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Landlord's Consent Website User Guide

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1. If you have not yet made an application please click here to get started Done amp Internet fa i255 0 2 5 Answering Questions There are 5 question sections on the application form These are Building Alteration Telecoms Fire Safety Planning Legal Operations Within each of the question sections there are sub sections which hold further questions For example within the Building Alteration section there is the following sub sections Building amp Structural Alterations Drainage and Water Catchment Building Services Certification Each of these sections must be completed in order for the application form to be submitted Please be aware that the titles and subsections of these question sections may be subject to change The section traffic lights at the top of the page are shown as red when that section is incomplete The sub section tabs are shown as red when they are incomplete These will both turn green when they are completed Green completed tab and traffic light Question answer options Landlord s Gonsent fof Stations and Depots Home T amp Cs Privacy Help FAQs Biilding amp d 9 tural eram o Building Telecoms Fire Safety Planning Legal Drainage Close and Water Catc Daichment Tracking Number TN194785396905022494 Location Birmingham New Street Description Installation of new customer information scregn The structural elements shall be designed and constructed so
2. Submit i Reject Send External Comments ey Heath 8574901247 London Midland Robert psal to apply for Landio osed and wind loads are sustained and djacent structures premises or Controlled CF eR STRADE E Please note Internal comments are saved by pressing the Next button and External comments are saved and submitted to an Applicant by pressing the Send External Comment button Building amp Structural Alterations Please give a full description of the work and any comments you would like to make A1 1 Is any demolition work planned including Yes internal partitioning area Works will involve the demolition of the existing No Toilet Block Works will also require the removal of the existing Canopy which covers the Bus waiting Rejection email that is sent to applicant and reviewers Application Submitted amp Application Review Application Pre Approval Prepared Pre Approval Granted f Works Take Place Entry Into Service Confirmed Request For Final Approval I Final Approval Granted Dear Mr Toogood We are writing in connection with your Landlord s Consent application Tracking Reference TN680203448620743223 for the Wythall location Unfortunately your application has been rejected from the system due to the following Reason for rejection lan Grimes This application is rejected as a test You are able to make a cop
3. Prepared Conditional Approval Summary Specific conditions entered by Entry into service documents box Approving Reviewer selected NetworkRail Conditional Approval Summ ry ditions of app Land Condition A Condition B Home T amp Condition C Please note that the cusperffer can see the comments you enter here ase indicat what documents the applicant should supply on Entry Into Service igh teHandback Certification Sigged Entry Into Service Form Next Et Defect Liability Period CO Station Depot Change Confirmation C Health and Safety File CO As Built Drawings A x C LC05 Document indiens C Planning Permission O Listed Building Consent C Refurbishment Demolition Asbestos Survey UKAS Accredited ARMS Network Rail asbestos surveyor L Building Warrant including Completion Certificate C Minor Electrical Installation Works Certificate BS 7671 IEE Wiring Regulations 17th Edition minor works v OK Cancel CS 25 01 2015 13 26 13 David Rayworth 25 01 2015 13 28 41 David Rayworth test test oS E Cl CONTENTS doc Mice C LC Website Guide 20 MEL pom ee LW 14 44 Individual Approving Reviewer status showing Conditional Approval Prepared Application status showing as In Progress Landlord s Consent fof Stations and Dep ts P Home T amp Cs Privacy Help FAQs Application Status Allocated To Technical Viewers Buildin
4. l Licence to Alter P Consentto carry out work at Birmingham New Street The Premises subject to conditions Acknowledge Conditions Made between page 1 NETWORK RAIL INFRASTRUCTURE LIMITED Network Rail company registration number 02904587 whose registered office is at Kings Place 90 York Way London N1 9AG and 2 The Tenant company reaistration number whose registered office is at This is a legally binding contract and should only be electronically signed by a person who is an authorised signatory of The Tenant idence of such authority statutory instrument rule regulation treaty directive bye Iaw code of practice circular y notice order direction or requirement given or made pursuantto them for the time being Enactment means any statu guidance note common law an in force Entry Into Service Documents means the uments specified by Network Rail to the Tenant as part of this application for the Works and named entry into service documents Lease means the lease or licence relating to the Pre Notification Date means the date on which the Tenant has Wified Network Rail of completion of the Works in accordance with clause 8 1 General conditions 24 Delegated Authority of the Tenant s Signatory 243 f requested by Network Rail the Tenant must provide requisite board minutes or other suitable information that evidences hoplicati i TN494785396905022494 also has the following conditi Buiiding En
5. Landlord s Consent Website User Guide Updated May 2015 1 0 2 0 3 0 4 0 5 0 6 0 7 0 8 0 9 0 Introduction Home Screen Application Process Stages Stage 1 Application Submitted 2 12 2 13 Starting a New Application Traffic Lights General Information Page Tracking Numbers amp Passcodes Answering Questions Certification Attachments Applicant Submitting an Application Application List Screens Applicants Copying an Application Withdrawing an Application Application Status Screens Applicants Network Rail Approving Reviewers and Technical Reviewers Stage 2 Application Reviewed 3 1 3 2 3 3 3 4 3 5 3 6 3 7 3 8 3 9 3 10 3 11 3 12 3 13 No Reviewer Assigned Status Application Reviewers Network Rail Log In Details Application List Screens Reviewers Reports Application Status Screens Reviewers Adding a Technical Reviewer Reviewing an Application Attachments Reviewers Unlocking an Application External Comments Request for Information Internal Comments Rejecting an Application Stage 3 Conditional Approval Prepared 4 1 Conditionally Approving an Application Stage 4 Conditional Approval Granted Licence to Alter Electronic Acknowledgment Process Licence to Alter Applicant Signatory Security Code Licence to Alter Work Dates Licence to Alter PDF Licence to Alter General Points Stage 5 Work
6. NetworkRail e Landlord s Consent for Stations and Depots Network Rail Landlord s Consent Licence to Alter Specie Au ain nehiememcw 71119 Dascrigiion of Vinke instalation af naw eustaenar in amaman screen Licence to Alter Download PDF button 13 HETHIOFIK RAIL CFL STRUCTURE LIITED Hetwork Rail comeany regitralien murmibar 02924237 whose registered office oa This i amp a pesgaty Gerding conir act ace Heuh ony ee exectroicay sene Erg a pnt son who ps an actore iu ssemnaipey of The Tenant General Conditions 1 Dision Enachrenl nieas eni slatube satiini eg e riui in fares Entry lite Seriot Documento rear fe decunents specified by Hetwerk Ball t fa Tena le Edt view Window iep f Create m db dm LX iG Err r iu Cuismmie az si ia ik 5 som mn E fons Sign Comment i ADHOHOS ET cju unen bud ei Bi ue oe eee c eee Vnde fo carm Cul acce d Femara i Shee s Cream jabar 10 nein nte Example of downloaded PDF TSP TEFA Ue OT py ee Coa ee repasarmi ir s di ary e nue ry ce Hi wea arsi Eti 7a a cee eer arp oda teaser D C qe TN LUE A GR AE CER Des AY Ejusd Uh pet aD PU Hoe Tot TA GB TU a es FT ae amp A a che 5 5 Licence to Alter General Points General points to note regarding this acknowledgement sign off process are Only authorised signatories of the tenants are able to electronically sign the consent for alterations NR In
7. v Done Internet 10095 3 12 Internal Comments As well as external comments being sent between Reviewers and an Applicant internal comments can be shared between an Approving Reviewer Technical Reviewer and System Administrator Consents Team These internal comments are only visible to NR users and the Applicant will not be able to view what is written here Therefore any comment that needs to be sent to an Applicant must be sent using the external comments function Entering an internal comment is carried out by selecting the Add nternal Comment link and entering text in the box that appears Please note that the Next button must be selected to save this text If you press the Add Internal Comment again it will close the text box and the text will be lost When an internal comment has been left on a question a small red C icon is added to the relevant question tab to show other Reviewers where the comment has been left Internal comments link and text box 22 01 2015 10 17 05 Tony Cragg rdtredtrdjtdjtd 22 01 2015 10 11 27 Tony Cragg testts Add External Comment Does it effectthe station buildings e g roof Yes external walls internal partitions and or platform y equity ovy 7 w i lo clearances NIA Add External Comment Add Internal Comment NR Does it effect station footbridges 9 No N Add External Comment Add Internal Comment NR Does it effectthe span nearing and or 55 articulation arrangemen
8. Team Orange a In Progress application has been allocated to Reviewer and is currently under review Orange Awaiting Information Reviewer has submitted a request for information with to be uploaded by the Applicant a red dot Light a Conditional Approval status circle initially turns light green when an green Prepared individual Reviewer prepares their conditional approval for the Applicant a After all the Reviewers have prepared their conditional approval and the Applicant Conditional Approval electronically acknowledges it then the light green ranted status circle for all the Reviewers change to show that the conditional approval has been granted Dark Entry Into Service the NR Reviewer has accepted the documents green Accepted and information uploaded to the entry into service section Selecting this means an Applicant wants to create a copy of an application see 2 10 Selecting this means an Applicant wants to withdraw an application from the process see 2 11 2 10 Copying an Application It is possible to copy an application that has already been created This can be done by selecting the C icon next to the application that is to be copied An application can be copied from any of the application lists i e n Progress Accepted Rejected and Withdrawn When an application is copied it will create a duplicate of the original application The duplicate application will have a new unique tracking
9. m eo m a i Applications withdrawn List of applications withdrawn Data Dump Data dump extract report Data Dump Report Data dump extract report New Jan 13 Select Email Notification Reminder emails report Select Service Level Agreement Service Level Agreement for Landlords Consent Select ra ia 2 Use OFLC System Internal staff report Internet sa 100 Done Done Report criteria Landlord s consent for Stations and Depots Home T amp Cs Application List Privacy E Hp Report Name Description Route TOC Property Name Completed report links Date From ddimmiyyyy Date To dd mm yyyy FAQs Report Criteria Choose Route London Euston 01 01 2014 01 01 2015 Applications Approved List of approved applications Please Choose Landlord s Consent for Stations and Depots Home T amp Cs Application List Reports Logout Privacy Help Report Name Applications Approved Email Notification Data Dump Data Dump Report Data Dump Data Dump Data Dump Data Dump Data Dump Data Dump Data Dump Data Dump Data Dump items 1 to 30 of 514 FAQs Report Queue Status Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Current and previously generated reports are listed below these are pl
10. For your information Message HTML Efe ix File Edit View Insert Format Tools Actions Help i a Reply L Reply to All 3 Foard pa S X A1 OR From wes claritas solutiongcom Sent Tue 20 01 2015 09 13 To Sanders Thomas Eei Subject For your informajion Dear Dr Sanders rg evious email please find below your pass code E466727C Please use thi fass code along with your tracking reference number to log into the site and track your application Please find below tracking reference number for your application The first and last four characters have been replaced with an asterik for security reasons 478539690502 Best regards Consent Management Team RERARAARARARAARAREREERAEARERERRERRREEREREEEERERERERRERRERERERERRERERERRERERERERRRRERRERRERERRRERRERRERRERRERERERER EER RERERERREREREREERERRREREREERERERERERRRRERRERRRRRERRRRERER The content of this email and any attachment is confidential It may also be leaally privileged or otherwise protected from disclosure This email should not be used by anyone who is not an original intended recipient nor may it be copied or disclosed to anyone who is not an original intended recipient If you have received this email by mistake please notify us by emailing the sender and then delete the email and any copies from your system Liability cannot be accepted for statements made which are clearly the senders own and not made on behalf of Network Rail Network
11. Fron wesilclarit ansolobeen com Serb Men 26 01 2015 14 18 Ta Sanders Thomas Get Subject More Information Requested TN199705390905022499 1 Furth AppScotion Sutmited gt ipohcoton Review gt ioplicabon Pre Approval Prepared gt Pre Agprowal Gronted gt ons Take Place gt Entry eto Serice Confirmed gt Request For Fine Approval amp Firal Approve Granted urt er information email Dear De Sanders ang writing in connecton with your Lanciorc s Consent application Traching Reference TH194785396905022494 Agctional documents nave Deen requested tor Enty Imo Senice 33 follows Fiease submit correct signec hancvacy cenification This nandback certificate is for a different location Please note that you are required to respond to thes request for in ormapon in order for your application to be progressed Please respond by providi the required information ar by communicating when the informahon will b aveltabie To gain access to tnis applicamon please use me tracking reference number above anc also He pass coge mar was sent to you in a previous emal Best regards Consent Management Team 5 Entry Into Service Windows internet Explorar Ge E him iekrita v a x fa p s dt wew Pavonis Took Hip x Bh cewet set dq Feeries 0 E heiek Rad Landieeds Con E LES E Free Homai Hd Wiery inte cervice rud m I aiana Further information LEN cs ej ROSARII ON text in entry into p rds service section of app
12. Installation of new customer information screen External fire The building shall be designed and constructed so that there are appropriate provisions for the early warning of fire and appropriate spread means of escape in case of fire from the building to a place of safety outside the building capable of being safely and effectively used at all times From Pan B Acce Harih 45 mments are saved and submitted to an facilities for the Fire Service se note Internal comments are saved by pressing the amp c nli ant R noraa diia Oan n nT Haud Applicant by pressing the Send External Comment button Please give a full description of the work and any comments e you would like to make B1 1 Is there a means of raising the alarm 9 Yes No Add External Comment Add Internal Comment NR B1 2 Is this strategy compatible with the current Yes means of raisina the alarm throughout the No 3 TOWN La ECTETUR V Done Internet 5 10095 v When the Conditionally Approve button is selected a new window titled Conditional Approval Summary will open up There is a box at the top of this window that allows an Approving Reviewer to enter any Specific Conditions they may wish to add to the Applicant s application Similar to the Network Rail General Terms and Conditions of Consent these Specific Conditions are provided to an Applicant via email when the Conditional Approval Prepared stage is completed They are also d
13. London Paddington Logout Installation of a single counter mounted Camelot Scratch Card Dispenser in WH Smith Travel Retail Area Department Status Allocated To Technical Viewers Andy Fant Building Engineer we In Progress Edit Technical Viewers Reallocate Pu GR ER IA En Telecoms Engineer N A Alors Pratik Bhattacharya Fin Fadter v V Progress Edit Technical Viewers Reallocate SERERE NX RICE Justin Keen Facility Surveyor In Progress Reallocate Edit Technical Viewers Station Portfolio Surveyor N A Terry Baker Station Manager In Progress P Tanoa Edit Technical Viewers Vif a department status shows as No Reviewer Assigned this will be rectified by the Consents Team Reject button on application question screen NetworkRail Landlord s Consent for Stations and Depots Home T amp Cs Privacy Help Application List O Q Q Reports Alterations Generalinfo Building Alteration Fire Safety Planning Legal Attachments Submit Logout ac A1 Building amp Structural Alterations Drainage and Water Send External Comments Catchment Tracking Number T N154567657751647929 Location radley Heath Mechanical Following advice to withdraw orignal application TN865341559574901247 London Midland Robert ss Goode and Network Rail Carew Satchwell support our proposal to apply for Landlo The structural elements shall be designed and constructed so that the combined dead imposed and wind loads are sustained a
14. number and the question answers will be identically copied across However the information on the General Information screen will need to be re entered and the documents in the Attachments section will need to be re attached A new pass code will be sent out via email when an application is created using the Copy function 2 11 Withdrawing an Application An application can be withdrawn by an Applicant by selecting the W icon next to an application on the Application in Progress screen This will remove the application from the review process and will list it under the Withdrawn application list An email will be sent to all of the Reviewers to confirm that the application has been withdrawn This withdrawn application can be copied if required in the future Application list screen as seen by an Applicant NetworkRail Landlord s Consent for Stations and Depots Home T amp Cs Privacy Help FAQs Applications In Pregress Tracking Number Date From Station Name Station peffies in green are Network Rail managed stations Date Trzcking No Description Submitted Status Birmingham New Street 1N194785396905022494 Installation of new customer i 20 01 2015 In Progress e o e o CW Conditional test 24 11 2014 Approval 4 9 cw Granted Birmingham New 35006822 6437 o 7N350068326418146427 Birmingham New a Street Conditional test 05 11 2014 Approval o C Gr
15. sentto the email address you provided on the General Information page Please ensure that your email inbox can receive emails from noreply networkrail co uk to ensure our emails get through to you Your application approval details will also be sentto this email You should have already been sent an application tracking reference number and pass code to your email to enable you to track the status of your application You can track your application via the Applicant Log In link on the left hand side ofthe site Please note that costs may be incurred when processina this application Any costs will be communicated to you by our reviewers If h questions regar t pl tact us via the Help link atthe top ofthe page Done amp Internet fa 100 a a a a 2 9 Application List Screens Applicants You can check the status of your application by logging in using your tracking number and pass code via the Applicant Log In page This will take you to the application lists where you can view your n Progress Accepted Rejected and Withdrawn applications You can use the filters at the top of each list to search for a specific application The application list screens provide information and functions as detailed below Tracking No shows the individual tracking number of your application Selecting this will take you to the Application Status screen Information regarding this Application Status screen can be found further on in this document Location e s
16. service confirmation date Project changes text entry box 1 A i Landlord s Consent for Stations and Depots Prey Help Fads Entry Into Service mE n Requested status Application Status change NetworkRail 8 0 Stage 7 Entry Into Service Completed In order for an Applicant to be able to confirm that they have completed the entry into service process they must upload the requested attachments that are listed on the Licence to Alter These attachments are also listed in the Attachments section of the application under the Entry Into Service tab This is where the attachments need to be uploaded This attachments section works in the same way as the nitial Submission Documents attachments section An Applicant needs to click on the Aad link in order to upload the appropriate file to the application The replace function is also available at this stage Once all the attachments are uploaded the Applicant can confirm that the have completed this stage by selecting the Entry Into Service Complete button If no attachments have been requested by any of the Approving Reviewers the Applicant simply needs to click on the Entry Into Service Complete button without uploading any documents This changes the status of the application to Entry Into Service Completed and also sends an email to all of the Approving Reviewers alerting them that the requested entry into service documents have been
17. the Entry Into Service process e g hand the completed project work back to the Landlord Entry Into Service Completed e the Applicant has uploaded all required documents and information on the Entry Into Service section of the application Entry Into Service Accepted e the NR Reviewers have accepted the documents and information uploaded to the entry into service section and the application will automatically be closed and filed under the Accepted application list e these abbreviations are used to show the following NR Reviewers BE Building Engineer FE Fire Engineer SPS Station Portfolio Surveyor SM Station Manager FS Facility Surveyor TE Telecoms e underneath each Reviewer abbreviation there are individual status circles traffic lights that represent the status of their review Below is a list of what each of the different colours of these status circles represents e there are no coloured traffic lights for the Entry Into Service Requested or Entry Into Service Completed stages as these actions are completed by an Applicant and not the NR Reviewer Colour Image Approving Reviewer Status Details Grey N A application is not allocated to a Reviewer due to it being incomplete or no Reviewer is required Red with No Reviewer Assigned Reviewer is required but hasn t been assigned by a the system This is due to an error in the system white dot data and will be corrected by the NR Consents
18. to Approving Reviewers when initially reviewing an application these are downloading and viewing documents from the attachments section sending requests for information using the Add External Comment and Add Internal Comment links conditionally approving the application see section 4 1 for further details If the application does not contain sufficient information then the Approving Reviewer can do several things request information from the Applicant using the external comments process described in section 3 11 reject the application see section 3 13 for further details ask the Applicant to withdraw the application There are several action buttons at the top of each question page for an Approving Reviewer to select from these buttons include Close e will return you to the application summary page Next will move you on to the next question section or sub section and send any internal comments that may have been entered Send External Comments e will send the comments entered in the text box that is opened by selecting the Add External Comment link Conditionally Approve e will allow the Approving Reviewer to complete the conditional approval process as detailed in section 4 1 This button is only available for an Approving Reviewer on the question section that relates to their department so for example it will only be available for a Building Engineer on the Building Alteration question section Reject e
19. uploaded At this point the Approving Reviewers will log in and check that they are content with the documents that have been uploaded by the Applicant If they are happy then they can click the Accept Entry Into Service button which changes their individual Reviewer status to Entry Into Service Accepted and their status light turns dark green Further details regarding this process are detailed in section 9 0 Entry into service Landlord s Consent for Stations and Depots tab in attachments section Requested entry into service documents Add link Entry Into Entry Into Service Service Complete button Emmy Write Samice Requested Attachments 1 i 3 NetworkRail 9 0 Stage 8 Entry Into Service Accepted 9 1 Entry Into Service Approving Reviewer Acceptance When an Applicant has uploaded the documents that have been requested by the Approving Reviewers it is the responsibility of the Approving Reviewers to log in and check that they are happy with the documents that have been uploaded If an Approving Reviewer is happy with the documents that have been uploaded then they can click the Accept Entry Into Service button which changes their individual Reviewer status to Entry Into Service Accepted and their status light turns dark green Once all of the Approving Reviewers accept the entry into service this will change
20. will open up a Request Information box where details regarding the request can be entered by the Approving Reviewer Once the details are entered the Approving Reviewer should click Ok in order to submit the request to the Applicant Landlord s Consent for Stations and Denots Request Information gt Please enter details of the extra information you are remus ling i Bas pei Minn infer G Request information box Once a request has been submitted the entry into service section of the application shows a message of More Information Requested This further information message is then saved in red at the top of the Entry Into Service page This will also open an Aaditional Documents 2 tab which works in the same way as the original Aaditional Documents 1 tab An email will be sent to the Applicant to inform them that further inforaration has been requested during this entry into service stage O MM E NM ry Into Service z rim is nbe ma Le Girmingham Hew Street Further information a text in entry into tpi erit ER MEDIE UN EDU Service section of m EU LT application left by Fire dora tn Pr S Engineer Approving Reviewer Py ase submi correct signed handbao cermcabon Tres Mundboct cercate is for dient caer Requested Attachments m iei Deselect 0 i Be p yew jnwwt Forms Jois dkfens tie Adebe PDF i f 4 ATL WES b gt
21. will remove the application from the Application In Progress list and move it to the Hejected tab Pressing this button will send the Applicant an email confirming this rejection along with the Approving Reviewers and Technical Reviewers that are allocated to the application NetworkRail Landlord s Consent fof Stations and Depots Home T amp Cs Privacy Help FAQs AN Application List Building amp C amp d O Structural Reports Alterations Generalinfo Building Alteration Fire Safety Planning Logout Ic Ai Building amp Structural Alterations Drainage and Water Send External Comments Catchment Tracking Number TN154567657751647929 Location Cradley Heath Mechanical DesErintion Following advice to withdraw orignal application TN 65341559574901247 London Midland Robert TT Goode and Network Rail Carew Satchwell supporNour proposal to apply for Landlo The structural elements shall be designed and constructed so that the combined dead Niposed and wind loads are sustaineg z Utilities transmitted to the ground safely and without causing any deflection deformation or instability of any part of the structure adjacent structures premises or Controlled Certification Infrastructure or ground movement that may cause this including the disposal or drainage of liquids e g rainwater This is in line with Part A of Schedule 1 to The Building Regulations 2000 T Please note internal comments are
22. work dates Security code entry box Qgnatory Secusity Cc Submit button hitpsil test arkasina com Workflow Ad moveo Z Application Conditions Agreed TN1947859796905077494 E TRUE RN i Be E yew powt Fome ooh ations ro Adobe PDF i v Frome vespiras solubliom com Serd Mon 26 01 2015 12 14 To Sanders Thomas Get Subt Application Conditions Agreed T194705396905002499 Applicaton Submitied gt Application Review gt Applcalion Pre Approval Prepared gt Pre Approva Greed gt Woks Tobe Place gt Entry into Serice Confirmed gt Request For Final Approval gt Firal Approval Granted Dear Dr Sanders VO are wing m Conmecton wit pour Landlord Consent application Tracking Reterenoe TN194785396905022494 for ho Birmingham New Sigel location regaramg Ie fovowing work description installation et Aew customer wtonmation screen The application conditons have been agreed Dy Secu rity cod e emai Tom 2 f in order to progress furtier you must emer ta foe ypning agreamen coce inte the ackm2Medcemant 22 24 cece 9309307 2 307 40be bO24 200b25586045 The application has heen pre approved with the following conditions Building Engines e concen a Fire Engineer Condition Cendimon B Condition C Staton Manager e No condions stated x Work Dates Security code submitted and saved Signatory Security Code Licence to Alter agreement details saved Done imone fa 100 5
23. 3 Licence to Alter Work Dates These dates are requested when the Licence to Alter is acknowledged as the Applicant should have a better idea of when the project will be able to start and end after having visibility of all the terms and conditions and the entry into service documents that are required by the Approving Reviewers The dates are selected using a calendar drop down box and the end date cannot be longer than 6 months after the start date After the security code has been submitted during the acknowledgment process the original work dates are saved in the system There is however an option to update the work dates at this point if required This can be done by simply updating the dates using the calendar boxes If these dates are updated then the Submit button needs to be pressed to save these dates in the system This generates an email that is sent to the Approving Reviewers for their information Old and new saved work dates Work Dates Signatory Security Code Work dates entry boxes Date Agreement Entered Into Derags Saved E mena f MR a amp Application Project Dates Changed TN1947853969050277494 Mecsape HTML i Bee p yew pert Foma ois gires ep Acne OOF ica _gResty to Formerd Tin Frome weesslfpckani n solubiams cor Sev Mon 26001 2015 12 42 To Sanders Tas Works dates changed Subject Application Project Dates Changed 819470539690 86002498 email Dear Landit gS Consent Management Ta
24. Home Cs Va Help Apovcation List O Logout po Generalinfo Building Alteration Telecoms Fire Safety Planning Legal Attachments Submit Attachments Tracking Number TN194785396905022494 Location Birmingham New Street Description Installation of new customer information screen Description Mandatory Qeneral Outline Drawing Station Change and Development Teams pdf 20 01 2015 Replace Notes Hision luggage trollevs pdf 20 01 2015 Mandatory 61 4 B1 5 B1 6 Plans Fire alarm and detection system B55839 part 1 Add 7 Not yet provided orking Drawings Add Not yet provided Supporting Working Plans Add Not yet provided Supporting Technical Specification Add Not yet provided Supporting General Layout Drawings Add Not yet provided Supporting Details of how the work will affect the gas supply Add v javascripk hideHistory 7b533857 e179 4ec6 b88b 9c349ffbcbde Qo Internet fa 100 v Logout General info Building Alteration Telecoms Fire Safety Planning Legal Attachments Submit S Attachments as NCTTNNN gcking Number TN184785388905022494 Location Birmingham New Street DescNption Installation of n omer information screen Please select file to upload 20 0 2018 Hence H WData Station Change d Browse Add Please provide reason s for file replacement original document uploaded in error Aud Add Add y wGenersr L3y OUT Drawings Add Not yet pr
25. Rail Infrastructure Limited registered in England and Wales No 2904587 registered office Kings Place 90 York Way London N1 9AG osse deos de ded ded dodo dedo d deed dede dede do de d dede dede dede dede dde e dede dede ded deed de de d X X 3 X e dd d de d ded dede deed d e eee dede dede deed d d eee Inbox Microsoft Out WE For your information Answers Windows I in LC Website Guide 20 EN amp fe A SEI amps You will receive a tracking number and pass code each time you complete a new application however as the system links your applications using your email address using one tracking number and pass code combination will show all of your applications Tracking number and passcode entry boxes NetworkRail To o fo MM Consent fof Stations and Depots Home T amp Cs Privacy Help FAQs Start New Application Login Applicant Log In Network Rail Login Please enter the tracking number and pass code which was sent to you by email when you first completed the General Information page of your application Note System is case sensitive ing Number TN194785396905022494 Pass Code Pre cdidit ko tom If you have ToTg yeu track ETO enter your email address and you will be sent a list of the tracking numbers and pass codes that are currently linked to your email address Tracking numbers will be sent for applications that are currently in progress accepted and rejected
26. Status Allocated To Technical Viewers Building Engineer e In Progress Tony Cragg Peter Bradshaw Telecoms Engineer Q No Reviewer Assigned Fire Engineer OQ No Reviewer Assigned Retail Operations Specialist ei In Progress Colin Lomas Station Portfolio Surveyor N A Station Manager In Progress Michael Murray Edit Technical Viewers Vita department status shows as No Reviewer Assigned this will be rectified by the Consents Team Done Internet fa 1009 i G 3 Unlock button NetworkRail Landlord s C t for Stati d Depot anqaiora Ss Consent TOF otatons an epois Home T amp Cs Privacy Help FAQs General info Building Alteration Telecoms Fire Safety Planning Drainage Ai Building amp Structural Alterations and Water 3 UL E z z Catchment _ Send External Comments Tracking Number TN847029499800012223 Location Birmingham New Street Mechanical gt Description Installation of 2 customer information screens Utilities The structural elements shall be designed and constructed so thatthe combined dead imposed and wind loads are sustained and transmitted to the ground Safely and Certification without causing any deflection deformation or instability of any part of the structure adjacent structures premises or Controlled ae Infrastructure or ground movement that may cause this including the disposal or drainage of liquids e a rainwater This is in line with Part A of Schedule 1 to The Building Regulations 2000 Bu
27. aced in a queue and ca Click on View to display the report and Delete to remove it If a report is In Progress click the refre To create a new report click on the Reports tab Created 23 01 2015 12 58 45 23 01 2015 12 55 3 aon 14 11 2014 09 0 on un N 14 11 2014 08 45 28 04 11 2014 11 19 01 04 11 2014 11 18 24 04 11 2014 11 14 36 07 10 2014 15 08 45 22 09 2014 10 23 01 17 09 2014 10 38 08 15 08 2014 20 52 39 05 09 2014 13 10 02 05 09 2014 12 03 18 7771773 NCTTN CreatedBy David Ray worth David Rayworth System Administrator System Administrator System Administrator System Administrator System Administrator Patrick Cawley Consent Team System Administrator System Administrator System Administrator System Administrator e viewed once they have been completed sSNQutton above to ensure itis completed View XLS View XLS View X View XLS View XLS View XLS View XLS View XLS View XLS View XLS View XLS View XLS NetworkRail e Internet NetworkRail Report gt Internet fa a S 100 T 100 3 6 Application Status Screens Reviewers These screens are set out in the same way and with the same functions as they are for Applicants as explained in section 2 12 apart from the below Approving Reviewers can add Technical Reviewers Approving Reviewers can unlock an application 3 7 Adding a Technical Reviewer Only an Approving Review
28. ailable There are several tabs across the top of the home page these provide information as follows e T amp Cs this page provides a link to the terms and conditions of using this NR website e Privacy this page provides a link to the NR Privacy Statement e Help this page provides a link to the NR Guide to Alterations document and a link to the Contact Us enquiry form Any enquiries submitted via this form are sent to the consentsteam networkrail co uk email address e FAQ this page shows a list of frequently asked questions and also provide a link to the Guide to Alterations document and Contact Us enquiry form NetworkRail Landlord s Consent for Stations and Depots Home T amp Cs Privacy Help FAQs Welcome to Network Rail s Landlord s Consent Website Network Rail owns and operates Britain s rail infrastructure We strive to provide Britain with a safe reliable and efficient railway fit for the 21st century This website enables our tenants to apply for our consentto make alterations or carry out work at premises they rent from us Please use the links on the left hand side and atthe top of the page to navigate around the website For further information about Network Rail please visit our website at www networkrail co uk System Update January 2015 In recognition of ongoing feedback received from system users Network Rail has enhanced the website you are accessing If you have any questions regarding the update
29. ailed below in section 3 10 External comments link and text box Home T amp Cs Privacy Help FAQs Application List Warning and Q O Q Q C Q Q z Escape Reports General Info Building Alferation Telecoms Fire Safety Planning Legal pre at NING Attachments Submit P Bi Means of warning and escape EE CEN EX CAD Conditionally Approve Birmingham New Street New S Please give a full description of the work and any comments you would like to make Gertificatian Add External Comment Add Internal Comment NR B1 2 Is this strategy compatible with the current 9 yes means of raising the alarm throughout the Internet 100 v Submitted external comment External tire appruprioic pruviaruno or uc con WOY vri onu app uproar z spread means of escape in cse of fire from the building to a place of safety outside the building capable of being safely and effectively used at Please give a full description of the work and any comments you would like to make Add Internal Comment NR B1 2 Is this strategy compatible with the current Yes means of raising the alarm throughout the No premises i N A Add External Comment Add Internal Comment MR B1 3 Is a manual or automatic fire alarm to be fitted yes No escribe system type ego N A dance N ar atik ier Add External Comment Add Internal Comment NR B1 4 Are any fire alarm call points to be installed 9 Yes No les nf N A les f ant
30. an be used for any attachment to be uploaded if a General Outline Drawing is not available to support the application Any other mandatory documents listed are linked to the way that questions are answered For example when answering question B1 4 B1 5 or B1 6 as Yes a new mandatory document is requested called Fire alarm and detection system BS5839 part 1 The supporting documents that are listed are simply a guide of further attachments that can be uploaded to an application There is a function allowing an Applicant to replace a document that has been attached If they have replaced a document in the nitial Submission Document section two more links will become visible The Notes link shows the reason why the replacement file was uploaded the History link shows the list of historic documents that have been uploaded and replaced If any Reviewer or an Applicant requests to upload further documents to the application after it has been submitted then the application needs to be unlocked as described in section 3 10 These documents will be uploaded to the Additional Documents 1 tab Download buttons Replaced document links Home T amp Cs Privacy Help FAQs Initial E Submission Documents General infoj Building Alteration Telecoms Fire Safety Planning Legal Attachments Submit Additional Attachments EN XN iiA 180 Documents 1 Tracking Number TN194785396905022494 Location Birmingham New Street upporting Workin
31. anted TN17487915870s608se7 Pirmingham New SS KENN Birmingham New 1N420516027980851592 N420515027980851592 Street 26 11 2014 In Progress e o6 e c Wy Conditiona v 2 items 1 te 0 of 38 Items per page Id 4 gt EI Done Internet fa 1009s 4 2 12 Application Status Screens Applicants Selecting a tracking number link on an application list screen will take you to the Application Status screen for that application The application status screen provides information and functions as detailed below Tracking No z Location Application Status Work Description 2 under Location Department Status Allocated To x Technical Reviewers View button T Close button shows the individual tracking number of your application shows the location of the works shows the status of the application shows the description of work that has been entered on the General Information screen shows the NR department that is reviewing and needs to provide their approval of the application shows different coloured status circles as described in section 2 8 above shows the name of the NR Approving Reviewer shows the name of any NR Technical Reviewer that may be allocated to the application selecting this takes you into the detail of the application selecting this will take you back to the n Progress application list 2 13 Network Rail Approving Reviewers and Technical Re
32. ar The oropect start andor and cate Mave bean atered on the application wah pacing number TH194705306905022424 for Birmingham thew Street tran Daw 080372015 find Date 05 04 2015 May nee m pica if 56 piana 159 on to me Lanaioras At wensit Regar rise eam Th cocaent of Mis amail and acy aARachmMeaN es Confidenial mama 21560 be ibgay pearaeged or cHmerwise protected fom disclosure This ema should not be used by anyone who is not an onginal intended recipiant nor may A be copied or disclosed to anyone who i not 3n orginal inten f f you Nave received mis email b mistake please not Us by emailing Mh sender enc then delete Tie amail and any copies rom your system Liability cannot be accepted for statements made which are Dear the senders own and not made on behalf of Network Rail G4 i Hetwor Kall m amp astucdure Limiet registered in Engtand and Vales H 7904487 registered office Kings Place GO York Vn London H1 956 FRERWRSSTFEWVATAETFFFRETATEATRRTEERENTATVAATRTEFVRSNEERAITAVATRERTONWATWAVATVATVEREVARTNTATATATVFERFTWRRTA WEVEFEFEFTRATATIRTERRFWATRTAVATATVEFERTAETATVATETEREREWATYI WA FWEWTEWSATAVIT REESE TEE TET 5 4 Licence to Alter PDF Once the security code has been submitted during the acknowledgement process a PDF document of the Licence to Alter is saved on the application This PDF can be viewed by clicking on the Acknowledgement button and then selecting the Download PDF button This PDF can then be viewed or saved as required
33. cation Summary page of the application they wish to enter into service This takes the Applicant to the Entry Into Service Request screen This page requires the Applicant to confirm the date of the entry into service of the works this allows up to two weeks backdating of the entry into service and also provides them with a text box where they can provide further information to the Approving Reviewers with regards to any changes that may have been made to the works compared to the details provided during their original submission After completing this information and selecting the Save button the application status will change to Entry Into Service Requested The Applicant then has 30 days from this point to upload the required entry into service documents and confirm the entry into service has been completed There is a count down timer showing the Applicant how many days they have left to upload these documents This can be seen in the Entry Into Service tab on the Attachments page The Applicant will receive automated email reminders making them aware of the number of days they have left to upload this information If the 30 days passes then NH can decide whether or not to take further action against the Applicant and or the Tenant as they have not complied by the terms of the Licence to Alter agreement Network Rail Landlord s Consent for Stations and Depots Save button Entry Into Service Confirmation Entry into
34. ce to Alter Details Work Dates e this is where the project work dates are to be entered by the Applicant Signatory Security Code e this is a unique code that needs to be entered by the signatory to complete the acknowledgement process NetworkRail Zelo llo fo Bom Consent fof Stations and Depots Home T amp Cs Privacy Help FAQs s Application Status Logout Tracking Number TN194785396905022494 Application Status Conditional Approval Prepared E A k d t Location Birmingham New Street g Installation of new customer information screen button Department Status Allocated To Technical Viewers Building Engineer Conditional Approval Prepared Tony Cragg Comments condition a Requested Documents Signed Handback Certification Telecoms Engineer N A Fire Engineer Conditional Approval Prepared David Rayworth Shane Bailey Comments Condition A Condition B Condition C Requested Documents Signed Entry into Service Form Signed Handback Certification Retail Operations Specialist Conditional Approval Prepared Colin Lomas v Done Internet a 100 NetworkRail Landlord s Consent fof Stations and Dep ts Home T amp Cs Privacy Help FAQs Application List General 3 i Mae ios Conditions Network Rail Landlord s Consent Licence to A Specific Application reference TN194785396905022494 Conditions Description of Works Installation of new customer information screen
35. d site or the application process please contact consentsteam networkrail co uk Q Internet fa 100 1 2 Application Process Stages There are 8 stages during the application process These stages and the users involved are outlined below These stages must be passed through in consecutive order Stage otage 1 otage 2 otage 3 stage 4 Stage 5 Stage 6 Stage 7 Stage 8 Application Submitted Application Reviewed Conditional Approval Prepared Conditional Approval Granted Works Take Place Entry Into Service Requested Entry Into Service Completed Entry Into Service Accepted Responsibility Applicant NR NR Applicant amp NR Applicant Applicant Applicant NR NetworkRail 2 0 Stage 1 Application Submitied 2 1 Starting a New Application To start a new application click on the Start New Application link on the left hand side of the home page NetworkRail Landlord s Gonsent for Stations and Depots Home T amp Cs Privacy Help FAQs Welcome to Network Rail s Landlord s Consent Website Network Rail owns and operates Britain s rail infrastructure We strive to provide Britain with a safe reliable and efficient railway fit for the 21st century This website enables our tenants to apply for our consentto make alterations or carry out work at premises they rent from us Please use the links on the left hand side and atthe top ofthe
36. dge the application s conditions by completing the electronic acknowledgement process Completing this process will change the applic tion to Conditional Approval Granted will create a legally binding Licence to Alter document and the Applicant is th n able to start their works Ei Application Pre approved Message HTML Mef t File Edit View Insert Format Tools Actions Help Adobe PDF i a Reply_ L Reply to All Forward c 3 Y X 1e gt ATO From wes claritas solutions com Sent Sun 25 01 2015 14 52 To Sanders Thomas ic Subject Application Pre approved Application Submitted Application Review gt Application Pre Approval Prepared gt Pre Approval Granted Works Take Place gt Entry Into Service Confirmed gt Request For Final Approval Final Approval Granted Dear Dr Sanders We are writing in connection with your Landlord s Consent application Tracking Reference TN194785396905022494 for the Birmingham New Street location regarding the following work description Installation of new customer information screen Your application has passed review you must agree to the conditions of approval by completing the electronic application sign off process following which the application pre approval will be granted Please acknowledge the conditions of approval here For more information please use a pass code and a tracking number combination to gain access to the Landlord s Consent system Please note
37. docx formats Visio drawings both vsd and vsdx formats Jpegs There is a size restriction of 15mb for each file There is no limit to the total number of files added to an application There are two types of file that can be uploaded at this stage of the application these are the Mandatory and Supporting documents As the name suggests the mandatory documents are required in order for the application to be submitted There is one mandatory document required on all applications this is called the general outline drawing This can be used for any attachment to be uploaded if a general outline drawing is not available to support the application Any other mandatory documents listed are linked to the way that questions are answered For example when answering question B1 4 B1 5 or B1 6 as Yes a new mandatory document is requested called Fire alarm and detection system BS5839 part 1 The supporting documents that are listed are simply a guide of further attachments that can be uploaded to an application There is a function allowing you to replace a document that you have attached The Replace link becomes available once you have uploaded a document If you click on this link you can then upload a replacement document and enter a reason why you are replacing it Once a replacement has been uploaded two more links will become visible The Notes link shows you the reason why the replacement file was uploaded and the History link
38. eference number will be sent via email to the email address that you have entered on the General Information screen You will also be sent a separate email containing a pass code that links to this tracking reference number This tracking reference and pass code are your log in details and combined together allow you to log in and out of the system on the Applicant Log In page to view your application see below screenshot Once you have received the tracking reference number and pass code this means that you can log in and out of the application and the details you have entered within it will be saved This means that you do not have to complete the application in one sitting It is recommended that you wait to receive the tracking reference and pass code emails before you fully complete the details in the application If you have lost your tracking number and pass code you can get a reminder sent to you using the link at the bottom of the Applicant Log In page Tracking reference number email E Application for consent Tracking number Message HTML Eef t File Edit View Insert Format Tools Actions Help i daReply tx Reply to All y Forward sj 4 aX ar yr A O From wes claritas solutions com Sent Tue 20 01 2015 09 13 To Sanders Thomas GE Subject Application For consent Tracking number Dear Dr Sanders the time to use theetifine application to obtain Landlord s Consent Please find below your tracking ref
39. er or a member of the Consents Team can add a Technical Reviewer to an application A Technical Reviewer can be added to an application to provide further technical knowledge or support to the Approving Reviewer if required They have no ability to approve an application They can however submit requests for information using the external comments function see section 3 11 for further information and can also submit internal comments see section 3 12 for further information An Approving Reviewer can only add a Technical Reviewer that is set up for their specific department for example a Building Engineer can only add a Technical Reviewer that is set up for the Building Engineer department The Consents Team can add a Technical Reviewer to any department A Technical Reviewer can be added by selecting the Edit Technical Reviewers link on the Application Status screen and ticking the box next to the Technical Reviewer that needs to be added Un ticking this box will remove the Technical Reviewer NetworkRail Landlord s Consent fof Stations and Depots 7 Help FA Application Status Network Rail lt Select Technical Viewers Route London Forth Wast TO Webwork Rail Location Birmingham New Street Edit Technical Reviewers selection screen 3 8 Reviewing an Application As well as being able to navigate an application and view the information that has been submitted there are four main functions available
40. erence number for this application TN194785396905022494 Please use this tracking refefence number along with your pass code which will be sentto you in another email to log into the site and track your application Best regards Consent Management Team RARTAAAAAAETAEREAKERRAEERERRAREREEREEERERRERERERRERERREEERERERRERERRRRERRERERERRERERERRERRRRERERERRERERRRRERRERERRERERRERERRRRERERERREREERERERRRERRERRRREREERRERERRRRERRRERRERER The content of this email and any attachment is confidential It may also be legally privileged or otherwise protected from disclosure This email should not be used by anyone who is not an original intended recipient nor may it be copied or disclosed to anyone who is not an original intended recipient If you have received this email by mistake please notify us by emailing the sender and then delete the email and any copies from your system Liability cannot be accepted for statements made which are clearly the senders own and not made on behalf of Network Rail Network Rail Infrastructure Limited registered in England and Wales No 2904587 registered office Kings Place 90 York Way London N1 9AG esokososcdoosoededo dede doe dodo dede ede dede de dede dede ode eee dede dede de eee dede ee eode deed de dede dede eee ede LC Website Guide 200115 doc Microsoft Word Inbox Microsoft Out WE Application For conse Answers Windows I EN amp EIS 9 ES WV 09 17 Pass code email E
41. etailed on the Licence to Alter The Conditional Approval Summary box automatically has the text No conditions stated within it this text is to be left in the box if the Approving Reviewer has no specific conditions to add Otherwise it can be deleted and the specific conditions can be added by an Approving Reviewer At this stage there is also a check list of entry into service documents that the Approving Reviewer s can choose from Selecting from this list will add the documents to the entry into service attachments section These documents need to be uploaded to the application by an Applicant during the Entry Into Service Requested stage Further details regarding this stage can be found in section 7 0 This entry into service documents list is centrally stored and maintained by the Consents Team if there is a requirement for any further documents to be added to this list please contact consentsteam networkrail co uk to have these documents added to the list Once the Approving Reviewer has completed the details in the Conditional Approval Summary box these need to be saved by clicking on the Ok button This changes the status of this individual Approving Reviewer to Conditional Approval Prepared and turns their status light to light green Once all the Approving Reviewers have completed their review and each individual status is Conditional Approval Prepared the overall application status will change to Conditional Approval
42. eted select the Next button at the top of the page Property Name this information needs to be manually entered partially then selected from a drop down box Address this field will auto populate when the property name is selected Postcode this field will auto populate when the property name is selected Train Operating Company TOC this field will auto populate when the property name is selected NR Property Reference this field will auto populate when the property name is selected Lease Reference this field will auto populate when the property name is selected Unit Reference this is not required for every application If the information is available please enter it but this is usually relevant for retail installations at managed stations Specific work location this box is for an Applicant to enter the specific work location where the works are to take place e g Platform 1 Description of work this box is for an Applicant to describe the works that are due to take place e g We are installing ten new CIS screens Target Project Start Date this is to be entered using the calendar drop down box Email this needs to be entered manually It is vital that this is entered correctly as this is where all messages regarding the application are sent to including any information requests from Reviewers and any approvals Confirm Email this is used to re confirm the email The system will enter this automatically
43. frastructure Limited NRIL is seeking to consistently improve the way in which it grants consent for alterations to its tenants The process used by the previous landlords consent system was that the terms and conditions for carrying out works were emailed to a representative of the Station Facility Operator or retail tenant No reply or signature was required This new process is a significant improvement on the old process The Licence to Alter will be ancillary to a lease under the lease NRIL tenants must obtain NRIL consent prior to any works e If the tenant is in breach of a term of the Licence to Alter and when challenged by NRIL raises a presumption that the consent to alter is invalid they at the same time are arguing that they are carrying out alterations without consent unless consent has been granted by other means and will therefore put them in breach of their lease which NRIL will have the option take action under NetworkRail 6 0 Stage 5 Works Take Place Following the completion of the works an Applicant is then required to confirm the entry into service of their works by signing back into the system and completing the process outlined in Stages 6 8 of this document NetworkRail 0 Stage 6 Entry Into Service Requested This stage consists of the Applicant signing into the application using their tracking reference and pass code combination and selecting the Entry Into Service Request button on the Appli
44. g Engineer Requested Documents Signed Handback Certification Telecoms Engineer N A Fire Engineer Conditional Approval Prepared David Ray worth Shane Bailey Comments Conditio Condition C Requested Documents Signed Entry Into Service Form Signed Handback Certification Retail Operations Specialist uw In Progress Colin Lomas Station Portfolio Surveyor N A Station Manager ot in Progress Michael Murray JJit a department status shows as No Reviewer Assianed this will be rectified by the Consents Team wi Done amp Internet fa 10095 v All Approving Reviewers showing Application status showing as Conditional Conditional Approval Prepared status Approval Prepared NetworkRail 3 z Landlord s Consent fof Stations and Dep ts T amp Cs Privacy Help FAQ Application Status Tetcoms Engineer Fire Engineer S ane Bali Retail Operations specistiet omas Comments Oration D Requested Documents Detect Liaplitt Perba Station Depot Onanga Confirman Station Portfolio Surv NA Station Manager c Conditional Approve Preparea ie Comments Wo conditions stated RNquested Documents SIPA Certification i v amp Internet fi Q7 e E A s Done NetworkRail 5 0 Stage 4 Conditional Approval Granted Once the application status changes to Conditional Approval Prepared an email is sent to the Applicant informing them that they must agree to i e acknowle
45. g Plans ipporting Technical Specification Orting General Layout Drawings Supporting Details of how the work will affect the gas supply Done Internet fa 10095 3 10 Unlocking an Application Only an Approving Reviewer or a member of the Consents Team can unlock an application Unlocking an application allows an Applicant to upload further documents within the Attachments section after they have submitted their application for review The length of time that the application is unlocked for is set by the Consents Team This is set at 120 hours 5 days after this time has passed the application will be automatically locked again There are two scenarios when an application can be unlocked e when an Unlock button is manually pressed the Unlock button can be found on the Application Status screen and the question pages when a request for information is sent to an Applicant This unlocking happens when the Send External Comments button is pressed by a Reviewer If the Send External Comments button is selected by different Reviewers this will re start the 120 hour timer on the unlock function Unlock button NetworkRail Landlord s Gonsent fof Stations and Depots Home T amp Cs Privacy Help FAQs z wwsesus Application Status seats beret KH pt Tracking Number TN847029499800012223 Application Status n Progress Location Birmingham New Street Installation of 2 customer information screens Department
46. gineer pondition a Fire Engineer Specific conditions The following documents also need to be provided as part of the Entry Into Service of MaWorks Bulking Engineer has requested Signed Handback Certification 1 Signed Entry Into Service Form 2 Signed Handback Certification Station Manager has requested 1 Signed Handback Certification Retai Operations Specialist nas reauested Entry into service gt Desi Fd m documents Z III em ey RISE e Tenant Acknowledgement of Terms and Conditions and Electronic Signatory Details For completion by the Tenant confirm that am an authersestorater stike Tenant and hereby electronically sign for and on behalf of the Tenant af that in electronically signing this document a Edy binding contract will be formed between Network Rail and the Tenant nt will be then be liable for complying with the Tenants c sQants contained in this consent Tenant signatory document Sa a aa i ae ae a fed fT e ps pe mY N 5 2 Licence to Alter Applicant Signatory Security Code The signatory security code provides a quick and simple additional level of security in the electronic acknowledgement process The first time that an Applicant views the Network Rail Landlord s Consent Licence to Alter page they will need to press the Send Security Code button at the bottom of the page in order for a unique security code to be sent to them The unique security c
47. her until this request for information is closed by the Approving Reviewer The Approving Reviewer will only close the request once they have received an appropriate response from the Applicant to the request for information Once the Applicant is aware of the request for information they simply need to log back into the application form find the comments that have been left for their attention and submit a response using the comments box that is available When an Applicant submits a response the Approving Reviewer will be alerted by an email Once the Approving Reviewer has viewed the Applicant s response they can continue to send external comments to the Applicant using the comments box and the Applicant can continue to respond like a text message conversation on a mobile phone Each time a comment is submitted by either party the system will send an email to alert the opposite party of a response that has been made External comments can be left by any Approving Reviewer on any question To show an Applicant which Approving Reviewer has left the comment the system records the name of the Approving Reviewer along with the time and date that the comment was left The system also records the time and date of the response from the Applicant If the request for information requires the Applicant to upload further documents to the application then the application will need to be unlocked Further details regarding the unlocking of an application are det
48. hows the name of the station or depot property where the works are taking place Stations that are highlighted in bold green text are managed directly by NR and are known as the Managed Stations NR is the Station Facility Operator SFO at these Managed Stations and is classed as the Train Operating Company TOC on the system for these applications Stations and depots that are in normal black text are franchised and leased out to TOCs This means that the SFO is a TOC or in some cases a depot maintenance company for example Alstom Trains Description shows a snapshot of the description of the work that is taking place Date e shows the date that the application was submitted Submitted Status e shows the current status of the application from one of the following Application Incomplete e something needs completing in order for the application to be submitted for review BE FE SPS SM FS TE Io In Progress e the application is currently under review Conditional Approval Prepared e the Reviewers have completed their review of the application and have prepared their conditional approval and this needs to be electronically acknowledged by the Applicant Conditional Approval Granted e the Applicant has acknowledged the conditions of approval and a legally binding Licence to Alter has been created Entry Into Service Requested e the Applicant has confirmed that they have completed their work and are ready to complete
49. ication Drainage and Water Catchment Building Suryor or other competent person and can confirm that proposed work meet the requirements of current Building Leaislation 4Q0zonznoosa Test Town United Kingdom DE13 7DG 07111 111111 test test com Waiting For https jlctest claritas solutions com Workflow Certificatione1648279 af04 441d 9042 60ee8aed17e6 j Bi T e Internet 5 fa G LI LI a 5 Saved Certification drop down box option Home T amp Cs Privacy Help FAQs Q e Q e 000U rallnfo Suing Alteration a Legal achments Cerification AA2 Certificatio Tracking Number 194785396905022494 Location Birmingham New Street escription Ij stehotererresecuctomer information screen Address Professional Qualifications 100 v Done e Internet fa 1009 2 7 Attachments Applicant The attachments section allows for documents to be uploaded in support of an application This provides further information for the NR Reviewers to be able to understand the detail of the works Examples of documents that can be uploaded include architect drawings plans certificates pictures planning consent details etc To upload a document to the nitial Submission Documents section simply click on the Add link and use the pop up browser windows to search for the appropriate file on your computer The files types that can be uploaded are Pdf Word documents both doc and
50. if you have completed an application previously Applicant Information this is the information of the person completing the application who will be contacted regarding the application and will receive any information requests from Reviewers and any approval information Title First Name Surname Address these details are to be entered manually County Postcode Phone Mobile Tenant Information this needs to be the name of the company organisation who holds the lease at the station or depot If this work is being carried out at a NR Managed otation then this name will either be the TOC FOC who is carrying out the work or the name of the company organisation who is leasing the retail unit the work is being carried out in Registration Number Registered these details are to be entered manually Address Town County Postcode Contact First Name Contact Last Name Contact Email Traffic lights Information boxes Next button 2 Landlord s Consent for Stations and Depots Home T amp Cs Privacy Help FAQs General Information Network Bis In General Information Property Name Addr ostcod Train Operatin TOC NR Property Lease R Unit Refe peci De r Tar v fa 100 2 4 Tracking Numbers amp Passcodes Once you have selected the Next button on the General Information screen the system will automatically save the application and create a tracking reference number for your application This tracking r
51. ilding amp Structural Alterations Please give a full description of the work and any comments you would like to make A1 1 Yes SE Is any demolition work planned including X test internal partitioning No testtest ee i Eternal Comment A LEEI A e EE M internet fa amp 1009 3 11 External Comments Request for Information A request for information can be created by an Approving Reviewer or Technical Reviewer only This is done by the Approving Reviewer entering comments next to a specific question in the application form Entering an external comment is carried out by selecting the Add External Comment link and entering text in the box that appears Please note that the Send External Comments button at the top of the page must be selected to save this text If you press the Aad External Comment link again it will close the text box and the text will be lost These comments are then submitted externally to the Applicant via email to inform them of this The following things happen to the application when an external comment is sent to an Applicant The status of the application changes to Awaiting Information The question section that contains the question with the comment shows as orange with a red dot as shown in section 2 9 The question sub section tab that contains the question with the comment is highlighted as red The question with the comment is highlighted with a red box The application cannot be progressed any furt
52. in the application to go ahead they can then conditionally approve the application All applications are conditionally approved as every application is subject to the Network Rail General Terms and Conditions of Consent These terms and conditions are provided to an Applicant via email when the Conditional Approval Prepared stage is completed They are also detailed on the Licence to Alter that is created once an Applicant has acknowledged the conditional approval of the Approving Reviewers using the electronic acknowledgement process Further details regarding this process can be found in section 5 0 An Approving Reviewer can conditionally approve an application by pressing the Conditionally Approve button that can be found next to the Send External Comments button This Conditionally Approve button is only available on the question section that is applicable to the Reviewer for example a Fire Safety Engineer will only have the button available on the Fire Safety section The Conditionally Approve button will not be available for selection if there are still open external comments Internal comments do not have an impact NetworkRail Landlord s Consent tc Stations and Depots Home T amp Cs Privacy Help FAQs B1 Means of warning and escape ELE unmock net Internal Fire Spreat linings ove Send External Comments Internal fire Tracking Number TN194785396905022494 Location structure Description
53. licant is able to complete this process by clicking on the link that is sent to them in the Application Pre Approval email by logging in using a tracking number and passcode combination and selecting the Acknowledgement button on the Application Status screen of the application they wish to acknowledge Either of the above will take the Applicant to the Network Rail Landlords Consent Licence to Alter screen This shows the details contained in the Licence to Alter in electronic format The three tabs on the left hand side of the screen General Conditions Specific Conditions and Acknowledge Conditions are a quicker way of taking you to that particular part of the licence The information shown requested on the Licence to Alter is as follows General Conditions e shows the NR generic set of conditions that are the same for every application in the system Specific Conditions e shows an individual set of conditions that are specific to the individual application Each Approving Reviewer has the option to leave specific conditions on an application Entry Into Service Documents e Shows the list of documents that the Approving Reviewers have specified need to be uploaded to an application using the entry into service stages of the process Tenant Acknowledgement of Terms and e this is where the authorised signatory of the Tenant enters their Conditions and Electronic Signatory information in order to electronically sign the Licen
54. lication left by il GET BLE Jatuh e eur nginal apposti n a a sa Sirens wes recom sa tones Facility Surveyor 25012015 Retail Cogratinns n aie 1428 12 Perak Prase Upload fue pacity g jrd C 26 012015 Foy Engineer Fispse submit cored oged fiancdpack cerien This hares earmcate Is for a 14 14 45 diferent Foraton Requasted Attachments Lownlosd tects Deer Doseiect ut GC Nin vin wol tion com d ph ite x Gs Piel oO pe Pevcetes T GE Nebwork Ral Lanxfeedo Con LC Free Hotmail Lu GB Entry Into Server X M webtoo 5 8 S mm Pages Sefety gt Tos Ge Landlord s Consent for Stations and Depots Horne Applicant Additional Documents 2 upload box lease I C Documents and Setting Browse 9 3 et nphon fua mformat Document uploaded successfully to Additional Documents 2 tab Entry Into Service ai ape jt More Intermanion Requester Further information was requested a5 follows 26 012015 Aetat ov ation SRO tgs etw Operdlions Fiease upload fumer ft 5nouments B and 14 26 92 oe caaist 29012015 Eia En Please subil correct signed handbazk cert zabon This handback oerihzate n for IIA Engines 13 16 34 Pier focabon Additional Attachments v Dene 100 Aa samman Entry Into Service D rim nis di i TH Entry mia f Siir Essi Api C ocumar g e reri iian Replace More Informarnon Regha ii d ocu ment Further infarrnatinn vea
55. n Pega n hais e ri er mee rs Pisana uptoad further documents B and C fu nction aval lab l e E Da EI A 4 ri Fine ngisin EP tigna hands cariicahn Thes nandbac eeiam is Ira In entry i nto service tab Requested Attachments Sees Mardik LL Terms ipa os Bee Ldes I ice f esaz B iabslit P 1 izgelk a siminn Dep wpe Confiematian Pus Lites Bedi H P _ A intarret ig OR There is no function for the Applicant to be able to respond to this request other than to upload the documents that have been requested The Applicant can either replace the original document they uploaded during the entry into service or they can attach an additional document in the Additional Documents 2 tab An email will be sent to inform the Approving Reviewers if a document has been replaced in the entry into service section of the attachments Once all of the Approving Reviewers accept the entry into service this will change the overall application status to Entry Into Service Accepted and the application will move from the In Progress application list and will be stored in the Accepted application list This completes the application process
56. nd Utilities transmitted to the ground safely and without causing any deflection deformation or instability of any part of the structure adjacent structures premises or Controlled Certification Infrastructure or ground movement that may cause this including the disposal or drainage of liquids e g rainwater This is in line with Part A of Schedule 1 to The Building Regulations 2000 Please note internal comments are saved by pressing the Next button and External comments are saved and submitted to an Applicant by pressing the Send External Comment button Please give a full description of the work and any comments you would like to make Building amp Structural Alterations A1 1 Is any demolition work planned including Yes int partitioninqy Works will involve the demolition of the existing internal partitioning No Toilet Block Works will also require the removal of NIA the existing Canopy which covers the Bus waiting i area Text box where rejection comments are entered Landlord s Consent for Stations and Depots Application Lsst Reports Logout NetworkRail Reasons for rejection Drainage and Water Catchment Trackil Desch Please note that the customer can see the comments you enter here LJ ss o e 3 5 zt e B This is in line with Part A of Schedule 1 to The Building Regulations 2000 The stry Utilities transmij 4 OK Cancel
57. ode will be sent to the email address that is entered in the Signatory Details section Once the Send Security Code button has been pressed and the email has been sent the button will change to read Submit If a new security code is required for any reason leave the security code box empty and select the Submit button This will resend the security code The email address and details of the Signatory can be changed at this stage if required This must be done before any security code is entered and submitted If a different email address is entered then a different unique security code will be created Once the security code has been received and entered into the box then the Submit button needs to be selected to confirm the acknowledgement of the Licence to Alter Once the security code is submitted the status of each of the individual Reviewers and the overall Application status changes to Conditional Approval Granted selecting the Acknowledgement button after successfully submitting the security code will show the security code that was used when signing the agreement and also the date that the agreement was signed into Work dates Send Security Code button X rk Dates Please provide the dates that the Works should start and end on Nlease note that the End Date should not exceed six morghs from the date of this consent Teram amp ranmoacqement cf Terms ann Comatetnnt and Electreren Sigeatme etas A RES Saved
58. ovided Supporting Details o say the work will affect the gas supp Add Not yet provided Supporting Details of how the work will affect the water supply Add Not yet provided eT Done Internet fi R100 2 8 Submitting an Application In order for an application to be ready for submission all of the traffic lights must be green across the top of the page If any traffic lights are showing red this means that there is some information missing If this is the case there will be a message shown on the Submit page stating Application Incomplete Once all the required information is completed and the attachments uploaded then the application can be submitted for review Please note that once an application is submitted you are unable to change any of the details within the General Information or question sections The only way to alter these answers is by withdrawing the application and re submitting a new one Further information regarding withdrawing an application can be found in section 2 11 below Pressing the Confirm button on the Submit page allocates the application to the NR Reviewers to review NetworkRail Landlord s Consent for Stations and Depots Home T amp Cs Privacy Help FAQs Ready to submit Your application is now ready to be submitted to our reviewers Please click the Confirm button to submit the application Once your application is submitted to us any further instructions regarding the process will be
59. page to navigate around the website For further information about Network Rail please visit our website at www networkrail co uk System Update January 2015 In recognition of ongoing feedback received from system users Network Rail has enhanced the website you are accessing If you have any questions regarding the updated site or the application process please contact consentsteam networkrail co uk e Internet f Rio i This will take you to the Start New Application page that provides information regarding the application process a link to the Guide to Alterations document and a set of Pre Application Questions The Pre Application Questions must be answered before completing an application If an Applicant answers a pre application question in a particular way this may ask them to take further action before they can continue to complete the application For example if Q1 is answered No then the site will tell you that you must read the appropriate guidelines before you can continue Once the Pre Application Questions have been answered in a way that allows you to continue with the application then the Next button needs to be selected to take you to the Geferal Information page to begin filling out the application NetworkRail S p Landlord s Consent fof Stations ard BI To To 6 Home T amp Cs Privacy Help FAQs sew Start New Application The Staze B Entry into Service Accepted Pre Application Q
60. provide external internal comment links their approval of the application e downloading and viewing documents from the attachments section e conditionally approving the application see section 4 1 for further details Technical Reviewer to support the Approving Reviewer sending requests for information using the but not have the function to approve external internal comment links e downloading and viewing documents from the attachments section Managerial e to have a view of applications but not sending requests for information using the Reviewer have the function to approve internal comment links e downloading and viewing documents from the attachments section Further information regarding the role of an Approving Reviewer and a Technical Reviewer can be found in section 2 13 3 3 Network Rail Log In Details Any NR Reviewer including an Approving Reviewer Technical Reviewer or Managerial Reviewer needs a log in username and password in order to be able to view applications Usernames are created by the Consents Team upon request When you are first provided with a username you will need to use the link at the bottom of the Network Hail Log In page to have a password sent to you Once you log in for the first time the system will allow you to reset your password This same link can be used for resetting a password if it is ever forgotten The system will submit a password to the email you enter please allow the s
61. s Take Place Stage 6 Entry Into Service Requested Stage 7 Entry Into Service Completed Stage 8 Entry Into Service Accepted 9 1 9 2 Entry Into Service Approving Reviewer Acceptance Entry Into Service Request More Information NetworkRail NetworkRail 1 0 Introduction This guide is for both external Applicants and internal Network Rail NR application Reviewers who are using the NR Landlords Consent application website It should cover all aspects of using the site following an upgrade on p February 2015 The website address is http Ic networkrail co uk it can also be accessed via any internet search browser by searching for Landlords Consent Network Rail The website is to be used by tenants wishing to carry out works or alterations at one of the following locations e a NR managed station or Independent leased Light Maintenance Depot depot a franchised leased station or depot The website provides an online electronic application form that consists of questions relating to the works that are to be carried out This application form needs to be completed by an external Applicant It is then reviewed by NR Reviewers from several disciplines relating to the type of work at the station or depot 1 1 Home Screen The website home screen provides some information regarding NR and the Landlords Consent website It will also show any important messages for example if the site is going to be unav
62. s seen by all Reviewers NetworkRail Landlord s Consent for Stations and Depots Home T amp Cs Privacy Help FAQs Accepted Rejected Cations In Progress Tracking Number Date From px Route Please Select vE Filter Station Name Date To aa TOC Please Select vE Clear V Station names in green are Network Rail managed stations Applicant Date Tracking No Description Name Submitted Status Birmingham New Street Dr Thomas Pc ae cie Installation of new customeri lt igers 20 01 2015 n Progress 6 ee E Dr Thomas irs unc Installation of 2 customer inf 22 01 2018 In Progress e o e o O 1N847029499800012223 Sanders 1N1947853956905022494 Items 1 to 2 of 2 Done internet f 1005 3 5 Reports Reports can be created by any Reviewer They are accessed by selecting the Reports link on the left hand side of the page after logging in with a NR username and password The reports that are available are shown in the below list Report Name Description Applications Approved List of approved applications Applications in Progress List of applications in progress Applications outstanding List of applications outstanding Applications rejected List of applications rejected Applications withdrawn List of applications withdrawn Data Dump Data dump extract report Data Dump Report Data dump extract report New Jan 13 Email Notification Reminder emails report service Level Agreement ser
63. saved by pressing the Next button and External comments are saved and submitted to an Applicant by pressing the Send External Comment button Please give a full description of the work and any comments you would like to make Building amp Structural Alterations A1 1 Is any demolition work planned including Yes oman a y Works will involve the demolition of the existing internal partitioning No Toilet Block Works will also require the removal of N A the existing Canopy which covers the Bus waiting area 3 9 Attachments Reviewers The documents that have been uploaded to the nitial Submission Documents section by an Applicant can be downloaded and viewed by an Approving Reviewer a Technical Reviewer a Managerial Reviewer and a member of the Consents Team To download the documents simply tick the boxes next to the documents you wish to download and click on the Download Selected button This will open up the option to save the documents within a zip file onto your computer and automatically saves the file name as the tracking number of the application There are two types of file type that can be uploaded by an Applicant when first completing an application these are the Mandatory and Supporting documents As the name suggests the mandatory documents are required in order for the application to be submitted There is one mandatory document required on all applications this is called the General Outline Drawing This c
64. shows you the list of historic documents that have been uploaded and replaced There is no limit to the amount of times that a document can be replaced at this stage After submitting an application for review the application will need to be unlocked in order for further documents to be uploaded An Applicant should contact one of the application Reviewers in the first instance for them to unlock the application If all of the Approving Reviewers are unavailable then a member of the Consents Team can be contacted to unlock the application Only an Approving Reviewer or a member of the Consents Team can unlock an application Unlocking an application allows an Applicant to upload further documents within the Attachments section after they have submitted their application for review The length of time that the application is unlocked for is set by the Consents Team This is set at 120 hours 5 days as standard after this time has passed the application will be automatically locked again There are two scenarios when an application can be unlocked e when an Unlock button is manually pressed by the Approving Reviewer or a member of the Consents Team when an external comment request for information is submitted to an Applicant by an Approving or Technical Reviewer Each time an external comment is submitted this will re start the 120 hour timer on the unlock function Mandatory and Supporting documents Replacing uploads buttons
65. that the cofnbined dead imposed and wind loads are sustained and ra transmitted to the ground Utilities safely and without causing any deflection deformation or instability of any part of the structure adjacent structures premises or Controlled diha the disposal or drainage of liquids e g rainwater Certification ee Building amp Structural Alterations decas QUE PLIN eicere dion ern tatc yor would like to make Is any demolition work planned including Please note that a commentis required internal partitioning testtest A111 Does it effect the station buildings e g roof Yes TE internal partitions and or platform No O N A A112 Daesiteffect station foathridaes2 SN mE Y J Mi m La ne 2 start e E Th LC website Guide Answers Window Aston Villa gossip Nemanja Matic alm Search leather jac 8 Inbox Microsoft EN Le ESL IW 17 54 Questions need to be answered by selecting from the multiple choice answers These answer Choices are either Yes No or N A Some of the questions will only have Yes or No answers available When you answer a question in a particular way this may open up further sub questions below it Forexample answering A1 1 Yes opens up further questions below it e g A1 1 1 A1 1 2 A1 1 3 and so on There are comment boxes next to each question This allows for free text to be entered to provide further information about an ans
66. that this consent is subject to Network RailZs General Conditions of Consent a copy of which is provided below Best regards Consent Management Team descdok sooo odo ded de dox de ede dee de ode ded dee dede ede ede de de ede eed dee de dede ede dee eee eee dede oe The content of this email and any attachment is confidential It may also be legally privileged or otherwise protected from disclosure This email should not be used by anyone who is not an original intended recipient nor may it be copied or disclosed to anyone who is not an original intended recipient If you have received this email by mistake please notify us by emailing the sender and then delete the email and any copies from your system Liability cannot be accepted for statements made which are clearly the senders own and not made on behalf of Network Rail Network Rail Infrastructure Limited registered in England and Wales No 2904587 registered office Kings Place 90 York Way London N1 9AG esit sodes dod dede de dede ode dede deed dede ede dee dede e dede de dede ede ede dede ed de dee dede ede de eee ede eee eee Inbox Microsoft Out 6Reminders WE Application Pre appro Application Status Ul LC website Guide 20 EN amp B 9 ESQ m W 09 25 5 1 Licence to Alter Electronic Acknowledgement Process The electronic acknowledgement process allows an Applicant to sign the Licence to Alter electronically There are two ways in which an App
67. the overall application status to Entry Into Service Accepted and the application will move from the In Progress application list and will be stored in the Accepted application list o o mu oo oeoo e e Sere ENDE kddtvonal Entry Into Service button Emy imo kinke Requested Attachments LEE LLL uus DERUTA anei H Signed Ler ATER Dateci Lib Perii E Mii d Bites Shatecrivl m i Entry Into Service Accepted status Wiigi Documents Heni Operations Sp cisicat wd Candia Appa Carino ET NetworkRail Landlord s Consent for Stations and Depots help in Progress EET Accepted Applications 9 2 Entry Into Service Request More Information Accepted tab showing all applications that have an Entry Into Service Accepted status If an Approving Reviewer is not happy with any of the documents that have been uploaded during the entry into service stage they are able to submit a Request for More Information to the Applicant This works in a similar way to the Request for Information process during the initial review of the application Stage 2 of the process See section 3 11 for more details In order to request more information the Applicant clicks on the Request More Info button under the attachments section of the application Landlord s Consent for Stations and Depots o Selecting this button
68. ts Y r curauon arrangemen 9 No NI Add External Comment Add Internal Comment NR Does it affect or have the potential to affect the 5 signalling or electrification assets including 9 No Overhead Lines and N A Internet 1009 3 13 Rejecting an Application An application can be rejected by a member of the Consents Team or an Approving Reviewer An application is rejected by selecting the Reject button that is found at the top of the Application Status screen or at the top of the application question sections Please note that the Reject button will only show in the question section that corresponds to the role of an Approving Reviewer for example it will show in the Building Alteration question section for Building Engineers and the Fire Safety section for Fire Engineers When the Reject button is pressed a text box window is opened The user rejecting the application needs to enter why the application has been rejected This information will be sent to the Applicant via an automated email and will also show them who has rejected the application and how to re submit the application for review Reject button on Application Status screen NetworkRail Landlord s Consent fof Stations and Depots Home T amp Cs Privacy Help FAQs Application List Application Status Reject Unlock Application Department Admin T F 0757280942018 Syatem Admin racking Number N901075728094201811 Reports Location
69. uestions Q 1 Have you read the Guide to Alterations provided above Q 2 Are you a third party applying on behalf of a station depot tenant ves No Q 3 Is this application for the installation of a Ticket Vending Machine TVM at a Network Rail Managed Syftion Yes No Ta om 4 WS 4 2 2 Traffic Lights Along the top of the page are coloured circles these are known as traffic lights Each one of these traffic lights represents a set of information that needs to be provided by an Applicant This information is either a set of questions that need to be answered or a set of documents that need to be uploaded The traffic lights all need to be green in order for the application to be submitted If a circle is red this shows there is some information missing if a circle is orange with a red dot this shows that a request for further information has been left by a Reviewer Further information regarding these traffic lights can be found in section 2 9 2 3 General Information Page The General Information page requires information to be entered regarding the location that the work will be taking place as well as the contact details of the Applicant and Tenant Further details regarding the information required on this page is outlined below If there are any issues with the information you have entered on this page then the system will display this in red text at the top of the page Once this page has been compl
70. vice Level Agreement for Landlords Consent Use Of LC System Internal staff report To create a new report all a Reviewer has to do is click the Select link next to the report they wish to see enter the appropriate report criteria and then select the Generate Report button Once a report is created it is placed in a queue under the Report Queue tab and can be viewed once they have been completed You will see a View XLS link show when the report is ready to view Click on View XLS to display the report which can be viewed or saved as a Microsoft Excel worksheet Select Remove to delete it If a report is taking a while to load click the Refresh button to reload the page If the report contains a large amount of data it will take longer to load Report list NetworkRail Landlord s Consent for Stations and Depots Home T amp Cs Privacy Help FAQs Application List Report Queue Repons Please select tie report you require from the list below Reports are que ed by the Landlord s ConsentIT system and you can see the progress of yNr reports by viewing the report queue via the above tab Description Report Name List of approved applications Applications Approved List of applications in progress Applications in Progress Lo c n S e qu kp a HE Applications outstanding List of applications outstanding Applications rejected List of applications rejected
71. viewers The difference between an Approving Reviewer and a Technical Reviewer is that an Approving Reviewer provides the final approval on the application whereas a Technical Reviewer does not A Technical Reviewer is simply added to an application to provide further technical knowledge or support to the Approving Reviewer if required NetworkRail 3 0 Stage 2 Application Reviewed Once an application has been submitted by an Applicant it is then automatically allocated to the NR Approving Reviewers for them to review An automatic email will be sent to the individual Approving Reviewers to make them aware that the application has been allocated to them 3 1 No Reviewer Assigned Status If the system cannot allocate an application to an Approving Reviewer it will show a red circle with a white dot in it as detailed in section 2 8 above and will show a No Reviewer Assigned status This is due to there being an error in the system data The system will send an email to a specified member of the Consents Team to make them aware that this has happened and the member of the Consents Team will be able to manually allocate the application to the correct Approving Reviewer 3 2 Application Reviewers There are several types of Reviewer on the system These are as follows Role Purpose Functions Available Approving Reviewer to review the information contained e sending requests for information using the within an application and
72. wer On certain questions comments are mandatory in these boxes this is shown by the writing Please note that a comment is required in the text box If comments are not left in this text box when they are mandatory then the tab will not turn green and a red box will highlight the question that is causing the issue There are three action buttons at the top of the question page The Close button will return you to the application summary page the Save button will keep you on the same page and save the details you have entered and the Next button will save the details and move you on to the next question section or sub section 2 6 Certification The Certification sub section should be completed with the details of the relevant qualified competent person that has the appropriate knowledge experience to provide the answers to the questions within that particular question section There is a Certification section at the end of each question section The details from the first Certification section will be automatically saved by the system and made available as an option from the drop down menu on the other four Certification sections to save them being re typed These details should only be re used if it is the same qualified competent person who is providing the answers for that section Original Certification entry Building amp Structural Alterations zeneral Info ding Alt Telecoms i Planning Legal Attachments Subm AN Certif
73. y of your rejected application if you wish to re submit it for review This copied application will transfer the questions that you have answered into a new application with a new tracking reference number You will need to fill out the information on the General Information screen and also re upload the attachments before submitting this new application for review Please contact the specific Network Rail contact that has rejected your application or the Consents Team on consentsteam networkrail co uk for further information Best regards Consent Management Team The content of this email and any attachment is confidential It may also be legally privileged or otherwise protected from disclosure This email should not be used by anyone who is not an original intended recipient nor may it be copied or disclosed to anyone who is not an original intended recipient If you have received this email by mistake please notify us by emailing the sender and then delete the email and any copies from your system Liability cannot be accepted for statements made which are clearly the senders own and not made on behalf of Network Rail Network Rail Infrastructure Limited registered in England and Wales No 2904587 regis tered office Kings Place 90 York Way London N19AG NetworkRail 4 0 Stage 3 Conditional Approval Prepared 4 1 Conditionally Approving an Application Once an Approving Reviewer is satisfied that they are happy for the works
74. ystem approximately 15 minutes before entering the new password Please be aware that usernames are not case sensitive but passwords are Network Rail Log In boxes Password re set link NetworkRail Landlorc s Consent fof Stations and Depots Home T amp Cs Privacy Help FAQs Start Application Login Applicant Log In Login only for Network Rail employees If you are an AppliNant please click here to get access to your account If you have not yet mXde an application please click here to get started If you are Network Raif mplo ase enter your user name and password to login Username IDRaywort If you have forgotten your password or have not yet been issued one then lease click here w Internet fa 1009 3 4 Application List Screens Reviewers A Reviewer can see which applications are allocated to them by logging in using the Network Rail Log In link This takes them to the application list screens where a Reviewer will be able to see the applications that have been allocated to them for review plus applications that have been archived in the Accepted Rejected and Withdrawn tabs These screens are set out in the same way and with the same functions as they are for Applicants as explained in section 2 9 apart from the below Applicant Name information is displayed Route and TOC search functions are available Reports can be created Copy and Withdraw functions are not available Application list screen a

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