SOATEST Time Status Charge Optional Registration Fees SFAEFEE Review Account Detail TS amp AREV Hours Source Acceptance B C Review Students Classes and Charges SFAREGF pressa pp Minimum ooo v Confirmed 3 Sead e 1i APR 2011 Delete All CRNs Maximum 99 990 E Sg Summary Student Information SGASTDQ Person System Identification GUASYST Admissions Application Detail S444DMS Time Method Define Time Status Rules SFATMST l Attempted Status Appr Part of of View Registration Messages rs Hours Hours Status Level Recd Override Term Instruction Campus bd O o E wn o n zZ 3 ry a 00 LL H 4 ARC Wal H SIERE 4 ARC ARC 1518 8 8 819 RR FE YAA yzrzrzyzrzrzyrzrz ra 4 Gf ad al ia ad ARC AR 44D o CO o o 40 000 o o o e o o o ecuyoyoyjoWrioIlio ocio o o 0 0 0 0 0 o o 0 0 o0o OH o o o o jo o o o o o BMS KA o H 20 000 315191515151515152 B Mm mm mmm v 1 a 10398 18489 10399 18491 16986 18393 18837 11183 ATTI BMS 30 000 o o o o o o Error Flag Status Type Fees D Create collector record Date 05 APR 2011 Credit Hours 100 000 Bill Hours 120 000 CEU Hours ONO PP er e EST Enrollment Status Code Press LIST for valid codes CQUERY for student info
81. stration Messages Hours Hours Status Level Recd Override Term Instruction Campus P E 4 O LL 18489 E 1 10399 ki 30 00 o 2 abeja Issel ISISISISIS IS o e m C A Nm o ce m 16986 18393 C D Co A KA co e e 18837 e e 11183 n2 co ES WWW ERE TESE EERTE TETT TREERE AIT St Error Flag Status Type Fees D Create collector record Date 05 APR 2011 Credit Hours 120 000 Bill Hours 140 000 CEU Hours Enrollment Status Code Press LIST for valid codes CQUERY for student info Record 1 1 EN Listof alu osc 4 E M 2 Microsoft Of Oracle Applicati EA Direct Entry Lett 5 Microsoft OF uudevl dev8 Perform a Next Block and click into the Cohort field Select the relevant value from the drop down list and press F10 to save Direct Entry Letter Generation Open gt SFAREGS SGASADD SEE File Edit Options Block Item Record Query Tools Help AWB AAR RB 2 Pi BBs a Sif KISADI a Additional Student Information SGASADD 8 3 UU iesse E E ID B00512444 Spence Heather A Term 200910 Le Student Cohort From Term 200910 Maintenance E To Term 999999 Cohort Code Description Inactive L1 D D D DD 1 TE If a student moves from one cohort to another because they have taken LOA or been required to repeat a year of study etc then the existing cohort value should be ticked as inact
82. student s record but for which an audit trail is not held elsewhere in Banner It is hoped that this form will go some way to replace the useful RPT history form in OES and assist staff in tracking changes in a student s enrolment records during their programme Some additional data items which are held elsewhere in Banner are also replicated here for ease of use by staff when dealing with queries The form runs in query mode and is blank when first entered To retrieve data for a student you must enter the ID in the key block or use the searchable fields such as name date of birth etc to find the one you require If using these fields to search them you will have to scroll through the records returned to find the correct one If you wish to search for data relating to a specific academic year only then you can enter this in the key block as well to limit the search Otherwise data for all years held for the student will be displayed The form displays the following information in the top block Banner ID Academic year Personal details Correspondence address information Phone and e mail information Programme information Current enrolment status Most recent AST code progress code Any programme changes which have been made Se da The bottom block of the form displays information on any changes that have been made to the following and shows when and by whom the change was made Enrolment status Educational Goal M
83. t for reference In order to view the information held for a student enter their ID number and select the relevant term in the Key Block and then do Next Block amp Oracle Developer Forms Runtime Web Open gt SGAADVR Bl x File Edit Options Block Item Record Query Tools Help AOD BARR 2PIRBBHS A S Hwl 411 ex ID B00663521 Connery Sean Term 200708 e Advisor Information From Term 200708 Maintenance Es To Term 999999 ID Advisor Type Primary Indicator E00028827 Adair Alastair S STAD Studies Advisor Y qm jm m jm jum qum ja jm qe m Js m m m m Primary Indicator Checked for Y Unchecked for N Record 1 1 pee 3 9 Course Transfer Information SHATRNS This form is used to record information about exemptions that have been granted to students on the basis of either accredited prior study or APEL This information will be supplied by academic faculty staff and will be entered into Banner by Registry It becomes part of the student s academic history and will be used in determining whether they have achieved the required credits for an award M Exemption information is held in relation to the programme level This allows different exemption records to be held for UG and PG programmes for the same person if required Use of this form will only be required by Registry staff who are responsible for
84. tion Open gt SGASTDN File Edit Options Block Item Record Query Tools Help GERS a General Student SGASTDN 8 3X UU QuickFlow PROGCHGE 3 of Ir r r r r re e e e e e e ee e e e e e 8 ID 800512444 gt Spence Heather A Student Summary gt Term 2009109 C view Current Active Curricula Curricula Study Path Activities Veteran Comments Academic and Graduation Status Dual Degree Miscellaneous General Learner New Term 200910 v Academic Year 2009 2010 From Term 200910 To Term 201011 Student Status las M Active Student Type IR 7 Returning Student from 2006 Additional Information Residence H v Home Site ler v Belfast Fee Assessment Rate UUST v UU Internal Standard Rate Session 7 Class pF Year 2 FT Block v Full or Part Time Full Time Part Time None Citizenship D Curricula Summary Primary Student Type Rate Priority Term Program Catalog Level Campus College Degree 200910 BA Hons Business S 200910 Undergraduate Jordanstown Ulster Business School Bachelor of Arts Ho E End 201011 Outcome Key Admission Type Admission 200809 Matriculation Field of Study Summary Priority Term Type Field of Study Department Attached to Major 1 200910 Major BA Hons Business Studies PT Dept of Mark Ent ship amp Strat 4 Curricula priority number Record 1 1 je 2 BE M 2 microsoft OF Orade Applicati Direct Entry Lett 3 5 Microsoft Of
85. tive Student Attribute From Term 200910 Maintenance E To Term 201011 Attribute Code Description MOA Full time Year 2 of Programme Student attribute code press LIST for valid codes Record 2 2 BE fj 2 Microsoft Of Oracle Applicati Direct Entry Lett 3 5 Microsoft Of 7 uudevl devs 46 Warning Alert Changing Student Attribute values may impact Registration Fee Assessment CANCEL A warning alert will appear to tell you that Registration Fee Assessment may be affected Click OK Enter the new Program Year or Mode of Attendance by typing in the desired value in the next row Save the record by pressing F10 4 2 8 Amending a Mode Attendance o Forms SFAREGS SGASADD Please see Amending a Program Year This time change the Mode of Attendance PT FT SW etc 4 2 9 Amending a Residence Code o Forms SGASTDN Access the form SGASTDN Query back the student and perform a next block Click into the Residence field and simply select the correct new code from the drop down or type it in directly Direct Entry Letter Generation Open gt SGASTDN SEE File Edit Options Block Item Record Query Tools Help EAM AAR PP SSRs a si MH SlPl lvlxX a General Student SGASTDN 8 3X UU leet leer eee R RR RR ee re e eere r rere E E ID B00512444 Spence Heather A Student Summary Term 200910 7 O view Current Active Curricula Lea
86. tration number for those who began their programmes prior to 2008 9 Information would not usually be directly entered or amended in this form 3 2 3 Address Information Tab This tab shows the current address information held for a student lf more than one address is held then the scroll bar at the side will be enabled to allow users to move between addresses The two Address Types that will be used are e Correspondence Permanent Home Address e Term Address 3 2 4 Telephone Numbers Tab This tab displays any telephone numbers held for the student The number will be displayed as a continuous string of characters in the International Access field Any telephone number entries or amendments must always be made using this field and not the Telephone field 3 2 5 Blographical Tab This tab displays information about the student such as gender date of birth marital status religion and ethnicity 3 2 6 Email Tab This tab displays any email address information held for the student including any email addresses supplied during the admissions process and the University of Ulster allocated student email address 3 2 7 Emergency Contact Tab This tab will display Next of Kin or Emergency Contact information for the stduent where it has been collected at Online Enrolment More than one record can be stored If there is more than one record you can scroll through these using the scroll bar 3 2 8 Additional Identification Tab New f
87. ty Email account The University email will have the preferred email indicator checked at the point of creation Other email addresses for example a personal or home email collected at the point of application will not be checked as a preferred email address It is University policy to only communicate with students via their UU email address and this is clearly stated in the Student Handbook For this reason Staff are not permitted to uncheck the preferred email indicator against the UU email Staff are not permitted to change the content of the UU email address even if this is requested by a student Any requests of this nature should be directed to the Help Desk for the attention of IT User Services Staff should also note that email addresses collected at the point of application either via UCAS or via the University Online Application facility should be managed as outlined below UU email address Student Do not uncheck the preferred indicator do not change the actual email address Refer queries from students to the Help Desk Home email UCAS applicant only Applicant must make individual is NOT a the change at UCAS current student and we receive this electronically from UCAS This is email type is not checked as preferred Personal email Direct applicant only Registry staff permitted individual is NOT a to change the PE email current student on receipt of email or similar request from applicant or faculty staff F
88. ull detail of other email types is outside of the scope of this document 30 E Oracle Developer Forms Runtime Web Open gt SPAIDEN E BK File Edit Options Block Item Record Query Tools Help A ll v E L8 4 a III SIMA Cis LR LOT TX ra General Person Identification SPAIDEN 8 2 DEV8 B00512444 Spence Heather E mail chize yehoocom SSS O O r4 CURL GE rou Preferred VEE E T EE AE UP NE DENE SP EE E NED SS AA IIA FRM 40400 Transaction complete 3 records applied and saved f 2 Microsoft O Oracle Applicati EA Oracle Develop G 4 Microsoft O uudevl ders a 4 1 7 Amending Emergency Contact Information Emergency contact information is normally collected through online enrolment Any amendments should be made by clicking on the Emergency Contact tab typing over the existing record and saving If you need to add more than 1 record click on Record and Insert on the menu El Oracle Developer Forms Runtime Web Open gt SPAIDEN File Edit Options Block Item ismeg Query Tools Help AOR AAR Previous B Eg BIER BI Next gt DEVB it S Scroll Up scroll Down Clear a General Person Identification ID B00512444 7 Spence Generate ID Remove Current Identification Alterna Duplicate pn Address Telephone Biographical E mail Seager Additional Identification Telephone Priority Area Code Phone Number Extension Relationship D Y Brother z
89. um 000 y Confirmed None Reason v Status Date 11 APR 2011 Delete All CRNs Maximum 99 990 O Accepted Course Information Time Method Grade Credit Bill Attempted Status Appr Part of of Subject Course Section Mode Hours Hours Hours Hours Status Level Recd Override Term Instruction Campus Ez El Eh Je 000 000 e DD UG 4 s1 BT 4 DD UG S1 BT 4 DD UG 20 000 EF UG S1 BT 52 BT 4 4 000 DD UG 52 BT 4 S1 BT 512 BT 10 000 10 000 E RE UG 40 000 40 000 RE GT 4 s2 CE 4 20 000 20 000 RE UG J EOOLOOOLOOLG Hl ol r l ol r ol r 1 61 6 4 30 000 30 000 RE GT S2 CE Error Flag Status Type Fees N Create collector record v Date 05 APR 2011 Credit Hours 100 000 Bill Hours 120 000 CEU Hours 4 Enrollment Status Code Press LIST for valid codes CQUERY for student info Record 1 1 A ListofValu lt OSC gt d Start CRE fj 2 Microsoft O Oracle Applicati F4 oracle Develop GB 4 Microsoft O uudevi deva ES PO 17 20 NOTE IF A HOLD HAS BEEN PLACED ON A STUDENT FOR FEE DEBT OR OTHER REASONS THE SYSTEM WILL PREVENT USERS FROM ACCESSING OR AMENDING INFORMATION IN THIS FORM IT WILL NOT BE POSSIBLE TO ENROL SUCH A STUDENT OR ENTER AMEND THEIR MODULES THE TYPE O
90. uudevi devs Once you have changed the Site code save the record ada Direct Entry Letter Generation Open gt SGASTDN SEE File Edit Options Block Item Record Query Tools Help Beh BERN FF m SAA IE a General Atudent SGASTDN 8 3X UU QuickFlow PROGCHGE 3 of ENEE 12444 Spence Heather A Student Summary Term 200910 7 O view Current Active Curricula Curricula Study Path Activities Veteran Comments Academic and Graduation Status Dual Degree Miscellaneous ner New Term 200910 M Academic Year 2009 2010 From Term 200910 To Term 201011 Student Status las v Active Student Type IR 7 Returning Student from 2006 Additional Information Residence H v Home Site m y Jordanstown Fee Assessment Rate UUST v UU Internal Standard Rate Session 7 Class ES Year 2 FT Block M Full or Part Time Full Time Part Time None Citizenship Po search Step 4 Update the Educational Goal Click on the Miscellaneous tab on SGASTDN To update the educational goal simply click into the Educational Goal field and select a new value from the drop down list Save the new value by clicking the save icon or by pressing F10 Direct Entry Letter Generation Open SGASTDN File Edit Options Block Item Record Query Tools Help AOD DARD 2S RSS A BIER W ISIgBIlUUIX a General Student SGASTDN 8 3X UU ID B00512444 Spence Heather A Student Summary Term 200910 7

Banner Student Records Information System Registry Office User

Contents

Download Pdf Manuals

Related Search

Related Contents