Version 4 Animal Feed User Guide
Contents
1. Update Ls Samples Results Inserts Inserts 13578 Updates Updates Deletes Deletes Total Transactions Total Transactions Records Inserted Records Updated Records Deleted Records Processed Close F2 When completed the status bar will state Import Complete The data is now stored in your computer and can be viewed by closing this screen and clicking Browse Complete Samples from the Main Screen 38 Browse Complete Samples Accessed by clicking on the Browse Complete Samples button from the Main Screen Food Surveillance System Network System Live Samples Browser File Reference Security Help New sample Browse Samples Ca Sample Templates um Import Samples Ca Exported Batches Animal Feed Samples Entered to be validated Validated awaiting export Exported to Lab Imported from Dish Sample complete with results All statuses Sampling officer M Al Start date 08 04 2005 n Premises name ad Al Enddate 17 04 2007 M Status Code Local Authority Office Officer Date sample Time sample Sample taken Premises Business ID v v Sample Number code v taken taken v v type v b 5 Officer Carol Jones Sample complete 9994QxX010000302 1234 999HQ CarolJones 26 04 2006 15 37 19 25 04 2006 15 37 35 001 5585TM 1 Officer John amp nderson Sample complete 999HQXX010000312 1234 999HQ John Anderse 27 04 2006 08 31 17 27 04 2006 08 31 17 001 5585TM 12. Insert checked t Once the analysis types have been selected click on the button This will insert them into the analysis text box as a list Click on Save at the bottom to close this window and return to the Analysis window The analysis types appear as a list in the Analysis required text box Analysis required Acid Index Ash Insoluble in HOL Botanical Purity Calcium Calcium Carbonate Chlorides expressed as NaCl Crude Ash Crude Fibre Crude Oils and Fats Crude Protein Glucose Inulin Lactose Lysine L Ipsine Magnesium Matter Soluble in Light Petroleum Methionine Additional Information Enter any additional information and the Including contract code contract code if Known Additional Information including contract code 21 Saving a Sample Animal Feed Options on completion of sample information Save With Validation F7 Save Without Validation F8 Abandon And Close Click this button or press F7 key to validate the sample data you have entered If required fields are incomplete or data errors exist the invalid field will be selected for changes to be made Click this button or press F8 key to save the sample data you have entered This does not validate the data and you will not be able to export samples data to the lab You can later edit the record s in the Samples browser screen and then Save With Validation F7 Caution Clicking this button will lose any data you have just entered Onl
3. Food Surveillance System Network System Live File Reference Security Help New sample W Browse Samples Sample Templates EE Import Samples Ca Exported Batches Animal feed system Menus can be accessed from the top of the screen and clicking on the following buttons can access common functions These can also be accessed in the File menu New Sample Used to enter a new sample into the system Browse Samples Used to view samples that are in the system Sample Templates Used to View Edit Create sample template Import Samples Used to import samples with results into the oystem Exported Batches Used to re export samples and view batch detail Shortcut Keys amp Handy Tips The application follows standard Windows design concepts TAB SHIFT TAB CTRL TAB F2 F4 F5 F6 F7 F8 F9 F10 Moves forward from the current control to the next in the tab order Moves back to the previously selected control Moves forward to the next data entry screen Close currently open form Open a lookup dialog for the selected field New Record Edit selected record Save with validation to record being edited inserted oave without validation to record being edited inserted Previous data entry screen Next data entry screen The data entry screens can be completed in any order Press F9 and F10 to move from one data entry screen to the next or use mouse button to click data entry screen tabs
4. Import Animal feeds premises Export Samples to XML Update lookup data tables Setup Exit Once the laboratory results data has been download via the Internet then the Sample and Result data can be exported from FSS to an XML file By clicking on the Export All Samples button a file dialog box will ask where to save the file Once the file location has been decided the progress bar will process all the samples turning red up to 100 43 Sample export Live Processed G Close F2 The exported XML file will now be created as requested Encrypted File Viewer This program facilitates the viewing of previously exported encrypted files To run this program select FSS Network then Encrypted File Viewer from your start menu r 5F55 sample file viewer File operations Samples in this batch View file Click on the View File button at the top left hand corner and select your file 44 Look in 2 3 Floppy amp Be F90N12 enc Documents and Settings Desktop P Documents EMelennan on SCIEH WES 305 My Network File name 2 enc Places Files of type gt Cancel 45 You can then view the data in your selected file 5F55 sample file viewer ME File operations Samples in this batch View file Prag column header here to group by that column ODE EN SE Le el SEEL SM Els un m 10 TEUER
5. New sample 11 Browse Samples a Sample Templates um Import Samples a Exported Batches Animal Feed Samples Entered to be validated Validated awaiting export Exported to Lab Imported from Disk Sample complete with results All statuses Sampling officer v A Start date 08 04 2005 y Premises name Enddate 17 04 2007 Y Status Code Local Authority Office Officer Date sample Time sample Sample taken Premises Business ID w Sample Number w code v taken taken r type Officer Carol Jones Sample complete 29804 1 0000302 1234 39540 3 Caroldones 26 04 2006 15 37 13 26 04 2006 15 37 35 M Officer John Anderson Sample complete 9994007 000031 2 1234 999 0 John Andersc 27 04 2006 08 31 17 2704 2006 08 31 17 DON 5585 TM You can use the plus minus box to expand or contract relevant sections 42 Export to XML The Export Samples to XML option is available to Administrators and is provided under the File menu This option will allow FSS to interface with other programs particularly local authority management systems XML files can be interfaced with a wide variety of programs or the data can be transformed to a different file type if needed El Food Surveillance System Network System Live File Reference Security Help F L New sample Sample Templates Import Samples Exported Batches Sample Templates l Exported Batches
6. lt lt i Close F2 Packaging provided Select from the drop down list bulk or pre packed Package size Enter net quantity of package if pre packed Package Units Select from drop down list e g grams litres Batch No Enter in freetext field if known Date of manufacture Use calendar to select date Use arrows at the top to change months years and click on a date to select it 17 Durability Day Month Year Condition If other Specify 4 Januar 4 2006 F 26 27 28 23 30 31 Select from drop down list See Appendix B Enter Durability date e g 07 09 2002 Select from drop down list Condition at securing sample Free text description if Other condition selected 18 Analysis Animal Feed Click on the Analysis tab next to the Additional tab at the top to access this window New Sample Live ga Animal feeds sample Admin Reason Labelling Additional Analysis Compliance with COP Sample was taken in compliance Save With with statutory requirements RU VES NO V alidation F 7 Explanation Save Without Laboratory Validating F8 Analysis Routine or as defined by the Abandon And laboratory analysis required Y YES NO Analysis required Additional Information including contract code Help F1 lt lt riu G Close F2 Analysis Sample was taken in compliance Use mouse or arrow keys on keyboard to with statutory requirement
7. P Results Dutcome B swsane Jus Resat Group B Proteins from bovine species Present B E39 Microbiology Other Proteins from porcine species Present BOO Composition Analysed only Proteins from poultry species Absent i Boo Composition Analysed only This screen shows all your sampling data along with laboratory results Querying the database Using the Browse Complete Samples you can look at your samples complete with the laboratory results and the Analysts comments Sorting Data To begin sorting data click on the relevant heading A small upwards arrow will appear on the right hand side of the heading This indicates an ascending sort Click again and the arrow will point downwards indication a descending sort Example Data sorted in alphabetical name order Mame Filtering Data If you want to look at a subset of the data you can restrict the records you see by selecting only certain data 39 To apply click on the drop down button for a heading and select the value you want to filter on Example Data filtered for unsatisfactory samples satisfactory Your current filter will be shown in the bottom left of the Complete Sample Browser screen Example Data filtered for unsatisfactory samples To remove your filter click on the red cancel button and the filter will disappear 40 Grouping Data You can group data by selecting a heading and
8. All drop down reference fields are identified by the V Use the mouse to click on this drop down field or press the ENTER key Use the tab key Si to move through all data entry fields New Animal Feed sample Accessed by clicking on the New Animal Feed button from the Main Screen Administration Animal Feed F New Sample Live Animal feeds sample Admin Reason Labeling Additional Analysis Micro General Sample Number Yalidation F 7 Linse Save Without Sample Officer Validating F8 Sample Date 13 04 2006 Time 24 hr 11 23 Abandon And Business ID LL Close Premises Mame Address 1 Address 2 Address 3 Address 4 Post Code Registration number Feed risk category Premises Type Analysis type oelect Micro Microbiological or Chemical option by clicking on either or on the radio button to their left National Ref Unique sample reference number allocated by the FSS application Sample Number Use this space if you wish to continue using your own reference Office oelect from drop down menu See reference table Sample Officer oelect from drop down menu See reference table Sample Date Defaults to the current date but if necessary this can be edited by typing in required date Sample Time Defaults to the current time but if necessary this can be edited by typing in required time 24 Hr Business ID Select from drop down list This data has to be imported Once imported into FSS and a busine
9. Food Surveillance System FOOD STANDARDS AGENCY Version 4 Animal Feed User P Guide FSS Version 4 USING THE FOOD SURVEILLANCE SYSTEM Starting the application To open the application double click the FSS icon on your desktop After running the program you will see the following security login screen E Login Uzer name RR Password You will need to enter a valid Username and Password to continue running the application otherwise the following warning message will be displayed Warning After entering a valid User name and Password you will see the application introduction screen Food Surveillance System Food Surveillance System Sample Entry Module for Fas Paradigm Software Ltd Version 1 Main Street Cumbernauld Telephone 01236 733726 ww paradigmsofhvare ca uk Animal feed Connection 72 Once this screen appears you either enter into the Food Animal Feed Module using the radio select buttons the application remembers your choice so you do not have to keep selecting In your case you select Animal Feed Select either Live or Training to enter the main screen The Live connection is used when inputting real data into the system The Training connection can be used when entering dummy data for training other colleagues and for users to familiarise themselves with the system then click OK Main Screen The Main screen is shown below
10. Main Screen Food Surveillance System Network System Live Samples Browser B File Reference Security Help 4 New sample 11 Browse Samples 6 Sample Templates u Import Samples 6 Exported Batches Animal Feed Samples Entered to be validated Validated awaiting expor Exported to Exported to Lab Imported from Disk Sample complete with results complete with results All statuses statuses Status Local Authority Office Date sample Time sample s taken Premises v Sample Number v code v taken v taken v type T Officer Carol Jones Exported to Lab 999HQXX010000303 ID 1234 333HQ CarolJones 26 04 2006 15 38 11 26 04 2006 15 38 11 L 001 5585TM 1 This screen shows all samples that have been exported to the lab You can use the plus minus box on the left hand side to show the sample details within an export batch Re Export To re export a previously exported batch or file then click on the Bars dies button The following menu will appear 2 Sample batches previously exported Animal feed Batch Id Date exported Delivery method ENIM 22177042007 Nez D Laborator Remote transfer He send to Lab He expart to file Samples in batch Export batch details Status Code Officer Local Authority Office Date au Sample Number code E SSSA 0010000303 Carol Jones 1234 26 04 2006 gt 35 Import Samples Accesse
11. Sample taken Feed name Save With V alidation F 7 Feed description Animal species Save Without Validating F8 Category Categor sub category Abandon And Additional product Close information Statutory statement information Business type Manu reg na Business name _ address Label Importer if appropriate Country of origin UNITED KINGDOM lt lt gt gt IF Feed Name Freetext field Brand Trade name Feed Description Freetext field Name Description required by the Feedingstuffs Regulations 2005 Animal Species Select the animal type from drop down list Category Click on the L icon and select a feed category from the codes provided on category tree Sub Category This will populate with feed category once selected in category tree Business type Select from drop down list 14 Manuf approval reg no Enter details if known Business name Enter details from label on feed address Label Importer if appropriate Enter details if known required Country of Origin Select country of origin from drop down list if known Category Tree F Category tree DESCRIPTION ITEM CODE Drinking water HER Feed Additives fel Feed materials E3 mimi Not specified E Premixtures Accept Selected F Close F2 You can use the plus minus box H to expand or contract the categories To find a particular food category you can start typing and the search wi
12. apply to those feed products that have been sampled in accordance with statutory requirements see appendix B Follow Up Sample Click with mouse to select Index Sample Number If Follow Up Sample enter Sample Number or NOT KNOWN 12 Surveillance Animal Feed Click on the Reason tab next to the Admin tab at the top to access this window Select Surveillance Monitoring by clicking on it and checking the radio button E New Sample 1 Live BEE Animal feeds sample Admin Reason Labelling Additional Analysis Micro Reason for Enforcement Investigation Surveillance Monitaring sample taken Save With V alidatian F 7 General Sample Type Save Without Validating F8 Follow Up Sample Index Sample Number Surveillance Monitoring Sample was taken as part of survey Survey Body Survey Ref Sample Type Select from the drop down list See Appendix B Follow Up Sample Check the tick box if follow up sample Index Sample Number If follow up sample type in index sample number if known Sample was taken as part Check the tick box to select of a survey Survey Body If survey sample select survey body from drop down list Survey Reference If survey sample type in reference details Labelling Animal Feed Click on the Labelling tab next to the Reason tab at the top to access this window New Sample Live SEE Animal feeds sample Admin Reason Labeling Additional Analysis Description OF
13. G en mi NS HH 46 APPENDIX B FEED DEFINITIONS Statutory Requirements The methods for taking samples of feedingstuffs are set out in the Sampling and Analysis Regulations 2005 The taking of samples in compliance with this regulation would enable formal enforcement action to be taken by the feed authority if necessary such samples are often referred to as formal samples All other samples are informal samples except where they have been obtained from a complainant in which case they are complaint samples Durability Date These are set out in the Feedingstuffs Regulations 2005 Schedule 3 Paragraph 18 and should enter into the database as follows Use before dd MM yyyy in that order Best before MM yyyy in that order APPENDIX C HPS CONTACTS HPS System Administrator If you have any questions regarding the project please contact Lorna Dryburgh oystems Administrator mailto Lorna Dryburgh hps scot nhs uk Tel 0141 300 1147 Kelly Pumfrey Project Support Officer mailto Kelly Pumfrey hps scot nhs uk Tel 0141 300 1946 Craig Wallace IT Systems Support Officer mailto Craig Wallace hps scot nhs uk Tel 0141 300 1411 HPS Environmental Health Consultants If you have any questions or comments relating to the FSS please contact Rod House Consultant in Environmental Health mailto Rod House hps scot nhs uk 47 Tel 0141 300 1116 OR Lynn Cree Adviser in Environmental Health
14. d by clicking on the Import Samples button from the Main Screen Update from CFAD F Import completed samples from national database Live Last updated 23 02 2005 16 440 Samples Results Inserts Inserts Updates Updates Deletes Deletes Total Transactions Total Transactions Records Inserted Records Updated Records Deleted Records Processed Samples along with their laboratory results can be retrieved from the Central Food Administration Database CFAD It is essential the system CFAD server details have been applied prior to undertaking this operation To download the sampling data click the Log in button on the right hand side 36 Logged In F Import completed samples from national database Live Last updated 23 02 2005 16420 DEEE EL EE Samples Results Inserts Inserts Updates Updates Deletes Deletes Total Transactions Total Transactions Records Inserted Records Updated Records Deleted Records Processed This will change the status bar from yellow to green and state Logged In when the operation has been successful You should then click on the Update button on the right hand side to initiate the transfer of data to your computer The progress bars will incrementally turn red as the process nears completion and change the display from 0 to 100 37 Import Complete Import completed samples from national database Live Last updated 25 02 2005 16043
15. dragging it into the area directly above the current headings To ungroup data drag the heading back to its previous location You can also select which headings are visible by selecting each heading in the drop down menu below Example Data grouped according to Premise Type Country Packaging v Satisfactory Analysis v Testing Lab Lab comments Comments v Animal species v Date af manufacture aos v Registration number fuent es type bei v Label reg number Premis a ji Label bus type v Packaging date Analysis type You can now filter on Analysis type for example Status Code Local Authority Sample Number Office code Officer Date sample taken Time sample taken S ample taken Premises type Premises name Business IL Address 1 Address 2 lt lt lt lt lt lt lt lt lt lt lt lt lt y Officer Date sample taken me sample code sample taken taken Officer Bill Smith 5180 Code Local Authority Officer Date sample taken il Time sample Samplelaken Premise Sample Dos taken type LocalAuthonly Sample Number B Officer Bil Smith 4 Full Details In this screen you can view all the details for a particular sample by clicking on the All statues tab E Food Surveillance System Network System Live Samples Browser rie Reference Security Help
16. in Microorganisms Salmonella Cystine Moisture Dioxins Mycotoxins Energy value Nitrogen Formaldahyde Other Fluorine Analysis test Select the analysis types by checking the tick boxes to their left v Calcium Carbonate 20 When a more defined list is selected e g Feed Materials the button on the right is no longer greyed out and can be clicked on to select every analysis type listed Analysis builder Analysis typer Acid Indes v Wolatile Nitrogenous Bases Show analysis options fo v Ash Insoluble in HUI Compound feeds Botanical Purity v Calcium v Calcium Carbonate Bioproteins Chlorides expressed as NaCl Undesirable substances v Crude Ash Al v Crude Fibre v Crude Oils and Fats v Crude Protein Insert checked types v Glucose v Inulin w Lactose Check all v Lusine L lysine v Magnesium Uncheck all v Matter Soluble in Light Petroleu Feed materials v Methionine DL Methionine v Moisture v Phosphorus Reducing Sugars v Sodium Starch Sucrose v Total Sugars Analysis text Acid Indes Ash Insoluble in Botanical Purity Calcium Calcium Carbonate Chlorides expressed as Mall Crude Ash Crude Fibre Crude Oils and Fats Crude Protein Glucose Inulin Lactose Lysine L lysine Magnesium Matter Soluble in Light Petroleum Methionine DL tethionine Moisture Phosphorus Reducing Sugars Sodium Starch Sucrose Total Sugars volatile Mitrogenous Bases
17. in the Browse Samples screen Apply Filter If you wish to view only a certain status of a sample e g Entered to be validated you can change the Sample Status at the top of the screen using the tab system Sort Data You can sort the data by clicking on a column header Sample Officer The example shows data ordered alphabetically by Sample Officer You can see the small up arrow Clicking again reverses the sort order S ample Officer You can see the small down arrow The default sort order is to have the newest sample at the top 28 Locate Sample seeren Ssk ee em 80 Tape LL ur i al nml l ka L vd TS C edd tie bab 1 kom Dil Samp zeugt nil rupa rer iom Dine ki 96 412607 Ila Mr E Paana RS Es HR Erico tabe SH Deo Cn CAT OST io be sera Dee EET nam aout 114327 e Erden ic ba radiated TD JANET nam 114141 tried ko ba rated HIS mo ENDT 115535 SD 119629 bo be void ond SH Be 11 Sake CAS 115524 Ere Een Sep complete et rar EIG LT n 14 4300 1 ine Lampe Dice China Di D 706 sayda copie rcs eat TH Hod G FON OM ETES Chains A DR En 1 rupis co
18. it Sample button on the right hand side You can then click on the Save with Validation button or the Save without Validation button Note that some fields are greyed out in the duplication process and cannot be used in order to prevent errors By default the newest sample will appear at the top of the grid in the Browse Complete Samples screen Export Accessed by clicking on the Browse Active Samples button from the Main Screen and then clicking on the Export button on the right hand side 30 F Choose laboratory to receive export SEE Food samples export Sampling officer BE Laboratory Below is list of Sampling officers that have samples ready to send Choose for which sampling officers samples should be sent Send to l boratory Wi Bill Smith Tam Thumb Completed samples displayed as Validated awaiting export require to be exported to disk By selecting the Sampling Officer from the Sampling Officers shown you can then move on and select the Lab the sample is being sent to as shown 3l F Choose laboratory to receive export Food samples esport Sampling officer Laboratory Laboratory How choose for which laboratory you wish to export samples Send to laboratory n Public Analyst Lab Dundee 0 samples Back see Cancel And click send file F Choose laboratory to receive export Seles Food samples export Sampling officer Send to lab oratory Laboratory En
19. ity to create a new sample from a template is accessed by selecting Sample Templates from the File menu To create a new sample from an existing template select your template in the main screen and click on the Create Sample button on the right hand side _ Animal feeds sample templates Animal feed sample templates Description covey COPY OF over LOPY OF COPY OF cvcv COPY OF COPY OF COPY OF COPY OF COPY OF COPY OF COPY OF evev COPY OF COPY OF COPY OF COPY OF COPY OF over COPY OF COPY OF COPY COPY OF COPY OF COPY OF COPY OF COPY OF COPY OF COPY OF COPY OF COPY OF COPY OF evev COPY OF COPY OF COPY OF COPY OF COPY OF COPY OF COPY OF COPY OF evev COPY OF COPY OF COPY ER COPY OF COPY OF COPY eee OF COPY OF COPY OF COPY OF COPY O OF COPY OFL COPY OF COPY OF COPY DM us OF COPY OF CYCY This will prompt to create a New Sample The sample will now be entered in the same way as creating a New Sample except fields are pre populated from the template 27 Browse Samples Accessed by clicking on the Browse Samples button from the Main Screen F Food Surveillance System Network System Live Samples Browser B Fie Reference Security Help New sample Vi Browse Samples a Sample Templates we Import Samples a Exported Batches Animal Feed Samples Entered to be validated Yalidated awaiting export Exported to Lab Imported from Disk mm complete with resul All sta
20. le Street Finnieston Glasgow G5 7LN B G C Feed premises field order E eed Risk Category PremiseType Code Registration number Feed Risk Category H High M Medium L Low Premises Type Code K Producers of feed materials L Stores of feed materials M Manufacturers of compound feed stuffs N Importers and representatives of establishments in third countries O Intermediaries distributors and retailers P Manufacturers of additives and premixtures Q Animal farms R Other feed businesses 10 e g 11402 One Stop 1 10 South Road Taunton Somerset TAl 3BP H K 123245 1691 One Stop 126 Wordsworth Drive Taunton Somerset A1 2HJ M L M 28940 Thorntons 21 Old Market Centre Taunton Somerset TA 2AT L M 12536 19549 Ireson s 2a St James Street Taunton Somerset TAl 1JH H L 34776 11 Enforcement Animal Feed Click on the Reason tab next to Admin at the top to access this screen Select Enforcement Investigation by clicking on it and checking the radio button F New Sample Live Animal feeds sample Admin Reason Labeling Additional Analysis sample taker Save With V alidation F 7 General Sample Type Save Without Validating F8 Follow Up Sample Index Sample Number Survelllance Monitoring Freng Sample was taken as part of survey Survey Body Survey Ref lt lt Sample Type Select from the drop down list The Formal choice will
21. ll be narrowed down as you type 15 Category tree EE DESCRIPTION ITEM CODE m Complementary Complete Feeds for particular nutritional purposes E Drinking water Drinking water Feed Additives Acidity Regulators Amino Acids their salts and analogues m nt caking agents Antiosidants m Binders m Colourarits Compounds of Trace Elements Denaturants Digestibility Enhancers a dere Accept Selected m Flavouring Compounds Gelling Agents Gut Flora Stabilisers Preservatives Fed Close F4 In the above window the word Antioxidants is being typed by the User and is found automatically in the Category Tree You can see that the First category is Feed Additives Antioxidants is a sub category of Feed Additives If the current selection of Antioxidants is correct then pressing Enter on your keyboard or clicking the Accept Selected button will select the category for this sample 16 Packaging Animal Feed Click on the Additional tab next to the Description tab at the top to access this window E New Sample Live Animal feeds sample Admin Reason Labelling Additional Analysis Micro Packaging Validation F 7 Package size Package Units Batch number Save Without V alidati FB Date of manufacture alidating Abandon And Durability Close Durability Tear 4 digits eg 2003 Condition If other Specify Help
22. mailto Lynn Cree hps scot nhs uk Tel 0141 300 1114 Postal Address HPS Clifton House Clifton Place Glasgow G3 7LN 48 APPENDIX C Version Changes e Version 4 e Option to Re Export e Option to check batch information e You can now filter on Analysis Type 49
23. mical Office Headquarters Abandon changes Sample Officer Business ID u Update premises when creating sample Premises Name Address 1 Address 2 Address 3 Address 4 Post Code Registration number Feed risk category FremisesType F2 To create a template fields are filled in as per a normal sample Certain fields cannot be filled in ahead of time and are marked N A Fields that will vary with each sample should be left blank and then completed at the time of taking the sample For ease of searching provide each template with a suitable description in the field Template Description before saving To save the template click on the Save button on the right or press F7 on your keyboard 29 Delete Template To delete a template select the template in the main screen and then click on the Delete Template button on the right hand side This will permanently remove the template from the system Copy Template To copy a template select the template in the main screen and then click on the Copy Template button on the right hand side This will create a duplicate template with the name prefixed with COPY OF Groups Templates can be organised into logical groups if required The Groups button accesses the administration screen Animal feeds sample template groups Animal feed template groups Gap 0 Template 4 ME Edit FE Delete 26 New Sample from template The facil
24. mplete er rara IDH 2CCTI DE Dick 1 AE 2008 135000 1 LEDET R ACTEUR Ehren DI M NT T 1 Sue LOTUS Fo CC eo Creire Dea DG m 1 copies rama red Ltn 0 FO HST ETE Cr e Dr DI AEE EO POT TON ECCTI een Chers DI 022005 14 400 urpis copies SoHo 22 POH AO SDS Chris Des DLA 14 05100 H mme complete rent LOTERIE GILT Des 1 62005 0 1 copine raies LEE HR a FOH EE Creme Di ADS OD id 00 4 complete nn rea TTEHQIGTOOTI 25 FOM CTI Dick DI GS FETE 1 complete FG 25 IL HIUTEETOSOCK China Teck DI eDOCS 14 1200 1 TET VPIOHO MT S OMAN Ekran fc 3206005 12430 omui rains TARHI HANE Maa Di 204052006 Ek K pracha eu TPH KONA FO MIHITISEOEM Dici FPA OS 134200 couples ern ras roro hanna 27 082008 1271100 urpis complete ati HO 77 IDHIELEDOSEX 1121122005 114500 m Ex eerie naa rer 7 MILLIER reina TM LANG n r PDT Over fes 201000 11300 H ph couples rex China Dace V T 5005 4200 3 ST 1TH Hn MHJ Did 112 2008 IGENE 5 cie coc
25. on FG H 008103 F TICLES Cheira Ds VITES 1b 06 5 MILDE rend TAHI Cheer VM SN Ue I G ep eu TA Hon FMLN Chane Dci 11 22005 In rano pe couples rn vart THI HODET TOM MCC Dick VL 53005 110300 ct complete rar THI CODI 1 Acc Cheira Des FAT 2200 111100 b mme ment TETE SCC IOS Des 14 12 2006 11 290 c ipie pp dti Tran Hs TS FONT Cira Da a i 2200 01 Dick 13700 BE complete rici io nord KN 4 Fi GA Copa Above are all the samples taken by officer Christine Dick since 12 03 2005 Present by selecting the officers name from the drop down list and entering search time criteria 29 Duplicate Sample Select the desired sample to duplicate in the Sample Browser screen Then click on the Duplicate button on the right hand side This will create a duplicate and open the sample in view mode E sample Details Live Animal feeds sample Admin Reason Labelling Additional Analysis Edit Sample F6 General Analysis Type Micro Chemical National Ref 999H006020000346 Sample Humber Office Headquarters Sample Officer Sample Date 13 04 2007 Time 24 hr 15 44 Business ID Fremises Name Address 1 Address 2 Address 3 Address 4 Post Code Registration number Feed risk category Premises Type Help F1 gt gt FIO 64 Close F2 Click the Ed
26. s select YES or NO Explanation If compliance with statutory requirements see Appendix B is NO enter free text details Laboratory Defaults to laboratory specified for Microbiological or Chemical use A different lab can be select from the drop down list Analysis Routine or as defined by the Select YES NO from drop down list laboratory analysis required 19 Analysis Builder If analysis required is not routine click on Analysis builder The following window opens allowing you to select the analysis options displayed from All to more a defined list All will be selected by default but can be changed by checking the radio buttons next to an option Analysis builder ga Eg Analysis types Acid Indes Glucose Show analysis options fo Ammonium Acetate Heavy Metal Mercury Compound feeds Ammonium Sulphate Heavy Metal Cadmium Animal Fats and Oils Heavy Metals Arsenic Antibiotic Growth Promoters Heavy Metals Others Bioproteins Antimicrabials Inulin Undesirable substances Ash Insoluble in HCI Iron z Al Botanical Impurities lzobutyraldehyde Botanical Purity Lactose Buiret Lysine L lysine Insert checked types Calcium Magnesium Calcium Carbonate Matter Soluble in Light Petraleu Feed materials Chlorides expressed as Mall Methionine DI L Methianine Coccidiostats Microorganisms Crude Ash Microorganisms E Coli Uncheck all Crude Fibre Microorganisms Crude Oils and Fats Microorganisms Listeria Crude Prote
27. ss is selected the Premises Name Addresses and Feed risk category will populate automatically This field can be left blank and the Premises Name and Addresses typed in manually The Feed risk category can be selected from the drop down list Premises Name See Business ID Address1 oee Business ID Address2 oee Business ID Address3 oee Business ID Address4 See Business ID Post Code See Business ID Registration number Add feed hygiene registration approval number Feed Risk Category Select from drop down list or see Business ID Premises Type Select from drop down list Food Premises The field order of this file is as follows ood Safety Risk Category Code remiseType Code ood Standards Risk Category Code Food Safety Risk Category Code Premises Type Code A Primary Producers B Slaughterhouses C Manufacturers processors D Packers E Importers Exporters F Distributors Transporters G Retailers H Restaurants and other Caterers I Materials and Articles Manufacturers and Suppliers J Manufacturers mainly selling by retail Food Standards Risk Category Code There is now a change from the old standard of H high M medium and L low to the new standard of A B amp C FSSNet Version 4 has moved to A B amp C An example file A001 Greggs 144 Sauchiehall Street Glasgow G3 6LN A J A A002 Tecso 200 Argyle Street Finnieston Glasgow G5 7LA E J B A003 Safeway 300 Argy
28. ter a comment or special instruction IF required then click the Send samples button to transmit the samples to the designated lab Send to laborator Send file lt Back Finish Cancel 32 You will then get the following message saying the message has been successfully sent and you can be confident that the sample has been sent if there is any problems please contact HPS Food Surveillance System To export the sample to file click on the Export to file button on the right hand side You will then be asked where to export the files Once the files are exported they will change status and turn green in the Sample Browser screen E Food Surveillance System Network System Live Samples Browser File Reference Security Help New sample 11 Browse Samples 6 Sample Templates 4 Import Samples a Exported Batches Animal Feed Samples Entered to be validated Validated awaiting expop Exported to Lab to Lab Imported from Disk Sample complete with results complete with results statuses statuses Status ge Local Authority Office Officer ae sample alin ES 2 pans taken i v Sample Number v code v aken type Officer Carol Jones Exported to Lab 399HQXX010000303 er ID 124 S99HQ 26 04 2006 15 38 11 26 04 2006 1538112 0015585TM 1 The files exported are encrypted for the purpose of data protection If you wish to
29. tuses Sampling officer Start date 08 04 2005 X Premises name Enddate 17 04 2007 Status 2 Local Authority Officer Date sample Time sample taken Premises aller ID v Sample Number code v taken v taken v type de Officer Carol Jones Sample complete 999HQxx010000302 1234 Carol Jones 26 04 2006 15 37 19 26 04 2006 15 37 35 001 5585TM 1 Validated awaitin 999HQx 01000317 test 999H0 Carol Jones 29 08 2006 00 04 23 29 08 2006 00 04 23 K 01 31L0CHA1 Malidated 9993H0 lt 010000316 tuesday test 999H0 CarolJones 28 08 2006 23 59 58 29 08 2006 00 04 16 K A01 31LOCH 1 Officer John Anderson Entered to be val 999HQx 010000303 1234 999HQ John Anderse 26 04 2006 15 38 11 26 04 2006 15 38 11 001 5585TM 1 777 Entered to be val 999HGX lt lt 010000304 1234 999HQ John ndersc 26 04 2006 15 46 46 26 04 2006 15 46 46 001 5585TM 1 Entered to be val 999HQx010000305 1234 999HQ John Andersc 26 04 2006 15 49 03 26 04 2006 15 49 03 001 5585 1 Entered to be val 999HOX 010000314 1234 999H0 John Anderse 27 04 2006 09 39 55 27 04 2006 09 39 55 001 5585TM 1 Sample complete 999HQxx010000312 1234 999H0 John Anderse 27 04 2006 08 31 17 27 04 2006 08 31 17 001 5585TM 1 Officer Tom Thumb Malidated 999H0x 01000318 Thumb 29 08 2006 00 05 35 29 08 2006 00 05 35 K 01 31L0CHA1 All samples entered into the system can be viewed
30. ution Clicking this button will lose any data you have just entered Only use if the data entered is not needed 23 Sample Templates Accessed by selecting Sample Templates from the File menu template provides an opportunity to reduce the commonly entered fields and to speed up data entry for frequently visited premises and or frequently taken sample types Sample Templates Live ER Description Group 1 Template 3 Template 4 Template 5 Template Template 2 Template 1 Group 2 Group 3 Group 4 Close F2 Templates are managed from within this screen using the buttons on the right hand side The facility to Add Edit Delete and organise Templates is only available to an Administrator View To view a template select the template in the main screen and then click on the View Edit button Edit To edit a template select the template in the main screen and then click on the View Edit button This will allow you to view your template To then edit the template press the Edit button on the right hand side or press F6 on your keyboard 24 New Template To create a new template click on the New Template button on the right hand side A screen similar to the New Sample screen will appear E New Sample template Live Animal feed sample template Admin Reason Labeling Additional Analysis General Template group Template description Save changes Analysis Type Micro Che
31. view an encrypted file then you must use the Encrypted File Viewer Encvier exe 29 ME Hational ref 76212345H10000036 Scottish Food Surveillance System Samples for examination Administrative details Food Authority Angus Sampling Officer John Smith Sample No Date sample taken 01 10 2003 Time 10 10 40 Premises Name Business ID Address Reason for sample taken Enforcement nvestigative YES if YES please provide details Surveillance Monitoring HO if ticked please provide details Sample Type Was the sample taken as part of a survey NO If ves as part of the of the following Relevent Survey Number Follow up sample NO Index Sample Humber Food sample taken as part of a food borne illness investigation NO Further details if YES including relevant outbreak number Description of sample taken Brand name of food Risk category Food standard Description true name of food Type of sample Ausit gagnante Al nate Vea 9 af Mature of product Category MAFF code Sub category 1 MAFF details Additional category information Name of manufacturer Page11 d From the Browse Active Samples screen forms can be printed as blank part completed or fully completed forms by selecting the Print button on the right hand side of the Browse Active Samples screen 34 Exported Samples Accessed by clicking on the Exported Samples button from the
32. y use if the data entered is not needed 22 Durability Date Best before dd MM yyyy in that order Best before end MM yyyy in that order Use by dd MM yyyy in that order Not provided The date field becomes invalid Code of Practice The Code of Practice provides guidance on the procedures to be followed by authorised officers taking food samples Does the sample procedure comply with COP requirements The Code of Practice addresses issues relating to food samples taken for the purpose of Analysis and Examination This relates to the procedures which authorised officers should follow when procuring and handling food samples taken under the Food Safety Act 1990 and the Food safety Sampling and Qualifications Regulations 1990 that may ultimately be the subject of legal proceedings Refer to the Code of Practice for specific details Saving a sample Options on completion of sample information Save With Validation F7 Click this button or press F7 key to validate the sample data you have entered If required fields are incomplete or data errors exist the invalid field will be selected for changes to be made Save Without Validation F8 Click this button or press F8 key to save the sample data you have entered This does not validate the data and you will not be able to export samples data to the lab You can later edit the record s in the Samples browser screen and then Save With Validation F7 Abandon And Close Ca
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