user guide v5
Contents
1. i i i i i i 1 i i i i i gt d gt AVM Education Ltd HEAD OFFICE Europe House AWARDED LOTS Interactive Technologies Audio Visual 170 Windmill Road West Solutions amp Associated Equipment Televisions amp Associated Equipment Sunbury on Thames Sound Solutions including portable PA N A systems PA Systems TW16 7HB Soundfield Systems Portable amp Installed Tel 0845 2626200 Fax 0845 2626201 CONTACT Kelly Gilbert Education Sales Director Mob 07795 610566 E mail kelly gilbert avmeducation com WEBSITE www avmeducation com Product Range Manufacturer s a Soundfield Systems Portable amp Installed Lightspeed Framework Y12072 Issue No 5 CDEC E CDEC Ltd SOUTH HEAD OFFICE Unit 1 AWARDED LOTS Interactive Technologies Audio Visual pealaeay Aa Solutions amp Associated Equipment Orpington Kent sound Solutions including portable PA N A systems BRS SQW 4 Accessories to Sound Solutions amp portable N A PA Systems i 0870 220 3231 Soundfield Systems Portable amp Fax 0870 220 3341 Installed CONTACT Helen Greenfield Tel 0870 220 3231 Email sales cdec co uk WEBSITE www cdec co uk Product Range Manufacturer s Casio CleverLCD Elmo Epson Gyration Hitachi Promethean SMART Abtus Acer Archos Avermedia Bush Cello Digihome Edis Evodigi2. technology for education Genesis Centre North Staffs Business Park AWARDED LOTS Interactive Technologies Audio Visual Innovation Way Solutions amp Associated Equipment Televisions amp Associated Equipment Stoke On Trent Sound Solutions including portable PA systems ST6 4BF 4 Accessories to Sound Solutions amp portable N A PA Systems Soundfield Systems Portable amp Installed Tel 01782 366300 Fax 01782 366301 CONTACT Richard Kent Senior Sales Manager Tel 01782 366300 Email clive arthur mbsavit co uk WEBSITE www millennium education co uk Product Range Manufacturer s a Interactive Technologies Audio Visual Casio CleverLCD Elmo i Epson Gyration Hitachi Solutions amp Associated Equipment Promethean SMART Framework Y12072 Issue No 5 MVS Audio Visual 24 Cobham Road Ferndown Industrial Estate Wimborne Dorset BH21 7NP AWARDED LOTS Interactive Technologies Audio Visual Solutions amp Associated Equipment Televisions amp Associated Equipment a x v N A N A x systems Accessories to Sound Solutions amp portable PA Systems Soundfield Systems Portable amp Installed Tel 01202 861696 Fax 01202 654919 Ex ae Solutions including portable PA 5 CONTACT Doug Haigh Tel 01202 861696 Email proo mvs co uk WEBSITE www mvsav co uk Product Range Manufacturer s BTECH DG
3. 2012 S 143 238386 2013 S 025 038023 Framework Y12072 Issue No 5 Section One Scope and Context In accordance with best procurement practice EU amp UK Procurement Directives amp Regulations and Kent County Council s Standing Orders Kent County Council the Contracting Authority on behalf of PROS Group wishes to create an accessible Multi Supplier Framework Agreement the Agreement split into 5 five individual LOTS for the supply and delivery of Interactive Technologies Audio Visual Solutions amp Associated Equipment Y12072 Each LOT will be classed as an individual Framework Agreement that will have a common purpose and share common terms and conditions which are detailed in this document Each LOT will be identified by the use of a sub reference number which shall be prefixed by the main Framework reference number Y12072 PRO5 comprises four of the largest public sector professional buying organisations in the UK with a combined purchasing power in excess of 2 billion per annum The PROS organisations are representative of in excess of 200 local authorities and funded organisations Working together the PROS group use their extensive buying power to help local authorities in England and Wales e get the best value solutions in key markets on commonly purchased goods and services e deliver savings which contribute to local efficiency targets e save time effort and costs by accessing pre negotiated compliant proc
4. Sound Solutions amp portable N A PA Systems Tel 01296 720949 5 Soundfield Systems Portable amp Installed Fax 01296 720951 AWARDED LOTS CONTACT Richard Jones Tel 01296 720949 Email sales hopco co uk WEBSITE www hopco co uk Product Range Manufacturer s Cello Hopco LG Panasonic Televisions amp Associated Equipment Phillips Sagem Samsung Sanyo Sharp Sony Toshiba Framework Y12072 Issue No 5 Hugh Symons Audio Visual hugh symons audio visual Hugh Symons Group Ltd Alder Hills Park 16 Alder Hills Poole AWARDED LOTS Interactive Technologies Audio Visual Dorset Solutions amp Associated Equipment Televisions amp Associated Equipment BH12 4AR systems Accessories to Sound Solutions amp portable N A PA Systems Soundfield Systems Portable amp Installed Tel 0870 849 0215 Fax 0870 849 0216 2 oe Solutions including portable PA N A ES CONTACT Jo Kenny AV Business Development Manager Tel 0870 849 0215 Email av hughsymons com WEBSITE www hughsymonsav com Product Range Manufacturer s a Interactive Technologies Audio Visual Casio CleverLCD Elmo Epson Gyration Hitachi Promethean SMART Solutions amp Associated Equipment Framework Y12072 Issue No 5 Millennium Business Systems Ltd Millennium Business Systems tm Education Division m le n nN L mMm
5. support amplification LOT 3 This lot has not been awarded Framework Y12072 Issue No 5 LOTs 3 amp 4 have not been awarded as the responses received did not demonstrate best value The Contracting Authority has a responsibility to continually demonstrate that all operating contracts and tenders deliver value for money and does not bend it to accept any tender for all or any part of the requirement and will not accept responsibility for any expense or loss which may be incurred by any tenderer in the preparation of the tender Please contact the Lead Authority for details of the current Educational Audio Contract that will cover these requirements LOT 5 Soundfield Systems Portable amp Installed LOT 5 is for the supply delivery and installation of Audio to enhance primarily a classroom environment Studies have shown the market the benefits and advantages of audio voice enhancement amplification SoundField Sound Field Voice Reinforcement System and many other names that may exist for this product type Such studies have gone on to show how such systems could improve academic performance and potentially test results Whilst a classroom or hall environment is the primary location for products covered under this LOT Pro5 by no means wishes to limit the framework to only school or Academy use and sees no reason why such technology and products could not be used in care industrial and commercial premises as well wit
6. EC Ltd Hedley a a rr IRR Business Systems Ltd MVS Audio Visual Using the Framework Users can use the Framework in two ways either to call off from the Framework on the basis of tendered cost methodology or to re open competition by way of a mini competition Calling off from the Contract The Framework has been established using a basket of goods most commonly purchased along with estimated quantities maximising economies of scale These prices will be applicable to any products purchased and any work commissioned under the Framework and in calling off from the Framework users simply need to contact the supplier they identify as providing best value for money for the products or services they require Users will need to advise the supplier ideally by way of a project brief of the products services they require and the timescale within which they want the products services delivered Users should contact the Participating Authority for price lists relating to Lots 1 2 amp 5 Please note that lowest item price may not necessarily equate to best value and users must factor in installation costs where necessary Framework Y12072 Issue No 5 Conducting Mini Competitions In order to adhere to The Public Contracts Regulations 2006 users are requested to follow the steps outlined below when wishing to place orders under this Agreement 1 The user must invite all suppliers who are a party to the Framework and who ar
7. Framework Y12072 Issue No 5 Interactive Technologies AV Solutions amp Associated Equipment Pro5 USER GUIDE ISSUE NO 5 Contract Period 3 years 23 July 2012 to 22 July 2015 option to extend to 22 July 2016 Copyright in this material vests in Commercial Services on behalf of PROS and must not be copied or otherwise reproduced without the prior written permission of Commercial Services on behalf of PROS Commercial Services and PRO5 disclaim any liability for any loss or damage that may arise as a consequence of the misuse or abuse of this material Users of the material do so on the basis that they will seek their own independent advice on the relevance of the material for their particular requirements Framework Y12072 Issue No 5 CONTENTS SECTION 1 SCOPE AND CONTEXT SECTION 2 USING THE FRAMEWORK SECTION 3 SUPPLIER CONTACT DETAILS SECTION 4 MONITORING FORM SECTION 5 TERMS AND CONDITIONS OJEU AWARD NOTICE LEAD AUTHORITY CONTACT DETAILS Stefanie Tyler Product Manager Stefanie tyler kcs4education co uk Tel 01622 605437 David Perfett Product Specialist David perfett kcs4education co uk Tel 01622 605325 Please NOTE Our telephone numbers will be changing later in the year Kent County Council Commercial Services Kent County Supplies Gibson Drive West Malling Kent ME19 4QG Original OJEU contract ref 2011 S 249 406029 OJEU Award Notice ref
8. M Goodmans Humax LG Mitsubishi Televisions amp Associated Equipment Panasonic Philips Sanyo Samsung Sharp Sony Toshiba Videocon Framework Y12072 Issue No 5 SECTION 4 MONITORING FORM INTERACTIVE TECHNOLOGIES amp AUDIO VISUAL SOLUTIONS MONITORING FORM Name and address of organisation purchasing products services Name of awarded Supplier Date of purchase contract Items purchased Total estimated value of order contract Please give brief details of your experience using the framework agreement Framework Y12072 Issue No 5 SECTION 5 TERMS amp CONDITIONS AND OJEU AWARD NOTICE Terms and Conditions Adobe OJEU Award Notice Adobe Adobe
9. e amp Installed Tel 020 8814 5955 Fax 020 8569 6616 2 oe Solutions including portable PA N A ES CONTACT Dominic Hall Tel 07801 648361 Email dhall gvmulti media com WEBSITE www gvmulti media com Product Range Manufacturer s a Interactive Technologies Audio Visual Casio CleverLCD Elmo Epson Gyration Hitachi Promethean SMART Solutions amp Associated Equipment Framework Y12072 Issue No 5 Hedley Solutions Ltd Head Office 4 H ED LEY Millennium House Dukesmead Werrington AWARDED LOTS i a Interactive Technologies Audio Visual Solutions amp Associated Equipment Pe EEO 2 Televisions amp Associated Equipment PEA 6ZN a Sound Solutions including portable PA N A systems Accessories to Sound Solutions amp portable N A PA Systems Tel 01733 383700 a Soundfield Systems Portable amp P Fax 01733 383701 Installed v CONTACT James Tuohy Project Manager Tel 01733 383700 Email avsales hedleysolutions co uk WEBSITE www hedleysolutions co uk Product Range Manufacturer s Soundfield Systems Portable amp Installed Sahara SMART Framework Y12072 Issue No 5 Hopco Ltd Hopco Limited Lower Church Farm Church Lane Mursley Interactive Technologies Audio Visual Solutions amp Associated Equipment Bucks Televisions amp Associated Equipment sound Solutions including portable PA N A Accessories to
10. e capable of delivering the customer s particular requirement within the relevant lot For example if the user wished to procure an Interactive Whiteboard they would need to invite all awarded suppliers within Lot 1 of the Framework to participate Users must ensure they quote ref Pro5 Agreement Y12072 on all requests The user shall formulate a project brief containing full details of the requirement This should include as a minimum a set of outcomes the supplier is expected to deliver and the timescale within which they are required to deliver the products services The user shall send the brief to all suppliers within the Lot either in writing or via email inviting them to submit a tender setting a time limit for the submission of written responses Tender submissions must be submitted to a named and secure point and shall remain unopened until the closing date and time stated in the supplier brief has elapsed If the user can determine a commonly purchased basket of goods within a specific Lot it is possible to perform a mini competition that would cover a defined period of time i e quarterly 6 monthly or call off quantity negating the requirement to mini competition on a more frequent basis This must be communicated to all the tenderers at the beginning of the process The written responses should be kept confidential until the tender return deadline has passed The tender submitted shall be evaluated using all or part of the eva
11. h the appropriate guidance and consultation provided to the End User Participating Authority by the awarded supplier on the product solution that will meet their specific requirements Soundfield Systems will invariably be used in a classroom with Interactive Whiteboard technologies in situ Soundfield Systems that require installation will either be pre installed in advance of Interactive Technologies in a classroom or at the same time in the case of a new build requirement etc More recent Soundfield Systems can be retro fitted after an Interactive Whiteboard or alternative Interactive Technology has been installed This LOT would also include installed PA System s as the same installation capability criteria would apply Installed PA Systems would be undertaken utilising a mini competition of awarded supplier s under this LOT Suppliers may be required to undertake site surveys visits in order to assess and advise the End user of the most appropriate choice of Soundfield Framework Y12072 Issue No 5 Awarded Suppliers The following table sets out the suppliers in each lot appointed to the framework Lot 1 Lot 2 Lot 3 Lot 4 Lot 5 Interactive Televisions Sound Accessories Soundfield Technologies and Solutions to Sound Systems Audio Visual Associated including Solutions amp Portable amp Solutions amp Equipment portable portable PA Installed Associated Systems Equipment AVM Education Ltd CD
12. he provision of interactive technologies amp associated equipment contributing to a collaborative and engaging learning environment Supporting audio LOTS 3 5 provides an interactive foundation to assist teachers and learners to face the challenges ahead in the current economic climate LOT 2 Televisions and Associated Equipment Television is a visually stimulating and interesting medium to children Therefore it can be used to assist reluctant learners by creating interest and removing pressure that can accompany traditional learning techniques Television is a useful educational tool if used correctly and in moderation Television can assist with academic learning and also children s social and emotional development LOT 3 Sound Solutions including portable PA Systems An educationally robust sound system should ideally stand the test of time Subject to classroom hall or external use as deemed appropriate to the devices intended use and excluding any misuse by the End User Sound has typically involved individual or group listening in classrooms halls or for public performance use Prod is looking for the provision of products that are of a robust construction with an emphasis of design specifically suitable for the education market This lot has not been awarded LOT 4 Accessories to Sound Solutions amp portable PA Systems This LOT will primarily include microphones headphones and loudhailers etc that
13. luation criteria set out during the initial tender process listed below The client may choose which of the head criteria they wish to use and may include there own sub criteria to provide more specific detail and set the weightings to reflect the needs of the mini competition The assessment criteria along with details of the methodology the client is proposing to adopt during evaluation must be communicated to all tenderers invited to compete at the initial brief stage and must not substantially change the specification laid out in the original tender The requirement will be awarded on the basis of Most Economically Advantageous Tender Assessment Criteria Compliance to tender Added Value Service Capability Framework Y12072 Issue No 5 Monitoring the Framework As this is a Framework Commercial Services on behalf of Kent County Council will not be involved in the day to day management of the suppliers and the products or services they provide Commercial Services on behalf of KCC will however be closely monitoring the progress and performance of the Framework throughout its duration In order to do this effectively it is a requirement of Commercial Services on behalf of KCC that users return a copy of the Monitoring form in Section 4 for each order placed as a result of a mini tendering exercise Framework Y12072 Issue No 5 SECTION 3 SUPPLIER CONTACT DETAILS i i L i i i i 1
14. tal Ex Pro Hannspree i can Ice crypt Interactive Technologies Audio Visual Solutions amp Associated Equipment Konig LG Lupo Digital Onkyo Panasonic Phillips Pioneer Plextor Proactive sourcing Sahara Samsung Sanyo Sharp Sony Technisat Toshiba Videocon Yamaha a Soundfield Systems Portable amp Installed Televisions amp Associated Equipment Framework Y12072 Issue No 5 Connevans Limited Bridge House 1 Nutfield Road Merstham Surrey AWARDED LOTS Solutions amp Associated Equipment sound Solutions including portable PA N A systems Accessories to Sound Solutions amp portable N A PA Systems Soundfield Systems Portable amp Installed Tel 01737 247571 Fax 01737 223475 CONTACT John Popplestone Tel 01737 247571 Email info connevans com WEBSITE www connevans co uk Product Range Manufacturer s Azden Connevans SoundRanger a Soundfield Systems Portable amp Installed Framework Y12072 Issue No 5 GV Multi media GV Multi media Limited amp Multi media NATIONWIDE AV SOLUTIONS PROVIDER Unit 1 Inwood Business Park Whitton Road Hounslow Middlesex AWARDED LOTS Interactive Technologies Audio Visual TW3 2EB Solutions amp Associated Equipment Televisions amp Associated Equipment systems Accessories to Sound Solutions amp portable N A PA Systems Soundfield Systems Portabl
15. urement arrangements The Prod Group consists of the following e Central Buying Consortium CBC e Eastern Shires Purchasing Organisation ESPO e North East Procurement Organisation NEPO e Yorkshire Purchasing Organisation YPO For information a complete list of the current PRO5 membership is listed at www espo org ojeu framework permissible users Framework Y12072 Issue No 5 Section 2 Using the Framework Benefits of using the Framework e Users can re open competition within the framework removing the need to conduct a full tender exercise or lengthy supplier evaluation each time they have an Interactive or Audio Visual requirement saving time and costs associated with procurement exercises e This framework is fully compliant with the Public Contracts Regulations 2006 e Terms amp Conditions are established to underpin the Framework see section 5 e The Framework will be managed and monitored by Commercial Services acting for Kent County Council on behalf of our Users and your views and requirements will be taken into account when reviewing and developing the contract e The Framework has been established using a basket of goods most commonly purchased along with estimated quantities maximising economies of scale The framework has been divided and awarded as 5 five individual lots LOT 1 Interactive Technologies Audio Visual Solutions amp Associated Equipment LOT 1 is primarily concerned with t
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