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OPAMA Programme Approval User Guide

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1. You can upload 7 document only if you hold the necessary information on more than one document please combine them into ane first which must not exceed 7 Mb You can upload docx xlsx or pot files Back Save and exit Save and continue Discard and exit Save and return to summary Fig 20 Page 29 of 56 Questions O6 a Describe the involvement of the partner s e g participation in teaching provision of resources etc O6 b Estimate the percentage of the programme to be provided by the partner institution O6 c Describe the monitoring regime in place to ensure the quality of the external provision Q6 d Upload the report of the site visit to the off campus location as required by the university s Collaborative Provision policy 6 4 4 Fourth screen Placements including study abroad Q7 Q8 This screen will appear if you included Placements and or Recognition of Study or Award of Credit via off campus study or placement in your responses to Q3 see fig 21 Stage 1 Programme Proposer Section 4 Collaborative provision partnerships and placements Placements denotes a required field Q7a Please indicate the off campus study or placement type z gt Placement Q7b Please describe the nature of the off campus study or placement including how time will be spent the length of time out and the number of off campus or placements students can expect to take during the programme max 500 characters Q7c Is this a
2. O6 g Mode of study definitions are dictated by HEFCE Only choose Full time if the nested award entails periods of study of at least 21 hours per week for at least 24 weeks of the year this will be the case for the majority of courses However if the course is full time in terms of attendance but does not last at least 24 weeks in one academic year you should choose Full time other Only choose Distance learning if the entire nested programme is delivered this way O6 h Choose the units of length to be used for the nested awards in most cases this will be years but could be months or weeks depending on the type of programme Page 23 of 56 6 i and j Enter the minimum and maximum number of years months weeks must agree with Q6 h above relevant to the nested award There is a table of prescribed minimum and maximum periods in the QA Guidance O6 k If the title of the nested award is different from that of the main award see Q6 b above it will need a different Route code which forms the final characters of the course code when the programme is set up on SITS If you know your proposal will contain nested awards requiring a different Route code please obtain this from your Faculty Quality Administrator preferably before you start the process see 2 3 above When you ve answered all the above questions click the button to make a record on OPAMA of the nested award If there is more than one nested award repeat
3. 99 smes noma 2 xB amp amp G4 e amp om 1B iI S F General and advanced electronic and information engineering design techniques body p These are achieved through the following teaching earning methods and strategies max 5000 Characters x3 6B Be 8 s wn MEZ QB source B I S J e2 e E 99 Styles l Format Acquistion of 1 2 and 3 is through all modules studied and engaging in lectures tutorials and laboratory experiments body They are achieved through the following assessment methods max 5000 Characters x i e e e eh gt AE S oa m Q 37 A source BIS i e E E 99 styles Normal 2 Tests of the knowledge base is through unseen written examinations assessed essay coursework simulation based coursework project reports and presentations body p Fig 26 Page 35 of 56 Questions O1 a Describe usually in list form the areas of knowledge and understanding to be acquired by students taking the programme Please use numbers or letters to define your lists rather than bullet points which will not render well when the text is transferred to SITS fields Using numbers letters will also make it easier to refer to items on the list when you complete the following two fields O1 b Describe list the teaching methods strategies which will be used to achieve the areas of knowledge and underst
4. 2 Second screen Interview policy and other requirements Q4 see Fig 40 Stage 1 Programme Proposer Section 16 Entry qualifications and selection process Interview policy 04 Will interviews be conducted for entry to the programme Yes No Q4a Please state the criteria for offering an interview eg all candidates under consideration only those with unusual qualifications circumstances etc max 300 characters Q4b What form does the interview take max 130 characters Q4c Whatis considered at interview max 130 characters Fig 40 Question Q4 If interviews are to be conducted for entry to the programme click Yes which will make Q4 a b and c to appear Please provide brief details about the interviews in the three text boxes provided Other requirements Q5 7 see Fig 41 Page 51 of 56 Other requirements 05 Does the programme require an occupational health check Yes No 6 Are Disclosure and Barring Service DBS checks a requirement of the programme O Yes No Q7 Do students need to apply for an Academic Technology Approval Scheme ATAS Certificate to study in the UK 5 Yes w No Back Save and exit Save and continue Discard and exit Save and return to summary Fig 41 Questions O5 Q6 Check with your Faculty Quality Administrator whether the students on the programme will require an occupational health check and or DBS check and indicate Yes or No acc
5. 3 Q6 g and h See Fig 23 Stage 1 Programme Proposer Section 5 Modes of attendance and length of study Main programme Master of Engineering Hons in Electronic and Information Engineering denotes a required field Q1 Please confirm the mode of attendance units of length and the min max number of units for the main programme s UMEHA4C SEB full time programme i Mode of attendance Full Time 7 Does the fulltime course offer at least 21 hours of study includes Yes both tuition and private study per week for at least 24 weeks of the No year i Units of length YEARS 7 Min number of years months weeks it can be studied 4 Max number of years months weeks it can be studied 1 ol Back Save and exit Save and continue Discard and exit Save and return to summary Fig 23 The example above shows only a full time option If you previously indicated that a part time version of the programme needs to be set up on SITS Section 2 Q9 this screen will contain 2 columns of data instead of one Page 32 of 56 Q1 The drop down list will default to Full time You will need to change it to Full time other if you answer no to the question below Choose a unit of length years months or weeks and enter the minimum and maximum periods of study available in that mode of attendance expressed in the currency you selected The minimum and maximum lengths of the programme must accord
6. Programme Proposer Section 1 Programme Development and Approval Committee approval to proceed Anew academic programme may not be developed until initial approval has been given by the Programme Development and Approval Committee PDAC Please refer to Quality amp Academic Support for further guidance if you do not have this approval denotes a required field Q1 Please upload the Programme Proposal Form No file selected You can upload 1 document only if you hold the necessary information on more than one document please combine them into one first which must not exceed 1 Mb You can upload docx x sx or ppt files Q2 Please enter date of approval by PDAC to proceed 25 Mayl2014 al Q3 When do you wish the new programme to start Year 2015 16 ACADEMIC YEAR 2016 17 ACADEMIC YEAR 2017 18 ACADEMIC YEAR 2018 19 ACADEMIC YEAR Month September p Fig 6 Q1 asks you to provide evidence that you have been given the go ahead to proceed with the proposal by the Programme Development and Approval Committee You can upload a copy of the relevant PDAC minute or the text of an email from a responsible individual e g the PDAC Chair or Secretary your Dean of Faculty or Head of Department indicating that approval has been given See Section 5 3 for tips on uploading documents Q2 Enter the date of approval by clicking on the calendar Q3 Choose the academic year of the proposed first Year One intake followed by
7. Undergraduate major minor Intercalated degree CPD Programme Q12 Does the programme have more than one academic pathway amp No Yes Back Save and exit Save and continue Discard and exit Save and return to summary Fig 8 Page 16 of 56 Questions O8 Choose the normal length of study full time for the programme Your answer will dictate the qualification options available to choose from in the question below and will ensure the correct programme and course codes are set up on SITS If the programme is not to be offered full time indicate this and you will be directed to the same question relevant to part time programmes Q10 O8 a appears once the length of study has been chosen Choose the relevant qualification from the available options Q9 If separate part time version of the programme will need to be set up on SITS indicate yes applies to most postgraduate programmes but only a very few undergraduate programmes most likely those in Nursing UCAS programmes do not require a part time version O10 Choose the normal length of study part time for the programme Your answer will dictate the qualification options available to be chosen in the following question O10 a Select the relevant qualification from the available options which are tailored to the length of study and the Faculty code provided in Q3 above Q11 Indicate the designation of the programme the options list will be tailored dependi
8. accurately the percentage to be attributed to all of them In this case it may be easier to complete Q2 first Remember to click Add for each of the departments which are involved in order to create a list whose percentages add up to 100 Q2 Briefly describe the nature of the contribution of each of the named departments Q3 This is a QA requirement applicable to undergraduate Joint Honours degree programmes only to ensure that there is a rationale for putting the two subjects together Click to proceed 6 11 SECTION 11 NEW RESOURCE REQUIREMENTS Use this section to make it clear to the approval Panel that preparations have been made to ensure that the new programme will be properly resourced in terms of Library IT and any other resources see Fig 29 stage 1 Programme Proposer Section 11 New resource requirements Q1 Are there any new Library resources needed needed for the delivery of this programme e g subscriptions to e journals new additional licences copyright considerations Yes No Q1a Please state any other extra unbudgeted resources needed for the delivery of this programme max 300 characters Subscription to e journal Q2 Are there any new Information Technology resources needed for the delivery of this programme e g databases new additional licences Yes No Q2a Please state any other extra unbudgeted resources needed for the delivery of this programme max 300 characters Use o
9. in the collaborative activity auhani Q4 Please add details of all partner institution s involved in the collaboration by using keywords and selecting from the dynamic list If an institution is not on the list please contact your SQA Add Partners added INS code INS Name Country Delete B24 Birkbeck Uniwersity of London Delete QO4a Please indicate the type of collaborating institution Other UK education provider public sector 05 Please upload a copy of the risk assessment form relating to the partnership agreement relevant to this proposal No file selected You can upload 7 document only if you hold the necessary information on more than one document please combine them into one first which must not exceed 7 Mb You can upload docx xlsx or ppt files 05a Please also upload a copy of part 1 of the Partner Profile and checklist submitted to College Education Committee No file selected You can upload 7 document only if you bold the necessary information on more than one document please combine them into one first which must not exceed 7 Mb You can upload docx xlsx or ppt files Back Save and exit Save and continue Discard and exit Save and return to summary Fig 19 Questions Q4 This is a dynamic search box Enter a keyword about the institution e g Birkbeck and select the institution code when it appears Then click Add Repeat for any other collaborative partners as necessary Note because this 1s
10. programme is inclusive to all students see Fig 37 Page 47 of 56 Section 15 Inclusivity Please detail the measures to help ensure that the programme is inclusive to all students under each of the following categories Q1a Anticipatory max 300 characters All students in receipt of an offer receive an information booklet on the support services offered by the College Q1b Flexible max 300 characters A wide range of teaching methods are utilised Assistance can be given in practical labs for those with mild disability this has to be assessed in every individual case Qic Collaborative max 300 characters Individuals are assessed with the Faculty Disability Officer and the Departmental Education Co ordinator or their nominee to identify what adjustments can be made to ensure the student has every opportunity for a full Engineering education on the course Q1d Transparent max 300 characters Exam paper marking is carried out by two academics as first and second markers and also the extenal examiners will check the detailed marking Q1e Equitable max 300 characters Advice has been taken from the Equality and Diversity Department to ensure assessment methods do not unfairly discriminate against students with disabilities Fig 37 O1 a e Please explain the measures that you have in place to ensure that the following aspects of the proposed programme reflect the principles listed the aims objectives learni
11. the process from Q6 a to Q6 k and click for each new nested award you wish to create Warning uf you Save and Continue Save and Exit without clicking Add the details you have entered about nested awards will be lost The list of added nested awards should look like this fig 15 ZHBO1 A otage 1 Programme Proposer Section 3 Award details E Nested Awards denotes a required field Q Is there one or more nested award s within this programme Yes No Nested award s added Award Award Credits Special Designation Mode of Units Min Pathway Delete Tithe FECTS criteria attendance of Max code length number of units UBEHS3C Electronic 360 180 NA Undergraduate Full Time YEARS 310 SEB Delete Bachelor of and single subject Engineering Information Hons Engineering Fig 15 Only once you have clicked on for the last time click to progress to the next screen Page 24 of 56 6 3 3 Third screen Exit Awards Q7 If you answered no to Q6 you will come directly from there to this page The definition of Exit Awards is available in the Help section and the QA guidance Exit awards are not created on SITS but are likely to be applicable if a student leaves before completing a main award see fig 16 Stage 1 Programme Proposer Section 3 Award details B Exit Awards O7 Will the main programme include the standard exit awards for its award type as required by College Regulations E Standard exit award
12. with the lengths of programmes as stipulated in the College Regulations for taught programmes a link to the Regulations is available from the Help screen The maximum period of study as stated includes any periods of interruption Click to proceed to the next section 6 6 SECTION 6 PROGRAMME DURATION This section concerns the shape of the period s of study which make up the programme See Fig 24 Section 6 Programme Duration denotes a required field Q1 When will the programme run Standard undergraduate year QO Are there any additional entry points to the programme Yes 5 No QO2a What other entry points to the programme are there max 230 Characters Q3 If any of the years of the programme are longer than standard please give details max 250 Characters Back Save and exit Save and continue Discard and exit Save and return to summary Fig 24 Questions O1 Choose the running length of the academic year or period of study if shorter than an academic year The list will default to either the undergraduate standard year or the postgraduate standard year depending on the level of the programme These both assume that the year starts in September There are other options to start in January or April or you can select other if you do this Q1 a will ask for further details of the non standard period Page 33 of 56 Q2 If there are additional entry points answer no You will then
13. within UoL 7 Q2a Which institution will be responsible for the administration of the programme including admitting students King s College London p Q2b Which institution will be awarding the degree King s College London 7 Fig 17 Page 26 of 56 Questions Q1 The initial question establishes the basic level of collaboration starting with a simple Yes or No response If you answer no to this question you are saying that the entire programme is taught at King s by King s staff You will bypass the rest of this section and be taken directly to Section 5 If you answer yes the other questions on this page will appear Q2 This question determines whether the collaboration is at the highest level i e the proposed programme is a fully fledged joint dual or multiple award If in doubt about the definitions of these types of award consult the QAS office If you indicate one of these types of degree you will also need to complete Q2 a and Q2 b If however you choose None of these as you response to Q2 you will be asked to proceed directly to Q3 on the same page see fig 18 Note that Q3 will appear in either case since joint or dual awards may well have other elements of collaboration within them e g placements etc Q3 Please indicate if the programme involves one or more of the following collaborations some of these can also apply to joint degrees E Programme has access feeder programme for en
14. Committee for final approval Page 5 of 56 The OPAMA Programme Approval task replaces c and d on the above list and adds the creation of the new programme on SITS as the final post approval outcome 2 2 KNOW YOUR LOCAL PROCESSES AND PROCEDURES Make sure you check out your local departmental and Faculty processes Proposals will have to go through some kind of department level scrutiny to ensure that it fits the departmental strategy as well as that of the Faculty and the university OPAMA enables you to build and save a draft version of your proposal to email your draft to appropriate people and once you ve received their feedback to make and save any necessary amendments to your draft before making a formal online submission to the School 2 3 GET PROGRAMME ROUTE CODE S FROM YOUR FACULTY S QUALITY ADMINISTRATOR The OPAMA programme approval process does not require any practical knowledge of SITS however some of the questions asked early in the process are designed to enable the assembly of the various components of the codes which will be transferred to SITS on approval But before you start to build the programme you will need to obtain from your Faculty Quality Assurance Administrator a unique set of discretionary letters to form the final part of the course code this is called the route code One code needs to be assigned to each academic pathway for admissions purposes codes must comply with the following schema Ty
15. Directorate of Students amp Education INGS Student Business Systems College KIS 2 HEAR Project OPAMA LONDON workstream _ OPAMA Programme Approval Guide to completing the online Programme Proposal Form User Guide for Programme Proposers Essential Reference for Faculty Institute School Quality Administrators Author Christine Saunders Email opama support kcl ac uk OPAMA Programme Approval task Release 1 0 25 February 2015 User Guide part 1 of 3 Proposer Version no 1 0 24 February 2015 Contents Welcome amp Introduction 1 Why put programme approval online 1 1 Accuracy auditability amp accessibilit 1 2 Automating the set up of programmes of stud 1 3 SITS as the gold source of data 1 4 Programme specifications nanara DR A 2 Before you start 2 1 Know the university s process for approving new programmes of study 2 2 Know your local processes and procedures 2 3 Get programme route code s from your Faculty s Quality Administrator ADAN NA 3 Access to OPAMA programme approval 3 1 PRS record on SITS 3 2 New staff 3 3 Logging in 3 4 Process diagram stage 1 onnn vy 4 Confirming your personal details 10 4 1 Confirm your details screen 10 5 General principles of using OPAMA online forms 11 5 1 Navigation 11 5 2 Using text in OPAMA some do s and don ts 12 5 3 Uploading documents 12 6 Completing the online form walkthrough 13 6 1 Section 1 PDAC approval to p
16. EH3C Bachelor of Engineering Hons EB programme z O6b What is the title of the nested award Electronic and Information Engineering Qc What is the minimum credit value of the 360 award 06d What is the ECTS equivalent credit value 120 O6e Please detail any special criteria WA Q6T What is the designation of the nested Undergraduate single subject award Undergraduate joint subjects Undergraduate major minor intercalated degree CPD Programme Qg Indicate the mode of attendance for the Full Time EB nested programme Q6h Units of length for the nested programme WEARS 06 Min number of years months weeks it can 3 be studied Q6j Max number of years months weeks it can be studied Q6k If the title of the nested award is different SEB from the main award please insert its Route code here Add Fig 15 Questions O6 a Select the award i e the qualification of the nested programme from the drop down list of available options O6 b Enter a title for the nested award This may be the same as that of the main award or different if the focus of the curriculum justifies it O6 c amp d Enter a minimum credit value for the nested award and its ECTS equivalent as with the main award if there can be a range of values for these please state the range in the special criteria text box Q6 e O6 e Enter any special criteria for the award O6 f Choose a designation for the nested award
17. Engineering Hons in Electronic and Information Engineering Q12 Please add Short Name of programme title max 15 characters ELEC INFO ENG M Fig 11 Q12 a screen number to be corrected Insert your own Short Name for SITS based on the qualification subject title to a maximum of 15 characters Page 19 of 56 O13 O14 Q15 The final three questions on this screen are required for external reporting to HESA fig 12 Answer Yes or No to each of them Q13 Is this course available exclusively specifically designed for a specific group of people and not available to other suitable qualified candidates Yes No Q14 Is this a Teacher training course Yes No Q15 Is this course exclusively for incoming study abroad exchange students Yes No layout only Back Save and exit Save and continue Discard and exit Save and return to summary Top of Page Fig 12 Click to proceed to Section 3 of the form 6 3 SECTION 3 AWARD DETAILS 6 3 1 First screen Q1 a to Q5 see fig 13 Page 20 of 56 Stage 1 Programme Proposer Section 3 Award details ED Master of Engineering Hons in Electronic and Information Engineering Qia Awarding institution body King s College London King s and other institution QO1c Teaching institution HE SAJ Student is taught wholly at reporting institution M Intended qualification QZ The final award title of the proposed programme is Electronic and Inf
18. ITTEE CONSIDERATION The Faculty Quality Administrator will check the proposal and will help fill any gaps you may have left or change fields responses where these have been inaccurately entered If substantial changes are needed particularly to the Educational Aims and Objectives and or the Pattern of Study the SQA may return the proposal to you you will receive an email to let you know for amendment Once the proposal is considered ready for consideration by the Faculty Education Committee or equivalent the SQA will take it offline and circulate it to members of the Committee which will meet to discuss the proposal in the usual way Following consideration you may find that the proposal is returned to you via OPAMA for further changes to be made or else the SQA may make those changes and notify you Finally once approved the SQA will record on OPAMA the relevant date s of approval by the Faculty Education Committee the representative from the College Education Committee and your Faculty s External Peer The proposal is then sent via OPAMA to the Quality amp Academic Support Office to undergo final scrutiny and approval from PDAC before the approved programme is uploaded to SITS At this point you as proposer will be notified that the programme has been given final approval Please keep an eye on your email for messages from opama kcl ac uk as you may be asked for further input at any stage of the process prior to approval Pag
19. Panel will take this into account when considering the proposal Click to proceed 6 12 SECTION 12 STUDENT NUMBERS AND FEES In this section you are asked to provide estimates of student numbers and clarify the fee arrangements Your responses should replicate what has been agreed in the business plan for the new programme See Fig 30 Page 40 of 56 Stage 1 Programme Proposer Section 12 Student numbers and fees Q1 What is the estimated intake of Home EU students per year Year 1 Year 2 Year 3 Fulltime Part time Q2 What is the estimated intake of overseas students per year Year 1 Year 2 Year 3 Full time Q3 What is the major source of funding for this Programme HE FUNDING COUNCIL FOR ENGLAND p Q4 Will the tuition fees be at the standard level detailed in the College s fee schedule Yes No Notyet determined Q4a Please provide further details of the intended fees including a rationale for the difference from the standard max 300 characters Q5 Is the programme eligible for NHS bursary Yes No Q6 Should the fees be billed at the programme or unit module level Programme p Back Save and exit Save and continue Fig 30 Questions Q1 Q2 Insert the estimated intake for the start date plus 2 years of both full time and part time students both Home EU and Overseas Page 41 of 56 Note the part time numbers should be entered as actual students not ftes Q3 Choose th
20. a new data gathering process some Page 28 of 56 partner institutions may not yet be recorded on SITS and will not be found tn the search If this ts the case contact the Planning amp Analytics team to get the institution added to the background table so it can be selected and add it later to your proposal O4 a Choose the type of institution from the drop down list Q5 and 5 a Upload the risk assessment pertinent to the collaboration and also the Partner Profile and checklist as required under the university s collaborative provision policy Click Save and continue 6 4 3 Third screen Partnership programmes Q6 You will only see this screen if you ticked the Partnerships box as part of your response to O3 fig 20 Stage 1 Programme Proposer Section 4 Collaborative provision partnerships and placements Q6a What is the nature of the involvement of the external body Provides teaching on a core module and facilities for the study of Klingon not found anywhere else in the university Q6b Estimated average percentage of the programme to be delivered off campus by the external body 10 Qc What mechanisms will be put in place to ensure the ongoing monitoring of the delivery of the programme to include monitoring of learning resources off site or by the extemal body Review meetings three times a year surveys etc etc 06d Please upload the report of the visit to the off campus location No file selected
21. al activities interests Paid or voluntary work Work Shadowing observations Specific employment requirement Q3 Use this field to expand on any of the above and or add other additional requirements if applicable max 300 characters Back Save and exit Save and continue Discard and exit Save and return to summary Fig 38 Questions 1 a Tick any that apply from the list of academic qualifications Depending on what you ve ticked further details will be requested On the example below Fig 39 which is part of a proposal for an undergraduate programme the criteria ticked were A Levels aptitude tests and non standard English language requirements Page 49 of 56 Stage 1 Programme Proposer section 16 Entry qualifications and selection process Q1a What are the academic criteria for entry to this programme please be as precise as possible AS Level ALevel Aptitude tests English language requirements if different from the standard for the department level A Level grade profile required Other 4 Level please indicate profile here alpha field max 4 characters AAA A Level please state specific subjects required max 150 characters AAA or equivalent with Ain Maths OR Further Maths and Ain Physics OR A AB or equivalent and Ain Maths or Further Maths and Bin Physics Aptitude tests details and threshold for entry to fhe programme max 150 characters English language requirements details and threshold for ent
22. anding listed above O1 c Describe list the methods of assessment that will be used to achieve the areas of knowledge and understanding listed above Click Save and continue Repeat this process for the other 3 objective types clicking after you have completed each O2 a b and c ask the same questions about Intellectual skills O3 a b and c ask about Practical skills O4 a b and c ask about Generic Transferable skills 6 9 SECTION 9 QAA BENCHMARKING In this section you will provide information for the Approval Panel and for the Quality amp Academic Support office the relevant reference documents which have informed the programme proposal see Fig 27 Page 36 of 56 Stage 1 Programme Proposer section 9 QAA Benchmarking QAA Subject Benchmarking For help consult one of the following e Undergraduate http Avwww qaa ac uWwWASSURINGSTANDARDSANDQUALITY SUBJECT GUIDANCE Pages Honours degree benchmark statements aspx e Postgraduate http www qaa ac uW AssuringStandardsAndQuality subject quidance Pages Master 27 s degree benchmark statements aspx Q1 Please indicate the relevant QAA subject benchmark and or professional statutory and regulatory body guidelines max 5000 Characters Engineering and Computing Institute of Engineering and Technology IET Michael Faraday House Six Hills Way Stevenage SG1 2AY United Kingdom Q2 Please state how the programme has been informed by relevant subj
23. are copying pasting text from another document please make sure you tab out of the text box before you save your text Please consult the Quality amp Academic Support Guidance for programme proposals there is a link from this page for details of what is required for quality assurance purposes Click to proceed Page 34 of 56 6 8 SECTION 8 EDUCATIONAL OBJECTIVES This section asks you to enter a series of educational objectives in four categories using 4 consecutive screens Knowledge and understanding Intellectual skills Practical skills and Generic transferable skills The first of these sub sections is shown below Fig 26 Stage 1 Programme Proposer Section 8 Educational Objectives Q1 Please enter the educational objectives for this programme as relevant to the SEEC Credit Level Descriptors and indicate the teaching learning methods strategies and assessment methods used to achieve these Your responses should include any variations for nested awards if applicable Please use language which is accessible to students For help and more information visit http www seec org uk academic credit seec creditlevel descriptors 2010 The programme provides opportunities for students to develop and demonstrate knowledge and understanding and skills in the following areas Q1a Knowledge and understanding The programme provides knowledge and understanding of the following max 5000 Characters Q 33 A source E E
24. as those you would have found on the PAF but the order in which the information is gathered has been changed This is in order to ensure that the correct relationships are created in the background between the pieces of For the purposes of this document the term Faculty should hereafter be assumed to include all academic entities in King s College London with responsibility for Programme approval whether formally named as Faculty Institute or School Page 4 of 56 data enabling the complete dataset to be downloaded into the relevant SITS fields as soon as the Programme is approved with no separate creation process on SITS necessary 1 3 SITS AS THE GOLD SOURCE OF DATA Using OPAMA will enable the College to store information on SITS which was not previously stored in electronic form notably the text entered to describe the educational aims and outcomes with variations applicable to nested awards as appropriate a description of the pattern of study etc etc The aim is to make SITS the gold source of information about our programmes with a view to enabling information to be used in other publications such as the online prospectus web pages and Departmental handbooks without the need to key in the information again to another system thereby ensuring consistency of information for students Please therefore take care to ensure that the information you provide is of publishable quality but is also i
25. be prompted to add these in QO2 a Q3 Give details of any non standard lengths of study within an otherwise standard duration Click to proceed to the next section 6 7 EDUCATIONAL AIMS This is a BBEdit text box which means you can use basic formatting functions but please see 5 2 above in particular the request not to use ampersands or single quote marks There is a 5 000 character limit approx 600 words See Fig 25 Stage 1 Programme Proposer section 7 Educational Aims 2 Please enter the educational aims for this programme below stating any variations for nested awards if applicable Please use language which is accessible to students max 5000 Characters Q LH E source XDE BI I e To provide the students with deep knowledge and expertise in electronic and information engineering To give students practical and theoretical experience of a wide range of applications in the areas of electronics computer networks systems and programming and signal processing and telecommunications To equip students with advanced engineering and mathematical skills required for careets in the electronics and computer technologies industries body ul li For help and more information visit http Avwww kcl ac uk aboutkings qualityacademic prog approvalmod aspx Back Save and exit Save and continue Discard and exit Save and return to summary Fig 25 If you
26. compulsory part of the programme Yes No Q7d What is the total amount of credit to be gained from this activity 15 Q7e Please indicate in which year s the off campus study or placement type takes place Master of Engineering Hons in Electronic and Information Engineering UMEH4CSEB A iv E A e Wh Q8 Please provide a rationale for any such time outside the College other than that which is a requirement of a professional statutory or regulatory body max 250 characters Back Save and exit Save and continue Discard and exit Save and return to summary Fig 21 Page 30 of 56 Questions O7 a Choose an off campus study or placement type from the drop down O7 b e Describe the essential details of the period s of the study or placement as requested O8 Where the study placement isn t a requirement of a statutory body give a brief rationale for its presence in the programme Click to proceed to the next page Fifth screen Validation or accreditation by a professional statutory or regulatory body Q9 Q14 This screen asks you to provide information about any relevant validation timetables which should be borne in mind when considering the proposed programme for approval see fig 22 Section 4 Collaborative provision partnerships and placements Validation or accreditation by a professional statutory or regulatory body Q9 Does the programme require validation or accreditation by a pro
27. d4XK_y0 M3d96s8OSDUgMcl 7xQ3_UtrEkx43 VBFh1 uR TtEbTIDFOa YDFAQ vOhvc7RTNOTQNTTEGNghWy C B Googie P2 D K ING S IODA ollege gt LONDON Student Records a Choose Create new programme N Student Records Academic Staff Ho OPAMA Help Online programme OPAMA User Guides and FAQs for Programme and Module Propos Sanoo ators Approdyl Panellists and Chairs together Al messages with the template for the External Specialist s ant remain een o are arh from here z Status From Last updated date Subject Helpscreens and links to relevant websites are available within OPAMA to assist with filling in the online progra aor module approval form Read Unknown 11 Feb 2015 Please make sure you are familiar with your own School s programme module approval procedures including obtaining 8 approval before starting the online process If you have any questions relating to local requirements please contact your Sshool Quality Administrator in the first instance If you experience any problems using OPAMA please email the OPAMA project team at opama support kcl_ac uk B Unread Jonathan 09 Feb 2015 Hal B Unread Jai Shankar 04 Feb 2015 8 Unread AMATEST 04 Feb 2015 Modules e rogrammes Create a new module Onligehodule approval Modify or withdraw an existing module c S Module report il ov le availabili Tee af Paas King s College London Strand London WC2R 2LS England U
28. ding page click on the OPAMA tab fig 2 H meee OPAMA tab _ kel ac uk https situat1 cc kel ac uk urd sits urd runjsiw_portal url jEuJWWRUC Jay igle qHzf TIHM3 RLO_Wu7y5M gle Google P A A I INGS DOHODA OUELE LONDO Student Records Student Records Logged in Christine Saunders ACS01 Student Home Page Academic Staff Home re Cs L IPAMA z Access the online program and module apprroval page My Details fodule Information Allows you to view amp update your name and contact details held on the student record database 4llows you to view information relating to the modules you are responsible for View amp Edit Personal Details My Modules View amp Edit Address Details Module Teaching Splits Module Assessment Splits Personal Tutees Module Descriptions Allows you to view your students and see key information relating to them Find My Students rc Search Exam Timetable by candidate This container allows you to change your Student Records password Current tutees Change password Past tutees Photos of current tutees Module Approval View my current research students For Module Tutors allows you to view and reject students who have selected your modules For Help and information for Personal Tutors Programme Advisors allows you to view reject and approve your students module selections Programme Advisors My Reports Studen nd Photos Module Tutors Allows you to e mail y
29. e 25 of 56 O7 b amp c In either case any variations to the College Regulations need to be approved by the College Assessments amp Standards Committee formerly the College Assessment Board enter the date and evidence of approval as your responses to these questions Then click to proceed to the next Section 6 4 COLLABORATIVE PROVISION PARTNERSHIPS AND PLACEMENTS This section covers all types of collaborative provision from formalised joint degrees with another institution to placement and internship partners and language study abroad university partnerships Even if the programme as a whole is not offered in association with another institution if part of the core curriculum is taught outside King s College London then there are collaborative elements to the programme which will need to be recorded in this section on OPAMA More details and links to the QAS collaborative provision web pages are available in the Help tabs within this section 6 4 1 First screen Collaborative activity Q1 Q3 The first set of questions determines the level and type of collaborative activity see fig 17 Stage 1 Programme Proposer section 4 Collaborative provision partnerships and placements Collaborative activity Q1 ls this programme involved in any collaborative activities or formal partnership with another institution either in the UK or abroad Yes No Q Does the collaboration involve one of the following Joint award
30. e 56 of 56
31. e main source of funding from the drop down list This relates to the fundabitlity of programmes and doesn t indicate that King s actually receives any block grant So for example at the present time the main source of funding for a new undergraduate programme in Arts amp Humanities should be HE Funding Council for England despite the fact that we no longer receive teaching money from HEFCE for these courses Postgraduate programmes are likely to be funded entirely by student tuition fees If in any doubt consult the Planning amp Analytics Department for advice O4 and Q4 a Please insert information about the level of tuition fees If you click No to the question you will be asked to provide details of the non standard fee which is to be charged and provide a rationale for it Q4b Q35 If the programme is eligible for an NHS Bursary indicate here Q6 Indicate whether the programme should be billed at the programme or module level for most degree courses we currently invoice at the programme level shorter courses may be billed by the module Click Save and continue to move on 6 13 SECTION 13 PROGRAMME STRUCTURE AND CURRICULUM This section is used to provide details of the study pattern throughout the programme and to provide a list of the modules to be associated with it The various text boxes should be completed in plain English in language which is accessible to potential and current students Variations
32. e process so that they are created on SITS following formal approval Click once all additional academic pathways have been added Page 18 of 56 6 2 4 Fourth screen Summary of core information Q12 a Q15 see fig 10 rer HBO1 AMA Stage 1 Programme Proposer Section 2 Core programme information The following information you have provided will be used to create the course code on SITS for the new programme Core information The normal full time qualification is UMEH4C Master of Engineering Hons The lead School Faculty code is Faculty of Natural amp Mathematical Sciences The designation is Undergraduate single honours Name of programme is Electronic and Information Engineering Pathway s Electronic and Information Engineering Please check the above summary carefully as it will be used to construct the course code used on SITS If anything is incorrect please use the back button to return to the relevant question and amend your response to it If everthing is correct please click Confirm to create the SITS course code Confirm layout only Back Save and exit Discard and exit Save and return to summary Fig 10 If you are happy with the information as presented click Confirm to see the code constructed by the system based on your answers to the questions see fig 11 Contirm Course code and title The course code on SITS for the new full time programme will be UMEH4C SEB The full course title will be Master of
33. ect benchmark statement s and or professional statutory and regulatory body guidelines max 5000 characters The programme is informed by the QAA subject benchmarks for Engineering Computing and the Framework for Higher Education Qualifications Q3 Please upload any supporting documentation No file selected You can upload 1 document only if you hold the necessary information on more than one document please combine them into one first which must not exceed 1 Mb You can upload docx xlsx or ppt files Back Save and exit Save and continue Discard and exit Save and return to summary Fran 2L Naaa Questions Q1 Provide a list of benchmarking documents with urls if applicable which have been used to inform the quality of the proposed new programme of study If a Professional Statutory and Regulatory Body is involved cite its guidelines here too Q2 Describe how the above documents have informed the thinking behind and the construction of the programme Q3 You can upload a supporting document here if you wish Click to proceed Page 37 of 56 6 10 SECTION 10 DEPARTMENT CONTRIBUTION TO TEACHING This section asks for information about the teaching resources which will contribute to the teaching on the proposed programme It is used by King s to determine which Faculty Departments receive a proportion of the tuition fee income see Fig 28 Stage 1 Programme Proposer section 10 Department contribut
34. etails to Approval informs Quality amp from PDAC makes any system Panelegurvalent Academic Support final amendments and loads to SITS The OPAMA system works on the basis that the academic proposer of the programme and the School Quality Administrator will work together to populate the information required by the College both to comply with QA requirements and ensure the programme is setup on SITS Start Process Fig 4 When you re ready click on 4 Confirming your personal details 4 1 CONFIRM YOUR DETAILS SCREEN You are first asked to confirm your details in order that the system can identify you and ensure you receive the requisite emailed confirmations and alerts The information you see in fig 5 is pulled from your PRS record in SITS Page 10 of 56 stage 1 Programme Proposer Your details Please check the information below Ifitis incorrect please contact your School Quality Administrator Personal Information Name CHRISTINE SAUNDERS Email Address christine saunders k kcl ac uk FacultySchool Faculty of Arts amp Humanities Department Faculty of Arts amp Humanities Back Save and continue Fig 5 The data can only be amended in SITS not in OPAMA so if any of the details are missing or incorrect please contact your Quality Administrator to get them corrected Once all is as it should be click Save and continue 5 General principles of using OPAMA online forms 5 1 NAVIGATION Each section
35. f database Page 39 of 56 Q3 Are any other new resources needed for the delivery of this programme e g teaching space staff offices e learning support support from central services Yes No Q3a Please state any extra unbudgeted resources needed for the delivery of this programme max 300 characters Two more staff offices will be required Q4 Upload approval documentation e g email text from relevant College staff e g ITS School management Accountant Academic Facilities Manager etc Browse No file selected You can upload 1 document only if you hold the necessary information on more than one document please combine them into one first which must not exceed 1 Mb You can upload docx xisx or ppt files plus pdf NB If extra resources are required but no evidence of approval is provided the programme may not be approved Back Save and exit Save and continue Discard and exit Save and return to summary Fig 29 Questions O1 Q3 Answering Yes to any of these questions will cause a text box to appear in which you should describe the necessary new resources that have been or are in the process of being approved Q4 Upload any documentary evidence of approval for the items listed above To save upload space if you have approvals from more than one source please paste them together in one document and upload this Note that no assumption of un budgeted new resource can be made and the Approval
36. fessional statutory or regulatory body PSRB Yes No Q10 Please select the PSRB by typing a keyword in the search box To see the full list type 0 zero If the PSRB is not on the list please contact your SQA Q11 Date validation accreditation commenced Q12 Frequency of validation accreditation years Q13 Date of most recent validation accreditation Q14 Date of next validation accreditation Back Save and exit Save and continue Fig 22 Questions Q9 Answering No to this question means you have finished the Collaborative Provision section and can proceed to Section 5 Answering Yes to the question will cause Q10 Q14 to appear Page 31 of 56 Q10 This is a dynamic search box Enter one or more keywords and select the validating body when it appears on the search list If this proposal involves a new validating body not yet on SITS i e it doesn t appear when you search for it contact your Faculty Quality Administrator who will arrange for it to be added You can bypass this question for the time being if necessary Q11 Q14 Enter the details of the validation cycle in the relevant fields Click Save and continuel to move on 6 5 SECTION 5 MODES OF ATTENDANCE AND LENGTH OF STUDY This section records whether the main programme is to be offered full time part time or by distance learning only if there are nested awards you will have encountered some of these questions already in Section
37. for nested awards and additional academic pathways if applicable should be entered here 6 13 1 First screen Number of credits and annual pattern of study Q1 amp Q2 fig 31 Stage 1 Programme Proposer Section 13 Programme Structure and curriculum Q1 What is the minimum number of credits which must be taken in each year of the programme Fulltime if applicable Part time if applicable Year 1 420 Year 2 420 Year 3 420 Year 4 420 Year5 Q2 Please describe the pattern of study for each year of the programme including any variations for nested awards and additional academic pathways where appropriate You will be asked to add the module list on the next page Students must atleast obtain an average mark of 55 atthe end of year Students who do not meet this criterion will be transferred to the BEng programme Fig 31 Page 42 of 56 Questions Q1 Insert the minimum number of credits which must be taken in each year of the programme Q2 Describe the basic study pattern of the programme on a year by year basis including the breakdown of requirements for part time study and variations for nested awards and additional academic pathways as appropriate Click to proceed to the module list page 6 13 2 Second screen Module list Q3 see Fig 32 Stage 1 Programme Proposer Section 13 Programme Structure and curriculum Q3 Please list the modules associated with each year of study If the modu
38. g differences to the requirements of pathways within a programme or nested exit awards Yes No Q10 Please add any additional information to explain the programme structure max 300 characters Back Save and exit Save and continue Discard and exit Save and return to summary Fig 35 Questions O5 Q9 Enter your responses to these questions appropriate to the kind of programme being proposed There are links to the Regulations which you can consult if in any doubt Answering Yes to a question will normally cause a supplementary question to appear requesting further details Q10 If there are any aspects of the study pattern that have not been covered in the preceding questions add details here Click when you re done 6 14 SECTION 14 EXAMINATION BOARDS AND MARKING This section records details about the mechanisms for ratifying assessment marks and for awarding the proposed qualifications see Fig 36 Page 46 of 56 Stage 1 Programme Proposer Section 14 Examination Boards and marking Q1 Will the College s standard marking criteria be used for this programme Yes the programme will use the College s standard UG marking criteria Yes the programme will use the College s standard PGT marking criteria O No Q2 To which Assessment Sub Board will this Programme report max 150 characters Informatics board for UG programmes Q3 Does this Assessment Sub Board already exist Yes No Q4 Has the pr
39. hese records him herself or direct you to someone who can do this 3 2 NEW STAFF If you are a new member of staff your Faculty will need to arrange for a PRS record to be set up for you from scratch You will then use your assigned PRS code to complete an authorisation process so that IT Services can set up an academic user account in the Student Records portal You will be sent login details by IT once this has been done 3 3 LOGGING IN Log into Student Records using your academic access credentials which are normally the same as those you use for King s email fig 1 Page 7 of 56 Eile Edie View History Bookmarks Jools Help IK Login to the portal a gt LSS kel ac uk https mykel kel ac uk urd sits urd rum siw_Ign LY 9 Google P p 0C KAES i L _ DODDS Coilege LONDON Student Records Welcome to Student Records SIVWV_LGN_MESSAGE Welcome to Student Records Log in using King s credentials Student Records Log in Please enter your username and password here Username stpw1189 Password secssssees Forgotten password Top of Page King s College London Strand London VWWC2R 2LS England United Kingdom Tel 44 0 20 7836 5454 Help Inbox Microsoft Out EN OPAMA_Bugs y 5 1 2 EE 741 quidance 1 pdf Fo BB sits vision Menus 8 N OPAMA Module appro Fig 1 From the academic staff lan
40. ion to teaching For all interdisciplinary degrees both UG and PGT please add the names of all Departments involved in the teaching and assessment of the programme To do this 1 Type the department code if known or search by name 2 Add the percentage of their involvement in the contribution to teaching box 3 Click on the Add department 4 The selected and department and the percentage of its involvement will appear at the top of the screen 5 Repeat until the total contribution adds up to 100 Departments s added Department contribution Delete Informatics 100 Delete Q1 Please enter confirm the department and the percentage of teaching they will be undertaking on this programme Department Percentage contribution to teaching 100 Add department Q2 Please describe briefly the nature of the contribution of each Department named above max 250 characters NIA Q3 In the case of undergraduate Joint Honours programmes please provide a rationale for the particular subject combination either pedagogical or academic max 500 characters N A Back Save and exit Save and continue Discard and exit Save and return to summary Fig 28 Page 38 of 56 Questions Q1 Follow the instructions on the page to add the relevant number of Departments which can be from any Faculty within King s If the programme is truly interdisciplinary and involves a number of departments it may be difficult to estimate
41. ithin the qualifications framework 4 e g Undergraduate Certificate 5 e g Undergraduate Diploma 6 e g Honours degree MBBS and all Integrated Masters degrees e g MSci MEng MPharm 7 e g MSc MA MRes etc Back Save and exit Save and continue Discard and exit Save and return to summary Page 14 of 56 Questions Q1 Enter the proposed subject name of the programme e g History do not include the qualification s to be associated with it this will be dealt with in later questions O1 a Occasionally discussions subsequent to the PDAC approval might have resulted in the subject name of the programme being different from that recorded in the PDAC minutes If this is the case explain the rationale for any change of name in the text box provided O2 and Q3 These 2 fields are used to build the Route ROU code on SITS Please don t just make up the answers but consult your Faculty Quality Administrator as outlined in para 2 3 above Q3 Insert the one character code for the Faculty which will lead the programme If you don t know the code you can start typing a keyword from the faculty name the dynamic search will find the code you re looking for Q4 Department codes have 3 letters the first of which will normally be the Faculty code As with the Faculty code this is a dynamic search field which will narrow down to the code you re looking for 4 a Choose the campus on which the new programme
42. le is already approved and on SITS please type in the module code to retrieve the relevant data Please additionally indicate if the module is a pre or co requisite to another and insert the code of the related module denotes a required field Add modules List of added modules Category Value Year Module Module Credit Credit Status Pre req Co req Assess Delete code title level value module s module s ji Year Please Select Module code on STS Yes al Module code Status Please Select Pre requisite module Pre requisite module 2 Co requisite module Co requisite module 2 Assessment E Coursework E Written Examination E Practical examination Add module Back Save and exit Save and continue Discard and exit Save and return to summary Fig 32 Create a list of modules to be associated with this programme by working down the list on the left of the screen as many times as needed If the module is already on SITS insert the module code if known or a keyword or two from the title and select the module when the dynamic search finds the one you re looking for This will auto populate the title field the Level and the Credit Value fields If the module isn t yet approved you can enter it manually by title it will need to be added fully once it is on SITS manually enter the Page 43 of 56 module s Level and Credit Value For all modules choose a status core compulsory etc for each module indica
43. n language that is accessible to current and potential students 1 4 PROGRAMME SPECIFICATIONS Each year King s is obliged to publish on the extranet a programme specification for every taught programme of study Another advantage of holding all the data on SITS is that the Programme Specifications can be produced via the Insight Reporting tool and versioned according to the relevant academic year 2 Before you start 2 1 KNOW THE UNIVERSITY S PROCESS FOR APPROVING NEW PROGRAMMES OF STUDY An overview of the process is described on the O amp AS web page http www kcl ac uk aboutkings quality academic prog approvalmod aspx a A department which wishes to propose a new programme must firstly consult with their Dean of Faculty Institute School b Following this consultation a Programme Proposal Form must be submitted to the Programme Development and Approval Committee If the proposal includes collaborative activity then the Collaborative Provision Proposal form must also be submitted c Once initial agreement has been given by the Programme Development and Approval Committee the department must complete the Programme Approval Form PAF and business plan following the approval procedure and related guidance and submit to their Faculty Institute School Education Committee FEC for their consideration and sign off d Once FEC have agreed the PAF and business plan then these are sent to the Programme Development and Approval
44. ng on whether the programme is undergraduate or postgraduate Q12 If there is more than one academic pathway answer yes to this question Broadly speaking additional pathways would have some different core compulsory modules and have a different academic focus requiring different aims and objectives from the main pathway and the final award would have a different title This option should not be used merely to reflect a wide choice of optional modules Click on to progress to the next screen 6 2 3 Third screen Additional Pathway s see fig 9 Page 17 of 56 Stage 1 Programme Proposer Section 2 Core Programme Information Only complete this section ifthe new programme has more than one academic pathway and you wish the name of appropriate pathway to be included on the final degree certificate e g European Studies French European Studies German The default academic pathway is Electronic and Information Engineering Add another pathway New pathway title e g History Ancient Peoples max 700 characters Add Back Save and exit Save and continue Discard and exit Save and return to summary Fig 9 Additional academic pathway s only appears if the answer to Q12 is Yes Enter the name of the first additional academic pathway and click Add Repeat for additional pathways as desired If the additional pathways are agreed by your Faculty then appropriate Route codes will be appended later on in th
45. ng outcomes structure teaching methods learning activities assessment feedback teaching and learning materials and course handbook publicity Click to proceed to the next section 6 16 SECTION 16 ENTRY QUALIFICATIONS AND SELECTION PROCESS This section asks for details of the initial criteria for entry to the programme This information will be used by the Admissions Office as a starting point for their conversation with admissions tutors Admissions criteria are reviewed annually and are not part of the Quality Assurance process This section is divided into 3 screens dealing respectively with academic and additional criteria selection processes 6 16 1 First screen Academic and additional criteria Q1 a Q3 see Fig 38 Page 48 of 56 Section 16 Entry qualifications and selection process Academic Criteria Q1a What are the academic criteria for entry to this programme please be as precise as possible Degree Postgraduate degree Professional qualifications Aptitude tests E English language requirements if different from the standard for the departmentilevel Additional criteria Q2 Please select all additional entry criteria considered for entry to this programme and state whether they are compulsory very desirable desirable or not considered in the selection process Criteria Compulsory Very Desirable Desirable Not considered Community activities Scholastic activities Gener
46. nited Kingdom Tel 44 0 20 7836 5454 Help 3 4 PROCESS DIAGRAM STAGE 1 On entering the Programme approval task you will see the process diagram showing that as the proposer of the new programme you are at Stage 1 of the process fig 4 Page 9 of 56 Create a new programme Welcome CHRISTINE SAUNDERS King s College London programme approval process is online Ifyou need help or advice we recommend that you contact your Chair ofthe Approval Panel or School Quality Administrator lf you are in a different faculty from the programme you are proposing you should consult the Chair or SQA in that faculty Detailed guidance on quality assurance matters can be found here PDF and by contacting Quality and Academic Support The Programme Approval Process Stage 1 Stage 2 School Stage 3 Stage 4 School Stage 5 Quality amp Stage 6 Programme Quality Programme Quality Academic Support Outcome Proposer Administrator Approval Panel Administrator equivalent Offline process Following PRAC Checks what has been Reviews the Makes any required Informs PDAC of the Programme is agreement to entered Has the ability proposal and amendments records outcome of the added to develop to amend programme approves rejects decision of Programme Programme Approval SITS and programme proposal Takes off line programme Approval Paneleguivalent decision people are proposal further to Programme PaneVeguiyalent and and following approval notified enters d
47. o come Please do get in touch with us at opama support kcl ac uk with any comments compliments or brickbats 1 Why put Programme Approval online 1 1 ACCURACY AUDITABILITY amp ACCESSIBILITY The information that is entered on OPAMA has three corporate purposes in addition to the overarching one of ensuring the excellent academic standard of King s degree programmes and the modules which contribute to them which should be borne in mind when completing the online form these are accuracy auditability and accessibility The current paper based process although adequate to reflect our internal processes does not fulfil these requirements sufficiently to stand up to external scrutiny Switching to an online process will enable us to e ensure that our students receive accurate and authoritative information about their programme of study and its curriculum the quality of information provision is also subject to external audit as well as being a potentially vulnerable area of student complaint if information is incomplete or inaccurate e ensure that the approval process used in each School can maintain its local character whilst complying with quality assurance requirements in a consistent way across the College and with much greater transparency than previously 1 2 AUTOMATING THE SET UP OF PROGRAMMES OF STUDY The OPAMA online programme proposal form replaces the PAF paper form The questions that are asked are essentially the same
48. ocess for nominating External Examiners commenced Yes No Q4a Please detail any nominations if known max 300 characters Professor William Webb President Elect of the IET Professor Lajos Hanzo University of Southampton Professor Andrew Nix University of Bristol Professor Yan Hao Queen Mary College University of London Professor Danil Mandic Imperial College London Fig 36 Questions Q1 This response will default to the standard UG or PGT marking criteria depending on the level of the proposed programme However you can change either to a response of No if you propose to use a different set of criteria which has been agreed by the College Assessment and Standards Committee formerly the College Assessment Board Clicking No will cause a supplementary upload facility Q1 a to appear please upload a document containing the non standard marking criteria and the agreement by CASC or CAB to use It O2 Q3 Enter the name of the Assessment Sub Board formerly Programme Board of Examiners which will be responsible for the award and indicate whether or not this Sub Board already exists or needs to be set up Q4 If the process for nominating External Examiners has already commenced you will be asked in Q4 a to provide the names of any nominees already known Click to proceed to the next section 6 15 SECTION 15 INCLUSIVITY This section asks you to indicate the measures taken to ensure that the proposed
49. of the form is numbered from 1 18 and contains introductory text and a numbered series of questions asking either for specific data chosen from lists the answer yes or no free text boxes and opportunities to upload documents Some questions are compulsory but all can be amended later Once you have completed a page you must save it in order for it to be stored in OPAMA the buttons at the bottom of each screen offer the following options e Save and continue your data on that page is saved and the next screen will appear Page 11 of 56 Save and exit the data will be saved and you ll be prompted to exit the system When you re enter the proposal via your task tray you ll be taken to the page from which you exited Back this takes you back to the immediately preceding page T p Always use the OPAMA Back button rather than the browser s back arrow key to go back a page when in OPAMA Using the browser arrow key may cause the system to freeze and you may lose data Discard use this option to abort your proposal if you need to This will clear the proposal from your system and allow any codes which have been created to be re used 5 2 USING TEXT IN OPAMA SOME DO S AND DON TS Do Don t write programme names etc in sentence case when pasting information into a text box from a previously formatted document e g Word remove any formatting first when you ve finished typing into an edi
50. onse and make any necessary changes to the rest of the form before submitting the proposal to your School Q1 Please upload the report from the External Specialist which may be either in document or email text format No file selected You can upload 1 document only if you hold the necessary information on more than one document please combine them into one first which must not exceed 1 Mb You can upload docx xlsx or ppt files Q2 Please insert the Departmental response to the report of the External Specialist here max 300 characters Back Save and exit Save and continue Discard and exit Save and return to summary Fig 42 6 18 SECTION 18 ADDITIONAL INFORMATION This final section of the online form gives you the opportunity to provide any other information not elicited elsewhere see Fig 43 Stage 1 Programme Proposer Section 18 Additional Information Q1 Please provide any additional information you would like the Programme Approval Panel to consider max 300 characters Q2 Please upload the supporting business plan for this proposal No file selected You can upload 1 document only if you hold the necessary information on more than one document please combine them into one first which must not exceed 1 Mb You can upload docx xlsx or ppt files Back Save and exit Save and continue Discard and exit Save and return to summary Fig 43 Page 53 of 56 Questions Q1 Use this space to provide any fu
51. ordingly Q7 Check whether the proposed programme is one that requires students to obtain an ATAS certificate in order to study in the UK and indicate accordingly Click to proceed to the next section 6 17 SECTION 17 EXTERNAL SPECIALIST ADVICE If you are completing the proposal form for the first time and have not yet sought the advice of an external specialist please ignore this section for the present and go directly to Section 18 by clicking Save and continue Please make sure you make yourself familiar with the use of external specialist advice in the process of programme approval by reading section 6 of the QAS Notes of Guidance Once you have obtained the advice of the external specialist you will return to Section 17 to upload it and enter the departmental response see Fig 42 Full instructions are given on the screen itself Page 52 of 56 Stage 1 Programme Proposer Section 17 External Specialist Advice If you reach this page and have not yet sent a draft proposal to an External Specialist please skip this page for now complete the proposal form save it without submitting to your Faculty School and use the option to have a pdf of the completed form sent to yourself so that you can send it along with the External Specialist Report proforma downloadable from the QAS web page on to the External Specialist Once you have received his her report return to this section to upload it and insert the Department s resp
52. ormation Engineering Q3 What is the minimum value of the final award 480 04 What is the ECTS equivalent credit value 240 Q5 Please detail any special criteria for the award of the degree NIA Fig 13 Questions 1 a Only choose King s and another institution if the programme is a joint degree with another institution O1 b only appears if the second radio button is clicked Please give details of the other institution This is a dynamic search box so enter the first few letters of a key word within the institution name and select the correct code Note 1f this ts a first collaboration the other institution may not be on the SITS table accessed from this search box If this 1s the case alert your Faculty Quality Administrator who will arrange for it to be added You can move on through the form and add the information once it has been added to SITS O1 c Choose the appropriate response from the drop down list Intended qualification Q2 This field is not editable It will appear as the same name that you input in the previous section so if it doesn t look correct something has gone wrong there and you should return to the relevant page s to rectify it Q3 Please enter the minimum credit value of the award Note the value of some programmes have previously been entered as a range of credits e g 180 185 This 1s not currently possible on OPAMA but a new field to enable a range to be input will be added in the next
53. our students individually or as a group and to view their photos Please click on the help icon above for further information and troubleshooting on the reports below My Module Class List PLEASE NOTE All data returned within Student Records is now based upon the 2013 4 academic year My Programme Class List unless you specify a particular year My Personal Tutee List Reports based on Module may not return any information until the records are transferred into SMO Photo Gallery by Module based on SMO Student Module Takings For more information please contact your School Office Photo Gallery by Programme Photo Gallery My Tutees IS A Students on My Modules Based on SMO A 5 Students on My Modules Based on SMO KIS functionality Students on My Modules Key Information Sets Indicative Data KIS Course Data Review Top of Page King s College London Strand London VWWC2R 2LS England United Kingdom Tel 44 0 20 7836 5454 Help https situat1 cc kel ac uk urd sits urdjrun siw _portal 2c1 1BaYS Whk62 1B1FC NI7has3flovS2NasSDo2 nmt3 nk1DTS Inbox Microsoft Out OPAMA_Bugs v 5 12 guidance 1 pdF Fo E SITS Vision Menus 8 amp OPAMA Module appro ion Portal M Page 8 of 56 From the OPAMA landing page choose Create new programme from the Programmes container fig 3 IN eVision Portal A hitps situatl kelacuk urd stts urd ran stw_portal url2D14045B5E7094422Ms
54. pe of Programme Routecode o O Designation Add this no of Example existing characters existing ROU programme odo Dera a a single honours Undergraduate MPHCS Physics wth major minor Computer Science BSc History BA Intercalated 2 or 4 Philosophy depending Intercalated whether Single BSc Maj Minor or Joint Integrated Master s Depends 2 or 4 Robotics amp whether depending Intelligent Single whether Single Systems MSci Maj Minor Maj Minor or or Joint Joint TRBT Robotics MSc Page 6 of 56 It is possible to change these codes during the OPAMA process However if your programme is not approved or you decide to abandon it at any stage of the process you can use the Discard button to ensure that the code can be re used 3 Access to OPAMA Programme Approval 3 1 PRS RECORD ON SITS Before you use OPAMA for the first time you should check with your Faculty s Quality Administrator or equivalent that your PRS record outline staff data held on SITS which enable you to access and use Student Records is up to date To be able to use OPAMA your PRS record should show e Your unique PRS code e g ACSO1 e Your name e Your Faculty e Your Department e Your King s email address If any of these details are missing you will find that you are not be able to proceed with the OPAMA processes even if you can access OPAMA itself Your Quality Administrator will either be able to update t
55. release In the Page 21 of 56 meantime add a note in the text box at Q5 under Special criteria for the attention of the Faculty Education Committee and PDAC Q4 Put the minimum value here if this too should be expressed as a range then add to the Special criteria textbox Q5 Add any special criteria here Click to proceed to the next screen in this section 6 3 2 Second screen Nested awards Q6 If there are no nested awards contained within your proposed programme you will be able to proceed directly to Q7 Exit Awards However if you answer yes you will see a subset of questions about the nested award which will both satisfy the Quality Assurance requirements and enable the nested programme to be built on SITS at the end of the process A full definition of Nested Awards is included in the screen Help as well as in the Quality amp Academic Support Guidance They must not be confused with Exit Awards INGS College LONDON Student Records Logged in Helen Baker 7HB01 Academic Staff Home Page J HEAR OPAMA stage 1 Programme Proposer Section 3 Award details Ed Nested Awards denotes a required field Q6 ls there one or more nested award s within this programme Yes No Fig 14 Questions Q6 Click either Yes or No Clicking yes will reveal the following set of questions see Fig 15 Page 22 of 56 Please add details of any nested awards available er ee ee UB
56. roceed 13 6 2 Section 2 Core programme information 13 6 2 1 First screen O1 O7 13 6 2 2 Second screen O8 Q12 16 6 2 3 Third screen Additional pathways 17 6 2 4 Fourth screen Summary of core information O12 a O15 18 6 3 Section 3 Award details 20 6 3 1 First screen Ol a O5 20 6 3 2 Second screen Nested awards Q6 22 6 3 3 Third screen Exit awards Q7 25 Page 2 of 56 6 4 Section 4 Collaborative provision partnerships and placements 27 6 4 1 First screen Collaborative activity Q1 Q3 21 6 4 2 Second screen Details of institutions involved in the collaborative activity Q4 Q5 29 6 4 3 Third screen Partnership programmes 30 6 4 4 Fourth screen Placements including study abroad Q7 Q8 31 6 4 5 Fifth screen Validation or accreditation by a Professional Statutory or Regulatory Bod 9 014 32 6 5 Section 5 Mode of attendance and length of study 32 6 6 Section 6 Duration of study 33 6 7 Section 7 Educational aims 34 6 8 Section 8 Educational objectives 35 6 9 Section 9 QAA Benchmarking 36 6 10 Section 10 Department contribution to teaching 38 6 11 Section 11 New resource requirements 39 6 12 Section 12 Student numbers and fees 40 6 13 Section 13 Programme structure and curriculum 42 6 13 1 First screen Number of credits and annual pattern of study Q1 amp Q2 42 6 13 2 Second screen Module list Q3 43 6 13 3 Third screen Free choice options Q4 44 6 13 4 Fourth screen More special factors Q5 Q10 46 6 14 E
57. rther information you would like the Approval Panel to consider Q2 Upload the business plan for the proposal This is the end of the online proposal form Click to proceed to the review and submission stage 7 Procedure for submitting a Programme Approval proposal via OPAMA 7 1 SECTION 19 PROPOSAL DETAILS AND SUBMISSION OPTIONS Once you have completed the online form you have several options see Fig 44 Section 19 Programme Proposal Details Please review the details you have entered below If you need to make any changes you can re enter any section and edit it Once you have completed the proposal you have three options atthe bottom ofthis page Section 1 Programme Development and Approval Committee approval to proceed edit Section 2 Core Programme Information edt L Section 3 Award details edt L Section 4 Collaborative provision partnerships and placements edit _ Section 5 Modes of attendance and length of study edt Section 6 Programme Duration edt Section 7 Educational Aims edt Section 8 Educational Objectives edt L Section 9 QAA Benchmarking edt Section 10 Department contribution to teaching edt Section 11 New resource requirements edt L Section 12 Student numbers and fees edt L Section 13 Programme Structure and curriculum edit Section 14 Examination Boards and marking edt Section 15 Inclusivity edt L Section 16 Entry qualifications and selection process edt Section 17 Ex
58. ry to the programme max 150 characters English language requirements Obtain an IELTS score o 6 6 minimum 5 5 in all skills or a TOEFL score of 580 paper based or 93 internet based Additional criteria Q Please select all additional entry criteria considered for entry to this programme and state whether they are compulsory very desirable desirable or not considered in the selection process Criteria Compulsory Very Desirable Desirable Not considered Community activities amp Scholastic activities F E amp General activities interests Paid or voluntary work Work Shadowing observations Specific employment requirement A amp Q3 Use this field to expand on any of the above and or add other additional requirements if applicable max 300 characters NWA Fig 39 Page 50 of 56 You will notice that new fields have appeared asking for details of the A Level grade profile and specific subject requirements There are also text boxes to describe the aptitude tests and the English Language requirements Similarly tailored fields will appear if the programme is postgraduate e g first degree classification and any specific subject requirements Q2 Please select and prioritise any additional criteria that may be a requirement or desirable for applicants to have achieved Q3 If there are any other requirements not covered in either Q1 or Q2 they can be noted in the text box 6 16
59. s Non standard exit awards E No exit awards OTa Please give details of any non standard exit awards and state the rationale for there being either non standard or no exit awards for this programme QO7b Please give the date this variation to the Regulations was agreed by the College Assessment Board Ofc Please upload evidence of CAB approval No file selected You can upload 7 document only F you hold the necessary information on more than one document please combine them into ane first which must not exceed 7 Mb You can upload docx xlsx or ppt files Fig 16 Q7 King s has a standard set of exit awards approved under College Regulations and OPAMA assumes these will apply by default unless you indicate otherwise If you tick Standard exit awards and Save and continue this completes Section 3 and you will go directly to Section 4 of the form Collaborative activity If you tick either of the other two boxes the supplementary questions 7 a b and c appear QO7 a Enter details of any non standard exit awards and the rationale for using them Similarly a rationale is required if you do not wish your proposed programme to have exit awards at all If there are nested awards you ll need to consider the exit awards for these too It is possible to tick both the standard and non standard boxes if it s the case for example that your main award has standard exit awards but the nested award does not Pag
60. table text box tab out of the text box before saving your text Use an ampersand amp in any text box as it will cause any text containing an ampersand not to be transferred to SITS or appear on any output SITS thinks an ampersand is a computing command Use Microsoft Smart curly quotes or double quotation marks as these will render as an odd character in SITS and on any output document Use a carriage return in a plain non editable text box containing information that will be transferred to SITS e g the programme title it will cause odd spaces and characters to appear on SITS 5 3 UPLOADING DOCUMENTS There are many opportunities to upload documents in the Programme Approval task Here are some tips Documents in most formats can be uploaded e g Word Excel PowerPoint PDF You can only upload one document per upload area uploading a second document will automatically delete the first so if necessary combined the information you wish to upload into one document first Each document can be a maximum of 1Mb in volume If uploading an email you are strongly advised to paste its contents into Word first and then upload it in that format While OPAMA can accept email format msp files it is likely that most recipients of the process will not be able to open it in that format Page 12 of 56 6 COMPLETING THE ONLINE FORM WALKTHROUGH 6 1 SECTION 1 PDAC APPROVAL TO PROCEED Looks like fig 6 Stage 1
61. te whether it is a pre or co requisite and if so to which other module s and finally indicate which mode s of assessment it employs Then click Add to create the list see fig 33 Stage 1 Programme Proposer Section 13 Programme Structure and curriculum Q3 Please list the modules associated with each year of study If the module is already approved and on SITS please type in the module code to retrieve the relevant data Please additionally indicate if the module is a pre or co requisite to another and insert the code of the related module denotes a required field Add modules Category Year Module code on SITS Module code Status Pre requisite module Pre requisite module 2 Co requisite module Co requisite module 2 Assessment Fig 33 List of added modules Value Year Module Module title code p 1 4CCP1351 Yes y 1 4CCS1PRA Compulsory p Coursework Written Examination Practical examination Mathematical Methods in Physics 1 Programming Applications Credit level 4 Credit value 15 Status Pre req Co req module s module s Compulsory Compulsory Assess Delete Coursework Delete Written Examination Written Delete Examination Repeat the process until all the modules intrinsic to the programme are listed The following two screens will give you the opportunity to add special factors to the curriculum if applicable Click to proceed to the ne
62. ternal Specialist Advice edit Section 18 Additional Information edit Save for submission later You can save the proposal now and return to it later for submission Save and send programme PDF for offline review Use to send a copy ofthe proposal to your external Specialist the proforma is available here and if you are required to submit your proposal to your Head of Department School check your local processes or if you need to get approval from your Departmental Teaching Committee prior to submitting this proposal for School approval You will be able to produce an updated pdf copy of your proposal when you return later to complete the process Send to School Quality Administrator The next stage of approval using OPAMA Your proposal will be reviewed prior to submission to the School Programme Approval Panel for consideration Please note that once you have submitted your proposal to the School you cannot edit it Click this link to email report to yourself Before submitting this to the School Quality Administrator you should have any additional approval required by your School or Department Save for submission later Save and send pdf for offline review Send to SQA ah ir Fig 44 Page 54 of 56 e Save for submission later You can simply save the proposal and exit the system When you re enter the task via your task tray you will be brought back to this point e Save and send a pdf for offline review use this op
63. the month the course will start each academic year if there is more than one start month enter the principal intake month 6 2 CORE PROGRAMME INFORMATION 6 2 1 First screen Questions 1 7 see fig 7 Page 13 of 56 Stage 1 Programme Proposer Fig 7 Section 2 Core Programme Information Please answer the following questions about your proposed programme denotes a required field Q1 Proposed name of new programme max 50 characters exclude award title which will be added later Electronic and Information Engineering Q1a lf the proposed name is different from the one approved by PDAC please state why you wish to change it max 150 characters NIA Q Please select the first character of the code obtained from your Facultynstitute School s z 2a Please insert the remaining characters of the code 3 Q3 Lead Faculty Institute School hosting the programme C Faculty of Natural amp Mathematical Sciences Q4 Department hosting the programme or lead Department in the case of Combined Studies or Interdisciplinary degrees ccs Informatics layout only Q4a Please select the Campus where the programme will mainly be taught administered Strand Campus Q5 Are academic units in any other Faculties Institutes Schools involved in the delivery or organisation of this programme Yes No Q6 If you are not the programme organiser who is CMS02 MOHAMMAD SHIKH BAHAEI Q7 What is the level of this programme w
64. tion to email yourself a copy of the proposal form and any documents you have uploaded You can then forward this package to others to look at before submitting the proposal to your Faculty Use this option also to email the full proposal to your External Specialist along with the report pro forma available from the QAS website e View summaries of your responses to any of the sections e Re enter any of the sections to edit them or upload documents that weren t available when you started e Send to SQA the Faculty administrator responsible for quality assurance processes in the Faculty designated as lead Faculty for this proposal for scrutiny prior to the offline process of consideration by the Faculty Education Committee or equivalent 7 2 AFTER SUBMISSION THANK YOU AND EXIT See Fig 45 Stage 1 Programme Proposer Thank you Your programme proposal has been sentto your School Quality Administrator to begin the approval process You will be notified when the proposal has been approved or if there are any queries about it Click this link to have a pdf of the programme proposal summary emailed to you You may now exit the system Exit Fig 45 Page 55 of 56 Once you have submitted the form you will see a thank you message and be invited to exit the system You have a final opportunity to email a copy of the proposal to yourself before clicking Exit 8 What happens next 8 1 SQA SCRUTINY AND COMM
65. try into it E Programme has an articulation progression agreement for entry into it C Franchised provision E Partnership Programme E Placements C Recognition of Study or Award of credit through off campus study or placement El Staff and student exchange E Provision of learning Support resources or specialist facilities E Validated provision El Distance learning and online delivery involving work with delivery organisations or support providers layout only including those in industry those required for teacher education experience necessary for qualification in the health professions and continuing professional development Back Save and exit Save and continue Discard and exit Save and return to summary Fig 18 Q3 Choose as many categories of collaboration as are relevant to the proposed programme Note that if the proposed programme includes a compulsory period of study abroad for which credit is awarded this should be indicated as Recognition of Study or Award of credit through off campus study or placement Then click Save and continue Page 27 of 56 6 4 2 Second screen Details of institution s involved in the collaborative activity Q4 Q5 Details of partner institutions will be held on SITS for the first time as part of the data captured by OPAMA see fig 19 Stage 1 Programme Proposer Section 4 Collaborative provision partnerships and placements a Details of institution s involved
66. will be the normal and probably highest qualification possible for the named programme if there are nested awards they will be added later Please note that under the qualifications framework an integrated master s degree is designated as Level 6 even though modules in the final year of the programme will most likely be at level 7 Click to go to the next screen in this section Page 15 of 56 6 2 2 Second screen Q8 Q12 see fig 8 Stage 1 Programme Proposer section 2 Core Programme Information This is an undergraduate or Integrated Master s programme denotes a required field 28 What will be the normal length of the programme when studied full time O Not offered full time Q8a What is the normal qualification following successful completion of this programme when studied full time UMEH4 Master of Engineering Hons l 29 Does a separate part time version of this programme need to be set up Most undergraduate programmes are full time only with the exception of some Nursing programmes Most PGT programmes require both a full and part time setup on SITS Yes No Q10 What is the normal length of the programme when studied part time Q10a What will the normal qualification following successful completion of this programme when studied part time Please Select 011 Please confirm the designation of the programme Undergraduate single subject Undergraduate joint subjects
67. will mainly be taught or administered Drury Lane and the Virginia Woolf Building are both part of the Strand Campus Q5 If any academic units outside your Faculty are to be involved in the programme to the extent that they must also signify approval of this proposal answer yes to this question If the extent of the involvement is provision of a few optional modules then you can answer no although you will need to confirm that they are happy for students on the programme to take modules in this area For example students on many programmes are encouraged to take some language modules as part of their curriculum this doesn t mean that the Faculty of Arts amp Humanities needs to be involved in the approval process However if another faculty is providing a substantial part of the curriculum you should answer yes O5 a only appears if the answer to Q5 is yes Please indicate by ticking one or more of the boxes which other academic units should be included in the approval process Q6 Enter the PRS code of the programme organiser The field will default to your own code but you can delete this and add a different code As a dynamic search field you can put the person s surname or forename to narrow the search down to the code you need Q7 Choose the level of the proposed programme as indicated in the examples If you need further guidance you can click on the link to the Qualifications Framework documentation This
68. xamination Boards and marking 46 6 15 Inclusivity 47 6 16 Entry qualifications and selection process 48 6 16 1 First screen Academic and additional criteria Q1 a Q3 48 6 16 2 Second screen Interview policy and other requirements O4 51 6 17 External Specialist advice 52 6 18 Additional information 53 7 Procedure for submitting a new Programme Approval 53 Proposal via OPAMA 7 1 Section 19 Proposal details and submission options 53 7 2 After submission thank you and exit 54 8 What happens now 55 8 1 SOA scrutiny and committee consideration 55 Page 3 of 56 Welcome amp Introduction Welcome to this User Guide which is designed to help you complete and submit the new OPAMA Programme Proposal form which replaces the old paper PAF form Although this Guide is primarily for staff who wish to set up a new programme of study it is also an essential reference document for anyone who is involved with the approval process i e members and Chairs of Faculty Institute School Education Committees Programme Approval Panels and professional Quality Assurance staff based in Faculties and centrally knowledge of how the form is constructed and the rationale behind each question will enable you to assess new proposals more quickly and with greater insight The Project Team is keen to receive your feedback on the usability of the system on the OPAMA process and on this User Guide so that we can improve OPAMA in the months and years t
69. xt screen in this section 6 13 3 Third screen Free choice options Q4 see Fig 34 Page 44 of 56 Stage 1 Programme Proposer section 13 Programme Structure and curriculum 04 Please note any free choice options here e g Students may fake 13 credits from any Level 4 modules in the Schoo of X Students may fake 13 credits in the Modern Language Centre at level 4 or 5 eic 300 max characters Students may take up to 20 credits outside the faculty of Arts amp Humanities layout only Back Save and exit Save and continue Discard and exit Save and return to summary Fig 34 O4 Add any free choice options in the text box Then click Save and continuel 6 13 4 Fourth screen more special factors Q5 Q10 see Fig 35 Stage 1 Programme Proposer Section 13 Programme Structure and curriculum Q5 If a Master s programme are level 6 credits permitted within the programme Yes No Q6 What is the maximum number of credits permitted within a condoned fail core modules excluded 45 Q7 Are students permitted to take additional credits as per regulations Yes No Q7a Please give details max 150 characters continued on next page Page 45 of 56 Q8 Are students permitted to take a substitute module as per regulations Yes No Q8a Please give details max 150 characters Q9 Are there any exceptions to the regulations regarding credits progression or award requirements includin

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